Brother FAX-2800 User Manual

FAX-2800

MFC-4800

OWNER’S MANUAL

version B

If You Need to Call Customer Service

Please complete the following information for future

reference:

Model Number: FAX-2800, MFC-4800

(Circle your model number)

Serial Number*:

Date of Purchase:

Place of Purchase:

* The serial number is on the back of the unit. Retain

this Owner’s Manual with your sales receipt as a

permanent record of your purchase, in the event of

theft, fire or warranty service.

Brother Numbers

Brother fax-back system (USA Only)

Brother Customer Service has installed an easy-to-use fax-back system, so you

can get instant answers to common technical questions and product information

for all Brother products. This system is available 24 hours a day, 7 days a week.

You can use the system to send faxes to any fax machine, not just the one from

which you are calling.

If you can’t resolve difficulty with your FAX/MFC using this manual, call our

fax-back system, and follow the voice prompts to receive faxed instructions

about using the system, and an index of fax-back subjects.

The Brother fax-back system number has been preprogrammed on One Touch

key

(For FAX-2800) or Speed Dial #01 (For MFC-4800)

Frequently Asked Questions (FAQs)

The Brother Solutions Center is our one-stop resource for all your Fax Machine/

Multi-Function Center needs. You can download the latest software and

utilities, read FAQs and troubleshooting tips, and go to the “Solutions” section

to learn how to get the most from your Brother product. Visit us at:

For Customer Service

Dealers/Service Centers (USA Only)

For the name of a Brother authorized dealer or service center, call 1-877-BROTHER.

Service Centers (Canada Only)

For service center addresses in Canada, call 1-877-BROTHER.

IMPORTANT

For technical and operational assistance, you must call the country where you

purchased the FAX/MFC. Calls must be made

from within

that country.

In USA:

1-800-521-2846

You can check here for Brother Printer Driver updates.

In USA:

1-800-284-4329 (voice)

1-908-575-8790 (fax)

1-800-284-3238 (TTY service for the hearing-impaired)

In Canada:

1-877-BROTHER (voice)

1-514-685-4898 (fax)

1-514-685-6464 (voice) (within Montreal)

http://solutions.brother.com

BROTHER NUMBERS

Ordering Accessories and Supplies

For best quality results use only genuine Brother accessories, available at most

Brother retailers. If you cannot find the accessory you need and you have a Visa,

MasterCard, Discover or American Express credit card, you can order

accessories directly from Brother. (In the USA, you can visit us online for a

complete selection of Brother accessories and supplies available for purchase.)

Multi-Function Link

Pro Suite is NOT available on floppy disks.

IMPORTANT

For technical and operational assistance, you must call the country where you

purchased the FAX/MFC. Calls must be made

from within

that country.

In USA:

1-888-879-3232 (voice)

1-800-947-1445 (fax)

http://www.brothermall.com

In Canada:

1-877-BROTHER (voice)

Description Item

Laser Fax Toner TN-250

Laser Fax Drum DR-250

Telephone Line Cord LG3077001

Telephone Handset LE0446011

Handset Curled Cord UG3543011

Paper Support and Document Support LE1931008

Power Protector for A/C Power and Phone Line

Surges and Voltage Spikes (2 Outlets)

QPD120

Power Protector for A/C Power and Phone Line

Surges and Voltage Spikes (8 Outlets)

FX 120

Owner’s Manual LE1933001

IEEE-1284 Bi-directional

Parallel Cable

F2A046-10

ORDERING ACCESSORIES AND SUPPLIES

iii

Notice – Disclaimer of Warranties

(For USA and Canada)

BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS,

EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR)

MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING

WITHOUT LIMITATION THE IMPLIED WARRANTIES OF

MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE,

REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT

WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS

REGARDING THE USE OR THE RESULTS OF THE USE OF THE

SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY,

RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS

TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS

ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS

NOT PERMITTED BY SOME STATES IN THE USA AND SOME

PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY

TO YOU.

IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU

FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES

(INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS

INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE)

ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE

EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE

POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE

USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE

EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL

OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT

APPLY TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY

TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER,

AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN

CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY

OR OTHERWISE), WILL BE LIMITED TO $50.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled

and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to

change without notice.

Brother reserves the right to make changes without notice in the specifications

and materials contained herein and shall not be responsible for any damages

(including consequential) caused by reliance on the materials presented,

including but not limited to typographical and other errors relating to the

publication.

NOTICE – DISCLAIMER OF WARRANTIES

BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE

(For USA Only)

This warranty gives you certain rights and

you may also have other rights that may

vary from state to state.

This warranty is given only to the first end-

use purchaser of the accompanying product

(referred to in this warranty as “this

Product”).

What is covered:

Brother warrants to you

for the Warranty Period that there are no

defects in the materials, workmanship or

Year 2000 compliance of this Product. The

“Warranty Period” is 1 year from the date

you purchased this product. The “Warranty

Period” for consumable items, such as Print

Heads, Toner, Drums, Ink Cartridges, Print

Cartridges, Refill Ribbons, Therma PLUS

Paper and Thermal Paper, etc. is 90 days

from the date of purchase, or the rated life of

the Consumable item, whichever is shorter.

What is NOT covered:

Warranty WILL BE

VOID by Brother for repairs or replacements

made necessary due to the following: (1) If

the Product was not purchased from an

authorized Brother reseller within the United

States, (2) The Product has been serviced

or modified by anyone other than an

Authorized Service Representative of

Brother, (3) The serial number has been

modified, defaced or removed from this

Product, (4) Non-Brother

-brand or non-

Brother approved parts, supplies, power

supplies or other accessories have been

used with this Product, (5) Any damage

caused by accident, neglect, abuse or

misuse or, the recommended monthly

volume has been exceeded, (6) Damages

caused as a result of modification, alteration

or repairs performed by anyone other than a

Brother Authorized Service Representative.

(7) NOT COVERED UNDER WARRANTY

ARE: Consumable items, for example

(including, but not limited to): ribbons, ink or

toner cartridges, toner drum units, print

heads, cleaning and/or instances where no

defects in material or workmanship are

found in the Product, etc. (8) Damage

caused by improper connection and/or

disconnection of the Product; failure of the

operator to follow operational instructions,

improper set up of the Product.

What to do if you think your Product

is defective:

Call our Customer Service Hotline at

1-800-284-4329, or if you suspect a defect

in materials or workmanship in this Product,

you can report it to a Brother Authorized

Service Center. During the Warranty

Period, supply Brother’s representative with

a copy of your dated bill of sale showing that

this Product was purchased within the

United States. For the name of your Brother

Authorized Service Center, call 1-800-521-

2846. After contacting the Brother

Authorized Service Center, you may be

required to deliver or send the Product

properly packaged, freight prepaid, to the

Authorized Service Center together with a

photocopy of your bill of sale.

What Brother will do:

Brother (or its

Authorized Service Center) will evaluate

your report of a possible defect to determine

whether a defect exists, and if it does exist,

Brother (or its Authorized Service Center)

will repair or (at Brother’s option) replace the

Product with a product that performs the

same functions and performs as well as the

original Product. Brother reserves the right

to supply refurbished or remanufactured

replacement parts provided that the

replacement parts conform to the

manufacturer’s specifications for new

products. The repaired or replacement

product will be returned to you at no cost.

Exchange Service:

When an exchange is authorized, Brother will

exchange your non-working product with a

refurbished or remanufactured product that

conforms to the manufacturer’s specifications

for new products. The refurbished or

remanufactured Product you receive will be

covered by the balance of the limited warranty

period remaining on the original Product, plus

an additional thirty (30) days. You will keep the

replacement Product that is sent to you and

must return (or be billed up to the cost of a new

product) your original non- working product,

which shall become the property of Brother.

You must call Brother Customer Service and if

the representative cannot correct the product’s

malfunction over the telephone and you elect

the exchange service, you must provide

information pertaining to this Product and you

must also provide a valid major credit card

number. Your credit card will be charged up to

the cost of a new Product if: (i) you do not

return your original Product to Brother within

five (5) business days; (ii) the malfunctions of

your original Product are not covered by the

limited warranty;

MFC LIMITED WARRANTY (USA)

BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE

(For USA Only)

(iii) the proper packaging instructions

are not followed and has caused

damage to the product; or (iv) the

warranty period on your original

Product has expired or has not been

sufficiently validated with a copy of the

proof of purchase (bill of sale). The

Brother Customer Service

Representative will ship the exchange

Product via next business day delivery

courier service, with return instructions

and prepaid return air bill. Follow the

return instructions. You must return the

original Product in the same shipping

carton in which the exchanged Product

was received and include a copy of

proof of purchase (bill of sale). Retain

your original accessory items and a

copy of the return air bill, signed by the

courier.

Limitations:

Repair or replacement as described

above is your sole and exclusive (that

is, your only) remedy if this Product is

defective. Brother is not responsible for

damage to or loss of any equipment,

media, programs or data related to the

use of this Product. Except for that

repair or replacement,

Brother shall not

be liable for any direct, indirect,

incidental or consequential damages or

specific relief. Because some states do

not allow the exclusion or limitation of

consequential or incidental damages,

the above limitation may not apply to

you.

THIS WARRANTY IS GIVEN IN LIEU

OF ALL OTHER WARRANTIES,

WRITTEN OR ORAL, WHETHER

EXPRESSED BY AFFIRMATION,

PROMISE, DESCRIPTION,

DRAWING, MODEL OR SAMPLE.

ANY AND ALL WARRANTIES OTHER

THAN THIS ONE, WHETHER

EXPRESS OR IMPLIED, INCLUDING

IMPLIED WARRANTIES OF

MERCHANTABILITY AND FITNESS

FOR A PARTICULAR PURPOSE, ARE

HEREBY DISCLAIMED.

This Limited Warranty is the only

warranty that Brother is giving for this

Product. It is the final expression and

the exclusive and only statement of

Brother’s obligations to you. It replaces

all other agreements and under-

standings that you may have with

Brother or its representatives.

This Limited Warranty (and Brother’s

obligation to you) may not be changed

in any way unless you and Brother sign

the same piece of paper in which we (1)

refer to this Product and your bill of sale

date, (2) describe the change to this

warranty and (3) agree to make that

change.

Product Support

Toll-free Customer Service and

technical support is available for

hardware operational assistance at

1-800-284-4329. At any time, free

technical support in the form of

Frequently Asked Questions,

troubleshooting tips and service center

locator is available through our fax-back

system at 1-800-521-2846 or Brother’s

Internet Web Site (www.brother.com).

Now you can visit us on-line

(www.brothermall.com), your complete

source for genuine Brother Accessories

and Supplies.

BROTHER INTERNATIONAL CORPORATION

100 SOMERSET CORPORATE BLVD.

BRIDGEWATER, NEW JERSEY 08807-0911

Please record your model and serial

numbers and your date and location of

Purchase below for your records. Keep

this information with your proof of

purchase (bill of sale) in case your

Product is lost, stolen or requires

service.

Model # _______________________

Serial #________________________

Date of purchase: _______________

Store where purchased:___________

Location of store: ________________

Important:

We recommend that you keep all

originalpacking materials, in the event

that you ship this product.

MFC LIMITED WARRANTY (USA)

BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE

LIMITED WARRANTY

(For Canada Only)

Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts,

Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service

Centers, will repair this MFC/Facsimile machine free of charge if defective in material or

workmanship. This Limited Warranty does not include cleaning, consumables

(including, without limitation, print cartridges, print head, toner and drum) or damage

caused by accident, neglect, misuse or improper installation or operation, any damage

caused from service, maintenance, modifications, or tampering by anyone other than a

Brother Authorized Service Representative, or from the use of supplies or consumable

items that are non-Brother products. Operation of the MFC/Facsimile machine in excess

of the specifications or with the Serial Number or Rating Label removed shall be deemed

abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In

order to obtain warranty service, the MFC/Facsimile machine must be delivered or

shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service

Center, together with your Proof of Purchase in the form of a Sales Receipt.

For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on

applicable models) during shipping will cause severe damage to the MFC/Facsimile and

will VOID the Warranty. (Refer to your Operation Manual for proper packaging.)

For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your

print head resulting from packing without the ink cartridges will VOID your warranty.

(Refer to your Operation Manual for proper packaging.)

BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED

INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF

MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO

THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY

WAIVED.

No oral or written information, advice or representation provided by Brother, its

Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create

another warranty or modify this warranty. This warranty states Brother’s entire liability

and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine

to operate properly.

Neither Brother nor anyone else involved in the development, production, or delivery of

this MFC/Facsimile machine shall be liable for any indirect, incidental, special,

consequential, exemplary, or punitive damages, including lost profits, arising from the

use of or inability to use the product, even if advised by the end user/purchaser of the

possibility of such damages. Since some Provinces do not allow the above limitation of

liability, such limitation may not apply to you.

This Limited Warranty gives you specific legal rights and you may also have other rights

which vary from Providence to Providence.

Warranty Service is available at Brother Authorized Service Centers throughout

Canada. For Technical Support or for the name and location of your nearest

Authorized Service Center call 1-877-BROTHER. Within Montreal, please call 685-6464.

Internet support: [email protected] or browse

Brother’s Web Site: www.brother.com

Brother International Corporation (Canada) Ltd.

1 Rue Hôtel de Ville

Dollard-Des-Ormeaux, QC H9B 3H6

We’re at your side.

LIMITED WARRANTY (CANADA)

vii

Quick Reference Guide

Sending Faxes

Automatic Transmission

Place the original face down in the

ADF.

Enter the fax number using One

Touch (For FAX-2800 Only),

Speed Dial, Search or the dial pad.

Press

Fax Start

Sending a Cover Page

Place the original face down in the

ADF.

Press

Menu/Set

When

NEXT FAX ONLY?

appears, press

Menu/Set

Press to select

(or

OFF

and then press

Menu/Set

Press to select a comment, and

then press

Menu/Set

Enter two digits to indicate the

number of pages being sent, and

then press

Menu/Set

Press

to select additional settings

—

—Press

if you are ready to

fax.

Enter the fax number.

Press

Fax Start

Real Time Transmission

You can send faxes in real time.

Place the original face down in the

ADF.

Press

Menu/Set

Press to select ON, and then

press Menu/Set—OR—

For the next transmission only,

press to select NEXT FAX

ONLY, and then press Menu/Set.

For the next fax only, press to

select ON, and then press Menu/

Set.

Press 1 to select additional settings

—OR—Press 2 to fax.

Enter the fax number.

Press Fax Start.

Receiving Faxes

Select Receive Mode

Press

Receive Mode

to select

FAX ONLY

FAX/TEL,

TAD:ANSWER MACH.

MANUAL

. If you select

FAX/TEL

, make sure to set Ring

Delay and F/T Ring Time.

Manual Reception

Pick up the handset.

Press Fax Start if you hear fax

tones (beeps).

When the LCD shows

RECEIVING, replace the handset.

QUICK REFERENCE GUIDE

viii

Storing Numbers

Storing One Touch Dial

Numbers (For FAX-2800 Only)

Press Menu/Set, 2, 3, 1.

Press the One Touch key where

you want to store the number.

Enter a number (up to 20 digits),

and then press Menu/Set.

Enter a name (or leave it blank),

and then press Menu/Set.

Press Stop/Exit.

Storing Speed Dial Numbers

For the FAX press Menu/Set,

2, 3, 2.

For the MFC, press Menu/Set,

2, 3, 1.

Enter a two-digit Speed Dial

number, and then press Menu/Set.

Enter a number (up to 20 digits),

and then press Menu/Set.

Enter a name (or leave it blank),

and then press Menu/Set.

Press Stop/Exit.

Telephone Operation

One Touch Dialing / Speed

Dialing

Pick up the handset—OR—Press

Hook and listen for a dial tone.

When you hear the dial tone, press

the One Touch key of the location

you want to call (FAX-2800)

—OR—Press Search/Speed

Dial, press #, then press the two-

digit Speed Dial number. (If you

pressed Hook to dial, pick up the

handset when the other party

answers.)

To hang up, replace the handset.

Search/Speed Dial

Press Search/Speed Dial, then

enter the first letter of the name

you’re looking for.

Press or to search the

memory.

When the name is displayed, lift the

handset—OR—Press Hook.

Press Fax Start to dial. (If you

pressed Hook to dial, pick up the

handset when the other party

answers.)

To hang up, replace the handset.

Making Copies

Making a Single Copy

Place the original face down in the

ADF.

Press Copy.

Making Multiple Copies

Place the original face down in the

ADF.

Use the dial pad to enter the number

of copies you want.

Press Copy.

Brother fax-back system :

In USA: 1-800-521-2846

Brother Global Web Site :

http://www.brother.com

Frequently Asked Questions (FAQs)

http://solutions.brother.com

Brother Accessories & Supplies:

In USA:

1-888-879-3232 (voice)

1-800-947-1445 (fax)

http://www.brothermall.com

Canada:

1-877-BROTHER (voice)

QUICK REFERENCE GUIDE

Table of Contents

Introduction..................................................................................... 1-1

Using This Manual..................................................................... 1-1

Finding Information............................................................. 1-1

Conventions Used in this Manual........................................ 1-1

Test Sheet Procedure and Product Registration

(For USA Only) ...................................................................... 1-2

To Complete Your MFC-4800 Registration On-Line

(For MFC-4800 Only): ................................................... 1-2

FAX-2800 Control Panel Overview........................................... 1-3

MFC-4800 Control Panel Overview .......................................... 1-5

About Fax Machines .................................................................. 1-7

Custom Features .................................................................. 1-7

Do You Have Voice Mail on the Phone Line? ............... 1-7

Why Should There Be Trouble? ..................................... 1-7

How Can You Avoid Possible Problems? ...................... 1-7

Fax Tones and Handshake................................................... 1-7

ECM (Error Correction Mode)............................................ 1-8

Assembly and Connections............................................................. 2-1

Packing List................................................................................ 2-1

Choosing a Location................................................................... 2-2

Assembly.................................................................................... 2-3

Installing the Drum Unit Assembly

(with Toner Cartridge) .................................................... 2-3

Setting Up the FAX/MFC ................................................... 2-5

Loading Paper...................................................................... 2-7

Acceptable Paper................................................................. 2-7

Paper Capacity of Feeder..................................................... 2-8

Connecting an External Telephone ..................................... 2-9

Connecting an External Telephone

Answering Device (TAD)............................................... 2-9

Sequence ......................................................................... 2-9

Connections................................................................... 2-10

Outgoing Message (OGM) on External TAD............... 2-11

Special Line Considerations.............................................. 2-11

Roll-Over Phone Lines ................................................. 2-11

Two-Line Phone System............................................... 2-11

Converting Telephone Wall Outlets ............................. 2-12

Installing FAX/MFC, External Two-Line TAD and

Two-Line Telephone ................................................ 2-12

Multi-Line Connections (PBX) ......................................... 2-13

If You are Installing the FAX/MFC to

Work with a PBX: .................................................... 2-13

Custom Features on a Your Phone Line............................ 2-14

Custom Features on a Single Line ................................ 2-14

On-Screen Programming................................................................ 3-1

User-Friendly Programming....................................................... 3-1

Menu Selection Table.......................................................... 3-1

Alternating Displays............................................................ 3-1

Navigation Keys......................................................................... 3-2

Initial Setup...................................................................................... 4-1

Getting Started............................................................................ 4-1

Setting Paper Size................................................................ 4-1

Setting Date and Time......................................................... 4-1

Setting Station ID ................................................................ 4-2

Entering Text................................................................... 4-2

Inserting Spaces .............................................................. 4-3

Making Corrections......................................................... 4-3

Repeating Letters ............................................................ 4-3

Special Characters and Symbols..................................... 4-3

Setting the Ring Volume ..................................................... 4-4

Setting the Beeper Volume.................................................. 4-4

Setting the Speaker Volume ................................................ 4-4

Setting the Handset Volume................................................ 4-5

Choosing the Handset Volume (For Volume Amplify) ...... 4-5

Setting Volume Amplify ..................................................... 4-6

Memory Storage .................................................................. 4-6

Turning On Automatic Daylight Savings Time .................. 4-7

Toner Save........................................................................... 4-7

Sleep Mode.......................................................................... 4-7

Setting Tone/Pulse Dialing Mode (For Canada Only) ........ 4-7

Setup Receive................................................................................... 5-1

Basic Receiving Operations ....................................................... 5-1

Choosing the Receive Mode................................................ 5-1

To Select or Change Your Receive Mode ...................... 5-2

Setting Ring Delay .............................................................. 5-2

Setting F/T Ring Time (For FAX/TEL Mode Only)........... 5-3

Easy Receive ....................................................................... 5-3

Printing a Reduced Incoming Fax

(Auto Reduction) ............................................................ 5-4

Setting the Print Density...................................................... 5-4

Advanced Receiving Operations................................................ 5-5

Operation from Extension Telephones................................ 5-5

For FAX/TEL Mode Only .............................................. 5-5

Changing Remote Codes................................................. 5-5

Printing a Fax in Memory.................................................... 5-6

Polling.................................................................................. 5-6

Setting Up Polling Receive............................................. 5-6

Setting Up Sequential Polling Receive........................... 5-6

Canceling a Scheduled Job.................................................. 5-7

Setup Send ....................................................................................... 6-1

Before You Begin....................................................................... 6-1

Using the ADF (Automatic Document Feeder)................... 6-1

Sending Faxes with Multiple Settings................................. 6-2

Manual Transmission .......................................................... 6-2

Automatic Transmission...................................................... 6-2

Manual and Automatic Fax Redial...................................... 6-3

Dual Access......................................................................... 6-3

Real Time Transmission...................................................... 6-3

Checking Job Status ............................................................ 6-4

Canceling a Job While Scanning the Original..................... 6-4

Canceling a Job in Memory................................................. 6-4

Basic Sending Operations .......................................................... 6-5

Contrast................................................................................ 6-5

Fax Resolution..................................................................... 6-5

Composing Electronic Cover Page...................................... 6-6

Composing Your Own Comments.................................. 6-6

Cover Page For Next Fax Only....................................... 6-7

Always Send Cover Page................................................ 6-7

Using a Printed Cover Page ............................................ 6-8

Advanced Sending Operations................................................... 6-8

Overseas Mode .................................................................... 6-8

Delayed Timer..................................................................... 6-9

Delayed FAX....................................................................... 6-9

Delayed Batch Transmission ............................................ 6-10

Setting Up Polled Transmit ............................................... 6-10

xii

Auto Dial Numbers and Dialing Options ...................................... 7-1

Storing Numbers for Easy Dialing ............................................. 7-1

Storing One Touch Dial Numbers (For FAX-2800 Only) .. 7-1

Storing Speed Dial Numbers............................................... 7-2

Changing One Touch (For FAX-2800 Only) and

Speed Dial Numbers ....................................................... 7-2

Setting Up Groups for Broadcasting ................................... 7-3

Dialing Options .......................................................................... 7-4

Manual Dialing.................................................................... 7-4

Search .................................................................................. 7-4

Speed Dialing ...................................................................... 7-5

One Touch Dialing (For FAX-2800 Only).......................... 7-5

Access Codes and Credit Card Numbers............................. 7-6

Broadcasting........................................................................ 7-7

Pause.................................................................................... 7-8

Hold ..................................................................................... 7-8

Fax Redial............................................................................ 7-8

Tone/Pulse (For Canada Only)............................................ 7-8

Telephone Services .......................................................................... 8-1

Custom Features......................................................................... 8-1

Distinctive Ring................................................................... 8-1

What Does Your Telephone Company’s

“Distinctive Ring” Do?............................................... 8-1

What Does Brother’s “Distinctive Ring” Do? ................ 8-1

Do You Have Voice Mail?.............................................. 8-2

Before You Choose the Ring Pattern to Register ........... 8-2

VERY IMPORTANT.......................................................... 8-3

Registering the Distinctive Ring Pattern......................... 8-3

Caller ID .............................................................................. 8-3

Viewing Caller ID List.................................................... 8-4

Printing Caller ID List..................................................... 8-4

Call Waiting Caller ID......................................................... 8-4

CallManage (For USA Only) ..................................................... 8-5

Registration with CallManage - Requires Changing

Your Carrier Selection .................................................... 8-5

Sending a Fax Using CallManage

(For Domestic and International Long Distance

Calls Only!)..................................................................... 8-6

Placing a Long Distance Telephone Call Using CallManage ........ 8-6

Customer Support................................................................ 8-6

xiii

Disclaimer....................................................................... 8-6

Remote Fax Options........................................................................ 9-1

Fax Forwarding/Paging.............................................................. 9-1

Programming a Fax Forwarding Number............................ 9-1

Programming Paging Number............................................. 9-1

Setting Fax Storage .................................................................... 9-2

Backup Print ........................................................................ 9-2

Changing Remote Retrieval Access Code ................................. 9-3

Remote Retrieval........................................................................ 9-3

Using Remote Retrieval Access Code................................. 9-3

Remote Commands ............................................................. 9-4

Retrieving Fax Messages..................................................... 9-5

Changing Fax Forwarding Number..................................... 9-5

Printing Reports............................................................................ 10-1

FAX/MFC Settings and Activity.............................................. 10-1

Customizing the Transmission Verification Report.......... 10-1

Setting the Fax Activity Report Interval ........................... 10-2

Using the Reports Key....................................................... 10-2

To Print a Report........................................................... 10-3

Making Copies............................................................................... 11-1

Using the FAX/MFC as a Copier............................................. 11-1

Making a Single Copy....................................................... 11-1

Making Multiple Copies.................................................... 11-1

Out of Memory Message................................................... 11-2

Temporary Copy Settings......................................................... 11-2

Copying Using Multiple Settings ...................................... 11-2

Using Enlarge/Reduce Key ............................................... 11-3

Using the Options Key ...................................................... 11-4

Copy Mode (Type of Original).......................................... 11-4

Copy Contrast.................................................................... 11-4

Special Copy Options........................................................ 11-5

2 in 1 ............................................................................. 11-5

4 in 1 ............................................................................ 11-5

Changing Default Copy Settings.............................................. 11-6

Copy Mode (Type of Original).......................................... 11-6

Copy Contrast.................................................................... 11-6

xiv

Using Brother Machine as a Printer............................................ 12-1

Special Printing Features.......................................................... 12-1

Windows

Printing............................................................ 12-1

Bi-directional Parallel Interface......................................... 12-1

Printing from Your PC ............................................................. 12-1

Multi-purpose Sheet Feeder .............................................. 12-1

Two-Sided Printing (Manual Duplex)............................... 12-2

Loading Envelopes in Multi-purpose Sheet Feeder .......... 12-3

Paper Tray ......................................................................... 12-3

Simultaneous Printing/Faxing .................................................. 12-3

Choosing Acceptable Paper...................................................... 12-4

Printer Operations..................................................................... 12-4

Reset Key........................................................................... 12-4

Printer Driver Settings (For Windows

Only) ........................... 13-1

Using the Brother MFC-4800 Printer Driver ........................... 13-1

Features in the PCL Printer Driver

(For Windows

Users Only)......................................... 13-1

Basic Tab.................................................................................. 13-2

Paper Size .......................................................................... 13-3

Multiple Page..................................................................... 13-3

Border Line........................................................................ 13-3

Orientation......................................................................... 13-3

Copies................................................................................ 13-3

Collate................................................................................ 13-4

Media Type........................................................................ 13-4

Advanced Tab........................................................................... 13-5

Print Quality (*1)............................................................... 13-5

Resolution ..................................................................... 13-5

