Xerox C325V C325dni Wireless All-in-One Printer 33ppm User Manual

VERSION 1.0

JUNE 2024

702P09177

Xerox

C325 Color

Multifunction Printer

User Guide

is a trademark of Xerox Corporation in the United States and/

or other countries.

Adobe

, Adobe PDF logo, Flash

, and PostScript

are trademarks or registered trademarks of Adobe Systems, Inc.

Apple

, Bonjour

, iPad

, iPhone

, iPod

, iPod touch

, AirPrint

and the AirPrint Logo

, Mac

, macOS

, and

Macintosh

are trademarks or registered trademarks of Apple Inc. in the U.S. and other countries.

Gmail

™

webmail service and Android

™

mobile technology platform are trademarks of Google, Inc.

PCL

is a registered trademark of Hewlett-Packard Corporation in the United States and/or other countries.

IBM

and AIX

are registered trademarks of International Business Machines Corporation in the United States and/

or other countries.

Microsoft

, Windows

, and Windows Server

are registered trademarks of Microsoft Corporation in the United

States and other countries.

Mopria is a trademark of the Mopria Alliance.

UNIX

is a trademark in the United States and other countries, licensed exclusively through X/ Open Company

Limited.

Linux

is a registered trademark of Linus Torvalds.

Wi-Fi CERTIFIED Wi-Fi Direct

is a trademark of the Wi-Fi Alliance.

Xerox

C325 Color Multifunction Printer User Guide 3

Contents

Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Notices and Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Product Statements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Electrical Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

General Guidelines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Power Cord. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Emergency Power Off. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Battery Safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Telephone Line Cord. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Operational Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Operational Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Printer Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Printer Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Consumable Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Maintenance Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Environmental, Health and Safety Contact Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Product Symbols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Learn About the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Finding Information About the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Finding the Printer Serial Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Printer Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Removing the Internal Packaging Materials. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Using the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Understanding the Status of the Indicator Light . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Selecting Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Paper Guidelines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Paper Characteristics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Unacceptable Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Storing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Selecting Preprinted Forms and Letterhead. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Supported Paper Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Set up, Install, and Configure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Selecting a Location for the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Attaching Cables. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Xerox

Easy Assist (XEA) App. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Prior to Installing the Printer: Initial Set Up with the Xerox

Easy Assist App . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

After Initial Installation: Connecting to the Xerox Easy Assist App for Existing Printers . . . . . . . . . . . . . . . . . . . . . . . . . 55

Adding Multiple Printers to the Xerox Easy Assist App . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Setting up and Using the Home Screen Applications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

4 Xerox

C325 Color Multifunction Printer User Guide

Using the Home Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Customizing the Home Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Setting Up Scan Center. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Creating a Shortcut. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Setting Up Card Copy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Using Display Customization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Managing Bookmarks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Managing Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Setting up and Using the Accessibility Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Activating Voice Guidance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Deactivating Voice Guidance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Enabling Magnification Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Navigating the Screen Using Gestures for Zoom and Pan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Using the On-screen Keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Adjusting the Voice Guidance Speech Rate. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Adjusting the Default Headphone Volume. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Adjusting the Default Internal Speaker Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Enabling Spoken Passwords or Personal Identification Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Performing a Task Using the Keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Sending Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Sending Emails. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Setting Up the Printer to Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Setting up the fax function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Setting up fax using a standard telephone line. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Setting up fax in countries or regions with different telephone wall jacks and plugs . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Connecting to a distinctive ring service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Setting the fax date and time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Configuring daylight saving time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Configuring the fax speaker settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Configuring the Email SMTP Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Using the Email Setup Wizard in the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Using the Settings Menu in the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Using the Embedded Web Server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Email Service Providers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Loading Paper and Specialty Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Setting the Paper Size and Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Configuring Universal Paper Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Loading the Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Loading the Manual Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Loading the Multipurpose Feeder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Linking Trays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Installing and Updating Software, Drivers, and Firmware. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Installing the Printer Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Adding Printers to a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Updating Firmware. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Exporting or Importing a Configuration File. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Adding Available Options in the Print Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Contents

Xerox

C325 Color Multifunction Printer User Guide 5

Installing Optional Trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Networking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Connecting the Printer to a Wi-Fi Network. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Connecting the Printer to a Wireless Network Using Wi-Fi Protected Setup (WPS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Configuring Wi-Fi Direct. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Connecting a Mobile Device to the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Connecting a Computer to the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Deactivating the Wi-Fi Network. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Checking the Printer Connectivity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Secure the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Locating the Security Slot . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Erasing Printer Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Restoring Factory Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Printing from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Printing from a Mobile Device. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Printing from a Mobile Device Using Mopria

™

Print Service. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Printing from a Mobile Device Using AirPrint

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Printing from a Mobile Device using Wi-Fi Direct

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Printing from a Flash Drive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Supported Flash Drives and File Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Flash Drives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

File Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Configuring Confidential Jobs (Secure Print) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Printing Confidential and Other Held Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

For Windows Users. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

For Macintosh Users. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Placing Separator Sheets Between Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Canceling a Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Adjusting Toner Darkness. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Copy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Using the Automatic Document Feeder and Scanner Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Making Copies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Copying photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Copying on Letterhead. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Copying on Both Sides of the Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Reducing or enlarging copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Collating copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Placing Separator Sheets between Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Copying Multiple Pages onto a Single Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Copying Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Contents

6 Xerox

C325 Color Multifunction Printer User Guide

Creating a Copy Shortcut. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Email . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Using the Automatic Document Feeder and Scanner Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Sending an Email . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Creating an Email Shortcut . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130

Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Using the Automatic Document Feeder and Scanner Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Sending a Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Using the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Using the Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Scheduling a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Creating a Fax Destination Shortcut. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Changing the Fax Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Adjusting the Fax Darkness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137

Printing a Fax Log. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Blocking Junk Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

Holding a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Forwarding a Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

Using the Automatic Document Feeder and Scanner Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

Scanning to a Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

For Windows Users. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

For Macintosh Users. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Scanning to an FTP Server using a Shortcut. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

Scanning to a Network Folder using a Shortcut . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

Scanning to a Flash Drive. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Use Printer Menus. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

Menu Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

Device. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

Preferences. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

Eco-Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

Remote Operator Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156

Notifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156

Power Management. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

Accessibility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162

Restore Factory Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164

Home Screen Customization. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170

Site Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170

Software Update. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

Contents

Xerox

C325 Color Multifunction Printer User Guide 7

Remote Services Data Upload. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172

About this Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172

Print. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

Layout. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174

Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175

Job Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

PDF. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

PostScript . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

PCL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180

Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182

Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 183

Tray Configuration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 183

Media Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 183

Copy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186

Copy Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186

Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191

Fax Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191

Fax Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191

Fax Server Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 202

Email . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 205

Email Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 205

Email Defaults. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206

Web Link Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213

FTP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214

FTP Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214

USB Drive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220

Flash Drive Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220

Flash Drive Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225

Network/Ports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227

Network Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227

Wireless . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228

Wi-Fi Direct . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 230

AirPrint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231

Mobile Services Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 232

Ethernet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 233

TCP/IP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234

SNMP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 236

IPSec. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 238

802.1x. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 239

LPD Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 240

HTTP/FTP Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241

ThinPrint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241

USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242

Restrict External Network Access. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 243

Universal Print. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 243

Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 246

Contents

8 Xerox

C325 Color Multifunction Printer User Guide

Login Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 247

Certificate Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 252

Schedule USB Devices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 253

Security Audit Log. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 253

Login Restrictions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256

Confidential Print Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256

Encryption. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 257

Erase Temporary Data Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 258

Solutions LDAP Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 258

TPM Firmware Update . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 258

Miscellaneous . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 259

Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 260

Menu Settings Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 260

Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 260

Shortcuts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 260

Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 261

Network. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 261

Supplies Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 262

Plan Activation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 262

Plan Conversion. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 262

Subscription Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 262

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 263

Maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 265

Checking the Status of Parts and Supplies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 266

Configuring Supply Notifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 267

Setting up Email Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 268

Viewing Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 269

Ordering Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 270

Using Genuine Xerox Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 270

Replacing Supplies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 271

Replacing a Toner Cartridge. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 271

Replacing the Waste Toner Bottle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 273

Replacing the Imaging Kit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 274

Resetting the Supply Usage Counters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 279

Cleaning Printer Parts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 280

Cleaning the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 280

Cleaning the Touch Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 280

Cleaning the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 281

Cleaning the Feed Rolls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 283

Saving Energy and Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 285

Configuring Power Save Mode Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 285

Adjusting the Brightness of the Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 285

Conserving Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 285

Moving the Printer to Another Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 286

Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 287

Contents

Xerox

C325 Color Multifunction Printer User Guide 9

Print Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 288

Printing Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 289

Print Quality is Poor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 289

Print Jobs do not Print. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 324

Slow Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 325

Confidential and other held documents do not print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 328

Job Prints from the Wrong Tray or on the Wrong Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 330

The Printer is not Responding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 331

Unable to Read Flash Drive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 333

Enabling the USB port. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 334

Network Connection Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 335

Cannot Open Embedded Web Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 335

Cannot Connect the Printer to the Wi-Fi Network. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 336

Issues with Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 338

Replace Cartridge Printer Region Mismatch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 338

Non–Xerox Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 339

Clearing Jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 340

Avoiding Jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 340

Identifying Jam Locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 341

Paper jam in trays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 342

Paper Jam in the Standard Output Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 342

Paper Jam in the Automatic Document Feeder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 343

Paper Jam in the Manual Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 343

Paper Jam in the Multipurpose Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 344

Paper Jam in Door A . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 345

Paper Feed Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 347

Envelope Seals when Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 347

Collated Printing does not Work. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 348

Tray Linking does not Work. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 349

Paper Frequently Jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 350

Jammed Pages are not Reprinted . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 351

Color Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 352

Modifying the Colors in Printed Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 352

FAQ About Color Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 352

The Print Appears Tinted. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 354

Contacting Customer Support. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 355

Regulatory Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 357

Basic Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 358

United States FCC Regulations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 358

Regulatory Information for 2.4-GHz and 5-GHz Wireless Network Adapters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 358

Laser Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 359

Canada. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 359

European Union and European Economic Area Compliance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 360

ENERGY STAR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 361

Eurasian Economic Community Certification. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 363

Contents

10 Xerox

C325 Color Multifunction Printer User Guide

Germany. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 363

Turkey RoHS Regulation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 364

Ukraine RoHS Compliance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 364

Copy Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 365

United States. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 365

Canada. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 366

Other Countries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 367

Fax Regulations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 368

United States. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 368

Canada. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 369

European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 370

South Africa. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 370

Safety Certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 371

Material Safety Data Sheets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 372

Recycling and Disposal. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 373

All Countries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 374

Battery Removal. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 374

North America . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 375

European Union. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 376

Disposal Outside of the European Union. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 376

Other Countries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 377

Contents

Xerox

C325 Color Multifunction Printer User Guide 11

Safety

This chapter contains:

Notices and Safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Conventions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Electrical Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Operational Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Maintenance Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Environmental, Health and Safety Contact Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Product Symbols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Your printer and the recommended supplies have been designed and tested to meet strict safety requirements.

Attention to the following information ensures the continued safe operation of your Xerox printer.

Notices and Safety

Read the following instructions carefully before operating your printer. Refer to these instructions to ensure the

continued safe operation of your printer.

Your Xerox

printer and supplies are designed and tested to meet strict safety requirements. These include safety

agency evaluation and certification, and compliance with electromagnetic regulations and established

environmental standards.

The safety and environment testing and performance of this product have been verified using Xerox

materials

only.

Note: Unauthorized alterations, which can include the addition of new functions or connection of external

devices, can affect the product certification. For more information, contact your Xerox representative.

Xerox

C325 Color Multifunction Printer User Guide

Safety

Conventions

Note: A note identifies information that could help you.

WWaarrnniinngg:: A warning identifies something that could damage the product hardware or software.

CCaauuttiioonn:: A caution indicates a potentially hazardous situation that could injure you.

Different types of statements include:

CCAAUUTTIIOONN——PPOOTTEENNTTIIAALL IINNJJUURRYY:: Indicates a risk of injury.

CCAAUUTTIIOONN——SSHHOOCCKK HHAAZZAARRDD:: Indicates a risk of electrical shock.

CCAAUUTTIIOONN——HHOOTT SSUURRFFAACCEE:: Indicates a risk of burn if touched.

CCAAUUTTIIOONN——TTIIPPPPIINNGG HHAAZZAARRDD:: Indicates a crush hazard.

CCAAUUTTIIOONN——PPIINNCCHH HHAAZZAARRDD:: Indicates a risk of being caught between moving parts.

CCAAUUTTIIOONN——MMOOVVIINNGG PPAARRTTSS:: Indicates a risk of laceration or abrasion injuries from rotating parts.

PRODUCT STATEMENTS

CCAAUUTTIIOONN——PPOOTTEENNTTIIAALL IINNJJUURRYY:: To avoid the risk of fire or electrical shock, connect the power cord

to an appropriately rated and properly grounded electrical outlet that is near the product and easily

accessible.

CCAAUUTTIIOONN——PPOOTTEENNTTIIAALL IINNJJUURRYY:: To avoid the risk of fire or electrical shock, use only the power cord

provided with this product or the authorized replacement from the manufacturer.

CCAAUUTTIIOONN——PPOOTTEENNTTIIAALL IINNJJUURRYY:: Do not use this product with extension cords, multioutlet power

strips, multioutlet extenders, or UPS devices. The power capacity of these types of accessories can be

easily overloaded by a laser printer and may result in a risk of fire, property damage, or poor printer

performance.

CCAAUUTTIIOONN——PPOOTTEENNTTIIAALL IINNJJUURRYY:: Do not use this product with an inline surge protector. The use of a

surge protection device may result in a risk of fire, property damage, or poor printer performance.

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C325 Color Multifunction Printer User Guide 13

Safety

CCAAUUTTIIOONN——PPOOTTEENNTTIIAALL IINNJJUURRYY:: To reduce the risk of fire, use only a 26 AWG or larger

telecommunications (RJ-11) cord when connecting this product to the public switched telephone network.

For users in Australia, the cord must be approved by the Australian Communications and Media Authority.

CCAAUUTTIIOONN——SSHHOOCCKK HHAAZZAARRDD:: To avoid the risk of electrical shock, do not place or use this product

near water or wet locations.

CCAAUUTTIIOONN——SSHHOOCCKK HHAAZZAARRDD:: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning

storm.

CCAAUUTTIIOONN——PPOOTTEENNTTIIAALL IINNJJUURRYY:: Do not cut, twist, bind, crush, or place heavy objects on the power

cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects

such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect

the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet

before inspecting it.

CCAAUUTTIIOONN——SSHHOOCCKK HHAAZZAARRDD:: To avoid the risk of electrical shock, make sure that all external

connections, such as Ethernet and telephone system connections, are properly installed in their marked

plug-in ports.

CCAAUUTTIIOONN——SSHHOOCCKK HHAAZZAARRDD:: To avoid the risk of electrical shock, if you are accessing the controller

board or installing optional hardware or memory devices sometime after setting up the printer, then turn

the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any

other devices attached to the printer, then turn them off as well, and unplug any cables going into the

printer.

CCAAUUTTIIOONN——SSHHOOCCKK HHAAZZAARRDD:: To avoid the risk of electrical shock when cleaning the exterior of the

printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before

proceeding.

CCAAUUTTIIOONN——SSHHOOCCKK HHAAZZAARRDD:: To avoid the risk of electrical shock, do not use the fax feature during a

lightning storm.

CCAAUUTTIIOONN——PPOOTTEENNTTIIAALL IINNJJUURRYY:: If the printer weight is greater than 20 kg. (44 lb.), then it may

require two or more people to lift it safely.

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C325 Color Multifunction Printer User Guide

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CCAAUUTTIIOONN——PPOOTTEENNTTIIAALL IINNJJUURRYY:: When moving the printer, follow these guidelines to avoid personal

injury or printer damage:

• Make sure that all doors and trays are closed.

• Turn off the printer, and then unplug the power cord from the electrical outlet.

• Disconnect all cords and cables from the printer.

• If the printer has separate floor-standing optional trays or output options attached to it, then

disconnect them before moving the printer.

• If the printer has a caster base, then carefully roll it to the new location. Use caution when passing

over thresholds and breaks in flooring.

• If the printer does not have a caster base but is configured with optional trays or output options, then

remove the output options and lift the printer off the trays. Do not try to lift the printer and any

options at the same time.

• Always use the handholds on the printer to lift it.

• Any cart used to move the printer must have a surface able to support the full footprint of the printer.

• Any cart used to move the hardware options must have a surface able to support the dimensions of

the options.

• Keep the printer in an upright position.

• Avoid severe jarring movements.

• Make sure that your fingers are not under the printer when you set it down.

• Make sure that there is adequate clearance around the printer.

CCAAUUTTIIOONN——TTIIPPPPIINNGG HHAAZZAARRDD:: Installing one or more options on your printer or MFP may require a

caster base, furniture, or other feature to prevent instability causing possible injury. For more information

on supported configurations, contact the place where you purchased the printer.

CCAAUUTTIIOONN——TTIIPPPPIINNGG HHAAZZAARRDD:: To reduce the risk of equipment instability, load each tray separately.

Keep all other trays closed until needed.

CCAAUUTTIIOONN——HHOOTT SSUURRFFAACCEE:: The inside of the printer might be hot. To reduce the risk of injury from a

hot component, allow the surface to cool before touching it.

CCAAUUTTIIOONN——PPIINNCCHH HHAAZZAARRDD:: To avoid the risk of a pinch injury, use caution in areas marked with this

label. Pinch injuries may occur around moving parts, such as gears, doors, trays, and covers.

CCAAUUTTIIOONN——PPOOTTEENNTTIIAALL IINNJJUURRYY:: This product uses a laser. Use of controls or adjustments or

performance of procedures other than those specified in the User Guide can result in hazardous radiation

exposure.

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C325 Color Multifunction Printer User Guide 15

Safety

CCAAUUTTIIOONN——PPOOTTEENNTTIIAALL IINNJJUURRYY:: The lithium battery in this product is not intended to be replaced.

There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or

incinerate a lithium battery. Discard used lithium batteries according to the manufacturer instructions and

local regulations.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific

manufacturer components. The safety features of some parts may not always be obvious. The manufacturer is not

responsible for the use of other replacement parts.

Refer service or repairs, other than those described in the user documentation, to a service representative.

OOzzoonnee aanndd VVeennttiillaattiioonn IInnffoorrmmaattiioonn

Refer to Facts about ozone and Facts about ventilation at Health and Safety of Our Work Environment - Xerox.

SSAAVVEE TTHHEESSEE IINNSSTTRRUUCCTTIIOONNSS..

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C325 Color Multifunction Printer User Guide

Safety

Electrical Safety

GENERAL GUIDELINES

CCaauuttiioonn::

• Do not push objects into slots or openings on the printer. Touching a voltage point or shorting out a

part could result in fire or electric shock.

• Do not remove the covers or guards that are fastened with screws unless you are installing optional

equipment and are instructed to do so. Power off the printer when performing these installations.

Disconnect the power cord when removing covers and guards for installing optional equipment. Except

for user-installable options, there are no parts that you can maintain or service behind these covers.

The following are hazards to your safety:

• The power cord is damaged or frayed.

• Liquid is spilled into the printer.

• The printer is exposed to water.

• The printer emits smoke, or the surface is unusually hot.

• The printer emits unusual noise or odors.

• The printer causes a circuit breaker, fuse, or other safety device to activate.

If any of these conditions occur, do the following:

1. Power off the printer immediately.

2. Disconnect the power cord from the electrical outlet.

3. Call an authorized service representative.

POWER CORD

Use the power cord supplied with your printer.

CCaauuttiioonn:: To avoid risk of fire or electrical shock, do not use extension cords, power strips, or power plugs.

• Plug the power cord directly into a properly grounded electrical outlet. Ensure that each end of the cord is

connected securely. If you do not know if an outlet is grounded, ask an electrician to check the outlet.

• Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have a ground

connection terminal.

• Verify that the printer is plugged into an outlet that is providing the correct voltage and power. Review the

electrical specification of the printer with an electrician if necessary.

• Do not place the printer in an area where people can step on the power cord.

• Do not place objects on the power cord.

• Do not plug or unplug the power cord while the power switch is in the On position.

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C325 Color Multifunction Printer User Guide 17

Safety

• If the power cord becomes frayed or worn, replace it.

• To avoid electrical shock and damage to the cord, grasp the plug when unplugging the power cord.

The power cord is attached to the printer as a plug-in device on the back of the printer. If it is necessary to

disconnect all electrical power from the printer, disconnect the power cord from the electrical outlet.

EMERGENCY POWER OFF

If any of the following conditions occur, power off the printer immediately and disconnect the power cord from the

electrical outlet. Contact an authorized Xerox service representative to correct the problem if:

• The equipment emits unusual odors or makes unusual noises.

• The power cable is damaged or frayed.

• A wall panel circuit breaker, fuse, or other safety device has been tripped.

• Liquid is spilled into the printer.

• The printer is exposed to water.

• Any part of the printer is damaged.

BATTERY SAFETY

One or more circuit boards in this printer contain a lithium battery. Do not attempt to repair or replace the lithium

battery. If there is a problem with the battery, contact an authorized service representative to correct the problem.

CCaauuttiioonn:: If the battery on a circuit board is installed incorrectly, there is a risk of explosion.

The lithium battery in this printer contains Perchlorate Material. For information about the special handling

procedures associated with Perchlorate Material, refer to https://dtsc.ca.gov/perchlorate/.

TELEPHONE LINE CORD

CCaauuttiioonn:: To reduce the risk of fire, use only No. 26 American Wire Gauge (AWG) or larger

telecommunication line cord.

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C325 Color Multifunction Printer User Guide

Safety

Operational Safety

Your printer and supplies were designed and tested to meet strict safety requirements. These include safety agency

examination, approval, and compliance with established environmental standards.

Your attention to the following safety guidelines helps to ensure the continued, safe operation of your printer.

OPERATIONAL GUIDELINES

• Do not remove any trays when the printer is printing.

• Do not open the doors when the printer is printing.

• Do not move the printer when it is printing.

• Keep hands, hair, neckties, and so on, away from the exit and feed rollers.

• Covers, which require tools for removal, protect the hazard areas within the printer. Do not remove the

protective covers.

• Do not override any electrical or mechanical interlock devices.

• Do not attempt to remove paper that is jammed deeply inside the printer. Switch off the printer promptly and

contact your local Xerox representative.

CCaauuttiioonn::

• The metallic surfaces in the fuser area are hot. Always use caution when removing paper jams from

this area and avoid touching any metallic surfaces.

• To avoid a tip hazard, do not push or move the device with all the paper trays extended.

PRINTER LOCATION

• Place the printer on a level, solid, non-vibrating surface with adequate strength to hold its weight. To find the

weight for your printer configuration, refer to Physical Specifications section of the User Guide.

• Do not block or cover the slots or openings on the printer. These openings are provided for ventilation and to

prevent overheating of the printer.

• Place the printer in an area where there is adequate space for operation and servicing.

• When installing an office printer in a hallway or similar restricted area, additional space requirements can apply.

Ensure that you comply with all workspace safety regulations, building codes, and fire codes for your area.

• Place the printer in a dust-free area.

• Do not store or operate the printer in an extremely hot, cold, or humid environment.

• Do not place the printer near a heat source.

• Do not place the printer in direct sunlight to avoid exposure to light-sensitive components.

• Do not place the printer where it is directly exposed to the cold air flow from an air conditioning system.

• Do not place the printer in locations susceptible to vibrations.

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C325 Color Multifunction Printer User Guide 19

Safety

• For optimum performance, use the printer at the elevations specified in the Environmental Specifications section

of the User Guide.

PRINTER SUPPLIES

• Use the supplies designed for your printer. The use of unsuitable materials can cause poor performance and a

possible safety hazard.

• Follow all warnings and instructions marked on, or supplied with, the product, options, and supplies.

• Store all consumables in accordance with the instructions given on the package or container.

• Keep all consumables away from the reach of children.

• Never throw toner, toner cartridges, drum cartridges, or waste cartridges into an open flame.

CCaauuttiioonn:: When handling cartridges, for example toner and such, avoid skin or eye contact. Eye contact

can cause irritation and inflammation. Do not attempt to disassemble the cartridge, which can increase

the risk of skin or eye contact.

WWaarrnniinngg:: Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service Agreement, and

Total Satisfaction Guarantee do not cover damage, malfunction, or degradation of performance caused by

use of non-Xerox supplies, or the use of Xerox supplies not specified for this printer. The Total Satisfaction

Guarantee is available in the United States and Canada. Coverage could vary outside these areas. Please

contact your Xerox representative for details.

CONSUMABLE INFORMATION

CCaauuttiioonn:: When handling cartridges such as ink/toner or fuser, avoid skin or eye contact. Eye contact can

cause irritation and inflammation. Do not attempt to disassemble the cartridge. This can increase the risk

of skin or eye contact.

• Store all consumables in accordance with the instructions given on the package or container.

• Keep all consumables away from the reach of children.

• Never throw dry ink/toner, print cartridges, or dry ink/toner containers into an open flame.

For information on Xerox

supplies recycling programs, go to www.xerox.com/recycling.

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C325 Color Multifunction Printer User Guide

Safety

Maintenance Safety

Do not attempt any maintenance procedure that is not specifically described in the documentation supplied with

your printer.

• Clean with a dry lint-free cloth only.

• Use supplies and cleaning materials only as directed.

CCaauuttiioonn:: Do not use aerosol cleaners. Aerosol cleaners can cause explosions or fires when used on

electromechanical equipment.

• Do not remove the covers or guards that are fastened with screws. Customer service items are not located

behind these covers.

• In case of a Dry Ink or Toner Spill, use a broom or a wet cloth to wipe off spilled dry ink/toner. Sweep slowly to

minimize generation of dust during clean up. Avoid using a vacuum. If a vacuum must be used, the unit should

be designed for combustible dusts, with an explosion rated motor and non-conductive hose.

CCaauuttiioonn:: The metallic surfaces in the fuser area are hot. Use caution when removing paper jams

from this area and avoid touching any metallic surfaces.

• Do not burn any consumables or routine maintenance items. For information on Xerox

supplies recycling

programs, go to www.xerox.com/gwa.

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C325 Color Multifunction Printer User Guide 21

Safety

Environmental, Health and Safety Contact Information

For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, contact:

• United States and Canada, only: 1-800-ASK-XEROX (1-800-275-9376)

• Web address: Environmental Health & Sustainability - Xerox

• Email request (world-wide): [email protected]

For product safety information in the United States and Canada, go to www.xerox.com/environment.

Xerox

C325 Color Multifunction Printer User Guide

Safety

Product Symbols

SYMBOL DESCRIPTION

Caution:

Indicates a hazard that can result in serious injury or death if not avoided.

Hot Surface:

Hot surface on or in the printer. To avoid personal injury, use caution.

Warning:

Moving parts. To avoid personal injury, use caution.

[No symbol] Warning:

Indicates a mandatory action to take to avoid damage to the property.

Do not touch the part or area of the printer.

Do not touch this part of the printer.

Do not touch the part or area of the printer.

Do not expose the drum cartridges to direct sunlight.

Do not burn the item.

Do not burn the toner cartridges.

Do not burn the drum cartridges.

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C325 Color Multifunction Printer User Guide 23

Safety

SYMBOL DESCRIPTION

Do not burn the toner waste cartridge.

Pinch Hazard:

To avoid personal injury, use caution in this area.

Pinch Hazard:

To avoid personal injury, use caution in this area.

Do not remove the paper forcefully.

Hot Surface:

Before handling, wait for the time indicated.

Off

Standby

Do not use paper attached with staples or any form of binding clip.

Do not use folded, creased, curled, or wrinkled paper.

Do not load or use inkjet paper.

Do not reload paper that is used or printed previously.

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C325 Color Multifunction Printer User Guide

Safety

SYMBOL DESCRIPTION

Do not use postcards.

Do not use envelopes.

Add paper or media.

Paper jam

Lock

Unlock

Paper clip

Cooling

Elapsed time

Supply paper

1-Sided original document

Hole-punched paper

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C325 Color Multifunction Printer User Guide 25

Safety

SYMBOL DESCRIPTION

Load letterhead face up.

Load letterhead face down.

Load labels face down.

USB:

Universal Serial Bus

LAN:

Local Area Network

Telephone Line

Weight

Services Home button

This item can be recycled.

Xerox

C325 Color Multifunction Printer User Guide

Safety

Xerox

C325 Color Multifunction Printer User Guide 27

Learn About the Printer

This chapter contains:

Finding Information About the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Finding the Printer Serial Number. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Printer Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Removing the Internal Packaging Materials . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Using the Control Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Understanding the Status of the Indicator Light . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Selecting Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Finding Information About the Printer

WHAT ARE YOU LOOKING FOR?

FIND IT HERE

Initial setup instructions See the setup documentation that came with the

printer.

• Printer software

• Print driver

• Printer firmware

• Utility

Go to www.xerox.com, search for your printer model,

then select the driver, firmware, or utility that you need.

• Selecting and storing paper and specialty media

• Loading paper

• Configuring printer settings

• Viewing and printing documents and photos

• Configuring the printer on a network

• Caring for and maintaining the printer

• Troubleshooting and solving problems

Information Center: Go to www.xerox.com.

How-to videos: Go to www.xerox.com.

Touch Screen Guide: Go to www.xerox.com.

Setting up and configuring the accessibility features of

your printer

Go to www.xerox.com.

Help information for using the printer software Help for Microsoft Windows or Macintosh operating

systems:

Open a printer software program or application, then

click Help.

Click Help to view context-sensitive information.

Note:

• Help is automatically installed with the

printer software.

• Depending on the operating system, the

printer software is either in the printer

program folder or on the desktop.

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C325 Color Multifunction Printer User Guide

Learn About the Printer

WHAT ARE YOU LOOKING FOR?

FIND IT HERE

• Documentation

• Live chat support

• Email support

• Voice support

Go to www.xerox.com.

Select your country or region, then select your product

to view the appropriate support site.

Support contact information for your country or region

can be found on the website or on the printed

warranty that came with the printer.

Have the following information ready when you

contact customer support:

• Place and date of purchase

• Machine type and serial number

For more information, refer to Finding the Printer Serial

Number.

• Safety information

• Regulatory information

• Warranty information

• Environmental information

Warranty information varies by country or region:

• In the U.S.—See the Statement of Limited

Warranty included with the printer, or go to www.

xerox.com.

• In other countries and regions—See the printed

warranty that came with the printer

Product Information Guide—See the documentation

that came with the printer or go to www.xerox.com.

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C325 Color Multifunction Printer User Guide 29

Learn About the Printer

Finding the Printer Serial Number

To find the printer serial number:

1. Open Door A.

2. Locate the serial number.

30 Xerox

C325 Color Multifunction Printer User Guide

Learn About the Printer

Printer Configurations

CCAAUUTTIIOONN——TTIIPPPPIINNGG HHAAZZAARRDD:: Installing one or more options on your printer may require a caster

base, furniture, or other feature to prevent instability causing possible injury. For more information on

supported configurations, refer to Workplace and Digital Printing Solutions | Xerox.

CCAAUUTTIIOONN——TTIIPPPPIINNGG HHAAZZAARRDD:: To reduce the risk of equipment instability, load each tray separately.

Keep all other trays closed until needed.

Depending on your printer model, you can configure your printer by adding an optional 550+100-sheet Tray. The

550+100-sheet Tray as Tray 2 consists of a 550-sheet tray and an integrated 100-sheet multipurpose feeder.

1. Automatic Document Feeder (ADF)

2. Automatic Document Feeder Tray

3. Automatic Document Feeder Output Tray

4. Control Panel

5. Door B, Side Door

6. Tray 1, Standard 250-sheet Tray

7. Tray 2, Optional 550+100-sheet Tray

8. Manual Feeder

9. Door A, Front Door

10. Standard Output Tray

11. Printer Stand

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C325 Color Multifunction Printer User Guide 31

Learn About the Printer

Removing the Internal Packaging Materials

The printer comes with internal packing materials. Remove the packing materials, correctly.

1. Remove the tape and discard the protective foam from the Duplex Automatic Document Feeder Tray.

2. Remove the tape and open Door C.

3. Remove the protective foam sheet and close Door C.

32 Xerox

C325 Color Multifunction Printer User Guide

Learn About the Printer

4. Open the scanner cover.

5. Remove the tapes and protective foam sheet.

6. Close the scanner cover.

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C325 Color Multifunction Printer User Guide 33

Learn About the Printer

7. At the front of the printer, open Door A.

8. Remove the red plastic loops and clips.

9. Close Door A.

10. At the right-side of the printer, open the Door B and remove the red plastic loop from the toner cartridge.

34 Xerox

C325 Color Multifunction Printer User Guide

Learn About the Printer

11. Close Door B.

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C325 Color Multifunction Printer User Guide 35

Learn About the Printer

Using the Control Panel

CONTROL PANEL PART FUNCTION

1 Power button Turn on or turn off the printer.

Note: To turn off the printer, press and hold the power button for

5 seconds.

Set the printer to Sleep mode.

Wake the printer from Sleep or Hibernate mode.

2 Display View the printer messages and supply status.

Set up and operate the printer.

3 Indicator light Check the status of the printer.

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C325 Color Multifunction Printer User Guide

Learn About the Printer

Understanding the Status of the Indicator Light

INDICATOR LIGHT PRINTER STATUS

Off The printer is off.

Solid Blue The printer is ready.

Blinking Blue The printer is printing or processing data.

Blinking Red The printer requires user intervention.

Solid Amber The printer is in Sleep Mode.

Blinking Amber The printer is in Deep Sleep or Hibernate Mode.

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C325 Color Multifunction Printer User Guide 37

Learn About the Printer

Selecting Paper

PAPER GUIDELINES

Use the appropriate paper to prevent jams and help ensure trouble-free printing.

• Always use new and undamaged paper.

• Before loading paper, know the recommended printable side of the paper. This information is usually indicated

on the paper package.

• Do not use paper that has been cut or trimmed by hand.

• Do not mix paper sizes, types, or weights in the same tray. Mixing results in jams.

• Do not use coated papers unless they are specifically designed for electrophotographic printing.

For more information, refer to:

• Recommended Media List (United States): Recommended Media List - Xerox

Paper and Specialty Media

(xeroxpaperusa.com).

• Recommended Media List (Europe): Recommended Printer Papers and Specialty Media - Xerox.

PAPER CHARACTERISTICS

The following paper characteristics affect print quality and reliability. Consider these factors before printing on

them.

Weight

Trays can feed paper of varying weights. Paper lighter than 60 g/m

(16 lb) may not be stiff enough to feed

properly, and may cause jams. For more information, refer to Supported Paper Weights.

Curl

Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur

after the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in

hot, humid, cold, or dry conditions can contribute to paper curling before printing and can cause feeding problems.

Smoothness

Paper smoothness directly affects print quality. If paper is too rough, toner cannot fuse to it properly. If paper is too

smooth, it can cause paper feeding or print quality issues. We recommend the use of paper with 50 Sheffield

points.

Moisture Content

The amount of moisture in paper affects both print quality and the printer ability to feed the paper correctly. Leave

paper in its original wrapper until you use it. Exposure of paper to moisture changes can degrade its performance.

Before printing, store paper in its original wrapper in the same environment as the printer for 24 to 48 hours. The

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C325 Color Multifunction Printer User Guide

Learn About the Printer

environment in which the paper is stored must be the same as the printer. Extend the time several days if the

storage or transportation environment is very different from the printer environment. Thick paper may also require

a longer conditioning period.

Grain Direction

Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of

the paper, or grain short, running the width of the paper.

For recommended grain direction, refer to Supported Paper Weights.

Fiber Content

Most high-quality xerographic paper is made from 100 percent chemically treated pulped wood. This content

provides the paper with a high degree of stability, resulting in fewer paper feeding problems and better print

quality. Paper containing fibers such as cotton can negatively affect paper handling.

UNACCEPTABLE PAPER

The following paper types are not recommended for use with the printer:

• Chemically treated papers used to make copies without carbon paper, also known as carbonless papers,

carbonless copy paper (CCP), or no carbon required (NCR) paper.

• Preprinted papers with chemicals that may contaminate the printer.

• Preprinted papers that can be affected by the temperature in the printer fuser.

• Preprinted papers that require a registration (the precise print location on the page) greater than ±2.3 mm

(±0.09 in.), such as optical character recognition (OCR) forms.

In some cases, registration can be adjusted with a software application to successfully print on these forms.

