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35
PROPERTIES OF STORED FILES
FILE PROPERTIES
The protect setting can be selected for files saved with the document filing function. This prevents a file from being
moved or automatically or manually deleted.
Three attributes are available for saved files: [Sharing], [Protect], and [Confidential]. When saved with the [Sharing]
attribute, a file is not protected. When saved with the [Protect] or [Confidential] attribute, a file is protected.
Files saved to the Quick File Folder are all [Sharing]. When saving a file to the Main Folder or a Custom Folder,
[Sharing] or [Confidential] can be selected.
CHANGING THE PROPERTY
Sharing
A [Sharing] file can be changed to a [Protect] or [Confidential] file using [Property change].
Protect
A password cannot be set for a [Protect] file, however, as long as the property of the file is not changed to
[Sharing] with [Property Change], the file will be protected and [Delete] and [Move] cannot be used. The icon
appears with the mode icon in the file key of a protected file.
Confidential
A password is set for a [Confidential] file to protect it. (The password must be entered to call up the file.) The
icon appears with the mode icon in the file key of a confidential file.
1
Press the [DOCUMENT FILING] key.
2
If the file was stored using "File", touch
the [File Folder] key. If the file was
stored using "Quick File", touch the
[Quick File Folder] key.
If you touched the [Quick File Folder] key, go to step 4. The
Quick File Folder opens in step 4.
System Settings (Administrator): User Registration
If user authentication is enabled and "My Folder" is specified in "User Registration" in the system settings, go to step
4. The Custom Folder specified as "My Folder" opens in step 4.
3
The above screen shows the Custom Folders as an
example. If you wish to switch to the Main Folder, touch the
[Main Folder] key.
Touch the key of the folder that contains
the desired file.
If a password is set for the selected folder, a password entry
screen will appear.
Enter the password with the numeric keys (5 to 8 digits) and
touch the [OK] key.
DOCUMENT
FILING
File
Folder
Quick File
Folder
External Data
Access
Scan to HDD
HDD Status
Search
File Retrieve
File Store
Custom Folder
1/1
Search BackMain Folder
User 1
User 3
User 5
User 7
User 2
User 4
User 6
User 8
All Folders
ABCD EFGHI JKLMN OPQRST UVWXYZ
Enter password via the 10-key pad.
CANCEL OK
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