Toner Save .................................................................... 13-5

Print Setting

(For Windows

95/98/98SE/Me Users Only).......... 13-6

Duplex Printing (*2).......................................................... 13-6

Manual Duplex.............................................................. 13-6

Binding Offset............................................................... 13-6

Watermark (*3) ................................................................. 13-7

Print Watermark............................................................ 13-7

In background ............................................................... 13-7

Watermark Text ............................................................ 13-8

Watermark Bitmap........................................................ 13-8

Position ......................................................................... 13-8

Page Setting (*4) ............................................................... 13-9

Device Options (*5) ........................................................ 13-10

Quick Print Setup ............................................................ 13-11

Administrator

(For Windows

95/98/98SE/Me Users Only) ............ 13-11

Print Date & Time ........................................................... 13-12

Support ................................................................................... 13-13

Brother Solutions Center ................................................. 13-13

Web Update..................................................................... 13-13

Check Setting................................................................... 13-13

Features in the Printer Driver (For Windows

2000) ............ 13-14

General Tab ..................................................................... 13-14

Printing Preferences.................................................... 13-14

Layout Tab....................................................................... 13-15

*1 Orientation ............................................................. 13-15

*2 Pages Per Sheet...................................................... 13-16

Paper/Quality Tab............................................................ 13-16

*1 Paper Source .......................................................... 13-16

*2 Media ..................................................................... 13-17

Advanced Options....................................................... 13-17

*1 Paper /Output ......................................................... 13-17

*2 Graphic................................................................... 13-18

*3 Document Options ................................................. 13-18

Device Settings Tab (Not Available) .............................. 13-19

Using the Windows

-Based Brother MFL-Pro Control Center

(For Windows

Only) ................................................................... 14-1

Brother MFL-Pro Control Center............................................. 14-1

AutoLoad the Brother Control Center............................... 14-2

How to Turn Off AutoLoad............................................... 14-2

Using the Scan Keys ................................................................ 14-2

Using the Control Panel Keys .................................................. 14-3

Scan Image ........................................................................ 14-3

Scan/OCR.......................................................................... 14-3

Scan to E-mail ................................................................... 14-3

Brother Control Center Features .............................................. 14-4

Auto Configuration............................................................ 14-4

Scanning Operations.......................................................... 14-4

Copy Operations................................................................ 14-5

PC Fax Operation .............................................................. 14-5

Scanner Settings for Scan, Copy and PC Fax Buttons ...... 14-5

xvi

Global Settings .................................................................. 14-5

Setting Up the Scanner Configurations ............................. 14-6

To access the Scanner Configurations Screen................... 14-6

Perform an Operation from the Control Center Screen..... 14-6

Scan to File............................................................................... 14-7

Scanner Settings ................................................................ 14-7

Destination Folder ............................................................. 14-8

Scan to E-mail .......................................................................... 14-8

Scanner Settings ................................................................ 14-9

E-mail Application ............................................................ 14-9

File Attachments................................................................ 14-9

Conversion Options......................................................... 14-10

Format ......................................................................... 14-10

Show QuickSend Menu .............................................. 14-10

QuickSend List............................................................ 14-10

Scan to Word Processor ......................................................... 14-11

Scanner Settings .............................................................. 14-11

Word Processor ............................................................... 14-12

User-Defined Button .............................................................. 14-13

Scanner Settings .............................................................. 14-13

Target Application........................................................... 14-13

Copy ....................................................................................... 14-14

Scanner Settings .............................................................. 14-14

Copy Settings................................................................... 14-14

Send a Fax .............................................................................. 14-15

Scanner Settings .............................................................. 14-15

FAX Settings ................................................................... 14-16

Scanner and Using ScanSoft™ PaperPort

and

TextBridge

OCR.......................................................................... 15-1

Using ScanSoft™ PaperPort

and TextBridge

...................... 15-1

Viewing Items ................................................................... 15-2

Organizing Your Items in Folders..................................... 15-2

Links to Many Other Applications.................................... 15-3

Using ScanSoft™ TextBridge

OCR

(Converting Image Text to Text You Can Edit) ........... 15-3

Importing Items from Other Applications......................... 15-3

Exporting Items in Other Formats..................................... 15-4

Exporting an Image File................................................ 15-4

Accessing the Scanner....................................................... 15-4

xvii

Scanning a Document into Your PC..................................15-5

Settings in the Scanner Window........................................15-5

Image.............................................................................15-5

Contrast .........................................................................15-6

Custom ..........................................................................15-6

PreScanning an Image .......................................................15-7

Setting Up and Using PC FAX (For Windows

Only)............... 16-1

Introduction...............................................................................16-1

Brother Resource Manager ................................................16-1

MFC Remote Setup ..................................................................16-2

PC FAX Sending (For Windows

Only)..................................16-3

Setting Up User Information..............................................16-3

Setting Up Sending ............................................................16-4

Outside line access.............................................................16-4

Include header....................................................................16-4

Address Book file ..............................................................16-4

User interface.....................................................................16-5

Simple Style ..................................................................16-5

Facsimile Style ..............................................................16-5

Setting Up Speed Dial ..............................................................16-6

The Address Book .............................................................16-7

Setting Up a Member in the Address Book .......................16-8

Setting Up a Group for Broadcasting ................................16-9

Editing Member Information.............................................16-9

Deleting a Member or Group...........................................16-10

Exporting the Address Book............................................16-10

Importing to the Address Book........................................16-11

Setting Up a Cover Page..................................................16-12

To ................................................................................16-13

From ............................................................................16-13

Comment .....................................................................16-13

Select Cover Page Form..............................................16-13

Import BMP file ..........................................................16-13

Count Cover Page........................................................16-13

Sending a File as a PC-FAX Using the Facsimile Style..16-14

Redial ..........................................................................16-15

Sending a File as a PC-FAX Using the Simple Style......16-15

Using Automatic E-Mail Printing ................................................ 17-1

For Windows

95, 98, 98SE, Me Only ....................................17-1

xviii

Main Features .................................................................... 17-1

To Access the On-Line Documentation........................ 17-1

To Install Automatic E-mail Printing

(Optional Application).............................................. 17-1

Using the Brother MFC with a New Power Macintosh

G3, G4 or iMac™/iBook ............................................................... 18-1

Set up Your USB Equipped Apple

Macintosh

G3,G4, iMac™ or iBook with

Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1........................................ 18-1

Using Brother Printer Driver with Your Apple

Macintosh

.. 18-1

Sending a Fax from Your Macintosh

Application ................. 18-3

Setting Up Your Address Book......................................... 18-5

Adding a New Member................................................. 18-5

Adding a New Group .................................................... 18-6

Using Brother TWAIN Scanner Driver with

Your Apple

Macintosh

..................................................... 18-7

Accessing the Scanner....................................................... 18-8

Scanning an Image into Your Macintosh G3, G4 or iMac ..... 18-8

Settings in the Scanner Window........................................ 18-9

Image............................................................................. 18-9

Scanning Area............................................................... 18-9

Business Card Size...................................................... 18-10

Miscellaneous.............................................................. 18-10

Contrast ....................................................................... 18-10

PreScanning an Image ..................................................... 18-11

Important Information ................................................................. 19-1

Standard Telephone and FCC Notices ..................................... 19-1

Laser Safety................................................................... 19-2

FDA Regulations........................................................... 19-2

Federal Communications Commission (FCC)

Declaration of Conformity (For USA Only)................. 19-3

Important....................................................................... 19-3

Industry Canada Compliance Statement....................... 19-4

Important—About the Interface Cable

(For MFC-4800 Only) .............................................. 19-4

Warranty........................................................................ 19-4

International ENERGY STAR

Compliance Statement.............................................. 19-4

Important Safety Instructions ................................................... 19-5

xix

Trademarks............................................................................... 19-7

Troubleshooting and Routine Maintenance ............................... 20-1

Troubleshooting ....................................................................... 20-1

Error Messages .................................................................. 20-1

Document Jam ................................................................... 20-5

Paper Jam........................................................................... 20-5

Paper is Jammed in the Multi-purpose Sheet Feeder.... 20-6

Paper is Jammed near the Drum Unit or

in the Fuser Unit ....................................................... 20-6

If You Are Having Difficulty with Your FAX/MFC ........ 20-7

Packing and Shipping the FAX/MFC .................................... 20-14

Routine Maintenance.............................................................. 20-16

Cleaning the Document Scanner ..................................... 20-16

Cleaning the Printer......................................................... 20-17

Cleaning the Drum Unit .................................................. 20-18

Replacing the Toner Cartridge ........................................ 20-19

Replacing the Drum Unit................................................. 20-23

Glossary........................................................................................... G-1

Specifications ................................................................................... S-1

Product Description ............................................................. S-1

Fax ....................................................................................... S-1

Printer (For MFC-4800 Only) ............................................. S-2

Computer Requirements (For MFC-4800 Only)................. S-3

Electrical and Environment ................................................. S-3

Parallel Interface.................................................................. S-4

USB (Universal Serial Bus) Interface ................................. S-4

Index..................................................................................................I-1

Remote Retrieval Access Card...................................................... R-1

INTRODUCTION

1 - 1

Introduction

Using This Manual

Thank you for purchasing a Brother fax machine or multi-function center (FAX/

MFC). This FAX/MFC has been designed to be simple to use, with LCD screen

prompts to guide you through programming your MFC. However, you can use

your FAX/MFC to its fullest potential by taking a few minutes to read this

manual.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You

will be able to find information about a specific feature or operation by checking

the Index in the back of this manual.

Conventions Used in this Manual

Throughout this manual you’ll see special symbols alerting you to important

information, warnings, and actions to perform. For clarification, and to help you

choose the correct key presses, we’ve added illustrations of some LCD

messages.

boldface Bold typeface identifies a specific key on the FAX/MFC control panel.

italics Italics typeface emphasize an important point, or refer you to related

topic.

bubble dot Bubble Dot typeface identifies the messages on the LCD of the

FAX/MFC.

Additionally, your FAX/MFC has a Reports key. Press Reports and 1 to print a

list of basic step instructions and explanations.

Warnings detail precautions you must take to avoid possible

personal injury.

Cautions specify procedures you must follow or avoid to prevent

possible damage to the FAX/MFC.

Note

Notes tell you the proper response for a situation that may

occur.

FYI tips provide details about how the current operation

interacts with other features.

Improper Setup alerts you to devices and procedures that are

not compatible with the FAX/MFC.

1 - 2

INTRODUCTION

Test Sheet Procedure and Product Registration

(For USA Only)

After programming your Station ID, please fill out the TEST SHEET included

with your FAX/MFC, and then fax it to Brother's Automated Fax Response

System as your first transmission. This will verify that your MFC is properly

installed. To get a response, you must have set up your Station ID. (See

Setting

Station ID

, page 4-2 in the Owner's Manual.)

When your TEST SHEET is received, a Confirmation Sheet and Product

Registration form will be sent back to your MFC. Please fill out the form and

return it to complete your registration.

To Complete Your MFC-4800 Registration On-Line

(For MFC-4800 Only):

Insert the MFL Pro Suite CD-ROM into your CD-ROM drive.

Click On-Line Registration to register your product from the main menu.

In USA 1-877-268-9575

INTRODUCTION

1 - 3

FAX-2800 Control Panel Overview

1Liquid Crystal Display (LCD)

The LCD displays messages to help you

set up and operate your FAX.

2Shift

Accesses the second number stored on

each One Touch key (5-8).

3One Touch Keys:

These 4 keys give you instant access to

8 previously stored auto dial numbers.

4Copy Keys:

Enlarge/Reduce

Lets you reduce or enlarge copies

depending upon the ratio you select.

Options

You can quickly and easily select

temporary settings (for the next copy

only).

Copy

Makes a copy.

5Redial/Pause

Redials the last number called. Also

inserts a pause in auto dial numbers.

6Reports

Accesses the Reports menu so you can

select a report to print: Help List, Auto

Dial, Fax Activity, Transmission

Verification and User Settings.

7Dial Pad

Use to dial phone and fax numbers and

as a keyboard for entering information

into the FAX.

(For Canada Only): The # key lets you

switch the dialing type during a

telephone call from PULSE to TONE.

8Hook/Hold

Lets you dial telephone and fax numbers

without lifting the handset.

—OR—

Lets you place telephone calls on hold.

9Search/Speed Dial

Lets you look up numbers stored in the

dialing memory. Also lets you dial

stored phone numbers by pressing # and

a two-digit number.

2 12

5 9

6 8 107

1 - 4

INTRODUCTION

0Fax Keys:

Receive Mode

Use to select how the FAX will handle

incoming calls.

Fax Resolution

Sets the resolution when you send a fax.

Fax Start

Starts an operation, such as sending a

fax.

ANavigation Keys:

Menu/Set

Lets you access the Menu and

Programming mode and stores your

settings in the FAX.

Press to scroll forward or backward to

set a menu selection.

Also, you can use these keys to do an

alphabetical search for the names of

stored numbers.

Volume

Press to scroll through the menus and

options.

When using the speaker, ring or

handset, you can press these keys to

adjust the volume.

BStop/Exit

Stops a fax, cancels an operation, or

exits from Menu mode.

INTRODUCTION

1 - 5

MFC-4800 Control Panel Overview

1Liquid Crystal Display (LCD)

The LCD displays messages to help you

set up and operate your MFC.

2Reports

Accesses the Reports menu so you can

select a report to print: Help List, Auto

Dial, Fax Activity, Transmission

Verification and User Settings.

3Scan Keys:

Scan Image

Press this key to scan a picture or image

into your graphics application for

viewing and editing.

Scan/OCR

Press this key to start scanning a text

document. ScanSoft™ TextBridge

will convert it to editable text and

display it in your word processor

application for further editing.

Scan to E-mail

Press this key to start scanning an

original into your E-mail application,

setting it up automatically as an

attachment.

4Print Key:

Reset

Clears data from the printer memory.

5Copy Keys:

Enlarge/Reduce

Lets you reduce or enlarge copies

depending upon the ratio you select.

Options

You can quickly and easily select

temporary settings (for the next copy

only).

Copy

Makes a copy.

6Redial/Pause

Redials the last number called. Also

inserts a pause in auto dial numbers.

7Hook

Lets you dial telephone and fax numbers

without lifting the handset.

2 13

6 10

7 9 118

1 - 6

INTRODUCTION

8Dial Pad

Use to dial phone and fax numbers and

as a keyboard for entering information

into the MFC.

(For Canada Only): The # key lets you

switch the dialing type during a

telephone call from PULSE to TONE.

9Hold

Lets you place telephone calls on hold.

0Search/Speed Dial

Lets you look up numbers stored in the

dialing memory. Also lets you dial

stored phone numbers by pressing # and

a two-digit number.

AFax Keys:

Receive Mode

Use to select how the MFC will handle

incoming calls.

Fax Resolution

Set the resolution when you send a fax.

Fax Start

Starts an operation, such as sending a

fax.

BNavigation Keys:

Menu/Set

Lets you access the Menu and

Programming mode and stores your

setting in the MFC.

Press to scroll forward or backward to

set a menu selection.

Also, you can use these keys to do an

alphabetical search for the names of

stored numbers.

Volume

Press to scroll through the menus and

options.

When using the speaker, ring or

handset, you can press these keys to

adjust the volume.

CStop/Exit

Stops a fax, cancels an operation, or

exits from Menu mode.

INTRODUCTION

1 - 7

About Fax Machines

If you’re a first-time fax machine user, fax operation might seem a little

mysterious. Soon, you’ll recognize the unusual fax tones on your phone line,

and be able to send and receive faxes easily.

Custom Features

Do You Have Voice Mail on the Phone Line?

If you have Voice Mail on the phone line on which you will install your new

FAX/MFC, there is a strong possibility that Voice Mail and the FAX/MFC will

conflict with each other while receiving incoming calls.

Why Should There Be Trouble?

Since both FAX/MFC and Voice Mail will pick up the line at the number of

rings you have set, each of them has the ability to keep the other from receiving

calls. For example, if your Voice Mail is set to answer after two rings and your

FAX/MFC is set to answer after four, your Voice Mail will keep your FAX/

MFC from receiving faxes. If you set Voice Mail and the Brother FAX/MFC to

answer at the same number of rings, there is no way of knowing which one will

answer first. It is important to remember that neither Voice Mail nor the

FAX/MFC can pass the call back to the other after the call has been answered.

How Can You Avoid Possible Problems?

A very good way to avoid problems like the one mentioned previously is to get

a second phone number on your present phone line. Many people with Voice

Mail opt for this choice, which is called “Distinctive Ring”, and they are very

satisfied with it. For details about this type of custom service, please see

Distinctive Ring, page 8-1.

Another way to avoid possible problem is to replace your Voice Mail with an

answering machine. Your Brother FAX/MFC is designed to work in tandem

with an answering machine or TAD (telephone answering device). (See

Connecting an External Telephone Answering Device (TAD), page 2-9.)

Fax Tones and Handshake

When someone is sending a fax, the FAX/MFC sends fax calling tones (CNG

tones) — soft, intermittent beeps at 4-second intervals. You’ll hear them after

you dial and press Fax Start; they continue for about 60 seconds after dialing.

During that time, the sending machine must begin the “handshake” with the

receiving machine. Each time you use automatic procedures to send a fax, you

are sending CNG tones over the phone line. You’ll soon learn to listen for these

soft beeps each time you answer a phone on your fax line, so you can know if

you are receiving a fax message.

1 - 8

INTRODUCTION

The receiving fax responds with fax receiving tones—loud, chirping sounds. A

receiving fax chirps for about 60 seconds over the phone line, and the LCD

shows

RECEIVING. If your FAX/MFC is set to the FAX mode, it will answer

every call automatically with fax receiving tones. Even if the other party hangs

up, your FAX/MFC continues to send the “chirps” for about 40 seconds, and the

LCD continues to display

RECEIVING. To cancel the receiving mode, press

Stop/Exit.

When your FAX/MFC answers in FAX/TEL mode, it listens for CNG tones and

then responds with receiving tones.

The fax “handshake” is the time in which the sending machine’s CNG tones and

the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds,

so the machines can understand how each is sending and receiving the fax. The

handshake cannot begin until the call is answered, and the CNG tones only last

for about 60 seconds after the number is dialed. Therefore, it’s important for the

receiving machine to answer the call in as few rings as possible.

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the fax machine to check the

integrity of a fax transmission while it is in progress. ECM transmissions are

possible only between machines that both have the ECM feature. If they do, you

may send and receive fax messages that are continuously checked for their

integrity.

Sufficient memory must be available in your FAX/MFC for this feature to work.

Note

When you have an external telephone answering device (TAD) on your fax

line, your TAD will determine the number of rings before the call is answered.

Pay special attention to the directions for connecting a TAD to your FAX/MFC

in Chapter 2,

Assembly and Connections.

ASSEMBLY AND CONNECTIONS

2 - 1

Assembly and Connections

Packing List

Make sure you have the following items:

Note

If an item is missing, call Brother Customer Service at 1-800-284-4329 (in

USA), 1-800-853-6660 (in Canada) or 1-514-685-6464 (in Montreal). See

Ordering Accessories and Supplies on page ii for the correct item numbers.

Whenever you transport the FAX/MFC, use the packing materials that came

with FAX/MFC. If you do not pack the FAX/MFC properly, you may void

your warranty.

Telephone

Wire Cord

Drum Unit Assembly

(With free

Starter

Toner Cartridge)

Owner’s Manual

Brother Quick

Setup Guide

CD-ROM

(For MFC 4800 Only)

Handset

Curled

Cord

Test Sheet

(For USA Only)

Telephone

Handset

Document

Support

Paper

Support

2 - 2

ASSEMBLY AND CONNECTIONS

Choosing a Location

Place your FAX/MFC on a flat, stable surface, such as a desk. Select a place that

is free of vibration and shocks. Locate the FAX/MFC near a telephone jack and

a standard, grounded power outlet. Make sure nothing blocks the flow of air

from the fan on the right side of the FAX/MFC.

WARNING

■ Never install telephone wiring during a lightning storm.

■ We recommend that this product be used with a surge protection device to protect the

product against lightning storms.

■ Never install a telephone jack in a wet location unless the jack is specifically designed

for a wet location.

■ Never touch telephone wires or terminals that are not insulated unless the telephone

line has been disconnected at the network interface.

■ Use caution when installing or modifying telephone lines.

■ Avoid using a telephone (other than a cordless type) during an electrical storm. There

may be a remote risk of electric shock from lightning.

■ Do not use the telephone to report a gas leak in the vicinity of the leak.

■ For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the

equipment and should be easily accessible.

■ To reduce the risk of shock or fire, use only a No. 26 AWG or larger

telecommunications line cord.

Avoid placing your FAX/MFC in a high-traffic area. Do not place near heaters,

air conditioners, water, chemicals, or refrigerators. Do not expose the FAX/

MFC to direct sunlight, excessive heat, moisture, or dust. Make sure nothing

blocks the flow of air from the fan on the right side of the FAX/MFC. Do not

connect your FAX/MFC to electrical outlets controlled by wall switches or

automatic timers. Disruption of power can wipe out information in the unit’s

memory. Do not connect your FAX/MFC to electrical outlets on the same

circuit as large appliances or other equipment that might disrupt the power

supply. Avoid interference sources, such as speakers or the base units of

cordless phones.

NO !

ASSEMBLY AND CONNECTIONS

2 - 3

Assembly

Installing the Drum Unit Assembly

(with Toner Cartridge)

Unpack the drum

unit assembly,

including the toner

cartridge, and

gently rock it from

side to side five or

six times to

distribute the toner

evenly inside the

cartridge.

To prevent damage to the drum, do NOT expose it to

light for longer than a few minutes.

Do NOT remove the starter sheet—this will be

ejected while the FAX/MFC is warming up.

Starter Sheet

2 - 4

ASSEMBLY AND CONNECTIONS

Open the top cover of the FAX/MFC.

Holding the drum unit by its handles, insert it into the FAX/MFC.

Close the top cover.

ASSEMBLY AND CONNECTIONS

2 - 5

Setting Up the FAX/MFC

Follow the instructions below to connect the handset, power cord, and telephone

line.

Connect the Handset.

Connect the curled handset cord to the bottom of the handset and the left side of

the FAX/MFC.

Connect the power cord.

WARNING

■ This FAX/MFC must be grounded using a three-prong plug.

■ Since the FAX/MFC is grounded through the power outlet, you can protect

yourself from potentially hazardous electrical conditions on the telephone

network by keeping the power to your FAX/MFC on when you connect it to a

telephone line. Similarly, you can protect yourself when you want to move your

FAX/MFC, by disconnecting the telephone line first and then the power cord.

■ Lightning and power surges can damage this product! We recommend that you

use a quality surge protection device on the AC power line as well as on the

telephone line, or unplug the lines during a lightning storm.

■ Do not touch the rollers at the paper exit.

Connect the telephone line.

Connect one end of the telephone line cord to the jack labeled LINE on the left

side of the FAX/MFC. Connect the other end to a modular wall jack.

LINE

EXT.

2 - 6

ASSEMBLY AND CONNECTIONS

Attach the plastic document and paper supports to the multi-purpose sheet

feeder.

Pull out the paper tray and the extension.

If your paper size is Letter or A4, unfold the paper stopper by pulling it toward

you.

(For legal paper)

(For A4 or letter paper)

ASSEMBLY AND CONNECTIONS

2 - 7

Loading Paper

Adjust the guides to

the position for the

paper size you are

using.

Fan the paper well.

Push down the paper lever. Load the paper (with the lever down). Make sure the

print side is toward the fax machine and the paper level is stacked below the

paper mark. The feeder can hold up to 200 sheets of paper, or up to 10

envelopes.

Acceptable Paper

The FAX/MFC can handle paper that has the following specifications.

But please note that you can receive fax messages only on Letter, Legal and A4

paper. If you use legal or A4, change the Paper Size setting: (

Menu/Set

Paper Type Paper Size

Cut sheet Letter, A4, Legal, B5, A5, Executive,

Custom size 2.75-8.5 × 5-14 inches (70-216 × 127-356

mm)

Envelopes DL, C5, COM-10, Monarch

Post Card 2.75-8.5 × 5-11 inches (70-216 × 127-279 mm)

Organizer Day-Timer

J, K, L, M

2.75-8.5 × 5-11 inches (70-216 × 127-279 mm)

Labels and

Transparencies

2.75-8.5 × 5-14 inches (70-216 × 127-356 mm)

Press and slide

Load the paper

with the lever down

2 - 8

ASSEMBLY AND CONNECTIONS

Paper Capacity of Feeder

Multi-purpose Sheet Feeder:

Up to 0.87 inch (22 mm) in height (up to the mark) Approx. 200 sheets of

20 lb. (75 g/m

) or 50 sheets of 42 lb. (158 g/m

) Letter/A4 paper, or 10

envelopes

Output Tray:

Approx. 50 sheets of 20 lb. (75 g/m

) Letter/A4 paper

Cut Sheet Envelopes

Basis Weight 16 to 42 lb.

(60 to 158 g/m

)

20 to 24 lb.

(75 to 90 g/m

)

single thickness

Caliper ±0.03 to ±0.08 in.

(0.08 to 0.2 mm)

0.0033 to 0.0058 in.

(0.084 to 0.14 mm)

single thickness

Moisture Content 4% to 6% by weight 4% to 6% by weight

Smoothness 100 to 250 (Sheffield) 100 to 250 (Sheffield)

Note

Recommended Paper Types:

Cut sheet: Xerox 4200

Label: Avery laser label or equivalent

Transparency: 3M CG3300 for laser printers or equivalent

ASSEMBLY AND CONNECTIONS

2 - 9

Connecting an External Telephone

Your FAX/MFC is equipped with a handset that you can use as a regular phone.

However, you can also connect a separate telephone (or telephone answering

device) directly to your FAX/MFC.

Connect the modular plug on the telephone’s line cord to the jack labeled EXT.

on the back side of the FAX/MFC.

Whenever this phone (or TAD) is in use, the LCD shows EXT. TEL IN USE,

and, if the fax handset is lifted, an alarm sounds. To disconnect the call on the

external phone and switch to the fax, press Hook.

Connecting an External Telephone

Answering Device (TAD)

Sequence

You may choose to connect an answering system. However, when you have an

external TAD on the same telephone line as the FAX/MFC, the TAD answers

all calls. The FAX/MFC “listens” for fax calling (CNG) tones. If it hears them,

the FAX/MFC takes over the call and receives the fax. If it doesn’t hear CNG

tones, the FAX/MFC lets the TAD continue playing your outgoing message so

your caller can leave you a voice message.

The TAD must answer within four rings (the recommended setting is two rings).

The FAX/MFC cannot hear CNG tones until the TAD has answered the call, and

with four rings there are only 8–10 seconds of CNG tones left for the fax

“handshake.” Make sure you carefully follow instructions in this manual for

recording your outgoing message. Do not use a “toll-saver” ring setting on the

TAD.

If You Subscribe to your Telephone Company’s Distinctive Ring Service:

You may connect an external TAD to a separate wall jack only if you subscribe

to your telephone company’s Distinctive Ring service, have registered the

distinctive ring pattern on your machine, use that number as a fax number and

set your machine’s Receive mode to MANUAL.

The recommended setting is three or four rings on the external TAD when you

have the telephone company’s Distinctive Ring service.

If You Do Not Subscribe to Distinctive Ring Service:

You must plug your TAD into the EXT. jack of your Brother machine. If your

TAD is plugged into a wall jack, both your machine and the TAD will try to

control the phone line. (See illustration on page 2-10.)