• Coated papers (Erasable Bond), synthetic papers, thermal papers.

• Rough-edged, rough or heavily textured surface papers, or curled papers.

• Recycled papers that fail EN12281:2002 (European).

• Paper weighing less than 60 g/m

(16 lb).

• Multiple-part forms or documents.

STORING PAPER

Use these paper storage guidelines to help avoid jams and uneven print quality:

• Store paper in its original wrapper in the same environment as the printer for 24 to 48 hours before printing.

• Extend the time several days if the storage or transportation environment is very different from the printer

environment. Thick paper may also require a longer conditioning period.

• For best results, store paper where the temperature is 21° C (70° F) and the relative humidity is 40 percent.

• Most label manufacturers recommend printing in a temperature range of 18–24° C (65–75° F) with relative

humidity between 40 and 60 percent.

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C325 Color Multifunction Printer User Guide 39

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• Store paper in cartons, on a pallet or shelf, rather than on the floor.

• Store individual packages on a flat surface.

• Do not store anything on top of individual paper packages.

• Take paper out of the carton or wrapper only when you are ready to load it in the printer. The carton and

wrapper help keep the paper clean, dry, and flat.

SELECTING PREPRINTED FORMS AND LETTERHEAD

• Use grain long paper.

• Use only forms and letterhead printed using an offset lithographic or engraved printing process.

• Avoid paper with rough or heavily textured surfaces.

• Use inks that are not affected by the resin in toner. Inks that are oxidation-set or oil-based generally meet these

requirements; latex inks might not.

• Print samples on preprinted forms and letterheads considered for use before buying large quantities. This action

determines whether the ink in the preprinted form or letterhead affects print quality.

• When in doubt, contact your paper supplier.

• When printing on letterhead, load the paper in the proper orientation for your printer.

For more information, refer to:

• Recommended Media List (United States): Recommended Media List - Xerox

Paper and Specialty Media

(xeroxpaperusa.com).

• Recommended Media List (Europe): Recommended Printer Papers and Specialty Media - Xerox.

SUPPORTED PAPER SIZES

Note: Your printer model may have a 550+100-sheet Tray as Tray 2, which consists of a 550-sheet tray and

an integrated 100-sheet multipurpose feeder. The 550-sheet Tray of the 550+100-sheet Tray supports the

same paper types as the 550-sheet Tray. The integrated multipurpose feeder supports different paper sizes,

types, and weights.

Supported Paper Sizes

PAPER SIZE

STANDARD

250–SHEET

TRAY

OPTIONAL

550–SHEET

TRAY

MULTIPUR-

POSE FEEDER

MANUAL

FEEDER

2-SIDED

PRINTING

AA44

210 x 297 mm

(8.27 x 11.7 in.)

AA55

148 x 210 mm

(5.83 x 8.27 in.)

40 Xerox

C325 Color Multifunction Printer User Guide

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PAPER SIZE

STANDARD

250–SHEET

TRAY

OPTIONAL

550–SHEET

TRAY

MULTIPUR-

POSE FEEDER

MANUAL

FEEDER

2-SIDED

PRINTING

AA55

210 x 148 mm

(8.27 x 5.83 in.)

AA66

105 x 148 mm

(4.13 x 5.83 in.)

JJIISS BB55

182 x 257 mm

(7.17 x 10.1 in.)

OOffiicciioo ((MMeexxiiccoo))

216 x 340 mm

(8.5 x 13.4 in.)

HHaaggaakkii

100 x 148 mm

(3.94 x 5.83 in.)

SSttaatteemmeenntt

139.7 x 215.9

mm (5.5 x 8.5

in.)

EExxeeccuuttiivvee

184.2 x 266.7

mm (7.25 x 10.5

in.)

LLeetttteerr

215.9 x 279.4

mm (8.5 x 11

in.)

LLeeggaall

215.9 x 355.6

mm (8.5 x 14

in.)

FFoolliioo

215.9 x 330.2

mm (8.5 x 13

in.)

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C325 Color Multifunction Printer User Guide 41

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PAPER SIZE

STANDARD

250–SHEET

TRAY

OPTIONAL

550–SHEET

TRAY

MULTIPUR-

POSE FEEDER

MANUAL

FEEDER

2-SIDED

PRINTING

UUnniivveerrssaall

2, 3

98.4 x 148–

215.9 x 355.6

mm (3.86 x

5.83–8.5 x 14

in.)

UUnniivveerrssaall

2, 3

76.2 x 127–

215.9 x 355.6

mm (3 x 5–8.5 x

14 in.)

UUnniivveerrssaall

2, 3

148 x 210–

215.9 x 355.6

mm (5.83 x

8.27–8.5 x 14

in.)

UUnniivveerrssaall

2, 3

210 x 250–

215.9 x 355.6

mm (8.27 x

10.98 – 8.5 x 14

in.)

33//44

EEnnvveellooppee

98.4 x 190.5

mm (3.875 x 7.5

in.)

99 EEnnvveellooppee

98.4 x 225.4

mm (3.875 x 8.9

in.)

1100 EEnnvveellooppee

104.8 x 241.3

mm (4.12 x 9.5

in.)

DDLL EEnnvveellooppee

110 x 220 mm

42 Xerox

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PAPER SIZE

STANDARD

250–SHEET

TRAY

OPTIONAL

550–SHEET

TRAY

MULTIPUR-

POSE FEEDER

MANUAL

FEEDER

2-SIDED

PRINTING

(4.33 x 8.66 in.)

CC55 EEnnvveellooppee

162 x 229 mm

(6.38 x 9.01 in.)

BB55 EEnnvveellooppee

176 x 250 mm

(6.93 x 9.84 in.)

OOtthheerr EEnnvveellooppee

98.4 x 162–176

x 250 mm (3.87

x 6.38–6.93 x

9.84 in.)

Load this paper size into the standard tray, the manual feeder, and the multipurpose feeder with the long edge

entering the printer first.

Load this paper size into the optional trays with the short edge entering the printer first.

When Universal is selected, the page is formatted for 215.9 x 355.6 mm (8.5 x 14 in.) unless the size is specified

by the software application.

Load narrow paper with the short edge entering the printer first.

When Other Envelope is selected, the page is formatted for 215.9 x 355.6 mm (8.5 x 14 in.) unless the size is

specified by the software application.

Supported Paper Types

PAPER TYPE

STANDARD

250–SHEET

TRAY

OPTIONAL

550–SHEET

TRAY

MULTIPUR-

POSE FEEDER

MANUAL

FEEDER

2-SIDED

PRINTING

PPllaaiinn ppaappeerr

LLiigghhtt PPaappeerr

HHeeaavvyy PPaappeerr

LLeetttteerr hheeaadd

CCaarrdd ssttoocckk

RReeccyycclleedd

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C325 Color Multifunction Printer User Guide 43

Learn About the Printer

PAPER TYPE

STANDARD

250–SHEET

TRAY

OPTIONAL

550–SHEET

TRAY

MULTIPUR-

POSE FEEDER

MANUAL

FEEDER

2-SIDED

PRINTING

BBoonndd

LLaabbeellss

GGlloossssyy

VViinnyyll LLaabbeellss

PPrree--PPrriinntteedd

EEnnvveellooppeess

CCoolloorreedd PPaappeerr

RRoouugghh CCoottttoonn

CCuussttoomm TTyyppee

11––66

Note:

• Your printer model may have an optional 550+100-sheet tray, which consists of a 550-sheet tray and an

integrated 100-sheet multipurpose feeder. The 550-sheet tray of the optional 550+100-sheet tray

supports the same paper types as the standard 550-sheet tray. The integrated multipurpose feeder

supports different paper sizes, types, and weights.

• Labels, envelopes, and card stock always print at reduced speed

• Vinyl labels are supported for occasional use only and must be tested for acceptability. Some vinyl labels

may feed more reliably from the multipurpose feeder

Supported Paper Weights

STANDARD 250–

SHEET TRAY

OPTIONAL 550–

SHEET TRAY

MULTIPURPOSE

FEEDER

MANUAL FEEDER

2-SIDED

PRINTING

60–216 g/m

grain

long (16 lb bond–80

lb cover)

60–176 g/m

grain

long (16 lb bond–65

lb cover)

60–176 g/m

grain

long (16 lb bond–65

lb cover)

60–216 g/m

grain

long (16 lb bond–80

lb cover)

60–105 g/m

grain

long (16–28 lb

bond)

Note:

• Your printer model may have an optional 550+100-sheet tray, which consists of a 550-sheet tray and an

integrated 100-sheet multipurpose feeder. The 550-sheet tray of the optional 550+100-sheet tray

supports the same paper types as the standard 550-sheet tray. The integrated multipurpose feeder

supports different paper sizes, types, and weights.

• For 60–176 g/m

(16–47 lb bond) paper, grain long fibers are recommended.

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C325 Color Multifunction Printer User Guide

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• Paper less than 75 g/m

(20 lb bond) must be printed with Paper Type set to Light Paper. Failure to do so

may cause excessive curl which can lead to feeding errors, especially in more humid environments.

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46 Xerox

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C325 Color Multifunction Printer User Guide 47

Set up, Install, and Configure

This chapter contains:

Selecting a Location for the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Attaching Cables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Xerox

Easy Assist (XEA) App . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Setting up and Using the Home Screen Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Setting up and Using the Accessibility Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Performing a Task Using the Keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Setting Up the Printer to Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Configuring the Email SMTP Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Loading Paper and Specialty Media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Installing and Updating Software, Drivers, and Firmware . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Installing Optional Trays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Networking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Selecting a Location for the Printer

• Leave enough room to open trays, covers, and doors and to install hardware options.

• Set up the printer near an electrical outlet.

CCAAUUTTIIOONN——PPOOTTEENNTTIIAALL IINNJJUURRYY:: To avoid the risk of fire or electrical shock, connect the power

cord to an appropriately rated and properly grounded electrical outlet that is near the product and

easily accessible.

CCAAUUTTIIOONN——SSHHOOCCKK HHAAZZAARRDD:: To avoid the risk of electrical shock, do not place or use this

product near water or wet locations.

• Ensure that airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical

Committee 156 standard.

• Provide a flat, sturdy, and stable surface.

• Keep the printer:

– Clean, dry, and free of dust

– Away from stray staples and paper clips

– Away from the direct airflow of air conditioners, heaters, or ventilators

– Free from direct sunlight and humidity extremes

• Observe the recommended temperature and avoid fluctuations

Operating temperature: 10–32.2° C (50–90° F)

Storage temperature: 15.6–32.2° C (60–90° F)

• Allow the following recommended amount of space around the printer for proper ventilation:

11 Top 305 mm (12 in.)

22 Rear 102 mm (4 in.)

33 Right side 305 mm (12 in.)

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C325 Color Multifunction Printer User Guide

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44 Front 508 mm (20 in.)

55 Left side 76 mm (3 in.)

Note: Additional space is needed for right side 305 mm (12 in.) and front side 508 mm (20 in.) of the

printer for clearing jams and for toner and imaging unit replacements.

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C325 Color Multifunction Printer User Guide 49

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Attaching Cables

CCAAUUTTIIOONN——SSHHOOCCKK HHAAZZAARRDD:: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning

storm.

CCAAUUTTIIOONN——PPOOTTEENNTTIIAALL IINNJJUURRYY:: To avoid the risk of fire or electrical shock, connect the power cord

to an appropriately rated and properly grounded electrical outlet that is near the product and easily

accessible.

CCAAUUTTIIOONN——PPOOTTEENNTTIIAALL IINNJJUURRYY:: To avoid the risk of fire or electrical shock, use only the power cord

provided with this product or the manufacturer's authorized replacement.

WWaarrnniinngg——PPootteennttiiaall DDaammaaggee:: To avoid loss of data or printer malfunction, do not touch the USB

cable, any wireless network adapter, or the printer in the areas shown while actively printing.

PRINTER PORT FUNCTION

11 Ethernet port Connect the printer to a network.

22 USB port Attach a keyboard or any compatible option.

33 USB printer port Connect the printer to a computer.

44 Power cord socket Connect the printer to an electrical outlet.

55 LINE port Connect the printer to an active telephone

line through a standard wall jack (RJ-11), DSL

filter, or VoIP adapter, or any other adapter

that allows you to access the telephone line to

send and receive faxes.

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C325 Color Multifunction Printer User Guide

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Xerox

Easy Assist (XEA) App

Xerox Easy Assist app allows you to access and configure the printer from your smartphone. To access the printer

from your smartphone, download and install the Xerox Easy Assist app on your mobile device. By installing the

Xerox Easy Assist app on your smartphone, you can set up your new printer easily, manage its configuration, view

alerts indicating supply requirements and order them, and get live troubleshooting support for your printer.

To install the Xerox Easy Assist app on your smartphone, you need to scan a QR Code or search the app in the Apple

App Store or Google Play Store. There are two types of XEA QR Codes:

• QQRR CCooddee ttoo aaccqquuiirree tthhee XXEEAA aapppp: This QR Code is for the initial installation of the app. To install the Xerox

Easy Assist app for the first time, you are required to scan this QR Code using your smartphone camera. You can

find this QR Code on the packaging box or the Installation Guide that comes with the printer.

• QQRR CCooddee ttoo ccoonnnneecctt tthhee mmoobbiillee ddeevviiccee ttoo tthhee pprriinntteerr: This QR Code is to set up a wireless network

connection between the smartphone and the printer. For example, connection to Wi-Fi Direct. For the printers

with touchscreen User Interface, you can find this QR Code at the control panel of the printer within the device

Install Wizard. The QR Code provides all key information to connect your smartphone and the printer without

manually entering any technical information. To connect to the printer, scan this QR Code within the Xerox Easy

Assist app. For more information, refer to After Initial Installation: Connecting to the Xerox Easy Assist App for

Existing Printers.

If the printer has Internet connection, then you can connect to the XEA app in your smartphone by typing the IP

address of the printer.

Primary features of Xerox Easy Assist app are:

SSeett UUpp aa NNeeww PPrriinntteerr

If you have the QR Code or IP Address available, you can set up a new Xerox printer with the help of Xerox Easy

Assist app. On My Printers screen in the app, touch the + icon, then touch Unbox a New Printer. Follow the

instructions from the app.

For more information, refer to Adding Multiple Printers to the Xerox Easy Assist App.

AAlleerrttss

The Xerox Easy Assist app can notify you of any errors or problems in the printer. To view the error statement,

touch the Bell icon.

PPrriinntteerr SSttaattuuss

The status displays the printer information, such as readiness of the printer, toner level, and paper tray status for

each tray. To view additional information regarding Printer Status, touch the (i) icon. When you have a

registered supplier, to reorder a new toner, select the Toner icon, then touch Reorder.

OOrrddeerr SSuupppplliieess

You can order parts and supplies through the Xerox Easy Assist app. If the toner level appears to be low, to order

a new toner, select Order Supplies. You can add your own supply provider and order supplies from them. When

you touch Order Supplies, if a custom supplier is not added in the app, then a prompt appears for you to set up

a supplier. From the prompt, touch Add Supplier, then follow the instructions. The instructions takes you to

Device Settings > Supplier Profile. In the Supplier Profile page, fill up the details of your supplier, such as

Name, Contact Information, Phone Number, and Website URL. After you complete setting up your custom

supply provider, touch Buy. It takes you to the web page of your supply provider.

Xerox Retail Store is your default option to order supplies directly from Xerox. Also, in the Order Supplies page,

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C325 Color Multifunction Printer User Guide 51

Set up, Install, and Configure

you can view the Supplies Plan and Supplies Log of your printer.

PPrriinntt

You can perform a print job through the Xerox Easy Assist app. In the app, select your printer, then touch Print.

Select the document that you need to print from your mobile device, confirm the print settings, then touch

Print.

DDeevviiccee SSeettttiinnggss

You can view and edit your printer settings from the Device Settings tab. If you have not set up a password

during the initial setup, to view or edit existing printer settings, you need to set up the password. The Device

Settings tab includes the following:

• About

• Language

• Wi-Fi Setup

• Measurements

• Date & Time

• Sound

• Power Saver

• Supplier Profile

• Fax (if applicable)

• Admin Password

SSuuppppoorrtt CCeenntteerr

You can request support and find solutions for printer-related problems through the Xerox Easy Assist app.

Support Center includes the following services:

• Self Serve: To access this feature in the app, select your printer, then touch Support Center > Self Serve.

Self Serve option takes you to a new page for CareAR Instruct. You can download, learn, and search about

the printer through CareAR Instruct app.

• Chat: To access this feature in the app, select your printer, then touch Support Center > Chat. It connects

you to a Live Chatbot for Xerox’s Support Agent.

• Printer’s Website: To access this feature in the app, select your printer, then touch Support Center >

Printer’s Website. You are taken to a new page of Additional Printer Settings. You can view the complete

printer configuration and access the website of the printer. The Additional Printer Settings page also has an

option to Share Link. To have the Printer IP Address and other details sent to your registered Email, touch

Share Link.

• Set Up My Computer: To access this feature in the app, select your printer, then touch Support Center >

Set Up My Computer. You can download Print and Scan Drivers for your printer through Xerox Easy Assist

app. In the Email field, type your registered email address, then touch the + icon to add your email. To

download and install the Print and Scan Drivers, the app sends a Quick Link to your email address.

• Print Test Page: To access this feature in the app, select your printer, then touch Support Center > Print

Test Page. You can print a test page that has useful information about your printer, and confirm that all

settings are correct.

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C325 Color Multifunction Printer User Guide

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• Sustainability: To access this feature in the app, select your printer, then touch Support Center >

Sustainability. You are taken to a new page for Xerox Sustainability Efforts. You can view the Waste

management information, Health & Safety data and Other Initiatives. You can access Xerox Sustainability

(Environmental Health & Sustainability - Xerox) web page in default browser on the mobile device.

RReemmoovvee aa PPrriinntteerr

You can remove a printer from the Xerox Easy Assist app. On your app, select a printer, then touch Remove

From My Printers.

PRIOR TO INSTALLING THE PRINTER: INITIAL SET UP WITH THE XEROX

EASY ASSIST APP

To complete the initial setup and install the Xerox Easy Assist app for the first time, do the following:

1. For initial setup when the printer is powered on for the first time, the initial setup screens appears. On the

printer control panel, do the following:

a. Select your Language, then touch Next.

The Xerox Easy Assist Mobile App screen appears.

b. To use your mobile device to set up and manage your printer, touch Yes.

Get the App screen appears to confirm the type of your mobile device. Choose any one option:

• iOS: To install the Xerox Easy Assist app on your iPhone, select this option.

• Android: To install the Xerox Easy Assist app on your Android mobile device, select this option.

• I have the App: If you have installed Xerox Easy Assist app on your mobile device already, select this

option.

2. If you have selected iOS or Android option, a screen appears to help you download the app. On the control

panel, touch Show QR Code option.

A screen appears with the QR Code. To install the app, scan the QR Code using your smartphone camera.

3. Download and install the Xerox Easy Assist app on your smartphone:

• For Android phones: Go to Google Play Store, then search for Xerox Easy Assist app.

• For iOS or iPhones: Go to Apple App Store, then search for Xerox Easy Assist app.

4. When you install the app for the first time on your smartphone, for End-User License Agreement (EULA), touch

I Agree.

Note: The Xerox Easy Assist App has instructions that help you to unpack the printer from its packaging box.

To watch a helpful video on how to unpack your printer, scan the QR Code on the packaging box or the

Installation Guide that came with your printer, using your smartphone camera. Accept the End-User License

Agreement (EULA), then follow the instructions that appear on the app.

5. To set up a new printer from your smartphone XEA app, on the Add Printer screen, select Unbox a New

Printer. Follow the instructions that appear on the app.

Select Printer Model page appears.

6. Select your printer model from the list of valid printers.

A Welcome screen appears for Xerox Easy Assist.

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C325 Color Multifunction Printer User Guide 53

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7. Choose from the following options:

• Help Me Unpack My Printer: Select this option to view instructions that help you to unpack the printer

from its packaging box.

• I’ve Unpacked My Printer: Select this option to connect the XEA app to the printer.

8. In the app, touch I’ve Unpacked My Printer.

9. To connect with the printer, the following options appear in the app:

• Manual Connection:

• Scan QR Code: This option enables you to connect to the printer by scanning the QR Code. In the app,

touch Scan QR Code, then follow the instructions that appear on the app. On the printer control panel,

to connect to the app, touch Show QR Code option. The second or Connect-QR Code appears. Scan the

QR Code through the Xerox Easy Assist app. Follow the instructions that appear on the app.

When the connection is configured, your smartphone and the printer share the same Wireless network,

temporarily.

• Enter IP Address: This option enables you to connect to the printer by typing the IP Address of the

printer. Connect the printer to a network or Internet through an Ethernet cable. Follow the instructions

that appear on the app to find the IP Address of the printer. When you have located the IP Address,

touch Enter IP Address. Type the IP Address in the Add Printer field of the XEA app, then touch OK.

• Quick Connection – Search for Devices: When the printer is connected to Internet through Quick

Connection, XEA app searches for nearby printers.

10. With the support of Xerox Easy Assist app, complete the general settings and register the printer on the

network.

General settings include Admin Password, Connectivity, Measurements, Date and Time, Sound, Power Saver

settings, and more.

Note: Ensure that your smartphone is connected to the same Wireless or wired network as the printer and

they can communicate after the setup is complete.

11. To complete the initial setup in the app, type the necessary information for your printer, then touch Complete

Setup.

The Welcome screen appears.

When the initial setup is complete, with the Xerox Easy Assist app, you can perform the following:

• Setting up a new printer

• Checking the printer status

• Ordering supplies

• Downloading Print and Scan Drivers

• Printing

• Getting troubleshooting support

• Accessing the website of the printer

• Accessing Environment, Health, and Safety information

• Removing a printer from the XEA app My Printers list

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C325 Color Multifunction Printer User Guide

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For Xerox Easy Assist app features, refer to Xerox

Easy Assist (XEA) App.

AFTER INITIAL INSTALLATION: CONNECTING TO THE XEROX EASY ASSIST APP FOR EXISTING

PRINTERS

To install and use the Xerox Easy Assist (XEA) app for a printer that is already installed and connected to your

network, you can find the QR Code on the control panel.

CCoonnnneeccttiinngg tthhrroouugghh QQRR CCooddee::

1. Download the Xerox Easy Assist (XEA) app from Apple App Store or Google Play Store.

2. At the Add Printer page, touch Connect to Existing Printer.

3. Select your printer model from the list of valid printers.

4. The app searches for printers on your network. You can skip this process. To connect through QR Code, touch

Skip, then touch Add a Printer.

5. From Connect to Existing Printer screen, touch Scan QR Code. Choose from the following options:

• Help Me Find the QR Code: Select this option and follow the instructions to find the QR Code in the printer

control panel.

• I’m Ready to Scan: Select this option when you have found the QR Code in the printer control panel and

ready to scan it through the app.

6. On the printer control panel, touch the status bar on top of the Home screen to access the Notification Center.

7. From the Notification Center, touch the QR Code icon for Connected to Network. A new window opens for

Connect to Xerox Easy Assist Mobile App that displays the Connect QR Code.

8. Scan the QR Code using the XEA app. This adds your printer to My Printers list in the XEA app.

CCoonnnneeccttiinngg tthhrroouugghh IIPP AAddddrreessss::

1. Download the Xerox Easy Assist (XEA) app from Apple App Store or Google Play Store.

2. At the Add Printer page, touch Connect to Existing Printer.

3. Select your printer model from the list of valid printers.

4. The app searches for printers on your network. You can skip this process. To connect through IP Address, touch

Skip, then touch Add a Printer.

5. From Connect to Existing Printer screen, touch Enter IP Address. Choose from the following options:

• Help Me Find the IP Address: Select this option and follow the instructions to find the IP Address of the

printer in the control panel.

• Enter IP Address: Select this option when you have found the IP Address of the printer and ready to type it

in the app.

6. On the printer control panel, refer to the IP Address in the status bar on top of the Home screen of the printer.

7. Type the IP Address in the Add Printer screen of the XEA app, then touch OK. This adds your printer to My

Printers list in the XEA app.

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ADDING MULTIPLE PRINTERS TO THE XEROX EASY ASSIST APP

If your printer is already set up on your network and the initial setup is complete, through the XEA app, you can

include additional printers directly to the list of My Printers. You can see the printer status, get print drivers, and get

Chatbot support. To add printers that are on the network, open the XEA app Home page in your smartphone. On

the My Printers screen, touch the + icon or Add from the top of the screen. Refer to the following options:

• SSeettttiinngg UUpp aa NNeeww PPrriinntteerr: To set up a new printer from your smartphone XEA app, on the Add Printer screen,

select Unbox a New Printer. Follow the instructions that appear on the printer control panel and on your

mobile device.

• AAddddiinngg aann EExxiissttiinngg PPrriinntteerr: To add an existing printer that is already connected to the network, on the Add

Printer screen, select Connect to Existing Printer. Follow the instructions that appear on the printer control

panel and on your mobile device.

You can add a printer by following any one of these methods:

• QR Code: To scan the printer QR Code with the XEA app scanner, touch QR Code. To find the QR Code of the

printer, refer to After Initial Installation: Connecting to the Xerox Easy Assist App for Existing Printers.

• IP Address: To connect to the printer by typing the IP Address manually, touch IP Address. Type the IP Address

of the printer, then touch OK. For more information, refer to After Initial Installation: Connecting to the Xerox

Easy Assist App for Existing Printers.

• FFiinnddiinngg tthhee NNeeaarrbbyy NNeettwwoorrkk PPrriinntteerrss: When your smartphone is connected to the same wireless or wired

network as the printer, for Quick Connection, the app searches for nearby printers on your network.

– If the app finds the printer, you can select and add the printer directly.

– If the app is unable to find the printer you are looking for, then you can add the printer by typing its IP

address.

Note: If the printer and mobile device cannot communicate, ensure that they are on the same network.

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C325 Color Multifunction Printer User Guide

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Setting up and Using the Home Screen Applications

USING THE HOME SCREEN

Note: Your home screen may vary depending on your home screen customization settings, administrative

setup, and active embedded solutions.

ICON FUNCTION

1 Wireless Connection Status This button provides the status of

the network connectivity.

2 User Profile Touching the User Profile button on

the control panel touch screen

allows you to log in and identify

yourself to the printer. To access

printer features, log in with your

user credentials. If you do not know

your user name or password,

contact your system administrator.

3 Power Button Turn on or turn off the printer.

Note: To turn off the printer,

press and hold the power

button for 5 seconds.

Set the printer to Sleep mode.

Wake the printer from Sleep or

Hibernate mode.

4 Status Indicator This light pulses blue or amber to

indicate the printer status.

Blue:

• Pulses blue once for access-card

authentication when there is a

delay in response from a remote

server.

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ICON FUNCTION

Note: Some card

readers are not

compatible with this

feature.

• Pulses blue twice slowly to

indicate that a job has

completed.

• Pulses blue rapidly while the

printer is powering on, or to

signal detection of an Identify

Printer function from AirPrint,

when applicable.

Amber:

Pulses amber to indicate an error

condition or warning that requires

your attention or the attention of

your system administrator. For

example, this color can indicate an

out-of-toner condition, a paper jam,

or that the printer is out of paper

for the current job.

5 Touch Screen Display The screen displays information

and provides access to the printer

functions and apps, such as Status/

Supplies, Job Queue, Settings, and

USB Drive.

6 On-screen keypad Enter numbers or symbols in an

input field.

7 Stop or Cancel button Stop the current printer task.

CUSTOMIZING THE HOME SCREEN

1. Open a web browser, then type the printer IP address in the address field.

• View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2. Click Settings > Device > Visible Home Screen Icons.

3. Do one or more of the following:

• To add an icon to the home screen, select the check box, then click Save.

• To remove an icon to the home screen, clear the check box, then click Save.

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SETTING UP SCAN CENTER

1. From the home screen, touch Scan Center.

2. Select and create a destination, then configure the settings.

Note:

• When creating a network destination, ensure to validate and adjust the settings until no errors occur.

• Only destinations created from the Embedded Web Server are saved. For more information, see the

documentation that came with the solution.

3. Apply the changes.

CREATING A SHORTCUT

1. From the home screen, touch Shortcut Center.

Note: The icon and name may have been changed. For more information, contact your administrator.

2. Select a printer function, then touch Create Shortcut.

Note: The Secure Email function is not supported.

3. Configure the settings, then touch Save.

4. Type a unique shortcut name.

Note: To avoid clipped names on the home screen, type only up to 25 characters.

5. Touch OK.

The application automatically generates a unique shortcut number.

Note: To launch the shortcut, touch keypad icon, and touch #, then enter the shortcut number.

SETTING UP CARD COPY

1. Open a web browser, and type the printer IP address in the address field.

Note:

• View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2. Click Apps > Card Copy > Configure.

Note:

• Ensure that Display Icon is enabled.

• Ensure that Email Settings and Network Share Settings are configured.

• When scanning a card, ensure that the scan resolution does not exceed 200 dpi for color and 400 dpi for

black and white.

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• When scanning multiple cards, ensure that the scan resolution does not exceed 150 dpi for color and

300 dpi for black and white.

3. Apply the changes.

Note: You require a printer hard disk or an intelligent storage drive to scan multiple cards.

USING DISPLAY CUSTOMIZATION

Before using the application, ensure to enable and configure the screen saver, slide show, and wallpaper settings.

From the Embedded Web Server, click Apps > Display Customization > Configure.

Managing Screen Saver and Slide Show Images

1. From the Embedded Web Server, click Apps > Display Customization > Configure.

2. In the Screen Saver and Slide show Images section, add, edit, or delete an image.

• You can add up to 10 images.

• When enabled, the status icons appear on the screen saver only when there are errors, warnings, or

cloud-based notifications.

3. Apply the changes.

Changing the Wallpaper Image

1. From the home screen, touch Change Wallpaper.

2. Select an image to use.

3. Apply the changes.

Running a Slide Show from a Flash Drive

1. Insert a flash drive into the front USB port.

2. From the home screen, touch Slide show.

Note: You can remove the flash drive after the slide show starts, but the images are not stored in the printer.

If the slide show stops, then insert the flash drive again to view the images.

MANAGING BOOKMARKS

Creating Bookmarks

Use bookmarks to print frequently accessed documents that are stored in servers or on the web.

1. Open a web browser, then type the printer IP address in the address field.

• View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

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2. Click Bookmarks > Add Bookmark, then type a bookmark name.

3. Select an Address protocol type, then do one of the following:

• For HTTP and HTTPS, type the URL that you want to bookmark.

• For HTTPS, ensure to use the host name instead of the IP address. For example, type myWebsite.com/

sample.pdf instead of typing 123.123.123.123/sample.pdf. Ensure that the host name also matches the

Common Name (CN) value in the server certificate. For more information on obtaining the CN value in the

server certificate, see the help information for your web browser.

• For FTP, type the FTP address. For example, myServer/myDirectory. Enter the FTP port. Port 21 is the default

port for sending commands.

• For SMB, type the network folder address. For example, myServer/myShare/myFile.pdf. Type the network

domain name.

• If necessary, select the Authentication type for FTP and SMB.

To limit access to the bookmark, enter a PIN.

Note: The application supports the following file types: PDF, JPEG, TIFF, and HTML-based web pages. Other

file types such as DOCX and XLXS are supported in some printer models.

4. Click Save.

Creating Folders

1. Open a web browser, then type the printer IP address in the address field.

• View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2. Click Bookmarks > Add Folder, then type a folder name.

Note: To limit access to the folder, enter a PIN.

3. Click Save.

Note: You can create folders or bookmarks inside a folder. To create a bookmark, refer to Creating

Bookmarks.

MANAGING CONTACTS

1. From the home screen, touch Address Book.

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2. Do one or more of the following:

• To add a contact, touch Menu on top of the screen, then touch Create Contact. If necessary, specify a

• To delete a contact, touch Menu on top of the screen, touch Delete Contacts, then select the contact.

• To edit contact information, touch the contact name.

• To create a group, touch Menu on top of the screen, then touch Create Group. If necessary, specify a login

method to allow application access.

• To delete a group, touch Menu on top of the screen, touch Delete Groups, then select the group.

• To edit a contact group, touch GROUPS, then select a group name. To select the action you want to make,

touch Menu again.

3. Apply the changes.

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Setting up and Using the Accessibility Features

Note: Keyboard is the preferred method for using accessibility features.

Note: For the instructions on how to navigate the screen using the keyboard, refer to www.xerox.com to view

the Accessibility Guide of your printer.

Note: The adjustment of speech rate, headphone volume, and speaker volume is most effective when done

using the keyboard.

ACTIVATING VOICE GUIDANCE

From the Keyboard

1. Press and hold the 5 key until you hear a voice message.

Note: For printer models without built-in speakers, use headphones to hear the message.

2. Press Tab to navigate the focus cursor to the OK button, then press Enter.

• Voice Guidance has limited language support.

The supported languages are English, French, Italian, German, or Spanish.

• Keyboard is the preferred method for using accessibility features.

DEACTIVATING VOICE GUIDANCE

To deactivate Voice Guidance by doing either of the following:

• From keyboard, press and hold the 5 key until a voice message is heard.

• Press the power button to put the printer in Sleep or Hibernate mode.

ENABLING MAGNIFICATION MODE

1. From keyboard, press and hold the 5 key until a voice message is heard.

2. Navigate using Tab key to toggle Magnification mode on or off.

For more information on navigating a magnified screen, refer to Navigating the Screen Using Gestures for Zoom

and Pan.

NAVIGATING THE SCREEN USING GESTURES FOR ZOOM AND PAN

Note: Gestures are applicable only when Voice Guidance is activated.

Note: Enable Magnification to use the zoom and pan gestures.

Note: Use a physical keyboard to type characters and adjust certain settings.

Note: If the gesture does not work, then apply more pressure.

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GESTURE FUNCTION

Triple-tap using one finger Zoom in or zoom out text and images.

Pan Access parts of the zoomed image that are beyond the limit

of the screen.

Note: Use two fingers to drag a zoomed image.

USING THE ON-SCREEN KEYBOARD

When the on-screen keyboard appears, do one or more of the following:

• Touch a key to announce and type the character in the field.

• Drag a finger across different characters to announce and type the character in the field.

• Touch a text box using two fingers to announce the characters in the field.

• Touch Backspace to delete characters.

ADJUSTING THE VOICE GUIDANCE SPEECH RATE

1. From the home screen, touch Settings > Device > Accessibility > Speech Rate.

2. Select the speech rate.

ADJUSTING THE DEFAULT HEADPHONE VOLUME

1. From the home screen, touch Settings > Device > Accessibility.

2. Adjust the headphone volume.

Note: The volume resets to the default value after the user exits Accessibility mode or when the printer

wakes from Sleep or Hibernate mode.

ADJUSTING THE DEFAULT INTERNAL SPEAKER VOLUME

1. From the home screen, touch the Keypad icon.

2. Adjust the volume.

Note:

• If Quiet Mode is enabled, then audible alerts are turned off. This setting also slows the printer

performance.

• The volume resets to the default value after the user exits Accessibility mode or when the printer wakes

from Sleep or Hibernate mode.

ENABLING SPOKEN PASSWORDS OR PERSONAL IDENTIFICATION NUMBERS

1. From the home screen, touch Settings > Device > Accessibility > Speak Passwords/PINs.

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2. Enable the setting.

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Performing a Task Using the Keyboard

The following tasks are examples of tasks initiated from the home screen.

MAKING COPIES

1. Load an original document into the ADF tray or on the scanner glass.

Note: When you load a document into the ADF tray, adjust the paper guides.

2. From the keyboard, press Tab to navigate the focus cursor to the Copy icon, then press Enter.

3. Enter the number of copies.

4. Press Tab to navigate the focus cursor to the Copy button, then press Enter.

SENDING FAXES

1. Load an original document into the ADF tray or on the scanner glass.

Note: When you load a document into the ADF tray, adjust the paper guides.

2. From the keyboard, press Tab to navigate the focus cursor to the Fax icon, then press Enter twice.

3. Enter the recipient fax number.

4. Press Tab to navigate the focus cursor to the Fax button, then press Enter.

SENDING EMAILS

1. Load an original document into the ADF tray or on the scanner glass.

Note: When you load a document into the ADF tray, adjust the paper guides.

