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Brother MFC-6890CDW User Manual
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USER’S GUIDE MFC-6890CDW
Brother numbers
Register your product
FAQs (frequently asked questions)
For Customer Service
Ordering accessories and supplies
Notice - Disclaimer of Warranties (USA and Canada)
Compilation and Publication Notice
Brother® Two-Year Limited Warranty and Replacement Service (USA Only)
BROTHER MULTIFUNCTION CENTER / FAX MACHINE LIMITED WARRANTY (Canada only)
Table of Contents
Section I: General
1 General Information
Using the documentation
Symbols and conventions used in the documentation
Accessing the Software User’s Guide and Network User’s Guide
Viewing Documentation
Viewing Documentation (For Windows®)
How to find Scanning instructions
How to find Network setup instructions
Viewing Documentation (For Macintosh®)
How to find Scanning instructions
How to find Network setup instructions
Accessing Brother Support (For Windows®)
Control panel overview
LCD screen
Basic Operations
2 Loading paper and documents
Loading paper and other print media
Loading paper in paper tray #1
Loading paper in paper tray #2
Loading envelopes and post cards
About envelopes
Loading envelopes and post cards in tray #1
Removing small printouts from the machine
Printable area
Acceptable paper and other print media
Recommended print media
Handling and using print media
Paper capacity of the output paper tray cover
Choosing the right print media
Paper type and size for each operation
Paper weight, thickness and capacity
Loading documents
Using the ADF
Recommended environment
Document Sizes Supported
How to load documents
Using the scanner glass
Document Sizes Supported
How to load documents
Scannable area
3 General setup
On/Off key
Turning the machine off
Turning the machine on
Power Off setting
Mode Timer
Paper settings
Paper Size and Type
Tray use in Copy mode
Tray use in Fax mode
Secure Paper Feed mode for Ledger size Short Grain Paper
Volume Settings
Ring Volume
Setting the Ring Volume from the menu
Beeper Volume
Speaker Volume
Automatic Daylight Savings Time
Sleep Mode
LCD screen
LCD Contrast
Setting the backlight brightness
Setting the Dim Timer for the backlight
4 Security features
Secure Function Lock
Setting and changing the Administrator Password
Setting the password
Changing the password
Setting up and changing the Public user
Setting up and changing restricted users
Setting up restricted users
Changing user name, password or settings for restricted users
Reset existing restricted users
Turning Secure Function Lock on/off
Turning Secure Function Lock on
Turning Secure Function Lock off
Switching users
Changing to the Public mode
Reset all users
Section II: Fax
5 Sending a Fax
Entering Fax mode
Faxing from the ADF
Faxing from the scanner glass
Setting the scanner glass size for faxing
Color fax transmission
How to preview an outgoing fax
Canceling a fax in progress
Broadcasting (Black & White only)
Canceling a Broadcast in progress
Additional sending operations
Sending faxes using multiple settings
Contrast
Changing fax resolution
Dual access (Black & White only)
Real time transmission
Overseas Mode
Delayed Faxing (Black & White only)
Delayed Batch Transmission (Black & White only)
Checking and canceling waiting jobs
Setting your changes as the new default
Restoring all fax settings to the factory settings
Sending a fax manually
Sending a fax at the end of a conversation
Out of Memory message
6 Receiving a Fax
Receive modes
Choose the correct Receive Mode
Using receive modes
Fax only
Fax/Tel
Manual
External TAD
Receive mode settings
Ring Delay
F/T Ring Time (Fax/Tel mode only)
Easy Receive
If Easy Receive is On:
If Easy Receive is Off:
Additional receiving operations
Printing a reduced incoming fax
Setting the Receiving Priority
Receiving a fax at the end of a conversation
Printing a fax from the memory
Receiving faxes into memory when the paper tray is empty
Memory Receive (Black & White only)
Fax Forwarding
Paging
Fax Storage
PC Fax Receive
Changing the destination PC
Turning off Memory Receive Operations
Changing Memory Receive Operations
Fax Preview (Black & White only)
How to preview a received fax
Setting Fax Preview
Using Fax Preview
How to print a fax
How to print all faxes in the list
How to delete all faxes in the list
Turning off Fax Preview
Remote Retrieval
Setting a Remote Access Code
Using your Remote Access Code
Remote Fax commands
Retrieving fax messages
Changing your Fax Forwarding number
7 Telephone Services and External devices
Voice operations
Tone or Pulse (Canada only)
Fax/Tel mode when the power key is on
Fax/Tel mode when the power key is off
Telephone services
Voice Mail
Distinctive Ring
What does your telephone company's ‘Distinctive Ring’ do?