2 - 10

ASSEMBLY AND CONNECTIONS

Connections

The external TAD must be plugged into the left side of the FAX/MFC, into the

jack labeled EXT. Your FAX/MFC cannot work properly if you plug the TAD

into a wall jack (unless you are using Distinctive Ring).

Plug the telephone line cord from the wall jack into the left side of the FAX/

MFC, in the jack labeled LINE.

Plug the telephone line cord from your external TAD into the left side of the

FAX/MFC, in the jack labeled EXT. (Make sure this cord is connected to the

TAD at the TAD’s telephone line jack, and not its telephone set jack.)

Set your external TAD to four rings or less. (The FAX/MFC’s Ring Delay

setting does not apply.)

Record the outgoing message on your external TAD (see next page).

Set the TAD to answer calls.

Set the Receive Mode to TAD:ANSWER MACH. (See Choosing the Receive

Mode

, page 5-1.)

Do not connect a TAD elsewhere on the same phone line (unless you have

the Distinctive Ring service).

TAD

LINE

EXT.

NO !

YES !

ASSEMBLY AND CONNECTIONS

2 - 11

Outgoing Message (OGM) on External TAD

Timing is important in recording this message.

Record 5 seconds of silence at the beginning of your message. (This allows your

FAX/MFC time to listen for the fax CNG tones of automatic transmissions

before they stop.)

Limit your speaking to 20 seconds.

End your 20-second message by giving your Fax Receive Code for people

sending manual faxes. For example:

“After the beep, leave a message or send a fax by pressing 51 and Start.”

Special Line Considerations

Roll-Over Phone Lines

A roll-over phone system is a group of two or more separate telephone lines that

pass incoming calls each other if they are busy. The calls are usually passed

down or “rolled over” to the next available phone line in a preset order.

Your FAX/MFC can work in a roll-over system as long as it is the last number

in the sequence, so the call cannot roll away. Do not put the FAX/MFC on any

of the other numbers; when the other lines are busy and a second fax call would

be received, the fax call is transferred to a line that does not have a fax machine.

Your FAX/MFC will work best on a dedicated line.

Two-Line Phone System

A two-line phone system is nothing more than two separate phone numbers on

the same wall outlet. The two phone numbers can be on separate jacks (RJ11)

or combined into one jack (RJ14). Your FAX/MFC must be plugged into an

RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both

may contain four wires (black, red, green, yellow). To test the type of jack, plug

in a two-line phone and see if it can access both lines. If it can, you must separate

the line for your FAX/MFC. (See

Easy Receive, page 5-3.)

2 - 12

ASSEMBLY AND CONNECTIONS

Converting Telephone Wall Outlets

There are three ways to convert to an RJ11 jack. The first two ways may require

assistance from the telephone company. You can change the wall outlets from

one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed

and slave or jump one of the phone numbers to it.

The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter

into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1,

Line 2) and a third RJ14 jack (Lines 1 and 2). If your FAX/MFC is on Line 1,

plug the FAX/MFC into L1 of the triplex adapter. If your FAX/MFC is on Line

2, plug it into L2 of the triplex adapter.

Installing FAX/MFC, External Two-Line TAD and Two-Line

Telephone

When you are installing an external two-line telephone answering device

(TAD) and a two-line telephone, your FAX/MFC must be isolated on one line

at both the wall jack and at the TAD. The most common connection is to put the

FAX/MFC on Line 2. The two-line TAD must have two telephone jacks: one

labeled L1 or L1/L2, and the other labeled L2, which is explained in the

following Steps. You will need at least three telephone line cords, the one that

came with your FAX/MFC and two for your external two-line TAD. You will

need a fourth line cord if you add a two-line telephone.

Place the two-line TAD and the two-line telephone next to your FAX/MFC.

Plug one end of the telephone line cord for your FAX/MFC into the L2 jack of

the triplex adapter. Plug the other end into the LINE jack on the left side of the

FAX/MFC.

Plug one end of the first telephone line cord for your TAD into the L1 jack of

the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line

TAD.

RJ14

RJ11

Triplex Adapter

RJ14

ASSEMBLY AND CONNECTIONS

2 - 13

Plug one end of the second telephone line cord for your TAD into the L2 jack

of the two-line TAD. Plug the other end into the EXT.jack on the left side of the

FAX/MFC.

You can keep two-line telephones on other wall outlets as always. There are two

ways to add a two-line telephone to the FAX/MFC’s wall outlet. You can plug

the telephone line cord from the two-line telephone into the L1+L2 jack of the

triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the

two-line TAD.

Multi-Line Connections (PBX)

Most offices use a central telephone system. While it is often relatively simple

to connect the machine to a key system or a PBX (Private Branch Exchange),

we suggest that you contact the company that installed your telephone system

and ask them to connect the FAX/MFC for you. It is advisable to have a separate

line for the FAX/MFC. You can then leave the FAX/MFC in FAX mode to

receive faxes any time of day or night.

If the FAX/MFC is to be connected to a multi-line system, ask your installer to

connect the unit to the last line on the system. This prevents the unit from being

activated each time a telephone call is received.

If You are Installing the FAX/MFC to Work with a PBX:

It is not guaranteed that the unit will operate correctly under all circumstances

with a PBX. Any cases of difficulty should be reported first to the company that

handles your PBX.

If all incoming calls will be answered by a switchboard operator, it is

recommended that the Receive Mode be set to MANUAL. All incoming calls

should initially be regarded as telephone calls.

(For Canada only) The FAX/MFC may be used with either pulse or tone dialing

telephone service .

As with all fax units, this machine must be connected to a two wire system. If

your line has more than two wires, proper connection of the FAX/MFC cannot

be made.

Triplex Adapter

Two Line Phone

External Two Line TAD Fax Machine

2 - 14

ASSEMBLY AND CONNECTIONS

Custom Features on a Your Phone Line

To learn how custom features may affect your faxing operations,

See Chapter 20,

Troubleshooting and Routine Maintenance.

Custom Features on a Single Line

If you have Voice Mail, Call Waiting, RingMaster, an answering service, or an

alarm system custom feature on one phone line, it may create a problem with the

operation of your fax machine. (See page 20-9.)

ON-SCREEN PROGRAMMING

3 - 1

On-Screen Programming

User-Friendly Programming

We have designed your FAX/MFC with on-screen programming using

navigation keys. User-friendly programming helps you take full advantage of all

the menu selections your FAX/MFC has to offer.

Since your programming is done on the LCD, we created step-by-step on-screen

prompts to help you program your FAX/MFC. All you need to do is follow the

prompts as they guide you through the menu selections and programming

options. Additionally, you can program settings more quickly by pressing

Menu/Set and the menu number using the dial pad.

Menu Selection Table

You can probably perform most of these programming operations without the

Owner’s Manual. To help you understand the menu selections and options that

are found in the FAX/MFC programs, use the Menu Selection Table on

page 3-3.

You can program your FAX/MFC by pressing Menu/Set followed by the menu

numbers. For example: to set FAX RESOLUTION to FINE, press

Menu/Set, 2, 2, 2 and to select FINE, and then press Menu/Set.

Alternating Displays

Sometimes, the LCD alternates between the active setting and a Help message

giving brief instructions about how to proceed. The message you’ll probably

see most often is shown below. When you place an original in the ADF, the

message appears to tell you that you can dial a number and send a fax, or you

can make a copy.

FAX: NO. & START

COPY: NO. & COPY

3 - 2

ON-SCREEN PROGRAMMING

Navigation Keys

You can access the menu mode by pressing

Menu/Set. When you enter the Menu, the

LCD scrolls:

Press 1 for General Setup Menu—OR—

Press 2 for Fax Menu—OR—

Press 3 for Copy Menu—OR—

You can scroll more quickly through the each menu level by pressing , and

then set an option by pressing Menu/Set when that option appears on the LCD.

Then the LCD shows next menu level. Press to scroll to your next menu

selection, and then press Menu/Set.

When you finish setting an option, the LCD shows ACCEPTED.

* Access the Menu

* Go to next menu level

* Accept an option

* Scroll through the

current menu level

* Back to previous menu

level

* Forward to next menu

level

* Exit the Menu

Note

Use to scroll backward if you passed your choices or to save keystrokes.

2.FAX

3.COPY

1.GENERAL SETUP

SELECT & SET

ON-SCREEN PROGRAMMING

3 - 3

To access the menu, press Menu/Set.

Main Menu Submenu

Selections

Options Descriptions Page

1. GENERAL

SETUP

1. PAPER SIZE

—

LETTER

LEGAL

Selects size of

paper for

received faxes.

4-1

2. DATE/TIME

——

Enter date and

time for the LCD

display and

heading on fax

transmissions.

4-1

3. STATION ID

——

Program your

name, fax

number and

telephone

number to appear

on each

transmitted page.

4-2

4. VOLUME 1. RING HIGH

MED

LOW

OFF

Adjusts ring

volume.

4-4

2. BEEPER HIGH

LOW

OFF

Adjusts beeper

volume.

4-4

3. SPEAKER

HIGH

MED

LOW

OFF

Adjusts speaker

volume.

4-4

4. HANDSET

LOW

HIGH

Adjusts handset

volume.

4-5

5. VOLUME

AMPLIFY

(PERMANENT/

TEMPORARY)

OFF

For the hearing-

impaired, you

can set the

volume to the

VOL

AMPLIFY:ON

setting on a

permanent or

temporary basis.

4-6

Note

The factory setting (option) is shown in bold.

Stop

to accept

to Exit

3 - 4

ON-SCREEN PROGRAMMING

To access the menu, press Menu/Set.

Main Menu Submenu

Selections

Options Descriptions Page

1. GENERAL

SETUP

(Continued)

5. AUTO

DAYLIGHT

—

OFF

Changes for

Daylight Savings

Time

automatically.

4-7

6. TONER

SAVE

—

OFF

Increases life of

toner cartridge.

4-7

7. SLEEP

MODE

——

Conserves power

4-7

8. TONE/

PULSE

(Canada Only)

—

TONE

PULSE

Selects dialing

mode

4-7

9. LOCAL

LANGUAGE

(Canada Only)

—

ENGLISH

FRENCH

Allows you to

change the LCD

language to

French.

See French

Manual

2. FAX 1. SETUP

RECEIVE

1. RING

DELAY

Number of rings

before FAX/MFC

answers in FAX/

TEL, FAX ONLY,

MANUAL, or

TAD mode.

5-2

2. F/T

RING TIME

Sets the time for

“double-ring” in

FAX/TEL mode.

5-3

3. EASY

RECEIVE

SEMI

OFF

Receive fax

messages without

pressing the

Fax Start key.

5-3

4. REMOTE

CODE

( 51, #51)

OFF

Activate or

deactivate the

FAX/MFC from a

remote location. You

can also personalize

these codes.

5-5

5. AUTO

REDUCTION

OFF

Reduces size of

image.

5-4

Note

The factory setting (option) is shown in bold.

Stop

to accept

to Exit

ON-SCREEN PROGRAMMING

3 - 5

To access the menu, press Menu/Set.

Main Menu Submenu

Selections

Options Descriptions Page

2. FAX

(Continued)

1. SETUP

RECEIVE

(Continued)

6. PRINT

DENSITY

Makes prints

darker or lighter.

5-4

7. POLLING

OFF

Sets up your

FAX/MFC to

poll another fax

machine.

5-6

2. SETUP

SEND

1. CONTRAST

AUTO

S.LIGHT

S.DARK

Changes

lightness or

darkness of a fax

you are sending.

6-5

2. FAX

RESOLUTION

STANDARD

FINE

S.FINE

PHOTO

Changes the

default setting of

fax resolution.

6-5

3. DELAYED

TIMER

—

Sets the time of

day that delayed

faxes will be sent.

6-9

4. DELAYED

FAX

—

Sends documents

later.

6-9

5. BATCH

OFF

Sends all delayed

faxes that are to

the same fax

number and at the

same time as one

transmission.

6-10

6. REAL

TIME TX

NEXT FAX ONLY

OFF

You can send a

fax without using

memory.

6-3

7. POLLED

OFF

Sets up your

FAX/MFC with

a document to be

retrieved by

another fax

machine.

6-10

8. COVERPG

SETUP

NEXT FAX ONLY

OFF

PRINT SAMPLE

Automatically

sends a cover

page you

program.

6-6

Note

The factory setting (option) is shown in bold.

Stop

to accept

to Exit

3 - 6

ON-SCREEN PROGRAMMING

To access the menu, press Menu/Set.

Main Menu Submenu

Selections

Options Descriptions Page

2. FAX

(Continued)

2. SETUP

SEND

(Continued)

9. COVERPAGE

MSG

—

Programs

customized

message for fax

cover page.

6-6

0. OVERSEAS

MODE

OFF

Adjusts for

sometimes

difficult overseas

transmissions.

6-8

3. SET

AUTO DIAL

1. ONE-TOUCH

DIAL

(For FAX-

2800 Only)

—

Store One-Touch

Dial so you can

dial by pressing

only one key.

7-1

2. SPEED-DIAL

(1. SPEED DIAL

For MFC-4800)

—

Store Speed Dial

numbers so you can

dial by pressing

only four keys.

7-2

3. SETUP

GROUPS

(2. SETUP GROUPS

For MFC-4800)

—

Sets up a Group

number for

Broadcasting.

7-3

4. SETUP

REPORTS

1. TRANSMISSION

ON+IMAGE

OFF

OFF+IMAGE

Initial setup for

Transmission

Verification

Report and Fax

Activity Report.

10-2

2. ACT.

INTERVAL

2/4/7 Days

6/12/24 Hours

OFF

10-2

5. REMOTE

FAX OPT

1. FAX

FWD/

PAGING

OFF

FAX FORWARD

PAGING

Sets FAX/MFC

to forward fax

messages–OR–

to call your

pager.

9-1

2. FAX

STORAGE

OFF

Stores incoming

faxes in memory

for remote

retrieval.

9-2

3. REMOTE

ACCESS

159

Personalizes

code for

retrieving faxes.

9-3

Note

The factory setting (option) is shown in bold.

Stop

to accept

to Exit

ON-SCREEN PROGRAMMING

3 - 7

To access the menu, press Menu/Set.

Main Menu Submenu

Selections

Options Descriptions Page

2. FAX

(Continued)

5. REMOTE

FAX OPT

(Continued)

4. PRINT

FAX —

Prints incoming

faxes stored in

the memory.

5-6

6. REMAINING

JOBS

——

Check which jobs

are in memory or

cancel a Delayed

Fax or Polling job.

5-7, 6-4

0. TEL

SERVICE

1. DISTINCTIVE

OFF

SET

Uses the phone

company

Distinctive Ring

subscriber

service to

pattern with the

FAX/MFC.

8-1

2. CALLER

DISPLAY

PRINT REPORT

View or print a list

of the last 30

Caller IDs stored

in memory.

8-3

3. COPY 1. COPY MODE

—

AUTO

TEXT

PHOTO

Selects the Copy

resolution for

your type of

original.

11-6

2. CONTRAST

—

Adjusts the

contrast.

11-6

Note

The factory setting (option) is shown in bold.

Stop

to accept

to Exit

4 - 1

INITIAL SETUP

Initial Setup

Getting Started

Setting Paper Size

You can use three sizes of paper for printing your faxes and copies — letter,

legal and A4. When you change the kind of paper you have loaded in the

FAX/MFC, you will need to change the setting for paper size so your FAX/MFC

can fit the incoming fax on the page.

Press Menu/Set, 1,1.

Press to select LETTER, LEGAL

or A4, and then press Menu/Set.

Press Stop/Exit.

Setting Date and Time

Your FAX/MFC displays the date and time and prints it on every fax you send.

In the event of a power failure, you may have to reset the date and time. All other

settings remain unaffected.

Press Menu/Set, 1, 2.

Enter the last two digits of the year,

and then press Menu/Set.

Enter two digits for the month (for

example, enter 09 for September, or 10

for October), and then press Menu/Set.

Enter two digits for the day (for example,

06), and then press Menu/Set.

Enter the time in 24-hour format

(for example, enter 15:25 for 3:25 PM),

and then press Menu/Set.

Press Stop/Exit.

The LCD now shows the date and time.

1.PAPER SIZE

2.DATE/TIME

YEAR:XX

MONTH:XX

DAY:XX

TIME:XX:XX

INITIAL SETUP

4 - 2

Setting Station ID

You can store your name, fax number, and telephone number to be printed on

all fax pages that you send. (See

Composing Electronic Cover Page, page 6-6.)

Press Menu/Set, 1, 3.

Enter your fax number (up to 20 digits),

and then press Menu/Set.

You must enter a fax number to proceed.

Enter your telephone number (up to 20

digits) and press Menu/Set. If your

telephone number and fax number are the

same, enter the same number again.

Use the dial pad to enter your name (up to

20 characters), and then press

Menu/Set.

(See

Entering Text, below.)

Press Stop/Exit.

The LCD returns to the date and time.

Entering Text

When you are setting certain menu selections, such as the Station ID, you may

need to type text into the FAX/MFC. Most dial pad keys have three or four

letters printed above them. The keys for 0, #, and don’t have printed letters

because they are used for special characters.

By pressing the appropriate dial pad key repeatedly, you can access the

character you want.

The telephone number you enter is used only for Cover Page features.

(See

Composing Electronic Cover Page, page 6-6.)

If your Station ID has already been programmed, the LCD prompts “1” to make

a change, or “2” to exit without changing.

Press Key one time two times three times four times

2 ABC2

3 DEF 3

4 GH I 4

5 JKL5

6 MNO 6

7 PQRS

8 TUV8

9 WXY Z

3.STATION ID

FAX:

TEL:

NAME:

4 - 3

INITIAL SETUP

Inserting Spaces

To enter a space, press once between numbers and twice between characters.

Making Corrections

If you entered a letter incorrectly and want to change it, press to move the

cursor after the last correct letter. Then press Stop/Exit; all letters above and to

the right of the cursor will be deleted. Re-enter the correct characters. You can

also back up and type over incorrect letters.

Repeating Letters

If you need to enter a character that is assigned to the same key as the previous

character, press

to move the cursor to the right.

Special Characters and Symbols

Press , # or 0 repeatedly or press or to move the cursor under the

special character or symbol you want. Then press

Menu/Set to select it.

Press for (space) ! “ # $ % & ’ ( ) + , - . /

Press # for : ; < = > ? @ [ ] ^ _

Press 0 for É À È Ê Î Ç Ë Ö 0

If you do not enter a fax number, no additional information can be entered.

NOTICE

The Telephone Consumer Protection Act of 1991 makes it unlawful

for any person to use a computer or electronic device to send any

message via a telephone fax machine unless such messages clearly

contain, in a margin at the top or bottom of each transmitted page,

or on the first page of the transmission, the date and time it is sent

and an identification of the business or other entity or other

individual sending the message and the telephone number of the

sending machines or such business, other entity or individual.

In order to program this information into your fax machine,

complete the steps described on page 4-1 and 4-2.

INITIAL SETUP

4 - 4

Setting the Ring Volume

Press Menu/Set, 1, 4, 1.

Press to select OFF, LOW, MED or HIGH, and then press Menu/Set.

Press Stop/Exit.

—OR—

You can adjust the ring volume when your FAX/MFC is idle. You can turn the

ring OFF or you can select a ring volume level.

Press

to adjust the volume level. With each key press, the FAX/MFC rings

so you can hear the active setting as the LCD shows it.

Each key press changes the volume. The new setting will remain until you

change it again.

Setting the Beeper Volume

You can set the beeper to LOW, HIGH or OFF. The default setting is LOW.

When the beeper is set to LOW or HIGH, the FAX/MFC beeps every time you

press a key or make an error and when fax sending or receiving has finished.

Press Menu/Set, 1, 4, 2.

Press to select OFF, LOW or HIGH, and then press Menu/Set.

Press Stop/Exit.

Setting the Speaker Volume

Press Menu/Set, 1, 4, 3.

Press to select LOW, MED, HIGH or OFF, and then press Menu/Set.

Press Stop/Exit.

—OR—

If you are using Hook, you can adjust the speaker volume while dialing. You

can turn the speaker off or you can select a speaker volume level. The default

setting is the lowest volume.

Press

to adjust the volume level. With each key press, the volume changes

as the LCD shows the active setting. The new setting will remain until you

change it again.

1.RING

2.BEEPER

3.SPEAKER

4 - 5

INITIAL SETUP

Setting the Handset Volume

Press Menu/Set, 1, 4, 4.

Press to select

HIGH

(or

LOW

), and then press Menu/Set.

Press Stop/Exit.

—OR—

You can adjust the handset volume any time you are talking on the telephone.

There are two handset volume levels, LOW and HIGH. The default setting is

LOW.

Press to adjust the volume level. The LCD shows the setting you are

choosing. The new setting will remain until you change it again.

Choosing the Handset Volume (For Volume Amplify)

Before you begin to use the machine, you must decide if you need to set the

handset volume to VOL AMPLIFY: ON for a user who is hearing-impaired.

The AMPLIFY volume level complies with FCC standards.

VOLUME AMPLIFY: OFF

This default setting is appropriate if none of the users are hearing-impaired.

During a conversation, users can press Volume on the control panel to

adjust the volume to LOW or HIGH. When the handset is replaced, the handset

volume will remain until you change it again.

VOLUME AMPLIFY: ON—TEMPORARY

This setting is appropriate if some of the users are hearing-impaired. During a

conversation, users can press Volume

on the control panel to adjust the

volume to LOW, HIGH or AMPLIFY. When the handset is replaced, the

handset volume returns to the default setting of LOW.

VOLUME AMPLIFY:ON—PERMANENT

Choose

VOL AMPLIFY:ON

—

PERMANENT

if all of the users are

hearing-impaired. During a conversation, users can press Volume

on the

control panel to adjust the volume to

LOW

HIGH

AMPLIFY

. When the

handset is replaced, the handset volume returns to the default setting of

AMPLIFY

When you press Volume on the control panel to adjust the volume, the

LCD shows the setting you are choosing. Each key press changes the volume

to the next setting.

4.HANDSET

INITIAL SETUP

4 - 6

WARNING

It is important that you do NOT choose PERMANENT unless ALL the

users are hearing-impaired. Otherwise, the default setting of AMPLIFY may

damage the hearing of some users.

Setting Volume Amplify

Please carefully read Choosing the Handset Volume on page 4-5 before you do

the following steps:

Press Menu/Set, 1, 4, 5.

If none of the users are hearing-impaired,

press

to select VOL AMPLIFY:OFF?, and then press Menu/Set and go

to Step 4—OR—

If some or all of the users are hearing-impaired, select VOL AMPLIFY:ON?,

and then press Menu/Set.

If all the users are hearing-impaired,

press

to select PERMANENT?,

and then press Menu/Set—OR—

If only some of the users are hearing-impaired,

select TEMPORARY?, and then press

Menu/Set.

Press Stop/Exit.

Memory Storage

In the event of a power failure, all settings in the GENERAL SETUP, SETUP

RECEIVE, SET AUTO DIAL, REMOTE FAX OPT, plus the COVERPG

SETUP and COVERPAGE MSG functions (from SETUP SEND) are stored

permanently. You may have to reset the date and time.

5.VOLUME AMPLIFY

VOL AMPLIFY:ON?

PERMANENT?

TEMPORARY?

4 - 7

INITIAL SETUP

Turning On Automatic Daylight Savings Time

You can set the FAX/MFC to change automatically for Daylight Savings Time. It

will reset itself forward one hour in the Spring and backward one hour in the Fall.

Press Menu/Set, 1, 5.

Press to select ON (or OFF),

and then press Menu/Set.

Press Stop/Exit.

Toner Save

You can conserve toner using this feature. When you set Toner Save to ON,

print appears somewhat lighter. The default setting is OFF.

Press Menu/Set, 1, 6.

Press to select ON (or OFF),

and then press Menu/Set.

Press Stop/Exit.

Sleep Mode

Setting the Sleep Mode reduces power consumption while the machine is idle.

You can choose how long the FAX/MFC is idle (from 00 to 99 minutes) before

it drops into sleep mode. The timer automatically resets itself after the machine

receives a fax or PC data or makes a copy. The default setting is 0 minutes.

Press Menu/Set, 1, 7.

Use the Dial pad to enter the length of

time the machine is idle before it drops into sleep mode (00 to 99 minutes),

and then press Menu/Set.

Press Stop/Exit.

Setting Tone/Pulse Dialing Mode (For Canada Only)

Your FAX/MFC comes set to accommodate tone (multi-frequency) dialing

service.

If you have pulse (rotary) dialing service, you need to change the dialing mode.

Press Menu/Set, 1, 8.

Press to select TONE (or PULSE)

and then press Menu/Set.

Press Stop/Exit.

5.AUTO DAYLIGHT

6.TONER SAVE

7.SLEEP MODE

8.TONE/PULSE

SETUP RECEIVE

5 - 1

Setup Receive

Basic Receiving Operations

Choosing the Receive Mode

There are four different receive modes for your FAX/MFC. You may choose the

mode that best suits your needs by pressing Receive Mode repeatedly until the

LCD shows the setting you want to use.

*In FAX/TEL mode you must set the Ring Delay and F/T Ring Time. If you have

extension phones on the line, keep the Ring Delay set to 4 rings.

LCD How it works When to use it

FAX ONLY

(automatic receive)

The FAX/MFC

automatically answers

every call as a fax.

For dedicated fax lines.

You cannot receive a voice

call but you can call out.

FAX/TEL*

(fax/telephone)

The FAX/MFC controls the

line and automatically

answers every call.

If the call is a fax it will

receive the fax. If the call is

not a fax it will ring

(double-ring) for you to

pick up the call.

You cannot have an

answering machine on the

same line, even if it is on a

separate wall jack on the

same line.

You cannot use the

telephone company’s Voice

Mail in this mode.

TAD:ANSWER

MACH.

(external telephone

answering device)

The external TAD

automatically answers

every call. Voice messages

are stored on the external

TAD. Fax messages are

printed.

Use this mode if you have

an external answering

machine on your phone

line.

MANUAL

(manual receive)

You control the phone line

and must answer every call

yourself.

Use this mode when you

are using a computer

modem on the same line or

if you receive very few fax

messages.

You can also use this mode

with Distinctive Ring.

5 - 2

SETUP RECEIVE

To Select or Change Your Receive Mode

Press Receive Mode. The LCD shows your active setting.

Continue to press Receive Mode until your new selection appears. After two

seconds, the LCD returns to the date and time and shows the new Receive Mode.

Setting Ring Delay

The Ring Delay setting determines the number of times the FAX/MFC rings

before it answers. If you have extension phones on the same line as the FAX/

MFC, keep the Ring Delay default setting of 04. (See

Easy Receive, page 5-3 and

Operation from Extension Telephones and page For FAX/TEL Mode Only, page 5-

5.)

Press Menu/Set, 2, 1, 1.

Press to select how many times the

line rings before the FAX/MFC answers (00–04), and then press Menu/Set.

If you select 00, the line doesn’t ring at all.

Press Stop/Exit.

If you are changing the Receive Mode while in another operation, the LCD

returns to that operation.

FAX/TEL

FAX ONLY

TAD:ANSWER MACH.

MANUAL

09/06 15:25 FAX

Current Receive Mode

1.RING DELAY

SETUP RECEIVE

5 - 3

Setting F/T Ring Time (For FAX/TEL Mode Only)

If you set the receive mode to FAX/TEL, you’ll need to determine how long the

FAX/MFC will send you its special double-ring when you have a voice call.

