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Contents
Table of Contents
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USER’S GUIDE
®
FA
X
-1840C
FA
X
-1940CN
MFC-3240C
MFC-3340CN
Ver
si
on C
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Summary of Contents for Brother MFC-3340CN:
USER'S GUIDE FAX-1840C/FAX-1940CN/MFC-3240C/MFC-3340CN
1
Brother numbers
3
Register your product
3
Frequently asked questions (FAQs)
3
For Customer Service
3
Brother fax back system (USA only)
4
Ordering accessories and supplies
4
Notice - Disclaimer of Warranties (USA and Canada)
5
Compilation and Publication Notice
5
Brother® One Year Limited Warranty and Replacement Service (USA only)
6
Brother® One Year Limited Warranty and Replacement Service (USA only)
7
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only)
8
Safety precautions
9
To use the machine safely
9
Choosing a location
11
Quick Reference Guide
12
Sending faxes
12
Storing numbers
12
Dialing operations
13
Making copies
13
Table of Contents
14
1 Introduction
22
Using this Guide
22
Finding information
22
Symbols used in this Guide
22
Control panel overview
23
Turning the machine on and off
27
On/Off Setting
27
Load documents
29
Using the automatic document feeder (ADF)
29
Recommended environment
29
About paper
31
Recommended Paper
31
Handling and using special paper
32
Paper type and size for each operation
33
Paper weight, thickness and capacity
34
Paper capacity of the output paper tray
34
Printable area
35
How to load paper, envelopes and post cards
36
To load paper or other media
36
To load envelopes
38
To load post cards
39
About fax machines
40
Custom features
40
Do you have Voice Mail on the phone line?
40
Why should there be problems?
40
How can you avoid possible problems?
40
Fax tones and handshake
41
ECM (Error Correction Mode)
42
2 Getting started
43
Initial Setup
43
Setting the Date and Time
43
Setting Tone and Pulse dialing mode
43
Setting the Station ID
44
General Setup
45
Setting the Mode Timer (MFC-3240C and MFC-3340CN only)
45
Setting the Mode Timer (FAX-1840C and FAX-1940CN only)
45
Setting the Paper Type
46
Setting the Paper Size
46
Setting the Ring Volume
47
Setting the Beeper Volume
47
Setting the Speaker Volume
48
Setting the Handset Volume (FAX-1840C and FAX-1940CN only)
49
Choosing the Handset Volume (For Volume Amplify) (FAX-1840C and FAX-1940CN only)
50
Setting Volume Amplify (FAX-1840C and FAX-1940CN only)
51
Turning on Automatic Daylight Savings Time
52
Setting the LCD Contrast
52
3 Setup Send
53
How to enter Fax mode
53
How to dial
53
Manual dialing
53
One-Touch dialing
54
Speed-Dialing
54
Search
55
Fax Redial
55
How to Fax (B&W and Color)
56
Color fax transmission
56
Faxing from the ADF
56
Automatic transmission
57
Manual transmission
57
Sending a fax at the end of a conversation
58
Out of Memory message
58
Basic sending operations
59
Sending faxes using multiple settings
59
Contrast
59
Fax Resolution
60
Dual Access (Not available for color faxes)
61
Real Time Transmission
62
Checking job status
63
Canceling a fax in progress
63
Canceling a scheduled job
63
Advanced sending operations
64
Broadcasting (Not available for color faxes)
64
Overseas Mode
65
Delayed Fax (Not available for color faxes)
66
Setting up Polled Transmit (Not available for color faxes)
67
Delayed Batch Transmission (Not available for color faxes)
68
4 Setup Receive
69
Basic receiving operations (FAX-1840C, MFC-3240C and MFC-3340CN only)
69
Choosing the Receive Mode
69
To select or change your Receive Mode
70
Setting the Ring Delay
70
Basic receiving operations (FAX-1940CN only)
71
Choosing the Receive Mode
71
To select or change your Receive Mode
72
Setting the Ring Delay
73
Setting Toll Saver (Msg Ctr mode)
74
Setting the F/T Ring Time (Fax/Tel mode only)
75
Setting the Fax/Tel Announcement (FAX-1940CN only)
75
Easy Receive (MFC-3240C and MFC-3340CN only)
76
Easy Receive (FAX-1840C and FAX-1940CN only)
77
Printing a reduced incoming fax (Auto Reduction)
78
Receiving a fax at the end of a conversation
78
Printing a fax from the memory
78
Polling
79
Setting up Polling Receive
79
Setting up Sequential Polling Receive
79
