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Contents
Table of Contents
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USER’S GUIDE
®
F
AX-2440C
MFC-620CN
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Summary of Contents for Brother MFC-620CN:
USER'S GUIDE FAX-2440C/MFC-620CN
1
Brother numbers
3
Register your product
3
Frequently asked questions (FAQs)
3
For Customer Service
3
Brother fax back system (USA only)
4
Ordering accessories and supplies
4
Notice - Disclaimer of Warranties (USA and Canada)
5
Compilation and Publication Notice
5
Brother® One Year Limited Warranty and Replacement Service (USA only)
6
Brother® One Year Limited Warranty and Replacement Service (USA only)
7
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only)
8
Safety precautions
9
To use the machine safely
9
Choosing a location
11
Quick Reference Guide
12
Sending faxes
12
Storing numbers
12
Dialing operations
13
Making copies
13
Table of Contents
14
1 Introduction
22
Using this Guide
22
Finding information
22
Symbols used in this Guide
22
Control panel overview
23
Turning the machine on and off
26
On/Off Setting
27
Load documents
28
Using the automatic document feeder (ADF)
28
Using the scanner glass
30
About paper
31
Recommended Paper
31
Handling and using special paper
32
Paper type and size for each operation
33
Paper weight, thickness and capacity
34
Paper capacity of the output paper tray
34
Printable area
35
How to load paper, envelopes and post cards
36
To load paper or other media
36
To load envelopes
38
To load post cards
39
About fax machines
40
Custom features
40
Do you have Voice Mail on the phone line?
40
Why should there be problems?
40
How can you avoid possible problems?
40
Fax tones and handshake
41
ECM (Error Correction Mode)
42
2 Getting started
43
Initial Setup
43
Setting the Date and Time
43
Setting Tone and Pulse dialing mode
43
Setting the Station ID
44
General Setup
45
Setting the Mode Timer (MFC-620CN only)
45
Setting the Mode Timer (FAX-2440C only)
45
Setting the Paper Type
46
Setting the Paper Size
46
Setting the Ring Volume
47
Setting the Beeper Volume
47
Setting the Speaker Volume
48
Setting the Handset Volume
49
Choosing the Handset Volume (For Volume Amplify)
50
Setting Volume Amplify
51
Turning on Automatic Daylight Savings Time
52
Setting the LCD Contrast
52
3 Setup Send
53
How to enter Fax mode
53
How to dial
53
Manual dialing
53
One-Touch dialing (FAX-2440C only)
54
Speed-Dialing
54
Search
55
Manual and automatic fax Redial
55
How to Fax (B&W and Color)
56
Color fax transmission
56
Faxing from the ADF
56
Faxing from the scanner glass
57
Automatic transmission
58
Manual transmission
58
Sending a fax at the end of a conversation
59
Out of Memory message
59
Basic sending operations
60
Sending faxes using multiple settings
60
Contrast
60
Fax Resolution
61
Dual Access (Not available for color faxes)
62
Real Time Transmission
63
Checking job status
64
Canceling a fax in progress
64
Canceling a scheduled job
64
Advanced sending operations
65
Broadcasting (Not available for color faxes)
65
Overseas Mode
66
Delayed Fax (Not available for color faxes)
67
Setting up Polled Transmit (Not available for color faxes)
67
Delayed Batch Transmission (Not available for color faxes)
68
Faxing A4 size documents from the scanner glass
68
4 Setup Receive
69
Basic receiving operations
69
Choosing the Receive Mode
69
To select or change your Receive Mode
70
Setting the Ring Delay
71
Setting Toll Saver (Msg Ctr mode)
72
Setting the F/T Ring Time (Fax/Tel mode only)
73
Setting the Fax/Tel Announcement
73
Easy Receive
74
Printing a reduced incoming fax (Auto Reduction)
75
Receiving a fax at the end of a conversation
75
Printing a fax from the memory
76
Polling
76
Setting up Polling Receive
76
Setting up Sequential Polling Receive
77
5 Quick-Dial numbers and dialing options
78
Storing numbers for easy dialing
78
Storing One-Touch Dial numbers (FAX-2440C only)
78
Storing Speed-Dial numbers
79
Changing One-Touch (FAX-2440C only) and Speed-Dial numbers
80