This ringing happens after the initial ringing from the phone company. Only the

FAX/MFC rings, for 20, 30, 40 or 70 seconds; no other phones on the same line

ring the special double-ring. However, you can answer the call on any extension

phone (in a separate wall jack) on the same line as the FAX/MFC. (See

Operation from Extension Telephone, page 5-5.)

Press Menu/Set, 2, 1, 2.

Press to select how long the FAX/MFC will ring to alert you that you have

a voice call, and then press Menu/Set.

Press Stop/Exit.

Now, when a call comes in and the FAX/MFC is set to FAX/TEL mode, all

phones on this line will ring the number of times you selected in Ring Delay.

You can let the FAX/MFC answer and detect if it’s a fax or voice call. If it’s a

fax call, the FAX/MFC prints the fax. If it’s a voice call, the FAX/MFC signals

you with a double-ring for the length of time you selected in F/T Ring Time.

Easy Receive

When you use this feature, you don’t have to press Fax Start when you answer

a fax call and hear calling beeps. Just hold the handset and wait a few seconds.

When you see RECEIVING on the LCD or when you hear “chirps” through the

handset of an extension phone connected to another wall jack, just replace the

handset. Your FAX/MFC does the rest. Selecting ON allows the FAX/MFC to

receive fax calls automatically, even if you lift the handset of an extension or

external phone. Selecting SEMI lets the FAX/MFC receive the call only if

you’ve answered it at the FAX/MFC. Selecting OFF means you’ll have to

activate the FAX/MFC yourself, by pressing Fax Start or by pressing 5 1 if

you are not at your FAX/MFC.

(See

Operation from Extension Telephones, page 5-5 and For FAX/TEL Mode Only,

page 5-5.)

If you’ve set the feature to

, but your FAX/MFC doesn’t automatically

connect a fax call when you lift an external or extension phone handset, press the

Fax Receive code

. At the FAX/MFC, lift the handset and then press

Fax Start

Even if the caller hangs up during the double-ringing, the FAX/MFC continues

for the set time.

2.F/T RING TIME

RING TIME:20 SEC

5 - 4

SETUP RECEIVE

Press Menu/Set, 2, 1, 3.

Use to select ON, SEMI or OFF,

and then press Menu/Set.

Press Stop/Exit.

Printing a Reduced Incoming Fax

(Auto Reduction)

You can always reduce the size of an incoming fax to a fixed percentage,

regardless of the size of the paper in your FAX/MFC. ON lets the FAX/MFC

choose the level of reduction for you.

Press Menu/Set, 2, 1, 5.

Use to select ON (or OFF),

and then press Menu/Set.

Press Stop/Exit.

Setting the Print Density

If your FAX/MFC is printing too light or too dark, you can adjust print density,

making your printed documents darker or lighter. The new setting will remain

until you change it again.

Press Menu/Set, 2, 1, 6.

Press to make print lighter or

to make print darker, and then press

Menu/Set.

Press Stop/Exit.

3.EASY RECEIVE

5.AUTO REDUCTION

6.PRINT DENSITY

SETUP RECEIVE

5 - 5

Advanced Receiving Operations

Operation from Extension Telephones

If you answer a fax call on an extension phone or on an external phone in the

EXT. jack, you can make your FAX/MFC take over by using the Fax Receive

Code. When you press the Fax Receive Code 5 1, the FAX/MFC starts to

receive a fax. (See

Easy Receive, page 5-3.)

If the FAX/MFC answers a voice call and double-rings for you to take over, use

the Telephone Answer Code # 5 1 to take the call at an extension phone.

(See Setting F/T Ring Time, page 5-3.)

If you answer a call, and no one is on the line, assume you’re receiving a fax. At

the FAX/MFC phone press Fax Start, and then hang up. At an extension

phone, press 5 1, wait for fax receiving tones (chirps), and then hang up. At

an external phone, press 5 1 and wait for the phone to be disconnected before

you hang up (the LCD shows RECEIVING). (Your caller will have to press

Fax Start to send the fax.)

For FAX/TEL Mode Only

When the FAX/MFC is in FAX/TEL mode, it will use the F/T Ring Time

(double-ringing) to alert you to a voice call. If you’re at the FAX/MFC, you can

lift the handset to answer.

If you’re at an extension phone, you’ll need to lift the handset during the F/T

Ring Time, and then press # 5 1 between the double-rings. If no one is on the

line or if someone wants to send you a fax, send the call back to the FAX/MFC

by pressing 5 1.

Changing Remote Codes

Remote Codes might not work with some telephone systems. The preset Fax

Receive Code is 5 1. The preset Telephone Answer Code is # 5 1.

Press Menu/Set, 2, 1, 4.

Press to select ON (or OFF),

and then press Menu/Set.

If you want to, enter a new Fax Receive

Code, and then press Menu/Set.

If you want to, enter a new Telephone

Answer Code, and then press Menu/Set.

Press Stop/Exit.

Note

If you are always disconnected when accessing your external TAD remotely,

try changing the Fax Receive Code from 5 1 to # # # and the Telephone

Answer Code from # 5 1 to 9 9 9.

REMOTE ACT.:ON?

4.REMOTE CODE

FAX RECEIVE:

TEL ANSWER:#51

5 - 6

SETUP RECEIVE

Printing a Fax in Memory

If you have Fax Storage ON for remote retrieval, you can still print a fax from the

memory when you are at your FAX/MFC. (See Setting Fax Storage, page 9-2.)

Press Menu/Set, 2, 5, 4.

Press Fax Start.

After printing is finished, press Stop/Exit.

Polling

Polling is the process of retrieving faxes from another fax machine. You can use your

FAX/MFC to “poll” other machines, or you can have someone poll your FAX/MFC.

All parties involved in polling need to set up their fax machines to accommodate

polling. When someone polls your FAX/MFC to receive a fax, they pay for the

call; if you poll someone’s fax machine to receive a fax, you pay for the call.

Setting Up Polling Receive

Polling Receive is when you call another fax machine to receive a fax from it.

Press Menu/Set, 2, 1, 7.

Press to choose ON (or OFF),

and then press Menu/Set.

Enter the fax number you are polling.

Press Fax Start.

The LCD shows DIALING.

Setting Up Sequential Polling Receive

Your FAX/MFC can request documents from several fax units in a single

operation. Afterward, a Sequential Polling Report will be printed.

Press Menu/Set, 2, 1, 7.

Press to select ON (or OFF),

and then press Menu/Set.

Specify the destination fax machines you

wish to poll using One Touch

(FAX-2800), Speed Dial, a Group or the

dial pad. You must press Menu/Set

between each location.

Some fax machines do not respond to the polling function.

4.PRINT FAX

7.POLLING RX

ENTER FAX NO.

PRESS FAX START

SETUP RECEIVE

5 - 7

Press Fax Start.

The LCD shows DIALING.

Your FAX/MFC will poll each number or group number in turn for a document.

Canceling a Scheduled Job

You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling

Transmit. (See

Checking Job Status, page 6-4.)

Press Menu/Set, 2, 6. Any waiting jobs

appear on the LCD. If no job is waiting,

the LCD shows NO JOB WAITING.

If you have more than two jobs waiting, press to select the job you want to

cancel, and then press Menu/Set.

—OR—

If you have only one job waiting, go to Step 3.

Press 1 to cancel—OR—Press 2 to exit without canceling.

To cancel another job, return to Step 2.

Press Stop/Exit.

6.REMAINING JOBS

6 - 1

SETUP SEND

Setup Send

Before You Begin

Before you begin sending faxes, please be sure to read all the instructions and

cautions listed below for placing originals in the automatic document feeder.

Using the ADF (Automatic Document Feeder)

■ Documents must be

between 5.8 and 8.5 inches

wide and between 3.9 and

14.1 inches long. Your

machine can scan an image

only 8.15 inches wide,

regardless of how wide the

paper is.

■ The ADF (automatic document feeder) can hold up to 20 Pages, feeding each

one individually through the machine. Use standard (17 lb–24 lb) paper when

using the ADF. If you’re using heavier paper, feed each sheet individually to

prevent paper jams.

Fan the paper, then stagger

the pages in the document

feeder as shown below:

■ Make sure you insert documents face down, top edge first.

■ Adjust the paper guides to fit the width of your document.

■ Open the document tray by

pulling it toward you (1),

then unfold the extension

(2).

DO NOT use curled, wrinkled, folded or ripped paper, or paper with staples,

paper clips, paste or tape attached. DO NOT use cardboard, newspaper or fabric.

Approx. 1/2 inch

SETUP SEND

6 - 2

■ Make sure documents written in ink are completely dry.

■ Before you send a fax, press Fax Resolution to select the resolution for the

document you’re sending. (See

Fax Resolution, page 6-5.)

Sending Faxes with Multiple Settings

When you send a fax you can choose any

combination of these settings: add a

coverpage and select a comment; set the

contrast or resolution; send using

overseas mode, call reservation, delayed

fax, polling transmission or real time transmission. After each menu selection is

accepted, the LCD will ask if you want to enter other settings:

■ Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu—OR—

Press 2 if you are finished choosing settings, and then go to the next step.

Manual Transmission

Manual transmission lets you hear the dial tone, ringing and fax receiving tones

while sending a fax.

Place the original face down in the ADF.

Pick up the handset and listen for a dial tone—OR—press Hook and listen for

a dial tone.

Enter the fax number you want to call. You can enter the digits using the dial

pad, or you can enter a One Touch (FAX-2800) or Speed Dial number or you

can call using Search. (See

One Touch Dialing (For FAX-2800 Only), page 7-5.)

When you hear the fax tone, press Fax Start.

Replace the handset.

Automatic Transmission

This is the easiest way to send a fax. IMPORTANT: Do not pick up the

handset, or press Hook to listen for a dial tone.

Place the original face down in the ADF.

Enter the fax number using the dial pad, One Touch (FAX-2800), Speed Dial or

Search. (See

Speed Dialing, page 7-5.)

Press Fax Start.

If you send faxes from a computer on the same phone line and your Brother

machine intercepts them, set Easy Receive to OFF. (See

Easy Receive

, page 5-3.)

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

6 - 3

SETUP SEND

Manual and Automatic Fax Redial

If you’re sending a fax manually and the line is busy, press Redial/Pause to

try again. Anytime you want to make a second call to the last number dialed,

press Redial/Pause to save time.

If you’re sending a fax automatically and the line is busy, the FAX/MFC will

automatically redial (up to three times at 5 minute intervals).

Dual Access

You can scan up to 50 documents into the fax memory, even while the FAX/

MFC is receiving or sending another fax (from memory). You can set temporary

settings for each fax you’re scanning, except Polling.

If you try to scan and store a 51st fax, the FAX/MFC will send it immediately

without storing it in memory.

Place the original face down in the ADF.

Enter the fax number.

Press Fax Start. As the FAX/MFC scans the original, the LCD shows the job

number (#XXX) of the fax and how much memory is available. Then the FAX/

MFC starts dialing. You can immediately repeat Steps 1 to 3 for the next fax.

Real Time Transmission

When you are sending a fax, the FAX/MFC will scan originals into memory before

sending them. Then, as soon as the phone line is free, the FAX/MFC will start dialing

and sending the fax. If memory becomes full, the FAX/MFC will send the document

in real time (even if REAL TIME TX is set to OFF).

Sometimes you may want to send an important document immediately, without

waiting for memory transmission. You can set REAL TIME TX to ON.

Place the original face down in the ADF.

Press Menu/Set, 2, 2, 6.

Note

If you get a OUT OF MEMORY message while scanning the first page of a

fax, press Stop/Exit to cancel scanning. If you get a OUT OF MEMORY

message while scanning a subsequent page, you’ll have the option to press

Fax Start to transmit the pages scanned so far or press Stop/Exit to cancel

the operation.

The number of pages you can scan into memory varies with the data they

contain.

6.REAL TIME TX

SETUP SEND

6 - 4

To change the default setting, press to select ON (or OFF), and then press

Menu/Set.

Go to Step 5—OR—For the next fax transmission only, press

to select

NEXT FAX ONLY, and then press Menu/Set.

For the next fax only, press to select ON (or OFF), and then press

Menu/Set.

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu—OR—Press 2 if you are finished choosing settings, and then go

to Step 6.

Enter fax number, and then press Fax Start.

Checking Job Status

Check which jobs are still waiting in memory to be sent. If no jobs are waiting,

the LCD shows NO JOB WAITING. (See Canceling a Job in Memory below.)

Press Menu/Set, 2, 6.

If you have multiple jobs waiting, press to scroll through the list.

Press Stop/Exit.

Canceling a Job While Scanning the Original

You can cancel a job while you are scanning it into memory by pressing

Stop/Exit. Eject the original by pressing Stop/Exit again.

Canceling a Job in Memory

You can cancel tasks you’ve scheduled, such as Polling Transmit or faxes

waiting in Memory to be sent. (See Checking Job Status above.)

Press Menu/Set, 2, 6.

Any waiting jobs appear on the LCD.

If no jobs are waiting, the LCD shows

NO JOB WAITING.

If you have more than two jobs waiting, press to select the job you want to

cancel, and then press Menu/Set.

—OR—

If you have only one job waiting, go to Step 3.

Press 1 to cancel—OR—Press 2 to exit without canceling.

To cancel another job, return to Step 2.

Press Stop/Exit.

6.REMAINING JOBS

6 - 5

SETUP SEND

Basic Sending Operations

Contrast

If your document is very light or very dark, you might want to set the contrast.

Use S.LIGHT to send a very light document. Use S.DARK to send a very dark

document.

Place the original face down in the ADF.

Press Menu/Set, 2, 2, 1.

Press to select AUTO, S.LIGHT or

S.DARK, and then press Menu/Set.

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu—OR—Press 2 if you are finished choosing settings, and then go

to Step 5.

Enter a fax number.

Press Fax Start.

Fax Resolution

When you have a document in the ADF, you can use the Fax Resolution key

to change the setting temporarily (for this fax only). Press Fax Resolution

repeatedly until the LCD shows the setting you want.

—OR—

You can change the default setting.

Press Menu/Set, 2, 2, 2.

Press to select the resolution you want,

and then press Menu/Set.

Press Stop/Exit.

STANDARD—Suitable for most typed documents.

FINE—Good for small print; transmits a little slower than Standard resolution.

S. FINE—Good for small print or artwork; transmits slower than Fine

resolution.

PHOTO—Use when original has varying shades of gray; slowest transmission

time.

1.CONTRAST

2.FAX RESOLUTION

SETUP SEND

6 - 6

Composing Electronic Cover Page

The cover page is generated at the receiving party’s machine. Your cover page

includes the name stored in the One Touch (FAX-2800 Only) or Speed Dial

memory. If you’re dialing manually, the name is left blank.

The cover page indicates your Station ID and the number of pages you’re

sending. If you have Cover page Setup set to ON, the number of pages remains

blank. (Menu/Set, 2, 2, 8) (See

Setting Station ID, page 4-2.)

You can select a comment to include on your cover page.

Instead of using one of the comments above, you can enter up to two customized

messages, each 27 characters long. Use the chart on page 4-2 to help enter

characters. (See Composing Your Own Comments below.)

Most of the SETUP SEND menu selections are temporary settings that allow

you to make adjustments for each document you send. However, so you can set

up your cover page and cover page comments in advance, the Cover Page Setup

and Cover Page Message features will change the default settings.

Composing Your Own Comments

You can set up two custom comments.

Press Menu/Set, 2, 2, 9.

Press to choose position 5 or 6 for your customized comment, and then

press Menu/Set.

Use the dial pad to enter your customized comment, and then press Menu/Set.

(See

Entering Text, page 4-2.)

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu—OR—Press 2 to exit.

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

5.(USER DEFINED)

6.(USER DEFINED)

9.COVERPAGE MSG

6 - 7

SETUP SEND

Cover Page For Next Fax Only

Make sure the Station ID is set up (see page 4-2). This feature does not work

without the Station ID.

You can set the fax to send a cover page with a particular document. This cover

page will include the number of pages in your document.

Place the original face down in the ADF.

Press Menu/Set, 2, 2, 8.

When LCD shows NEXT FAX ONLY?,

press Menu/Set.

Press to select ON (or OFF), and then press Menu/Set.

Press to select one of the standard or custom comments, and then press

Menu/Set.

Enter two digits to indicate the number of pages you are sending, and then press

Menu/Set. (For example, press 0, 2 for 2.)

(Enter 0 0 to leave the number of pages blank. If you make a mistake, press

to back up and re-enter the number of pages.)

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu—OR—Press 2 if you are finished choosing settings.

Enter the fax number you’re calling.

Press Fax Start.

Always Send Cover Page

Make sure the Station ID is set up (see page 4-2). This feature does not work

without the Station ID.

You can set the FAX/MFC to send a cover page whenever you send a fax. The

number of pages in your fax is not included when you use this setting.

Press Menu/Set, 2, 2, 8.

Press to select COVERPAGE:ON?, and then press Menu/Set.

If you selected ON, press to select one of the standard or custom

comments, and then press Menu/Set.

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu—OR—Press 2 to exit if you are finished choosing settings.

8.COVERPG SETUP

SETUP SEND

6 - 8

Using a Printed Cover Page

If you prefer using a printed cover page that you can write on, you can print the

sample page and attach it to your fax.

Press Menu/Set, 2, 2, 8.

Press to select PRINT SAMPLE?, and then press Menu/Set.

Press Fax Start. Your FAX/MFC prints a copy of your cover page.

Press Stop/Exit.

Advanced Sending Operations

Overseas Mode

After you send a fax using this feature, the feature turns itself off.

Place the original face down in the ADF.

Press Menu/Set, 2, 2, 0.

Press to select ON (or OFF),

and then press Menu/Set.

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu—OR—Press 2 if you are finished choosing settings.

Enter the fax number you’re calling.

Press Fax Start.

8.COVERPG SETUP

- - -

TO:

FROM:

COMMENT:

FAX:

TEL:

COVER PAGE

PAGE[S] TO FOLLOW

0.OVERSEAS MODE

6 - 9

SETUP SEND

Delayed Timer

You can set up the time of day that delayed faxes will be sent. This time will be

displayed for acceptance or you can override it in Delayed Fax.

(See

Delayed FAX, page 6-9.)

Press Menu/Set, 2, 2, 3.

Enter the time that you want delayed

faxes to be sent (in 24-hour format), and

then press Menu/Set.

Press Stop/Exit.

Delayed FAX

During the day you can store up to 50 documents in memory for delayed

sending. Transmission of these documents will begin at the time of day you

enter in Step 3, which shows the time you entered last. Press Menu/Set to

accept it, or enter another time for this fax.

Place the original face down in the ADF.

Press Menu/Set, 2, 2, 4.

Enter the time you want the fax to be sent

(in 24-hour format), and then press Menu/Set.

(For example, enter 19:45 for 7:45 P.M.)

Press 1 to leave the original waiting in

the ADF—OR—Press 2 to scan the

original into memory.

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu—OR—Press 2 if you are finished choosing settings.

Enter the fax number.

Press Fax Start. The FAX/MFC will wait to send the fax at the time you set.

The number of documents you can scan into memory varies with the data they

contain.

3.DELAYED TIMER

SET TIME=17:00

4.DELAYED FAX

1.DOC 2.MEMORY

SETUP SEND

6 - 10

Delayed Batch Transmission

Before sending the delayed faxes, your FAX/MFC will economize by sorting all

the documents in memory by destination and scheduled time. All delayed faxes

scheduled at the same time to the same fax number will be sent as one

transmission.

Press Menu/Set, 2, 2, 5.

Press to select ON (or OFF),

and then press Menu/Set.

Press Stop/Exit.

Setting Up Polled Transmit

Polled Transmit is when you set up your FAX/MFC to wait with a document so

another fax machine can retrieve it.

Place the original to be retrieved face down in the ADF.

Press Menu/Set, 2, 2, 7.

Press to choose ON (or OFF),

and then press Menu/Set.

Press 1 to leave the original waiting in

the ADF—OR—Press 2 to scan the

original into memory.

If you want to select additional settings, press 1. The LCD returns to the SETUP

SEND menu—OR—Press 2 if you are finished choosing settings.

Press Fax Start.

Note

If you pressed 1 in Step 4, the printed document remains in the ADF until your

FAX/MFC is polled. If you must use your FAX/MFC before the polled transmit

occurs, you must cancel this job.

5.BATCH TX

7.POLLED TX

1.DOC 2.MEMORY

7 - 1

AUTO DIAL NUMBERS AND DIALING OPTIONS

Auto Dial Numbers

and Dialing Options

Storing Numbers for Easy Dialing

You can set up your FAX/MFC for easy dialing: One Touch (for FAX-2800

only), Speed Dial and Groups for Broadcasting faxes.

Storing One Touch Dial Numbers (For FAX-2800 Only)

You can store 8 fax/phone numbers that you can dial by pressing one key (and

Fax Start). You also can store names with these numbers. When you press a

One Touch dial location, the LCD shows the name or number as the call is

dialed. (See

One Touch Dialing (For FAX-2800 Only), page 7-5.)

One Touch keys are not the dial pad keys. They are the 4 keys (numbers 1–4)

located on the left.

Numbers 5–8 are accessed by holding down Shift while you press the

appropriate One Touch key.

Press Menu/Set, 2, 3, 1.

Press the One Touch key where you want to store a number.

The LCD shows the location you selected.

Enter a number (up to 20 digits), and then press Menu/Set. If you want to enter

a pause in the dialing sequence (for example, to wait for an “outside line”), press

Redial/Pause as you’re entering digits. A dash appears on the LCD. Pressing

Redial/Pause enters a 3.5 second pause when the number is dialed.

Use the dial pad to then enter the name

(up to 15 characters), and then press

Menu/Set. You can use the chart on

page 4-2 to help you enter letters—OR—To store the number without a name,

press Menu/Set.

Return to Step 2 to store another One Touch number—OR—Press Stop/Exit.

When you dial an auto dial number, the LCD shows the name you’ve stored, or,

if you haven’t stored a name, the number you’ve stored.

If you loose electrical power, auto dial numbers in memory will not be lost.

(For USA Only) One-Touch key 1 has been pre-programmed for the Brother fax-

back system. One-Touch key 2 has been pre-programmed for the CallManage long

distance plan. You can override them if you wish.

Note

If you need to store a pause longer than 3.5 seconds, press Redial/Pause two

or more times.

Note

You can store Groups (for Broadcasting) on the One Touch keys.

1.ONE-TOUCH DIAL

NAME:

AUTO DIAL NUMBERS AND DIALING OPTIONS

7 - 2

Storing Speed Dial Numbers

You can store Speed Dial numbers, so when you dial you will have to press only

five keys. (Search/Speed Dial, #, the two-digit location, and Fax Start) The

FAX/MFC has 100 Speed Dial locations.

For the FAX, press Menu/Set, 2, 3, 2.

For the MFC, press Menu/Set, 2, 3, 1.

Use the dial pad to enter a two-digit

location (00-99), and then press

Menu/Set.

Enter the number (up to 20 digits), and

then press Menu/Set.

Use the dial pad to enter the name (up to

15 characters), and then press

Menu/Set

You can use the chart on page 4-2 to help

you enter letters—

—Press

Menu/Set

to store the number without a name.

Return to Step 2 to store another Speed Dial number—OR—Press Stop/Exit.

Changing One Touch (For FAX-2800 Only) and Speed

Dial Numbers

If you try to store a One Touch (FAX-2800)

or Speed Dial number in a location where a

number is already stored, the LCD shows

the current name stored there, and then prompts you to either:

Press 1 to change the stored number—OR— press 2 to exit without making a

change.

Enter a new number, and then press Menu/Set.

• If you want to erase the whole number, press Stop/Exit when the cursor

is to the left of the digits. The letters above and to the right of the cursor

will be deleted.

• If you want to change a digit, use

or to position the cursor under

the digit you want to change, and then type over it.

Follow the directions beginning at Step 4 in Storing One Touch Numbers

(FAX-2800) and Storing Speed Dial Numbers.

(For USA Only) For the MFC-4800, Speed Dial #01 has been pre-programmed for

the Brother fax-back system. Speed Dial #02 has been pre-programmed for the

CallManage long distance plan. You can override them if you wish.

#05:

NAME:

1.CHANGE 2.EXIT

7 - 3

AUTO DIAL NUMBERS AND DIALING OPTIONS

Setting Up Groups for Broadcasting

Groups allow you to send the same fax message to many fax numbers by

pressing only one One Touch key and Fax Start (FAX-2800) or five keys

(Search/Speed Dial, #, the two-digit location, and Fax Start). You can store

the Groups on your One Touch keys (FAX-2800) or Speed dial, and then

broadcast by pressing only the One Touch key (FAX-2800) or Search/Speed

Dial, #, the two-digit location, (and Fax Start). First, you’ll need to store each

fax number as a One Touch or Speed Dial number. Then, you can combine them

into a Group. Each Group uses up a One Touch or Speed Dial number. You can

have up to six Groups, or you can assign up to 107 numbers (FAX-2800) or 99

(MFC-4800) to one large Group.

(See

Storing One Touch Dial Numbers (For FAX-2800 Only), page 7-1 and Storing

Speed Dial Numbers

, page 7-2 and Broadcasting, page 7-7.)

For the FAX, press Menu/Set, 2, 3, 3.

For the MFC, press Menu/Set, 2, 3, 2.

For the MFC-4800, store the Group as a

Speed Dial number.

Press Search/Speed Dial, followed by the

two-digit location where you wish to store the

Group number, and then press Menu/Set.

(For example, press Search/Speed Dial, 07.)

—OR—

For the FAX-2800, store the Group as a One Touch or Speed Dial number.

For the FAX-2800, press a One Touch key where you wish to store the Group

number, and then press Menu/Set.

(For example, press One Touch key 2.)

Use the dial pad to enter the Group number, and then press Menu/Set.

(For example, press 1 for Group 1.)

To include One Touch or Speed Dial

numbers in the Group, enter them as if

you were dialing. For example, for One Touch number 5, press One Touch key

5. For Speed Dial location 09, press the Search/Speed Dial button, then press

0, 9 on the dial pad. The LCD shows 05, #09.

Press Menu/Set to accept the numbers

for this Group.

Use the dial pad and the chart on page

4-2 to enter a name for the Group, and then press Menu/Set

(For example, NEW CLIENTS).

Press Stop/Exit.

You can print a list of all One Touch and Speed Dial numbers. (See Chapter 10,

Printing Reports.)

PRESS SPEED DIAL

OR ONE-TOUCH KEY

For F

X-

2800

, L

D s

ows

PRESS SPEED DIAL

SPEED-DIAL? #

For MF

4800

, L

D s

ows

G01:*O5#O9

NAME:

AUTO DIAL NUMBERS AND DIALING OPTIONS

7 - 4

Dialing Options

You can use your FAX/MFC to make telephone calls by dialing manually or by

using Search, One Touch (FAX-2800) or Speed Dial memory. When you dial

an auto dial number, the LCD shows the name you’ve stored, or, if you haven’t

stored a name, the fax number you’ve stored.

Manual Dialing

—Manual dialing is simply pressing all of the digits of the phone number.

Pick up the handset—OR— press Hook.

When you hear a dial tone, dial the call using the dial pad.

If you pressed Hook to dial the call, pick up the handset when the other party

answers. (The speaker works only one way; the other party won’t be able to hear

you unless you pick up the handset.)

To hang up, replace the handset.

