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Q: I would like to use the Filer feature but I
am afraid of using up memory. How does
the Filer work? Does it make a copy of
each entry?
A: When you assign an entry to a folder in the Filer, it
uses only a negligible amount of extra memory.
The unit doesn't actually make a copy of the entry,
it simply assigns the entry to a folder. Entries are
still stored in each individual application (Contacts,
Documents, etc.). The Filer is a great way to
organize your information and there is no reason
not to use it.
Q: What is the Outlines application? Why
would I want to use it sometimes instead
of Documents?
A: The Outlines application allows you to group and
categorize information using a hierarchical
structure. Everyone has a lot of small but
important pieces of information that have to be
memorized or kept track of in a written record; for
example, important personal information such as
Social Security number, credit card numbers,
various ID numbers, account numbers, clothing
sizes, etc. Using the unit, you could make a
number of Documents entries for each piece of
information, but a better way to manage the
information would be to make a single Outlines file
called "Personal information".
This file could then contain a number of headings
(such as Car info., Travel info., Health info.,
Financial info., etc.), under which relevant pieces
of information could be stored. This makes it
easier to access information and prevents your
unit from becoming cluttered with hundreds of
individual entries.
Additional Outlines files could also be made,
including a favorite movies list, project manage-
ment file, price lists, product line-up and specifica-
tion files, business plans, product proposals, and
meeting notes.
Many types of information can be more easily and
efficiently managed in an Outline structure.
Another use of Outlines is document preparation.
Many times you might want to write a memo, letter,
proposal, marketing plan, etc., but find it difficult to
write an entire document from scratch. Outlines
allows you to capture your thoughts and ideas,
then rearrange and categorize them at any time.
You can also copy an Outlines file and paste it into
Documents to finish the document there, adding
text to the major topics.
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