2. From the keyboard, press Tab to navigate the focus cursor to the Email icon, then press Enter twice.

3. Type the recipient email address.

4. Press Tab to navigate the focus cursor to the Send button, then press Enter.

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Setting Up the Printer to Fax

• The following connection methods are applicable only in some countries or regions.

• During the initial printer setup, clear the fax function check box and any other function you plan to set up later,

then select Continue.

• If the fax function is enabled and not fully set up, then the indicator light might blink red.

WWaarrnniinngg:: Do not touch cables or the printer in the area shown while actively sending or receiving a fax.

SETTING UP THE FAX FUNCTION

1. From the control panel, navigate to:

Settings > Device > Preferences > Run Initial Setup

2. Turn off the printer, wait for about 10 seconds, then turn on the printer.

3. From the Before You Begin screen, select Change the Settings and Continue with the Wizard.

4. From the Fax/Email Server Setup screen, enter the needed information.

5. Finish the setup.

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Using the Fax Setup Wizard in the Printer

• This wizard appears only when analog fax is not yet set up.

• This wizard only sets up the analog fax. To setup other fax modes, go to Settings > Fax > Fax Setup.

• Before using the wizard, ensure that the printer firmware is updated. For more information, refer to Updating

Firmware.

1. From the home screen, touch Settings > Fax > Fax Setup > General Fax Settings.

2. Type the fax name, then touch OK.

3. Enter the fax number then touch OK.

Using the Settings Menu in the Printer

1. From the home screen, touch Settings > Fax > Fax Setup > General Fax Settings.

2. Configure the settings.

Using the Embedded Web Server

1. Open a Web browser, then type the printer IP address in the address field.

To view the IP address of the printer, refer to Finding the IP Address of the Printer.

2. Click Settings > Fax > Fax Setup > General Fax Settings.

3. Configure the settings.

4. Apply the changes.

SETTING UP FAX USING A STANDARD TELEPHONE LINE

CCAAUUTTIIOONN——SSHHOOCCKK HHAAZZAARRDD:: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning

storm.

CCAAUUTTIIOONN——SSHHOOCCKK HHAAZZAARRDD:: To avoid the risk of electrical shock, do not use the fax feature during a

lightning storm.

CCAAUUTTIIOONN——PPOOTTEENNTTIIAALL IINNJJUURRYY:: To reduce the risk of fire, use only a 26 AWG or larger

telecommunications (RJ-11) cord when connecting this product to the public switched telephone network.

For users in Australia, the cord must be approved by the Australian Communications and Media Authority.

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Setup 1: Printer is connected to a dedicated fax line

1. Connect one end of the telephone cable to the line port of the printer.

2. Connect the other end of the cable to an active analog wall jack.

• You can set the printer to receive faxes automatically (Auto Answer On) or manually (Auto Answer Off).

• If you want to receive faxes automatically, then set the printer to pick up on a specified number of rings.

Setup 2: Printer is sharing the line with an answering machine

Note: If you subscribe to a distinctive ring service, then ensure that you set the correct ring pattern for the

printer. Otherwise, the printer does not receive faxes even if you have set it to receive faxes automatically.

VVaarriioouuss ccoonnffiigguurraattiioonnss ttoo ccoonnnneecctt ttoo ddiiffffeerreenntt wwaallll jjaacckkss

1. Connect one end of the telephone cable to the line port of the printer.

2. Connect the other end of the cable to an active analog wall jack.

• If you have only one telephone number on your line, then set the printer to receive faxes automatically.

• Set the printer to pick up calls two rings after the answering machine. For example, if the answering machine

picks up calls after four rings, then set the printer Rings to Answer setting to six.

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SETTING UP FAX IN COUNTRIES OR REGIONS WITH DIFFERENT TELEPHONE WALL JACKS AND

PLUGS

CCAAUUTTIIOONN——SSHHOOCCKK HHAAZZAARRDD:: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning

storm.

CCAAUUTTIIOONN——SSHHOOCCKK HHAAZZAARRDD:: To avoid the risk of electrical shock, do not use the fax feature during a

lightning storm.

WWaarrnniinngg:: To reduce the risk of fire, use only a 26 AWG or larger telecommunications (RJ-11) cord when

connecting this product to the public switched telephone network. For users in Australia, the cord must be

approved by the Australian Communications and Media Authority.

The standard wall jack adopted by most countries or regions is RJ11. If the wall jack or equipment in your facility is

not compatible with this type of connection, then use a telephone adapter. An adapter for your country or region

may not come with your printer, and you may need to purchase it separately.

There may be an adapter plug installed in the telephone port of the printer. Do not remove the adapter plug from

the telephone port of the printer if you are connecting to a serial or cascaded telephone system.

Connecting the printer to a non-RJ11 wall jack

1. Connect one end of the telephone cable to the line port of the printer.

2. Connect the other end of the cable to the RJ11 adapter, then connect the adapter to the wall jack.

3. If you want to connect another device with a non-RJ11 connector to the same wall jack, then connect it

directly to the telephone adapter.

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Connecting the printer to a wall jack in Germany

The German wall jack has two kinds of ports. The N ports are for fax machines, modems, and answering machines.

The F port is for telephones. Connect the printer to any of the N ports.

1. Connect one end of the telephone cable to the line port of the printer.

2. Connect the other end of the cable to the RJ11 adapter, then connect the adapter to an N port.

3. If you want to connect a telephone and answering machine to the same wall jack, then connect the devices as

shown.

CONNECTING TO A DISTINCTIVE RING SERVICE

A distinctive ring service lets you have multiple telephone numbers on one telephone line. Each telephone number is

assigned a different ring pattern.

1. From the control panel, navigate to:

Settings > Fax > Fax Setup > Fax Receive Settings > Admin Controls > Answer On.

2. Select a ring pattern.

3. Apply the changes.

SETTING THE FAX DATE AND TIME

1. From the control panel, navigate to:

Settings > Device > Preferences > Date and Time > Configure.

2. Configure the settings.

CONFIGURING DAYLIGHT SAVING TIME

1. From the control panel, navigate to:

Settings > Device > Preferences > Date and Time > Configure.

For non-touch-screen printer models, to navigate through the settings, press OK.

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2. From the Time Zone menu, select the required time zone.

3. Configure the settings.

CONFIGURING THE FAX SPEAKER SETTINGS

1. From the home screen, touch Settings > Fax > Fax Setup > Speaker Settings.

2. Do the following:

• Set the Speaker Mode to Always On.

• Set the Speaker Volume to High.

• Activate the Ringer Volume.

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Configuring the Email SMTP Settings

Configure the Simple Mail Transfer Protocol (SMTP) settings to send a scanned document through email. The

settings vary with each email service provider.

Before you begin, ensure that the printer is connected to a network and that the network is connected to the

Internet.

USING THE EMAIL SETUP WIZARD IN THE PRINTER

Before using the wizard, ensure that the printer firmware is updated. For more information, refer to Updating

Firmware.

1. From the home screen, touch Email.

2. Touch and type your email address.

3. Type the password.

• Depending on your email service provider, type your account password, app password, or authentication

password. For more information on the password, refer to the list of Email Service Providers, then look for

Device Password.

• If your provider is not listed, contact your provider and ask for the Primary SMTP Gateway, Primary SMTP

Gateway Port, Use SSL/TLS, and SMTP Server Authentication settings.

4. Touch OK.

USING THE SETTINGS MENU IN THE PRINTER

1. From the home screen, touch Settings > Email > Email Setup.

2. Configure the settings.

• For more information on the password, refer to the list of Email Service Providers.

• For email service providers that are not on the list, contact your provider and ask for the settings.

USING THE EMBEDDED WEB SERVER

1. Open a web browser, then type the printer IP address in the address field.

• View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2. Click Settings > Email > Email Setup.

3. Configure the settings.

• For more information on the password, refer to the list of Email Service Providers.

• For email service providers that are not on the list, contact your provider and ask for the settings.

4. Click Save.

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EMAIL SERVICE PROVIDERS

To determine the SMTP settings of your email service provider, use the following tables.

Note: For each Email Service Provider, the port number can be different according to the Primary SMTP

Gateway.

Gmail

™

Note: Ensure that two-step verification is enabled on your Google account.

To enable two-step verification, go to the Google Account Security page, log in to your account, then from the

Signing in to Google section, click 2-Step Verification.

SETTING VALUE

Primary SMTP Gateway smtp.gmail.com

Primary SMTP Gateway Port 587

Note: The port number can be different according to the

Primary SMTP Gateway. For example, it can be 25, 465 or

587.

Use SSL/TLS Required

Require Trusted Certificate Disabled

Reply Address Your email address

SMTP Server Authentication Login/Plain

Device-Initiated Email Use Device SMTP Credentials

Device UserID Your email address

Device Password App password

Note: To create an app password, go to the Google Account

Security page, log in to your account, and from the Signing in

to Google section, click App passwords.

Yahoo!

Mail

SETTING VALUE

Primary SMTP Gateway smtp.mail.yahoo.com

Primary SMTP Gateway Port 587

Use SSL/TLS Required

Require Trusted Certificate Disabled

Reply Address Your email address

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Set up, Install, and Configure

SETTING VALUE

SMTP Server Authentication Login/Plain

Device-Initiated Email Use Device SMTP Credentials

Device UserID Your email address

Device Password App password

Note: To create an app password, go to the Yahoo Account

Security page, log in to your account, then click Generate

app password

Outlook Live

These settings apply to outlook.com and hotmail.com email domains.

SETTING VALUE

Primary SMTP Gateway smtp.office365.com

Primary SMTP Gateway Port 587

Use SSL/TLS Required

Require Trusted Certificate Disabled

Reply Address Your email address

SMTP Server Authentication Login/Plain

Device-Initiated Email Use Device SMTP Credentials

Device UserID Your email address

Device Password Account password or app password

• For accounts with two-step verification disabled, use your account

password.

• For accounts with two-step verification enabled, use an app

password. To create an app password, go to the Outlook Live

Account Managment page, then log in to your account.

AOL Mail

SETTING VALUE

Primary SMTP Gateway smtp.aol.com

Primary SMTP Gateway Port 587

Use SSL/TLS Required

Require Trusted Certificate Disabled

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SETTING VALUE

Reply Address Your email address

SMTP Server Authentication Login/Plain

Device-Initiated Email Use Device SMTP Credentials

Device UserID Your email address

Device Password App password

Note: To create an app password, go to the AOL Account

Security page, log in to your account, then click Generate

app password.

iCloud Mail

Note: Ensure that the two-step verification is enabled on your account.

SETTING VALUE

Primary SMTP Gateway smtp.mail.me.com

Primary SMTP Gateway Port 587

Use SSL/TLS Required

Require Trusted Certificate Disabled

Reply Address Your email address

SMTP Server Authentication Login/Plain

Device-Initiated Email Use Device SMTP Credentials

Device UserID Your email address

Device Password App password

Note: To create an app password, go to the iCloud Account

Management page, log in to your account, then from the

Security section, click Generate Password.

Comcast Mail

SETTING VALUE

Primary SMTP Gateway smtp.comcast.net

Primary SMTP Gateway Port 587

Use SSL/TLS Required

Require Trusted Certificate Disabled

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SETTING VALUE

Reply Address Your email address

SMTP Server Authentication Login/Plain

Device-Initiated Email Use Device SMTP Credentials

Device UserID Your email address

Device Password Account password

Mail.com

SETTING VALUE

Primary SMTP Gateway smtp.mail.com

Primary SMTP Gateway Port 587

Use SSL/TLS Required

Require Trusted Certificate Disabled

Reply Address Your email address

SMTP Server Authentication Login/Plain

Device-Initiated Email Use Device SMTP Credentials

Device UserID Your email address

Device Password Account password

Zoho Mail

SETTING VALUE

Primary SMTP Gateway smtp.zoho.com

Primary SMTP Gateway Port 587

Use SSL/TLS Required

Require Trusted Certificate Disabled

Reply Address Your email address

SMTP Server Authentication Login/Plain

Device-Initiated Email Use Device SMTP Credentials

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SETTING VALUE

Device UserID Your email address

Device Password Account password or app password

• For accounts with two-step verification disabled, use your account

password.

• For accounts with two-step verification enabled, use an app

password. To create an app password, go to the Zoho Mail

Account Security page, log in to your account, then from the

Application-Specific Passwords section, click Generate New

Password.

QQ Mail

Note: Ensure that the SMTP service is enabled on your account.

To enable the service, from the QQ Mail home page, click Settings > Account, then from the POP3/IMAP/SMTP/

Exchange/CardDAV/CalDAV Service section, enable either POP3/SMTP service or IMAP/SMTP service.

SETTING VALUE

Primary SMTP Gateway smtp.qq.com

Primary SMTP Gateway Port 587

Use SSL/TLS Required

Require Trusted Certificate Disabled

Reply Address Your email address

SMTP Server Authentication Login/Plain

Device-Initiated Email Use Device SMTP Credentials

Device UserID Your email address

Device Password Authorization code

Note: To generate an authorization code, from the QQ Mail

home page, click Settings > Account, then from the POP3/

IMAP/SMTP/Exchange/CardDAV/CalDAV Service section,

click Generate authorization code.

NetEase Mail (mail.163.com)

Note: Ensure that the SMTP service is enabled on your account.

To enable the service, from the NetEase Mail home page, click Settings > POP3/SMTP/IMAP, then enable either

IMAP/SMTP service or POP3/SMTP service.

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SETTING VALUE

Primary SMTP Gateway smtp.163.com

Primary SMTP Gateway Port 465

Use SSL/TLS Required

Require Trusted Certificate Disabled

Reply Address Your email address

SMTP Server Authentication Login/Plain

Device-Initiated Email Use Device SMTP Credentials

Device UserID Your email address

Device Password Authorization password

Note: The authorization password is provided when IMAP/

SMTP service or POP3/SMTP service is enabled.

NetEase Mail (mail.126.com)

Note: Ensure that the SMTP service is enabled on your account.

To enable the service, from the NetEase Mail home page, click Settings > POP3/SMTP/IMAP, then enable either

IMAP/SMTP service or POP3/SMTP service.

SETTING VALUE

Primary SMTP Gateway smtp.126.com

Primary SMTP Gateway Port 465

Use SSL/TLS Required

Require Trusted Certificate Disabled

Reply Address Your email address

SMTP Server Authentication Login/Plain

Device-Initiated Email Use Device SMTP Credentials

Device UserID Your email address

Device Password Authorization password

Note: The authorization password is provided when IMAP/

SMTP service or POP3/SMTP service is enabled.

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NetEase Mail (mail.yeah.net)

Note: Ensure that the SMTP service is enabled on your account.

To enable the service, from the NetEase Mail home page, click Settings > POP3/SMTP/IMAP, then enable either

IMAP/SMTP service or POP3/SMTP service.

SETTING VALUE

Primary SMTP Gateway smtp.yeah.net

Primary SMTP Gateway Port 465

Use SSL/TLS Required

Require Trusted Certificate Disabled

Reply Address Your email address

SMTP Server Authentication Login/Plain

Device-Initiated Email Use Device SMTP Credentials

Device UserID Your email address

Device Password Authorization password

Note: The authorization password is provided when IMAP/

SMTP service or POP3/SMTP service is enabled.

Sohu Mail

Note: Ensure that the SMTP service is enabled on your account.

To enable the service, from the Sohu Mail home page, click Options > Settings > POP3/SMTP/IMAP, then enable

either IMAP/SMTP service or POP3/SMTP service.

SETTING VALUE

Primary SMTP Gateway smtp.sohu.com

Primary SMTP Gateway Port 465

Use SSL/TLS Required

Require Trusted Certificate Disabled

Reply Address Your email address

SMTP Server Authentication Login/Plain

Device-Initiated Email Use Device SMTP Credentials

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SETTING VALUE

Device UserID Your email address

Device Password Independent password

Note: The independent password is provided when IMAP/SMTP

service or POP3/SMTP service is enabled.

Sina Mail

Note: Ensure that the POP3/SMTP service is enabled on your account.

To enable the service, from the Sina Mail home page, click Settings > More settings > User-end POP/IMAP/

SMTP, then enable POP3/SMTP service.

SETTING VALUE

Primary SMTP Gateway smtp.sina.com

Primary SMTP Gateway Port 587

Use SSL/TLS Required

Require Trusted Certificate Disabled

Reply Address Your email address

SMTP Server Authentication Login/Plain

Device-Initiated Email Use Device SMTP Credentials

Device UserID Your email address

Device Password Authorization code

Note: To create an authorization code, from the email home page,

click Settings > More settings > User-end POP/IMAP/SMTP,

then enable Authorization code status.

• If you encounter errors using the settings provided, then contact your email service provider.

• For email service providers that are not on the list, contact your provider and ask for the settings.

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Loading Paper and Specialty Media

SETTING THE PAPER SIZE AND TYPE

1. From the home screen, touch Settings > Paper > Tray Configuration > Paper Size/Type, then select a paper

source.

2. Set the paper size and type.

CONFIGURING UNIVERSAL PAPER SETTINGS

1. From the home screen, touch Settings > Paper > Media Configuration > Universal Setup.

2. Configure the settings.

LOADING THE TRAY

CCAAUUTTIIOONN——TTIIPPPPIINNGG HHAAZZAARRDD:: To reduce the risk of equipment instability, keep the tray closed until

needed.

1. Remove the tray.

Note: To avoid paper jams, do not remove the tray while the printer is busy.

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2. Adjust the guides to match the size of the paper that you are loading.

Note: Use the indicators on the bottom of the tray to position the guides.

3. Flex, fan, then align the paper edges before loading.

4. Load letterhead with the printable side face up and the top edge entering the printer last.

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5. To avoid paper jams, ensure that the stack height is below the maximum paper fill indicator.

6. Insert the tray.

7. Load envelopes with the flap on a long edge and the flaps faced down and closed. Keep the flaps toward the

right. To avoid the jams, flatten the envelopes.

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8. Load the paper in the tray with the hole punch on the left side of the tray.

9. Load the labels face up in the tray, then adjust the length and width of the paper guides to fit the labels.

Ensure that the stack height is below the maximum paper fill indicator.

10. Close the tray.

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LOADING THE MANUAL FEEDER

1. Adjust the edge guides to match the width of the paper that you are loading.

Ensure that the guides fit snugly against the paper, but not too tight as to cause the paper to buckle.

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2. Load a sheet of paper with the printable side face down.

Ensure that the paper is loaded straight to avoid skewed or crooked print.

• Load letterhead with the printable side face down and the top edge entering the printer first for 1-sided

printing.

• Load letterhead with the printable side face up and the top edge entering the printer last for 2-sided

printing.

• Load envelope with the flap side up and against the right side of the paper guide.

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• Load the paper with the hole punch on the left side of the tray.

Load the paper in the tray with the hole punch on the left side of the tray.

3. Feed the paper until its leading edge gets pulled in.

WWaarrnniinngg:: To avoid paper jams, do not force paper into the manual feeder.

LOADING THE MULTIPURPOSE FEEDER

1. Open the multipurpose feeder.

Note: The multipurpose feeder is available only if the optional 550+100-sheet tray is installed.

2. Adjust the guide to match the size of the paper that you are loading.

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3. Flex, fan, and align the paper edges before loading.

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4. Load the paper.

• Load letterhead with the printable side face down and the top edge entering the printer first for 1-sided

printing.

• Load letterhead with the printable side face up and the top edge entering the printer last for 2-sided

printing.

• Load envelopes with the flap side up and against the right side of the paper guide.

CCAAUUTTIIOONN——TTIIPPPPIINNGG HHAAZZAARRDD:: Do not use envelopes with stamps, clasps, snaps, windows, coated

linings, or self-stick adhesives.

• Load the paper in the tray with the hole punch on the left side of the tray.

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• Load the labels face up in the tray, then adjust the length and width of the paper guides to fit the labels.

5. From the Paper menu in the control panel, set the paper size and paper type to match the paper loaded in the

multipurpose feeder.

LINKING TRAYS

1. From the home screen, touch Settings > Paper > Tray Configuration, then select a paper source.

2. Set the same paper size and paper type for the trays that you are linking.

3. From the home screen, touch Settings > Device > Maintenance > Config Menu > Tray Configuration >

Tray Linking.

4. Touch Automatic.

To unlink trays, ensure that no trays have the same paper size and paper type settings.

WWaarrnniinngg:: The temperature of the fuser varies according to the specified paper type. To avoid printing

issues, match the paper type setting in the printer with the paper loaded in the tray.

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Installing and Updating Software, Drivers, and Firmware

INSTALLING THE PRINTER SOFTWARE

Note: The print driver is included in the software installer package.

Note: For Macintosh computers with mac OS version 10.7 or later, you do not need to install the driver to

print on an AirPrint-certified printer. If you want custom printing features, then download the print driver.

1. Obtain a copy of the software installer package.

• From the software CD that came with your printer.

• Go to www.xerox.com.

2. Run the installer, then follow the instructions on the computer screen.

Note: Firmware downgrades are not permitted.

ADDING PRINTERS TO A COMPUTER

Before you begin, do one of the following:

• Connect the printer and the computer to the same network. For more information on connecting the printer to

a network, refer to Connecting the Printer to a Wi-Fi Network.

• Connect the computer to the printer. For more information, refer to Connecting a Computer to the Printer.

• Connect the printer to the computer using a USB cable. For more information, refer to Attaching Cables.

Note: The USB cable is sold separately.

For Windows users

1. From a computer, install the print driver.

For more information, refer to Installing the Printer Software.

2. Open the printers folder, then click Add a printer or scanner.

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3. Depending on your printer connection, do one of the following:

• Select a printer from the list, then click Add device.

• Click Show Wi-Fi Direct printers, select a printer, then click Add device.

• Click The printer that I want isn’t listed, then from the Add Printer window, do the following:

• Select Add a printer using a TCP/IP address or hostname, then click Next.

• In the “Hostname or IP address” field, type the printer IP address, then click Next.

• View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

• Select a print driver, then click Next.

• Select Use the print driver that is currently installed (recommended), then click Next.

• Type a printer name, then click Next.

• Select a printer sharing option, then click Next.

• Click Finish.

For Macintosh Users

1. From a computer, open Printers & Scanners.

2. Click +, then select a printer.

3. From the Use menu, select a print driver.

To use the Macintosh print driver, select either AirPrint or Secure AirPrint.

If you want custom printing features, then select the print driver. To install the driver, refer to Installing the

Printer Software.

4. Add the printer.

UPDATING FIRMWARE

To enhance printer performance and fix issues, update the printer firmware regularly.

For more information on updating the firmware, contact your customer service representative.

1. Open a web browser, then type the printer IP address in the address field.

• View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2. Click Settings > Device > Software Update.

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3. Choose one of the following:

• Click Check Now > I agree, start update.

• To upload the flash file, perform the following steps:

1. Browse to the flash file.

Note: Ensure that you have extracted the software.zip file.

2. Click Upload > Start.

EXPORTING OR IMPORTING A CONFIGURATION FILE

You can export the configuration settings of your printer into a text file, then import the file to apply the settings to

other printers.

1. Open a Web browser, then type the printer IP address in the address field.

• View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, temporarily disable it to load the Web page correctly.

2. From the Embedded Web Server, click Export Configuration or Import Configuration.

3. Follow the instructions on the screen.

4. If the printer supports applications, then do the following:

a. Click Apps, select the application, then click Configure.

b. Click Export or Import.

ADDING AVAILABLE OPTIONS IN THE PRINT DRIVER

For Windows Users

1. From Print Management, open the All Printers folder.

2. Select the printer you want to update, then do either of the following:

• For Windows 7 or later, select Manage > Printer properties, select either Device Setting tab or

Configuration tab depending on the type of print driver.

• Review or change options.

3. Select OK to accept the options.

For Macintosh Users

1. From System Preferences in the Apple menu, navigate to your printer, then select Options & Supplies.

2. Navigate to the list of hardware options, then add any installed options.

3. Apply the changes.

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Installing Optional Trays

CCaauuttiioonn:: To avoid the risk of electrical shock, if you are accessing the controller board or installing

optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and

unplug the power cord from the electrical outlet before continuing. If you have any other devices attached

to the printer, then turn them off as well, and unplug any cables going into the printer.

1. Turn off the printer.

2. Unplug the power cord from the electrical outlet, then from the printer.

3. Unpack the optional tray, then remove all packing material.

4. Align the printer with the optional tray, then lower the printer into place.

CCAAUUTTIIOONN——PPOOTTEENNTTIIAALL IINNJJUURRYY:: If the printer weight is greater than 20 kg (44 lb), then it may

require two or more people to lift it safely.

Note: If you are installing any optional 550-sheet Trays, place them below the Optional 550+100-sheet Tray.

5. Connect the power cord to the printer, then to the electrical outlet.

CCAAUUTTIIOONN——PPOOTTEENNTTIIAALL IINNJJUURRYY:: To avoid the risk of fire or electrical shock, connect the power cord

to an appropriately rated and properly grounded electrical outlet that is near the product and easily

accessible.

6. Turn on the printer.

Add the tray in the print driver to make it available for print jobs. For more information, refer to Adding

Available Options in the Print Driver.

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Networking

CONNECTING THE PRINTER TO A WI-FI NETWORK

Ensure that, Active Adapter is set to Auto. From the home screen, touch Settings > Network/Ports > Network

Overview > Active Adapter.

Using the wireless setup wizard in the printer

Before using the wizard, ensure that the printer firmware is updated. For more information, refer to Updating

Firmware.

1. From the home screen, touch SSeett uupp nnooww.

2. Select a Wi-Fi network, then type the network password.

3. Touch DDoonnee.

Using the Settings Menu in the Printer

1. From the home screen, touch Settings > Network/Ports > Wireless > Setup On Printer Panel > Choose

Network.

2. Select a Wi-Fi network, then type the network password.

Note: For Wi-Fi-network-ready printer models, a prompt to set up the Wi-Fi network appears during initial

setup.

CONNECTING THE PRINTER TO A WIRELESS NETWORK USING WI-FI PROTECTED SETUP (WPS)

Before you begin, ensure that:

• The access point (wireless router) is WPS-certified or WPS-compatible. For more information, see the

documentation that came with your access point.

• A wireless network adapter is installed in your printer. For more information, see the instructions that came with

the adapter.

• Active Adapter is set to Auto. From the home screen, touch Settings > Network/Ports > Network Overview >

Active Adapter.

Using the Push Button method

1. From the home screen, touch Settings > Network/Ports > Wireless > Wi-Fi Protected Setup > Start Push

Button Method.

2. Follow the instructions on the display.

Using the personal identification number (PIN) method

1. From the home screen, touch Settings > Network/Ports > Wireless > Wi-Fi Protected Setup > Start PIN

Method.

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2. Copy the eight-digit WPS PIN.

3. Open a web browser, then type the IP address of your access point in the address field.

• To know the IP address, see the documentation that came with your access point.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

4. Access the WPS settings. For more information, see the documentation that came with your access point.

5. Enter the eight-digit PIN, then save the changes.

CONFIGURING WI-FI DIRECT

Wi-Fi Direct is a Wi-Fi-based peer-to-peer technology that allows wireless devices to connect directly to a Wi-Fi

Direct-enabled printer without using an access point (wireless router).

1. From the home screen, touch Settings > Network/Ports > Wi-Fi Direct.

2. Configure the settings.

• Enable Wi-Fi Direct: Enables the printer to broadcast its own Wi-Fi Direct network.

• Wi-Fi Direct Name: Assigns a name for the Wi-Fi Direct network.

• Wi-Fi Direct Password: Assigns the password for negotiating the wireless security when using the peer-to-

peer connection.

• Show Password on Setup Page: Shows the password on the Network Setup Page.

• Auto-Accept Push Button Requests: Lets the printer accept connection requests automatically.

Note: Accepting push-button requests automatically is not secured.

• By default, the Wi-Fi Direct network password is not visible on the printer display. To show the password,

enable the password peek icon. From the control panel, navigate to Settings > Security > Miscellaneous >

Enable Password/PIN Reveal.

• To know the password of the Wi-Fi Direct network without showing it on the printer display, from the

control panel navigate to Settings > Reports > Network > Network Setup Page.

CONNECTING A MOBILE DEVICE TO THE PRINTER

Before connecting your mobile device, ensure that Wi-Fi Direct has been configured. For more information, refer to

Configuring Wi-Fi Direct.

Connecting Using Wi-Fi Direct for Android Mobile Devices

Note: These instructions apply only to Android mobile devices.

1. From the mobile device, go to the settings menu.

2. Enable Wi-Fi, then tap Wi-Fi Direct.

3. Select the printer Wi-Fi Direct name.

4. Confirm the connection on the printer control panel.

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Connecting Using Wi-Fi Direct for iOS Mobile Devices

Note: These instructions apply only to iOS mobile devices.

1. From the mobile device, go to the settings menu.

2. Click the wireless icon, then select the printer Wi-Fi Direct name.

The string DIRECT-xy, where x and y are two random characters is added before the Wi-Fi Direct name.

3. Type the Wi-Fi Direct password.

Switch your mobile device back to its previous network after disconnecting from the Wi-Fi Direct network.

Connecting Using Wi-Fi

1. From the mobile device, go to the settings menu.

2. Tap Wi-Fi, then select the printer Wi-Fi Direct name.

Note: The string DIRECT-xy (where x and y are two random characters) is added before the Wi-Fi Direct

name.

3. Enter the Wi-Fi Direct password.

CONNECTING A COMPUTER TO THE PRINTER

Before connecting your computer, ensure that Wi-Fi Direct has been configured. For more information, refer to

Configuring Wi-Fi Direct.

For Windows Users

1. Open the printers folder then click Add a printer or scanner.

2. Click Show Wi-Fi Direct printers, then select the printer Wi-Fi Direct name.

3. From the printer display, take note of the eight-digit PIN of the printer.

4. Enter the PIN on the computer.

If the print driver is not already installed, then Windows downloads the appropriate driver.

For Macintosh Users

1. Click the wireless icon, then select the printer Wi-Fi Direct name.

The string DIRECT-xy (where x and y are two random characters) is added before the Wi-Fi Direct name.

2. Type the Wi-Fi Direct password.

Switch your computer back to its previous network after disconnecting from the Wi-Fi Direct network.

DEACTIVATING THE WI-FI NETWORK

1. From the home screen, touch Settings > Network/Ports > Network Overview > Active Adapter > Standard

Network.

2. Follow the instructions on the display.

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CHECKING THE PRINTER CONNECTIVITY

1. From the home screen, touch Settings > Reports > Network > Network Setup Page.

2. Check the first section of the page and confirm that the status is connected.

If the status is not connected, then the LAN drop may be inactive or the network cable may be unplugged or

malfunctioning. Contact your administrator for assistance.

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Secure the Printer

This chapter contains:

Locating the Security Slot . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Erasing Printer Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Restoring Factory Default Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Locating the Security Slot

The printer is equipped with a security lock feature. Attach a security lock compatible with most laptop computers in

the location shown to secure the printer in place.

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Erasing Printer Memory

To erase volatile memory or buffered data in your printer, turn off the printer.

To erase non-volatile memory or individual settings, device and network settings, security settings, and embedded

solutions, do the following:

1. From the home screen, touch Settings > Device > Maintenance > Out of Service Erase.

2. Touch the Sanitize all information on nonvolatile memory check box, then touch Erase.

3. Touch Start initial setup wizard or Leave printer offline, then touch Next.

4. Start the Operation.

Note: This process also destroys the encryption key that is used to protect user data. Destroying the

encryption key makes the data irrecoverable.

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Restoring Factory Default Settings

1. From the home screen, touch Settings > Device > Restore Factory Defaults.

2. Touch Restore Setting, select the settings that you want to restore.

3. Touch Restore.

4. Start the operation.

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This chapter contains:

Printing from a Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Printing from a Mobile Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Printing from a Flash Drive. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Supported Flash Drives and File Types. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Configuring Confidential Jobs (Secure Print). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Printing Confidential and Other Held Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Placing Separator Sheets Between Copies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Canceling a Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Adjusting Toner Darkness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Printing from a Computer

Note: For labels, card stock, and envelopes, set the paper size and type in the printer before printing the

document.

1. From the document that you are trying to print, open the Print dialog.

2. If necessary, adjust the settings.

3. Print the document.

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Printing from a Mobile Device

To print from a smartphone using Xerox

Easy Assist App, go to Xerox

Easy Assist (XEA) App.

PRINTING FROM A MOBILE DEVICE USING MOPRIA

™

PRINT SERVICE

Mopria Print Service is a mobile printing solution for mobile devices running on Android

™

version 5.0 or later. It

allows you to print directly to any Mopria-certified printer.

Note: Ensure that you download the Mopria Print Service application from the Google Play Store and enable

it in the mobile device.

1. From your Android mobile device, launch a compatible application or select a document from your file

manager.

2. Tap More Options, then Print.

3. Select a printer, then adjust the settings, if necessary.

4. Tap Print.

PRINTING FROM A MOBILE DEVICE USING AIRPRINT

The AirPrint software feature is a mobile printing solution that allows you to print directly from Apple devices to an

AirPrint-certified printer.

Note:

• Ensure that the Apple device and the printer are connected to the same network. If the network has

multiple wireless hubs, then ensure that both devices are connected to the same subnet.

• This application is supported only in some Apple devices.

1. From your mobile device, select a document from your file manager or launch a compatible application.

2. Tap Share, then Print.

3. Select a printer, then adjust the settings, if necessary.

4. Print the document.

PRINTING FROM A MOBILE DEVICE USING WI-FI DIRECT

Wi-Fi Direct is a printing service that lets you print to any Wi-Fi Direct-ready printer.

Note: Ensure that the mobile device is connected to the printer through Wi-Fi Direct. For more information,

refer to Connecting a Mobile Device to the Printer.

1. From your mobile device, launch a compatible application or select a document from your file manager.

2. Tap More Options, then Print.

3. Select a printer, then adjust the settings, if necessary.

4. Print the document.

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Printing from a Flash Drive

1. Insert the flash drive.

Note:

• If you insert the flash drive when an error message appears, then the printer ignores the flash drive.

• If you insert the flash drive while the printer is processing other print jobs, then Busy appears on the

display.

2. From the display, touch the document that you want to print.

If necessary, configure other print settings.

3. Print the document.

To print another document, touch UUSSBB DDrriivvee.

WWaarrnniinngg:: To avoid loss of data or printer malfunction, do not touch the flash drive or the printer in the

area shown while actively printing, reading, or writing from the memory device.

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Supported Flash Drives and File Types

FLASH DRIVES

• Lexar JumpDrive S70 (16 GB and 32 GB)

• SanDisk Cruzer Micro (16 GB and 32 GB)

• PNY Attache (16 GB and 32 GB)

Note:

• The printer supports high-speed flash drives with full-speed standard.

• Flash drives must support the File Allocation Table (FAT) system.

FILE TYPES

DOCUMENTS IMAGES

• PDF (version 1.7 or earlier)

• HTML

• XPS

• Microsoft file formats (DOC, DOCX, XLS, XLSX, PPT,

PPTX)

• JPEG or JPG

• TIFF or TIF

• GIF

• BMP

• PNG

• PCX

• DCX

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Configuring Confidential Jobs (Secure Print)

1. From the home screen, touch Settings > Security > Confidential Print Setup.

2. Configure the settings.

SETTING DESCRIPTION

Max Invalid PIN Set the limit for entering an invalid PIN.

Note: When the limit is reached, the print

jobs for that user name are deleted.

Confidential Job Expiration Set an individual expiration time for each held job

before it is automatically deleted from the printer

memory, hard disk, or intelligent storage drive.

Note: A held job is either Confidential,

Repeat, Reserve, or Verify.

Repeat Job Expiration Set the expiration time for print jobs that you want

to repeat.

Verify Job Expiration Set the expiration time for printing a copy of a job

for you to check its quality before printing the

remaining copies.

Reserve Job Expiration Set the expiration time for jobs that you want to

store in the printer for printing later.

Require All Jobs to be Held Set the printer to hold all print jobs.

Keep duplicate documents Set the printer to print all documents with the same

file name.

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Printing Confidential and Other Held Jobs

FOR WINDOWS USERS

To use the print driver, do the following:

1. With a document open, click File > Print.

2. Select the printer, then click Properties > Preferences > Options > Setup.

3. Click Print and Hold.

4. Select Use Print and Hold, then assign a user name.

5. Select the print job type (Confidential, Repeat, Reserve, or Verify).

If you select Confidential, secure the print job with a personal identification number (PIN).