You can search for names you have stored in One Touch (FAX-2800) and Speed

Dial memories. (See

Storing One Touch Dial Numbers (For FAX-2800 Only), page

7-1 and

Storing Speed Dial Numbers, page 7-2.)

Press Search/Speed Dial.

To search for numbers alphabetically by name, enter the first letter of the name,

and then press

or .

—OR—

To search for numbers numerically by Speed-Dial number, press .

When the LCD shows the name you want to call, press Fax Start.

If you pressed Hook to dial the call, pick up the handset when the other party

answers. (The speaker works only one way; the other party won’t be able to hear

you unless you pick up the handset.)

When the call is over, hang up.

7 - 5

AUTO DIAL NUMBERS AND DIALING OPTIONS

Speed Dialing

Pick up the handset—OR— Press Hook.

When you hear a dial tone, press Search/Speed Dial, press #, and then press

the two-digit Speed Dial location. (See

Storing Speed Dial Numbers, page 7-2.)

If you pressed Hook to dial the call, pick up the handset when the other party

answers. (The speaker works only one way; the other party won’t be able to hear

you unless you pick up the handset.)

To hang up, replace the handset.

One Touch Dialing (For FAX-2800 Only)

Pick up the handset—OR— Press Hook.

When you hear a dial tone, press the One Touch key of the location you will

want to call.

(See

Storing One Touch Dial Numbers (For FAX-2800 Only), page 7-1.)

If you pressed Hook to dial the call, pick up the handset when the other party

answers. (The speaker works only one way; the other party won’t be able to hear

you unless you pick up the handset.)

To hang up, replace the handset.

Note

If you are sending a fax, press Fax Start after entering the Speed Dial number.

If you picked up the handset, press Fax Start when the receiving fax machine

answers with fax tones.

If you try to use a One Touch location with no number stored in it, you will hear

a warning sound, and the LCD will show NOT REGISTERED for 2 seconds.

Note

If you are sending a fax, press Fax Start after pressing the One Touch key. If

you picked up the handset, press Fax Start when the receiving fax machine

answers with fax tones.

AUTO DIAL NUMBERS AND DIALING OPTIONS

7 - 6

Access Codes and Credit Card Numbers

Sometimes you may want to choose from among several long distance carriers

when you make a call. Rates may vary depending upon the time and destination.

To take advantage of low rates, you can store the access codes or long-distance

carriers as One Touch (For FAX-2800) or Speed Dial numbers. You can store

these long dialing sequences by dividing them and setting them up on separate

keys in any combination. You can even include manual dialing using the dial

pad. The combined number will be dialed in the order you entered it, as soon as

you press Fax Start. (See

Storing One Touch Dial Numbers (For FAX-2800 Only),

page 7-1, and

Storing Speed Dial Numbers, page 7-2.)

For the FAX-2800, you can store “555” on One Touch key 3 and “7000” on One

Touch key 4. If you press One Touch 3, 4, and Fax Start, you can dial

“5557000”. To temporarily change a number, you can substitute part of the

number with manual dialing using the dial pad. For example, to change the

number to 5557001 you could press One Touch 3 and then press 7, 0, 0, 1 using

the dialing pad.

For FAX-2800 and MFC-4800, you can store “555” on Speed Dial key # 03 and

“7000” on Speed Dial key # 04. If you press Search/Speed Dial, #, 0, 3 and

Search/Speed Dial, #, 0, 4, and Fax Start, you can dial “5557000”. To

temporarily change a number, you can substitute part of the number with manual

dialing using the dial pad. For example, to change the number to 5557001 you

could press Search/Speed Dial, #, 0, 3 and then press 7, 0, 0, 1 using the

dialing pad.

Note

If you must wait for another dial tone at any point in the dialing sequence, store

a pause at that point in the number by pressing Redial/Pause. Each key press

adds a 3.5 second delay.

7 - 7

AUTO DIAL NUMBERS AND DIALING OPTIONS

Broadcasting

Broadcasting is automatically sending the same fax message to multiple fax

numbers. Using the Menu/Set key, you can include Groups, One Touch

locations (for FAX-2800 only), Speed Dial locations plus up to 50 manually

dialed numbers. If you did not use up any locations for Groups, access codes or

credit card numbers, you can "broadcast" faxes automatically to up to 158

(FAX-2800) or 150 (MFC-4800) different locations from the FAX/MFC.

However, available memory will vary with all types of jobs in memory and

numbers of locations used for broadcasting. If you broadcast to more than the

maximum locations available, you will not be able to set up transmissions using

dual access and the timer.

The easiest way to broadcast is to press Group keys. You can include One Touch

(FAX-2800), Speed Dial, and manually dialed numbers in the same broadcast.

(See

Setting Up Groups for Broadcasting, page 7-3.)

You must press Menu/Set between each of these locations.

Use the Search/Speed Dial to help you choose the numbers easily.

After the broadcast is finished, a Broadcast Report will be printed automatically

to let you know the results.

■ Enter the long dialing sequence numbers as you normally would. Keep in mind

that each key counts as one location, so the number of locations you can call

becomes limited.

■ If the line is busy or for other reasons a connection could not be made while

broadcasting, the FAX/MFC will redial the number automatically.

■ If the memory is full, press Stop/Exit to abort the job; if more than one page

has been scanned, press Fax Start to send the portion that is in the memory.

Place the original face down in the ADF.

Enter a number using One Touch (for FAX-2800 only), Speed Dial, Group

number, Search or the dial pad.

Example: Group number

Press Menu/Set. You will be prompted to press the next number.

Enter the next number.

Example: Speed Dial

Press Menu/Set.

Enter the fax number.

Example: Manual dialing using the dial pad.

Press Fax Start.

Your FAX/MFC will read the original into memory and then start sending faxes

to the numbers you entered.

AUTO DIAL NUMBERS AND DIALING OPTIONS

7 - 8

Pause

Press Redial/Pause to insert a 3.5 second pause between numbers. If you are

dialing overseas, you can press Redial/Pause as many times as needed to

increase the length of the pause.

Hold

Press Hold to place a call on Hold.

You can replace the handset without disconnecting the call.

Pick up the FAX/MFC handset. (Picking up an extension handset will not

release the call from Hold.)

Fax Redial

If you’re sending a fax manually and the line is busy, press Redial/Pause to

try again. Anytime you want to make a second call to the last number dialed,

press Redial/Pause to save time.

If you’re sending a fax automatically and the line is busy, the FAX/MFC will

automatically redial (up to three times at 5 minute intervals).

Tone/Pulse (For Canada Only)

If you have pulse dialing service, but need to send tone signals (for example, for

telephone banking), follow the directions below. If you have touch tone service,

you do not need this feature to send tone signals.

Lift the handset.

Press #. Any digits dialed after this send tone signals.

When you hang up, the FAX/MFC returns to pulse dialing service.

8 - 1

TELEPHONE SERVICES

Telephone Services

Custom Features

Your FAX/MFC supports the Distinctive Ring and Caller ID telephone services

offered by some telephone companies.

Distinctive Ring

The term “Distinctive Ring” is used by Brother to identify a phone company

service that is given many names, depending on the telephone company you are

using. For example, this service may be called SmartRing, RingMaster, Teen-

Ring, Indent-a-Call or Indent-a-Ring.

What Does Your Telephone Company’s “Distinctive Ring” Do?

Your telephone company’s Distinctive Ring service allows more than one

number on the same phone line. If you need more than one phone number, it

is an inexpensive alternative to paying for an additional line. Each phone

number has its own distinctive ring pattern, so you will know which phone

number is ringing. This is one way you can have a separate phone number for

your FAX/MFC.

What Does Brother’s “Distinctive Ring” Do?

The Brother machine has a Distinctive Ring feature that allows you to use your

FAX/MFC to take full advantage of the telephone company’s Distinctive Ring

service. You can dedicate the new phone number on your line to receiving only

faxes.

If you have Voice Mail, Call Waiting, RingMaster, an answering service, or an alarm

system custom feature on your telephone line, it may create a problem in the

operation of your FAX/MFC.

(See I have difficulty with custom features on a single line., page 20-9.)

If you have Voice Mail on you phone line, please read the following carefully.

Note

Please consult your telephone company for availability and rates.

Note

You must purchase your telephone company’s Distinctive Ring service before

you program the FAX/MFC to work with it.

TELEPHONE SERVICES

8 - 2

Do You Have Voice Mail?

If you have Voice Mail on the phone line on which you will install your new

FAX/MFC, there is a strong possibility that Voice Mail and the FAX/MFC will

conflict with each other while receiving incoming calls. However, this

Distinctive Ring feature allows the use of more than one number on your

line, so both Voice Mail and the FAX/MFC can coexist peacefully. If each

one has a separate phone number, neither will interfere with the other’s work.

If you decide to get the Distinctive Ring Service from the telephone company,

you will need to follow the directions below to “register” the new Distinctive

Ring pattern they provided, so your fax machine can recognize its incoming

calls.

Before You Choose the Ring Pattern to Register

You can register only one Distinctive Ring pattern with the FAX/MFC. Some

ring patterns cannot be registered. Please refer to some popular ring pattern

examples that will be provided from the phone company in the USA and Canada

that are shown in the Brother compatibility table below.

■ The FAX/MFC will answer only calls to its registered number.

■ The first two rings are silent on the fax machine. This is because the fax must

«listen» to the ring pattern (compare it to the pattern that was “registered”).

■ If you program the FAX/MFC correctly, it will recognize the registered ring

pattern of the “fax number” within 2 ring patterns and then automatically answer

with a fax tone. When the “voice number” is called, the fax machine will not

interrupt the call.

Note

You can change or cancel the Distinctive Ring pattern at any time. You can

switch it off temporarily and later turn it back on. When you get a new fax

number, make sure you reset this feature.

Note

If the ring pattern the phone company provided cannot be registered by the fax,

please check for other available ring pattern choices from the phone

company.

Ring

Pattern

Rings

long - long

short - long - short

short - short - long

very long (normal pattern)

8 - 3

TELEPHONE SERVICES

VERY IMPORTANT

If you have Voice Mail or a TAD (Telephone Answering Device) and want to

keep one of your phone numbers dedicated only to fax calls, you must leave the

FAX/MFC in MANUAL mode at all times while using the Distinctive Ring

Feature. Here’s why:

MANUAL

mode will never pick up a call by itself, since it

is «Neutral». When the FAX/MFC is in this «neutral» mode, the Distinctive Ring

Feature can be activated. The distinctive ring feature is actually an answering

mode. So, do not activate

FAX ONLY

mode or

FAX/TEL

mode while using

distinctive ring; otherwise, the fax machine will answer calls for all the numbers.

Registering the Distinctive Ring Pattern

Set the FAX/MFC to MANUAL mode.

Press Menu/Set, 2, 0, 1.

Press to select DISTINCTIVE:SET?, and then press Menu/Set.

Press to select the prestored ring pattern you want to assign, and then press

Menu/Set. (You will hear each pattern as you scoll through the four patterns.)

Be sure to choose the pattern assigned by the telephone company.

Press Stop/Exit.

Caller ID

After a few rings, the LCD shows the telephone number of your caller (or name,

if available). Once you pick up the handset, the Caller ID information disappears

from the LCD, but the call information remains stored in the Caller ID memory.

■ You will see the first 16 characters of the number (or name).

■ OUT-OF-AREA display means call originates outside your Caller ID service

area.

■ PRIVATE CALL display means the caller has intentionally blocked

transmission of information.

■ CALL PICKUP display remains on the LCD when no Caller ID information

was transmitted.

If both the name and number are received, the LCD shows only the name. You

can print a list of Caller ID information received by your FAX/MFC. (See

Printing Caller ID List, page 8-4.)

Caller ID service varies with different carriers. Call your local telephone

company to determine the kind of service available in your area.

The Caller ID feature lets you use the Caller ID subscriber service offered by

many local telephone companies. This service provides you the name or

telephone number of your caller as the line rings.

1.DISTINCTIVE

TELEPHONE SERVICES

8 - 4

Viewing Caller ID List

Caller ID memory stores information for up to thirty calls; when the thirty-first

call comes in, information about the first call is erased. You can scroll through

Caller ID information to review those calls made to your FAX/MFC.

Press Menu/Set, 2, 0, 2.

Press to select DISPLAY #?,

and then press Menu/Set.

If the name was not received, it will not be displayed.

Press to scroll through the Caller ID memory to select the Caller ID you

want to view, and then press Menu/Set. The LCD shows the caller’s number

and the date and time of the call.

Press to return to the Caller ID listing—OR—Press Stop/Exit.

Printing Caller ID List

Press Menu/Set, 2, 0, 2.

Press to select PRINT REPORT ?,

and then press Menu/Set.

Press Fax Start.

Call Waiting Caller ID

The Call Waiting Caller ID feature lets you use the Call Waiting Caller ID

service offered by many local telephone companies.The feature displays the

telephone number (or name, if available) of Call Waiting callers on your FAX/

MFC LCD.

To answer a Call Waiting signal while you’re talking on the phone, ask the other

party if you can put them on Hold a minute to catch the other call. The LCD

shows the Caller ID.

Press Search/Speed Dial to switch to the second call.

To switch back to the first call, press Search/Speed Dial again.

Either caller can hang up at any time. However, if you hang up you will

disconnect both callers.

2.CALLER ID

8 - 5

TELEPHONE SERVICES

CallManage (For USA Only)

This Brother FAX/MFC contains a One-Touch (FAX-2800) or a Speed Dial

feature that allows for low-cost long distance communications worldwide. Once

registered, fax and telephone calls made using this CallManage feature access a

privately managed Internet Network. This feature, the Internet Protocol $aver

(IP $aver™), entitles users to receive one flat, low rate per minute for all

domestic long distance calls and faxes along with low international rates. The

use of the IP $aver™ is likely to result in significant long distance savings,

depending on your current long distance carrier and usage patterns.

Using the CallManage IP $aver™ requires changing your current long

distance carrier to CallManage or its carrier. This CallManage long distance

plan requires no monthly fees, no prepayments, and no monthly minimums. The

IP $aver™ feature is accessed by pressing One Touch key 2 (FAX-2800) or

Speed Dial #02 (MFC-4800). Calls made without the use of the IP $aver™ will

be processed over a traditional PSTN worldwide fiber optic network that

provides flat, low long distance rates. To learn more about this plan, the

associated rates and to order, visit us online at www.callmanage.com/brother

or call us toll free at

1-877-717-2722.

Registration with CallManage - Requires Changing

Your Carrier Selection

Before using the CallManage IP $aver™ feature, you must register for this

service with CallManage Inc.

■ Register via the web at: www.callmanage.com/brother—OR—

Call 1-877-717-2722. A Customer Service Representative will ask you a

number of simple questions required to set up your account (such as name,

address, phone number, etc., for billing purposes). There are no sign-up fees,

monthly service charges or connection fees for the CallManage IP $aver™

feature.

■ Your service will be provisioned within 3-5 business days and then you can start

to experience the savings! You will receive a separate itemized bill each month

from CallManage Inc. or its carrier partner for all of your long distance calls and

faxes.

■ After service provisioning, pressing One Touch Key 2 (FAX-2800) or Speed

Dial #02 (MFC-4800) will provide access to the privately managed Internet

Protocol Network.

Note

This service may be used on all telephones that are connected to the registered

telephone line. To experience the same low Internet Protocol rates, just dial

1-888-405-5279 from any single line telephone or fax machine, and then follow

the simple voice prompts.

TELEPHONE SERVICES

8 - 6

Sending a Fax Using CallManage

(For Domestic and International Long Distance Calls Only!)

Place the original face down in the ADF.

Press One Touch key 2 (FAX-2800) or Speed Dial #02 (MFC-4800).

Dial the complete long distance or international fax number as usual, using One

Touch, Speed Dial, Search or the Dial Pad (See

Storing Speed Dial Numbers, page

7-2 and

Search, page 7-4.)

Press Fax Start.

Placing a Long Distance Telephone Call Using CallManage

Press One Touch key 2 (FAX-2800) or Speed Dial #02 (MFC-4800).

You will be prompted to dial the complete long distance or international number

as usual, using One Touch, Speed Dial, Search or the Dial Pad (See

Storing Speed

Dial Numbers

, page 7-2 and Search, page 7-4.)

Press Fax Start.

Pick up the handset.

Customer Support

If you have questions or want more information, visit CallManage on the web

at www.callmanage.com/brother or call CallManage at 1-877-717-2722.

Disclaimer

To use the CallManage feature you must register for the service through

CallManage, Inc. or its authorized agent, either on the web at

www.callmanage.com/brother or by calling (toll free) 1-877-717-2722.

This registration process will include selecting CallManage, Inc. or its

underlying carrier as your carrier of record. Using this service will result in the

customer receiving a separate bill from CallManage or its underlying carrier.

This service is subject to availability and credit approval of the customer. Terms

and conditions are subject to change at any time, and the CallManage program

or any related program can be withdrawn at any time. This feature may not be

available in some parts of the United States and is not available in Canada. The

long distance savings will depend upon the customer's current carrier for long

distance service and their calling patterns. Brother International, Corp. is not

responsible for the long distance service or customer billing. DO NOT USE

ONE TOUCH KEY 2 (FAX-2800) or SPEED DIAL #02 (MFC-4800) TO

DIAL 911 — IT WILL NOT ACCESS EMERGENCY SERVICES.

CallManage and IP $aver are trademarks of CallManage, Inc.

Note

To place a call from a phone or fax machine sharing the registered line with this

Brother model, pick up the handset and dial 1-888-405-5279. Follow the simple

voice prompts to complete your call.

9 - 1

REMOTE FAX OPTIONS

Remote Fax Options

Fax Forwarding/Paging

Programming a Fax Forwarding Number

When Fax Forwarding is set to ON, your FAX/MFC stores the received fax in

memory. Then it dials the fax number you’ve programmed and forwards the fax

message.

Press Menu/Set, 2, 5, 1.

Press until the LCD shows

FAX FORWARD?, and then press

Menu/Set.

The LCD prompts you to enter the

number of the fax machine where faxes

will be forwarded. Enter the forwarding

number (up to 20 digits), and then press

Menu/Set.

Press Stop/Exit.

Programming Paging Number

When Paging is selected, your FAX/MFC dials the pager number you’ve

programmed, and then dials your Personal Identification Number (PIN); this

activates your pager so you know you have a fax message in the memory.

Press Menu/Set, 2, 5, 1.

Press until the LCD shows

PAGING?, and then press Menu/Set.

Enter your pager phone number (up to 20

digits) followed by # #, and then press

Menu/Set. Do not include the area code

if it is the same as that of your

FAX/MFC.

For example, 1 8 0 0 5 5 5 1 2 3 4 # #.

You cannot use Paging and Fax Forwarding at the same time.

You cannot use Paging and Fax Forwarding when Fax Storage is set to OFF.

1.FAX FWD/PAGING

FWD#:

1.FAX FWD/PAGING

PAG#:

REMOTE FAX OPTIONS

9 - 2

If your pager requires a PIN, enter the

PIN, press #, press Redial/Pause, enter

your FAX/MFC telephone number

followed by # #, and then press Menu/Set.

For example, 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #

—OR—

If you do not need a PIN, press Redial/Pause, enter the fax number of your

FAX/MFC followed by # #, and then press Menu/Set.

For example, Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #

Press Stop/Exit.

Setting Fax Storage

If you set Fax Storage to ON, you will be able to retrieve fax messages from

another location using Fax Forwarding, Paging, or Remote Retrieval.

The LCD will indicate when you have a fax stored in memory.

Press Menu/Set, 2, 5, 2. The LCD

prompts you to choose a fax setting.

Press to select ON (or OFF), and then press Menu/Set.

Press Stop/Exit.

Backup Print

If you have set FAX STORAGE to ON, your MFC automatically prints faxes

as they are received into memory, This is a safety feature in ease the power goes

out so you won’t lose your messages.

You cannot change a Paging number or PIN remotely.

Note

Press Redial/Pause for each 3.5 second delay, as needed.

If there are faxes in memory when you

turn the Fax Storage OFF, the LCD

prompts you to erase any faxes in

memory.

If you press 1, all fax data is erased and Fax Storage is turned off. If you press

2, data is not erased and Fax Storage remains on.

(See

Printing a Fax in Memory, page 5-6.)

PIN#:

2.FAX STORAGE

ERASE ALL FAX?

1.YES 2.NO

9 - 3

REMOTE FAX OPTIONS

Changing Remote Retrieval Access Code

Enter your Remote Access Code when the FAX/MFC picks up your call, so you

can access features remotely. The access code is preset to 1 5 9 , but you can

change this. (See

Operation from Extension Telephones, page 5-5.)

Press Menu/Set, 2, 5, 3.

Enter a three-digit number from 000 to

999, and then press Menu/Set. The “” cannot be changed. (Do not use the

same digits that appear in your Fax Receive Code or Telephone Answer Code.)

Press Stop/Exit.

Remote Retrieval

You can call your FAX/MFC from any fax machine using touch tone, then use

the Remote Retrieval Access Code and other button presses to retrieve fax

messages. Cut out the Remote Retrieval Access Card on the last page and keep

it in your wallet as an aid.

Using Remote Retrieval Access Code

Dial your fax number from a fax machine using touch tone.

When your FAX/MFC answers, immediately enter your Remote Retrieval

Access Code (1 5 9 ).

The FAX/MFC signals the kinds of messages received:

1 long beep — Fax message(s)

No long beeps — No messages

The FAX/MFC then prompts you with two short beeps to enter a command. If

you wait longer than 30 seconds to enter a command, the FAX/MFC hangs up.

If you enter an invalid command, the FAX/MFC beeps three times.

Press 9 0 to reset the FAX/MFC when you’re finished.

Hang up.

Note

If your FAX/MFC is set to MANUAL mode, you can access it by waiting about

2 minutes, and then entering the Remote Retrieval Access Code within 30

seconds.

3.REMOTE ACCESS

REMOTE FAX OPTIONS

9 - 4

Remote Commands

Follow the commands below to access features remotely. When you call the

FAX/MFC and enter your Remote Retrieval Access Code (1 5 9 ), the system

will signal you with two short beeps to enter a remote command.

Remote Commands Operation Details

95 Changing Fax Forwarding

/Paging setting

1 OFF If you hear one long beep, the change is accepted. If you hear three

short beeps, you cannot change it because the conditions have not

been met (Example: registering paging number). You can register

your fax forwarding number by using 4. FAX FWD NO. (see page

9-5). Once you have registered the number, the FAX/MFC will

change automatically to FAXFWD:ON mode.

2 Fax Forwarding

3 Paging

4 FAX FWD No.

6 Fax Storage ON You can turn FAX STORAGE to ON or OFF.

7 Fax Storage OFF

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax

messages. (See page 9-5.)

3 Erase faxes from the

memory

If you hear one long beep, you can erase fax message(s) from the

memory.

97 Check the Receiving Status

1 FAX You can check whether your FAX/MFC has received any faxes.

If yes, you will hear one long beep. If no, you will hear three short

beeps.

98 Change the Receive Mode

1 TAD: ANSWER MACH. If you hear one long beep, you can change the Receive Mode.

If you hear three short beeps, you cannot change it.

2 FAX/TEL

3.FAX ONLY

90 Exit After a long beep, you can exit Remote Retrieval.

9 - 5

REMOTE FAX OPTIONS

Retrieving Fax Messages

Dial your fax number.

When you hear the beep, immediately enter your Remote Retrieval Access Code

(1 5 9 ).

As soon as you hear two short beeps, use the dial pad to press 9 6 2.

Using the dial pad, enter the number of the remote fax machine where you want

your fax messages forwarded (up to 20 digits) followed by # #.

After you hear your FAX/MFC beep, hang up and wait.

Your FAX/MFC calls the remote fax machine. The remote fax machine prints

your fax messages.

Changing Fax Forwarding Number

You can change the default setting of your fax forwarding number from a

remote telephone/fax machine using touch tone.

Dial your fax number.

When you hear the beep, immediately enter your Remote Retrieval Access Code

(1 5 9 ).

When you hear two short beeps, use the dial pad to press 9 5 4.

Enter the new number of the remote fax machine where you want your fax

messages forwarded (up to 20 digits) followed by # #.

After you hear your FAX/MFC beep, hang up.

Note

You cannot use and # as dial numbers. However, if you want to store a

pause, press #.

Note

You cannot use and # as dial numbers. However, if you want to store a

pause, press #.

PRINTING REPORTS

10 - 1

Printing Reports

FAX/MFC Settings and Activity

Two reports require initial setup in the Menu table: Transmission Verification

Report and FAX Activity Report Interval. For initial setup:

Press Menu/Set, 2, 4, 1 .

—OR—

Press Menu/Set, 2, 4, 2.

Customizing the Transmission Verification Report

You can use the Transmission Report as proof that you sent a fax. This report

lists the time and date of transmission and whether the transmission was

successful (OK). If you select ON or ON+IMAGE, the report will print for

every fax you send.

If you typically send multiple faxes to the same destinations, you may need

more than the job numbers to know which faxes you must send again. Selecting

OFF+IMAGE will print a portion of the fax’s first page on the report to help

you remember.

Press Menu/Set, 2, 4, 1.

Press to select OFF,

OFF+IMAGE, ON or ON+IMAGE,

and then press Menu/Set.

Press Stop/Exit.

Note

When the feature is OFF, the report prints only if a transmission error

prevented delivery (NG).

1.TRANSMISSION

2.ACT.INTERVAL

1.TRANSMISSION

10 - 2

PRINTING REPORTS

Setting the Fax Activity Report Interval

You can set the machine to print activity reports at specific intervals (6, 12, 24

hours, 2, 4, or 7 days). If you set the interval to OFF, you can print the report by

following the steps in the next page.

Press Menu/Set, 2, 4, 2.

Press to choose an interval,

and then press Menu/Set.

(If you choose 7 days, the LCD prompts you to choose a day at which to begin

the 7-day countdown.)

Enter the time to begin printing, in 24-hour format, and then press Menu/Set.

(For example: enter 19:45 for 7:45 PM.)

Press Stop/Exit.

Using the Reports Key

Five reports are available:

Prints the Menu Table so you can see at-a-

glance how to quickly program every menu

selection.

Lists names and numbers stored in Speed Dial

and One Touch Dial (FAX-2800) memory, in

numerical order.

Lists information about the last 200 incoming

and outgoing faxes. TX means Transmit; RX

means Receive.

Prints a Transmission Verification Report for

your last transmission.

Lists settings for GENERAL SETUP,

SETUP RECEIVE, SETUP SEND,

SETUP REPORTS, and TEL SERVICE.

The settings for REMOTE FAX OPT are

included.

2.ACT.INTERVAL

INTERVAL:OFF

1.HELP LIST

2.AUTO DIAL

3.FAX ACTIVITY

4.TRANSMISSION

5.USER SETTINGS

PRINTING REPORTS

10 - 3

To Print a Report

Press Reports.

Press to select the report you want, and then press Menu/Set.

—OR—

Enter the number of the report you want to print. For example, press 1 to print

the Help List.

11 - 1

MAKING COPIES

Making Copies

Using the FAX/MFC as a Copier

You can use the FAX/MFC as a copy

machine, making up to 99 copies at a time.

The scannable area of your FAX/

MFC begins at approximately one-

sixth inch (4mm) from the edge of the

paper.

Making a Single Copy

Place the original face down in the ADF.

Press Copy.

Do NOT pull on the paper while copying is in progress.

Making Multiple Copies

Place the original face down in the ADF.

Use the dial pad to enter the number of copies you want (up to 99).

