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Brother MFC-685CW User Manual
Page 133
User Manual - Page 133
For MFC-685CW.
Page 133/218
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Contents
Table of Contents
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Section V
Software
V
Software and Network fea
tures
118
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File type: PDF
File name: 42874120_mfc-685cw.pdf
File size: 7.2 MB
File Language: English
Pages: 218
Author: Brother
Published: 2020-10-22
Updated: 2023-06-26
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Table of Contents
×
USER’S GUIDE MFC-685CW MFC-885CW
1
Brother numbers
3
Register your product
3
FAQs (frequently asked questions)
3
For Customer Service
3
Ordering accessories and supplies
5
Notice - Disclaimer of Warranties (USA and Canada)
6
Compilation and Publication Notice
6
Brother® One Year Limited Warranty and Replacement Service (USA only)
7
BROTHER MULTIFUNCTION CENTER MACHINE LIMITED WARRANTY (Canada only)
9
Table of Contents
10
Section I: General
17
1 General Information
18
Using the documentation
18
Symbols and conventions used in the documentation
18
Accessing the Software User’s Guide and Network User’s Guide
18
Viewing Documentation
18
Viewing Documentation (For Windows®)
18
How to find Scanning instructions
19
How to find Network setup instructions
19
Viewing Documentation (For Macintosh®)
20
How to find Scanning instructions
20
How to find Network setup instructions
20
Accessing Brother Support (For Windows®)
21
Control panel overview
22
LCD display screen
25
Basic Operations
25
2 Loading documents and paper
26
Loading documents
26
Using ADF
26
Recommended environment
26
Document Sizes Supported
26
How to load documents
26
Using the scanner glass
27
Document Sizes Supported
27
How to load documents
27
Scannable area
27
Acceptable paper and other media
28
Recommended media
28
Handling and using media
28
Paper capacity of the output paper tray
28
Choosing the right media
29
Paper type and size for each operation
29
Paper weight, thickness and capacity
30
Loading paper and other media
31
Loading envelopes and post cards
33
About envelopes
33
How to load envelopes and post cards
33
Loading photo paper
34
Removing small printouts from the machine
35
Printable area
36
3 General setup
37
On/Off key
37
Turning the machine off
37
Turning the machine on
37
On/Off setting
37
Mode Timer
39
Paper settings
39
Paper Type
39
Paper Size
40
Volume Settings
40
Ring Volume
40
Setting the Ring Volume from the menu
40
Beeper Volume
41
Speaker Volume
41
Handset Volume (MFC-685CW only)
42
Choosing the Handset Volume (For Volume Amplify) (MFC-685CW only)
42
Setting Volume Amplify (MFC-685CW only)
43
Automatic Daylight Savings Time
43
LCD display
44
LCD Contrast
44
Setting the backlight brightness
44
Setting the Dim Timer for the backlight
44
Setting the Off Timer
45
Setting the Wallpaper
45
4 Security features
46
Memory Security
46
Setting and changing the memory security password
46
Setting a password for the first time
46
Changing your memory security password
47
Turning the memory security on/off
47
Turning on the memory security lock
47
Turning off the memory security
47
Section II: Fax
49
5 Sending a fax
50
Entering Fax mode
50
Faxing from the ADF
50
Faxing from the scanner glass
51
Faxing A4 size documents from the scanner glass
51
Color fax transmission
51
Canceling a fax in progress
51
Broadcasting (Black & White only)
52
Canceling a Broadcast in progress
52
Additional sending operations
53
Sending faxes using multiple settings
53
Contrast
53
Changing fax resolution
54
Dual access (Black & White only)
54
Real time transmission
54
Overseas Mode
55
Delayed Faxing (Black & White only)
55
Delayed Batch Transmission (Black & White only)
55
Checking and canceling waiting jobs
55
Setting your changes as the new default
56
Restoring all settings to the factory settings
56
Sending a fax manually
56
Sending a fax at the end of a conversation
56
Out of Memory message
57
6 Receiving a Fax
58
Receive modes
58
Choosing the Receive Mode
58
Using receive modes
59
Fax only
59
Fax/Tel
59
Manual
59
Message Center (MC)
59
Receive mode settings
60
Ring Delay
60
F/T Ring Time (Fax/Tel mode only)
60
Easy Receive
61
If Easy Receive is On:
61
If Easy Receive is Semi:
61
If Easy Receive is Off:
61
Additional receiving operations
62
Printing a reduced incoming fax
62
Receiving a fax at the end of a conversation (MFC-685CW only)
62
Printing a fax from the memory
62
7 Telephone Services and External devices
63
Voice operations
63
Making a telephone call
63
Answering calls with the Speaker Phone
63
Hold
64
Tone or Pulse (Canada only)
64
Fax/Tel mode when the power key is on
64
Fax/Tel mode when the power key is off
65
Telephone services
65
Voice Mail
65
Distinctive Ring
66
What does your telephone company's ‘Distinctive Ring’ do?
