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Windows 8.1: Click the down arrow in lower left corner of the Start screen, and then select the
printer name.
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Windows 8: Right-click an empty area on the Start screen, click All Apps on the app bar, and then
select the printer name.
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Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All
Programs, click HP, click the folder for the printer, select the icon with the printer's name, and
then open HP Printer Assistant.
2. In the HP Printer Assistant, select Scan, and then select Scan to E-mail Wizard.
NOTE: If the Scan to E-mail Wizard option is not available, use
Method two: Set up the Scan to Email
feature via the HP Embedded Web Server (Windows) on page 72
3. In the Outgoing Email Profiles dialog, click the New button. The Scan to Email Setup dialog opens.
4. On the 1. Start page, enter the sender’s email address in the Email Address field.
5. In the Display Name field, enter the sender’s name. This is the name that will display on the printer
control panel.
6. To require a PIN to be entered on the printer control panel before the printer can send an email, enter a
4-digit PIN in the Security PIN field, and then re-enter the PIN in the Confirm Security PIN field, and
then click Next.
NOTE: HP recommends creating a PIN to secure the email profile.
NOTE: When a PIN is created, it must be entered on the printer control panel each time the profile is
used to send a scan to email.
7. On the 2. Authenticate page, enter the SMTP Server name and SMTP Port number.
NOTE: In most cases, the default port number does not need to be changed.
NOTE: If you are using a hosted SMTP service such as Gmail, verify the SMTP address, port number,
and SSL settings from the service provider’s website or other sources. Typically, for Gmail, the SMTP
address is smtp.gmail.com, port number 465, and the SSL should be enabled.
Please refer to online sources to confirm these server settings are current and valid at the time of
configuration.
8. If you are using Google™ Gmail for email service, select the Always use secure connection (SSL/TLS)
check box.
9. Select the Maximum Size of Email from the drop-down menu.
NOTE: HP recommends using the default file size of Automatic for the maximum size.
10. If the SMTP server requires authentication to send an email, select the Email Log-in Authentication
check box, enter the User ID and Password, and then click Next.
11. On the 3. Configure page, to automatically copy the sender on email messages sent from the profile,
select Include sender in all email messages sent out successfully from the printer, and then click
Next.
ENWW Set up the Scan to E-mail feature (touchscreen models only) 71
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