Press Copy.

Note

To stop the copy process, press Stop/Exit.

To release the original document, press Stop/Exit again.

Not

Scannable

area

1/6" (4mm)

MAKING COPIES

11 - 2

Out of Memory Message

If the memory becomes full while you

are making copies, the LCD shows a

message:

If the OUT OF MEMORY message appears while you are scanning your

originals, press Stop/Exit to cancel. You will need to clear some faxes from

memory before you can continue.

Temporary Copy Settings

You can improve your copies by using the

Copy keys: Enlarge/Reduce and

Options. These settings are temporary,

and the FAX/MFC returns to its default

settings when you finish copying.

Copying Using Multiple Settings

You can try different combinations of

settings for the best results. After you

finish your settings using the

Enlarge/Reduce or Options keys,

the LCD shows:

■ Press

if you want to select

additional settings.

—OR—

Press Copy if you are finished choosing settings.

Note

To gain extra memory, you can turn off Fax Storage (see page 9-2).

—OR—Print fax messages in memory (see page 5-6).

OUT OF MEMORY

PRESS COPY OR

FOR NEXT OPT.

11 - 3

MAKING COPIES

Using Enlarge/Reduce Key

AUTO sets the FAX/MFC to calculate automatically the reduction ratio that fits

the size of your paper. ZOOM allows you to enter a ratio from 50% to 200% in

1% increments.

Place the original face down in the ADF.

Use the dial pad to enter the number of copies you want (up to 99).

Press Enlarge/Reduce.

(Enlargement or reduction ratios appear).

Press to select 50%, 78%, 94%, AUTO, 100%, 104%, 150%, 200%,

and then press Menu/Set.

—OR—

For more choices select ZOOM, and then press Menu/Set. Use the dial pad to

enter any percentage between 50% and 200%, and then press Menu/Set.

Press Copy. —OR—Press for additional settings.

When selecting an enlargement or reduction ratio, you need to know the size of

the paper you registered in Menu 1-1.

Selecting a Fixed Ratio:

Press

Enlarge/Reduce

and

ZOOM

200%

150%

104% EXE>LTR

100%

AUTO

94% A4>LTR

78% LGL>LTR

50%

Special Copy Options (2in1 or 4in1) are not available with

Enlarge/Reduce.

Original is the

size of…

Paper

size is…

Recommended

ratio is…

LEGAL LETTER 78%

A4 LETTER 94%

EXECUTIVE LETTER 104%

MAKING COPIES

11 - 4

Using the Options Key

Use the Options key to set the copy mode (resolution), contrast and special

copy options. See the explanations below the table.

Copy Mode (Type of Original)

You can select the Copy resolution for your type of original. The default setting

is AUTO, which is used for originals that contain both text and photographs.

TEXT is used for originals containing only text. PHOTO is used for copying

photographs.

Place the original face down in the ADF.

Use the dial pad to enter the number of copies you want (up to 99).

Press Options and to select

OPT:COPY MODE, and then press

Menu/Set.

Press to choose the type of original (AUTO, TEXT or PHOTO), and then

press Menu/Set.

Press Copy. —OR—Press for additional settings.

Copy Contrast

You can adjust copy contrast to make copies darker or lighter.

Place the original face down in the ADF.

Use the dial pad to enter the number of copies you want (up to 99).

Press Options and to select OPT:CONTRAST, and then press

Menu/Set.

Press to make a copy lighter, or to make a copy darker, and then press

Menu/Set.

Press

Options

Menu Selections Options Factory Setting

OPT:# OF COPIES NO. OF COPIES:XX

OPT:COPY MODE

AUTO/TEXT/PHOTO

AUTO

OPT:CONTRAST

-+ -+

OPT:SPECIAL

2IN1/4IN1/OFF

OFF

11 - 5

MAKING COPIES

Special Copy Options

You can save paper by copying either two or four pages onto one page.

Place the original face down in the ADF.

Use the dial pad to enter the number of copies you want.

Press Options and to select OPT: SPECIAL, and then press Menu/Set.

Press to select 2 IN 1 or 4 IN 1, and then press Menu/Set.

Press Copy. —OR—Press for additional settings.

2 in 1

4 in 1

Special Copy Options (2in1 or 4in1) are not available with

Enlarge/Reduce.

MAKING COPIES

11 - 6

Changing Default Copy Settings

Press Menu/Set, 3 to change default settings for Copy mode. These settings

will remain until you change them again by pressing Menu/Set. Adjust the

Contrast and Quality settings.

By pressing a number, you can adjust copy settings as shown in the following

chart. Press

to scroll through the options for each setting. Press Menu/Set

to save your selection. Press Stop/Exit—OR—Press

to select the next

setting you want to change.

Press Menu/Set, and 3.

Copy Mode (Type of Original)

You can select the Copy resolution for your type of original. The default setting

is AUTO, which is used for originals that contain both text and photographs.

TEXT is used for originals containing only text. PHOTO is used for copying

photographs.

Press Menu/Set, 3, 1.

Press to choose the type of original (AUTO, TEXT or PHOTO), and then

press Menu/Set.

Press Stop/Exit.

Copy Contrast

You can adjust the copy contrast to make copies darker or lighter.

Press Menu/Set, 3, 2.

Press to make a copy lighter

—OR—Press

to make a copy darker,

and then press Menu/Set.

Press Stop/Exit.

TEXT

1.COPY MODE

2.CONTRAST

- +

is default

AUTO

PHOTO

1.COPY MODE

2.CONTRAST

12 - 1

USING BROTHER MACHINE AS A PRINTER

Using Brother Machine as a

Printer

Special Printing Features

Windows

Printing

The dedicated printer driver and TrueType™ compatible fonts for Microsoft

Windows

95/98/98SE/Me/2000 Professional and Windows NT

Workstation

Version 4.0 are available on the CD-ROM supplied with your machine. You can

install them easily into your Windows

system using our installer program. The

driver supports our unique compression mode to enhance printing speed in

Windows

applications; it allows you to set various printer settings, including

economy printing mode and custom paper size.

Bi-directional Parallel Interface

The Brother machine’s parallel interface enables it to send memory and printer

setup information to the computer.

Printing from Your PC

Multi-purpose Sheet Feeder

The MFC’s multi-purpose sheet feeder can feed plain paper, envelopes, and

organizer paper. When the MFC receives data from your computer, it begins the

print process by loading paper from the multi-purpose sheet feeder.

■ Select the print command from your PC.

Your PC sends a print command and data to the MFC. If there are more pages,

the MFC begins to print the next page automatically.

If your application software does not support your custom paper size, select the next

larger paper size. Then adjust the print area by changing the left and right margins in

your application software. (See

Acceptable Paper

, page 2-7.)

You may select the paper source, paper size, and orientation in your application

software.

USING BROTHER MACHINE AS A PRINTER

12 - 2

Two-Sided Printing (Manual Duplex)

The supplied printer drivers for Windows

95/98/98SE/Me and Windows NT

Workstation Version 4.0 support manual duplex printing. (For more

information, see the Help screen for the printer driver.)

Please select LPT1 port in the printer driver. The MFC prints all the

even-numbered pages on one side of the paper first. Then, the Windows

driver

instructs you (with a pop-up message) to reinsert the paper. Before reinserting

the paper, straighten it well or you may get a paper jam. Very thin or very thick

paper is not recommended. If the paper “double-feeds” (sends two sheets at

once), hold the stack of paper except for the front sheet while the paper is

feeding.

When you use manual duplexing, it is possible that a paper jam may occur or the

printer quality might not be satisfactory.

12 - 3

USING BROTHER MACHINE AS A PRINTER

Loading Envelopes in Multi-purpose Sheet Feeder

You can load up to 10 envelopes into the multi-purpose sheet feeder. Press down

and hold the blue lever on the right as you load the envelops and slide the paper

guides to fit. Make sure envelopes are inserted in the direction shown below.

Paper Tray

The MFC ejects paper with printed surfaces face down into the paper tray at the

front of the machine. When you use transparencies, remove each sheet

immediately after printing, to prevent a paper jam or curled sheets.

Simultaneous Printing/Faxing

Your MFC can print data from your computer while sending or receiving a fax,

or while scanning information into the computer. However, when the MFC is

copying or receiving a fax on paper, it pauses the PC printing operation and then

resumes when copying or fax receiving is complete. Fax sending continues

during PC printing.

Load the envelops

with the lever down.

USING BROTHER MACHINE AS A PRINTER

12 - 4

Choosing Acceptable Paper

We recommend that you test paper, especially special sizes and types, on the

MFC before purchasing large quantities. See

Acceptable Paper, page 2-7

■ Avoid feeding labels with carrier sheets exposed, or your MFC will be damaged.

■ Avoid using coated paper, such as vinyl coated paper.

■ Avoid using preprinted or highly textured paper.

■ For optimum printing use a recommended type of paper, especially plain paper

and transparencies. For more information on paper specifications, consult your

nearest authorized sales representative or the place where you purchased your

MFC.

■ Use labels or transparencies that are designed for use in laser printers.

■ For the best print quality we recommend that you use long-grained paper.

■ You can use recycled paper in this MFC.

Printer Operations

Reset Key

Press this key to clear data from the memory.

13 - 1

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

Printer Driver Settings

(For Windows

Only)

Using the Brother MFC-4800 Printer Driver

A Printer Driver is software that translates data from the format used by a

computer into the format required by a particular printer, using a printer

command language or page description language.

The printer drivers are on the supplied CD-ROM. The latest printer driver can

also be downloaded from the Brother Solutions Center at

Features in the PCL Printer Driver (For Windows

Users Only)

For more detailed information, please see the on-line Help in the printer driver.

Note

The screens shown in this section are from Windows

98. The screens on your

PC may vary depending on your Windows

Operating System.

http://solutions.brother.com

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

13 - 2

Basic Tab

*1 Select the Paper size, Multiple Page and Orientation.

*2 Select number of Copies and Media Type.

13 - 3

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

Paper Size

From the drop-down box select the Paper Size you are using.

Multiple Page

The Multiple Page selection can reduce the image size of a page allowing

multiple pages to be printed on one sheet of paper or enlarging the image size

for printing on page on multiple sheets of paper.

Border Line

When printing multiple pages on one sheet with the Multiple Page feature you

can select to have a solid border, dash border or no border around each page on

the sheet.

Orientation

Orientation selects the position of how your document will be printed (Portrait

or Landscape).

Copies

The copies selection sets the number of copies that will be printed.

Ex. 4 in 1

Ex. 1 in 2 × 2 pages

Portrait

Landscape

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

13 - 4

Collate

The collate selection is active if more than one copy is selected. With the collate

check box selected, one complete copy of your document will be printed and

then repeated for the number of copies you selected. If the collate check box is

not selected then each page will be printed for all the copies selected before the

next page in the document is printed.

Media Type

You can use the following types of media in your printer. For the best print

quality, select the type of media that you wish to use.

Plain Paper

Thin Paper

Thick Paper

Thicker Paper

Bond Paper

Transparencies

When using ordinary plain paper, select Plain Paper. When using heavier

weight paper, envelopes or rough paper select Thick Paper or Thicker Paper.

For bond paper, select Bond Paper and for OHP transparencies, select

Transparencies.

Collate box checked

Collate box not checked

13 - 5

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

Advanced Tab

Change the tab settings by selecting one of the following icons:

*1 Print Quality

*2 Duplex Printing

*3 Watermark

*4 Page Setting

*5 Device Option

Print Quality (*1)

Resolution

You can change the resolution as follows:

• 300 dpi

• 600 dpi

Toner Save

You can save running costs by turning on the Toner Save Mode, which reduces

the print density.

*2 *3 *4 *5

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

13 - 6

Print Setting (For Windows

95/98/98SE/Me Users Only)

Print Setting is used for optimizing your print quality for the type of document

being printed (Photos, Graphics or Scanned Images). When you choose Auto

(Recommended), the printer automatically prints with the most suitable print

settings.

With the Print Setting set to Manual, you can change the Brightness, Contrast

and Graphics Quality options manually.

Duplex Printing (*2)

Choosing the Duplex Printing icon displays the Manual Duplex features

available.

Manual Duplex

Check the Manual Duplex box and there are six types of duplex directions

available for each orientation. In this mode, the MFC prints all the even numbered

pages first. Then the printer driver stops and shows the instructions required to re-

install the paper. When you click OK the odd numbered pages are printed.

Binding Offset

Check the Binding Offset option, you can specify the offset value of the binding

side in inches or millimeters (0 - 8 inches) [0 - 203.2 mm].

13 - 7

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

Watermark (*3)

You can place a logo or text into your document as a Watermark by using a

bitmap file as your source file or select one of the preset Watermarks.

Print Watermark

The Print Watermark feature offers printing choices of:

On all pages

On first page only

From second page

Custom

In background

With the In background feature checked the Watermark will print behind your

document on the page. If this feature is not checked then the Watermark will

print on top of your document.

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

13 - 8

You can change the size and the position of the Watermark on the page by

selecting the Watermark and clicking the Edit button. If you want to add a new

Watermark, click the New button and select Text or Bitmap from the Watermark

Style.

Watermark Text

Enter your Watermark text into the Text Box and select the Font, Size, Darkness

and Style.

Watermark Bitmap

Enter the file name and location of your bitmap image in the File box or Browse

for the file location. You can also set the scaling size of the image.

Position

The position settings offer controls on where the Watermark can be positioned

on the page.

13 - 9

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

Page Setting (*4)

You can change the print size of your document with the Scaling feature.

Check Off if you want to print the document as it appears on your screen.

Check Fit to Paper Size, if your document has an unusual size, or if you have

only the standard size paper.

Check the Free box if you want to reduce or enlarge the output.

You can also use the Mirror or Reverse Print feature for your page setting.

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

13 - 10

Device Options (*5)

Set one of the following Printer Functions:

■ Quick Print Setup A

■ Administrator

■ Print Date & Time

13 - 11

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

Quick Print Setup

The Quick Print Setup feature allows you to quickly select driver settings. To

view settings, simply click your mouse button on the task tray icon. This feature

can be set to ON or OFF from the Device Options section.

Administrator

(For Windows

95/98/98SE/Me Users Only)

The administrator selection permits the Copy, Scaling and Watermark features

to be locked and password protected.

Note

Record your password and keep it in a safe place for future reference. If you

forget your password these settings can not be accessed.

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

13 - 12

Print Date & Time

When enabled the Print Date and Time feature will automatically print the date

and time on your document from your computers system clock.

Click the Setting button to change the Date and Time Format, Position and Font.

To include a background with the Date and Time select Opaque. When Opaque

is selected you can set the Darkness of the Date and Time background by

changing the percentage.

Note

The Date and Time indicated in the selection box represents the format that will

be printed. The actual Date and Time printed on your document is

automatically retrieved from the settings of your computer.

13 - 13

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

Support

The Support Tab provides driver version information and setting information.

In addition there are links to the Brother Solution Center and Driver Update

Web sites.

Brother Solutions Center

The Brother Solutions Center is a Web site offering information about your

Brother product including FAQ’s , User Guides, Driver updates and Tips for

using your machine.

Web Update

Web Update checks the brother web site for updated drivers and automatically

downloads and updates the driver on your computer.

Check Setting

The Check Setting selection displays a list of your current drivers settings.

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

13 - 14

Features in the Printer Driver (For Windows

2000)

General Tab

Printing Preferences

In the General tab, click the Printing Preferences... button to access the Layout

tab.

The Windows

2000 printer driver utilizes Microsoft’s uni-driver architecture. The

following section describes the driver features and selections available for Windows

2000.

13 - 15

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

Layout Tab

*1 Orientation

Select the Orientation, which is how your document will be positioned on the

paper (Portrait or Landscape).

Portrait Landscape

*1 *2

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

13 - 16

*2 Pages Per Sheet

You can select 1, 2, 4, 6, 9 or 16 pages to be printed on one sheet of paper. The

image of each page will be reduced as needed to fit on the paper.

2 in 1 4 in 1

Paper/Quality Tab

*1 Paper Source

The paper source is set to “Automatically Select” because the FAX will select

the appropriate paper source for you.

13 - 17

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

*2 Media

For the best print quality, select the type of media you are using:

■ Regular

■ Thick Paper

■ Thicker Paper

■ Transparency

When using ordinary plain paper, select Regular. When using heavier weight

paper, envelopes, or rough paper, select Thick Paper or Thicker Paper. For OHP

transparencies, select Transparency.

Advanced Options

Click the Advanced... button in the Paper/Quality tab to access the screen

below:

*1 Paper /Output

Paper Size – Select the paper size of the document you are printing. This size

should be the same as the paper size that is set in your application software.

Copy Count – Type the number of copies you want.

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

13 - 18

*2 Graphic

Print Quality – You can change the resolution as follows:

■ 600 × 600 dots per inch

■ 300 × 300 dots per inch

*3 Document Options

Advanced Printing Features – You can Enable or Disable Advanced Printing

Features from this selection. If you disable it, Page Order, Pages Per Sheet,

Copy and Collate will be disabled.

Halftoning – This selection is for changing the dither pattern to achieve the best

print results when printing graphics. The choices are as follows:

■ Auto Select

■ Super Cell

■ Dither 6 × 6

■ Dither 8 × 8

13 - 19

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

Device Settings Tab (Not Available)

Form To Tray Assignment – The paper size is displayed. If you want to change

the paper size, click the Advanced button in the Paper/Quality tab, and then

select another paper size.

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER (FOR WINDOWS

ONLY)

14 - 1

Using the Windows

-Based

Brother MFL-Pro Control

Center (For Windows

Only)

Brother MFL-Pro Control Center

The Brother Control Center is a software utility that pops up on the PC screen

whenever paper is placed in the automatic document feeder. This allows you to

quite easily, with very few mouse clicks, access the most frequently used

scanning applications. Using the Control Center eliminates the need to manually

launch the specific applications.

The Brother Control Center provides three categories of operations:

Scan directly to a file, E-mail, word processor or graphic application of choice

Copy operations.

PC Faxing using the Brother MFL Pro PC Fax software

MFC-4800

14 - 2

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER (FOR WINDOWS

ONLY)

AutoLoad the Brother Control Center

The Control Center is initially configured to automatically load each time

Windows

is started. When the Control Center is loaded, the Control

Center icon will appear in the task bar. If you don’t want the Control Center

to load automatically, you can turn off AutoLoad.

How to Turn Off AutoLoad

Left click the Control Center icon and click Show.

When the Control Center icon appears, left click on the Smart Click

Control Center button. A dialogue box with a check box labeled “AutoLoad

Pop-up” will appear:

Uncheck the AutoLoad Pop-Up option.

Using the Scan Keys

You can use the Scan keys on the control panel to

scan originals into your word processing,

graphics or E-mail applications. The advantage of

using the Scan keys is that you avoid the mouse

clicks required to scan from your PC.

If the Control Center icon does not appear in your task bar, you will have to

launch this software.

From the Start menu, select Programs, PaperPort, and then double-click Brother

SmartUI POPUP.

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER (FOR WINDOWS

ONLY)

14 - 3

Using the Control Panel Keys

Before you can use the Scan keys on the control panel, you must have connected

the MFC to your Windows

based PC and loaded the appropriate Brother

Drivers for your version of Windows

. When you are ready to use the Scan

keys, make sure the Brother Control Center application is running on your PC.

(For details about how to configure the Brother Control Center buttons to launch

the application of your choice using the Scan keys, see

Brother Control Center

Features

, page 14-4 to 14-6.)

Scan Image

You can scan a picture into your graphics application for viewing and editing.

Place your original face down in the ADF.

Press Scan Image.

The MFC will scan the original and send a image to your graphics application.

Scan/OCR

If your original is text, you can have it automatically converted by ScanSoft™

TextBridge

to an editable text file and then displayed in your word processing

application for further editing.

Place your original face down in the ADF.

Press Scan/OCR.

The MFC will scan the original, perform OCR in ScanSoft™ TextBridge

, and

then display the result in your word processing application for viewing and

editing.

Scan to E-mail

You can scan a original into your E-mail application as a file attachment.

Although the Brother Control Center can be configured to send only black and

white file attachments at one time, you can easily change this setting. (For

details see

Scan to E-mail, pages 14-8 to 14-10.)

Place the original face down in the ADF.

Press Scan to E-mail.

The MFC will scan the original, create a file attachment, and launch your E-mail

application, displaying the new message waiting to be addressed.

If you have connected a Macintosh, the control panel keys will not work with

your computer. Please see page 18-1.

14 - 4

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER (FOR WINDOWS

ONLY)

Brother Control Center Features

Auto Configuration

During the installation process the Control Center checks your system to

determine the default applications for E-mail, word processing and graphics

viewer/editor. For example, if you are using Outlook as your default E-mail

application, the Control Center automatically will create a link and a scanning

application button for Outlook.

You can change a default application by right clicking on any of the scan buttons

in the Control Center and selecting a different application. For example,

you can change a scan button from MS Word to MS Word Pad

by changing the application that is listed for the Word Processor.

Scanning Operations

Scan to File—allows you to scan directly to a disk file with two mouse clicks.

You can change the file type, destination directory and file name, as needed.

Scan to E-mail—enables you, with just two mouse clicks, to scan a picture or

text document directly into an E-mail application as a standard attachment. You

have the option of selecting the file type and resolution for the attachment.

Scan to Word Processor—enables you to scan a text document, run ScanSoft

TextBridge OCR and insert the text original (not graphic image) into a word

processing file with just two mouse clicks. You have the option of selecting the

destination word processing program, such as Word Pad, MS Word, Word

Perfect, etc.

Scan to Graphic Application—allows you to scan an image directly into any

graphic viewer/editor application. You can select the destination application,

such as MS Paint or Corel PhotoPaint.

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER (FOR WINDOWS

ONLY)

14 - 5

Copy Operations

Copy—allows you to use the PC and any Windows

printer driver for enhanced

copy functions. You can scan the page on the Brother MFC and print the copies

using any of the features of the Brother MFC printer driver—OR—you can

direct the copy output to any standard Windows

printer driver installed on the

PC.

PC Fax Operation

Send a Fax—allows you to scan a picture or text original and automatically send

the image as a fax from the PC using the Brother MFL Pro fax software.

Scanner Settings for Scan, Copy and PC Fax Buttons

When the Pop-Up window appears, you can access the Scanner Settings

window.

Click the Smart Click icon at the top right of the Brother Control

Center screen—OR—Click the Modify Settings… button on any of the

Configuration screens.

Global Settings

AutoLoad Pop-Up—Click this checkbox if you want Brother MFL Control

Center to load when you boot your computer.

14 - 6

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER (FOR WINDOWS

ONLY)

Setting Up the Scanner Configurations

The Pop-Up application stores eight different scanning modes. Each time you

scan an original, you will choose the most appropriate scanning mode from the

following:

Faxing, Filing and Copying

Text for OCR

Photos

Photos (High Quality)

Photos (Quick Scan)

Custom

Draft Copy

Fine Copy

Each mode has its own set of stored settings. You can keep the factory default

settings or change them at any time:

Resolution—Select the scanning resolution you most frequently use.

Color Mode—From the pull-down list, select

Scan Size—From the pull-down list, select

Brightness—Slide the adjuster from 0% to 100%

Contrast—Slide the adjuster from 0% to 100%

Click OK to save your changes. If you make a mistake or later decide to return

to the original default setting, just click the Restore Defaults button when the

scanning mode is displayed.

To access the Scanner Configurations Screen

Place the original in the ADF.

Right-click the appropriate Control Center button to display Configurations…,

then click it. The configuration screen for that Control Center button will

appear.

To save your settings, press the OK button—OR—To return to the factory

default settings, press the Restore Defaults button.

Perform an Operation from the Control Center Screen

If you see this screen it means you left-clicked a button in the Control Center

window without first placing an original in the ADF.

Place the original in the Brother machine’s ADF, then click OK to return to the

Control Center screen.

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER (FOR WINDOWS

ONLY)

14 - 7

Scan to File

Scanner Settings

From the pull-down list, select the scanning mode that is appropriate for the type

of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High

Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for that mode, click the Modify Settings… button.

14 - 8

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER (FOR WINDOWS

ONLY)

Destination Folder

PaperPort Folder—Select this checkbox to scan the original into your

PaperPort folder.

Other Folder—Select this checkbox, to scan the original as another file type

and/or into another directory/folder.

File—If you selected Other Folder, from the pull-down list select the type of

file:

PaperPort Files (*.MAX)

Self Viewing Files (*.EXE)

PaperPort 5.0 Files (*.MAX)

PaperPort 4.0 Files (*.MAX)

PaperPort 3.0 Files (*.MAX)

Windows Bitmap (*.BMP)

PC Paintbrush (*.PCX)

Multi-page PCX (*.DCX)

JPEG Image Files (*.JPG)

TIFF-Uncompressed (*.TIF)

TIFF Group 4 (*.TIF)

TIFF Class F (*.TIF)

Multi-Page TIFF-Uncompressed (*.TIF)

Multi-Page TIFF Group 4 (*.TIF)

Multi-Page TIFF Class F (*.TIF)

PDF Files (*.PDF)

Portable Network Graphics (*.PNG)

FlashPix (*.FPX)

HFX Fax Files (*.HFX)

To Search your system for the directory and folder you want, click the

Browse… button. Click OK to save your settings.

Scan to E-mail

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER (FOR WINDOWS

ONLY)

14 - 9

Scanner Settings

From the pull-down list, select the scanning mode that is appropriate for the type

of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High

Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for that mode, click the Modify Settings… button.

E-mail Application

E-mail application—From the pull-down list, select your E-mail application.

E-mail Settings—Click the E-Mail Settings… button to set up links.

The Links Preferences window will appear:

File Attachments

Do not convert files—Click this checkbox if you do not want to change the file

type of attachments. The Conversion Options will not be available (grayed).

Convert MAX files only—Click this checkbox if you want to convert only

attachments that are PaperPort files.

Convert all files when possible—Click this checkbox if you want to change the

file type of all attachments.

14 - 10

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER (FOR WINDOWS

ONLY)

Conversion Options

Format

Combine all files into one file when possible—Click this checkbox to combine

all files of the same type into one file.

(For Brother Color Models Only) Convert non-image files to color—Click this

checkbox to convert all files that have been processed through OCR to color.

Show QuickSend Menu

Click this checkbox if you want the Select QuickSend Recipient window to be

displayed when you choose Scan to E-mail. This feature works only with MAPI

type E-mail applications, such as Microsoft Exchange, Microsoft Outlook and

Eudora.

QuickSend List

You can create a list of E-mail names and addresses for quick selection.

Click the New button to add a name(s) to your QuickSend list, Your E-mail

phone book listing will be displayed, so you can select stored names or create

new ones:

Highlight the name(s) you want to add to your list, and then click the User

button. Click OK to return to the Link Preference window.

To remove a name from the QuickSend list in the Link Preference window,

highlight the name and click the Delete button.

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER (FOR WINDOWS

ONLY)

14 - 11

Scan to Word Processor

Scanner Settings

From the pull-down list, select the scanning mode that is appropriate for the type

of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High

Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for that mode, click the Modify Settings… button.

14 - 12

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER (FOR WINDOWS

ONLY)

Word Processor

Word Processor—From the pull-down list, select the word processor you want

to use.

Click the Link Settings… button to display a screen to set up a link to the

version of OCR and document format that you want to use:

OCR Package—From the pull-down list, select TextBridge Classic OCR if you

want to use the OCR package that was installed with the Brother software.