5 Quick-Dial numbers and dialing options
80
Storing numbers for easy dialing
80
Storing One-Touch Dial numbers
80
Storing Speed-Dial numbers
81
Changing One-Touch and Speed-Dial numbers
82
Setting up Groups for Broadcasting
83
Dialing options
85
Access codes and credit card numbers
85
Pause
85
Tone or Pulse
86
Telephone (voice) operations (FAX-1840C and FAX-1940CN only)
87
How to dial
87
Making a telephone call
87
Answering calls with the Speaker Phone (FAX-1940CN only)
88
Hold (FAX-1840C and FAX-1940CN only)
88
6 Remote Fax Options (Not available for color faxes)
89
Setting up Fax Forwarding
89
Programming your pager number
90
Setting Fax Storage
91
Setting PC Fax Receive (MFC-3340CN only)
91
Turning off Remote Fax Options
92
Setting your Remote Access Code
93
Remote Retrieval
94
Using your Remote Access Code
94
Remote commands
95
Retrieving fax messages
98
Changing your Fax Forwarding number
98
7 Message Center (FAX-1940CN only)
99
Message Center mode
99
Setting up the Message Center
99
Recording Message Center Outgoing Message
100
Listening to Outgoing Message (OGM)
101
Erasing Outgoing Message (OGM)
101
Activating Message Center mode
101
Message indicator
102
Playing voice messages
102
Printing a fax message
103
Erasing incoming messages
103
To erase voice messages individually
103
To erase messages all at once
104
Setting Maximum Time for incoming messages
104
Setting Toll Saver
104
ICM Recording Monitor
105
Recording a conversation
105
Record Fax/Tel Outgoing Announcement (F/T OGM)
105
8 Printing reports
106
Fax settings and activity
106
Customizing the Transmission Verification Report
106
Setting the Journal Period
107
Printing reports
108
How to print a report
108
9 Making copies
109
Using the machine as a copier
109
Enter Copy mode
109
Making a single copy
110
Making multiple copies
110
Stop copying
110
Using the temporary Copy keys (Temporary settings)
111
Increasing copy speed or quality
112
Changing the temporary copy settings
113
Enlarging or reducing the image copied
114
Setting paper type
115
Setting paper size
116
Adjusting brightness
116
Adjusting contrast
117
Sorting copies (FAX-1940CN and MFC-3340CN only)
117
Making N in 1 copies or a poster (Page Layout)
118
Changing the default copy settings
120
Increasing copy speed or quality
120
Adjusting brightness
120
Adjusting contrast
120
Adjusting color saturation
121
Out of Memory message
121
Legal limitations
122
10 Walk-Up PhotoCapture Center™ (MFC-3340CN only)
123
Introduction
123
PhotoCapture Center™ requirements
124
Getting started
125
Printing the Index (Thumbnails)
127
Printing images
128
DPOF printing
130
Changing the default settings
131
Increasing print speed or quality
131
Setting the paper & size
131
Adjusting brightness
132
Adjusting contrast
132
Color enhancement (True2Life®)
132
Cropping
134
Borderless
134
Understanding the Error Messages
135
Using PhotoCapture Center™ from your PC
136
Using PhotoCapture Center™ for scanning documents
136
11 Important information
137
Standard telephone and FCC Notices These notices are in effect on models sold and used in the United States only.
137
Federal Communications Commission (FCC) Declaration of Conformity (USA only)
139
Important
140
Industry Canada Compliance Statement (Canada only)
140
For your safety
140
LAN connection (FAX-1940CN and MFC-3340CN only)
140
Important safety instructions
141
Trademarks
144
12 Troubleshooting and routine maintenance
145
Troubleshooting
145
Error messages
145
Document Jam
149
Document is jammed inside the front of the machine.
149
Printer jam or paper jam
150
Paper is jammed inside the paper tray
150
Paper is jammed inside the machine
151
If you are having difficulty with your machine
153
Compatibility
158
How to improve print quality
159
Cleaning the print head
159
Checking the print quality
160
Checking the printing alignment
162
Checking the ink volume
163
Packing and shipping the machine
164
Routine maintenance
167
Cleaning the Scanner
167
Cleaning the machine Printer Platen
168
Replacing the ink cartridges
169
Appendix A
173
Setting up telephone services
173
Distinctive Ring
173
What does your telephone company’s ‘Distinctive Ring’ do?