6. Click OK or Print.

7. From the printer home screen, release the print job.

• For confidential print jobs, touch Held jobs, select your user name, Confidential, enter the PIN, select the

print job, configure the settings, and Print.

• For other print jobs, touch Held jobs, select your user name, select the print job, configure the settings, and

Print.

FOR MACINTOSH USERS

Using AirPrint

1. With a document open, choose File > Print.

2. Select a printer, then from the drop-down menu following the Orientation menu, choose PIN Printing.

3. Enable Print with PIN, then enter a four-digit PIN.

4. Click Print.

5. From the printer home screen, release the print job. Touch Held jobs > select your computer name >

Confidential > enter the PIN > select the print job > Print.

Using the Print Driver

1. With a document open, choose File > Print.

2. Select a printer, then from the drop-down menu following the Orientation menu, choose Print and Hold.

3. Choose Confidential Print, then enter a four-digit PIN.

4. Click Print.

5. From the printer home screen, release the print job. Touch Held jobs > select your computer name >

Confidential > enter the PIN > select the print job > Print.

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Placing Separator Sheets Between Copies

1. From the home screen, touch Settings > Print > Layout > Separator Sheets > Between Copies.

2. Print the document.

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Canceling a Print Job

1. From the home screen, touch Cancel Job.

2. Select the job to cancel.

Note: You can also cancel a job by touching Job Queue.

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Adjusting Toner Darkness

1. From the home screen, touch Settings > Print > Quality > Toner Darkness.

2. Select a setting.

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Copy

This chapter contains:

Using the Automatic Document Feeder and Scanner Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Making Copies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Copying photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Copying on Letterhead. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Copying on Both Sides of the Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Reducing or enlarging copies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Collating copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Placing Separator Sheets between Copies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Copying Multiple Pages onto a Single Sheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Copying Cards. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Creating a Copy Shortcut . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Using the Automatic Document Feeder and Scanner Glass

AUTOMATIC DOCUMENT FEEDER (ADF)

SCANNER GLASS

• Use the ADF for multiple-page or 2-sided

documents.

• Load an original document face up. For multiple-

page documents, ensure to align the leading edge

before loading.

• Ensure to adjust the ADF guides to match the width

of the paper that you are loading.

• Use the scanner glass for single-page documents,

book pages, small items (such as postcards or

photos), transparencies, photo paper, or thin media

(such as magazine clippings).

• Place the document face down in the corner with

the arrow.

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Copy

Making Copies

1. Load an original document into the ADF tray or on the scanner glass.

Note: To avoid a cropped image, ensure that the original document and output have the same paper size.

2. From the home screen, touch Copy, then specify the number of copies.

If necessary, adjust the copy settings.

3. Copy the document.

Note: To make a quick copy, from the control panel, press the Start button.

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Copy

Copying photos

1. Place a photo on the scanner glass.

2. From the home screen, touch Copy > Settings > Content > Content Type > Photo.

3. Copy the document.

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Copy

Copying on Letterhead

1. Load an original document into the ADF tray or on the scanner glass.

2. From the home screen, touch Copy > Copy From select the size of the original document.

3. Touch Copy To, then select the paper source that contains the letterhead.

If you loaded the letterhead into the manual feeder, then navigate to: Copy To > Multipurpose Feeder >

select a Paper Size > Letterhead.

4. Copy the document.

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Copy

Copying on Both Sides of the Paper

1. Load an original document into the ADF tray or on the scanner glass.

2. From the home screen, touch Copy > Settings > Sides.

3. Touch 1 sided to 2 sided or 2 sided to 2 sided.

4. Copy the document.

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Copy

Reducing or enlarging copies

1. Load an original document into the ADF tray or on the scanner glass.

2. From the home screen, navigate to: Copy > Settings > Scale and specify a scale value.

Note: Changing the size of the original document or output after setting Scale restores the scale value to

Auto.

3. Copy the document.

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Copy

Collating copies

1. Load an original document into the ADF tray or on the scanner glass.

2. From the home screen, touch Copy > Settings > Collate > On [1,2,1,2,1,2].

3. Copy the document.

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Copy

Placing Separator Sheets between Copies

1. Load an original document into the ADF tray or on the scanner glass.

2. From the control panel, navigate to: Copy > Settings > Separator Sheets.

3. Enable the setting, then select the source and separator sheet location.

4. Copy the document.

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Copy

Copying Multiple Pages onto a Single Sheet

1. Load an original document into the ADF tray or on the scanner glass.

2. From the Home screen, touch Copy > Settings > Pages per Side.

3. Enable the setting, then select the number per side and page orientation.

4. Copy the document.

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Copy

Copying Cards

1. Load a card on the scanner glass.

2. From the control panel, touch Card Copy. If necessary, adjust the settings.

3. Touch Scan.

Note: If you want multiple copies of the card, then touch Print a Copy.

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Copy

Creating a Copy Shortcut

1. From the Home screen, touch Copy.

2. Configure the settings, then touch

3. Create a shortcut.

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Copy

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This chapter contains:

Using the Automatic Document Feeder and Scanner Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Sending an Email . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Creating an Email Shortcut . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130

Using the Automatic Document Feeder and Scanner Glass

AUTOMATIC DOCUMENT FEEDER (ADF)

SCANNER GLASS

• Use the ADF for multiple-page or 2-sided

documents.

• Load an original document face up. For multiple-

page documents, ensure to align the leading edge

before loading.

• Ensure to adjust the ADF guides to match the width

of the paper that you are loading.

• Use the scanner glass for single-page documents,

book pages, small items (such as postcards or

photos), transparencies, photo paper, or thin media

(such as magazine clippings).

• Place the document face down in the corner with

the arrow.

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Sending an Email

1. Load an original document into the ADF tray or on the scanner glass.

2. From the control panel, select Email, then enter the needed information.

Note: You can also enter the recipient using the address book.

3. If necessary, configure the output file type settings.

4. Send the email.

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Creating an Email Shortcut

Note: You may need administrative rights to create a shortcut.

1. Open a web browser, then type the printer IP address in the address field.

• View the printer IP address on the home screen. The IP address appears as four sets of numbers separated

by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2. Click Shortcuts > Add Shortcut.

3. From the Shortcut Type menu, select Email, then configure the settings.

4. Save the changes.

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Fax

This chapter contains:

Using the Automatic Document Feeder and Scanner Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Scheduling a Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Creating a Fax Destination Shortcut . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Changing the Fax Resolution. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Adjusting the Fax Darkness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137

Printing a Fax Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Blocking Junk Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

Holding a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Forwarding a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

Using the Automatic Document Feeder and Scanner Glass

AUTOMATIC DOCUMENT FEEDER (ADF)

SCANNER GLASS

• Use the ADF for multiple-page or 2-sided

documents.

• Load an original document face up. For multiple-

page documents, ensure to align the leading edge

before loading.

• Ensure to adjust the ADF guides to match the width

of the paper that you are loading.

• Use the scanner glass for single-page documents,

book pages, small items (such as postcards or

photos), transparencies, photo paper, or thin media

(such as magazine clippings).

• Place the document face down in the corner with

the arrow.

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Fax

Sending a Fax

USING THE CONTROL PANEL

1. Load an original document into the ADF tray or on the scanner glass.

2. From the home screen, touch Fax, then enter the needed information.

If necessary, adjust the settings.

3. Fax the document.

USING THE COMPUTER

Fax functionality using computer is not supported.

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Fax

Scheduling a Fax

1. Load the original document into the ADF tray or on the scanner glass.

2. From the home screen, navigate to: Fax > To > enter the fax number > Done.

3. Touch Send Time, configure the date and time, then touch Done.

4. Send the fax.

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Fax

Creating a Fax Destination Shortcut

1. From the home screen, touch Fax > To.

2. Enter the recipient number, then touch Done.

3. Touch

4. Create a shortcut.

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Fax

Changing the Fax Resolution

1. Load an original document into the ADF tray or on the scanner glass.

2. From the home screen, touch Fax, then enter the needed information.

3. Touch Settings.

4. Touch Resolution, then adjust the setting.

5. Send the fax.

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Fax

Adjusting the Fax Darkness

1. Load an original document into the ADF tray or on the scanner glass.

2. From the home screen, touch Fax, then enter the needed information.

3. Touch Settings.

4. Touch Darkness, then adjust the setting.

5. Send the fax.

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Fax

Printing a Fax Log

1. From the home screen, touch Settings > Reports > Fax.

2. Touch Fax Job Log or Fax Call Log.

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Fax

Blocking Junk Faxes

1. From the home screen, touch Settings > Fax > Fax Setup > Fax Receive Settings > Admin Controls.

2. Set Block No Name Fax to On.

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Fax

Holding a Fax

1. Open a web browser, then type the printer IP address in the address field.

• View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2. Click Settings > Fax > Fax Setup > Fax Receive Settings > Holding Faxes.

3. Select a mode.

4. Apply the changes.

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Fax

Forwarding a Fax

1. Create a fax destination shortcut.

a. From the home screen, touch Fax > To.

b. Enter the recipient number, then touch Done.

c. Touch

d. Create a shortcut.

2. From the home screen, touch Settings > Fax > Fax Setup > Fax Receive Settings > Admin Controls.

3. Touch Fax Forwarding > Forward.

4. Configure the Forward to settings.

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Fax

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Scan

This chapter contains:

Using the Automatic Document Feeder and Scanner Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

Scanning to a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Scanning to an FTP Server using a Shortcut . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

Scanning to a Network Folder using a Shortcut. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

Scanning to a Flash Drive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Using the Automatic Document Feeder and Scanner Glass

AUTOMATIC DOCUMENT FEEDER (ADF)

SCANNER GLASS

• Use the ADF for multiple-page or 2-sided

documents.

• Load an original document face up. For multiple-

page documents, ensure to align the leading edge

before loading.

• Ensure to adjust the ADF guides to match the width

of the paper that you are loading.

• Use the scanner glass for single-page documents,

book pages, small items (such as postcards or

photos), transparencies, photo paper, or thin media

(such as magazine clippings).

• Place the document face down in the corner with

the arrow.

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Scan

Scanning to a Computer

Before you begin, ensure that:

• The printer firmware is updated. For more information, refer to Updating Firmware.

• The computer and the printer are connected to the same network.

FOR WINDOWS USERS

Note: Ensure that the printer is added to the computer. For more information, refer to Installing the

Software.

1. Load an original document into the automatic document feeder or on the scanner glass.

2. From the computer, open Windows Fax and Scan.

3. From the Source menu, select a scanner source.

4. If necessary, change the scan settings.

5. Scan the document.

FOR MACINTOSH USERS

Note: Ensure that the printer is added to the computer. For more information, refer to Installing the

Software.

1. Load an original document into the automatic document feeder or on the scanner glass.

2. From the computer, do either of the following:

a. Open Image Capture.

b. Open Printers & Scanners, then select a printer. Click Scan > Open Scanner.

3. From the Scanner window, do one or more of the following:

a. Select where you want to save the scanned document.

b. Select the size of the original document.

c. To scan from the ADF, select Document Feeder from the Scan Menu or enable Use Document Feeder.

d. If necessary, configure the scan settings.

4. Click Scan.

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Scan

Scanning to an FTP Server using a Shortcut

1. Create an FTP shortcut.

a. Open a web browser, then type the printer IP address in the address field.

• View the printer IP address on the home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

b. Click Shortcuts, then Add Shortcut.

c. From the Shortcut Type menu, select FTP, then configure the settings.

d. Apply the changes.

2. Load an original document into the ADF tray or on the scanner glass.

3. From the home screen, touch Shortcuts, then FTP.

4. Select the shortcut.

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Scan

Scanning to a Network Folder using a Shortcut

1. Create a network folder shortcut.

a. Open a web browser, then type the printer IP address in the address field.

• View the printer IP address on the home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

b. Click Shortcuts > Add Shortcut.

c. From the Shortcut Type menu, select Network Folder, then configure the settings.

d. Apply the changes.

2. Load an original document into the ADF tray or on the scanner glass.

3. From the home screen, touch Shortcuts > Scan to Network.

4. Select the shortcut.

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Scan

Scanning to a Flash Drive

This feature is available only in some printer models.

1. Load an original document into the ADF tray or on the scanner glass.

2. Insert the flash drive.

3. Touch Scan to USB and adjust the settings if necessary.

• To save the scanned document to a folder, touch Scan to, select a folder, then touch Scan Here.

• If the USB Drive screen does not appear, then touch UUSSBB DDrriivvee on the control panel.

4. Scan the document.

WWaarrnniinngg:: To avoid loss of data or printer malfunction, do not touch the flash drive or the printer in the

area shown while actively printing, reading, or writing from the memory device.

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Use Printer Menus

This chapter contains:

Menu Map. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 183

Copy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186

Email . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 205

FTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214

USB Drive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220

Network/Ports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227

Security. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 246

Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 260

Supplies Plan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 262

Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 263

Menu Map

From the control panel, touch Settings to access the menu options.

DDeevviiccee

• Preferences

• Eco-Mode

• Remote Operator Panel

• Notifications

• Power Management

• Accessibility

• Restore Factory Defaults

• Maintenance

• Home Screen Customization

• Site Map

• Software Update

• Remote Services Data Upload

• About this Printer

PPrriinntt

• Layout

• Setup

• Quality

• Job Accounting

• PDF

• PostScript

• PCL

• Image

PPaappeerr

• Tray Configuration • Media Configuration

CCooppyy Copy Defaults

FFaaxx

• Fax Mode

• Fax Setup

• Fax Server Setup

EEmmaaiill

• Email Setup

• Email Defaults

• Web Link Setup

FFTTPP FTP Defaults

UUSSBB DDrriivvee

• Flash Drive Scan • Flash Drive Print

NNeettwwoorrkk//PPoorrttss

• Network Overview

• Wireless

• Wi-Fi Direct

• AirPrint

• Mobile Services Management

• Ethernet

• TCP/IP

• SNMP

• IPSec

• 802.1x

• LPD Configuration

• HTTP/FTP Settings

• ThinPrint

• USB

• Restrict External Network Access

• Universal Print

SSeeccuurriittyy

• Login Methods

• Certificate Management

• Schedule USB Devices

• Security Audit Log

• Login Restrictions

• Confidential Print Setup

• Disk Encryption

• Erase Temporary Data Files

• Solutions LDAP Settings

• TPM Firmware Update

• Miscellaneous

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RReeppoorrttss

• Menu Settings Page

• Device

• Shortcuts

• Fax

• Network

SSuupppplliieess PPllaann

• Plan Activation

• Plan Conversion

• Subscription Service

TTrroobblleesshhoooottiinngg Print Quality Test Pages Cleaning the Scanner

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Use Printer Menus

Device

Important: Some features are system administrator functions, and the options are hidden from view. For

more information, refer to www.xerox.com to view the Embedded Web Server Administrator Guide and

drivers for your printer.

Note: Some menu options are only available in Embedded Web Server.

PREFERENCES

MENU ITEM DESCRIPTION

DDiissppllaayy LLaanngguuaaggee

[List of languages]

Set the language of the text that appears on the

display.

CCoouunnttrryy//RReeggiioonn

[List of countries or regions]

Identify the country or region where the printer is

configured to operate.

RRuunn iinniittiiaall sseettuupp

Off*

Run the setup wizard.

KKeeyybbooaarrdd

Keyboard Type

[List of languages]

Select a language as a keyboard type.

• All the Keyboard Type values may not appear or

may require special hardware to appear.

• This menu item appears only in some printer

models.

DDiissppllaayyeedd iinnffoorrmmaattiioonn

Display Text 1 [IP Address*]

Display Text 2 [Date/Time*]

Custom Text 1

Custom Text 2

Specify the information to appear on the home screen.

Custom Text 1 and Custom Text 2 appear only in some

printer models.

DDaattee aanndd TTiimmee

Configure

Current Date and Time

Manually Set Date and Time

Date Format [MM-DD-YYYY*]

Time Format [12 hour A.M./P.M.*]

Time Zone [GMT*]

Configure the printer date and time.

DDaattee aanndd TTiimmee Configure the settings for Network Time Protocol

(NTP).

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Use Printer Menus

MENU ITEM DESCRIPTION

Network Time Protocol

Enable NTP [On*]

NTP Server

Enable Authentication

• Enable Authentication appears only in some printer

models.

• When Enable Authentication is set to MD5 key, Key

ID and Password appear.

PPaappeerr SSiizzeess

U.S.*

Metric

Specify the unit of measurement for paper sizes.

The country or region selected in the initial setup

wizard determines the initial paper size setting.

SSccrreeeenn BBrriigghhttnneessss

20–100% (100*)

Adjust the brightness of the display.

This menu item appears only in some printer models.

FFllaasshh DDrriivvee AAcccceessss

Enabled*

Disabled

Enable access to the flash drive.

AAllllooww BBaacckkggrroouunndd RReemmoovvaall

On*

Off

Specify whether background removal is allowed.

OOnnee PPaaggee FFllaattbbeedd SSccaannnniinngg

Off*

Set copies from the scanner glass to only one page at

a time.

DDeevviiccee SSoouunnddss

MMuuttee AAllll SSoouunnddss

Off*

Disable and ignore all sound settings.

BBuuttttoonn FFeeeeddbbaacckk

On*

Off

Enable audio feedback for button presses, panel

interactions, paper loaded prompts, and error

notifications.

VVoolluummee

1–10 (5*)

Adjust the sound volume.

AADDFF LLooaaddeedd BBeeeepp

On*

Off

Enable a sound when loading paper into the ADF.

AAllaarrmm CCoonnttrrooll Set the number of times that the alarm sounds when

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Use Printer Menus

MENU ITEM DESCRIPTION

Off

Single*

Continuous

the printer requires user intervention.

CCaarrttrriiddggee AAllaarrmm

Off

Single*

Continuous

Set the number of times that the alarm sounds when

the cartridge is low.

SSppeeaakkeerr MMooddee

Always Off

Always On*

On until connected

Set the speaker mode.

RRiinnggeerr VVoolluummee

Off*

Disable the ringer volume.

SSccrreeeenn TTiimmeeoouutt

5–300 (60*)

Set the idle time in seconds before the display shows

the home screen, or before the printer logs off a user

account automatically.

Note: An asterisk (*) next to a value indicates the factory default setting.

ECO-MODE

MENU ITEM DESCRIPTION

PPrriinntt

Sides

1-Sided*

2-Sided

Specify whether to print on one side or two sides of the

paper.

PPrriinntt

Pages per Side

Off*

2 pages per side

3 pages per side

4 pages per side

Print multiple page images on one side of a sheet of

paper.

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MENU ITEM DESCRIPTION

6 pages per side

9 pages per side

12 pages per side

16 pages per side

PPrriinntt

Toner Darkness

1–5 (4*)

Determine the lightness or darkness of text or images.

PPrriinntt

Color Saver

Off*

Adjust print settings for reduced color intensity.

CCooppyy

Sides

1-sided to 1-sided*

1-sided to 2-sided

Specify whether to print on one side or both sides of

the paper.

CCooppyy

Pages per Side

Off*

2 Portrait pages

4 Portrait pages

2 Landscape pages

4 Landscape pages

Specify the number of page images to print on one

side of a sheet of paper.

CCooppyy

Darkness

1–9 (5*)

Adjust the darkness of the scanned image.

Note: An asterisk (*) next to a value indicates the factory default setting.

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Use Printer Menus

REMOTE OPERATOR PANEL

MENU ITEM DESCRIPTION

External VNC Connection

• Do not Allow*

• Allow

Connect an external Virtual Network Computing (VNC)

client to the remote control panel.

Authentication Type

• None*

• Standard Authentication

Set the authentication type when accessing the VNC

client server.

VNC Password Specify the password to connect to the VNC client

server.

Note: This menu item appears only if

Authentication Type is set to Standard

Authentication.

Launch Remote Operator Panel Launch the remote operator panel.

Note: An asterisk (*) next to a value indicates the factory default setting.

NOTIFICATIONS

MENU ITEM DESCRIPTION

AADDFF LLooaaddeedd BBeeeepp

Off

On*

Enable a sound when loading paper into the ADF.

AAllaarrmm CCoonnttrrooll

Off

Single*

Continuous

Set the number of times that the alarm sounds when

the printer requires user intervention.

This menu item appears only in some printer models.

SSuupppplliieess

Show Supply Estimates

Show estimates*

Do not show estimates

Show the estimated status of the supplies.

SSuupppplliieess

Cartridge Alarm

Off

Single*

Set the number of times that the alarm sounds when

the toner cartridge is low.

This menu item appears only in some printer models.

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MENU ITEM DESCRIPTION

Continuous

EEmmaaiill AAlleerrttss SSeettuupp

Email Setup

Primary SMTP Gateway

Type the IP address or host name of the primary SMTP

server for sending email.

This menu item appears only in some printer models.

EEmmaaiill AAlleerrttss SSeettuupp

Email Setup

Primary SMTP Gateway Port

1–65535 (25*)

Enter the port number of the primary SMTP server.

This menu item appears only in some printer models.

EEmmaaiill AAlleerrttss SSeettuupp

Email Setup

Secondary SMTP Gateway

Type the server IP address or host name of your

secondary or backup SMTP server.

This menu item appears only in some printer models.

EEmmaaiill AAlleerrttss SSeettuupp

Email Setup

Secondary SMTP Gateway Port

1–65535 (25*)

Enter the server port number of your secondary or

backup SMTP server.

This menu item appears only in some printer models.

EEmmaaiill AAlleerrttss SSeettuupp

Email Setup

SMTP Timeout

5–30 seconds (30*)

Specify how long before the printer times out if the

SMTP server does not respond.

This menu item appears only in some printer models.

EEmmaaiill AAlleerrttss SSeettuupp

Email Setup

Reply Address

Specify a reply address in the email.

This menu item appears only in some printer models.

EEmmaaiill AAlleerrttss SSeettuupp

Email Setup

Always use SMTP default Reply Address

Off*

Use the SMTP default Reply Address.

This menu item appears only in some printer models.

EEmmaaiill AAlleerrttss SSeettuupp

Email Setup

Use SSL/TLS

Disabled*

Send an email using an encrypted link.

This menu item appears only in some printer models.

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Use Printer Menus

MENU ITEM DESCRIPTION

Negotiate

Required

EEmmaaiill AAlleerrttss SSeettuupp

Email Setup

Require Trusted Certificate

Off

On*

Require a trusted certificate when accessing the SMTP

server.

This menu item appears only in some printer models.

EEmmaaiill AAlleerrttss SSeettuupp

Email Setup

SMTP Server Authentication

No authentication required*

NTLM

CRAM-MD5

Digest-MD5

Kerberos 5

Set the authentication type for the SMTP server.

This menu item appears only in some printer models.

EEmmaaiill AAlleerrttss SSeettuupp

Email Setup

Device-Initiated Email

None*

Use Device SMTP Credentials

Set whether credentials are required for device-initiated

emails.

This menu item appears only in some printer models.

EEmmaaiill AAlleerrttss SSeettuupp

Email Setup

User-Initiated Email

None

Use Device SMTP Credentials

Use Session User ID and Password

Use Session Email address and Password*

Prompt user

Set whether credentials are required for user-initiated

emails.

This menu item appears only in some printer models.

EEmmaaiill AAlleerrttss SSeettuupp

Email Setup

Enable user credentials and group designations to

connect to the SMTP server.

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MENU ITEM DESCRIPTION

Use Active Directory Device Credentials

Off

On*

This menu item appears only in some printer models.

EEmmaaiill AAlleerrttss SSeettuupp

Email Setup

Device Userid

Specify the user ID to connect to the SMTP server.

This menu item appears only in some printer models.

EEmmaaiill AAlleerrttss SSeettuupp

Email Setup

Device Password

Specify the password to connect to the SMTP server.

This menu item appears only in some printer models.

EEmmaaiill AAlleerrttss SSeettuupp

Email Setup

Kerberos 5 REALM

Specify the realm for the Kerberos 5 authentication

protocol.

This menu item appears only in some printer models.

EEmmaaiill AAlleerrttss SSeettuupp

Email Setup

NTLM Domain

Specify the domain name for the NTLM security

protocol.

This menu item appears only in some printer models.

EEmmaaiill AAlleerrttss SSeettuupp

Email Setup

Disable “SMTP server not set up” error

Off*

Disable an SMTP setup error message to appear on the

display.

This menu item appears only in some printer models.

EErrrroorr PPrreevveennttiioonn

Jam Assist

Off

On*

Set the printer to flush blank pages or pages with

partial prints automatically after a jammed page has

been cleared.

EErrrroorr PPrreevveennttiioonn

Auto Continue

Off

On* (5 seconds)

Range: 5–255 seconds

Let the printer continue processing or printing a job

automatically after clearing certain printer conditions

that require user intervention.

EErrrroorr PPrreevveennttiioonn

Auto Reboot

Set the printer to restart when an error occurs.

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Use Printer Menus

MENU ITEM DESCRIPTION

Auto Reboot

Reboot when idle

Reboot always*

Reboot never

EErrrroorr PPrreevveennttiioonn

Auto Reboot

Max Auto Reboots

1–20 (2*)

Set the number of automatic reboots that the printer

can perform.

EErrrroorr PPrreevveennttiioonn

Auto Reboot

Auto Reboot Window

1–525600 (720*)

Set the number of seconds before the printer performs

an automatic reboot.

EErrrroorr PPrreevveennttiioonn

Auto Reboot

Auto Reboot Counter

Show a read-only information of the reboot counter.

EErrrroorr PPrreevveennttiioonn

Auto Reboot

Reset Auto Reboot Counter

Cancel

Continue

Reset Auto Reboot Counter.

This menu item appears only in some printer models.

EErrrroorr PPrreevveennttiioonn

Display Short Paper Error

Auto-clear*

Set the printer to show a message when a short paper

error occurs.

Short paper refers to the size of the paper loaded.

EErrrroorr PPrreevveennttiioonn

Page Protect

Off*

Set the printer to process the entire page into the

memory before printing it.

JJaamm CCoonntteenntt RReeccoovveerryy

Jam Recovery

Off

Set the printer to reprint jammed pages.

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MENU ITEM DESCRIPTION

Auto*

JJaamm CCoonntteenntt RReeccoovveerryy

Scanner Jam Recovery

Job level

Page level*

Specify how to restart a scan job after resolving a

paper jam.

Note: An asterisk (*) next to a value indicates the factory default setting.

POWER MANAGEMENT

MENU ITEM DESCRIPTION

SSlleeeepp MMooddee PPrrooffiillee

• Print from Sleep Mode

– Stay awake after printing

– Enter Sleep Mode after printing*

Set the printer to stay awake or enter Sleep mode after

printing.

SSlleeeepp MMooddee PPrrooffiillee

• Touch to Wake from Deep Sleep

– Off

– On*

Wake the printer from Deep Sleep mode by touching

the printer display.

TTiimmeeoouuttss

Sleep Mode

1–114 minutes (15*)

Set the idle time before the printer begins operating in

Sleep mode.

TTiimmeeoouuttss

• Hibernate Timeout

– Disabled

– 1 hour

– 2 hours

– 3 hours

– 6 hours

– 1 day

– 2 days

– 3 days*

Set the time before the printer turns off.

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MENU ITEM DESCRIPTION

– 1 week

– 2 weeks

– 1 month

TTiimmeeoouuttss

• Hibernate Timeout on Connection

– Hibernate

– Do Not Hibernate*

Set Hibernate Timeout to turn off the printer while an

active Ethernet connection exists.

SScchheedduullee PPoowweerr MMooddeess

• Schedules

– Add New Schedule

Schedule the printer when to enter Sleep or Hibernate

mode.

Note: An asterisk (*) next to a value indicates the factory default setting.

ACCESSIBILITY

MENU ITEM DESCRIPTION

DDuupplliiccaattee KKeeyy SSttrriikkee IInntteerrvvaall

0–5 (0*)

Set the interval in seconds during which the printer ignores

duplicate key presses on an attached keyboard.

KKeeyy RReeppeeaatt IInniittiiaall DDeellaayy

0.25–5 (1*)

Set the initial length of delay in seconds before a repeating key

starts repeating.

This menu item appears only when a keyboard is attached to the

printer.

KKeeyy RReeppeeaatt RRaattee

0.5–30 (30*)

Set the number of presses per second for a repeating key.

This menu item appears only when a keyboard is attached to the

printer.

PPrroolloonngg SSccrreeeenn TTiimmeeoouutt

Off*

Let the user remain in the same location and reset the Screen

Timeout timer when it expires instead of returning to the home

screen.

HHeeaaddpphhoonnee VVoolluummee

1–10 (5*)

Set the volume of a headphone

This menu item appears only when a headphone attached to the

printer.

EEnnaabbllee VVooiiccee GGuuiiddaannccee WWhheenn HHeeaaddpphhoonnee

iiss AAttttaacchheedd

Off*

Enable to navigate printer menus and settings using spoken

commands

This menu item appears only when a headphone attached to the

printer.

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MENU ITEM DESCRIPTION

SSppeeaakk PPaasssswwoorrddss//PPIINNss

Off*

Set the printer to read out loud passwords or personal

identification numbers.

This menu item appears only when a headphone or a speaker is

attached to the printer.

SSppeeeecchh RRaattee

Very Slow

Slow

Normal*

Fast

Faster

Very Fast

Rapid

Very Rapid

Fastest

Set the Voice Guidance speech rate.

This menu item appears only when a headphone or a speaker is

attached to the printer.

Note: An asterisk (*) next to a value indicates the factory default setting.

RESTORE FACTORY DEFAULTS

MENU ITEM DESCRIPTION

RReessttoorree SSeettttiinnggss

• Restore all settings

– Restore printer settings

– Restore network settings

– Restore fax settings

– Restore app settings

Restore the printer factory default settings.

Note: Some menu options are only available in Embedded Web Server.

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MAINTENANCE

Configuration Menu

MENU ITEM DESCRIPTION

UUSSBB CCoonnffiigguurraattiioonn

USB PnP

Change the USB driver mode of the printer to improve

its compatibility with a personal computer.

This menu item appears only in some printer models.

UUSSBB SSccaann ttoo LLooccaall

On*

Off

Set whether the USB device driver enumerates as a

USB Simple device (single interface) or as a USB

Composite device (multiple interfaces).

UUSSBB CCoonnffiigguurraattiioonn

USB Speed

Full

Auto*

Set the USB port to run at full speed and disable its

high-speed capabilities.

This menu item appears only in some printer models.

TTrraayy CCoonnffiigguurraattiioonn

Tray Linking

Automatic*

Off

Set the printer to link the trays that have the same

paper type and paper size settings.

TTrraayy CCoonnffiigguurraattiioonn

Show Tray Insert Message

Off*

Display a message that lets the user change the paper

size and paper type settings after inserting the tray.

TTrraayy CCoonnffiigguurraattiioonn

Paper Prompts

Auto*

Multipurpose Feeder

Manual Paper

Envelope Prompts

Auto*

Multipurpose Feeder

Manual Paper

Set the paper source that the user fills when a prompt

to load paper or envelope appears.

• The multipurpose feeder is available only in some

printer models.

• For Multipurpose Feeder to appear, set Configure

MP to Cassette from the Paper menu.

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MENU ITEM DESCRIPTION

TTrraayy CCoonnffiigguurraattiioonn

Action for Prompts

Prompt user*

Continue

Use current

Set the printer to resolve paper- or envelope-related

change prompts.

TTrraayy CCoonnffiigguurraattiioonn

Multiple Universal Sizes

Off*

Enables each tray to support a unique Universal

(custom) size.

RReeppoorrttss

Menu Settings Page

Event Log

Event Log Summary

Print reports about printer menu settings, status, and

event logs.

SSuuppppllyy UUssaaggee aanndd CCoouunntteerrss

Clear Supply Usage History

Reset the supply usage history, such as number of

pages and days remaining, to the factory shipped level.

SSuuppppllyy UUssaaggee aanndd CCoouunntteerrss

ITM Reset

Reset the counter after installing a new supply.

SSuuppppllyy UUssaaggee aanndd CCoouunntteerrss

Tiered Coverage Ranges

Adjust the range for the amount of color coverage on

the printed page.

PPrriinntteerr EEmmuullaattiioonnss

PPDS Emulation

Off*

Set the printer to recognize and use the PPDS data

stream.

PPrriinntteerr EEmmuullaattiioonnss

PS Emulation

Off

On*

Set the printer to recognize and use the PS data

stream.

PPrriinntteerr EEmmuullaattiioonnss

Emulator Security

Page Timeout

0–60 (60*)

Set the page timeout during emulation.

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MENU ITEM DESCRIPTION

PPrriinntteerr EEmmuullaattiioonnss

Emulator Security

Reset Emulator After Job (Off*)

Reset the emulator after a print job.

PPrriinntteerr EEmmuullaattiioonnss

Emulator Security

Disable Printer Message Access (On*)

Disable access to the printer message during

emulation.

FFaaxx CCoonnffiigguurraattiioonn

Fax Low Power Support

Disable Sleep

Permit Sleep

Auto*

Set fax to enter Sleep mode whenever the printer

determines that it necessary.

PPrriinntt CCoonnffiigguurraattiioonn

Black Only Mode

Off*

Print color content in grayscale.

PPrriinntt CCoonnffiigguurraattiioonn

Color Trapping

Off

Enhance the printed output to compensate for

misregistration in the printer.

PPrriinntt CCoonnffiigguurraattiioonn

Font Sharpening

0–150 (24*)

Set a text point-size value below which the high-

frequency screens are used when printing font data.

For example, if the value is 24, then all fonts sized 24

points or less use the high-frequency screens.

DDeevviiccee OOppeerraattiioonnss

Quiet Mode

Off*

Set the printer to operate in Quiet Mode.

Enabling this setting slows down the printer

performance.

DDeevviiccee OOppeerraattiioonnss Enable access to the control panel menus.

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MENU ITEM DESCRIPTION

Panel Menus

Off

On*

DDeevviiccee OOppeerraattiioonnss

Safe Mode

Off*

Set the printer to operate in a special mode, in which it

attempts to continue offering as much functionality as

possible, despite known issues.

For example, when set to On, and the duplex motor is

nonfunctional, the printer performs 1-sided printing of

the documents even if the job is 2-sided printing.

DDeevviiccee OOppeerraattiioonnss

Minimum Copy Memory

80 MB*

100 MB

Set the minimum memory allocation for storing copy

jobs.

DDeevviiccee OOppeerraattiioonnss

Clear Custom Status

Erase user-defined strings for the Default or Alternate

custom messages.

DDeevviiccee OOppeerraattiioonnss

Clear all remotely-installed messages

Erase messages that were remotely installed.

DDeevviiccee OOppeerraattiioonnss

Automatically Display Error Screens

Off

On*

Show existing error messages on the display after the

printer remains inactive on the home screen for a

length of time equal to the Screen Timeout setting.

DDeevviiccee OOppeerraattiioonnss

Honor orientation on fast path copy

Off*

Enable the printer to use the orientation setting under

the Copy menu when sending quick copy jobs.

DDeevviiccee OOppeerraattiioonnss

Service Nonvolatile Memory

Encryption Status

Disabled

Enable the printer to encrypt data stored in non-

volatile memory.

TToonneerr ppaattcchh sseennssoorr sseettuupp

Calibration frequency preference

Disabled

Set the printer to put down the correct amount of

toner to maintain color consistency.

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MENU ITEM DESCRIPTION

Fewest color adjustment

Fewer color adjustment

Normal*

Better color accuracy

Best color accuracy

TToonneerr ppaattcchh sseennssoorr sseettuupp

Full calibration

Run the full color calibration.

TToonneerr ppaattcchh sseennssoorr sseettuupp

Print TPS information page

Print a diagnostic page that contains information on

toner patch sensor calibration.

AApppp CCoonnffiigguurraattiioonn

LES Applications

Off

On*

Enable the Xerox Embedded Solutions (LES)

applications.

• This menu item is available only in some printer

models.

• When set to On, this setting does not affect built-in

applications.

SSccaannnneerr CCoonnffiigguurraattiioonn

Scanner Manual Registration

Print Quick Test

Print a Quick Test target page.

Ensure that the margin spacing on the target page is

uniform all the way around the target. If it is not, then

the printer margins may need to be reset.

SSccaannnneerr CCoonnffiigguurraattiioonn

Scanner Manual Registration

Front ADF Registration

Rear ADF Registration

Flatbed Registration

Manually register the flatbed and ADF after replacing

the ADF, scanner glass, or controller board.

