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Set up the Scan to E-mail feature
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Introduction
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Before you begin
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Method one: Use the Scan to Email Wizard (Windows)
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Method two: Set up the Scan to Email feature via the HP Embedded Web Server (Windows)
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Set up the Scan to E-mail feature on a Mac
Introduction
The printer has a feature that enables it to scan a document and send it to one or more email addresses. To use
this scan feature, the printer must be connected to a network; however, the feature is not available until it has
been configured. There are two methods for configuring Scan to Email, the Scan to Email Setup Wizard
(Windows), which is installed in the HP program group for the printer as part of the full software installation in
Windows 7, and the Scan to Email Setup through the HP Embedded Web Server (EWS). Use the following
information to set up the Scan to Email feature.
Before you begin
To set up the Scan to Email feature, the printer must have an active network connection to the same network
as the computer that will run the setup process.
Administrators need the following information before beginning the configuration process.
● Administrative access to the printer
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SMTP server (e.g., smtp.mycompany.com)
NOTE: If you do not know the SMTP server name, SMTP port number, or authentication information,
contact the email/Internet service provider or system administrator for the information. SMTP server
names and port names are typically easy to find by doing an Internet search. For example, use terms like
"gmail smtp server name" or "yahoo smtp server name" to search.
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SMTP port number
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SMTP server authentication requirements for outgoing email messages, including the user name and
password used for authentication, if applicable.
NOTE: Consult your email service provider's documentation for information on digital sending limits for
your email account. Some providers may temporarily lock your account if you exceed your sending limit.
Method one: Use the Scan to Email Wizard (Windows)
Some HP printers include driver installation from a software CD. At the end of this installation is an option to
Setup Scan to Folder and Email. The setup wizards include the options for basic configuration.
NOTE: The Scan to Email Wizard is only available in the Windows 7 operating system.
70 Chapter 6 Scan ENWW
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