Setting up Groups for Broadcasting (FAX-2440C only)
81
Setting up Groups for Broadcasting (MFC-620CN only)
82
Dialing options
84
Access codes and credit card numbers (MFC-620CN only)
84
Access codes and credit card numbers (FAX-2440C only)
85
Pause
85
Tone or Pulse
86
Telephone (voice) operations
87
How to dial
87
Making a telephone call
87
Answering calls with the Speaker Phone
88
Hold
88
6 Remote Fax Options (Not available for color faxes)
89
Setting up Fax Forwarding
89
Programming your pager number
90
Setting Fax Storage
91
Setting PC Fax Receive (MFC-620CN only)
91
Turning off Remote Fax Options
92
Setting your Remote Access Code
93
Remote Retrieval
94
Using your Remote Access Code
94
Remote commands
95
Retrieving fax messages
97
Changing your Fax Forwarding number
97
7 Message Center
98
Message Center mode
98
Setting up the Message Center
98
Recording Message Center Outgoing Message
99
Listening to Outgoing Message (OGM)
100
Erasing Outgoing Message (OGM)
100
Activating Message Center mode
101
Message indicator
101
Playing voice messages
102
Printing a fax message
102
Erasing incoming messages
103
To erase voice messages individually
103
To erase messages all at once
103
Setting Maximum Time for incoming messages
104
Setting Toll Saver
104
ICM Recording Monitor
104
Recording a conversation
105
Record Fax/Tel Outgoing Announcement (F/T OGM)
105
8 Printing reports
106
Fax settings and activity
106
Customizing the Transmission Verification Report
106
Setting the Journal Period
107
Printing reports
108
How to print a report
108
9 Making copies
109
Using the machine as a copier
109
Enter Copy mode
109
Making a single copy
110
Making multiple copies
110
Stop copying
110
Using the Copy Options key (Temporary settings)
111
Changing the temporary copy settings
112
Increasing copy speed or quality
113
Enlarging or reducing the image copied
114
Setting paper type
115
Setting paper size
116
Adjusting brightness
116
Adjusting contrast
117
Sorting copies using the ADF
117
Making N in 1 copies or a poster (Page Layout)
118
Changing the default copy settings
121
Increasing copy speed or quality
121
Adjusting brightness
121
Adjusting contrast
121
Adjusting color saturation
122
Out of Memory message
122
Legal limitations
123
10 Walk-Up PhotoCapture Center™ (MFC-620CN only)
124
Introduction
124
PhotoCapture Center™ requirements
125
Getting started
126
Printing the Index (Thumbnails)
128
Printing images
129
DPOF printing
131
Changing the default settings
132
Increasing print speed or quality
132
Setting the paper & size
132
Adjusting brightness
132
Adjusting contrast
133
Color enhancement (True2Life®)
133
Cropping
135
Borderless
135
Understanding the Error Messages
136
Using PhotoCapture Center™ from your PC
137
Using PhotoCapture Center™ for scanning documents
137
11 Important information
138
Standard telephone and FCC Notices These notices are in effect on models sold and used in the United States only.
138
Federal Communications Commission (FCC) Declaration of Conformity (USA only)
140
Important
141
Industry Canada Compliance Statement (Canada only)
141
For your safety
141
LAN connection (MFC-620CN only)
141
International ENERGY STAR® Compliance Statement
142
Important safety instructions
143
Trademarks
145
12 Troubleshooting and routine maintenance
146
Troubleshooting
146
Error messages
146
Document jams
150
Document is jammed in the top of the ADF unit.
150
Document is jammed inside the ADF unit.
150
Printer jam or paper jam
151
Paper is jammed inside the paper tray
151
Paper is jammed inside the machine
152
If you are having difficulty with your machine
154
Compatibility
158
How to improve print quality
159
Cleaning the print head
159
Checking the print quality
160
Checking the printing alignment
162
Checking the ink volume
163
Packing and shipping the machine
164
Routine maintenance
167
Cleaning the scanner
167
Cleaning the machine printer platen
168
Replacing the ink cartridges
169
Appendix A
173
Setting up telephone services
173
Distinctive Ring
173
What does your telephone company’s ‘Distinctive Ring’ do?