SSccaannnneerr CCoonnffiigguurraattiioonn

Edge Erase

Flatbed Edge Erase

0–6 (3*)

ADF Edge Erase

0–6 (3*)

Set the size, in millimeters, of the no-print area around

an ADF or flatbed scan job.

SSccaannnneerr CCoonnffiigguurraattiioonn

ADF Deskew

ADF Electronic Deskew

Set the printer to perform ADF mechanical skew

adjustment.

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MENU ITEM DESCRIPTION

Off

Auto*

SSccaannnneerr CCoonnffiigguurraattiioonn

Disabled Scanner

Enabled*

Disabled

ADF Disabled

Disable the scanner when it is not working properly.

SSccaannnneerr CCoonnffiigguurraattiioonn

Tiff Byte Order

CPU Endianness*

Little Endian

Big Endian

Set the byte order of a TIFF-formatted scan output.

SSccaannnneerr CCoonnffiigguurraattiioonn

Exact Tiff Rows Per Strip

On*

Off

Set the RowsPerStrip tag value of a TIFF-formatted

scan output.

SSccaannnneerr CCoonnffiigguurraattiioonn

Scanner Glass Cleaning Threshold

Specify the number of scans from the ADF before a

user is prompted to clean the scanner glass.

Note: The range of number of scans is from

1000 to 30,000.

Note: An asterisk (*) next to a value indicates the factory default setting.

Out of Service Erase

MENU ITEM DESCRIPTION

EErraassee PPrriinntteerr MMeemmoorryy

• Sanitize all information on nonvolatile memory

– Erase all printer and network settings

– Erase all apps and app settings

– Erase all shortcuts and shortcut settings

Clear all settings and applications that are stored in the

printer.

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HOME SCREEN CUSTOMIZATION

MENU ITEM DESCRIPTION

Copy

Fax

Held Faxes

Release Held Faxes

Status/Supplies

Job Queue

Settings

Change Language

Address Book

Bookmarks

Held Jobs

USB Drive

FTP

Scan Profiles

Lock Device

Scan Center

Card Copy

Shortcut Center

Specify which icons to show on the home screen.

SITE MAP

MENU ITEM DESCRIPTION

Helpful Links Setup

• Home Page

• Registration

• Order Supplies

• Downloads and Updates

• Technical Support

• Printer Manuals

The Helpful Links page provides direct links to Web

pages on www.xerox.com. These links provide you with

helpful information for your printer.

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SOFTWARE UPDATE

MENU ITEM DESCRIPTION

SSttaattuuss

Current Version: CXTGV.230.082

Click Check Now to verify the current version of the

software.

RReemmoottee SSeerrvviicceess PPoolliicciieess

Allow device to receive updates

• Yes (check box is selected)

• No (check box is cleared)

• Daily Check Time

– Hour

– Minute

• Installation Schedule

– Automatic

– Daily

– Weekly

• Time

– Hour

– Minute

UUppllooaadd aa SSooffttwwaarree FFiillee

Browse for file

To locate the software file to upload, click Browse then

navigate to the folder where the software file is

located. Click Upload or Reset.

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REMOTE SERVICES DATA UPLOAD

MENU ITEM DESCRIPTION

SSttaattuuss

• Last Upload

• Next Upload

Last Upload indicates the date and time that the last

upload occurred.

Next Upload indicates date and time for the next

scheduled upload.

To download the information from the last upload, click

Download Data.

To upload a scheduled file immediately, click Upload

Now.

RReemmoottee SSeerrvviicceess SSeettttiinnggss

Allow Data Upload

• Allow Data Upload

– Yes (check box is selected)

– No (check box is cleared)

• Test Connection

– Test Now

ABOUT THIS PRINTER

MENU ITEM DESCRIPTION

XXeerrooxx AAsssseett TTaagg Specify the identity of the printer. The maximum length is 32 characters.

CCuussttoommeerr AAsssseett TTaagg Show the serial number of the printer. The maximum length is 32 characters.

PPrriinntteerr’’ss LLooccaattiioonn Specify the printer location. The maximum length is 63 characters

CCoonnttaacctt Specify the contact information for the printer. The maximum length is 63

characters.

FFiirrmmwwaarree VVeerrssiioonn Show the firmware version installed on the printer.

EEnnggiinnee Show the engine number of the printer.

SSeerriiaall NNuummbbeerr Show the serial number of the printer.

EExxppoorrtt CCoonnffiigguurraattiioonn FFiillee ttoo

UUSSBB

Export the configuration file to a flash drive.

EExxppoorrtt CCoommpprreesssseedd LLooggss ttoo

UUSSBB

Export the compressed log files to a flash drive.

SSeenndd LLooggss Send printer log information to Xerox..

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Important: Some features are system administrator functions, and the options are hidden from view. For

more information, refer to www.xerox.com to view the Embedded Web Server Administrator Guide and

drivers for your printer.

Note: Some menu options are only available in Embedded Web Server.

LAYOUT

MENU ITEM DESCRIPTION

SSiiddeess

• 1-sided*

• 2-sided

Specify whether to print on one side or two sides of the

paper.

FFlliipp SSttyyllee

• Long Edge*

• Short Edge

Determine which side of the paper (long edge or short

edge) is bound when performing 2-sided printing.

BBllaannkk PPaaggeess

• Print

• Do Not Print*

Print blank pages that are included in a print job.

CCoollllaattee

• Off (1,1,1,2,2,2)

• On (1,2,1,2,1,2)*

Keep the pages of a print job stacked in sequence,

particularly when printing multiple copies of the job.

SSeeppaarraattoorr SShheeeettss

• None*

• Between Copies

• Between Jobs

• Between Pages

Insert blank separator sheets when printing.

SSeeppaarraattoorr SShheeeett SSoouurrccee

Tray [x] (1*)

Multipurpose Feeder

Specify the paper source for the separator sheet.

PPaaggeess ppeerr SSiiddee

• Off*

• 2 pages per side

• 3 pages per side

• 4 pages per side

• 6 pages per side

• 9 pages per side

• 12 pages per side

• 16 pages per side

Print multiple page images on one side of a sheet of

paper.

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MENU ITEM DESCRIPTION

PPaaggeess ppeerr SSiiddee OOrrddeerriinngg

• Horizontal*

• Reverse Horizontal

• Vertical

• Reverse Vertical

Specify the positioning of multiple page images when

using Pages per Side.

PPaaggeess ppeerr SSiiddee OOrriieennttaattiioonn

• Auto*

• Landscape

• Portrait

Specify the orientation of a multiple-page document

when using Pages per Side.

PPaaggeess ppeerr SSiiddee BBoorrddeerr

• None*

• Solid

Print a border around each page image when using

Pages per Side.

CCooppiieess

1–9999 (1*)

Specify the number of copies for each print job.

PPrriinntt AArreeaa

• Normal*

• Fit to Page

• Whole Page

Set the printable area on a sheet of paper.

Note: An asterisk (*) next to a value indicates the factory default setting.

SETUP

MENU ITEM DESCRIPTION

PPrriinntteerr LLaanngguuaaggee

• PCL Emulation

• PS Emulation*

Set the printer language.

Note: Setting a printer language default does

not prevent a software program from sending

print jobs that use another printer language.

PPrriinntteerr UUssaaggee

• Max Speed

• Max Yield*

Determine how the color print cartridges operate

during printing.

Note:

• When set to Max Yield, the color print

cartridges slow down or stop while printing

groups of black-only pages.

• When set to Max Speed, the color print

cartridges always run while printing, whether

color or black pages are being printed.

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MENU ITEM DESCRIPTION

RReessoouurrccee SSaavvee

• Off*

• On

Determine what the printer does with downloaded

resources, such as fonts and macros, when it receives a

job that requires more than the available memory.

Note:

• When set to Off, the printer retains

downloaded resources only until memory is

needed. Resources associated with the

inactive printer language are deleted.

• When set to On, the printer preserves all the

permanent downloaded resources across all

language switches. When necessary, the

printer shows memory full messages instead

of deleting permanent resources.

PPrriinntt AAllll OOrrddeerr

• Alphabetical*

• Newest First

• Oldest First

Specify the order in which held and confidential jobs

are printed when Print All is selected.

Note: This menu item appears only when a

hard disk is installed.

PPJJLL FFiillee AAcccceessss CCoonnttrrooll

• Off

• On*

Allow the users to set the printer job language file

access control.

AAuuttoommaattiicc DDeelleettiioonn ooff SSuussppeennddeedd PPrriinntt JJoobbss

• Off*

• On

Automatically cancels or deletes queued print jobs that

are interrupted by errors, such as paper jams and

missing supplies.

TTiimmee uunnttiill SSuussppeennddeedd PPrriinntt JJoobbss aarree AAuuttoommaattiiccaallllyy

DDeelleetteedd

Wait time for the printer to cancel queued print jobs

that are interrupted by errors. Range 1–60 minutes.

Note: This menu item appears only when

Automatic Deletion of Suspended Print Jobs is

enabled.

Note: An asterisk (*) next to a value indicates the factory default setting.

QUALITY

MENU ITEM DESCRIPTION

PPrriinntt MMooddee

• Black and White

• Color*

Set how the printer generates color content.

PPrriinntt RReessoolluuttiioonn

• 4800 CQ*

Set the resolution for the printed output.

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MENU ITEM DESCRIPTION

• 1200 dpi

Note: 4800 CQ provides high-quality output at

maximum speed.

TToonneerr DDaarrkknneessss

1 to 5 (4*)

Determine the lightness or darkness of text images.

HHaallffttoonnee

• Normal*

• Detail

Enhance the printed output to have smoother lines

with sharper edges.

CCoolloorr SSaavveerr

• Off*

• On

Reduce the amount of toner used to print graphics and

images.

RRGGBB BBrriigghhttnneessss

-6 to 6 (0*)

Adjust the brightness, contrast, and saturation for color

output.

Note: This setting does not affect files where

CMYK color specifications are used.

RRGGBB CCoonnttrraasstt

6 to 6 (0*)

RRGGBB SSaattuurraattiioonn

0 to 5 (0*)

Note: An asterisk (*) next to a value indicates the factory default setting.

AAddvvaanncceedd IImmaaggiinngg

MENU ITEM DESCRIPTION

CCoolloorr TTaabbllee Identifies the color tables currently in use on the

device. This can be changed by installing a color table

bundle.

CCoolloorr BBaallaannccee

• Cyan (0*)

• Magenta (0*)

• Yellow (0*)

• Black (0*)

Adjust the amount of toner that is used for each color.

CCoolloorr BBaallaannccee

Reset Defaults

Reset all color settings to their default values.

CCoolloorr CCoorrrreeccttiioonn

• Off

• Auto*

• Manual

Modify the color settings used to print documents.

• Off sets the printer to receive the color correction

from the software.

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MENU ITEM DESCRIPTION

• Auto sets the printer to apply different color profiles

to each object on the printed page.

• Manual allows the customization of the RGB or

CMYK color conversions applied to each object on

the printed page.

• Color Correction Content is available only when

Color Correction is set to Manual.

CCoolloorr SSaammpplleess

• Color Samples

• Default

• Advanced

Print sample pages for each of the RGB and CMYK

color conversion tables used in the printer.

CCoolloorr AAddjjuusstt Calibrate the printer to adjust color variations in the

printed output.

SSppoott CCoolloorr RReeppllaacceemmeenntt Assign specific CMYK values to twenty named spot

colors.

RRGGBB RReeppllaacceemmeenntt Match the colors of the output with that of the original

document.

• This menu item requires that you select the

Display-True-Black color table.

• This menu item appears only in the Embedded

Web Server.

Note: An asterisk (*) next to a value indicates the factory default setting.

JOB ACCOUNTING

MENU ITEM DESCRIPTION

JJoobb AAccccoouunnttiinngg

Off*

Set the printer to create a log of the print jobs that it

receives.

AAccccoouunnttiinngg LLoogg FFrreeqquueennccyy

Daily

Weekly

Monthly*

Specify how often the printer creates a log file.

LLoogg AAccttiioonn aatt EEnndd ooff FFrreeqquueennccyy

None*

Email Current Log

Specify how the printer responds when the frequency

threshold expires.

The value defined in Accounting Log Frequency

determines when this action is triggered.

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MENU ITEM DESCRIPTION

Email & Delete Current Log

Post Current Log

Post & Delete Current Log

LLoogg AAccttiioonn aatt NNeeaarr FFuullll

None*

Email Current Log

Email & Delete Current Log

Email & Delete Oldest Log

Post Current Log

Post & Delete Current Log

Post & Delete Oldest Log

Delete Current Log

Delete Oldest Log

Delete All But Current

Delete All Logs

The value defined in Log Near Full Level determines

when this action is triggered.

LLoogg AAccttiioonn aatt FFuullll

None*

Email & Delete Current Log

Email & Delete Oldest Log

Post & Delete Current Log

Post & Delete Oldest Log

Delete Current Log

Delete Oldest Log

Delete All But Current

Delete All Logs

Specify how the printer responds when disk usage

reaches the maximum limit (100 MB).

UURRLL ttoo PPoosstt LLoogg Specify where the printer posts job accounting logs.

EEmmaaiill AAddddrreessss ttoo SSeenndd LLooggss Specify the email address to which the printer sends

job accounting logs.

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MENU ITEM DESCRIPTION

LLoogg FFiillee PPrreeffiixx Specify the prefix for the log file name.

The current host name defined in the TCP/IP menu is

used as the default log file prefix.

Note: An asterisk (*) next to a value indicates the factory default setting.

PDF

MENU ITEM DESCRIPTION

SSccaallee TToo FFiitt

• Off*

• On

Scale the page content to fit the selected paper size.

AAnnnnoottaattiioonnss

• Print

• Do Not Print*

Specify whether to print annotations in the PDF.

PPrriinntt PPDDFF EErrrroorr

• Off

• On*

Enable the printing of PDF error.

Note: An asterisk (*) next to a value indicates the factory default setting.

POSTSCRIPT

MENU ITEM DESCRIPTION

PPrriinntt PPSS EErrrroorr

• Off*

• On

Print a page that describes the PostScript error.

Note: When an error occurs, processing of the

job stops, the printer prints an error message,

and the rest of the print job is flushed.

MMiinniimmuumm LLiinnee WWiiddtthh

1–30 (2*)

Set the minimum stroke width.

Note: Jobs printed in 1200 dpi use half the

value directly.

LLoocckk PPSS SSttaarrttuupp MMooddee

• Off*

• On

Disable the SysStart file.

IImmaaggee SSmmooootthhiinngg

• Off*

• On

Enhance the contrast and sharpness of low-resolution

images.

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MENU ITEM DESCRIPTION

Note: This setting has no effect on images with

a resolution of 300 dpi or higher.

WWaaiitt TTiimmeeoouutt

• Off

• On*

15–65535 (40*)

Enable the printer to wait for more data before

canceling a print job.

Note: An asterisk (*) next to a value indicates the factory default setting.

PCL

MENU ITEM DESCRIPTION

FFoonntt SSoouurrccee

• Resident*

• All

Select the source which contains the default font

selection.

Note:

• Disk and Flash appear only when a non-

defective, non-protected hard disk that

contains fonts is installed.

• Download appears only if downloaded fonts

exist in the printer memory.

FFoonntt NNaammee

[List of available fonts] (Courier*)

Select a font from the specified font source.

SSyymmbbooll SSeett

[List of available symbol set] (10U PC-8*)

Specify the symbol set for each font name.

Note: A symbol set is a set of alphabetic and

numeric characters, punctuation, and special

symbols. Symbol sets support the different

languages or specific programs such as math

symbols for scientific text.

PPiittcchh

0.08–100.00 (10.00*)

Specify the pitch for fixed or monospaced fonts.

Note: Pitch refers to the number of fixed-space

characters in a horizontal inch of type.

OOrriieennttaattiioonn

• Portrait*

• Landscape

• Reverse Portrait

• Reverse Landscape

Specify the orientation of text and graphics on the

page.

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MENU ITEM DESCRIPTION

LLiinneess ppeerr PPaaggee

1–255 (60*)

Specify the number of lines of text for each page

printed through the PCL datastream.

Note:

• This menu item activates vertical

escapement that causes the selected

number of requested lines to print between

the default margins of the page.

• 60 is the U.S. factory default setting. 64 is

the international factory default setting.

PPCCLL55 MMiinniimmuumm LLiinnee WWiiddtthh

1–30 (2*)

Set the initial minimum stroke width.

Note: Jobs printed in 4800 CQ use half the

value.

PPCCLLXXLL MMiinniimmuumm LLiinnee WWiiddtthh

1–30 (2*)

AA44 WWiiddtthh

• 198 mm*

• 203 mm

Set the width of the logical page on A4-size paper.

Note: Logical page is the space on the physical

page where data is printed.

AAuuttoo CCRR aafftteerr LLFF

• On

• Off*

Set the printer to perform a carriage return after a line

feed control command.

Note: Carriage return is a mechanism that

commands the printer to move the position of

the cursor to the first position on the same line.

AAuuttoo LLFF aafftteerr CCRR

• On

• Off*

Set the printer to perform a line feed after a carriage

return control command.

TTrraayy RReennuummbbeerr

• Assign Tray 1

• Assign Manual Paper

• Assign Manual Envelope

Configure the printer to work with a different print

driver or custom application that uses a different set of

source assignments to request a given paper source

TTrraayy RReennuummbbeerr

View Factory Defaults

Show the factory default value assigned for each paper

source.

TTrraayy RReennuummbbeerr

Restore Defaults

Restore the tray renumber values to their factory

defaults.

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MENU ITEM DESCRIPTION

PPrriinntt TTiimmeeoouutt

• Off

• On*

1–255 (90*)

Set the printer to end a print job after it has been idle

for the specified amount of time in seconds.

Note: An asterisk (*) next to a value indicates the factory default setting.

IMAGE

MENU ITEM DESCRIPTION

AAuuttoo FFiitt

• On

• Off*

Select the best available paper size and orientation

setting for an image.

Note: When set to On, this menu item overrides

the scaling and orientation settings for the

image.

IInnvveerrtt

• Off*

• On

Invert bitonal monochrome images.

Note: This menu item does not apply to GIF or

JPEG image formats.

SSccaalliinngg

• Anchor Top Left

• Best Fit*

• Anchor Center

• Fit Height/Width

• Fit Height

• Fit Width

Adjust the image to fit the printable area.

Note: When Auto Fit is set to On, Scaling is

automatically set to Best Fit.

OOrriieennttaattiioonn

• Portrait*

• Landscape

• Reverse Portrait

• Reverse Landscape

Specify the orientation of text and graphics on the

page.

Note: An asterisk (*) next to a value indicates the factory default setting.

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Paper

Important: Some features are system administrator functions, and the options are hidden from view. For

more information, refer to www.xerox.com to view the Embedded Web Server Administrator Guide and

drivers for your printer.

Note: Some menu options are only available in Embedded Web Server.

TRAY CONFIGURATION

MENU ITEM DESCRIPTION

DDeeffaauulltt SSoouurrccee

• Tray 1*

• Manual Paper

• Manual Envelope

Set the paper source for all print jobs.

PPaappeerr SSiizzee//TTyyppee

• Tray 1

• Manual Paper

• Manual Envelope

Specify the paper size or paper type loaded in each

paper source.

SSuubbssttiittuuttee SSiizzee

• Off

• Statement/A5

• Letter/A4

• All Listed*

Set the printer to substitute a specified paper size if the

requested size is not loaded in any paper source.

• Off prompts the user to load the required paper

size.

• All Listed allows all available substitutions.

Note: An asterisk (*) next to a value indicates the factory default setting.

MEDIA CONFIGURATION

MENU ITEM DESCRIPTION

UUnniittss ooff MMeeaassuurree

• Inches

• Millimeters

Specify the unit of measurement for the universal

paper.

Note: Inches are the U.S. factory default setting.

Millimeters are the international factory default

setting.

Note: Some menu options are only available in Embedded Web Server.

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Universal Setup

MENU ITEM DESCRIPTION

SSoouurrccee

All Input Trays

WWiiddtthh

• 3.00–14.17 in. (8.50*)

• 76–360 mm (216*)

Set the portrait width of the universal paper.

HHeeiigghhtt

• 3.00–14.17 in. (14*)

• 76–360 mm (356*)

Set the portrait height of the universal paper.

FFeeeedd DDiirreeccttiioonn

• Short Edge*

• Long Edge

Set the printer to pick paper from the short edge or

long edge direction.

Note: Long Edge appears only when the longest

edge is shorter than the maximum width

supported.

Note: An asterisk (*) next to a value indicates the factory default setting.

Custom Scan Sizes

MENU ITEM DESCRIPTION

CCuussttoomm SSccaann SSiizzee [[xx]]

Scan Size Name

Width

1–8.50 in. (8.50*)

25–216 mm (216*)

Height

1–14 in. (14*)

25–356 mm (297*)

Orientation

Portrait*

Landscape

2 scans per side

Off*

Assign a scan size name and configure the scan

settings.

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Media Types

MENU ITEM DESCRIPTION

• Plain Paper

• Card Stock

• Recycled

• Glossy

• Labels

• Vinyl Labels

• Bond

• Envelope

• Letterhead

• Preprinted

• Colored Paper

• Light Paper

• Heavy Paper

• Rough/Cotton

• Custom Type [x]

Specify the texture, weight, and orientation of the

paper loaded.

Note: Custom Type is supported only in some

printer models.

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Copy

Note: Some menu options are only available in Embedded Web Server.

COPY DEFAULTS

MENU ITEM DESCRIPTION

CCoonntteenntt TTyyppee

Text

Text/Photo*

Photo

Graphics

Improve the output result based on the content of the

original document.

CCoonntteenntt SSoouurrccee

Black and White Laser

Color Laser*

Inkjet

Photo/Film

Magazine

Newspaper

Press

Other

Improve the output result based on the source of the

original document.

SSiiddeess

1-sided to 1-sided*

1-sided to 2-sided

2-sided to 1-sided

2-sided to 2-sided

Specify the scanning behavior based on the original

document.

SSeeppaarraattoorr SShheeeettss

None*

Between Copies

Between Jobs

Between Pages

Specify whether to insert blank separator sheets when

printing.

SSeeppaarraattoorr SShheeeett SSoouurrccee

Tray [x] (1*)

Multipurpose Feeder

Specify the paper source for the separator sheet.

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MENU ITEM DESCRIPTION

CCoolloorr

Off

On*

Auto

Specify whether to print copies in color.

PPaaggeess ppeerr SSiiddee

Off*

2 Portrait pages

4 Portrait pages

2 Landscape pages

4 Landscape pages

Specify the number of page images to print on one

side of a sheet of paper.

PPrriinntt PPaaggee BBoorrddeerrss

Off*

Place a border around each image when printing

multiple pages on a single page.

CCoollllaattee

Off [1,1,1,2,2,2]

On [1,2,1,2,1,2]*

Print multiple copies in sequence.

““CCooppyy ffrroomm”” SSiizzee

[List of paper sizes]

Set the paper size of the original document.

• Letter is the U.S. factory default setting. A4 is the

international factory default setting.

• This menu item may vary depending on your

printer model.

““CCooppyy ttoo”” SSoouurrccee

Tray [x] (1*)

Multipurpose Feeder

Auto Size Match

Specify the paper source for the copy job.

TTeemmppeerraattuurree Specify whether to generate a cooler or warmer output.

DDaarrkknneessss

1–9 (5*)

Adjust the darkness of the scanned image.

NNuummbbeerr ooff CCooppiieess

1–9999 (1*)

Specify the number of copies.

HHeeaaddeerr//FFooootteerr

Off*

Apply a header or footer on the printed output.

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MENU ITEM DESCRIPTION

Left Header

Middle Header

Right Header

Left Footer

Middle Footer

Right Footer

OOvveerrllaayy

Confidential

Copy

Draft

Urgent

Custom

Off*

Specify the overlay text printed on each page of the

copy job.

CCuussttoomm oovveerrllaayy Type a custom overlay text.

Note: An asterisk (*) next to a value indicates the factory default setting.

AAddvvaanncceedd IImmaaggiinngg

MENU ITEM DESCRIPTION

CCoolloorr BBaallaannccee

–4 to 4 (0*)

Adjust the amount of toner being used in each color.

CCoolloorr DDrrooppoouutt

None*

Red

Green

Blue

DDeeffaauulltt RReedd TThhrreesshhoolldd

0–255 (128*)

DDeeffaauulltt GGrreeeenn TThhrreesshhoolldd

0–255 (128*)

DDeeffaauulltt BBlluuee TThhrreesshhoolldd

Specify which color to drop during scanning, and adjust

the dropout setting for that color.

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MENU ITEM DESCRIPTION

0–255 (128*)

AAuuttoo CCoolloorr DDeetteecctt

Color Sensitivity

1–9 (5*)

Area Sensitivity

1–9 (5*)

Set the amount of color that the printer detects from

the original document.

CCoonnttrraasstt

Best for Content*

Specify the contrast of the output.

BBaacckkggrroouunndd RReemmoovvaall

Background Detection

Content-based*

Fixed

Level

–4 to 4 (0*)

Adjust the amount of background visible on a scanned

image.

If you want to remove the background color from the

original document, then set Background Detection to

Content-based. If you want to remove image noise

from a photo, then set Background Detection to Fixed.

AAuuttoo CCeenntteerr

Off*

Align the content at the center of the page.

MMiirrrroorr IImmaaggee

Off*

Create a mirror image of the original document.

NNeeggaattiivvee IImmaaggee

Off*

Create a negative image of the original document.

SShhaaddooww DDeettaaiill

–4 to 4 (0*)

Adjust the amount of shadow detail visible on a

scanned image.

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MENU ITEM DESCRIPTION

SSccaann EEddggee ttoo EEddggee

Off*

Allow edge-to-edge scanning of the original document.

SShhaarrppnneessss

1–5 (3*)

Adjust the sharpness of a scanned image.

Note: An asterisk (*) next to a value indicates the factory default setting.

AAddmmiinn CCoonnttrroollss

MENU ITEM DESCRIPTION

AAllllooww CCoolloorr CCooppiieess

Off

On*

Print copies in color.

AAllllooww PPrriioorriittyy CCooppiieess

Off

On*

Interrupt a print job to copy a page or document.

AAllllooww SSaavvee aass SShhoorrttccuutt

Off

On*

Save custom copy settings as shortcuts.

AAddjjuusstt AADDFF SSkkeeww

Off

On*

Set the printer to adjust the skewed images from

documents that are scanned from the ADF.

Note: An asterisk (*) next to a value indicates the factory default setting.

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Fax

Note: Some menu options are only available in Embedded Web Server.

FAX MODE

MENU ITEM DESCRIPTION

FFaaxx MMooddee

Fax

Fax Server

Disabled

Select a fax mode.

Note: An asterisk (*) next to a value indicates the factory default setting.

FAX SETUP

General Fax Settings

MENU ITEM DESCRIPTION

FFaaxx NNaammee Identify your fax machine.

FFaaxx NNuummbbeerr Identify your fax number.

FFaaxx IIDD

Fax Name

Fax Number*

Notify fax recipients of your fax name or fax number.

MMeemmoorryy UUssee

All receive

Mostly receive

Equal*

Mostly send

All send

Set the amount of internal printer memory allocated

for faxing.

This menu item prevents memory buffer conditions

and failed faxes.

CCaanncceell FFaaxxeess

Allow*

Don't Allow

Cancel outgoing faxes before they are transmitted, or

cancel incoming faxes before they finish printing.

FFaaxx NNuummbbeerr MMaasskkiinngg

Off*

Specify the format for masking an outgoing fax

number.

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MENU ITEM DESCRIPTION

From Left

From Right

DDiiggiittss ttoo MMaasskk

0–58 (0*)

Specify the number of digits to mask in an outgoing

fax number.

EEnnaabbllee LLiinnee CCoonnnneecctteedd DDeetteeccttiioonn

Off

On*

Determine whether a telephone line is connected to

the printer.

• Detection takes place when turning on the printer

and before each call.

OOppttiimmiizzee FFaaxx CCoommppaattiibbiilliittyy Configure the printer fax functionality for optimal

compatibility with other fax machines.

Note: An asterisk (*) next to a value indicates the factory default setting.

Fax Send Settings

MENU ITEM DESCRIPTION

RReessoolluuttiioonn

Standard*

Fine

Super Fine

Ultra Fine

Set the resolution of the scanned image.

A higher resolution increases fax transmission time and

requires higher memory.

OOrriiggiinnaall SSiizzee

[List of paper sizes]

Specify the size of the original document.

Mixed Sizes is the U.S. factory default setting. A4 is the

international factory default setting.

OOrriieennttaattiioonn

Portrait*

Landscape

Specify the orientation of the original document.

SSiiddeess

Off*

Long Edge

Short Edge

Specify the page orientation of text and graphics when

scanning a 2-sided document.

CCoonntteenntt TTyyppee

Text*

Improve the output result based on the content of the

original document.

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MENU ITEM DESCRIPTION

Text/Photo

Photo

Graphics

CCoonntteenntt SSoouurrccee

Black and White Laser*

Color Laser

Inkjet

Photo/Film

Magazine

Newspaper

Press

Other

Improve the output result based on the source of the

original document.

DDaarrkknneessss

1–9 (5*)

Adjust the darkness of the scanned image.

BBeehhiinndd aa PPAABBXX

Off*

Set the printer to dial a fax number without waiting to

recognize the dial tone.

Private Automated Branch Exchange (PABX) is a

telephone network that allows a single access number

to offer multiple lines to outside callers.

DDiiaall MMooddee

Tone*

Pulse

Specify the dial mode for incoming or outgoing faxes.

Note: An asterisk (*) next to a value indicates the factory default setting.

AAddvvaanncceedd IImmaaggiinngg

MENU ITEM DESCRIPTION

CCoolloorr BBaallaannccee

1–9 (5*)

Adjust the amount of toner used for each color.

CCoolloorr DDrrooppoouutt

None*

Red

Specify which color to drop during scanning, and adjust

the dropout setting for that color.

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MENU ITEM DESCRIPTION

Green

Blue

DDeeffaauulltt RReedd TThhrreesshhoolldd

0–255 (128*)

DDeeffaauulltt GGrreeeenn TThhrreesshhoolldd

0–255 (128*)

DDeeffaauulltt BBlluuee TThhrreesshhoolldd

0–255 (128*)

CCoonnttrraasstt

Best for Content*

Set the contrast of the output.

BBaacckkggrroouunndd RReemmoovvaall

Background Detection

Content-based*

Fixed

Level

–4 to 4 (0*)

Adjust the amount of background visible on a scanned

image.

If you want to remove the background color from the

original document, then set Background Detection to

Content-based. If you want to remove image noise

from a photo, then set Background Detection to Fixed.

MMiirrrroorr IImmaaggee

Off*

Create a mirror image of the original document.

NNeeggaattiivvee IImmaaggee

Off*

Create a negative image of the original document.

SShhaaddooww DDeettaaiill

–4 to 4 (0*)

Adjust the amount of shadow detail visible on a

scanned image.

SSccaann EEddggee ttoo EEddggee

Off*

Allow edge-to-edge scanning of the original document.

SShhaarrppnneessss

1–5 (3*)

Adjust the sharpness of the scanned image.

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MENU ITEM DESCRIPTION

TTeemmppeerraattuurree

–4 to 4 (0*)

Specify whether to generate a cooler or warmer output.

Note: An asterisk (*) next to a value indicates the factory default setting.

AAddmmiinn CCoonnttrroollss

MENU ITEM DESCRIPTION

AAuuttoommaattiicc RReeddiiaall

0–9 (5*)

Adjust the number of redial attempts based on the

activity levels of recipient fax machines.

RReeddiiaall FFrreeqquueennccyy

1–200 minutes (3*)

Increase the time between redial attempts to increase

the chance of sending fax successfully.

EEnnaabbllee EECCMM

Off

On*

Activate Error Correction Mode (ECM) for fax jobs.

ECM detects and corrects errors in the fax transmission

process that are caused by telephone line noise and

poor signal strength.

EEnnaabbllee FFaaxx SSccaannss

Off

On*

Fax documents that are scanned at the printer.

DDrriivveerr ttoo FFaaxx

Off

On*

This feature is not supported by the driver.

AAllllooww SSaavvee aass SShhoorrttccuutt

Off

On*

Save fax numbers as shortcuts in the printer.

MMaaxx SSppeeeedd

33600*

14400

9600

4800

2400

Set the maximum speed for sending fax.

AAddjjuusstt AADDFF SSkkeeww

Off

Set the printer to adjust the skewed images from

documents that are scanned from the ADF.

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MENU ITEM DESCRIPTION

On*

EEnnaabbllee CCoolloorr FFaaxx SSccaannss

Off by default*

On by default

Never use

Always use

Enable color scans for fax.

AAuuttoo CCoonnvveerrtt CCoolloorr FFaaxxeess ttoo MMoonnoo FFaaxxeess

Off

On*

Convert all outgoing color faxes to black and white.

CCoonnffiirrmm FFaaxx NNuummbbeerr

Off*

Ask the user to confirm the fax number.

DDiiaall PPrreeffiixx Set a dialing prefix.

DDiiaalliinngg PPrreeffiixx RRuulleess

Prefix Rule [x]

Establish a dialing prefix rule.

Note: An asterisk (*) next to a value indicates the factory default setting.

Fax Receive Settings

MENU ITEM DESCRIPTION

RRiinnggss ttoo AAnnsswweerr

1–25 (3*)

Set the number of rings for incoming fax.

AAuuttoo RReedduuccttiioonn

Off

On*

Scale incoming fax to fit on the page.

PPaappeerr SSoouurrccee

Tray [x]

Multipurpose Feeder

Auto*

Set the paper source for printing incoming fax.

SSiiddeess

Off*

Print on both sides of the paper.

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MENU ITEM DESCRIPTION

SSeeppaarraattoorr SShheeeettss

None*

Between Jobs

Specify whether to insert blank separator sheets when

printing.

SSeeppaarraattoorr SShheeeett SSoouurrccee

Tray[x] (1*)

Multipurpose Feeder

Specify the paper source for the separator sheet.

OOuuttppuutt BBiinn

Standard Bin

Specify the output bin for received faxes.

FFaaxx FFooootteerr

Off*

Print the transmission information at the bottom of

each page from a received fax.

FFaaxx FFooootteerr TTiimmee SSttaammpp

Receive*

Print the time stamp at the bottom of each page from

a received fax.

HHoollddiinngg FFaaxxeess

Held Fax Mode

Off*

Always On

Manual

Scheduled

Hold received faxes from printing until they are

released.

AAddmmiinn CCoonnttrroollss

EEnnaabbllee FFaaxx RReecceeiivvee

Off

On*

Set the printer to receive fax.

EEnnaabbllee CCoolloorr FFaaxx RReecceeiivvee

Off

On*

Set the printer to receive fax in color.

EEnnaabbllee CCaalllleerr IIDD

Off

On*

Show the number that is sending the incoming fax.

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MENU ITEM DESCRIPTION

BBlloocckk NNoo NNaammee FFaaxx

Off*

Block incoming faxes sent from devices with no Private

Caller ID or fax ID specified.

BBaannnneedd FFaaxx LLiisstt

Add Banned Fax

Specify the phone numbers that you want to block.

AAnnsswweerr OOnn

All Rings*

Single Ring Only

Double Ring Only

Triple Ring Only

Single or Double Rings Only

Single or Triple Rings Only

Double or Triple Rings Only

Set a distinctive ring pattern for incoming fax.

AAuuttoo AAnnsswweerr

Off

On*

Set the printer to receive fax automatically.

FFaaxx FFoorrwwaarrddiinngg

Print*

Print and Forward

Forward

Specify how to forward received fax.

FFoorrwwaarrdd ttoo

Destination [x]

Type

Shortcut Number

Specify where to forward received fax. This field

becomes active when Forward or Print and Forward are

selected for Fax Forwarding.

CCoonnffiirrmmaattiioonn EEmmaaiill Send a confirmation email when fax forwarding is

successful.

The email is sent only when forwarding to FTP or

Network Share destinations.

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MENU ITEM DESCRIPTION

MMaaxx SSppeeeedd

33600*

14400

9600

4800

2400

Set the maximum speed for transmitting fax.

Note: An asterisk (*) next to a value indicates the factory default setting.

Fax Cover Page

MENU ITEM DESCRIPTION

FFaaxx CCoovveerr PPaaggee

Off by Default*

On by Default

Never Use

Always Use

Configure the settings for the fax cover page.