66
What does Brother's ‘Distinctive Ring’ do?
66
Do you have Voice Mail?
67
Before you choose the ring pattern to register
67
Registering the Distinctive Ring pattern
68
Turning off Distinctive Ring
68
Caller ID
69
Setting up your area code (USA only)
69
Viewing the Caller ID List
70
Printing the Caller ID List
70
Connecting an external TAD (telephone answering device)
71
Connections
72
Recording outgoing message (OGM) on an external TAD
72
Special line considerations
73
Roll over telephone lines
73
Two-line telephone system
73
Converting telephone wall outlets
73
Installing machine, external two-line TAD and two-line telephone
73
Multi-line connections (PBX)
74
External and extension telephones
74
Connecting an external or extension telephone
74
Using external and extension telephones
74
If you answer a call and no one is on the line:
75
Using a non-Brother cordless external telephone (MFC-685CW only)
75
Using remote codes
75
Fax Receive code
75
Telephone Answer code
75
Changing the remote codes
75
8 Dialing and storing numbers
76
How to Dial
76
Manual dialing
76
Speed Dialing
76
Search
76
Fax Redial
77
Outgoing Call
77
Caller ID history
77
Storing numbers
78
Storing a pause
78
Storing Speed Dial numbers
78
Storing Speed Dial numbers from Outgoing Calls
79
Storing Speed Dial numbers from the Caller ID history
79
Changing Speed Dial names or numbers
80
Setting up groups for broadcasting
81
Changing Group name
82
Deleting a Group
82
Deleting a number from a Group
82
Dialing Access codes and credit card numbers
83
9 Message Center
84
Message Center mode
84
Setting up the Message Center
84
Outgoing message (OGM)
84
Recording your OGM
84
Listening to your OGM
85
Erasing your OGM
85
Fax/Tel OGM (Announcement)
85
Activating Message Center mode
85
Managing your messages
86
Message indicator
86
Playing voice messages
86
Erasing incoming messages
86
To erase voice messages individually
86
To erase all of your messages
86
Additional Message Center operations
87
Setting maximum time for incoming messages
87
Setting toll saver
87
ICM Recording Monitor
88
Recording a conversation (MFC-685CW only)
88
10 Advanced fax operations (Black & White only)
89
Fax Forwarding
89
Paging
90
Fax Storage
91
Fax Preview
91
How to preview a received fax
91
Setting Fax Preview
91
Using a fax preview
91
How to delete all faxes in the list
92
How to print all faxes in the list
92
How to preview an outgoing fax
93
PC Fax Receive
93
Changing the destination PC
94
Turning off Advanced Fax Operations
95
Changing Advanced Fax Operations
95
Remote Retrieval
96
Setting a Remote Access Code
96
Using your Remote Access Code
96
Remote Fax commands
97
Retrieving fax messages
98
Changing your Fax Forwarding number
98
11 Printing Reports
99
Fax reports
99
Transmission Verification Report
99
Fax Journal (activity report)
99
Reports
100
How to print a report
100
12 Polling
101
Polling overview
101
Polling receive
101
Setup to receive polling
101
Sequential polling (Black & White only)
101
Polled transmit (Black & White only)
102
Set up for polled transmit
102
Section III: Copy
103
13 Making copies
104
How to copy
104
Entering Copy mode
104
Making a single copy
104
Making multiple copies
104
Stop copying
104
Copy settings
105
Changing copy quality
105
Enlarging or reducing the image copied
105
Making N in 1 copies or a poster (page layout)
106
Sorting copies using the ADF
107
Adjusting Brightness, Contrast and Color
107
Brightness
107
Contrast
108
Color Saturation
108
Paper Options
108
Paper Type
108
Paper Size
108
Setting your changes as the new default
109
Restoring all settings to the factory settings
109
‘Out of Memory’ message
109
Section IV: Walk-up Photo Printing
111
14 PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
112
PhotoCapture Center® Operations
