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Before You Begin: Working in a Network Environment
When you are working on a large project, the project may be hosted on a
network server and accessed by multiple users simultaneously. For a seamless
workflow, keep these points in mind:
â– Keep the project tree current: When multiple users are working on a
project simultaneously, it is possible that one user’s view of the project
will not reflect changes made by another user.
For example, user 1 might be adding/moving/deleting constructs in a
project at the same time that user 2 is annotating sheets. User 2 is not
notified that the coworker has removed some constructs from the project.
If user 2 tries to open a removed construct from the Project Navigator on
his machine, an error message results.
To prevent this situation, refresh the Project Navigator by clicking
(Refresh Project) so that all items are updated to reflect the current project
status. For more information, see Refreshing the Project Navigator on page
513.
â– Icons reflect the status of drawings: A lock symbol is automatically
appended to the drawing icon if the drawing is in use. When you hold the
cursor over the drawing name, a tooltip displays information about the
drawing file.
■Access restrictions on the network server: You can limit other users’ ability
to edit and delete project files by using network permissions. You can limit
the Delete rights for the entire project, so that users cannot delete files
from the project or move files around within the project. You might
consider limiting Delete rights to the top project folder (containing the
APJ file) while allowing deletions in the subfolders.
â– Mapped drives: The Drawing Management feature supports working with
mapped drives. You can place the project APJ file or project drawings on
a mapped drive and mirror the server information for users in multiple
locations. For more information, see Working with Design Teams Located
Remotely on page 307.
Project Support Files
A project can be associated with multiple support files. Normally these files
are used to provide standards that ensure consistency across the project, or
302 | Chapter 6 Drawing Management
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