IInncclluuddee TToo ffiieelldd

Off*

IInncclluuddee FFrroomm ffiieelldd

Off*

FFrroomm

IInncclluuddee MMeessssaaggee FFiieelldd

Off*

MMeessssaaggee::

IInncclluuddee LLooggoo

Off*

IImmppoorrtt FFaaxx LLooggoo

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MENU ITEM DESCRIPTION

IInncclluuddee FFooootteerr [[xx]]

Off*

FFooootteerr [[xx]]

Note: An asterisk (*) next to a value indicates the factory default setting.

Fax Log Settings

MENU ITEM DESCRIPTION

TTrraannssmmiissssiioonn LLoogg FFrreeqquueennccyy

Always

Never

Only For Error

The frequency for printing logs.

TTrraannssmmiissssiioonn LLoogg AAccttiioonn

• Off

• On*

• Off*

• On

Email Logs To

Include faxed document

• Off

• On*

The action for printing and Email logs.

RReecceeiivvee EErrrroorr LLoogg

Print Never*

Print on Error

Print a log for fax-receive failures.

AAuuttoo PPrriinntt LLooggss

On*

Off

Print all fax activity.

LLoogg PPaappeerr SSoouurrccee

Tray [x] (1*)

Multipurpose Feeder

Specify the paper source for printing logs.

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MENU ITEM DESCRIPTION

LLooggss DDiissppllaayy

Remote Fax Name*

Dialed Number

Identify the sender by remote fax name or fax number.

EEnnaabbllee JJoobb LLoogg

On*

Off

View a summary of all fax jobs.

EEnnaabbllee CCaallll LLoogg

On*

Off

View a summary of fax dialing history.

LLoogg OOuuttppuutt BBiinn

Standard Bin*

Bin [x]

Specify the output bin for printed logs.

Note: An asterisk (*) next to a value indicates the factory default setting.

Speaker Settings

MENU ITEM DESCRIPTION

SSppeeaakkeerr MMooddee

Always Off

Always On

On until Connected*

Set the fax speaker mode.

SSppeeaakkeerr VVoolluummee

Low*

High

Adjust the fax speaker volume.

RRiinnggeerr VVoolluummee

Off

On*

Enable the ringer volume.

Note: An asterisk (*) next to a value indicates the factory default setting.

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FAX SERVER SETUP

General Fax Settings

MENU ITEM DESCRIPTION

To Format Specify a fax recipient.

Note: If you want to use the fax number, then

type the number sign (#) before a number.

Reply Address Specify a reply address for sending fax.

Subject Specify the fax subject and message.

Message

Enable analog receive

Off*

Set the printer to receive analog faxes.

Note: An asterisk (*) next to a value indicates the factory default setting.

Fax Server Email Settings

MENU ITEM DESCRIPTION

Use Email STMP Server

On*

Off

Use the Simple Mail Transfer Protocol (SMTP) settings

for email in receiving and sending faxes.

Note: When set to On, all other settings of the

Fax Server Email Settings menus are not shown

Note: An asterisk (*) next to a value indicates the factory default setting.

Fax Server Scan Settings

MENU ITEM DESCRIPTION

Image Format

PDF (.pdf)*

TIFF (.tif)

XPS (.xps)

Specify the file format for the scanned image.

Content Type

Text*

Improve the output result based on the content of the

original document.

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MENU ITEM DESCRIPTION

Text/Photo

Photo

Graphics

Content Source

Black and White Laser

Color Laser*

Inkjet

Photo/Film

Magazine

Newspaper

Press

Other

Improve the output result based on the source of the

original document

Fax Resolution

Standard*

Fine

Super Fine

Ultra Fine

Set the fax resolution.

Sides

Off*

Short Edge

Long Edge

Specify the orientation of the original document when

scanning on both sides of the document.

Darkness

1–9 (5*)

Adjust the darkness of the scanned image.

Orientation

Portrait*

Landscape

Specify the orientation of text and graphics on the

page.

Original Size

[List of paper sizes]

Specify the size of the original document.

Mixed Sizes is the U.S. factory default setting. A4 is the

international factory default setting.

Note: The available list of paper sizes may vary

depending on the printer model.

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MENU ITEM DESCRIPTION

Use Multi-Page

Off

On*

Choose between single - and multiple-page TIFF files.

Note: An asterisk (*) next to a value indicates the factory default setting.

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Note: Some menu options are only available in Embedded Web Server.

EMAIL SETUP

MENU ITEM DESCRIPTION

PPrriimmaarryy SSMMTTPP GGaatteewwaayy Type the IP address or host name of the primary SMTP

server for sending email.

PPrriimmaarryy SSMMTTPP GGaatteewwaayy PPoorrtt

1–65535 (25*)

Enter the port number of the primary SMTP server.

SSeeccoonnddaarryy SSMMTTPP GGaatteewwaayy Type the server IP address or host name of your

secondary or backup SMTP server.

SSeeccoonnddaarryy SSMMTTPP GGaatteewwaayy PPoorrtt

1–65535 (25*)

Enter the server port number of your secondary or

backup SMTP server.

SSMMTTPP TTiimmeeoouutt

5–30 seconds (30*)

Set the time before the printer times out if the SMTP

server does not respond.

RReeppllyy AAddddrreessss Specify a reply address in the email.

AAllwwaayyss uussee SSMMTTPP ddeeffaauulltt RReeppllyy AAddddrreessss

• Off*

• On

Always use the default reply address in the SMTP

server.

UUssee SSSSLL//TTLLSS

• Disabled*

• Negotiate

• Required

Specify whether to send email using an encrypted link.

RReeqquuiirree TTrruusstteedd CCeerrttiiffiiccaattee

• Off

• On*

Require a trusted certificate when accessing the SMTP

server.

SSMMTTPP SSeerrvveerr AAuutthheennttiiccaattiioonn

• No authentication required*

• Login / Plain

• NTLM

• CRAM-MD5

• Digest-MD5

• Kerberos 5

Set the authentication type for the SMTP server.

DDeevviiccee--IInniittiiaatteedd EEmmaaiill

• None*

• Use Device SMTP Credentials

Specify whether credentials are required for Device-

initiated email.

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MENU ITEM DESCRIPTION

User-Initiated Email

• None*

• Use Device STMP Credentials

• Use Session User ID and Password

• Use Session Email address and Password

• Prompt User

Specify whether credentials are required for

User-initiated email.

Use Active Directory Device Credentials

• Off*

• On

Enable user credentials and group destinations to

connect to the SMTP server.

Kerberos 5 Realm Specify the realm for the Kerberos 5 authentication

protocol.

Disable “STMP server not set up” error

• Off*

• On

Hide the “SMTP server not set up” error message.

DDeevviiccee UUsseerriidd Specify the user ID and password to connect to the

SMTP server.

DDeevviiccee PPaasssswwoorrdd

Kerberos 5 Realm Specify the realm for the Kerberos 5 authentication

protocol.

NNTTLLMM DDoommaaiinn Specify the domain name for the NTLM security

protocol.

Disable “STMP server not set up” error

• Off*

• On

Hide the “SMTP server not set up” error message.

Test Connection Connection test supports device-based authentication.

Recipient Email Address

Send Test Email to Recipient

• Off*

• On

Note: An asterisk (*) next to a value indicates the factory default setting.

EMAIL DEFAULTS

MENU ITEM DESCRIPTION

SSuubbjjeecctt Specify the email subject and message.

MMeessssaaggee

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MENU ITEM DESCRIPTION

FFiillee NNaammee Specify the file name for the scanned image.

FFoorrmmaatt

PDF (.pdf)*

TIFF (.tif)

JPEG (.jpg)

XPS (.xps)

Specify the file format for the scanned image.

PPDDFF SSeettttiinnggss

PDF Version

1.3

1.4

1.5*

1.6

1.7

Archival (PDF/A)

Archival Version

A-1a*

A-1b

A-2u

Secure

Off*

Set the PDF format of the scanned image.

Archival Version and Archival (PDF/A) are supported

only when PDF Version is set to 1.4 and 1.7.

Note: The archival version, A-2u is only available

for PDF version 1.7.

SSpplliitt JJoobb bbyy PPaaggeess Enter a number to split pages. The split pages are sent

as separate emails.

To disable, enter 0. The range is 1–999.

CCoonntteenntt TTyyppee

Text

Text/Photo*

Photo

Graphics

Improve the output result based on the content of the

original document.

CCoonntteenntt SSoouurrccee

Black and White Laser

Improve the output result based on the original

document.

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MENU ITEM DESCRIPTION

Color Laser*

Inkjet

Photo/Film

Magazine

Newspaper

Press

Other

CCoolloorr

Black and White

Gray

Color*

Auto

Specify the color when scanning an image.

RReessoolluuttiioonn

75 dpi

150 dpi*

200 dpi

300 dpi

400 dpi

600 dpi

Set the resolution of the scanned image.

DDaarrkknneessss

1–9 (5*)

Adjust the darkness of the scanned image.

OOrriieennttaattiioonn

Portrait*

Landscape

Specify the orientation of text and graphics on the

page.

OOrriiggiinnaall SSiizzee

[List of paper sizes]

Set the paper size of the original document.

Mixed Sizes is the factory default setting.

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MENU ITEM DESCRIPTION

SSiiddeess

Off*

Long Edge

Short Edge

Specify the page orientation of text and graphics when

scanning a 2-sided document.

Note: An asterisk (*) next to a value indicates the factory default setting.

AAddvvaanncceedd IImmaaggiinngg

MENU ITEM DESCRIPTION

CCoolloorr BBaallaannccee

Cyan to Red

–4 to 4 (0*)

Magenta to Green

–4 to 4 (0*)

Yellow to Blue

–4 to 4 (0*)

Adjust the color intensity during scanning.

CCoolloorr DDrrooppoouutt

Color Dropout

None*

Red

Green

Blue

Default Red Threshold

0–255 (128*)

Default Green Threshold

0–255 (128*)

Default Blue Threshold

0–255 (128*)

Specify which color to drop during scanning, and adjust

the dropout setting for that color.

AAuuttoo CCoolloorr DDeetteecctt

Color Sensitivity

1–9 (5*)

Set the amount of color that the printer detects from

the original document.

This menu item appears only when Color is set to Auto.

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MENU ITEM DESCRIPTION

Area Sensitivity

1–9 (5*)

Email Bit Depth

1 bit*

8 bit

Minimum Scan Resolution

• 75 dpi

• 150 dpi

• 200 dpi

• 300 dpi*

JJPPEEGG QQuuaalliittyy

Best for content*

5–95

Set the quality of a JPEG-format scanned image.

• 5 reduces the file size, but lessens the image

quality.

• 95 provides the best image quality, but produces a

large file size.

CCoonnttrraasstt

Best for content*

Specify the contrast of the output.

BBaacckkggrroouunndd RReemmoovvaall

Background Detection

Content-based*

Fixed

Level

–4 to 4 (0*)

Adjust the amount of background visible on a scanned

image.

If you want to remove the background color from the

original document, then set Background Detection to

Content-based. If you want to remove image noise

from a photo, then set Background Detection to Fixed.

MMiirrrroorr IImmaaggee

Off*

Create a mirror image of the original document.

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MENU ITEM DESCRIPTION

NNeeggaattiivvee IImmaaggee

Off*

Create a negative image of the original document.

SShhaaddooww DDeettaaiill

–4 to 4 (0*)

Adjust the amount of shadow detail visible on a

scanned image.

SSccaann EEddggee ttoo EEddggee

Off*

Allow edge-to-edge scanning of the original document.

SShhaarrppnneessss

1–5 (3*)

Adjust the sharpness of a scanned image.

TTeemmppeerraattuurree

–4 to 4 (0*)

Specify whether to generate a cooler or warmer output.

BBllaannkk PPaaggeess

Blank Page Removal

Do Not Remove*

Remove

Blank Page Sensitivity

1–9 (5*)

Specify whether to include blank pages.

Note: An asterisk (*) next to a value indicates the factory default setting.

AAddmmiinn CCoonnttrroollss

MENU ITEM DESCRIPTION

MMaaxx EEmmaaiill SSiizzee

0–65535 (0*)

Set the allowable file size for each email.

SSiizzee EErrrroorr MMeessssaaggee Specify an error message that the printer sends when

an email exceeds its allowable file size.

You can type up to 1024 characters.

LLiimmiitt DDeessttiinnaattiioonnss Limit sending of email only to the specified list of

domain names.

Use a comma to separate each domain.

SSeenndd MMee aa CCooppyy Send a copy of the email to yourself.

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MENU ITEM DESCRIPTION

Never appears*

On by Default

Off by Default

Always On

AAllllooww sseellff--eemmaaiillss oonnllyy

Off*

When enabled, the user must be logged in and have a

valid email address to send emails. Emails can only be

sent to the logged-in user's email address.

UUssee cccc:://bbcccc::

Off*

Enable carbon copy and blind carbon copy in email.

UUssee MMuullttii--PPaaggee TTIIFFFF

On*

Off

Choose between single- and multiple-page TIFF files.

TTIIFFFF CCoommpprreessssiioonn

LZW*

JPEG

Set a compression option for TIFF files.

TTeexxtt DDeeffaauulltt

5–95 (75*)

Set the quality of text on a scanned image.

TTeexxtt//PPhhoottoo DDeeffaauulltt

5–95 (75*)

Set the quality of text or photo on a scanned image.

PPhhoottoo DDeeffaauulltt

5–95 (50*)

Set the quality of a photo on a scanned image.

AAddjjuusstt AADDFF SSkkeeww

Off

On*

Set the printer to adjust the skewed images from

documents that are scanned from the ADF.

TTrraannssmmiissssiioonn LLoogg

Print log*

Do Not Print Log

Print Only for Error

Print a log for successful email transmission.

LLoogg PPaappeerr SSoouurrccee

Tray [x] (1*)

Specify the paper source for printing logs.

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MENU ITEM DESCRIPTION

Multipurpose Feeder

AAllllooww SSaavvee aass SShhoorrttccuutt

Off

On*

Save email addresses as shortcuts.

When set to Off, the Save As Shortcut button does not

appear on the email Destination screen.

EEmmaaiill IImmaaggeess SSeenntt AAss

Attachment*

Web Link

Specify how to send the images in email.

RReesseett EEmmaaiill IInnffoorrmmaattiioonn AAfftteerr SSeennddiinngg

Off

On*

Restore the default email information after sending an

email.

Note: An asterisk (*) next to a value indicates the factory default setting.

WEB LINK SETUP

Note: Use the Web Link Setup to transfer scanned documents and images to an FTP server and send link to

the documents and images to email recipients.

MENU ITEM DESCRIPTION

SSeerrvveerr Set the FTP sever address.

LLooggiinn Set the user name of the FTP server.

PPaasssswwoorrdd Set the password to use for the user name on the FTP

server.

PPaatthh Set the path on the FTP server to use for the web link.

FFiillee NNaammee Set the file name to use for the web link.

WWeebb LLiinnkk Set the web link.

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FTP

Note: Some menu options are only available in Embedded Web Server.

FTP DEFAULTS

MENU ITEM DESCRIPTION

FFoorrmmaatt

JPEG (.jpg)

PDF (.pdf)*

TIFF (.tif)

XPS (.xps)

Specify the file format for the scanned image.

The menu items may vary depending on your printer

model.

PPDDFF SSeettttiinnggss

PDF Version

1.3

1.4

1.5*

1.6

1.7

Archival (PDF/A)

Off*

Archival Version

A-1a*

A-1b

A-2u

Secure

Off*

Set the PDF format for the scanned image.

Archival Version and Archival (PDF/A) are supported

only when PDF Version is set to 1.4 and 1.7.

Note: The archival version, A-2u is only available

for PDF version 1.7.

CCoonntteenntt TTyyppee

Text

Text/Photo*

Graphics

Photo

Improve the output result based on the content of the

original document.

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MENU ITEM DESCRIPTION

CCoonntteenntt SSoouurrccee

Black and White Laser

Color Laser*

Inkjet

Photo/Film

Magazine

Newspaper

Press

Other

Improve the output result based on the source of the

original document.

CCoolloorr

Black and White

Gray

Color*

Auto

Specify the color when scanning an image.

RReessoolluuttiioonn

75 dpi

150 dpi*

200 dpi

300 dpi

400 dpi

600 dpi

Set the resolution of the scanned image.

DDaarrkknneessss

1 to 9 (5*)

Adjust the darkness of the scanned image.

OOrriieennttaattiioonn

Portrait*

Landscape

Specify the orientation of text and graphics on the

page.

OOrriiggiinnaall SSiizzee

[List of paper sizes]

Set the paper size of the original document.

• Letter is the U.S. factory default setting. A4 is the

international factory default setting.

• The menu items may vary depending on your

printer model.

SSiiddeess Specify the page orientation of text and graphics when

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MENU ITEM DESCRIPTION

Off*

Long Edge

Short Edge

scanning a 2-sided document.

FFiillee NNaammee Specify the file name of the scanned image.

Note: An asterisk (*) next to a value indicates the factory default setting.

AAddvvaanncceedd IImmaaggiinngg

MENU ITEM DESCRIPTION

CCoolloorr BBaallaannccee

–4 to 4 (0*)

Adjust the amount of toner used for each color in scan

output.

CCoolloorr DDrrooppoouutt

Color Dropout

None*

Red

Green

Blue

Default Red Threshold

0–255 (128*)

Default Green Threshold

0–255 (128*)

Default Blue Threshold

0–255 (128*)

Specify which color to drop during scanning, and adjust

the dropout setting for that color.

AAuuttoo CCoolloorr DDeetteecctt

Color Sensitivity

1–9 (5*)

Area Sensitivity

1–9 (5*)

Set the amount of color that the printer detects from

the original document.

This menu item appears only when Color is set to Auto.

FTP Bit Depth

1 bit*

8 bit

Configure the auto color detection setting.

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MENU ITEM DESCRIPTION

Minimum Scan Resolution

75 dpi

150 dpi

200 dpi

300 dpi*

JJPPEEGG QQuuaalliittyy

Best for content*

5–95

Set the quality of a JPEG-format image.

• 5 reduces the file size, but lessens the image

quality.

• 90 provides the best image quality, but produces a

large file size.

CCoonnttrraasstt

Best for content*

Specify the contrast of the output.

BBaacckkggrroouunndd RReemmoovvaall

Background Detection

Content-based*

Fixed

Level

–4 to 4 (0*)

Adjust the amount of background visible on a scanned

image.

If you want to remove the background color from the

original document, then set Background Detection to

Content-based. If you want to remove image noise

from a photo, then set Background Detection to Fixed.

MMiirrrroorr IImmaaggee

Off*

Create a mirror image of the original document.

NNeeggaattiivvee IImmaaggee

Off*

Create a negative image of the original document.

SShhaaddooww DDeettaaiill

–4 to 4 (0*)

Adjust the amount of shadow detail visible on a

scanned image.

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MENU ITEM DESCRIPTION

SSccaann EEddggee ttoo EEddggee

Off*

Allow edge-to-edge scanning of the original document.

SShhaarrppnneessss

1–5 (3*)

Adjust the sharpness of a scanned image.

TTeemmppeerraattuurree

–4 to 4 (0*)

Specify whether to generate a cooler or warmer output.

BBllaannkk PPaaggeess

Blank Page Removal

Do Not Remove*

Remove

Blank Page Sensitivity

1–9 (0*)

Specify whether to include blank pages.

Note: An asterisk (*) next to a value indicates the factory default setting.

AAddmmiinn CCoonnttrroollss

MENU ITEM DESCRIPTION

TTeexxtt DDeeffaauulltt

5–95 (75*)

Set the quality of text on a scanned image.

TTeexxtt//PPhhoottoo DDeeffaauulltt

5–95 (75*)

Set the quality of text or photo image on a scanned

image.

PPhhoottoo DDeeffaauulltt

5–95 (50*)

Set the quality of a photo image on a scanned image.

UUssee MMuullttii--PPaaggee TTIIFFFF

On*

Off

Choose between single- and multiple-page TIFF files.

TTIIFFFF CCoommpprreessssiioonn

LZW*

JPEG

Set a compression option for TIFF files.

TTrraannssmmiissssiioonn LLoogg Print a log for successful FTP scan transmission.

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MENU ITEM DESCRIPTION

Print Log*

Do Not Print Log

Print Only for Error

LLoogg PPaappeerr SSoouurrccee

Tray [x] (1*)

Multipurpose Feeder

Specify the paper source for printing FTP logs.

AAllllooww SSaavvee aass SShhoorrttccuutt

Off

On*

Save custom FTP settings as shortcuts.

Adjust ADF Skew

Off

On*

Set the printer to adjust the skewed images from

documents that are scanned from the ADF.

UUssee PPaassssiivvee FFTTPP

Off*

When enabled, the FTP server specifies the data port

that the printer will connect to.

Note: An asterisk (*) next to a value indicates the factory default setting.

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USB Drive

Important: Some features are system administrator functions, and the options are hidden from view. For

more information, refer to www.xerox.com to view the Embedded Web Server Administrator Guide and

drivers for your printer.

Note: Some menu options are only available in Embedded Web Server.

FLASH DRIVE SCAN

MENU ITEM DESCRIPTION

FFoorrmmaatt

PDF (.pdf)*

TIFF (.tif)

JPEG (.jpg)

XPS (.xps)

Specify the file format for the scanned image.

The settings may vary depending on your printer

model.

PPDDFF SSeettttiinnggss

PDF Version

1.3

1.4

1.5*

1.6

1.7

Archival (PDF/A)

Off*

Archival Version

A-1a*

A-1b

A-2u

Secure

Off*

Set the PDF format for the scanned image.

Archival Version and Archival (PDF/A) are supported

only when PDF Version is set to 1.4 and 1.7.

Note: The archival version, A-2u is only available

for PDF version 1.7.

CCoonntteenntt TTyyppee

Text

Improve the output result based on the content of the

original document.

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MENU ITEM DESCRIPTION

Text/Photo*

Graphics

Photo

CCoonntteenntt SSoouurrccee

Black and White Laser

Color Laser*

Inkjet

Photo/Film

Magazine

Newspaper

Press

Other

Improve the output result based on the source of the

original document.

CCoolloorr

Black and White

Gray

Color*

Auto

Specify the color when scanning an image.

RReessoolluuttiioonn

75 dpi

150 dpi*

200 dpi

300 dpi

400 dpi

600 dpi

Set the resolution of the scanned image.

DDaarrkknneessss

1–9 (5*)

Adjust the darkness of the scanned image.

OOrriieennttaattiioonn

Portrait*

Landscape

Specify the orientation of text and graphics on the

page.

OOrriiggiinnaall SSiizzee

[List of paper sizes]

Set the paper size of the original document.

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MENU ITEM DESCRIPTION

• Letter is the U.S. factory default setting. A4 is the

international factory default setting.

• This menu item may vary depending on your

printer model.

SSiiddeess

Off*

Long edge

Short edge

Specify the page orientation of text and graphics when

scanning a 2-sided document.

FFiillee NNaammee Specify the file name of the scanned image.

Note: An asterisk (*) next to a value indicates the factory default setting.

AAddvvaanncceedd IImmaaggiinngg

MENU ITEM DESCRIPTION

CCoolloorr BBaallaannccee Adjust the amount of toner used for each color.

CCoolloorr DDrrooppoouutt

Color Dropout

None*

Red

Green

Blue

Default Red Threshold

0–255 (128*)

Default Green Threshold

0–255 (128*)

Default Blue Threshold

0–255 (128*)

Specify which color to drop during scanning, and adjust

the dropout setting for that color.

AAuuttoo CCoolloorr DDeetteecctt

Color Sensitivity

1–9 (5*)

Area Sensitivity

1–9 (5*)

Set the amount of color that the printer detects from

the original document.

This menu item appears only when Color is set to Auto.

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MENU ITEM DESCRIPTION

JJPPEEGG QQuuaalliittyy

Best for content*

5–95

Set the quality of a JPEG-format image.

• Five reduces the file size, but lessens the image

quality.

• Ninety provides the best image quality, but

produces a large file size.

CCoonnttrraasstt

Best for content*

Specify the contrast of the output.

BBaacckkggrroouunndd RReemmoovvaall

Background Detection

Content-based*

Fixed

Level

-4 to 4 (0*)

Adjust the amount of background visible on a scanned

image.

If you want to remove the background color from the

original document, then set Background Detection to

Content-based. If you want to remove image noise

from a photo, then set Background Detection to Fixed.

MMiirrrroorr IImmaaggee

Off*

Create a mirror image of the original document.

NNeeggaattiivvee IImmaaggee

Off*

Create a negative image of the original document.

SShhaaddooww DDeettaaiill

-4 to 4 (0*)

Adjust the amount of shadow detail visible on a

scanned image.

SSccaann EEddggee ttoo EEddggee

Off*

Allow edge-to-edge scanning of the original document.

SShhaarrppnneessss

1–5 (3*)

Adjust the sharpness of a scanned image.

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MENU ITEM DESCRIPTION

TTeemmppeerraattuurree

-4 to 4 (0*)

Specify whether to generate a cooler or warmer output.

BBllaannkk PPaaggeess

Blank Page Removal

Blank Page Sensitivity

Specify whether to include blank pages.

Note: An asterisk (*) next to a value indicates the factory default setting.

AAddmmiinn CCoonnttrroollss

MENU ITEM DESCRIPTION

TTeexxtt DDeeffaauulltt

5–95 (75*)

Set the quality of text on a scanned image.

TTeexxtt//PPhhoottoo DDeeffaauulltt

5–95 (75*)

Set the quality of text or photo on a scanned image.

PPhhoottoo DDeeffaauulltt

5–95 (75*)

Set the quality of a photo on a scanned image.

UUssee MMuullttii--PPaaggee TTIIFFFF

On*

Off

Choose between single- and multiple-page TIFF files.

TTIIFFFF CCoommpprreessssiioonn

LZW*

JPEG

Set the compression for TIFF files.

Adjust ADF Skew

Off

On*

Set the printer to adjust the skewed images from

documents that are scanned from the ADF.

Note: An asterisk (*) next to a value indicates the factory default setting.

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FLASH DRIVE PRINT

MENU ITEM DESCRIPTION

NNuummbbeerr ooff CCooppiieess

1–9999 (1*)

Set the number of copies.

PPaappeerr SSoouurrccee

• Tray 1*

• Manual Paper

• Manual Envelope

Set the paper source for the print job.

CCoolloorr

• Off

• On*

Print a flash drive file in color.

CCoollllaattee

• On [1,2,1,2,1,2]*

• Off [1,1,1,2,2,2]

Keep the pages of a print job stacked in sequence,

particularly when printing multiple copies of the job.

SSiiddeess

• 1-Sided*

• 2-Sided

Specify whether to print on one side or both sides of

the paper.

FFlliipp SSttyyllee

• Long Edge*

• Short Edge

Determine which side of the paper is bound when

performing 2-sided printing.

PPaaggeess ppeerr SSiiddee

• Off*

• 2 pages per side

• 3 pages per side

• 4 pages per side

• 6 pages per side

• 9 pages per side

• 12 pages per side

• 16 pages per side

Print multiple page images on one side of a sheet of

paper.

PPaaggeess ppeerr SSiiddee OOrrddeerriinngg

• Horizontal*

• Reverse Horizontal

• Reverse Vertical

• Vertical

Specify the positioning of multiple page images when

using Pages per Side menu.

PPaaggeess ppeerr SSiiddee OOrriieennttaattiioonn

• Auto*

• Landscape

• Portrait

Specify the orientation of multiple page images when

using Pages per Side menu.

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MENU ITEM DESCRIPTION

PPaaggeess ppeerr SSiiddee BBoorrddeerr

• None*

• Solid

Print a border around each page image when using

Pages per Side menu.

SSeeppaarraattoorr SShheeeettss

• Off*

• Between Copies

• Between Jobs

• Between Pages

Insert blank separator sheets when printing.

SSeeppaarraattoorr SShheeeett SSoouurrccee

• Tray 1*

Specify the paper source for the separator sheet.

BBllaannkk PPaaggeess

• Do Not Print*

• Print

Print blank pages in a print job.

Note: An asterisk (*) next to a value indicates the factory default setting.

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Network/Ports

Important: Some features are system administrator functions, and the options are hidden from view. For

more information, refer to www.xerox.com to view the Embedded Web Server Administrator Guide and

drivers for your printer.

Note: Some menu options are only available in Embedded Web Server.

NETWORK OVERVIEW

MENU ITEM DESCRIPTION

AAccttiivvee AAddaapptteerr

Auto*

Standard Network

Wireless

Specify how a network is connected.

Wireless appears only when a wireless network adapter

is installed.

NNeettwwoorrkk SSttaattuuss Show the connection status of the printer network.

DDiissppllaayy NNeettwwoorrkk SSttaattuuss oonn PPrriinntteerr

On*

Off

Show the network status on the display.

SSppeeeedd,, DDuupplleexx Show the speed of the currently active network card.

IIPPvv44 Show the IPv4 address.

AAllll IIPPvv66 AAddddrreesssseess Show all IPv6 addresses.

RReesseett PPrriinntt SSeerrvveerr Reset all active network connections to the printer.

This setting removes all network configuration settings.

NNeettwwoorrkk JJoobb TTiimmeeoouutt

Off

On* (90 seconds)

Set the time before the printer cancels a network print

job.

BBaannnneerr PPaaggee

Off*

Print a banner page.

SSccaann ttoo PPCC PPoorrtt RRaannggee

9751:12000*

Specify a valid port range for printers that are behind a

port blocking firewall.

EEnnaabbllee NNeettwwoorrkk CCoonnnneeccttiioonnss

• On*

• Off

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MENU ITEM DESCRIPTION

EEnnaabbllee LLLLDDPP

• On

• Off*

Note: An asterisk (*) next to a value indicates the factory default setting.

WIRELESS

Note: This menu is available only in printers connected to a Wi-Fi network or printers that have a wireless

network adapter.

MENU ITEM DESCRIPTION

WWiirreelleessss CCoonnnneeccttiioonn SSeettuupp

Network Name

Configure the Wi-Fi connection using the control panel.

CCoommppaattiibbiilliittyy

802.11 b/g/n (2.4 GHz)

802.11 a/b/g/n/ac (2.4 GHz/5 GHz)

802.11 a/n/ac (5 GHz)

Specify the standard for the Wi-Fi network.

Note: 802.11 a/b/g/n/ac (2.4 GHz/5 GHz) and

802.11 a/n/ac (5 GHz) only appear when a

Wi-Fi option is installed.

WWiirreelleessss SSeeccuurriittyy MMooddee

• Disabled

• WPA2/WPA-Personal

– WPA2/WPA-PSK Encryption Mode

– AES

– Set Pre-Shared Key

• WPA2-Personal

– WPA2-PSK Encryption Mode

– AES

– Set Pre-Shared Key

• WPA2/WPA3 - Personal

– WPA2/WPA3 - PSK Encryption Mode

– Set Pre-Shared Key

• WPA3 - Personal

– WPA3 - PSK Encryption Mode

– Set Pre-Shared Key

• 802.1x - RADIUS

Set the type of security for connecting the printer to

wireless devices.

Enable wireless security through Wi-Fi Protected Access

(WPA) or through 802.1x standard.

When set to WPA security mode, for the Pre-Shared

Key, enter the password for the secure wireless

connection.

When set to 802.1x-RADIUS, ensure to configure the

802.1x authentication settings to avoid network

disconnection.

PMF is Protected Management Frames.

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MENU ITEM DESCRIPTION

– 802.1x Encryption Mode

– WPA +

– WPA2

– WPA2 + PMF

IIPPvv44

• Enable DHCP

– On

– Off

• Set Static IP Address

– IP Address

– Netmask

– Gateway

Enable Dynamic Host Configuration Protocol (DHCP)

and configure static IP address.

DHCP is a standard protocol that allows a server to

distribute IP addressing and configuration information

dynamically to clients.

IIPPvv66

• Enable IPv6

– On

– Off

• Enable DHCPv6

– On

– Off

• Stateless Address Auto configuration

– On

– Off

• DNS Server Address

• Manually Assigned IPv6 Address

• Manually Assigned IPv6 Router

• Address Prefix

0–128 (64

)

• All IPv6 Addresses

• All IPv6 Router Addresses

Enable and configure IPv6 settings in the printer.

NNeettwwoorrkk AAddddrreessss

• UAA

• LAA

View the network addresses.

PPCCLL SSmmaarrttSSwwiittcchh

• On

• Off

Set the printer to switch automatically to PCL

emulation when a print job requires it, regardless of

the default printer language.

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MENU ITEM DESCRIPTION

If PCL SmartSwitch is off, then the printer does not

examine incoming data and uses the default printer

language specified in the Setup menu.

PPSS SSmmaarrttSSwwiittcchh

• On

• Off

Set the printer to switch automatically to PS emulation

when a print job requires it, regardless of the default

printer language.

If PS SmartSwitch is off, then the printer does not

examine incoming data and uses the default printer

language specified in the Setup menu.

MMaacc BBiinnaarryy PPSS

• Auto

• On

• Off

Set the printer to process Macintosh binary PostScript

print jobs.

• On processes raw binary PostScript print jobs.

• Off filters print jobs using the standard protocol.

Note: An asterisk (*) next to a value indicates the factory default setting.

WI-FI DIRECT

MENU ITEM DESCRIPTION

EEnnaabbllee WWii--FFii DDiirreecctt

• On

• Off*

Set the printer to connect directly to Wi-Fi devices.

WWii--FFii DDiirreecctt NNaammee Specify the name of the Wi-Fi Direct network.

WWii--FFii DDiirreecctt PPaasssswwoorrdd Set the password to authenticate and validate users on

a Wi-Fi connection.

SShhooww PPaasssswwoorrdd oonn SSeettuupp PPaaggee

• Off

• On*

Show the Wi-Fi Direct Password on the Network Setup

Page.

PPrreeffeerrrreedd CChhaannnneell NNuummbbeerr

• 1–11

• Auto*

Set the preferred channel of the Wi-Fi network.

GGrroouupp OOwwnneerr IIPP AAddddrreessss Specify the IP address of the group owner.

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MENU ITEM DESCRIPTION

AAuuttoo--AAcccceepptt PPuusshh BBuuttttoonn RReeqquueessttss

• Off*

• On

Accept requests to connect to the network

automatically.

Note: Accepting clients automatically is not

secured.

Note: An asterisk (*) next to a value indicates the factory default setting.

AIRPRINT

MENU ITEM DESCRIPTION

OOvveerrvviieeww

All Print Functions: Enabled

AAiirrPPrriinntt

• Enabled*

• Disabled

BBoonnjjoouurr NNaammee The name to use to identify the printer on Airprint.

OOrrggaanniizzaattiioonn NNaammee

OOrrggaanniizzaattiioonnaall UUnniitt

PPrriinntteerr LLooccaattiioonn

PPrriinntteerr’’ss LLaattiittuuddee GPS latitude of the printer. The range is -90 to 90.

PPrriinntteerr’’ss LLoonnggiittuuddee GPS longitude of the printer. The range is -180 to 180.

PPrriinntteerr’’ss AAllttiittuuddee GPS altitude of the printer. The range is -100000 to

100000.

MMoorree OOppttiioonnss From the Embedded Web Server, navigate to Settings

> Network/Ports > AirPrint > More Options for the

following options.

SSuupppplliieess

Black Cartridge

Cyan Cartridge

Magenta Cartridge

Yellow Cartridge

Imaging Kit

Waste Toner Bottle

This menu lists the supplies status/notifications.

PPrriinntteerr This menu lists the printer specifications and input/

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MENU ITEM DESCRIPTION

Device Type

Device Speed

Firmware Level

Multipurpose Feeder

Tray 1

Tray 2

Tray 3

Tray 4

Standard Bin

output tray status/notifications.

LLooggiinn MMeetthhooddss For more information, refer to Login Methods.

CCeerrttiiffiiccaattee MMaannaaggeemmeenntt For more information, refer to Certificate Management.

CCoonnffiiddeennttiiaall PPrriinntt SSeettuupp For more information, refer to Confidential Print Setup.

MOBILE SERVICES MANAGEMENT

MENU ITEM DESCRIPTION

EEnnaabbllee IIPPPP PPrriinntt

• On*

• Off

Enable IPP Print setting in the Printer.

EEnnaabbllee IIPPPP FFaaxx

• On*

• Off

Enable IPP Fax setting in the Printer.

