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Brother MFC-795CW User Manual
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Contents
Table of Contents
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Sp
ecifications
205
D
PictBridge
D
Co
mpa
tib
ilit
y
Suppor
ts t
he Camera &
Imagin
g Product
s Ass
ociation
PictBridge
standard CIPA DC-
001.
VIsit ht
tp://w
ww.cipa.j
p/pictbrid
ge
for
m
ore information
.
Inter
face
USB direct inte
r
fac
e
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File type: PDF
File name: 37688406_mfc-795cw.pdf
File size: 11.89 MB
File Language: English
Pages: 240
Author: Brother
Published: 2020-10-02
Updated: 2023-09-06
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Table of Contents
×
USER’S GUIDE MFC-795CW
1
Brother numbers
3
Register your product
3
FAQs (frequently asked questions)
3
For Customer Service
3
Ordering accessories and supplies
4
Notice - Disclaimer of Warranties (USA and Canada)
5
Compilation and Publication Notice
5
Brother® One-Year Limited Warranty and Replacement Service (USA Only)
6
BROTHER MULTIFUNCTION CENTER / FAX MACHINE (Canada only)
8
Table of Contents
9
Section I: General
17
1 General Information
18
Using the documentation
18
Symbols and conventions used in the documentation
18
Accessing the Software User’s Guide and Network User’s Guide
18
Viewing Documentation
18
Viewing Documentation (Windows®)
18
How to find Scanning instructions
19
How to find Network setup instructions
19
Viewing Documentation (Macintosh)
20
How to find Scanning instructions
20
How to find Network setup instructions
20
Accessing Brother Support (Windows®)
21
Control panel overview
22
LCD screen
24
Basic Operations
25
2 Loading paper and documents
26
Loading paper and other print media
26
Loading envelopes and postcards
28
About envelopes
28
Loading envelopes and postcards
29
Loading photo paper
30
Removing small printouts from the machine
31
Printable area
32
Acceptable paper and other print media
33
Recommended print media
33
Handling and using print media
34
Paper capacity of the output paper tray cover
34
Choosing the right print media
35
Paper type and size for each operation
35
Paper weight, thickness and capacity
36
Loading documents
37
Using the ADF
37
Recommended environment
37
Document Sizes Supported
37
How to load documents
37
Using the scanner glass
37
Document Sizes Supported
37
How to load documents
38
Scannable area
38
3 General setup
39
On/Off key
39
Turning the machine off
39
Turning the machine on
39
Mode Timer
39
Paper settings
40
Paper Type
40
Paper Size
40
Volume Settings
41
Ring Volume
41
Setting the Ring Volume from the menu
41
Beeper Volume
41
Speaker Volume
42
Handset Volume
42
Choosing the Handset Volume (for Volume Amplify)
43
Setting Volume Amplify
43
Automatic Daylight Saving Time
44
Sleep Mode
44
LCD screen
45
Setting the backlight brightness
45
Setting the Dim Timer for the backlight
45
4 Security features
46
Memory Security
46
Setting and changing the memory security password
46
Setting a password for the first time
46
Changing your memory security password
47
Turning the memory security on/off
47
Turning on the memory security lock
47
Turning off the memory security
47
Section II: Fax
49
5 Sending a Fax
50
Entering Fax mode
50
Faxing from the ADF
50
Faxing from the scanner glass
51
Faxing A4 size documents from the scanner glass
51
Color fax transmission
51
How to preview an outgoing fax (Black & White only)
52
Canceling a fax in progress
52
Broadcasting (Black & White only)
53
Canceling a Broadcast in progress
54
Additional sending operations
54
Sending faxes using multiple settings
54
Contrast
55
Changing fax resolution
55
Dual Access (Black & White only)
56
Real Time Transmission
56
Overseas Mode
57
Delayed Faxing (Black & White only)
57
Delayed Batch Transmission (Black & White only)
57
Checking and canceling waiting jobs
57
Setting your changes as the new default
58
Restoring all fax settings to the factory settings
58
Sending a fax manually
58
Sending a fax at the end of a conversation
59
Out of Memory message
59
6 Receiving a Fax
60
Receive Modes
60
Choose the correct Receive Mode
60
Using Receive Modes
62
Fax Only
62
Fax/Tel
62
Manual
62
Message Center (MC)
62
Receive mode settings
63