173
What does Brother’s ‘Distinctive Ring’ do?
174
Do you have Voice Mail?
174
Before you choose the ring pattern to register
175
Registering the Distinctive Ring pattern
176
Turning off the Distinctive Ring
176
Caller ID
177
Viewing Caller ID List
178
Printing Caller ID List
178
Advanced receiving operations
179
Operation from extension telephones
179
Fax/Tel mode when power key is On
180
Fax/Tel mode when power key is Off
180
Using a cordless external handset
181
Changing the remote codes
181
Connecting an external device to your machine
182
Connecting an external telephone
182
Connecting an external telephone answering device (TAD)
183
Sequence
183
Connections
184
Recording outgoing message (OGM) on an external TAD
185
Special line considerations
186
Roll over phone lines
186
Two-line phone system
186
Converting telephone wall outlets
187
Installing machine, external two-line TAD and two-line telephone
188
Multi-line connections (PBX)
189
If you are installing the machine to work with a PBX
189
Custom features on your phone line
189
Appendix B
190
On-screen programming
190
Menu table
190
Memory storage
190
Navigation keys
191
Entering Text
201
Inserting spaces
201
Making corrections
201
Repeating letters
201
Special characters and symbols
202
Glossary
203
Specifications
209
Product description
209
General
209
Print media
211
Copy
211
PhotoCapture Center™ (MFC-3340CN only)
212
Fax
213
Scanner (MFC-3240C and MFC-3340CN only)
214
Printer
215
Interfaces
216
Computer requirements
216
Consumable items
217
Network (LAN) (FAX-1940CN and MFC-3340CN only)
218
Optional External Wireless Print/Scan Server (NC-2200w) (MFC-3240C and MFC-3340CN only)
219
Index
220
Remote Retrieval Access card (FAX-1940CN only)
226
Remote Retrieval Access card (FAX-1840C, MFC-3240C and MFC-3340CN only)
228
brother USA/CAN
231
File type: PDF
File name: 52239189_mfc-3340cn.pdf
File size: 3.6 MB
File Language: English
Pages: 231
Author: Brother
Published: 2020-09-27
Updated: 2023-09-06
Download File
Specifications
Brand:
Brother
Model: MFC-3340CN
Category:
Printer - Copier - Fax - Scanner
View in the file:
Full Specifications
See other models:
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Photos
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Table of Contents
×
USER'S GUIDE FAX-1840C/FAX-1940CN/MFC-3240C/MFC-3340CN
1
Brother numbers
3
Register your product
3
Frequently asked questions (FAQs)
3
For Customer Service
3
Brother fax back system (USA only)
4
Ordering accessories and supplies
4
Notice - Disclaimer of Warranties (USA and Canada)
5
Compilation and Publication Notice
5
Brother® One Year Limited Warranty and Replacement Service (USA only)
6
Brother® One Year Limited Warranty and Replacement Service (USA only)
7
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only)
8
Safety precautions
9
To use the machine safely
9
Choosing a location
11
Quick Reference Guide
12
Sending faxes
12
Storing numbers
12
Dialing operations
13
Making copies
13
Table of Contents
14
1 Introduction
22
Using this Guide
22
Finding information
22
Symbols used in this Guide
22
Control panel overview
23
Turning the machine on and off
27
On/Off Setting
27
Load documents
29
Using the automatic document feeder (ADF)
29
Recommended environment
29
About paper
31
Recommended Paper
31
Handling and using special paper
32
Paper type and size for each operation
33
Paper weight, thickness and capacity
34
Paper capacity of the output paper tray
34
Printable area
35
How to load paper, envelopes and post cards
36
To load paper or other media
36
To load envelopes
38
To load post cards
39
About fax machines
40
Custom features
40
Do you have Voice Mail on the phone line?
40
Why should there be problems?
40
How can you avoid possible problems?
