User Manual Brother MFC-7340

Documents for Brother MFC-7340

User Manual

For MFC-7340. Also, The document are for others Brother models: MFC-7345N, MFC-7440N, MFC-7840W

• USER’S GUIDE MFC-7340 MFC-7345N MFC-7440N MFC-7840W1
  • Brother numbers3
    • Register your product3
    • FAQs (frequently asked questions)3
    • For Customer Service3
  • Ordering accessories and supplies4
  • Notice - Disclaimer of Warranties (USA and Canada)5
  • Compilation and Publication Notice5
  • Brother® One-Year Limited Warranty and Replacement Service (USA Only)6
  • BROTHER MULTIFUNCTION CENTER / FAX MACHINE LIMITED WARRANTY (Canada only)8
  • Table of Contents9
  • Section I: General15
    • 1 General information16
      • Using the documentation16
        • Symbols and conventions used in the documentation16
      • Accessing the Software User’s Guide and Network User’s Guide16
        • Viewing documentation16
          • Viewing documentation (Windows®)16
          • How to find scanning instructions17
          • Software User's Guide:17
          • ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides:17
      • Accessing Brother support (for Windows®)19
      • Control panel overview20
    • 2 Loading paper and documents23
      • Loading paper and print media23
        • Loading paper in the paper tray23
          • Printing on plain paper, recycled paper or transparencies from the paper tray23
        • Loading paper in the manual feed slot24
          • Printing on plain paper, recycled paper or transparencies from the manual feed slot24
          • Printing on thick paper, bond paper, labels and envelopes25
        • Unprintable area27
          • Unprintable area for copies27
          • Unprintable area when printing from a computer27
      • Acceptable paper and other print media28
        • Recommended paper and print media28
        • Type and size of paper28
          • Standard paper tray28
          • Manual feed slot28
          • Paper capacity of the paper trays29
          • Recommended paper specifications29
        • Handling and using special paper29
          • Types of paper to avoid30
          • Envelopes30
          • Types of envelopes to avoid31
          • Labels32
          • Types of labels to avoid32
      • Loading documents32
        • Using the automatic document feeder (ADF)32
          • Recommended environment32
        • Using the scanner glass33
    • 3 General setup34
      • Mode timer34
      • Paper settings34
        • Paper type34
        • Paper size34
      • Volume settings35
        • Ring volume35
        • Beeper volume35
        • Speaker volume35
      • Automatic daylight savings time36
      • Ecology features36
        • Toner save36
        • Sleep time36
      • LCD contrast36
      • Dial prefix37
        • Setting up the prefix number37
        • Changing the prefix number37
    • 4 Security features38
      • Security38
        • TX lock (MFC-7340, MFC-7345N and MFC-7440N only)38
          • Setting up the password38
          • Changing the TX lock password38
        • Secure function lock (MFC-7840W only)39
          • Setting the password for the administrator39
          • Changing the password for the administrator39
          • Setting up the public user40
          • Setting up restricted users40
          • Turning secure function lock on/off41
          • Turning secure function lock on41
          • Turning secure function lock off41
          • Switching users41
        • Setting lock42
          • Setting up the password42
          • Changing your setting lock password42
          • Turning setting lock on/off42
          • Turning setting lock on42
          • Turning setting lock off42
      • Restricting dialing43
        • Dial pad restriction43
        • One touch restriction43
        • Speed dial restriction43
  • Section II: Fax45
    • 5 Sending a fax46
      • How to fax46
        • Entering fax mode46
        • Sending a fax from the ADF46
        • Sending a fax from the scanner glass46
        • Canceling a fax in progress47
      • Broadcasting47
        • Canceling a broadcast in progress47
      • Additional sending operations48
        • Sending faxes using multiple settings48
        • Electronic cover page48
          • Composing your own comments48
          • Send a cover page for the next fax48
          • Send a cover page for all faxes49
          • Using a printed cover page49
        • Contrast49
        • Changing fax resolution50
          • To change the fax resolution for the next fax50
          • To change the default fax resolution50
        • Dual access50
        • Real time transmission50
          • Sending in real time for all faxes51
          • Sending in real time for the next fax only51
        • Overseas mode51
        • Delayed fax51
        • Delayed batch transmission51
        • Checking and canceling waiting jobs52
        • Sending a fax manually52
          • Manual transmission52
          • Sending a fax at the end of a conversation52
        • Out of memory message52
    • 6 Receiving a fax53
      • Choose the correct Receive Mode53
      • Using receive modes54
        • Fax Only54
        • Fax/Tel54
        • Manual54
        • External TAD54
      • Receive mode settings55
        • Ring delay55
        • F/T ring time (Fax/Tel mode only)55
        • Easy receive56
        • Setting the print density56
      • Additional receiving operations57
        • Printing a reduced incoming fax57
        • Setting the fax receive stamp57
        • Receiving a fax at the end of a conversation57
        • Printing a fax from the memory57
    • 7 Telephone services and external devices58
      • Telephone line services58
        • Voice Mail58
        • Distinctive Ring58
          • What does your telephone company’s ‘Distinctive Ring’ do?59
          • What does Brother’s ‘distinctive ring’ do?59
          • Do you have Voice Mail?59
          • Before you choose the ring pattern to register59
          • Registering the distinctive ring pattern Very important!60
          • Turning off distinctive ring60
        • Caller ID60