What does Brother's ‘Distinctive Ring’ do?
Do you have Voice Mail?
Before you choose the ring pattern to register
Registering the Distinctive Ring pattern
Turning off Distinctive Ring
Caller ID
Setting up your area code (USA only)
Connecting an external TAD (telephone answering device)
Connections
Recording outgoing message (OGM) on an external TAD
Special line considerations
Roll over telephone lines
Two-line telephone system
Converting telephone wall outlets
Installing machine, external two-line TAD and two-line telephone
Multi-line connections (PBX)
External and extension telephones
Connecting an external or extension telephone
Using external and extension telephones
Using extension telephones
Using an external telephone (connected to the EXT. jack of the machine)
If you answer a call and no one is on the line:
Using a Non-Brother cordless external telephone
Using remote codes
Fax Receive code
Telephone Answer code
Changing the remote codes
8 Dialing and storing numbers
How to Dial
Manual dialing
One Touch Dialing
Speed Dialing
Fax Redial
Outgoing Call
Caller ID history
Storing numbers
Storing a pause
Storing One Touch Dial numbers
Storing One Touch numbers from Outgoing Calls
Storing One Touch numbers from the Caller ID history
Storing Speed Dial numbers
Storing Speed Dial numbers from Outgoing Calls
Storing Speed Dial numbers from the Caller ID history
Changing or Deleting One Touch or Speed Dial names or numbers
Setting up groups for broadcasting
Changing a Group name
Deleting a Group
Deleting a number from a Group
Dialing Access codes and credit card numbers
9 Printing Reports
Fax reports
Transmission Verification Report
Fax Journal (activity report)
Reports
How to print a report
10 Polling
Polling overview
Polling receive
Setup to receive polling
Sequential polling (Black & White only)
Canceling a Sequential Polling Job
Polled transmit (Black & White only)
Set up for polled transmit
Section III: Copy
11 Making copies
How to copy
Entering Copy mode
Making a single copy
Making multiple copies
Stop copying
Copy settings
Changing copy quality
Enlarging or reducing the image copied
Making N in 1 copies or a poster (Page Layout)
Sorting copies using the ADF
Adjusting Brightness and Contrast
Brightness
Contrast
Paper Options
Paper Type (Tray #1)
Paper Size (Tray #1)
Tray Select
Skew Adjustment
Book Copy
Watermark Copy
Duplex (2-sided) copying (Tray #1 only)
Setting your favorites
Retrieving your favorite setting
Rename your favorite setting
‘Out of Memory’ message
Section IV: Walk-up Photo Printing
12 PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
PhotoCapture Center® Operations
Printing from a memory card or USB Flash memory drive without a PC
Scanning to a memory card or USB Flash memory drive without a PC
Using PhotoCapture Center® from your computer
Using a memory card or USB Flash memory drive
Memory cards or USB Flash memory drive folder structure
Getting started
Entering PhotoCapture mode
Print Images
View Photos
Print Index (Thumbnails)
Printing Photos
Enhance Photos
DPOF printing
PhotoCapture Center® print settings
Print Quality
Paper options
Paper Type
Paper and print size
Adjusting Brightness, Contrast and Color
Brightness
Contrast
Color Enhancement (True2Life®)
Cropping
Borderless printing
Print Date
Setting your changes as the new default
Restoring all settings to the factory settings
Scan to a memory card or USB Flash memory drive
Entering Scan mode
How to scan to a memory card or USB Flash memory drive
Glass Scan Size
How to change the file name
How to set a new default
How to reset to the factory settings
Understanding the Error Messages
13 Printing photos from a camera
Printing photos directly from a PictBridge camera
PictBridge requirements
Setting your digital camera
Printing Images
DPOF printing
Printing photos directly from a digital camera (without PictBridge)
Printing Images
Understanding the Error Messages
Section V: Software
14 Software and Network features
Section VI: Appendixes
A Safety and Legal
Choosing a location
To use the machine safely
Important safety instructions
Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only.)