173
What does Brother’s ‘Distinctive Ring’ do?
174
Do you have Voice Mail?
174
Before you choose the ring pattern to register
175
Registering the Distinctive Ring pattern
176
Turning off the Distinctive Ring
176
Caller ID
177
Viewing Caller ID List
178
Printing Caller ID List
178
Advanced receiving operations
179
Operation from extension telephones
179
For Fax/Tel mode when power key is On
180
Fax/Tel mode when power key is Off
180
Using a cordless external handset
181
Changing the remote codes
181
Connecting an external device to your machine
182
Connecting an external telephone
182
Connecting an external telephone answering device (TAD)
183
Sequence
183
Connections
185
Recording outgoing message (OGM) on an external TAD
185
Special line considerations
186
Roll over phone lines
186
Two-line phone system
186
Converting telephone wall outlets
187
Installing machine, external two-line TAD and two-line telephone
188
Multi-line connections (PBX)
189
If you are installing the machine to work with a PBX
189
Custom features on your phone line
189
Appendix B
190
On-screen programming
190
Menu table
190
Memory storage
190
Navigation keys
191
Entering Text
201
Inserting spaces
201
Making corrections
201
Repeating letters
201
Special characters and symbols
202
Glossary
203
Specifications
209
Product description
209
General
209
Print media
210
Copy
211
PhotoCapture Center™ (MFC-620CN only)
212
Fax
213
Scanner (MFC-620CN only)
214
Printer
215
Interfaces
216
Computer requirements
217
Consumable items
218
Network (LAN) (MFC-620CN only)
219
Optional External Wireless Print/Scan Server (NC-2200w) (MFC-620CN only)
220
Index
221
Remote Retrieval Access card
227
brother USA/Canada
230
File type: PDF
File name: 86719754_mfc-620cn.pdf
File size: 3.39 MB
File Language: English
Pages: 230
Author: Brother
Published: 2020-10-07
Updated: 2023-09-06
Download File
Specifications
Brand:
Brother
Model: MFC-620CN
Category:
Printer - Copier - Fax - Scanner
View in the file:
Full Specifications
See other models:
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HL-5040
SE-400
SQ-9000
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Photos
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Table of Contents
×
USER'S GUIDE FAX-2440C/MFC-620CN
1
Brother numbers
3
Register your product
3
Frequently asked questions (FAQs)
3
For Customer Service
3
Brother fax back system (USA only)
4
Ordering accessories and supplies
4
Notice - Disclaimer of Warranties (USA and Canada)
5
Compilation and Publication Notice
5
Brother® One Year Limited Warranty and Replacement Service (USA only)
6
Brother® One Year Limited Warranty and Replacement Service (USA only)
7
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only)
8
Safety precautions
9
To use the machine safely
9
Choosing a location
11
Quick Reference Guide
12
Sending faxes
12
Storing numbers
12
Dialing operations
13
Making copies
13
Table of Contents
14
1 Introduction
22
Using this Guide
22
Finding information
22
Symbols used in this Guide
22
Control panel overview
23
Turning the machine on and off
26
On/Off Setting
27
Load documents
28
Using the automatic document feeder (ADF)
28
Using the scanner glass
30
About paper
31
Recommended Paper
31
Handling and using special paper
32
Paper type and size for each operation
33
Paper weight, thickness and capacity
34
Paper capacity of the output paper tray
34
Printable area
35
How to load paper, envelopes and post cards
36
To load paper or other media
36
To load envelopes
38
To load post cards
39
About fax machines
40
Custom features
40
Do you have Voice Mail on the phone line?
40
Why should there be problems?
40
How can you avoid possible problems?