Ring Delay
63
F/T Ring Time (Fax/Tel mode only)
63
Easy Receive
64
If Easy Receive is On:
64
If Easy Receive is Semi:
64
If Easy Receive is Off:
64
Memory Receive (Black & White only)
65
Fax Forwarding
65
Paging
65
Fax Storage
66
PC Fax Receive (Windows® only)
67
Changing the destination PC
68
Turning off Memory Receive Operations
68
Changing Memory Receive Operations
69
Fax Preview (Black & White only)
69
How to preview a received fax
69
Setting Fax Preview
69
Using Fax Preview
70
How to print a fax
71
How to print all faxes in the list
71
How to delete all faxes in the list
71
Turning off Fax Preview
71
Additional receiving operations
72
Printing a reduced incoming fax
72
Receiving a fax at the end of a conversation
72
Receiving faxes into memory when the paper tray is empty
72
Printing a fax from the memory
73
Remote Retrieval
73
Setting a Remote Access Code
73
Using your Remote Access Code
74
Remote Fax commands
75
Retrieving fax messages
76
Changing your Fax Forwarding number
76
7 Telephone Services and External devices
77
Voice operations
77
Making a telephone call
77
Answering calls with the Speaker Phone
77
Hold
77
Tone or Pulse (Canada only)
78
Fax/Tel mode
78
Telephone services
78
Voice Mail
78
Distinctive Ring
79
What does your telephone company's ‘Distinctive Ring’ do?
79
What does Brother's ‘Distinctive Ring’ do?
79
Do you have Voice Mail?
80
Before you choose the ring pattern to register
80
Registering the Distinctive Ring pattern
80
Turning off Distinctive Ring
81
Caller ID
81
Setting up your area code (USA only)
82
Connecting an external TAD (telephone answering device)
82
Connections
83
Recording outgoing message (OGM) on an external TAD
84
Special line considerations
84
Roll over telephone lines
84
Two-line telephone system
84
Converting telephone wall outlets
84
Installing machine, external two-line TAD and two-line telephone
85
Multi-line connections (PBX)
85
External and extension telephones
86
Connecting an external or extension telephone
86
Using external and extension telephones
86
Using extension telephones
86
Using an external telephone (connected to the EXT. jack of the machine)
86
If you answer a call and no one is on the line:
86
Using a non-Brother cordless external telephone
87
Using remote codes
87
Fax Receive code
87
Telephone Answer Code
87
Changing the remote codes
87
8 Dialing and storing numbers
89
How to Dial
89
Manual dialing
89
Speed Dialing
89
Fax Redial
89
Outgoing Call
90
Caller ID history
90
Storing numbers
91
Storing a pause
91
Storing Speed Dial numbers
91
Storing Speed Dial numbers from Outgoing Calls
92
Storing Speed Dial numbers from the Caller ID history
92
Changing Speed Dial names or numbers
93
Setting up groups for broadcasting
94
Changing a Group name
94
Deleting a Group
95
Deleting a number from a Group
95
Dialing Access codes and credit card numbers
96
9 Message Center
97
Message Center mode
97
Setting up the Message Center
97
Outgoing message (OGM)
97
Recording your OGM
97
Listening to your OGM
98
Erasing your OGM
98
Fax/Tel OGM (Announcement)
98
Activating Message Center mode
98
Managing your messages
99
Message indicator
99
Playing incoming messages individually
99
Playing all incoming messages
99
Erasing incoming messages
100
To erase incoming messages individually
100
To erase all of your messages
100
Recording a conversation
100
Playing recorded conversations individually
100
Playing all recorded conversations
101
Erasing recorded conversations
101
To erase recorded conversations individually
101
To erase all of your recorded conversations
101
Additional Message Center operations
102
Setting the maximum time for incoming messages
102
Setting toll saver
102
ICM Recording Monitor
103
10 Printing Reports
104
Fax reports
104
Transmission Verification Report
104
Fax Journal (activity report)
104
Reports
105
How to print a report
105
11 Polling
106
Polling overview
106
Polling receive
106
Setup to receive polling
106
Sequential polling (Black & White only)
107
Canceling a Sequential Polling Job
107
Polled transmit (Black & White only)
108
Set up for polled transmit
108
Section III: Copy
109
12 Making copies
110
How to copy
110
Entering Copy mode
110
Making a single copy
110
Making multiple copies
111
Stop copying
111
Copy settings