Federal Communications Commission (FCC) Declaration of Conformity (USA only)
Industry Canada Compliance Statement (Canada only)
LAN connection
International ENERGY STAR® Compliance Statement
Legal limitations for copying
Trademarks
B Troubleshooting and Routine Maintenance
Troubleshooting
If you are having difficulty with your machine
Dial Tone
Telephone line interference
Error and Maintenance messages
Error animation
Transferring your faxes or Fax Journal report
Transferring faxes to another fax machine
Transferring faxes to your PC
Transferring Fax Journal report to another fax machine
Document jam
Document is jammed in the top of the ADF unit
Document is jammed inside the ADF unit
Printer jam or paper jam
Routine maintenance
Replacing the ink cartridges
Cleaning the outside of the machine
Cleaning the scanner
Cleaning the machine’s printer platen
Cleaning the paper pick-up roller
Cleaning the print head
Checking the print quality
Checking the print alignment
Checking the ink volume
Machine Information
Checking the serial number
Packing and shipping the machine
C Menu and Features
On-screen programming
Menu table
Memory storage
Mode and menu keys
Menu table
Entering Text
Inserting spaces
Making corrections
Repeating letters
D Specifications
General
Print media
Fax
Copy
PhotoCapture Center®
PictBridge
Scanner
Printer
Interfaces
Computer requirements
Consumable items
Network (LAN)
Wireless one-push configuration
E Glossary
Index
brother USA/CAN
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Contents
Table of Contents
Search
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Troubleshooting
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Section IV
W
a
lk-
up
Ph
ot
o P
rin
ting
IV
Pho
toCap
ture Cente
r
®
: Pr
in
ti
ng ph
o
tos
fr
om
a
memory
card or USB
F
lash
memory
drive
110
Pr
inting photos from
a camera
12
7
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File type: PDF
File name: 62168324_mfc-6890cdw.pdf
File size: 7.45 MB
File Language: English
Pages: 248
Author: Brother
Published: 2020-09-19
Updated: 2023-09-05
Verified by
Kathryn Cummings
on 2023-09-05
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Table of Contents
×
USER’S GUIDE MFC-6890CDW
1
Brother numbers
3
Register your product
3
FAQs (frequently asked questions)
3
For Customer Service
3
Ordering accessories and supplies
4
Notice - Disclaimer of Warranties (USA and Canada)
5
Compilation and Publication Notice
5
Brother® Two-Year Limited Warranty and Replacement Service (USA Only)
6
BROTHER MULTIFUNCTION CENTER / FAX MACHINE LIMITED WARRANTY (Canada only)
8
Table of Contents
9
Section I: General
17
1 General Information
18
Using the documentation
18
Symbols and conventions used in the documentation
18
Accessing the Software User’s Guide and Network User’s Guide
18
Viewing Documentation
18
Viewing Documentation (For Windows®)
18
How to find Scanning instructions
19
How to find Network setup instructions
19
Viewing Documentation (For Macintosh®)
20
How to find Scanning instructions
20
How to find Network setup instructions
20
Accessing Brother Support (For Windows®)
21
Control panel overview
22
LCD screen
24
Basic Operations
25
2 Loading paper and documents
26
Loading paper and other print media
26
Loading paper in paper tray #1
26
Loading paper in paper tray #2
29
Loading envelopes and post cards
32
About envelopes
32
Loading envelopes and post cards in tray #1
33
Removing small printouts from the machine
34
Printable area
35
Acceptable paper and other print media
36
Recommended print media
36
Handling and using print media
37
Paper capacity of the output paper tray cover
37
Choosing the right print media
38
Paper type and size for each operation
38
Paper weight, thickness and capacity
39
Loading documents
40
Using the ADF
40
Recommended environment
40
Document Sizes Supported
40
How to load documents
40
Using the scanner glass
41
Document Sizes Supported
41
How to load documents
41
Scannable area
42
3 General setup
43
On/Off key
43
Turning the machine off
43
Turning the machine on
43
Power Off setting
43
Mode Timer
44
Paper settings
44
Paper Size and Type
44
Tray use in Copy mode
45
Tray use in Fax mode
45
Secure Paper Feed mode for Ledger size Short Grain Paper
46
Volume Settings
46
Ring Volume
46
Setting the Ring Volume from the menu
46
Beeper Volume
46
Speaker Volume
47
Automatic Daylight Savings Time
47
Sleep Mode
48
LCD screen
48
LCD Contrast
48
Setting the backlight brightness
48
Setting the Dim Timer for the backlight
49
4 Security features
50
Secure Function Lock
50
Setting and changing the Administrator Password
50