40
Fax tones and handshake
41
ECM (Error Correction Mode)
42
2 Getting started
43
Initial Setup
43
Setting the Date and Time
43
Setting Tone and Pulse dialing mode
43
Setting the Station ID
44
General Setup
45
Setting the Mode Timer (MFC-620CN only)
45
Setting the Mode Timer (FAX-2440C only)
45
Setting the Paper Type
46
Setting the Paper Size
46
Setting the Ring Volume
47
Setting the Beeper Volume
47
Setting the Speaker Volume
48
Setting the Handset Volume
49
Choosing the Handset Volume (For Volume Amplify)
50
Setting Volume Amplify
51
Turning on Automatic Daylight Savings Time
52
Setting the LCD Contrast
52
3 Setup Send
53
How to enter Fax mode
53
How to dial
53
Manual dialing
53
One-Touch dialing (FAX-2440C only)
54
Speed-Dialing
54
Search
55
Manual and automatic fax Redial
55
How to Fax (B&W and Color)
56
Color fax transmission
56
Faxing from the ADF
56
Faxing from the scanner glass
57
Automatic transmission
58
Manual transmission
58
Sending a fax at the end of a conversation
59
Out of Memory message
59
Basic sending operations
60
Sending faxes using multiple settings
60
Contrast
60
Fax Resolution
61
Dual Access (Not available for color faxes)
62
Real Time Transmission
63
Checking job status
64
Canceling a fax in progress
64
Canceling a scheduled job
64
Advanced sending operations
65
Broadcasting (Not available for color faxes)
65
Overseas Mode
66
Delayed Fax (Not available for color faxes)
67
Setting up Polled Transmit (Not available for color faxes)
67
Delayed Batch Transmission (Not available for color faxes)
68
Faxing A4 size documents from the scanner glass
68
4 Setup Receive
69
Basic receiving operations
69
Choosing the Receive Mode
69
To select or change your Receive Mode
70
Setting the Ring Delay
71
Setting Toll Saver (Msg Ctr mode)
72
Setting the F/T Ring Time (Fax/Tel mode only)
73
Setting the Fax/Tel Announcement
73
Easy Receive
74
Printing a reduced incoming fax (Auto Reduction)
75
Receiving a fax at the end of a conversation
75
Printing a fax from the memory
76
Polling
76
Setting up Polling Receive
76
Setting up Sequential Polling Receive
77
5 Quick-Dial numbers and dialing options
78
Storing numbers for easy dialing
78
Storing One-Touch Dial numbers (FAX-2440C only)
78
Storing Speed-Dial numbers
79
Changing One-Touch (FAX-2440C only) and Speed-Dial numbers
80
Setting up Groups for Broadcasting (FAX-2440C only)
81
Setting up Groups for Broadcasting (MFC-620CN only)
82
Dialing options
84
Access codes and credit card numbers (MFC-620CN only)
84
Access codes and credit card numbers (FAX-2440C only)
85
Pause
85
Tone or Pulse
86
Telephone (voice) operations
87
How to dial
87
Making a telephone call
87
Answering calls with the Speaker Phone
88
Hold
88
6 Remote Fax Options (Not available for color faxes)
89
Setting up Fax Forwarding
89
Programming your pager number
90
Setting Fax Storage
91
Setting PC Fax Receive (MFC-620CN only)
91
Turning off Remote Fax Options
92
Setting your Remote Access Code
93
Remote Retrieval
94
Using your Remote Access Code
94
Remote commands
95
Retrieving fax messages
97
Changing your Fax Forwarding number
97
7 Message Center
98
Message Center mode
98
Setting up the Message Center
98
Recording Message Center Outgoing Message
99
Listening to Outgoing Message (OGM)
100
Erasing Outgoing Message (OGM)
100
Activating Message Center mode
101
Message indicator
101
Playing voice messages
102
Printing a fax message
102
Erasing incoming messages
103
To erase voice messages individually
103
To erase messages all at once
103
Setting Maximum Time for incoming messages
104
Setting Toll Saver
104
ICM Recording Monitor
104
Recording a conversation
105
Record Fax/Tel Outgoing Announcement (F/T OGM)
105
8 Printing reports
106
Fax settings and activity
106
Customizing the Transmission Verification Report
106
Setting the Journal Period
107
Printing reports
108
How to print a report
108
9 Making copies
109
Using the machine as a copier
109
Enter Copy mode
109
Making a single copy
110
Making multiple copies
110
Stop copying
110
Using the Copy Options key (Temporary settings)
111