112
Printing from a memory card or USB Flash memory drive without a PC
112
Scanning to a memory cards or USB Flash memory drive without a PC
112
Using PhotoCapture Center® from your computer
112
Using a memory card or USB Flash memory drive
112
Memory cards or a USB Flash memory drive folder structure
113
Getting started
114
Entering PhotoCapture mode
115
Print Images
115
View Photo(s)
115
Print Index (Thumbnails)
116
Print Photos
116
Photo Effects
117
Auto Correct
117
Enhance Skin-Tone
117
Enhance Scenery
118
Remove Red-Eye
118
Monochrome
118
Sepia
119
Search by Date
119
Print All Photos
120
Slide show
120
Printing a photo during a Slide show
120
Trimming
121
DPOF printing
121
PhotoCapture Center® print settings
122
Print Quality
123
Paper options
123
Paper Type
123
Paper and print size
123
Adjusting Brightness, Contrast and Color
124
Brightness
124
Contrast
124
Color Enhancement (True2Life®)
124
Cropping
125
Borderless printing
125
Setting your changes as the new default
125
Restoring all settings to the factory settings
125
Scan to a memory card or USB Flash memory drive
126
Entering Scan mode
126
How to scan to a memory card or USB Flash memory drive
126
Understanding the Error Messages
127
15 Printing photos from a camera
128
Printing photos directly from a PictBridge camera
128
PictBridge requirements
128
Setting your digital camera
128
Printing Images
129
DPOF printing
129
Printing photos directly from a digital camera (without PictBridge)
130
Printing Images
130
Understanding the Error Messages
131
Section V: Software
133
16 Software and Network features
134
Section VI: Appendixes
135
A Safety and Legal
136
Choosing a location
136
To use the machine safely
137
Important safety instructions
141
Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only.)
142
Federal Communications Commission (FCC) Declaration of Conformity (USA only)
144
Industry Canada Compliance Statement (Canada only)
145
LAN connection
145
Legal limitations for copying
146
Trademarks
147
B Troubleshooting and Routine Maintenance
148
Troubleshooting
148
If you are having difficulty with your machine
148
Error messages
154
Error animation
157
Transferring your faxes or Fax Journal report
157
Transferring faxes to another fax machine
158
Transferring faxes to your PC
158
Transferring Fax Journal report to another fax machine
158
Document jam
159
Document is jammed in the top of the ADF unit
159
Document is jammed inside the ADF unit
159
Printer jam or paper jam
159
Dial Tone
161
Telephone line interference
162
Routine maintenance
162
Replacing the ink cartridges
162
Cleaning the outside of the machine
164
Cleaning the scanner
165
Cleaning the machine printer platen
166
Cleaning the paper pick-up roller
166
Cleaning the print head
167
Checking the print quality
167
Checking the print alignment
168
Checking the ink volume
169
Uninstalling and installing the handset and handset cradle (MFC-685CW only)
169
Uninstalling the handset and handset cradle
169
Installing the handset and handset cradle
170
Machine Information
171
Checking the serial number
171
Packing and shipping the machine
171
C Menu and Features
174
On-screen programming
174
Menu table
174
Memory storage
174
Mode and menu keys
174
Menu table
175
Entering Text
190
Putting spaces
190
Making corrections
190
Repeating letters
190
Special characters and symbols
190
D Specifications
191
General
191
Print media
193
Fax
194
Message Center
196
Digital Cordless Handset (MFC-885CW only)
197
Cordless handset (BCL-D10)
197
Battery
198
Copy
199
PhotoCapture Center®
200
PictBridge
201
Scanner
202
Printer
203
Interfaces
204
Computer requirements
205
Consumable items
206
Network (LAN)
207
E Glossary
208
Index
212
brother USA/CAN
218
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