Setting the password
50
Changing the password
51
Setting up and changing the Public user
51
Setting up and changing restricted users
52
Setting up restricted users
52
Changing user name, password or settings for restricted users
52
Reset existing restricted users
53
Turning Secure Function Lock on/off
53
Turning Secure Function Lock on
53
Turning Secure Function Lock off
53
Switching users
54
Changing to the Public mode
54
Reset all users
54
Section II: Fax
55
5 Sending a Fax
56
Entering Fax mode
56
Faxing from the ADF
56
Faxing from the scanner glass
57
Setting the scanner glass size for faxing
57
Color fax transmission
58
How to preview an outgoing fax
58
Canceling a fax in progress
58
Broadcasting (Black & White only)
59
Canceling a Broadcast in progress
60
Additional sending operations
60
Sending faxes using multiple settings
60
Contrast
61
Changing fax resolution
61
Dual access (Black & White only)
62
Real time transmission
62
Overseas Mode
62
Delayed Faxing (Black & White only)
62
Delayed Batch Transmission (Black & White only)
63
Checking and canceling waiting jobs
63
Setting your changes as the new default
63
Restoring all fax settings to the factory settings
64
Sending a fax manually
64
Sending a fax at the end of a conversation
64
Out of Memory message
64
6 Receiving a Fax
65
Receive modes
65
Choose the correct Receive Mode
65
Using receive modes
67
Fax only
67
Fax/Tel
67
Manual
67
External TAD
67
Receive mode settings
68
Ring Delay
68
F/T Ring Time (Fax/Tel mode only)
68
Easy Receive
69
If Easy Receive is On:
69
If Easy Receive is Off:
69
Additional receiving operations
69
Printing a reduced incoming fax
69
Setting the Receiving Priority
70
Receiving a fax at the end of a conversation
71
Printing a fax from the memory
71
Receiving faxes into memory when the paper tray is empty
71
Memory Receive (Black & White only)
72
Fax Forwarding
72
Paging
73
Fax Storage
74
PC Fax Receive
74
Changing the destination PC
75
Turning off Memory Receive Operations
76
Changing Memory Receive Operations
76
Fax Preview (Black & White only)
77
How to preview a received fax
77
Setting Fax Preview
77
Using Fax Preview
77
How to print a fax
78
How to print all faxes in the list
78
How to delete all faxes in the list
78
Turning off Fax Preview
79
Remote Retrieval
79
Setting a Remote Access Code
79
Using your Remote Access Code
80
Remote Fax commands
81
Retrieving fax messages
82
Changing your Fax Forwarding number
82
7 Telephone Services and External devices
83
Voice operations
83
Tone or Pulse (Canada only)
83
Fax/Tel mode when the power key is on
83
Fax/Tel mode when the power key is off
83
Telephone services
84
Voice Mail
84
Distinctive Ring
85
What does your telephone company's ‘Distinctive Ring’ do?
85
What does Brother's ‘Distinctive Ring’ do?
85
Do you have Voice Mail?
85
Before you choose the ring pattern to register
86
Registering the Distinctive Ring pattern
86
Turning off Distinctive Ring
87
Caller ID
87
Setting up your area code (USA only)
88
Connecting an external TAD (telephone answering device)
88
Connections
89
Recording outgoing message (OGM) on an external TAD
90
Special line considerations
90
Roll over telephone lines
90
Two-line telephone system
90
Converting telephone wall outlets
91
Installing machine, external two-line TAD and two-line telephone
91
Multi-line connections (PBX)
92
External and extension telephones
92
Connecting an external or extension telephone
92
Using external and extension telephones
93
Using extension telephones
93
Using an external telephone (connected to the EXT. jack of the machine)
93
If you answer a call and no one is on the line:
93
Using a Non-Brother cordless external telephone
93
Using remote codes
93
Fax Receive code
93
Telephone Answer code
93
Changing the remote codes
94
8 Dialing and storing numbers
95
How to Dial
95
Manual dialing
95
One Touch Dialing
95
Speed Dialing
95
Fax Redial
96
Outgoing Call
96
Caller ID history
96
Storing numbers
97
Storing a pause
97
Storing One Touch Dial numbers
97
Storing One Touch numbers from Outgoing Calls
98
Storing One Touch numbers from the Caller ID history
99
Storing Speed Dial numbers
99
Storing Speed Dial numbers from Outgoing Calls
100
Storing Speed Dial numbers from the Caller ID history
101
Changing or Deleting One Touch or Speed Dial names or numbers
102
Setting up groups for broadcasting
103
Changing a Group name
104
Deleting a Group
104
Deleting a number from a Group
104
Dialing Access codes and credit card numbers
105
9 Printing Reports
106
Fax reports
106
Transmission Verification Report
106
Fax Journal (activity report)