Click the OCR Settings… button to choose how the OCR application will read

the pages you scan into your word processor application.

The Preferences window will appear:

Select your setting and click OK.

• Auto Orientation—Check this checkbox if you want your word processor

application to read the page as it is set up.

• Decolumnized Output—Check this checkbox if you want your word

processor application to read across the entire page from left to right.

Document Format—From the pull-down list, select the file format you want to

use for your word processor or text documents.

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER (FOR WINDOWS

ONLY)

14 - 13

User-Defined Button

Scanner Settings

From the pull-down list, select the scanning mode that is appropriate for the type

of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High

Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for that mode, click the Modify Settings… button.

Target Application

Application—From the pull-down list, select the application you want to add to

this Pop-Up screen.

Click the Custom Link Settings… button to set up links for your user-defined

application.

14 - 14

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER (FOR WINDOWS

ONLY)

Copy

Scanner Settings

From the pull-down list, select the scanning mode that is appropriate for the type

of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High

Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for that mode, click the Modify Settings... button.

Copy Settings

Brother MFC-4800

Copies—Enter the number of copies you want to print.

To change the copy options, click the Copy Options... button.

Click the OK button to save your Copy settings.

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER (FOR WINDOWS

ONLY)

14 - 15

Send a Fax

Scanner Settings

From the pull-down list, select the scanning mode that is appropriate for the type

of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High

Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for that mode, click the Modify Settings… button.

14 - 16

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER (FOR WINDOWS

ONLY)

FAX Settings

Brother PC-FAX

FAX Resolution—Fine (200 × 200)

To change the fax options, click the FAX Options… button.

The Brother PC-FAX Properties screen appears:

Select the Paper Size and Orientation (Portrait or Landscape) and click OK.

To return to the factory default settings, click the Restore Defaults button.

SCANNER AND USING SCANSOFT™ PAPERPORT

AND TEXTBRIDGE

OCR

15 - 1

Scanner and Using

ScanSoft™ PaperPort

and

TextBridge

OCR

Using ScanSoft™ PaperPort

and TextBridge

ScanSoft™ Paper Port

for Brother is a document management application.

You will use PaperPort

to view incoming faxes and scanned documents.

PaperPort

has a sophisticated, yet easy-to-use, filing system that will help you

organize your documents. It allows you to combine or “stack” documents of

different formats for printing, faxing or filing. PaperPort

can be accessed

through the PaperPort

program group. See On-Line Documentation for Multi-

Function Link

Pro on the CD-ROM.

The complete ScanSoft™ PaperPort

Owner’s Manual, including ScanSoft™

TextBridge

OCR, is in the On-Line Documentation on the CD-ROM. This

chapter is only an introduction to the basic operations.

When you install Multi-Function Link

Pro, ScanSoft™ PaperPort

for Brother

and ScanSoft™ TextBridge

OCR are installed with it automatically.

For Windows

95/98/98SE, and Windows NT

Workstation 4.0, Windows

and Windows

2000 Professional:

Select Start, Settings, Control Panel, Add/Remove Programs and the Install/

Uninstall tab. Select PaperPort

from the list and click the Add/Remove button.

To Uninstall PaperPort

and ScanSoft™ TextBridge

15 - 2

SCANNER AND USING SCANSOFT™ PAPERPORT

AND TEXTBRIDGE

OCR

Viewing Items

PaperPort

provides several ways to view items: Desktop View displays a

thumbnail, a small graphic that represents each item in a Desktop or folder.

Items in the selected folder appear on the PaperPort

Desktop. You can see

PaperPort

items (MAX files) and non-PaperPort

items (files created using

other applications).

Non-PaperPort

items include an icon that indicates the application that was

used to create the item; a non-PaperPort

item is represented by a small

rectangular thumbnail and not an actual image.

Page View displays a close-up of a single page and you can open a PaperPort

item by double-clicking on it. As long as you have the appropriate application

on your computer to display it, you can also double-click a non-PaperPort

item

to open it.

Organizing Your Items in Folders

PaperPort

has an easy-to-use filing system for organizing your items. The

filing system consists of folders and items that you select to view in Desktop

View. An item can be a PaperPort

item or a non-PaperPort

item:

• Folders are arranged in a “tree” structure in the Folder View. You use this pane

to select folders and view their items in Desktop View.

• You can simply drag and drop an item onto a folder. When the folder is

highlighted, release the mouse button and the item is stored in that folder.

• Folders can be “nested”—that is, stored in other folders.

• When you double-click a folder, its items (both PaperPort

MAX files and other

files) appear on the Desktop.

• You can also use Windows

Explorer to manage the folders and items shown in

Desktop View.

Page View displays each item

as a full page

Desktop View displays items

as thumbnails

SCANNER AND USING SCANSOFT™ PAPERPORT

AND TEXTBRIDGE

OCR

15 - 3

Links to Many Other Applications

PaperPort

automatically recognizes many other applications on your computer

and creates a “working link” to them. The Link Bar at the bottom of Desktop

view shows icons of those linked applications. To use a link, drag an item onto

one of the icons to start the application represented by the icon. A typical use of

the Link Bar is to select an item and then fax it.

This sample Link Bar shows several applications with links to PaperPort

If PaperPort

does not automatically recognize one of the applications on your

computer, you can manually create a link using the Create New Link

command. (See PaperPort

Help for more information about creating new

links.)

Using ScanSoft™ TextBridge

OCR (Converting

Image Text to Text You Can Edit)

Software by:

ScanSoft™ TextBridge

OCR is automatically installed with PaperPort

when

you install Multi-Function Link

Pro on your computer.

PaperPort

can quickly convert the text on a PaperPort

item (which is really

just a picture of the text) into text that you can edit with a word processing

application. PaperPort

uses the optical character recognition application

ScanSoft™ TextBridge, which comes with PaperPort

—OR—PaperPort

uses

your application if it is already on your computer. You can convert the entire

item, or by using the Copy As Text command, you can select only a portion of

the text to convert.

Dragging an item onto a word-processing link icon starts PaperPort

’s built-in

OCR application, or you can use your own OCR application.

Importing Items from Other Applications

In addition to scanning items, you can bring items into PaperPort

in a variety

of ways and convert them to PaperPort

(MAX) files in several different ways:

• Print to the Desktop View from another application, such as Microsoft Excel.

• Import files saved in other file formats, such as Windows

Bitmap (BMP) or

Tag Image File Format (TIFF).

15 - 4

SCANNER AND USING SCANSOFT™ PAPERPORT

AND TEXTBRIDGE

OCR

Exporting Items in Other Formats

You can export or save PaperPort

items in several popular file formats. For

Windows

95/98/98SE, and Windows NT

Workstation Version 4.0,

Windows

2000 Professional and Windows

Me, you can export formats BMP,

PCX, DCX, JPG, TIF, PDF, PNG, FPX, HFX, or self-viewing. For example,

you could create a file for an Internet Web site and export it as a JPEG file. Web

pages often use JPEG files for displaying images.

Exporting an Image File

Select the Export command from the File pull-down menu in the PaperPort

window. The Export ‘XXXXX’ As dialog box will be displayed.

Select the drive and directory where you want to store the file.

Enter the new file name and choose the file type or select a name from the File

Name text box. (You can scroll through the Directories and File Name listing

for prompting.)

Select the OK button to save your file, or Cancel to return to the PaperPort

without saving it.

Accessing the Scanner

To choose TWAIN-32 Brother MFL Pro as your scanner driver, select it under

the “Select scanner”—OR—“Select source” option in your software.

From the PaperPort

window, select Acquire from the File drop-down menu or

select the TWAIN or Scan button. The Multi-Function Link

Pro Scanner

Setup dialog box will appear:

SCANNER AND USING SCANSOFT™ PAPERPORT

AND TEXTBRIDGE

OCR

15 - 5

Scanning a Document into Your PC

Insert document(s) face down in the document feeder of the machine.

Adjust the following settings, if needed, in the Scanner Setup window:

• Resolution

• Scan Type (Black & White, Gray [Error Diffusion], True Gray)

• Brightness

• Contrast

• Size

Select the Start button from the Scanner window.

When scanning is completed, close the scanner window. The PaperPort

screen

will appear showing the image you scanned highlighted in red.

Settings in the Scanner Window

Image

Resolution

Select the scanning resolution from the Resolution drop down list. Higher

resolutions take more memory and transfer time, but can achieve a finer scanned

image.

Gray Scale

Set the image Type to Black & White for text or line art. For photographic

images, set the image type to Gray (Error Diffusion) or True Gray.

Gray (Error Diffusion) is used for documents that contain photographic images

or graphics. (Error Diffusion is a method for creating simulated gray images by

placing black dots in a specific matrix instead of true gray dots.)

True Gray mode is used for documents containing photographic images or

graphics. This mode requires the most memory and longest transfer time.

Brightness

Adjusting the brightness settings to obtain the best image. The Brother Multi-

Function Link

Pro offers 100 brightness settings (-50 to 50). The default value

is 0, representing an “average” setting.

You can set the brightness level by dragging the slidebar to the right to lighten

the image or to the left to darken the image. You can also type a value in the

box to set the settings.

If the scanned image is too light, set a lower brightness value and scan the

document again.

If the image is too dark, set a higher brightness value and scan the document

again.

When the setting is True Gray, 200 × 100 dpi and 200 × 400 dpi is not available.

15 - 6

SCANNER AND USING SCANSOFT™ PAPERPORT

AND TEXTBRIDGE

OCR

Contrast

The contrast setting is adjustable only when you have selected one of the gray

scale settings, but it is not available when Black & White is selected as the gray

Scale.

Increasing the contrast level (by dragging the slidebar to the right) emphasizes

dark and light areas of the Image, while decreasing the contrast level (by

dragging the slidebar to the left) ravels more detail in gray areas. Instead of

using the slidebar, you can type a value in the box to set the contrast.

Custom

Size

Set the Size to one of the following:

• Letter (8 1/2 × 11 in.)

• A4 (210 × 297 mm.)

• Legal (8 1/2 × 14 in.)

• A5 (148 × 210 mm.)

• B5 (182 × 257 mm.)

• Executive (7 1/4 × 10 1/2 in.)

• Business Card (60 × 90 mm.)

• Custom (User adjustable from 0.35 × 0.35 in. to 8.5 × 14 in.)

After you select a custom size, you can adjust the scanning area further by using

the left mouse button to drag the dotted outline of the scanning area. This is

required when you want to crop an image when scanning.

Business Card Size

To scan business cards, select the Business Card (60 × 90 mm.) size setting and

place the business card at the top center of a carrier sheet.

When scanning photographs or other images for use in a word processor or other

graphics application, you should try different settings for the contrast, mode and

resolution to see which settings best suit your needs.

Carrier sheets are available from your Dealer.

SCANNER AND USING SCANSOFT™ PAPERPORT

AND TEXTBRIDGE

OCR

15 - 7

PreScanning an Image

PreScanning allows you to scan an image quickly at a low resolution. A

thumbnail version of the image will appear in the Scanning Area. This is only

a preview of the image so you can see how it will look. The PreScan button is

used to preview an image for cropping any unwanted portions from the image.

When you are satisfied with the preview, select the Start button to scan the

image.

Insert document face down in document feeder of the machine.

Select the PreScan button:

The entire document will be scanned into the PC and will appear in the Scanning

Area of the Scanner window.

To crop a portion of the document to be scanned, drag any side or corner of the

dotted outline in the Scanning Area with the left mouse button. Adjust the dotted

outline until it surrounds only the portion of the document you wish to scan.

Place document in the document feeder of the machine again.

Adjust the settings for Resolution, Scan Type (Gray Scale), Brightness,

Contrast, and Size in the Scanner Setup window, as needed.

Click Start.

This time only the selected area of the document will appear in the PaperPort

window.

In the PaperPort

window, use the options available in the Markups pull-down

menu and the Crop option in the Options pull-down menu to refine the image.

You can crop

the prescanned

image

16 - 1

SETTING UP AND USING PC FAX (FOR WINDOWS

ONLY)

Setting Up and Using PC FAX

(For Windows

Only)

Introduction

This chapter outlines the basics of the Brother software, so you can get started

using the Multi-Function Link

Pro Suite software. Detailed installation and

setup instructions are in the On-Line Documentation section of the Brother CD-

ROM that is included with your MFC.

Multi-Function Link

Pro Suite software for your MFC includes ScanSoft™

PaperPort

for Brother and ScanSoft™ TextBridge

. (See Chapter 15,

Scanner and

Using ScanSoft™ PaperPort® and TextBridge® OCR

Brother Resource Manager

The Brother Resource Manager application must be running for you to use your

MFC with your Windows

computer. Multi-Function Link

Pro Suite software

and the MFL Pro Suite Printer Driver automatically load the Resource Manager,

as needed. The Resource Manager allows the single bi-directional Parallel port

on the MFC to simulate a Communications port for faxing and scanning and to

simulate a Parallel port for Windows

GDI printing.

Check the online README.WRI file in the root directory of the

CD-ROM for last-minute important information and

troubleshooting tips that were not included in the On-Line

Documentation.

SETTING UP AND USING PC FAX (FOR WINDOWS

ONLY)

16 - 2

MFC Remote Setup

The MFC Remote Setup application allows you to quickly set up your MFC by

taking advantage of the ease and speed of programming on your PC. When you

access this application, the settings on your MFC will be downloaded

automatically to your PC and displayed on your computer screen. If you change

the settings, you can upload them directly to the MFC.

This starts the process of uploading the data to the MFC and exiting the remote

setup program. If an error message is displayed enter the correct data again, then

click OK.

Cancel

This exits the remote setup application without uploading the data to the MFC.

Apply

This uploads the data to the MFC, but does not exit the remote setup application.

This command prints the selected items on the MFC. You can not print the data

until it is uploaded to the MFC. Click Apply to upload the new data to the MFC

and click Print.

Export

This command saves the current configuration settings to a file.

Import

This command reads the settings from a file.

16 - 3

SETTING UP AND USING PC FAX (FOR WINDOWS

ONLY)

PC FAX Sending (For Windows

Only)

The Brother PC FAX feature allows you to use your PC to send a file. You can

create a file in any application on your PC, and then send it as a PC FAX. You

can even attach a cover page note. All you have to do is set up the receiving

parties as Members or Groups in your PC FAX Address Book. Then you can use

the Address Book Search feature to quickly find them to address your fax.

Setting Up User Information

From the Start menu, select Programs, Brother, Brother MFL Pro Suite, and

then select PC-FAX Setting.

The Brother PC Fax Setup dialog box will appear:

Enter the required User information. This information is required to create the

Fax Header and Cover Page.

To save the User Information, click OK.

Note

You can access the User Information from the FAX Sending dialog box by

clicking

. (See Sending a File as a PC-FAX Using the Facsimile Style, page

16-14

SETTING UP AND USING PC FAX (FOR WINDOWS

ONLY)

16 - 4

Setting Up Sending

To access the Sending tab from the Brother PC-FAX Setup dialog box, click the

Sending tab.

Outside line access

Enter the number needed to access an outside line. This is sometimes required

by the local PBX telephone system.

Include header

To add header information to the top of the fax pages being sent, check the

Header box.

Address Book file

You can select different database files for use with the Address Book. You must

enter the path and file name of the database file or use the Browse button to view

the file system to select the file.

16 - 5

SETTING UP AND USING PC FAX (FOR WINDOWS

ONLY)

User interface

Select the User Interface for the Sending dialog box. You have a choice of the

Simple Style or the Facsimile Style.

Simple Style

Facsimile Style

SETTING UP AND USING PC FAX (FOR WINDOWS

ONLY)

16 - 6

Setting Up Speed Dial

Access the Speed Dial tab from the Brother PC-Fax Setup dialog box by

clicking the Speed Dial tab. (To use this feature you must select the Facsimile

Style user interface.)

You can register any address or group on one of the ten Speed Dial buttons.

To register an address in a Speed Dial location:

Click the Speed Dial location you want to program.

Click the address or group you wish to assign to the Speed Dial location.

Click Add >> to program the Speed Dial location.

To clear a Speed Dial location:

Click the Speed Dial location you want to clear.

Click Clear.

16 - 7

SETTING UP AND USING PC FAX (FOR WINDOWS

ONLY)

The Address Book

From the Start menu, select Programs, Brother, Brother MFL Pro Suite, and

then click Address Book.

The Brother Address Book dialog box will appear:

SETTING UP AND USING PC FAX (FOR WINDOWS

ONLY)

16 - 8

Setting Up a Member in the Address Book

In the Brother Address Book dialog box you can add, edit and delete stored

information for members and groups.

In the Address Book dialog box, click the icon to add a member.

The Brother Address Book Member Setup dialog box will appear:

In the Brother Address Book Member Setup dialog box, type the member’s

information. Name and Fax are required fields. Click OK to save the member’s

information.

16 - 9

SETTING UP AND USING PC FAX (FOR WINDOWS

ONLY)

Setting Up a Group for Broadcasting

If you repeatedly send the same PC-FAX to multiple recipients, you can

combine members into a Group.

In the Brother Address Book dialog box, click the icon to create a group.

The Brother Address Book Group Setup dialog box appears:

Type the name of the new group in the Group Name field.

In the Available Names box, select each member to be included in the Group,

and then click Add >>.

Members you add to the group will be listed in the Group Members box.

After all the members have been added, click OK.

Editing Member Information

Select the Member or Group you want to edit.

Click the edit icon.

Edit the Member or Group information.

Click OK to save your changes.

SETTING UP AND USING PC FAX (FOR WINDOWS

ONLY)

16 - 10

Deleting a Member or Group

Select the Member of Group you want to delete.

Click the delete icon.

Click OK when the Delete OK? Dialog box appears.

Exporting the Address Book

You can export the Address Book to an ASCII text file (*.csv). If you wish, you

can create a Vcard for selected members that will be attached to all the sender’s

outgoing e-mail; a Vcard is an electronic business card that contains the sender’s

contact information.

To export the current telephone book:

From the Address Book select File, point to Export, and then click Text

—OR—Click Vcard and go to Step 5.

Select the data fields you wish to Export from the Available Items column, and

then click Add >>.

If you are exporting to an ASCII file, select Divide Character - Tab or

Comma. This selection inserts a Tab or Comma between each data field when

it is Exported.

Select OK to save the data.

Note

If you are creating a Vcard, you must first select the member.

Note

Select items in the order you want them listed.

16 - 11

SETTING UP AND USING PC FAX (FOR WINDOWS

ONLY)

Type the name of the file, and then select Save.

Importing to the Address Book

You can import ASCII text files (*.csv) or Vcards (electronic business card) into

your Address Book.

To import an ASCII text file:

From the Address Book select File, point to Import, and then click Text

—OR—Click Vcard and go to Step 5.

Select the data fields you wish to Import from the Available Items column, and

then click Add >>.

Note

If you selected Vcard in Step 1, the Save as type: will be Vcard (*.vcf).

Note

Select items in the order you want them listed.

SETTING UP AND USING PC FAX (FOR WINDOWS

ONLY)

16 - 12

Select Divide Character - Tab or Comma based on what file format you are

importing.

Select OK to import the data.

Type the name of the file, and then select Open.

Setting Up a Cover Page

Access the Brother PC-FAX Cover Page Setup from the FAX Sending dialog

box by clicking . (See

Sending a File as a PC-FAX Using the Facsimile Style,

page 16-14.) The Brother PC-FAX Cover Page Setup dialog box will appear:

Note

If you selected a text file in Step 1, the Files of type: will be Text file (*.csv).

16 - 13

SETTING UP AND USING PC FAX (FOR WINDOWS

ONLY)

You can enter information in each field.

From

You can enter information in each field.

Comment

Type the comment you want to add to the cover page.

Select Cover Page Form

Select the cover page form you want.

Import BMP file

You can insert a bitmap file, such as your company logo, in the cover page.

Select the BMP file by using the browse button, and then select the alignment

style.

Count Cover Page

When the Count Cover Page box is checked, the Cover Page will be included in

the page numbering. When this box is not checked, the Cover Page will not be

included.

Note

If you are sending a fax to multiple recipients, the recipient information will not

be printed on the Cover Page.

SETTING UP AND USING PC FAX (FOR WINDOWS

ONLY)

16 - 14

Sending a File as a PC-FAX Using the Facsimile Style

Create a file in Word, Excel, Paint, Draw or any other application on your PC.

From the File menu, select Print.

The Print dialog box will appear:

Select Brother PC-FAX as your printer, and then click OK.

The FAX Sending dialog box will appear:

16 - 15

SETTING UP AND USING PC FAX (FOR WINDOWS

ONLY)

Enter the fax number by using any of the following methods:

a. Enter the number using the dial pad.

b. Click any of the 10 Speed Dial buttons.

c. Click the Address Book button, and then select a Member or Group from

the Address Book.

To include a cover page, click Cover Page On, and then click the Cover

Page icon to enter or edit the cover page information.

Click Start to send the fax.

Redial

If you want to redial a number, click Redial button to scroll through the last five

fax numbers, and then click Start.

Sending a File as a PC-FAX Using the Simple Style

Create a file in Word, Excel, Paint, Draw or any other application on your PC.

From the File menu, select Print.

The Print dialog box will appear:

Note

If you make a mistake you can use the Clear button to clear all the entries.

If you wish to cancel the fax, click Stop.

SETTING UP AND USING PC FAX (FOR WINDOWS

ONLY)

16 - 16

Select Brother PC-FAX as your printer, and then click OK.

The FAX Sending dialog box will appear:

In the To: field, type the fax number of the receiving party. You can also use

the Address Book to select destination fax numbers by clicking To: button. If

you made a mistake entering a number, click the Clear button to clear all

entries.

To send a Cover Page and note, check the Cover Page On check box.

When you are ready to send your fax, click the Send icon.

If you wish to cancel the fax, click the icon.

Note

You can also click the to create or edit an existing cover page.

17 - 1

USING AUTOMATIC E-MAIL PRINTING

Using Automatic E-Mail

Printing

For Windows

95, 98, 98SE, Me Only

Main Features

■ You can use Automatic E-Mail Printing with other E-mail software:

Brother Automatic E-Mail Printing has some extra functions that other E-mail

software, such as Netscape Navigator™ or MS Internet Mail, do not support.

■ Automatic E-Mail Printing can be configured for a multiple user account:

In Brother Automatic E-Mail Printing you can set up more than one e-mail

account on a single PC so you can print e-mail in each account automatically.

■ Automatic access to your specifed POP3 server at the specifed time:

You can specify the time when the Brother Automatic E-Mail Printing

automatically accesses the server to check for new mail.

■ Provides an “In Memory” printer driver:

You can receive and print e-mail data at the same time, by searching for a

specified character string in the mail header. It allows you to see the sender,

subject and relevant part of the mail content.

To Access the On-Line Documentation

To Install Automatic E-mail Printing (Optional Application)

Insert MFL Pro CD-ROM into your CD-ROM drive.

Click Install Software from the main CD-ROM screen.

Click Automatic E-mail Printing.

The Automatic E-mail Printing option is NOT available for Windows NT

4.0 and Windows

2000 Professional.

Note

After you have installed the Brother driver(s) for your model and operating

system, click View On-Line Documentation for operating instructions.

This is optional software and will not be required for printing, faxing and

scanning operations.

Before You Use this Software

Please read in the

On-Line

Documentation

on the CD-ROM. Check the online

README.WRI file in the root directory of the CD-ROM for last-

minute important information and troubleshooting tips not

included in the On-Line Documentation.

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC™ /IBOOK

18 - 1

Using the Brother MFC with

a New Power Macintosh

G3, G4 or iMac™/iBook

Set up Your USB Equipped Apple

Macintosh

G3,G4, iMac™ or iBook with

Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1

To work with your MFC your USB Equipped Apple

Macintosh

must be set

up with Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1 (The Brother Scanner Driver works

only with Mac OS 8.6/9.0/9.0.4/9.1)

Using Brother Printer Driver with Your Apple

Macintosh

To select the Printer:

From the Apple menu, open the Chooser.

Click the HL-1200/MFL Pro icon. On the right side of the Chooser, click the

printer to which you want to print. Close the Chooser.

Note

Before you can connect the MFC to your Macintosh

, you must purchase a

USB cable that is no longer than 6 feet (1.8 meters).

18 - 2

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC™ /IBOOK

To print the document:

From application software such as PaperPort

, click File menu and select Page

Setup. You can change the settings for Paper Size, Orientation and Scaling,

and then click OK.

From application software such as PaperPort, click File menu and select Print.

Click Print to start printing.

Note

If you want to change Copies, Pages, Resolution, Paper Source and Media

Type, select your settings before clicking Print.

Option Setup allows you to change Duplex.

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC™ /IBOOK

18 - 3

Sending a Fax from Your Macintosh

Application

You can send a fax directly from your Macintosh

application using the

following steps:

Create a document in a Macintosh

application.

To begin the fax transmission, select Print from the File menu.

The Printer dialog box appears:

When Printer is selected, the top button shows Print and the Address button is

grayed.

From the Output pull-down menu, select Facsimile.

When Facsimile is selected, the top button shows Send Fax and the Address

button is available.

18 - 4

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC™ /IBOOK

Click Send Fax.

The Send Fax dialog box appears:

The Send Fax dialog box has two list boxes. The left box shows all the

previously Stored Fax Numbers; the right box will show the Destination Fax

Numbers as you select them.

To address the fax, type a fax number in the Input Fax Number box.

—OR—

Select a name/number from the Stored Fax Numbers box, and then click

. Your recipient will appear in the Destination Fax Numbers box.

If you want to, you can add your new recipients to the Address Book at this time

by clicking New to open the Address Book dialog box. (See

Adding a New

Member

, page 18-5.)

—OR—

You can add a new group by clicking

Group

. (See

Adding a New Group

, page 18-6.)

If you are finished addressing your fax, click Send Fax. The Facsimile dialog

box will reappear.

Click OK to return to the Send Fax dialog box.

Note

You can select several stored numbers at once by using the Shift and Ctrl keys.

Note

To select and send only certain pages of the document, click OK to return to

the Print dialog box.

Note

If you click Send Fax without addressing your fax, the following error message

appears:

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC™ /IBOOK

18 - 5

Setting Up Your Address Book

You can add new members and groups to your Address Book, even while you

are addressing a fax.

Adding a New Member

To add a new member to the Address Book, in the Facsimile dialog box click

Address.

The Address Book dialog box appears:

Click New. The following dialog box appears:

Type the name and fax number.

If you want to, you can store a comment in the Memo field (up to 15 characters).

Click OK to return to the Address Book dialog box.

18 - 6

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC™ /IBOOK

Adding a New Group

You can set up a group of multiple recipients.

Click Group.

The Group Setting dialog box appears.

In the Group Name field, type a name for your Group.

From the Stored Fax Numbers box select the recipients for your Group, and

then click .

Your selection will appear in the box under the Group Name field.

Click OK.

The Address Book dialog box reappears:

Click OK.

The Print/Facsimile dialog box reappears:

If you are ready to send your fax, click Send Fax.

(Follow the steps on page 18-3 for sending a fax.)

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC™ /IBOOK

18 - 7

Using Brother TWAIN Scanner Driver with

Your Apple

Macintosh

The Brother MFC software includes a TWAIN Scanner driver for Macintosh

This Macintosh

TWAIN Scanner driver can be used with applications that

support the TWAIN specification. You can use PaperPort

for scanning.

18 - 8

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC™ /IBOOK

Accessing the Scanner

Run your PaperPort

software. You will see the PaperPort

icon in the upper

right corner of your screen. The first time you use the Brother TWAIN driver,

set it as the default by choosing Select Source and clicking the PaperPort

icon.