EEnnaabbllee IIPPPP OOvveerr UUSSBB

• On*

• Off

Enable IPP Over USB setting in the Printer.

Note: After changing this setting, user needs to

restart the Printer.

EEnnaabbllee SSccaann

• On*

• Off

Enable Mobile Scan setting in the Printer.

EEnnaabbllee MMoopprriiaa PPrriinntt DDiissccoovveerryy

• On*

• Off

Enable Mopria Print Discovery setting in the Printer.

Note: An asterisk (*) next to a value indicates the factory default setting.

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ETHERNET

MENU ITEM DESCRIPTION

NNeettwwoorrkk SSppeeeedd Show the speed of an active network adapter.

IIPPvv44

• Enable DHCP (On*)

• Set Static IP Address

Configure the IPv4 settings.

IIPPvv66

• Enable IPv6 (On*)

• Enable DHCPv6 (Off*)

• Stateless Address Autoconfiguration (On*)

• DNS Server Address

• Manually Assigned IPV6 Address

• Manually Assigned IPV6 Router

• Address Prefix (64*)

• All IPv6 Addresses

• All IPv6 Router Addresses

Configure the IPv6 settings.

NNeettwwoorrkk AAddddrreessss

• UAA

• LAA

Specify the network address.

NNeettwwoorrkk AAddddrreessss

PCL SmartSwitch

• Off

• On*

Set the printer to switch automatically to PCL

emulation when a print job requires it, regardless of

the default printer language.

Note: When this setting is disabled, the printer

does not examine incoming data and uses the

default printer language specified in the Setup

menu.

NNeettwwoorrkk AAddddrreessss

PS SmartSwitch

• Off*

• On

Set the printer to switch automatically to PostScript

emulation when a print job requires it, regardless of

the default printer language.

Note: When this setting is disabled, the printer

does not examine incoming data and uses the

default printer language specified in the Setup

menu.

MMaacc BBiinnaarryy PPSS

• Auto*

• On

• Off

Set the printer to process Macintosh binary PostScript

print jobs.

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MENU ITEM DESCRIPTION

Note:

• Auto processes print jobs from computers

using either Windows or Macintosh

operating systems.

• Off filters PostScript print jobs using the

standard protocol.

EEnneerrggyy EEffffiicciieenntt EEtthheerrnneett

• Off

• On

• Auto*

Reduce power consumption when the printer does not

receive data from the Ethernet network.

Note: An asterisk (*) next to a value indicates the factory default setting.

TCP/IP

Note: This menu appears only in network printers or printers attached to print servers.

MENU ITEM DESCRIPTION

SSeett HHoossttnnaammee Set the current TCP/IP host name.

DDoommaaiinn NNaammee Set the domain name.

AAllllooww DDHHCCPP//BBOOOOTTPP ttoo uuppddaattee NNTTPP sseerrvveerr

• On*

• Off

Allow the DHCP and BOOTP clients to update the NTP

settings of the printer.

ZZeerroo CCoonnffiigguurraattiioonn NNaammee Specify a service name for the zero configuration

network.

EEnnaabbllee AAuuttoo IIPP

• Off

• On*

Assign an IP address automatically.

DDNNSS SSeerrvveerr AAddddrreessss Specify the current Domain Name System (DNS) server

address.

BBaacckkuupp DDNNSS SSeerrvveerr AAddddrreessss Specify the backup DNS server addresses.

BBaacckkuupp DDNNSS SSeerrvveerr AAddddrreessss 22

BBaacckkuupp DDNNSS SSeerrvveerr AAddddrreessss 33

DDoommaaiinn SSeeaarrcchh OOrrddeerr Specify a list of domain names to locate the printer and

its resources that reside in different domains on the

network.

EEnnaabbllee DDDDNNSS Update the Dynamic DNS settings.

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MENU ITEM DESCRIPTION

• Off*

• On

DDDDNNSS TTTTLL Specify the current DDNS settings.

DDeeffaauulltt TTTTLL

DDDDNNSS RReeffrreesshh TTiimmee

EEnnaabbllee mmDDNNSS

• Off

• On*

Update multicast DNS settings.

WWIINNSS SSeerrvveerr AAddddrreessss Specify a server address for Windows Internet Name

Service (WINS).

EEnnaabbllee BBOOOOTTPP

• Off*

• On

Allow the BOOTP to assign a printer IP address.

RReessttrriicctteedd SSeerrvveerr LLiisstt Specify an IP address for the TCP connections.

Note:

• Use a comma to separate each IP address.

• You can add up to 50 IP addresses.

RReessttrriicctteedd SSeerrvveerr LLiisstt OOppttiioonnss

• Block All Ports*

• Block Printing Only

• Block Printing and HTTP Only

Specify the access option for IP addresses that are not

in the list.

MMTTUU

256–1500 Ethernet (1500*)

Specify a maximum transmission unit (MTU) parameter

for the TCP connections.

RRaaww PPrriinntt PPoorrtt

1–65535 (9100*)

Specify a raw port number for printers connected on a

network.

OOuuttbboouunndd TTrraaffffiicc MMaaxxiimmuumm SSppeeeedd

• Off*

• On

Set the maximum transfer rate of the printer.

Note: When enabled, the option for this setting

is 100–1000000 Kilobits/second.

TTLLSS SSuuppppoorrtt

• TLSv1.3 is supported by default

• Enable TLSv1.0 (Off*)

• Enable TLSv1.1 (Off*)

• Enable TLSv1.2 (On*)

Enable the Transport Layer Security protocol.

SSSSLL CCiipphheerr LLiisstt Ready Only list of cipher algorithms used for the TLS

connections.

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MENU ITEM DESCRIPTION

TTLLSSvv11..33 SSSSLL CCiipphheerr LLiisstt Ready Only list of cipher algorithms used for TLSv1.3

connections.

TTCCPP//IIPP PPoorrtt AAcccceessss

[Port Names x]

• On

• Off

Lists all of the Ports available and their status.

Note: An asterisk (*) next to a value indicates the factory default setting.

SNMP

Note: This menu appears only in network printers or printers that are attached to print servers.

MENU ITEM DESCRIPTION

SSNNMMPP VVeerrssiioonnss 11 aanndd 22cc

• Enabled

– Off

– On*

• Allow SNMP Set

– Off

– On*

• Enable PPM (Printer Port Monitor) MIB

– Off

– On*

• GET SNMP Community

• SET SNMP Community

Configure Simple Network Management Protocol

(SNMP) versions 1 and 2c to install print drivers and

applications.

SSNNMMPP VVeerrssiioonn 33

• Enabled

– Off*

– On

• Context Name

• Set Read/Write Credentials

– User Name

– Authentication Password

– Privacy Password

• Set Read-only Credentials

Configure SNMP version 3 to install and update the

printer security.

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MENU ITEM DESCRIPTION

– User Name

– Authentication Password

– Privacy Password

• Authentication Hash

– MD5

– SHA1*

• Minimum Authentication Level

– No Authentication, No Privacy

– Authentication, No Privacy

– Authentication, Privacy*

• Privacy Algorithm

– DES

– AES-128*

SSeett SSNNMMPP TTrraappss

• Trap Destination: 1–20

• IP Address

• Output Hopper Full

– On

– Off*

• Load Paper

– On

– Off*

• Paper Jam

– On

– Off*

• Toner Low

– On

– Off*

• Service Required

– On

– Off*

• Cover Opened

Configure SNMP Traps on certain conditions.

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MENU ITEM DESCRIPTION

– On

– Off*

• Page Complexity Error

– On

– Off*

• Offline

– On

– Off*

• Printer MIB (RFC 1759)

– On

– Off*

• MPS MIB

– On

– Off*

Note: An asterisk (*) next to a value indicates the factory default setting.

IPSEC

Note: This menu appears only in network printers or printers that are attached to print servers.

MENU ITEM DESCRIPTION

EEnnaabbllee IIPPSSeecc

• Off*

• On

Enable Internet Protocol Security (IPSec).

BBaassee CCoonnffiigguurraattiioonn

• Default*

• Compatibility

• Secure

Set the IPSec base configuration.

DDHH ((DDiiffffiiee--HHeellllmmaann)) GGrroouupp PPrrooppoossaall

• modp2048 (14)*

• modp3072 (15)

• modp4069 (16)

• modp6144 (17)

Set the IPSec base configuration.

PPrrooppoosseedd EEnnccrryyppttiioonn MMeetthhoodd

• 3DES

• AES*

Set the encryption method.

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MENU ITEM DESCRIPTION

PPrrooppoosseedd AAuutthheennttiiccaattiioonn MMeetthhoodd

• SHA1

• SHA256*

• SHA512

Set the authentication method.

IIKKEE SSAA LLiiffeettiimmee ((HHoouurrss))

• 1

• 2

• 4

• 8

• 24*

Specify the IKE SA expiry period.

IIPPSSeecc SSAA LLiiffeettiimmee ((HHoouurrss))

• 1

• 2

• 4

• 8*

• 24

Specify the IPSec SA expiry period.

IIPPSSeecc DDeevviiccee CCeerrttiiffiiccaattee Specify an IPSec certificate.

PPrree--SShhaarreedd KKeeyy AAuutthheennttiiccaatteedd CCoonnnneeccttiioonnss

• Host [x]

Configure the authenticated connections of the printer.

CCeerrttiiffiiccaattee AAuutthheennttiiccaatteedd CCoonnnneeccttiioonnss

• Host [x] Address[/subnet]

Note: An asterisk (*) next to a value indicates the factory default setting.

802.1X

Note: This menu appears only in network printers or printers that are attached to print servers.

MENU ITEM DESCRIPTION

AAccttiivvee

• Off*

• On

Let the printer join networks that require

authentication before allowing access.

880022..11xx AAuutthheennttiiccaattiioonn

• Device Login Name

• Device Login Password

• Validate Serve Certificate (On*)

• Enable Event Logging (Off*)

• 802.1x Device Certificate

Configure the settings for authenticating the 802.1x

connection.

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MENU ITEM DESCRIPTION

AAuutthheennttiiccaattiioonn MMeecchhaanniissmmss

• EAP - MD5 (On*)

• EAP - MSCHAPv2 (On*)

• LEAP (On*)

• PEAP (On*)

• EAP - TLS (On*)

• EAP - TTLS (On*)

• TTLS Authentication Method

– CHAP

– MSCHAP

– MSCHAPv2*

– PAP

Configure the allowed authentication mechanisms for

the 802.1x connection.

Note: An asterisk (*) next to a value indicates the factory default setting.

LPD CONFIGURATION

Note: This menu appears only in network printers or printers that are attached to print servers.

MENU ITEM DESCRIPTION

LLPPDD TTiimmeeoouutt

0–65535 seconds (90*)

Set the time-out value to stop the Line Printer Daemon

(LPD) server from waiting indefinitely for hung or

invalid print jobs.

LLPPDD BBaannnneerr PPaaggee

• Off*

• On

Print a banner page for all LPD print jobs.

Note: A banner page is the first page of a print

job used as a separator of print jobs and to

identify the originator of the print job request.

LLPPDD TTrraaiilleerr PPaaggee

• Off*

• On

Print a trailer page for all LPD print jobs.

Note: A trailer page is the last page of a print

job.

LLPPDD CCaarrrriiaaggee RReettuurrnn CCoonnvveerrssiioonn

• Off*

• On

Enable carriage return conversion.

Note: Carriage return is a mechanism that

commands the printer to move the position of

the cursor to the first position on the same line.

Note: An asterisk (*) next to a value indicates the factory default setting.

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HTTP/FTP SETTINGS

MENU ITEM DESCRIPTION

PPrrooxxyy

• HTTP Proxy IP Address

• HTTP Default IP Port

• FTP Proxy IP Address

• FTP Default IP Port

• Authentication

• User Name

• Password

• Local domains

Configure the HTTP and FTP server settings.

OOtthheerr SSeettttiinnggss

Enable HTTP Server (On*) Access the Embedded Web Server to monitor and

manage the printer.

Enable HTTPS (On*) Enable Hypertext Transfer Protocol Secure (HTTPS) to

encrypt data transferring to and from the print server.

Force HTTPS Connections (Off*) Force the printer to use HTTPS connections.

Enable FTP/TFTP (On*) Send files using FTP/TFTP.

HTTPS Device Certificate (default*) View the HTTP device certificate used on the printer.

Timeout for HTTP/FTP Requests (30*) Specify the amount of time before the server

connection stops.

Retries for HTTP/FTP Requests (3*) Set the number of retries to connect to the HTTP/FTP

server.

Note: An asterisk (*) next to a value indicates the factory default setting.

THINPRINT

MENU ITEM DESCRIPTION

EEnnaabbllee TThhiinnPPrriinntt

• Off*

• On

Print using ThinPrint.

PPoorrtt NNuummbbeerr

4000–4999 (4000*)

Set the port number for the ThinPrint server.

BBaannddwwiiddtthh ((bbiittss//sseecc))

100–1000000 (0*)

Set the speed to transmit data in a ThinPrint environment.

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MENU ITEM DESCRIPTION

PPaacckkeett SSiizzee ((kkbbyytteess))

0–64000 (0*)

Set the packet size for data transmission.

Note: For more information, refer to the Embedded Web Server Administrator Guide.

Note: An asterisk (*) next to a value indicates the factory default setting.

USB

MENU ITEM DESCRIPTION

PPCCLL SSmmaarrttSSwwiittcchh

• Off

• On*

Set the printer to switch to PCL emulation when a print

job received through a USB port requires it, regardless

of the default printer language.

Note: When this setting is disabled, the printer

does not examine incoming data and uses the

default printer language specified in the Setup

menu.

PPSS SSmmaarrttSSwwiittcchh

• Off

• On*

Set the printer to switch to PS emulation when a print

job received through a USB port requires it, regardless

of the default printer language.

Note: When this setting is disabled, the printer

does not examine incoming data and uses the

default printer language specified in the Setup

menu.

MMaacc BBiinnaarryy PPSS

• Auto*

• On

• Off

Set the printer to process Macintosh binary PostScript

print jobs.

Note:

• Auto processes print jobs from computers

using either Windows or Macintosh

operating.

• Off filters PostScript print jobs using the

standard protocol.

EEnnaabbllee UUSSBB PPoorrtt

• Disable

• Enable*

Enable the standard USB port.

Note: An asterisk (*) next to a value indicates the factory default setting.

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RESTRICT EXTERNAL NETWORK ACCESS

MENU ITEM DESCRIPTION

RReessttrriicctt eexxtteerrnnaall nneettwwoorrkk aacccceessss

• Off*

• On

If enabled the printer monitors for restricted external

connections. Once detected, the printer will disable the

network connection and send an Email notification.

EExxtteerrnnaall nneettwwoorrkk aaddddrreessss Specify the network addresses with restricted access.

EEmmaaiill aaddddrreessss ffoorr nnoottiiffiiccaattiioonn Specify an email address to send a notification of

logged events.

PPiinngg ffrreeqquueennccyy

1–300 (10*)

Specify the network query interval in seconds.

SSuubbjjeecctt Specify the subject and message of the notification

email.

MMeessssaaggee

Note: An asterisk (*) next to a value indicates the factory default setting.

UNIVERSAL PRINT

Universal Print is a cloud-based print protocol that provides a simple and secure print solution for Microsoft

365

users. Universal Print allows administrators to manage printers without the need for on-premises print servers.

Universal Print enables users to access cloud printers without the need for print drivers.

You can use the Universal Print page to register your Xerox

device for Universal Print.

PPrreerreeqquuiissiitteess

• Microsoft Azure AD Account

• Windows 10 Client version 1903 or higher

MENU ITEM DESCRIPTION

SSttaattuuss Device is not currently registered with Universal Print.

RReeggiissttrraattiioonn User can use the Universal print page to register the Xerox

device for Universal

Print.

PPrriinntteerr NNaammee The Default printer name appears. User can also update the Xerox

printer

name.

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MENU ITEM DESCRIPTION

RReeggiisstteerr To register, do the following steps:

1 Go to Settings > Network/Ports > Universal Print, then click Register. The

Registration process authenticates the device with Microsoft

Azure

Active

Directory.

2 The Register Device window appears. To copy the registration code, click

Copy, then click the link https://microsoft.com/devicelogin.

Note: The registration code expires after 15 minutes. The registration

process needs to be completed before the code expires.

3 A Microsoft-managed webpage opens. Do the following steps:

a Paste the registration code into the code field in the Enter code

window, then click Next.

b Select the appropriate Microsoft

account in the Pick an account

window.

Note: For registration, select an available Microsoft

account. The

selected account is used solely to establish a trusted connection for

the device with the Universal Print service. After registration, Universal

Print does not use the account again.

4 A Xerox Universal Print window appears. Click Continue and close the

window.

Note: For more information, refer to the Embedded Web Server Administrator Guide.

MENU ITEM DESCRIPTION

SSttaattuuss Device is online and registered with Universal Print.

RReeggiissttrraattiioonn User can use the Universal print page to deregister the Xerox

device for

Universal Print.

PPrriinntteerr NNaammee Registered printer name appears.

DDeerreeggiisstteerr Use this function to deregister the device from the Universal Print Service.

Additional information for Universal Print

TToo aadddd aa PPrriinntteerr ffrroomm WWiinnddoowwss SSeerrvveerr::

1. Go to Settings > Printer & Scanners, then click Add a printer or scanner.

2. Select the printer from the printer list, then click Add device. If the printer does not appear in the list, do the

following steps:

a. Go to Search for printers in my organization.

b. Type the registered name on the text field, and click Search. Once the printer appears on the list, click Add

Device.

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Note: Windows 11 supports PIN-protected printing. For example, to protect your print, you can use a 4-digit

PIN between 0 and 9.

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Security

Important: Some features are system administrator functions, and the options are hidden from view. For

more information, refer to www.xerox.com to view the Embedded Web Server Administrator Guide and

drivers for your printer.

Note: Some menu options are only available in Embedded Web Server.

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Public

MENU ITEM DESCRIPTION

MMaannaaggee PPeerrmmiissssiioonnss

• Function Access

– Access Address Book in Apps

– Modify Address Book

– Manage Shortcuts

– Create Profiles

– Manage Bookmarks

– Flash Drive Print

– Flash Drive Color Printing

– Flash Drive Scan

– Copy Function

– Copy Color Printing

– Color Dropout

– Email Function

– Fax Function

– FTP Function

– Release Held Faxes

– Held Jobs Access

– Use Profiles

– Cancel Jobs at the Device

– Change Language

– Internet Printing Protocol (IPP)

– B/W Print

– Color Print

– Network Folder–Scan

Control access to the printer functions.

MMaannaaggee PPeerrmmiissssiioonnss

• Administrative Menus

– Security Menu

– Network/Ports Menu

– Paper Menu

Control access to the printer menus.

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MENU ITEM DESCRIPTION

– Reports Menu

– Function Configuration Menus

– Supplies Menu

– Option Card Menu

– SE Menu

– Device Menu

– Supplies Plan Menu

MMaannaaggee PPeerrmmiissssiioonnss

• Device Management

– Remote Management

– Firmware Updates

– Apps Configuration

– Embedded Web Server Access

– Import / Export All Settings

– Out of Service Erase

Control access to the printer management options.

MMaannaaggee PPeerrmmiissssiioonnss

• Apps

– New Apps

– Slideshow

– Change Wallpaper

– Screen Saver

– Card Copy

– Scan Center

– Scan Center Custom 1

– Scan Center Custom 2

– Scan Center Custom 3

– Scan Center Custom 4

– Scan Center Custom 5

– Scan Center Custom 6

– Scan Center Custom 7

– Scan Center Custom 8

– Scan Center Custom 9

– Scan Center Custom 10

Control access to the printer applications.

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Local Accounts

MENU ITEM DESCRIPTION

AAdddd UUsseerr

• User Name/Password

• User Name

• Password

• PIN

Create local accounts to manage access to the printer

functions.

MMaannaaggee GGrroouuppss//PPeerrmmiissssiioonnss Show a list of all saved groups in the printer.

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Network Accounts

MENU ITEM DESCRIPTION

AAdddd LLooggiinn MMeetthhoodd

Active Directory

Status is Joined or Not Joined.

Join an Active Directory Domain:

• Domain

• User Name

• Password

• Organization Unit

Control group or user access to printer functions,

applications, and security settings.

AAdddd LLooggiinn MMeetthhoodd

LDAP Setup

Authentication Type

• LDAP

• LDAP + GSSAPI

General Information

• Setup Name

• Server Address

• Server Port

• Required User Input

– User Name and Password

Control group or user access to printer functions,

applications, and security settings.

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MENU ITEM DESCRIPTION

– User Name

Device Credentials

• Anonymous LDAP Bind

• Device Username

• Device Password

Advanced Options

• Use SSL/TLS

• Require Certificate

• User ID Attribute

• Mail Attribute

• Fax Number Attribute

• Full Name Attribute

• Home Directory Attribute

• Group Membership Attribute

• Search Base

• Search Timeout

• Follow LDAP Referrals

Search Specific Object Classes

• person

• Custom Object Class 1

• Custom Object Class 2

• Custom Object Class 3

Address Book Setup

• Displayed Name

• Max Search Results

• Use user credentials

• SSeeaarrcchh AAttttrriibbuutteess

– cn

– sn

– givenName

– samaccountname

– uid

– [mail attribute]

– [fax attribute]

– Custom Attribute 1

– Custom Attribute 2

– Custom Attribute 3

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MENU ITEM DESCRIPTION

– Custom Filter

AAdddd LLooggiinn MMeetthhoodd

Kerberos Setup

General Simple Kerberos File

• KDC Address

• KDC Port

• Realm

Import Kerberos File

• Browse

Miscellaneous Settings

• Character Encoding

– UTF-8

– PC-858

– ISO 8859–2

– ISO 8859–5

– ISO 8859–9

• Disable Reverse IP Lookups

Control group or user access to printer functions,

applications, and security settings.

CERTIFICATE MANAGEMENT

MENU ITEM DESCRIPTION

Configure Certificate Auto Update

• On

• Off

To configure certificate auto update, the printer must

be joined to an Active Directory Domain.

Configure Certificate Defaults

• Common Name

• Organization Name

• Unit Name

• Country/Region

• Province Name

• City Name

• Subject Alternative Name

The settings defined on the Set Certificate Defaults

window are used as the defaults for all generated

certificates.

Common Name: Leave this field bland to default the

Common Name to the hostname.

Organization Name: Leave this field blank to use the

manufacturer name as the Organization Name.

Country/Region: The country Name (C) must conform

to ISO 3166 (2 characters only) or the certificate will

not be generated.

Subject Alternate Name: The Alternative Name (AN)

and prefix must confirm to RFC 2459 or the certificate

will not be generated. If you want the Subject

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MENU ITEM DESCRIPTION

Alternate Name.

DDeevviiccee CCeerrttiiffiiccaatteess

• Generate

• Import

• Delete

The Device Certificates that are installed on the printer

appear in the table below. Details include their Friendly

Name, Common Name, Issuer Common Name, dates

of validity, and an indication if they are signed or

unsigned.

MMaannaaggee CCAA CCeerrttiiffiiccaatteess

• Upload CA

• Delete

The Manage CA Certificates area shows any certificate

authority certificates that are uploaded to the printer.

If a CA certificate is uploaded, the table shows the CA

Common Name and the dates of validity.

SCHEDULE USB DEVICES

MENU ITEM DESCRIPTION

SScchheedduullee UUSSBB DDeevviicceess

Add New Schedule

Schedule access to the front USB port.

SECURITY AUDIT LOG

MENU ITEM DESCRIPTION

EEnnaabbllee AAuuddiitt

Off

Record the events in the secure audit log and remote

syslog.

EEnnaabbllee RReemmoottee SSyysslloogg

Off

Send audit logs to a remote server.

RReemmoottee SSyysslloogg SSeerrvveerr Specify the remote syslog server.

RReemmoottee SSyysslloogg PPoorrtt

1–65535 (514

)

Specify the remote syslog port.

RReemmoottee SSyysslloogg MMeetthhoodd

Normal UDP

Stunnel

Specify a syslog method to transmit logged events to a

remote server.

RReemmoottee SSyysslloogg FFaacciilliittyy

0 - Kernel Messages

1 - User-Level Messages

Specify a facility code that the printer uses when

sending log events to a remote server

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MENU ITEM DESCRIPTION

2 - Mail System

3 - System Daemons

4 - Security/Authorization Messages

5 - Messages Generated Internally by Syslogs

6 - Line Printer Subsystem

7 - Network News Subsystem

8 - UUCP Subsystem

9 - Clock Daemon

10 - Security/Authorization Messages

11 - FTP Daemon

12 - NTP Subsystem

13 - Log Audit

14 - Log Alert

15 - Clock Daemon

16 - Local Use 0 (local0)

17- Local Use 1 (local1)

18 - Local Use 2 (local2)

19 - Local Use 3 (local3)

20 - Local Use 4 (local4)

21 - Local Use 5 (local5)

22 - Local Use 6 (local6)

23 - Local Use 7 (local7)

SSeevveerriittyy ooff EEvveennttss ttoo LLoogg

0 - Emergency

1 - Alert

2 - Critical

3 - Error

4 - Warning

5 - Notice

6 - Informational

7 - Debug

Specify the priority level cutoff for logging messages

and events.

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MENU ITEM DESCRIPTION

RReemmoottee SSyysslloogg NNoonn--LLooggggeedd EEvveennttss

Off*

Send all events, regardless of severity level, to the

remote server.

AAddmmiinn’’ss EEmmaaiill AAddddrreessss Send email notification of logged events to the

administrator.

EEmmaaiill LLoogg CClleeaarreedd AAlleerrtt

Off

Send email notification to the administrator when a

log entry is deleted.

EEmmaaiill LLoogg WWrraappppeedd AAlleerrtt

Off

Send email notification to the administrator when the

log becomes full and begins to overwrite the oldest

entries.

LLoogg FFuullll BBeehhaavviioorr

Wrap Over Oldest Entries

Email Log Then Delete All Entries

Resolve log storage issues when the log fills its allotted

memory.

EEmmaaiill %% FFuullll AAlleerrtt

Off

Send email notification to the administrator when the

log fills its allotted memory.

%% FFuullll AAlleerrtt LLeevveell

1–99 (90

)

EEmmaaiill LLoogg EExxppoorrtteedd AAlleerrtt

Off

Send email notification to the administrator when a

log is exported.

EEmmaaiill LLoogg SSeettttiinnggss CChhaannggeedd AAlleerrtt

Off

Send email notification to the administrator when

Enable Audit is set.

LLoogg LLiinnee EEnnddiinnggss

LF (\n)

CR (\r)

CRLF (\r\n)

Specify how the log file terminates the end of each

line.

DDiiggiittaallllyy SSiiggnn EExxppoorrttss

Off

Add a digital signature to each exported log file.

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MENU ITEM DESCRIPTION

CClleeaarr LLoogg Delete all audit logs.

EExxppoorrtt LLoogg

Syslog (RFC 5424)

Syslog (RFC 3164)

CSV

Export a security log to a flash drive.

Note: An asterisk (*) next to a value indicates the factory default setting.

MENU ITEM DESCRIPTION

LLooggiinn ffaaiilluurreess

1–10 (3

)

Specify the number of failed login attempts before the

user gets locked out.

FFaaiilluurree ttiimmee ffrraammee

1–60 minutes (5

)

Specify the time frame between failed login attempts

before the user gets locked out.

LLoocckkoouutt ttiimmee

1–60 minutes (5

Specify the lockout duration.

WWeebb LLooggiinn TTiimmeeoouutt

1–120 minutes (10

)

Specify the delay for a remote login before the user is

logged off automatically.

Note: An asterisk (*) next to a value indicates the factory default setting.

CONFIDENTIAL PRINT SETUP

MENU ITEM DESCRIPTION

MMaaxx IInnvvaalliidd PPIINN

2–10. Off = 0

Set the limit for entering an invalid PIN.

Note: When the limit is reached, the print jobs

for that user name are deleted.

CCoonnffiiddeennttiiaall JJoobb EExxppiirraattiioonn

• Off*

• 1 Hour

• 4 Hours

• 24 Hours

Set an individual expiration time for each held job

before it is automatically deleted from the hard disk.

Note: A held job is either Confidential, Repeat,

Reserve, or Verify.

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MENU ITEM DESCRIPTION

• 72 Hours

• 1 Week

RReeppeeaatt JJoobb EExxppiirraattiioonn

• Off*

• 1 Hour

• 4 Hour

• 24 Hour

• 72 Hour

• 1 Week

Set the expiration time for a print job that you want to

repeat.

VVeerriiffyy JJoobb EExxppiirraattiioonn

• Off*

• 1 Hour

• 4 Hour

• 24 Hour

• 72 Hour

• 1 Week

Set the expiration time for printing a copy of a job for

you to check its quality before printing the remaining

copies.

RReesseerrvvee JJoobb EExxppiirraattiioonn

• Off*

• 1 Hour

• 4 Hour

• 24 Hour

• 72 Hour

• 1 Week

Set the expiration time for jobs that you want to store

in the printer for printing later.

RReeqquuiirree AAllll JJoobbss ttoo bbee HHeelldd

• Off*

• On

Set the printer to hold all print jobs.

KKeeeepp dduupplliiccaattee ddooccuummeennttss

• Off*

• On

Set the printer to keep all documents with the same file

name.

Note: An asterisk (*) next to a value indicates the factory default setting.

ENCRYPTION

Note: This application is supported only in printers with the optional Productivity Kit.

MENU ITEM DESCRIPTION

IInntteerrnnaall SSttoorraaggee

Encryption enabled

Encryption happens automatically when a storage

drive is installed.

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ERASE TEMPORARY DATA FILES

Note: This application is supported only in printers with the optional Productivity Kit.

MENU ITEM DESCRIPTION

SSttoorreedd iinn oonnbbooaarrdd mmeemmoorryy

• Off*

• On

Delete all files stored on the printer memory.

Note: An asterisk (*) next to a value indicates the factory default setting.

SOLUTIONS LDAP SETTINGS

MENU ITEM DESCRIPTION

FFoollllooww LLDDAAPP RReeffeerrrraallss

• Off*

• On

Search the different servers in the domain for the

logged-in user account.

LLDDAAPP CCeerrttiiffiiccaattee VVeerriiffiiccaattiioonn

• Yes

• No*

Enable verification of LDAP certificates.

Note: An asterisk (*) next to a value indicates the factory default setting.

TPM FIRMWARE UPDATE

MENU ITEM DESCRIPTION

TTPPMM FFiirrmmwwaarree UUppddaattee

Current Version

Available version

Update TPM firmware

The TPM can be updated with the most recent

available firmware.

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MISCELLANEOUS

MENU ITEM DESCRIPTION

PPrrootteecctteedd FFeeaattuurreess

• Show*

• Hide

Show all the features that Function Access Control

(FAC) protects regardless of the security permission

that the user has.

Note: Hide displays only FAC-protected features

that the user has access.

PPrriinntt PPeerrmmiissssiioonn

• Off*

• On

Enables the user to print color or black and white

depends on the permission configuration for the user.

When used with the CCoolloorr PPrriinntt Feature Access

Control, this will restrict access to color printing to a

specific set of authenticated users.

SSeeccuurriittyy RReesseett JJuummppeerr

• Enable “Guest” access*

• No Effect

Enables the use of the Security Reset Jumper on the

controller PWBA to reset the Admin password.

RReesseett DDeevviiccee MMooddeess

• Allow with FAC

• Allow*

• Don’t Allow

Enables access to the Out of Service Erase menu to

restore the printer settings back to factory default.

MMiinniimmuumm PPaasssswwoorrdd LLeennggtthh

0–32 (0*)

Specify the password length.

EEnnaabbllee PPaasssswwoorrdd//PPIINN RReevveeaall

• Off*

• On

Show the password or personal identification number.

When enabled, the user login screen on the control

panel will include the capability to show/hide the

password that is being entered in the login window.

AAllllooww EEnnccrryyppttiioonn ooff SSeerrvviiccee NNoonnvvoollaattiillee MMeemmoorryy

• Off*

• On

Enables encryption of the service nonvolatile memory.

Note: An asterisk (*) next to a value indicates the factory default setting.

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Reports

Important: Some features are system administrator functions, and the options are hidden from view. For

more information, refer to www.xerox.com to view the Embedded Web Server Administrator Guide and

drivers for your printer.

Note: Some menu options are only available in Embedded Web Server.

MENU SETTINGS PAGE

MENU ITEM DESCRIPTION

MMeennuu SSeettttiinnggss PPaaggee Print a report that contains the printer menus.

DEVICE

MENU ITEM DESCRIPTION

DDeevviiccee IInnffoorrmmaattiioonn Print a report that contains information about the

printer.

DDeevviiccee SSttaattiissttiiccss Print a report about printer usage and supply status.

PPrrooffiilleess LLiisstt Print a list of profiles that are stored in the printer.

AAsssseett RReeppoorrtt Print a report that contains the printer serial number

and model name.

SHORTCUTS

MENU ITEM DESCRIPTION

AAllll SShhoorrttccuuttss Print a report that lists the shortcuts that are stored in

the printer.

FFaaxx SShhoorrttccuuttss

CCooppyy SShhoorrttccuuttss

EEmmaaiill SShhoorrttccuuttss

FFTTPP SShhoorrttccuuttss

NNeettwwoorrkk FFoollddeerr SShhoorrttccuuttss

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FAX

MENU ITEM DESCRIPTION

FFaaxx JJoobb LLoogg Print a report about the last 200 completed fax jobs.

This menu item appears only when Enable Job Log is

set to On.

FFaaxx CCaallll LLoogg Print a report about the last 100 attempted, received,

and blocked calls.

This menu item appears only when Enable Job Log is

set to On.

NETWORK

MENU ITEM DESCRIPTION

NNeettwwoorrkk SSeettuupp PPaaggee Print a page that shows the configured network and

wireless settings on the printer.

Note: This menu item appears only in network

printers or printers connected to print servers.

WWii--FFii DDiirreecctt CCoonnnneecctteedd CClliieennttss Print a page that shows the list of devices that are

connected to the printer using Wi-Fi Direct.

Note: This menu item appears only when

Enable Wi-Fi Direct is set to On.

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Supplies Plan

Note: Some menu options are only available in Embedded Web Server.

PLAN ACTIVATION

MENU ITEM DESCRIPTION

• Sequence Number

• Device Serial Number

• Activation Code

It describes the details of the activation process for the

purchased Supplies plan. Contact your Xerox

representative to get a Supplies Activation Code.

For more information about Xerox

supplies and

service plans, contact your Xerox representative.

PLAN CONVERSION

MENU ITEM DESCRIPTION

• Current Plan

• Device Serial Number

• Total Impressions

• Conversion Code

It describes the details of the conversion process for

the existing Supplies plan. Contact your Xerox

representative to get a Supplies Conversion Code.

For more information about Xerox

supplies and

service plans, contact your Xerox representative.

SUBSCRIPTION SERVICE

MENU ITEM DESCRIPTION

• Status

It indicates the subscription status.

• Check Subscription

To activate a Subscription Service Plan, do the

following:

1 Go to Settings > Supplies Plan > Subscription

Service.

2 For Subscription Service, click Check Subscription,

then follow the directions provided by your Xerox

representative.

Subscription Service plans are not offered in all

geographic locations.

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Troubleshooting

MENU ITEM DESCRIPTION

PPrriinntt QQuuaalliittyy TTeesstt PPaaggeess Print sample pages to identify and correct print quality

defects.

CClleeaanniinngg tthhee SSccaannnneerr Print sample pages to clean the scanner.

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C325 Color Multifunction Printer User Guide 265

Maintenance

This chapter contains:

Checking the Status of Parts and Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 266

Configuring Supply Notifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 267

Setting up Email Alerts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 268

Viewing Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 269

Ordering Supplies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 270

Replacing Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 271

Cleaning Printer Parts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 280

Saving Energy and Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 285

Moving the Printer to Another Location. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 286

Checking the Status of Parts and Supplies

1. From the home screen, touch Status/Supplies.

2. Select the parts or supplies that you want to check.

Note: You can also access this setting by touching the top section of the home screen.

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Configuring Supply Notifications

1. Open a web browser, then type the printer IP address in the address field.

• View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2. Click Settings > Device > Notifications.

3. From the Supplies menu, click Custom Supply Notifications.

4. Select a notification for each supply item.

5. Save the changes.

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Setting up Email Alerts

Configure the printer to send email alerts when supplies are low, when paper must be changed or added, or when

there is a paper jam.