          • Viewing the Caller ID List61
          • Printing the Caller ID List61
      • Connecting an external TAD (telephone answering device)61
        • Connections62
        • Recording an outgoing message (OGM)62
        • Special line considerations62
          • Roll over telephone lines62
          • Two-line telephone system63
          • Converting telephone wall outlets63
          • Installing machine, external two-line TAD and two-line telephone63
        • Multi-line connections (PBX)64
      • External and extension telephones64
        • Using external and extension telephones64
          • Using extension telephones64
          • Using an external telephone (connected to the EXT. jack of the machine.)64
          • If you answer a call and no one is on the line:64
        • For Fax/Tel mode only65
        • Connecting an external or extension telephone65
        • Using a non-Brother cordless external handset65
        • Using remote codes65
          • Fax Receive Code65
          • Telephone Answer Code65
          • Changing the remote codes66
    • 8 Dialing and storing numbers67
      • How to dial67
        • Manual dialing67
        • One touch dialing67
        • Speed dialing67
        • Search68
        • Fax redial68
      • Storing numbers68
        • Storing a pause68
        • Storing one touch dial numbers68
        • Storing speed dial numbers69
        • Changing one touch and speed dial numbers69
        • Setting up groups for broadcasting70
        • Dialing access codes and credit card numbers71
        • Pause71
        • Tone or pulse (Canada only)71
    • 9 Remote fax options72
      • Fax forwarding72
      • Paging73
      • Fax storage73
      • PC fax receive74
      • Changing remote fax options75
        • Turning off remote fax options75
      • Remote retrieval76
        • Setting a remote access code76
        • Using your remote access code76
        • Retrieving fax messages77
        • Changing the fax forwarding number77
      • Remote fax commands78
    • 10 Polling79
      • Polling receive79
        • Sequential polling79
      • Polled transmit80
        • Setup for polled transmit80
    • 11 Printing reports81
      • Fax reports81
        • Transmission verification report81
        • Fax journal81
      • Reports82
        • How to print a report82
  • Section III: Copy83
    • 12 Making copies84
      • How to copy84
        • Entering copy mode84
        • Making a single copy84
        • Making multiple copies84
        • Stop copying84
      • Copy options (temporary settings)85
        • Enlarging or reducing the image copied85
        • Using the Options key86
        • Improving copy quality87
        • Sorting copies using the ADF87
        • Adjusting contrast88
          • Contrast88
        • Making N in 1 copies (page layout)88
          • Important88
          • If you are copying from the ADF:89
          • If you are copying from the scanner glass:89
      • Out of memory message89
  • Section IV: Software91
    • 13 Software and Network features92
      • How to read HTML User’s Guide92
        • For Windows®92
        • For Macintosh®93
  • Section V:Appendixes95
    • A Safety and legal96
      • Choosing a location96
      • To use the machine safely97
      • Important information100
        • Standard telephone and FCC notices100
          • Important102
          • Important-about the interface cable102
        • Industry Canada Compliance Statement (Canada only)102
        • Disconnect device102
        • LAN connection (MFC-7345N, MFC-7440N and MFC-7840W only)102
        • International ENERGY STAR® Compliance Statement103
        • Laser safety103
        • FDA regulations103
        • Important safety instructions104
      • Trademarks106
    • B Troubleshooting and routine maintenance107
      • Troubleshooting107
        • If you are having difficulty with your machine107
        • Improving the print quality114
        • Setting dial tone detection119
        • Telephone line interference120
      • Error and maintenance messages121
        • Transferring your faxes or Fax Journal report125
          • Transferring faxes to another fax machine126
          • Transferring faxes to your PC126
          • Transferring Fax Journal report to another fax machine126
        • Document jams127
          • Document is jammed in the top of the ADF unit127
          • Document is jammed under the document cover127
          • Document is jammed at the output tray127
        • Paper jams128
          • Paper is jammed inside the machine128
          • Paper is jammed at the back of the machine130
          • Paper is jammed inside the drum unit and toner cartridge assembly131
      • Routine maintenance132
        • Cleaning the outside of the machine132
        • Cleaning the scanner glass133
        • Cleaning the laser scanner window134
        • Cleaning the corona wire136
        • Cleaning the drum unit137
      • Replacing the consumable items140
        • Replacing a toner cartridge140
        • Replacing the drum unit144
      • Machine information146
        • Checking the serial number146
        • Checking the page counters146
        • Checking the Drum life147
      • Packing and shipping the machine147
    • C Menu and features149
      • On-screen programming149
        • Menu table149
        • Memory storage149
      • Menu keys149
        • How to access the menu mode150
      • Menu table151
      • Entering text164
    • D Specifications166
      • General166
      • Print media168
      • Fax169
      • Copy171
      • Scan172
      • Print173
      • Interfaces173
      • Computer requirements174
      • Consumable items176
      • Ethernet wired network (MFC-7345N, MFC-7440N and MFC-7840W only)177
      • Ethernet wireless network (MFC-7840W only)178
        • Authentication and encryption for wireless users only179
          • Authentication method179
          • Encryption methods179
          • Network key179
        • Wi-Fi Alliance certification180
        • Wireless one-push configuration181
    • E Glossary182
  • Index186
  • brother USA/CAN192