111
Changing copy quality
111
Enlarging or reducing the image copied
112
Making N in 1 copies or a poster (Page Layout)
112
Sorting copies using the ADF
114
Adjusting Brightness and Contrast
114
Brightness
114
Contrast
114
Ink Save Mode
115
Paper Options
115
Paper Type
115
Paper Size
115
Book Copy
116
Watermark Copy
116
Setting your favorites
117
Retrieving your favorite setting
118
Rename your favorite setting
118
‘Out of Memory’ message
118
Section IV: Direct Printing
119
13 PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
120
PhotoCapture Center® Operations
120
Printing from a memory card or USB Flash memory drive without a PC
120
Scanning to a memory card or USB Flash memory drive without a PC
120
Using PhotoCapture Center® from your computer
120
Using a memory card or USB Flash memory drive
120
Memory cards, USB Flash memory drive and folder structure
121
Getting started
122
Entering PhotoCapture mode
123
Print Images
123
View Photos
123
Print Index (Thumbnails)
124
Printing Photos
125
Enhance Photos
125
DPOF printing
127
PhotoCapture Center® print settings
128
Print Quality
128
Paper options
128
Paper Type
128
Paper and print size
129
Adjusting Brightness, Contrast and Color
129
Brightness
129
Contrast
129
Color Enhancement (True2Life®)
130
Cropping
131
Borderless printing
131
Print Date
131
Setting your changes as the new default
132
Restoring all settings to the factory settings
132
Scan to a memory card or USB Flash memory drive
132
Entering Scan mode
132
How to scan to a memory card or USB Flash memory drive
133
Auto Crop
134
How to set a new default
135
How to reset to the factory settings
135
Understanding the Error Messages
135
14 Printing photos from a camera
136
Printing photos directly from a PictBridge camera
136
PictBridge requirements
136
Setting your digital camera
136
Printing Images
137
DPOF printing
138
Printing photos directly from a digital camera (without PictBridge)
138
Printing Images
139
Understanding the Error Messages
139
Section V: Software
141
15 Software and Network features
142
Section VI: Appendixes
143
A Safety and Legal
144
Choosing a location
144
To use the machine safely
145
Important safety instructions
150
Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only.)
151
Federal Communications Commission (FCC) Declaration of Conformity (USA only)
153
Industry Canada Compliance Statement (Canada only)
153
LAN connection
154
International ENERGY STAR® Qualification Statement
154
Legal limitations for copying
155
Trademarks
156
B Troubleshooting and Routine Maintenance
157
Troubleshooting
157
If you are having difficulty with your machine
157
Dial Tone
166
Telephone line interference
166
Error and Maintenance messages
167
Error animation
173
Transferring your faxes or Fax Journal report
173
Transferring faxes to another fax machine
174
Transferring faxes to your PC
174
Transferring Fax Journal report to another fax machine
174
Document jam
175
Document is jammed in the top of the ADF unit
175
Document is jammed inside the ADF unit
175
Printer jam or paper jam
176
Routine maintenance
178
Replacing the ink cartridges
178
Cleaning the outside of the machine
180
Cleaning the scanner
181
Cleaning the machine’s printer platen
182
Cleaning the paper pick-up rollers
182
Cleaning the print head
183
Checking the print quality
183
Checking the print alignment
184
Checking the ink volume
185
Uninstalling and installing the handset and handset cradle
185
Uninstalling the handset and handset cradle
185
Installing the handset and handset cradle
185
Machine Information
186
Checking the serial number
186
Reset functions
186
How to reset the machine
187
Packing and shipping the machine
187
C Menu and Features
190
On-screen programming
190
Menu table
190
Memory storage
190
Mode and menu keys
190
Menu table
191
Entering Text
211
Inserting spaces
211
Making corrections
211
Repeating letters
211
D Specifications
212
General
212
Print media
214
Fax
215
Message Center
217
Copy
218
PhotoCapture Center®
219
PictBridge
221
Scanner
222
Printer
223
Interfaces
224
Computer requirements
225
Consumable items
226
Network (LAN)
227
Wireless one-push configuration
228
E Glossary
229
Index
233
brother USA/CAN
240
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