1. Open a web browser, then type the printer IP address in the address field.

• View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2. Click Settings > Device > Notifications > Email Alert Setup, then configure the settings.

Note: For more information on SMTP settings, contact your email provider.

3. Save the changes.

4. Click Setup Email Lists and Alerts, then configure the settings.

5. Save the changes.

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Viewing Reports

1. From the home screen, touch Settings > Reports.

2. Select the report that you want to view.

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Ordering Supplies

To view and order supplies for your printer, go to https://www.xerox.com/supplies, then enter your product in the

search field.

Note: All life estimates for printer supplies assume printing on letter or A4-size plain paper.

WWaarrnniinngg:: Failure to maintain optimum printer performance or to replace supplies can cause damage to

your printer.

USING GENUINE XEROX SUPPLIES

Your Xerox printer is designed to function best with genuine Xerox supplies. Use of third-party supplies can affect

the performance, reliability, or life of the printer and its imaging components. It can also affect warranty coverage.

Damage caused by the use of third-party supplies is not covered by the warranty.

All life indicators are designed to function with Xerox supplies and can deliver unpredictable results if third-party

supplies are used. Imaging component usage beyond the intended life can damage your Xerox printer or

associated components.

WWaarrnniinngg:: Supplies without Return Program agreement terms can be reset and remanufactured. However,

the manufacturer’s warranty does not cover any damage caused by non-genuine supplies. Resetting

counters on the supply without proper remanufacturing can cause damage to your printer. After resetting

the supply counter, your printer may display an error indicating the presence of the reset item.

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Replacing Supplies

REPLACING A TONER CARTRIDGE

1. Open Door B.

2. Remove the used toner cartridge.

3. Unpack the new toner cartridge.

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4. Insert the new toner cartridge until it clicks into place.

5. Close Door B.

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REPLACING THE WASTE TONER BOTTLE

1. Open Door A and Door B.

2. Remove the used waste toner bottle.

Note: To avoid spilling the toner, place the bottle in an upright position.

3. Unpack the new waste toner bottle.

4. Insert the new waste toner bottle.

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REPLACING THE IMAGING KIT

When it is time to replace the imaging unit, the printer displays a message on the control panel.

Use Imaging Kit to replace the imaging unit. There are two types of Imaging Kits available for your printer:

• Black Imaging Kit

• Four-Color Imaging Kit for Cyan, Magenta, Yellow, and Black

WWaarrnniinngg:: Do not perform this procedure when the printer is printing.

1. Open Door A and Door B.

2. Remove the waste toner bottle.

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3. Remove the toner cartridge from the printer.

4. Do the following to remove the existing Imaging Kit:

a. To unlock the Imaging Kit, pull up the lever.

b. Pull the Imaging Kit out slowly from the printer and take out the Imaging Kit by holding the handles on

both sides.

Note: Refer to the installation instructions included in the Imaging Kit.

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5. Unpack and remove the packaging materials from the new Imaging Kit.

CCaauuttiioonn:: Do not expose the photoconductor unit to direct light for more than 10 minutes. Extended

exposure to light may cause print quality problems.

WWaarrnniinngg:: Do not touch the shiny photoconductor drum under the imaging unit. Doing so may affect the

quality of future print jobs.

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6. Unlock the latches and discard the straps from the new Imaging Kit.

Four-Color Imaging Kit for Cyan, Magenta, Yellow, and Black.

For Black Imaging Kit.

Note: When replacing the Black Imaging Kit, ensure to insert the existing Color Imaging Units into the new

tray received with Black Imaging Kit.

7. Hold the handles of the Imaging Kit and insert it back into the printer.

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8. To lock the Imaging Kit, pull down the lever.

9. Insert the toner cartridge back into the Imaging Kit.

Note: Refer to the installation instructions included in the Imaging Kit.

10. Insert the waste toner bottle back into the printer.

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11. Close Door B and Door A.

RESETTING THE SUPPLY USAGE COUNTERS

1. From the home screen, touch Settings > Device > Maintenance > Configuration Menu > Supply Usage

And Counters.

2. Select the counter that you want to reset.

WWaarrnniinngg:: Supplies and parts without Return Program agreement terms may be reset and

remanufactured. However, the manufacturer’s warranty does not cover any damage caused by non-

genuine supplies or parts. Resetting counters on the supply or part without proper remanufacturing can

cause damage to your printer. After resetting the supply or part counter, your printer may display an error

indicating the presence of the reset item.

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Cleaning Printer Parts

CLEANING THE PRINTER

CCAAUUTTIIOONN——SSHHOOCCKK HHAAZZAARRDD:: To avoid the risk of electrical shock when cleaning the exterior of the

printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before

proceeding.

• Perform this task after every few months.

• Damage to the printer caused by improper handling is not covered by the printer warranty.

1. Turn off the printer, then unplug the power cord from the electrical outlet.

2. Remove paper from the standard bin and multipurpose feeder.

3. Remove any dust, lint, and pieces of paper around the printer using a soft brush or vacuum.

4. Wipe the outside of the printer with a damp, soft, lint-free cloth.

• Do not use household cleaners or detergents, as they may damage the finish of the printer.

• Ensure that all areas of the printer are dry after cleaning.

5. Connect the power cord to the electrical outlet, then turn on the printer.

CCAAUUTTIIOONN——PPOOTTEENNTTIIAALL IINNJJUURRYY:: To avoid the risk of fire or electrical shock, connect the power cord

to an appropriately rated and properly grounded electrical outlet that is near the product and easily

accessible.

CLEANING THE TOUCH SCREEN

CCAAUUTTIIOONN——SSHHOOCCKK HHAAZZAARRDD:: To avoid the risk of electric shock when cleaning the exterior of the

printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before

proceeding.

1. Turn off the printer, then unplug the power cord from the electrical outlet.

2. Using a damp, soft, lint-free cloth, wipe the control panel.

• Do not use household cleaners or detergents, as they may damage the control panel screen.

• Ensure that the control panel screen is dry after cleaning.

3. Connect the power cord to the electrical outlet, then turn on the printer.

CCAAUUTTIIOONN——PPOOTTEENNTTIIAALL IINNJJUURRYY:: To avoid the risk of fire or electrical shock, connect the power cord

to an appropriately rated and properly grounded electrical outlet that is near the product and easily

accessible.

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CLEANING THE SCANNER

1. Open the scanner cover.

2. Using a damp, soft, lint-free cloth, wipe the following areas:

a. ADF glass pad

b. Scanner glass pad

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c. ADF glass

d. Scanner glass

3. Close the scanner cover.

If your printer has another ADF glass inside door C, then continue with the following steps.

4. Open door C.

5. Using a damp, soft, lint-free cloth, wipe the following areas:

a. ADF glass pad in door C

b. ADF glass in door C

c. ADF rollers

If required, replace the ADF maintenance kit.

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6. Close Door C.

CLEANING THE FEED ROLLS

1. Turn off the printer, then unplug the power cord from the electrical outlet.

2. Remove the tray.

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3. While turning the feed rolls, wipe them with a clean, lint-free cloth moistened with water.

Important: If the feed rolls comes off during cleaning, ensure to reinstall them correctly as shown.

Incorrect installation of feed rolls can result in paper jam.

4. Insert the tray.

5. Connect the power cord to the printer, then to the electrical outlet, and turn on the printer.

CCAAUUTTIIOONN——PPOOTTEENNTTIIAALL IINNJJUURRYY:: To avoid the risk of fire or electrical shock, connect the power cord

to an appropriately rated and properly grounded electrical outlet that is near the product and easily

accessible.

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Saving Energy and Paper

CONFIGURING POWER SAVE MODE SETTINGS

Sleep Mode

1. From the home screen, touch Settings > Device > Power Management > Timeouts > Sleep Mode.

2. Specify the amount of time that the printer stays idle before it enters Sleep mode.

Hibernate Mode

1. From the home screen, touch Settings > Device > Power Management > Timeouts > Hibernate Timeout.

2. Select the amount of time that the printer stays idle before it enters Hibernate mode.

• For Hibernate Timeout to work, set Hibernate Timeout on Connection to Hibernate.

• The Embedded Web Server is disabled when the printer is in Hibernate mode.

ADJUSTING THE BRIGHTNESS OF THE DISPLAY

1. From the home screen, touch Settings > Device > Preferences.

2. In the Screen Brightness menu, adjust the setting.

CONSERVING SUPPLIES

• Print on both sides of the paper.

Note: 2-Sided printing is the default setting in the print driver.

• Print multiple pages on a single sheet of paper.

• Use the preview feature to see how the document looks like before printing it.

• Print one copy of the document to check its content and format for accuracy.

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Moving the Printer to Another Location

CCAAUUTTIIOONN——PPOOTTEENNTTIIAALL IINNJJUURRYY:: If the printer weight is greater than 20 kg (44 lb), then it may

require two or more people to lift it safely.

CCAAUUTTIIOONN——PPOOTTEENNTTIIAALL IINNJJUURRYY:: To avoid the risk of fire or electrical shock, use only the power cord

provided with this product or the manufacturer's authorized replacement.

CCAAUUTTIIOONN——PPOOTTEENNTTIIAALL IINNJJUURRYY:: When moving the printer, follow these guidelines to avoid personal

injury or printer damage:

• Ensure that all doors and trays are closed.

• Turn off the printer, then unplug the power cord from the electrical outlet.

• Disconnect all cords and cables from the printer.

• If the printer has separate floor-standing optional trays or output options attached to it, then disconnect them

before moving the printer.

• If the printer has a caster base, then carefully roll it to the new location. Use caution when passing over

thresholds and breaks in flooring.

• If the printer does not have a caster base but is configured with optional trays or output options, then remove

the output options and lift the printer off the trays. Do not try to lift the printer and any options at the same

time.

• Always use the handholds on the printer to lift it.

• Any cart used to move the printer must have a surface able to support the full footprint of the printer.

• Any cart used to move the hardware options must have a surface able to support the dimensions of the options.

• Keep the printer in an upright position.

• Avoid severe jarring movements.

• Ensure that your fingers are not under the printer when you set it down.

• Ensure that there is adequate clearance around the printer.

Note: Damage to the printer caused by improper moving is not covered by the printer warranty.

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Troubleshooting

This chapter contains:

Print Quality Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 288

Printing Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 289

The Printer is not Responding. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 331

Unable to Read Flash Drive. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 333

Enabling the USB port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 334

Network Connection Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 335

Issues with Supplies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 338

Clearing Jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 340

Paper Feed Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 347

Color Quality Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 352

Contacting Customer Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 355

Print Quality Problems

Note: The following steps are applicable only for print jobs. If Image Quality issues occur during copying,

adjust relevant copy settings.

Find the image that resembles the print quality problem you are having, then click the link below it to read problem-

solving steps.

• Blank or White Pages

• Dark Print

• Ghost Images

• Gray or Colored Background

• Incorrect Margins

• Light Print

• Missing Colors

• Mottled Print and Dots

• Paper Curl

• Print Crooked or Skewed

• Solid Color or Black Images

• Text or Images Cut Off

• Toner Easily Rubs Off

• Uneven Print Density

• Horizontal Dark Lines

• Vertical Dark Lines

• Horizontal White Lines

• Vertical White Lines

• Repeating Defects

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Printing Problems

PRINT QUALITY IS POOR

Blank or White Pages

Note: Before solving the problem, print the Print Quality Test Pages.

To print test pages, refer to the following information:

1. From the control panel, navigate to Settings > Troubleshooting > Print Quality Test Pages.

2. For printer models without a touch-screen, to navigate through the settings, press the OK button.

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ACTION YES NO

SStteepp 11

1 Check if the printer is using a

genuine and supported Xerox

toner cartridge.

Note: If the cartridge is

not supported, then

install a supported one.

2 Print the document.

Is the printer printing blank or white

pages?

Go to step 2. The problem is solved.

SStteepp 22

1 Remove the color imaging kit,

then remove the black imaging

unit.

WWaarrnniinngg——

PPootteennttiiaall DDaammaaggee::

Do not expose the

color imaging kit and

black imaging unit to

direct light for more

than 10 minutes.

Extended exposure to

light may cause print

quality problems.

WWaarrnniinngg:: Do not

touch the

photoconductor drum

under the color

imaging kit and black

imaging unit. Doing

so may affect the

quality of future print

jobs.

2 Insert the black imaging unit,

then insert the color imaging kit.

3 Print the document.

Is the printer printing blank or white

pages?

Refer to Contacting Customer

Support.

The problem is solved.

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Dark Print

Note: Before solving the problem, print the quality sample pages to determine the missing color. From the

control panel, navigate to Settings > Troubleshooting > Print Quality Test Pages. For non-touch-screen

printer models, press OK to navigate through the settings.

ACTION YES NO

SStteepp 11

1 Perform Color Adjust.

From the control panel, navigate

to: Settings > Print > Quality >

Advanced Imaging > Color

Adjust.

2 Print the document.

Is the print too dark?

Go to step 2. The problem is solved.

SStteepp 22

1 Depending on your operating

system, reduce the toner

darkness from the Printing

Preferences or Print dialog.

Note: You can also

change the setting on

the printer control

panel. Navigate to:

Settings > Print >

Quality > Toner

Darkness.

2 Print the document.

Is the print too dark?

Go to step 3. The problem is solved.

SStteepp 33

1 Depending on your operating

system, specify the paper type

from the Printing Preferences or

Print dialog.

Go to step 4. The problem is solved.

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ACTION YES NO

Note: Ensure that the

settings matches the

paper loaded in the

tray.

Note: You can also

change the settings on

the printer control

panel. Navigate to:

Settings > Paper >

Tray Configuration >

Paper Size/Type.

2 Print the document.

Is the print too dark?

SStteepp 44

Check if the paper has texture or

rough finishes.

Are you printing on textured or

rough paper?

Is the print too dark?

Go to step 5. The problem is solved.

SStteepp 55

1 Replace textured or rough paper

with plain paper.

2 Print the document.

Is the print too dark?

Go to step 6. The problem is solved.

SStteepp 66

1 Load paper from a fresh

package.

Note: Paper absorbs

moisture due to high

humidity. Store paper in

its original wrapper until

you are ready to use it.

2 Print the document.

Is the print too dark?

Refer to Contacting Customer

Support.

The problem is solved.

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Ghost Images

Note: Before solving the problem, print the Print Quality Test Pages. From the control panel, navigate to

Settings > Troubleshooting > Print Quality Test Pages. For non-touch-screen printer models, press OK to

navigate through the settings.

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Troubleshooting

ACTION YES NO

SStteepp 11

1 Load the tray with the correct

paper type and weight.

2 Print the document.

Do ghost images appear on prints?

Go to step 2. The problem is solved.

SStteepp 22

1 Depending on your operating

system, specify the paper type

from the Printing Preferences or

Print dialog.

Note: Ensure that the

settings matches the

paper loaded in the

tray.

Note: You can also

change the settings on

the printer control

panel. Navigate to:

Settings > Paper >

Tray Configuration >

Paper Size/Type.

2 Print the document.

Do ghost images appear on prints?

Go to step 3. The problem is solved.

SStteepp 33

1 Perform Color Adjust.

From the control panel, navigate

to: Settings > Print > Quality >

Advanced Imaging > Color

Adjust.

2 Print the document.

Do ghost images appear on prints?

Refer to Contacting Customer

Support.

The problem is solved.

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Gray or Colored Background

Note: Before solving the problem, print the Print Quality Test Pages. From the control panel, navigate to

Settings > Troubleshooting > Print Quality Test Pages. For non-touch-screen printer models, press OK to

navigate through the settings.

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Troubleshooting

ACTION YES NO

SStteepp 11

1 Depending on your operating

system, adjust toner darkness

from the Printing Preferences or

Print dialog.

Note: You can also

change the setting on

the printer control

panel. Navigate to:

Settings > Print >

Quality > Toner

Darkness.

2 Print the document.

Does gray or colored background

appear on prints?

Go to step 2. The problem is solved.

SStteepp 22

1 Perform Color Adjust.

From the control panel, navigate

to: Settings > Print > Quality >

Advanced Imaging > Color

Adjust.

2 Print the document.

Does gray or colored background

appear on prints?

Go to step 3. The problem is solved.

SStteepp 33

1 Remove the color imaging kit,

then remove the black imaging

unit.

WWaarrnniinngg——

PPootteennttiiaall DDaammaaggee::

Do not expose the

color imaging kit and

black imaging unit to

direct light for more

than 10 minutes.

Extended exposure to

light may cause print

quality problems.

WWaarrnniinngg:: Do not

touch the

Refer to Contacting Customer

Support.

The problem is solved.

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Troubleshooting

ACTION YES NO

photoconductor drum

under the color

imaging kit and black

imaging unit. Doing

so may affect the

quality of future print

jobs.

2 Insert the black imaging unit,

then insert the color imaging kit.

3 Print the document.

Does gray or colored background

appear on prints?

Incorrect Margins

Note: Before solving the problem, print the Print Quality Test Pages. From the control panel, navigate to

Settings > Troubleshooting > Print Quality Test Pages. For non-touch-screen printer models, press OK to

navigate through the settings.

Xerox

C325 Color Multifunction Printer User Guide 297

Troubleshooting

ACTION YES NO

SStteepp 11

1 Adjust the paper guides in the

tray to the correct position for

the paper loaded.

2 Print the document.

Are the margins correct?

The problem is solved. Go to step 2.

SStteepp 22

1 Depending on your operating

system, specify the paper size

from the Printing Preferences or

Print dialog.

Note: Ensure that the

settings matches the

paper loaded in the

tray.

Note: You can also

change the settings on

the printer control

panel. Navigate to:

Settings > Paper >

Tray Configuration >

Paper Size/Type.

2 Print the document.

Are the margins correct?

The problem is solved. Refer to Contacting Customer

Support.

Light Print

Note: Before solving the problem, print the Print Quality Test Pages. From the control panel, navigate to

Settings > Troubleshooting > Print Quality Test Pages. For non-touch-screen printer models, press OK to

navigate through the settings.

298

Xerox

C325 Color Multifunction Printer User Guide

Troubleshooting

ACTION YES NO

SStteepp 11

1 Perform Color Adjust.

From the control panel, navigate

to: Settings > Print > Quality >

Advanced Imaging > Color

Adjust.

2 Print the document.

Is the print light?

Go to step 2. The problem is solved.

SStteepp 22

1 Depending on your operating

system, increase the toner

darkness from the Printing

Preferences or Print dialog.

Note: You can also

change the setting on

the printer control

panel. Navigate to:

Settings > Print >

Quality > Toner

Darkness.

2 Print the document.

Is the print light?

Go to step 3. The problem is solved.

SStteepp 33

1 Turn off Color Saver.

From the control panel, navigate

to: Settings > Print > Quality >

Color Saver.

2 Print the document.

Is the print light?

Go to step 4. The problem is solved.

SStteepp 44

1 Depending on your operating

system, specify the paper type

from the Printing Preferences or

Print dialog.

Note: Ensure that the

settings matches the

paper loaded in the

tray.

Go to step 5. The problem is solved.

Xerox

C325 Color Multifunction Printer User Guide 299

Troubleshooting

ACTION YES NO

Note: You can also

change the settings on

the printer control

panel. Navigate to:

Settings > Paper >

Tray Configuration >

Paper Size/Type.

2 Print the document.

Is the print light?

SStteepp 55

Check if the paper has texture or

rough finishes.

1 Replace textured or rough paper

with plain paper.

2 Print the document.

Is the print light?

Go to step 6. The problem is solved.

300

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C325 Color Multifunction Printer User Guide

Troubleshooting

ACTION YES NO

SStteepp 66

1 Load paper from a fresh

package.

Note: Paper absorbs

moisture due to high

humidity. Store paper in

its original wrapper until

you are ready to use it.

2 Print the document.

Is the print light?

Go to step 7. The problem is solved.

SStteepp 77

1 Remove the color imaging kit,

then remove the black imaging

unit.

WWaarrnniinngg——

PPootteennttiiaall DDaammaaggee::

Do not expose the

color imaging kit and

black imaging unit to

direct light for more

than 10 minutes.

Extended exposure to

light may cause print

quality problems.

WWaarrnniinngg:: Do not

touch the

photoconductor drum

under the color

imaging kit and black

imaging unit. Doing

so may affect the

quality of future print

jobs.

2 Insert the black imaging unit,

then insert the color imaging kit.

3 Print the document.

Is the print light?

Refer to Contacting Customer

Support.

The problem is solved.

Xerox

C325 Color Multifunction Printer User Guide 301

Troubleshooting

Missing Colors

Note: Before solving the problem, print the Print Quality Test Pages. From the control panel, navigate to

Settings > Troubleshooting > Print Quality Test Pages. For non-touch-screen printer models, press OK to

navigate through the settings.

302

Xerox

C325 Color Multifunction Printer User Guide

Troubleshooting

ACTION YES NO

1 Remove the color imaging kit,

then remove the black imaging

unit.

WWaarrnniinngg——

PPootteennttiiaall DDaammaaggee::

Do not expose the

color imaging kit and

black imaging unit to

direct light for more

than 10 minutes.

Extended exposure to

light may cause print

quality problems.

WWaarrnniinngg:: Do not

touch the

photoconductor drum

under the color

imaging kit and black

imaging unit. Doing

so may affect the

quality of future print

jobs.

2 Remove the toner cartridge of

the missing color.

3 Remove, then insert the

developer unit of the missing

color.

4 Insert the toner cartridge of the

missing color.

5 Insert the color imaging kit.

6 Print the document.

Are some colors missing on print?

Refer to Contacting Customer

Support.

The problem is solved.

Xerox

C325 Color Multifunction Printer User Guide 303

Troubleshooting

Mottled Print and Dots

Note: Before solving the problem, print the Print Quality Test Pages. From the control panel, navigate to

Settings > Troubleshooting > Print Quality Test Pages. For non-touch-screen printer models, press OK to

navigate through the settings.

ACTION YES NO

SStteepp 11

Check the printer for leaked toner

contamination.

Is the printer free of leaked toner?

Go to step 2. Refer to Contacting Customer

Support.

SStteepp 22

1 From the control panel, navigate

to: Settings > Paper > Tray

Configuration > Paper Size/

Type.

2 Check if the paper size and

paper type settings match the

paper loaded.

Note: Ensure that the

paper does not have

texture or rough

finishes.

Do the settings match?

Go to step 4. Go to step 3.

SStteepp 33

1 Depending on your operating

system, specify the paper type

from the Printing Preferences or

Print dialog.

Note: Ensure that the

settings matches the

paper loaded in the

tray.

Go to step 4. The problem is solved.

304

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C325 Color Multifunction Printer User Guide

Troubleshooting

ACTION YES NO

Note: You can also

change the settings on

the printer control

panel. Navigate to:

Settings > Paper >

Tray Configuration >

Paper Size/Type.

2 Print the document.

Is the print mottled?

SStteepp 44

1 Load paper from a fresh

package.

Note: Paper absorbs

moisture due to high

humidity. Store paper in

its original wrapper until

you are ready to use it.

2 Print the document.

Is the print mottled?

Go to step 5. The problem is solved.

Xerox

C325 Color Multifunction Printer User Guide 305

Troubleshooting

ACTION YES NO

SStteepp 55

1 Remove the color imaging kit,

then remove the black imaging

unit.

WWaarrnniinngg——

PPootteennttiiaall DDaammaaggee::

Do not expose the

color imaging kit and

black imaging unit to

direct light for more

than 10 minutes.

Extended exposure to

light may cause print

quality problems.

WWaarrnniinngg:: Do not

touch the

photoconductor drum

under the color

imaging kit and black

imaging unit. Doing

so may affect the

quality of future print

jobs.

2 Insert the black imaging unit,

then insert the color imaging kit.

3 Print the document.

Is the print mottled?

Refer to Contacting Customer

Support.

The problem is solved.

Paper Curl

306 Xerox

C325 Color Multifunction Printer User Guide

Troubleshooting

ACTION YES NO

SStteepp 11

1 Adjust the guides in the tray to

the correct position for the

paper

2 Print the document.

Is the paper curled?

Go to step 2. The problem is solved.

SStteepp 22

1 Depending on your operating

system, specify the paper type

from the Printing Preferences or

Print dialog.

Note: Ensure that the

settings matches the

paper loaded in the

tray.

Note: You can also

change the settings on

the printer control

panel. Navigate to:

Settings > Paper >

Tray Configuration >

Paper Size/Type.

2 Print the document.

Is the paper curled?

Go to step 3. The problem is solved.

Xerox

C325 Color Multifunction Printer User Guide 307

Troubleshooting

ACTION YES NO

SStteepp 33

Print on the other side of the paper.

1 Remove paper, flip it over, then

reload paper.

2 Print the document.

Is the paper curled?

Go to step 4. The problem is solved.

SStteepp 44

1 Load paper from a fresh

package.

Note: Paper absorbs

moisture due to high

humidity. Store paper in

its original wrapper until

you are ready to use it.

2 Print the document.

Is the paper curled?

Refer to Contacting Customer

Support.

The problem is solved.

Print Crooked or Skewed

Note: Before solving the problem, print the Print Quality Test Pages. From the control panel, navigate to

Settings > Troubleshooting > Print Quality Test Pages. For non-touch-screen printer models, press OK to

navigate through the settings.

308

Xerox

C325 Color Multifunction Printer User Guide

Troubleshooting

ACTION YES NO

SStteepp 11

1 Pull out the tray.

2 Remove the paper, then load

paper from a fresh package.

Note: Paper absorbs

moisture due to high

humidity. Store paper in

its original wrapper until

you are ready to use it.

3 Adjust the paper guides in the

tray to the correct position for

the paper loaded.

4 Insert the tray.

5 Print the document.

Is the print crooked or skewed?

Go to step 2. The problem is solved.

SStteepp 22

1 Ensure that you are printing on

a supported paper.

2 Print the document.

Is the print crooked or skewed?

Refer to Contacting Customer

Support.

The problem is solved.

Solid Color or Black Images

Note: Before solving the problem, print the Print Quality Test Pages. From the control panel, navigate to

Settings > Troubleshooting > Print Quality Test Pages. For non-touch-screen printer models, press OK to

navigate through the settings.

Xerox

C325 Color Multifunction Printer User Guide 309

Troubleshooting

ACTION YES NO

1 Remove the color imaging kit,

then remove the black imaging

unit.

WWaarrnniinngg——

PPootteennttiiaall DDaammaaggee::

Do not expose the

color imaging kit and

black imaging unit to

direct light for more

than 10 minutes.

Extended exposure to

light may cause print

quality problems.

WWaarrnniinngg:: Do not

touch the

photoconductor drum

under the color

imaging kit and black

imaging unit. Doing

so may affect the

quality of future print

jobs.

2 Insert the black imaging unit,

then insert the color imaging kit.

3 Print the document.

Refer to Contacting Customer

Support.

The problem is solved.

Text or Images Cut Off

Note: Before solving the problem, print the Print Quality Test Pages. From the control panel, navigate to

Settings > Troubleshooting > Print Quality Test Pages. For non-touch-screen printer models, press OK to

navigate through the settings.

310

Xerox

C325 Color Multifunction Printer User Guide

Troubleshooting

ACTION YES NO

SStteepp 11

1 Adjust the paper guides in the

tray to the correct position for

the paper loaded.

2 Print the document.

Is the text or image clipped?

Go to step 2. The problem is solved.

SStteepp 22

1 Depending on your operating

system, specify the paper type

from the Printing Preferences or

Print dialog.

Note: Ensure that the

settings matches the

paper loaded in the

tray.

Note: You can also

change the settings on

the printer control

panel. Navigate to:

Settings > Paper >

Tray Configuration >

Paper Size/Type.

2 Print the document.

Is the text or image clipped?

Go to step 3. The problem is solved.

SStteepp 33

1 Remove the color imaging kit,

then remove the black imaging

unit.

WWaarrnniinngg——

PPootteennttiiaall DDaammaaggee::

Do not expose the

color imaging kit and

black imaging unit to

direct light for more

than 10 minutes.

Extended exposure to

light may cause print

quality problems.

WWaarrnniinngg:: Do not

touch the

Refer to Contacting Customer

Support.

The problem is solved.

Xerox

C325 Color Multifunction Printer User Guide 311

Troubleshooting

ACTION YES NO

photoconductor drum

under the color

imaging kit and black

imaging unit. Doing

so may affect the

quality of future print

jobs.

2 Insert the black imaging unit,

then insert the color imaging kit.

3 Print the document.

Is the text or image clipped?

Toner Easily Rubs Off

Note: Before solving the problem, print the Print Quality Test Pages. From the control panel, navigate to

Settings > Troubleshooting > Print Quality Test Pages. For non-touch-screen printer models, press OK to

navigate through the settings.

312

Xerox

C325 Color Multifunction Printer User Guide

Troubleshooting

ACTION YES NO

1 Depending on your operating

system, specify the paper type

from the Printing Preferences or

Print dialog.

Note: Ensure that the

settings matches the

paper loaded in the

tray.

Note: You can also

change the settings on

the printer control

panel. Navigate to:

Settings > Paper >

Tray Configuration >

Paper Size/Type.

2 Print the document.

Does the toner rub off?

The problem is solved. Refer to Contacting Customer

Support.

Uneven Print Density

Note: Before solving the problem, print the Print Quality Test Pages. From the control panel, navigate to

Settings > Troubleshooting > Print Quality Test Pages. For non-touch-screen printer models, press OK to

navigate through the settings.

Xerox

C325 Color Multifunction Printer User Guide 313

Troubleshooting

ACTION YES NO

1 Remove the color imaging kit,

then remove the black imaging

unit.

WWaarrnniinngg——

PPootteennttiiaall DDaammaaggee::

Do not expose the

color imaging kit and

black imaging unit to

direct light for more

than 10 minutes.

Extended exposure to

light may cause print

quality problems.

WWaarrnniinngg:: Do not

touch the

photoconductor drum

under the color

imaging kit and black

imaging unit. Doing

so may affect the

quality of future print

jobs.

2 Insert the black imaging unit,

then insert the color imaging kit.

3 Print the document.

Is the print density uneven?

Refer to Contacting Customer

Support

The problem is solved.

Horizontal Dark Lines

• Before solving the problem, print the Print Quality Test Pages. From the control panel, navigate to Settings >

Troubleshooting > Print Quality Test Pages. For non-touch-screen printer models, press OK to navigate

through the settings.

• If horizontal dark lines keep appearing on the prints, then refer to Repeating defects topic.

314

Xerox

C325 Color Multifunction Printer User Guide

Troubleshooting

ACTION YES NO

SStteepp 11

1 Depending on your operating

system, specify the paper type

from the Printing Preferences or

Print dialog.

Note: Ensure that the

settings matches the

paper loaded in the

tray.

Note: You can also

change the settings on

the printer control

panel. Navigate to:

Settings > Paper >

Tray Configuration >

Paper Size/Type.

2 Print the document.

Do horizontal dark lines appear on

prints?

Go to step 2. The problem is solved.

SStteepp 22

1 Load paper from a fresh

package.

Note: Paper absorbs

moisture due to high

humidity. Store paper in

its original wrapper until

you are ready to use it.

2 Print the document.

Do horizontal dark lines appear on

prints?

Go to step 3. The problem is solved.

SStteepp 33

1 Remove the color imaging kit,

then remove the black imaging

unit.

WWaarrnniinngg——

PPootteennttiiaall DDaammaaggee::

Do not expose the

color imaging kit and

black imaging unit to

direct light for more

than 10 minutes.

Refer to Contacting Customer

Support.

The problem is solved.

Xerox

C325 Color Multifunction Printer User Guide 315

Troubleshooting

ACTION YES NO

Extended exposure to

light may cause print

quality problems.

WWaarrnniinngg:: Do not

touch the

photoconductor drum

under the color

imaging kit and black

imaging unit. Doing

so may affect the

quality of future print

jobs.

2 Insert the black imaging unit,

then insert the color imaging kit.

3 Print the document.

Do horizontal dark lines appear on

prints?

Vertical Dark Lines

Note: Before solving the problem, print the Print Quality Test Pages. From the control panel, navigate to

Settings > Troubleshooting > Print Quality Test Pages. For non-touch-screen printer models, press OK to

navigate through the settings.

316

Xerox

C325 Color Multifunction Printer User Guide

Troubleshooting

ACTION YES NO

SStteepp 11

1 Depending on your operating

system, specify the paper type

from the Printing Preferences or

Print dialog.

Note: Ensure that the

settings matches the

paper loaded in the

tray.

Note: You can also

change the settings on

the printer control

panel. Navigate to:

Settings > Paper >

Tray Configuration >

Paper Size/Type.

2 Print the document.

Do vertical dark lines appear on

prints?

Go to step 2. The problem is solved.

SStteepp 22

1 Load paper from a fresh

package.

Note: Paper absorbs

moisture due to high

humidity. Store paper in

its original wrapper until

you are ready to use it.

2 Print the document.

Do vertical dark lines appear on

prints?

Go to step 3. The problem is solved.

SStteepp 33

1 Remove the color imaging kit,

then remove the black imaging

unit.

WWaarrnniinngg——

PPootteennttiiaall DDaammaaggee::

Do not expose the

color imaging kit and

black imaging unit to

direct light for more

than 10 minutes.

Refer to Contacting Customer

Support.

The problem is solved.

Xerox

C325 Color Multifunction Printer User Guide 317

Troubleshooting

ACTION YES NO

Extended exposure to

light may cause print

quality problems.

WWaarrnniinngg:: Do not

touch the

photoconductor drum

under the color

imaging kit and black

imaging unit. Doing

so may affect the

quality of future print

jobs.

2 Insert the black imaging unit,

then insert the color imaging kit.

3 Print the document.

Do vertical dark lines appear on

prints?

Horizontal White Lines

• Before solving the problem, print the Print Quality Test Pages. From the control panel, navigate to Settings >

Troubleshooting > Print Quality Test Pages. For non-touch-screen printer models, press OK to navigate

through the settings.

• If horizontal white lines keep appearing on your prints, refer to Repeating defects topic.

318

Xerox

C325 Color Multifunction Printer User Guide

Troubleshooting

ACTION YES NO

SStteepp 11

1 Depending on your operating

system, specify the paper type

from the Printing Preferences or

Print dialog.

Note: Ensure that the

settings matches the

paper loaded in the

tray.

Note: You can also

change the settings on

the printer control

panel. Navigate to:

Settings > Paper >

Tray Configuration >

Paper Size/Type.

2 Print the document.

Do horizontal white lines appear on

prints?

Go to step 2. The problem is solved.

SStteepp 22

1 Load the specified paper source

with the recommended paper

2 Print the document.

Do horizontal white lines appear on

prints?

Go to step 3. The problem is solved.

SStteepp 33

1 Remove the color imaging kit,

then remove the black imaging

unit.

WWaarrnniinngg——

PPootteennttiiaall DDaammaaggee::

Do not expose the

color imaging kit and

black imaging unit to

direct light for more

than 10 minutes.

Extended exposure to

light may cause print

quality problems.

Refer to Contacting Customer

Support.

The problem is solved.

Xerox

C325 Color Multifunction Printer User Guide 319

Troubleshooting

ACTION YES NO

WWaarrnniinngg:: Do not

touch the

photoconductor drum

under the color

imaging kit and black

imaging unit. Doing

so may affect the

quality of future print

jobs.

2 Insert the black imaging unit,

then insert the color imaging kit.

3 Print the document.

Do horizontal white lines appear on

prints?

Vertical White Lines

Note: Before solving the problem, print the Print Quality Test Pages. From the control panel, navigate to

Settings > Troubleshooting > Print Quality Test Pages. For non-touch-screen printer models, press OK to

navigate through the settings.

320

Xerox

C325 Color Multifunction Printer User Guide

Troubleshooting

ACTION YES NO

SStteepp 11

1 Depending on your operating

system, specify the paper type

from the Printing Preferences or

Print dialog.

Note: Ensure that the

settings matches the

paper loaded in the

tray.

Note: You can also

change the settings on

the printer control

panel. Navigate to:

Settings > Paper >

Tray Configuration >

Paper Size/Type.

2 Print the document.

Do vertical white lines appear on

prints?

Go to step 2. The problem is solved.

SStteepp 22

Ensure you are using the

Xerox C325V C325dni Wireless All-in-One Printer 33ppm Colour Laser

Product's Documents

User Manual

Specifications

Xerox C325V Questions and Answers