107
Reports
107
How to print a report
107
10 Polling
108
Polling overview
108
Polling receive
108
Setup to receive polling
108
Sequential polling (Black & White only)
108
Canceling a Sequential Polling Job
109
Polled transmit (Black & White only)
109
Set up for polled transmit
109
Section III: Copy
111
11 Making copies
112
How to copy
112
Entering Copy mode
112
Making a single copy
112
Making multiple copies
113
Stop copying
113
Copy settings
113
Changing copy quality
113
Enlarging or reducing the image copied
114
Making N in 1 copies or a poster (Page Layout)
115
Sorting copies using the ADF
116
Adjusting Brightness and Contrast
117
Brightness
117
Contrast
117
Paper Options
117
Paper Type (Tray #1)
117
Paper Size (Tray #1)
117
Tray Select
118
Skew Adjustment
118
Book Copy
119
Watermark Copy
119
Duplex (2-sided) copying (Tray #1 only)
120
Setting your favorites
122
Retrieving your favorite setting
123
Rename your favorite setting
123
‘Out of Memory’ message
123
Section IV: Walk-up Photo Printing
125
12 PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
126
PhotoCapture Center® Operations
126
Printing from a memory card or USB Flash memory drive without a PC
126
Scanning to a memory card or USB Flash memory drive without a PC
126
Using PhotoCapture Center® from your computer
126
Using a memory card or USB Flash memory drive
126
Memory cards or USB Flash memory drive folder structure
127
Getting started
128
Entering PhotoCapture mode
129
Print Images
129
View Photos
129
Print Index (Thumbnails)
130
Printing Photos
131
Enhance Photos
131
DPOF printing
133
PhotoCapture Center® print settings
134
Print Quality
135
Paper options
135
Paper Type
135
Paper and print size
136
Adjusting Brightness, Contrast and Color
136
Brightness
136
Contrast
136
Color Enhancement (True2Life®)
137
Cropping
138
Borderless printing
138
Print Date
138
Setting your changes as the new default
139
Restoring all settings to the factory settings
139
Scan to a memory card or USB Flash memory drive
139
Entering Scan mode
139
How to scan to a memory card or USB Flash memory drive
140
Glass Scan Size
141
How to change the file name
141
How to set a new default
141
How to reset to the factory settings
141
Understanding the Error Messages
142
13 Printing photos from a camera
143
Printing photos directly from a PictBridge camera
143
PictBridge requirements
143
Setting your digital camera
143
Printing Images
144
DPOF printing
144
Printing photos directly from a digital camera (without PictBridge)
145
Printing Images
145
Understanding the Error Messages
146
Section V: Software
147
14 Software and Network features
148
Section VI: Appendixes
149
A Safety and Legal
150
Choosing a location
150
To use the machine safely
151
Important safety instructions
156
Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only.)
157
Federal Communications Commission (FCC) Declaration of Conformity (USA only)
159
Industry Canada Compliance Statement (Canada only)
160
LAN connection
160
International ENERGY STAR® Compliance Statement
160
Legal limitations for copying
161
Trademarks
162
B Troubleshooting and Routine Maintenance
163
Troubleshooting
163
If you are having difficulty with your machine
163
Dial Tone
171
Telephone line interference
171
Error and Maintenance messages
172
Error animation
178
Transferring your faxes or Fax Journal report
178
Transferring faxes to another fax machine
178
Transferring faxes to your PC
178
Transferring Fax Journal report to another fax machine
179
Document jam
179
Document is jammed in the top of the ADF unit
179
Document is jammed inside the ADF unit
180
Printer jam or paper jam
180
Routine maintenance
183
Replacing the ink cartridges
183
Cleaning the outside of the machine
186
Cleaning the scanner
187
Cleaning the machine’s printer platen
187
Cleaning the paper pick-up roller
188
Cleaning the print head
188
Checking the print quality
189
Checking the print alignment
190
Checking the ink volume
190
Machine Information
190
Checking the serial number
190
Packing and shipping the machine
191
C Menu and Features
193
On-screen programming
193
Menu table
193
Memory storage
193
Mode and menu keys
193
Menu table
194
Entering Text
221
Inserting spaces
221
Making corrections
221
Repeating letters
221
D Specifications
222
General
222
Print media
224
Fax
225
Copy
227
PhotoCapture Center®
228
PictBridge
229
Scanner
230
Printer
231
Interfaces
232
Computer requirements
233
Consumable items
234
Network (LAN)
235
Wireless one-push configuration
236
E Glossary
237
Index
241
brother USA/CAN
248
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