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a. In the Your E-mail Address field, enter the sender’s email address for the new outgoing email profile.
b. In the Display Name field, enter the sender’s name. This is the name that will display on the printer
control panel.
8. In the SMTP Server Settings area, complete the following fields:
a. In the SMTP Server field, enter the address of the SMTP server.
b. In the SMTP Port field, enter the SMTP port number.
NOTE: In most cases, the default port number does not need to be changed.
NOTE: If you are using a hosted SMTP service such as gmail, verify the SMTP address, port number,
and SSL settings from the service provider’s Web site or other sources. Typically, for gmail, the SMTP
address is smtp.gmail.com, port number 465, and the SSL should be enabled.
Please refer to online sources to confirm these server settings are current and valid at the time of
configuration.
c. If you are using Google™ Gmail for email service, select the Always use secure connection (SSL/
TLS) check box.
9. If the SMTP server requires authentication to send an email, complete the following fields in the SMTP
Authentication area:
a. Select the SMTP server requires authentication for outgoing e-mail messages check box.
b. In the SMTP User ID field, enter the user ID for the SMTP server.
c. In the SMTP Password field, enter the password for the SMTP server.
10. To require a PIN to be entered on the printer control panel before an email is sent using the email address,
complete the following fields in the Optional PIN area:
a. In the PIN (Optional) field, enter a four digit PIN.
b. In the Confirm PIN field, re-enter the four digit PIN.
NOTE: HP recommends creating a PIN to secure the email profile.
NOTE: When a PIN is created, it must be entered on the printer control panel each time the profile is used
to send a scan to email.
11. To configure optional email preferences, complete the following fields in the E-mail Message
Preferences area:
a. From the Maximum Size for E-mail Message Attachments drop-down, select the maximum size for
email message attachments.
NOTE: HP recommends using the default file size of Automatic for the maximum size.
b. To automatically copy the sender on email messages sent from the profile, select the Auto CC check
box.
12. Review all the information, and then click one of the following options:
76 Chapter 6 Scan ENWW
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