40
Fax tones and handshake
41
ECM (Error Correction Mode)
42
2 Getting started
43
Initial Setup
43
Setting the Date and Time
43
Setting Tone and Pulse dialing mode
43
Setting the Station ID
44
General Setup
45
Setting the Mode Timer (MFC-3240C and MFC-3340CN only)
45
Setting the Mode Timer (FAX-1840C and FAX-1940CN only)
45
Setting the Paper Type
46
Setting the Paper Size
46
Setting the Ring Volume
47
Setting the Beeper Volume
47
Setting the Speaker Volume
48
Setting the Handset Volume (FAX-1840C and FAX-1940CN only)
49
Choosing the Handset Volume (For Volume Amplify) (FAX-1840C and FAX-1940CN only)
50
Setting Volume Amplify (FAX-1840C and FAX-1940CN only)
51
Turning on Automatic Daylight Savings Time
52
Setting the LCD Contrast
52
3 Setup Send
53
How to enter Fax mode
53
How to dial
53
Manual dialing
53
One-Touch dialing
54
Speed-Dialing
54
Search
55
Fax Redial
55
How to Fax (B&W and Color)
56
Color fax transmission
56
Faxing from the ADF
56
Automatic transmission
57
Manual transmission
57
Sending a fax at the end of a conversation
58
Out of Memory message
58
Basic sending operations
59
Sending faxes using multiple settings
59
Contrast
59
Fax Resolution
60
Dual Access (Not available for color faxes)
61
Real Time Transmission
62
Checking job status
63
Canceling a fax in progress
63
Canceling a scheduled job
63
Advanced sending operations
64
Broadcasting (Not available for color faxes)
64
Overseas Mode
65
Delayed Fax (Not available for color faxes)
66
Setting up Polled Transmit (Not available for color faxes)
67
Delayed Batch Transmission (Not available for color faxes)
68
4 Setup Receive
69
Basic receiving operations (FAX-1840C, MFC-3240C and MFC-3340CN only)
69
Choosing the Receive Mode
69
To select or change your Receive Mode
70
Setting the Ring Delay
70
Basic receiving operations (FAX-1940CN only)
71
Choosing the Receive Mode
71
To select or change your Receive Mode
72
Setting the Ring Delay
73
Setting Toll Saver (Msg Ctr mode)
74
Setting the F/T Ring Time (Fax/Tel mode only)
75
Setting the Fax/Tel Announcement (FAX-1940CN only)
75
Easy Receive (MFC-3240C and MFC-3340CN only)
76
Easy Receive (FAX-1840C and FAX-1940CN only)
77
Printing a reduced incoming fax (Auto Reduction)
78
Receiving a fax at the end of a conversation
78
Printing a fax from the memory
78
Polling
79
Setting up Polling Receive
79
Setting up Sequential Polling Receive
79
5 Quick-Dial numbers and dialing options
80
Storing numbers for easy dialing
80
Storing One-Touch Dial numbers
80
Storing Speed-Dial numbers
81
Changing One-Touch and Speed-Dial numbers
82
Setting up Groups for Broadcasting
83
Dialing options
85
Access codes and credit card numbers
85
Pause
85
Tone or Pulse
86
Telephone (voice) operations (FAX-1840C and FAX-1940CN only)
87
How to dial
87
Making a telephone call
87
Answering calls with the Speaker Phone (FAX-1940CN only)
88
Hold (FAX-1840C and FAX-1940CN only)
88
6 Remote Fax Options (Not available for color faxes)
89
Setting up Fax Forwarding
89
Programming your pager number
90
Setting Fax Storage
91
Setting PC Fax Receive (MFC-3340CN only)
91
Turning off Remote Fax Options
92
Setting your Remote Access Code
93
Remote Retrieval
94
Using your Remote Access Code
94
Remote commands
95
Retrieving fax messages
98
Changing your Fax Forwarding number
98
7 Message Center (FAX-1940CN only)
99
Message Center mode
99
Setting up the Message Center
99
Recording Message Center Outgoing Message
100
Listening to Outgoing Message (OGM)
101
Erasing Outgoing Message (OGM)
101
Activating Message Center mode
101
Message indicator
102
Playing voice messages
102
Printing a fax message
103
Erasing incoming messages
103
To erase voice messages individually
103
To erase messages all at once
104
Setting Maximum Time for incoming messages
104
Setting Toll Saver
104
ICM Recording Monitor
105
Recording a conversation
105
Record Fax/Tel Outgoing Announcement (F/T OGM)
105
8 Printing reports
106
Fax settings and activity
106
Customizing the Transmission Verification Report
106
Setting the Journal Period
107
Printing reports
108
How to print a report
108
9 Making copies
109
Using the machine as a copier
109
Enter Copy mode
109
Making a single copy
110
Making multiple copies
110