Changing the temporary copy settings
112
Increasing copy speed or quality
113
Enlarging or reducing the image copied
114
Setting paper type
115
Setting paper size
116
Adjusting brightness
116
Adjusting contrast
117
Sorting copies using the ADF
117
Making N in 1 copies or a poster (Page Layout)
118
Changing the default copy settings
121
Increasing copy speed or quality
121
Adjusting brightness
121
Adjusting contrast
121
Adjusting color saturation
122
Out of Memory message
122
Legal limitations
123
10 Walk-Up PhotoCapture Center™ (MFC-620CN only)
124
Introduction
124
PhotoCapture Center™ requirements
125
Getting started
126
Printing the Index (Thumbnails)
128
Printing images
129
DPOF printing
131
Changing the default settings
132
Increasing print speed or quality
132
Setting the paper & size
132
Adjusting brightness
132
Adjusting contrast
133
Color enhancement (True2Life®)
133
Cropping
135
Borderless
135
Understanding the Error Messages
136
Using PhotoCapture Center™ from your PC
137
Using PhotoCapture Center™ for scanning documents
137
11 Important information
138
Standard telephone and FCC Notices These notices are in effect on models sold and used in the United States only.
138
Federal Communications Commission (FCC) Declaration of Conformity (USA only)
140
Important
141
Industry Canada Compliance Statement (Canada only)
141
For your safety
141
LAN connection (MFC-620CN only)
141
International ENERGY STAR® Compliance Statement
142
Important safety instructions
143
Trademarks
145
12 Troubleshooting and routine maintenance
146
Troubleshooting
146
Error messages
146
Document jams
150
Document is jammed in the top of the ADF unit.
150
Document is jammed inside the ADF unit.
150
Printer jam or paper jam
151
Paper is jammed inside the paper tray
151
Paper is jammed inside the machine
152
If you are having difficulty with your machine
154
Compatibility
158
How to improve print quality
159
Cleaning the print head
159
Checking the print quality
160
Checking the printing alignment
162
Checking the ink volume
163
Packing and shipping the machine
164
Routine maintenance
167
Cleaning the scanner
167
Cleaning the machine printer platen
168
Replacing the ink cartridges
169
Appendix A
173
Setting up telephone services
173
Distinctive Ring
173
What does your telephone company’s ‘Distinctive Ring’ do?
173
What does Brother’s ‘Distinctive Ring’ do?
174
Do you have Voice Mail?
174
Before you choose the ring pattern to register
175
Registering the Distinctive Ring pattern
176
Turning off the Distinctive Ring
176
Caller ID
177
Viewing Caller ID List
178
Printing Caller ID List
178
Advanced receiving operations
179
Operation from extension telephones
179
For Fax/Tel mode when power key is On
180
Fax/Tel mode when power key is Off
180
Using a cordless external handset
181
Changing the remote codes
181
Connecting an external device to your machine
182
Connecting an external telephone
182
Connecting an external telephone answering device (TAD)
183
Sequence
183
Connections
185
Recording outgoing message (OGM) on an external TAD
185
Special line considerations
186
Roll over phone lines
186
Two-line phone system
186
Converting telephone wall outlets
187
Installing machine, external two-line TAD and two-line telephone
188
Multi-line connections (PBX)
189
If you are installing the machine to work with a PBX
189
Custom features on your phone line
189
Appendix B
190
On-screen programming
190
Menu table
190
Memory storage
190
Navigation keys
191
Entering Text
201
Inserting spaces
201
Making corrections
201
Repeating letters
201
Special characters and symbols
202
Glossary
203
Specifications
209
Product description
209
General
209
Print media
210
Copy
211
PhotoCapture Center™ (MFC-620CN only)
212
Fax
213
Scanner (MFC-620CN only)
214
Printer
215
Interfaces
216
Computer requirements
217
Consumable items
218
Network (LAN) (MFC-620CN only)
219
Optional External Wireless Print/Scan Server (NC-2200w) (MFC-620CN only)
220
Index
221
Remote Retrieval Access card
227
brother USA/Canada
230
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