Stop copying
110
Using the temporary Copy keys (Temporary settings)
111
Increasing copy speed or quality
112
Changing the temporary copy settings
113
Enlarging or reducing the image copied
114
Setting paper type
115
Setting paper size
116
Adjusting brightness
116
Adjusting contrast
117
Sorting copies (FAX-1940CN and MFC-3340CN only)
117
Making N in 1 copies or a poster (Page Layout)
118
Changing the default copy settings
120
Increasing copy speed or quality
120
Adjusting brightness
120
Adjusting contrast
120
Adjusting color saturation
121
Out of Memory message
121
Legal limitations
122
10 Walk-Up PhotoCapture Center™ (MFC-3340CN only)
123
Introduction
123
PhotoCapture Center™ requirements
124
Getting started
125
Printing the Index (Thumbnails)
127
Printing images
128
DPOF printing
130
Changing the default settings
131
Increasing print speed or quality
131
Setting the paper & size
131
Adjusting brightness
132
Adjusting contrast
132
Color enhancement (True2Life®)
132
Cropping
134
Borderless
134
Understanding the Error Messages
135
Using PhotoCapture Center™ from your PC
136
Using PhotoCapture Center™ for scanning documents
136
11 Important information
137
Standard telephone and FCC Notices These notices are in effect on models sold and used in the United States only.
137
Federal Communications Commission (FCC) Declaration of Conformity (USA only)
139
Important
140
Industry Canada Compliance Statement (Canada only)
140
For your safety
140
LAN connection (FAX-1940CN and MFC-3340CN only)
140
Important safety instructions
141
Trademarks
144
12 Troubleshooting and routine maintenance
145
Troubleshooting
145
Error messages
145
Document Jam
149
Document is jammed inside the front of the machine.
149
Printer jam or paper jam
150
Paper is jammed inside the paper tray
150
Paper is jammed inside the machine
151
If you are having difficulty with your machine
153
Compatibility
158
How to improve print quality
159
Cleaning the print head
159
Checking the print quality
160
Checking the printing alignment
162
Checking the ink volume
163
Packing and shipping the machine
164
Routine maintenance
167
Cleaning the Scanner
167
Cleaning the machine Printer Platen
168
Replacing the ink cartridges
169
Appendix A
173
Setting up telephone services
173
Distinctive Ring
173
What does your telephone company’s ‘Distinctive Ring’ do?
173
What does Brother’s ‘Distinctive Ring’ do?
174
Do you have Voice Mail?
174
Before you choose the ring pattern to register
175
Registering the Distinctive Ring pattern
176
Turning off the Distinctive Ring
176
Caller ID
177
Viewing Caller ID List
178
Printing Caller ID List
178
Advanced receiving operations
179
Operation from extension telephones
179
Fax/Tel mode when power key is On
180
Fax/Tel mode when power key is Off
180
Using a cordless external handset
181
Changing the remote codes
181
Connecting an external device to your machine
182
Connecting an external telephone
182
Connecting an external telephone answering device (TAD)
183
Sequence
183
Connections
184
Recording outgoing message (OGM) on an external TAD
185
Special line considerations
186
Roll over phone lines
186
Two-line phone system
186
Converting telephone wall outlets
187
Installing machine, external two-line TAD and two-line telephone
188
Multi-line connections (PBX)
189
If you are installing the machine to work with a PBX
189
Custom features on your phone line
189
Appendix B
190
On-screen programming
190
Menu table
190
Memory storage
190
Navigation keys
191
Entering Text
201
Inserting spaces
201
Making corrections
201
Repeating letters
201
Special characters and symbols
202
Glossary
203
Specifications
209
Product description
209
General
209
Print media
211
Copy
211
PhotoCapture Center™ (MFC-3340CN only)
212
Fax
213
Scanner (MFC-3240C and MFC-3340CN only)
214
Printer
215
Interfaces
216
Computer requirements
216
Consumable items
217
Network (LAN) (FAX-1940CN and MFC-3340CN only)
218
Optional External Wireless Print/Scan Server (NC-2200w) (MFC-3240C and MFC-3340CN only)
219
Index
220
Remote Retrieval Access card (FAX-1940CN only)
226
Remote Retrieval Access card (FAX-1840C, MFC-3240C and MFC-3340CN only)
228
brother USA/CAN
231
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