Afterward, for each original you scan, choose Acquire Image by clicking the

PaperPort

icon. The Scanner setup dialog box will appear.

Scanning an Image into Your Macintosh G3, G4 or

iMac

Place the original in the ADF.

Adjust the following settings, if needed, in the scanner setup dialog box:

Resolution

Color Type

Brightness

Contrast

Scanning Area

Click Start.

When scanning is finished, the image will appear in your graphics application.

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC™ /IBOOK

18 - 9

Settings in the Scanner Window

Image

Resolution

Choose the scanning resolution from the Resolution pop-up menu. Higher

resolutions take more memory and transfer time, but can achieve a finer scanned

image.

Scanning Area

Set the Size to one of the following:

• Letter (8.5 × 11 inches)

• A4 (210 × 297 mm)

• Legal (8.5 × 14 inches)

• A5 (148 × 210 mm)

• B5 (182 × 257 mm)

• Executive (7.25 × 10.5 inches)

• Business Card (90 × 60 mm)

• Custom (User adjustable from 0.35 × 0.35 inches to 8.5 × 14 inches)

After you choose a custom size, you can adjust the scanning area. Click and hold

the mouse button as you drag the mouse to crop the image.

Width: Enter the width of the custom size.

Length: Enter the length of the custom size.

18 - 10

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC™ /IBOOK

Business Card Size

To scan business cards, select the Business Card size setting (90 × 60 mm), and

then place the business card at the top center of a carrier sheet.

When scanning photographs or other images for use in a word processor or other

graphics application, it is a good idea to try different settings for the Contrast,

Mode and Resolution to determine which settings look best.

Miscellaneous

Brightness

Adjust the brightness settings to obtain the best image. The Brother TWAIN

Scanner driver offers 100 brightness settings (-50 to 50). The default value is 0,

representing an “average” setting.

You can set the Brightness level by dragging the slidebar to the right to lighten

the image or to the left to darken the image. You can also type a value in the box

to set the setting. Click OK.

If the scanned image is too light, set a lower Brightness value and scan the

document again.

If the image is too dark, set a

higher Brightness value and

scan the document again.

Contrast

The Contrast setting is adjustable only when you have selected one of the gray

scale settings, but it is not available when Black & White is selected as the Gray

Scale.

Increasing the Contrast level (by dragging the slidebar to the right) emphasizes

dark and light areas of the image, while decreasing the Contrast level (by

dragging the slidebar to the left) reveals more detail in gray areas. Instead of

using the slidebar, you can type a value in the box to set the Contrast. Click OK.

Carrier sheets are available from your Dealer.

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC™ /IBOOK

18 - 11

PreScanning an Image

PreScanning allows you to scan an image quickly at a low resolution. A

thumbnail version will appear in the Scanning Area. This is only a preview of

the image, so you can see how it will look. The PreScan button is used to

preview an image for any unwanted portions. When you are satisfied with the

preview, click Start to scan the image.

Insert the original face down in the ADF.

Click PreScan.

The entire original will be scanned into your Macintosh G3 or iMac and will

appear in the Scanning Area of the Scanner dialog box:

To scan a portion of the

prescanned image, click and

drag the mouse to crop it.

Insert original in the ADF of the Brother MFC again.

Adjust the settings for Resolution, Color Type (Gray Scale), Brightness,

Contrast, and Size in the Scanner Setup dialog box, as needed.

Click Start.

This time only the selected area of the original will appear in the Scanning Area.

Use your application, software for editing and refining the image as usual.

19 - 1

IMPORTANT INFORMATION

Important Information

Standard Telephone and FCC Notices

These notices are in effect on models sold and used in

the United States only

This equipment is hearing aid compatible.

When programming emergency numbers and making test calls to

emergency numbers:

■ Remain on the line and briefly explain to the dispatcher the reason for the call

before hanging up.

■ Perform these activities in the off-peak hours, such as early morning or late

evening.

This equipment complies with Part 68 of FCC Rules. On the rear panel of this

equipment is a label that contains, among other information, the FCC

Registration Number and Ringer Equivalence Number (REN) for this

equipment. You must, upon request, provide this information to your telephone

company.

You may safely connect this equipment to the telephone line by means of a

standard modular jack, USOC RJ11C.

An FCC compliant telephone cord with a modular plug is provided with this

equipment. This equipment is designed to be connected to the telephone line or

premises wiring using a compatible modular jack that is Part 68 compliant. See

the Installation section of this manual for details.

The REN is useful to determine the quantity of devices you may connect to your

telephone line and still have those devices ring when your telephone number is

called. In most, but not all areas, the sum of the RENs of all devices connected

to one line should not exceed five (5). To be certain of the number of devices

you may connect to your line, as determined by the REN, you should contact

your local telephone company to determine the maximum REN for your calling

area. If your FAX-2800 or MFC-4800 damages the telephone line, the telephone

company may discontinue your service temporarily. If possible, they will notify

you in advance. But if advanced notice is not practical, you will be notified as

soon as possible. You will be informed of your right to file a complaint with the

FCC.

Your telephone company may make changes to its facilities, equipment,

operations or procedures that could affect the proper functioning of your

equipment. If they do, you will be notified in advance to give you an opportunity

to maintain uninterrupted telephone service.

IMPORTANT INFORMATION

19 - 2

If you experience trouble with your FAX-2800 or MFC-4800, please contact a

Brother Authorized Service Center for information on obtaining service or

repair. The telephone company may ask that you disconnect this equipment

from the line until the problem has been corrected or until you are sure that the

equipment is not malfunctioning.

If you are not able to solve a problem with your FAX/MFC, contact Brother

Customer Service. (See

Brother Numbers, page i.)

WARNING

For protection against the risk of electrical shock, always disconnect all cables

from the wall outlet before servicing, modifying or installing the equipment.

This equipment may not be used on coin service lines provided by the

telephone company or connected to party lines.

Brother cannot accept any financial or other responsibilities that may be the

result of your use of this information, including direct, special or consequential

damages. There are no warranties extended or granted by this document.

Laser Safety

This equipment is certified as a Class I laser product under the U.S. Department

of Health and Human Services (DHHS) Radiation Performance Standard

according to the Radiation Control for Health and Safety Act of 1968. This

means that the equipment does not produce hazardous laser radiation.

Since radiation emitted inside the equipment is completely confined within

protective housings and external covers, the laser beam cannot escape from the

machine during any phase of user operation.

FDA Regulations

U.S. Food and Drug Administration (FDA) has implemented regulations for

laser products manufactured on and after August 2, 1976. Compliance is

mandatory for products marketed in the United States. One of the following

labels on the back of the machine indicates compliance with the FDA

regulations and must be attached to laser products marketed in the United States.

Manufactured

BROTHER CORP. (ASIA) LTD.

BROTHER BUJI NAN LING FACTORY

Gold Garden Industry, Nan Ling Village, Buji, Rong, Gang, Shenzhen,

China.

This product complies with FDA radiation performance standards, 21 CFR

Subchapter J.

19 - 3

IMPORTANT INFORMATION

WARNING

Use of controls, adjustments or performance of procedures other than those

specified in this manual may result in hazardous invisible radiation exposure.

Caution

Changes or modifications not expressly approved by Brother Industries, Ltd.

may void the user’s authority to operate the equipment.

Federal Communications Commission (FCC)

Declaration of Conformity (For USA Only)

declares, that the products

Product Name: FAX-2800, MFC-4800

comply with Part 15 of the FCC Rules. Operation is subject to the following two

conditions: (1) This device may not cause harmful interference, and (2) this

device must accept any interference received, including interference that may

cause undesired operation.

This equipment has been tested and found to comply with the limits for a Class

B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed

to provide reasonable protection against harmful interference in a residential

installation. This equipment generates, uses, and can radiate radio frequency

energy and, if not installed and used in accordance with the instructions, may

cause harmful interference to radio communications. However, there is no

guarantee that interference will not occur in a particular installation. If this

equipment does cause harmful interference to radio or television reception,

which can be determined by turning the equipment off and on, the user is

encouraged to try to correct the interference by one or more of the following

measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to

which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

Important

Changes or modifications not expressly approved by Brother Industries, Ltd.

could void the user’s authority to operate the equipment.

Responsible

Party:

Brother International Corporation

100 Somerset Corporate Boulevard

Bridgewater, NJ 08807-0911 USA

TEL: (908) 704-1700

IMPORTANT INFORMATION

19 - 4

Industry Canada Compliance Statement

This Class B digital apparatus complies with Canadian ICES-003.

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du

Canada.

Important—About the Interface Cable (For MFC-4800 Only)

A shielded interface cable should be used in order to ensure compliance with the

limits for a Class B digital device.

Warranty

You must use the IEEE-1284 shielded parallel cable provided by Brother

Industries, Ltd. (See

Ordering Accessories and Supplies, page ii)––OR––Attach a

free filter core to your standard shielded printer cable. (To receive a free filter

core with instructions, call 1-877-BROTHER (in USA) or 1-877-BROTHER

(in Canada) and order item number FCYL2.)

International ENERGY STAR

Compliance

Statement

As an ENERGY STAR

Partner, Brother Industries,

Ltd. has determined that product meets the

NERGY STAR

guidelines for energy efficiency.

19 - 5

IMPORTANT INFORMATION

Important Safety Instructions

Read all of these instructions.

Save them for later reference.

Follow all warnings and instructions marked on the product.

Unplug this product from the wall outlet before cleaning. Do not use liquid or

aerosol cleaners. Use a damp cloth for cleaning.

Do not place this product on an unstable cart, stand, or table. The product may

fall, causing serious damage to the product.

Slots and openings in the cabinet and the back or bottom are provided for

ventilation; to ensure reliable operation of the product and to protect it from

overheating, these openings must not be blocked or covered. The openings

should never be blocked by placing the product on a bed, sofa, rug, or other

similar surface. This product should never be placed near or over a radiator or

heater. This product should never be placed in a built-in installation unless

proper ventilation is provided.

This product should be operated from the type of power source indicated on the

label. If you are not sure of the type of power available, consult your dealer or

local power company.

This product is equipped with a 3-wire grounding type plug, a plug having a

third (grounding) pin. This plug will fit into only a grounding-type power outlet.

This is a safety feature. If you are unable to insert the plug into the outlet, contact

your electrician to replace your obsolete outlet. Do not defeat the purpose of the

grounding-type plug by using an adapter.

Do not allow anything to rest on the power cord. Do not place this product where

people can walk on the cord.

If an extension cord is used with this product, make sure that the total ampere

ratings on the products plugged into the extension cord do not exceed the

extension cord ampere rating. Also, make sure that the total of all products

plugged into the wall outlet does not exceed 15 amperes (USA only).

Never push objects of any kind into this product through cabinet slots, since they

may touch dangerous voltage points or short out parts resulting in the risk of fire

or electric shock. Never spill liquid of any kind on the product.

This product does not have an ON/OFF switch. Therefore, it is very important

that you have easy access to the main plug and the main socket to which the plug

is connected, in case the main power to the FAX/MFC must be disconnected

quickly.

IMPORTANT INFORMATION

19 - 6

Unplug this product from the wall outlet and refer servicing to Authorized

Service Personnel under the following conditions:

A When the power cord is damaged or frayed.

B If liquid has been spilled into the product.

C If the product has been exposed to rain or water.

D If the product does not operate normally when the operating instructions

are followed. Adjust only those controls that are covered by the operating

instructions. Improper adjustment of other controls may result in damage

and will often require extensive work by a qualified technician to restore

the product to normal operation.

E If the product has been dropped or the cabinet has been damaged.

F If the product exhibits a distinct change in performance, indicating a need

for service.

Do not attempt to service this product yourself, as opening or removing covers

may expose you to dangerous voltage points and/or other risks, and may void

your warranty. Refer all servicing to Authorized Service Personnel. A list of

Authorized Service Centers has been included for your convenience, or you may

contact Customer Service for your nearest Brother Authorized Service Center.

(See

Brother Numbers, page i.)

To protect your product against power surges, we recommend the use of a power

protection device (Surge Protector).

When using your telephone equipment, basic safety precautions should always

be followed to reduce the risk of fire, electric shock and injury to persons,

including the following:

• Do not use this product near water (for example, near a bathtub, sink,

swimming pool or in a wet basement).

• Do not use the machine’s telephone during an electrical storm (there is the

remote possibility of an electrical shock) or to report a gas leak in the

vicinity of the leak.

• Use only the power cord indicated in this manual.

19 - 7

IMPORTANT INFORMATION

Trademarks

The Brother logo is a registered trademark of Brother Industries, Ltd.

Brother is a registered trademark of Brother Industries, Ltd.

Multi-Function Link is registered trademarks of Brother Industries, Ltd.

Windows, Windows NT, Microsoft, MS-DOS, Excel and Word are registered

trademarks of Microsoft in the U.S. and other countries.

NT is a trademark of Northern Telecom Limited.

Macintosh and Quick Draw are registered trademarks and iMac and iBook are

a trademarks of Apple Computer, Inc.

PaperPort and TextBridge are registered trademarks of ScanSoft, Inc.

Each company whose software title is mentioned in this manual has a Software

License Agreement specific to its proprietary programs.

IBM, IBM PC and Proprinter are registered trademarks of International

Business Machines Corporation.

Hammermill copyplus white is a registered trademark of International Paper.

All other brand and product names mentioned in this manual are

registered trademarks of their respective companies.

TROUBLESHOOTING AND ROUTINE MAINTENANCE

20 - 1

Troubleshooting and

Routine Maintenance

Troubleshooting

Error Messages

You may occasionally encounter a difficulty with your FAX/MFC or telephone

line. If this happens, your FAX/MFC often identifies the problem and displays

an error message. The list below explains the most common error messages.

You can correct most problems yourself. If you need additional help, call the

Brother fax-back system at

In USA: 1-800-521-2846

IMPORTANT

For technical and operational assistance, you must call the country where you

purchased the printer. Calls must be made from within that country.

ERROR MESSAGE CAUSE ACTION

CHANGE DRUM

SOON

The drum unit is near the

end of its life.

Use the drum unit until

you have a print quality

problem, then replace the

drum unit with a new one.

CHECK PAPER The FAX/MFC is out of

paper or paper is not

properly loaded in the

multi-purpose sheet feeder.

Refill the paper or

remove the paper and

load it again and then

press Fax Start.

CHECK PAPER

SIZE

Your Paper Size setting

may not be set correctly

for the paper you are

using (see pages 4-1).

Change either paper in

multipurpose sheet feeder

or change paper size

setting, and then press

Fax Start

COMM. ERROR A poor quality phone

line caused

communications error.

Try the call again.

CONNECTION

FAIL

You tried to poll a fax

machine that is not in

Polled Waiting mode.

Verify the other party’s

polling setup.

20 - 2

TROUBLESHOOTING AND ROUTINE MAINTENANCE

ERROR MESSAGE CAUSE ACTION

COOLING DOWN

WAIT FOR A

WHILE

The temperature of the

drum unit or toner cartridge

is too hot.

The FAX/MFC will pause

its current print job and go

into cooling down mode.

During the cooling down

mode, you will hear the

cooling fan running while

the display on the

FAX/MFC shows

COOLING DOWN

and

WAIT FOR A WHILE

You must wait and allow

the FAX/MFC to resume

printing when it is ready.

COVER OPEN

PLS CLOSE

COVER

The top cover was not

completely closed.

Open, then close the top

cover.

DISCONNECTED The other party or other

party’s FAX/MFC

terminated the call.

Try to fax or receive

again or call the other

party to see what

happened.

CHECK

DOCUMENT

Documents were not

inserted or fed properly or

document was too long.

Do not pull paper out

until you see page 20-5.

MACHINE ERROR

The FAX/MFC has a

mechanical problem.

Turn off the power. Then

call Brother Customer

Service:

InUSA:

1-800-284-4329

In Canada:

1-877-BROTHER

In Montreal:

1-514-685-6464

TROUBLESHOOTING AND ROUTINE MAINTENANCE

20 - 3

ERROR MESSAGE CAUSE ACTION

OUT OF MEMORY

(When the MFC is

used as a printer.)

Machine memory

capacity has been

exceeded.

Press Reset key. Data

remaining in the memory

of the MFC will be

deleted.

• If you have installed the

Windows

driver, try

again after setting the

True Type mode to

“Print as Graphics” in

the PRINT menu of

your application

software.

• Reduce the print

resolution or reduce the

complexity of your

document.

NO RESPONSE/

BUSY

The number you called

does not answer or is

busy. Or, you may have

reached a number that is

not connected to a fax

machine.

Check the number and

try again.

NOT REGISTERED You tried to access a One

Touch or Speed Dial

number that is not

programmed.

Set up the One Touch or

Speed Dial number.

See pages 7-1 to 7-2.

20 - 4

TROUBLESHOOTING AND ROUTINE MAINTENANCE

ERROR MESSAGE CAUSE ACTION

PLS OPEN COVER A page, piece of paper or

paper clip, etc. may be

jammed inside the

FAX/MFC.

Open the top cover. If you

see any jammed paper or

other item, gently pull it

out, then close the top

cover. If the error message

remains, open and close

the top cover again. If the

FAX/MFC cannot reset

itself and return to the date

and time prompt, it will

display MACHINE

ERROR XX. Please call

Brother Customer Service

and tell them the Machine

Error number at:

In USA:

1-800-284-4329

In Canada:

1-877-BROTHER

In Montreal:

1-514-685-6464

PAPER JAM The paper is jammed in

the FAX/MFC.

Do not pull the paper out

until you see pages 20-5

to 20-6.

CHECK DRUM

UNIT

Drum unit is not

installed.

Reinstall the drum unit.

TONER EMPTY Toner is used up and

printing is not possible,

or the toner cartridge is

not installed into the

drum unit.

Replace the toner cartridge

with a new one, or install

the toner cartridge into the

drum unit.

(See pages 20-19 to 20-22)

TONER LOW If the LCD shows

TONER LOW, you can

still print. But the toner

is depleted and the fax

machine is telling you

that the toner will soon

run out.

Order a new toner

cartridge now.

TROUBLESHOOTING AND ROUTINE MAINTENANCE

20 - 5

Document Jam

The original was not inserted or fed properly, or were too long.

Lift the control panel.

Carefully pull the original

toward the front of the

FAX/MFC.

Close the control panel.

Press Stop/Exit.

Paper Jam

Before you can clear a paper jam error, you must find out where the paper is

stuck. Review the following two types of printer jams and follow the

instructions.

WARNING

Do not force the jammed paper from the paper tray because you may damage the

FAX/MFC and cause toner to scatter on the next printed pages.

After you have used the FAX/MFC, some internal parts of the machine are

extremely HOT! When you open the top cover of the FAX/MFC, never touch

the shaded parts shown in the following diagram.

HOT!

Inside the Fax Machine

20 - 6

TROUBLESHOOTING AND ROUTINE MAINTENANCE

Paper is Jammed in the Multi-purpose Sheet Feeder

Push down the paper lever to pull

the jammed paper upward and out

of the feeder.

Open the top cover and check that

a torn piece of paper does not

remain inside the FAX/MFC.

Paper is Jammed near the Drum Unit or in the Fuser Unit

Open the top cover.

Remove the drum unit.

Gently pull out the jammed paper.

Reinstall the drum unit.

Close the top cover.

Multi-purpose

Sheet Feeder

Paper is

jammed

near drum

unit

TROUBLESHOOTING AND ROUTINE MAINTENANCE

20 - 7

If You Are Having Difficulty with Your FAX/MFC

If you think there is a problem with your FAX/MFC, make a copy first. If the

copy looks good, the problem is probably not your FAX/MFC. Check the table

below and follow the troubleshooting tips.

DIFFICULTY SUGGESTIONS

Printing and Receiving Faxes

Condensed print and

horizontal streaks; top

and bottom of sentences

are cut off.

If your copy looks good, you probably had a bad

connection, with static or interference on the phone

line. If the copy looks bad, clean the scanner area.

If there is still a problem, call Brother Customer

Service at:

1-800-284-4329 (in USA) or 1-877-BROTHER

(in Canada) or 1-514-685-6464 (in Montreal).

Vertical streaks; black

lines appear on the faxes

you receive.

Sometimes you may see vertical streaks/black lines

on the faxes you receive. Either your FAX/MFC’s

primary corona wire for printing may be dirty, or

the sending party’s fax scanner may be dirty. Clean

your primary corona wire (see pages 20-18), or ask

the sender to make a copy to see if the problem is

with the sending machine.

Try receiving from another fax machine.

If the problem continues, call Brother Customer

Service at:

1-800-284-4329 (in USA) or 1-877-BROTHER

(in Canada) or 1-514-685-6464 (in Montreal).

The FAX/MFC “hears”

voice as CNG tone.

If your FAX/MFC is set to Easy Receive ON, it is

more sensitive to sounds. Your FAX/MFC may

mistakenly interpret certain voices or music on the

line as a calling fax machine and respond with fax

receiving tones. Deactivate the fax by pressing #51

if you are at an extension phone or press Stop/Exit

if you are at the FAX/MFC or an external phone.

Try avoiding this problem by turning Easy Receive

to OFF. (See

Easy Receive, page 5-3)

Horizontal streaks; lines

are missing.

You may get a fax with horizontal streaks or with

missing lines. Usually this is caused by a poor telephone

connection. Ask the other party to send the fax again.

Received faxes appear

as split or blank pages.

If the received data is divided and printed on two

pages or if you get an additional blank page, your

Paper Size setting may not be correct for the paper

you are using (see page 4-1). If you are using the fixed

reduction feature, check to see if the reduction ratio is

suitable for the real paper.

(See page 11-3)

20 - 8

TROUBLESHOOTING AND ROUTINE MAINTENANCE

DIFFICULTY SUGGESTIONS

Phone Line or Connections

Dialing does not work. Check for a dial tone. Change TONE/PULSE

setting (See

Setting Tone/Pulse Dialing Mode (For

Canada Only)

, page 4-7). Check all line cord

connections, and make sure the curled handset cord

is not in the EXT jack. Check power cord

connection. Send a manual fax by pressing

Hook—OR—by lifting the handset, and dialing

the number. Wait to hear the fax receiving tones

before pressing Fax Start.

The FAX/MFC does not

answer when called.

Make sure the FAX/MFC is in the correct receiving

mode for your setup (either FAX, FAX/TEL or

TAD). Check for dial tone. If possible, call your

FAX/MFC to hear it answer. If there is still no

answer, check the telephone line cord connection.

Connect a standard telephone handset to the FAX/

MFC telephone jack. If there is no ringing when

you call your FAX/MFC, call your Telephone

Company to check the line.

There is no dial tone on

the handset.

Press Hook—OR—Lift the handset. If you hear

no dial tone, check telephone line cord connections

at the FAX/MFC and wall jack. Check that the

handset curled cord is connected to the FAX/

MFC’s handset jack. Test the jack with another

single line telephone. If no dial tone on the wall

outlet, call your telephone company.

Sending Faxes

Transmitting quality is

poor.

Try changing your resolution to

FINE

SUPERFINE

(See

Fax Resolution

, page 6-5). Make

a copy to verify the FAX/MFC’s scanner operation.

Transmission

Verification Report

prints “Results:NG”.

There is probably temporary noise or static on the

phone line. Try sending the fax again. If the

problem continues, call the Telephone Company to

check your phone line.

The receiving party says

the picture is not clear.

Sometimes the resolution mode you chose when you

sent your fax was not appropriate. Send the fax again,

but try using the FINE or SUPERFINE mode. Also,

your FAX/MFC’s scanner may be dirty, so try

cleaning it. (See page 20-16)

The receiving party says

vertical streaks appear

on the faxes they

receive.

Your FAX/MFC’s scanner may be dirty or the

receiving party’s print head may be dirty. Clean your

scanner (see page 20-16), and then make a copy to

check if the problem was caused by your machine.

TROUBLESHOOTING AND ROUTINE MAINTENANCE

20 - 9

DIFFICULTY SUGGESTIONS

Handling Incoming Calls

Double-ring in FAX/

TEL mode.

The FAX/MFC knows the incoming call is not a fax,

so it is signaling you to answer the telephone call.

Pick up the FAX/MFC handset or answer from an

extension phone and then press your FAX/MFC’s

Telephone Answer Code (default setting is #51).

I have difficulty

transferring a fax call to

the FAX/MFC.

If you answered at the FAX/MFC, press Fax Start

and hang up immediately. If you answered at an

extension phone, press your FAX/MFC’s Remote

Activation Code (default setting is 51). When

your FAX/MFC answers, hang up.

The Caller ID does not

display after the Call

Waiting Signal.

The Caller ID signal is sent ten seconds after the Call

Waiting Signal and speaking may interfer with it. When

you hear the Caller Waiting signal, ask the other party to

hold while you catch the other call. Then stop speaking

until you see the Caller ID on the LCD.

I have difficulty with

custom features on a

single line.

If you have Call Waiting, RingMaster, Voice Mail,

an answering machine, alarm system or any other

custom feature on a single phone line with your fax

machine, it may create a problem sending or

receiving fax data.

For Example:

Your Brother machine handles the Caller ID and

Call Waiting/Caller ID subscriber services.

However, if you subscribe to only Call Waiting or

some other custom service and its signal comes

through the line while your machine is sending or

receiving a fax, the signal can temporarily interrupt

or disrupt the fax data. Brother’s ECM feature

should help overcome this problem. This condition

is related to the telephone system industry and is

common to all devices that send and receive

information on a single, shared line with custom

features. If avoiding a slight interruption is crucial

to your business, a separate line with no custom

features is recommended.

Using Call Waiting Caller ID:

If you are having a telephone conversation and a

fax communication signal comes through on Call

Waiting Caller ID, you can verify that the second

call is a fax by switching to it. You have the option

to receive the fax call, by asking the first caller to

hang up to clear the line.

20 - 10

TROUBLESHOOTING AND ROUTINE MAINTENANCE

DIFFICULTY SUGGESTIONS

General Printing Difficulties

The FAX/MFC does not

print.

Check the following:

• The FAX/MFC is plugged in.

• The toner cartridge and drum unit are installed

properly.

• The interface cable is securely connected

between the MFC and computer.

• Check to see if LCD is showing an error message.

(See pages 20-1 to 20-4)

The MFC prints

unexpectedly or it prints

garbage.

Reset the

MFC

. Check the primary settings in your

application software to make sure it is set up to

work with your MFC.

The MFC prints the

first couple of pages

correctly, then some

pages have text missing.

Your computer is not recognizing the printer input

buffer’s full signal. Please make sure to connect the

printer cable correctly.

The MFC cannot print

full pages of a

document; A

OUT OF MEMORY

error message occurs.

Reduce the printer resolution. Reduce the

complexity of your document and try again.

Reduce the graphic quality or the number of font

sizes within your application software.

My headers or footers

appear when I view my

document on the screen,

but do not appear when I

print them.

Most laser printers have a restricted area that will

not accept print. Usually these are the first two

lines and last two lines, leaves 62 printable lines.

Adjust the top and bottom margins in your

document to allow for this.

Software Difficulties

MFC Connect Failure If the MFC is not connected to your PC and you

have loaded the Brother software, the PC will show

“MFC Connect Failure” each time you restart

Windows

. You can ignore this message or you

can turn it off by deselect the AutoLoad PopUp

check box in the Brother Control Center chapter.

(See

How to Turn Off AutoLoad, page 14-2.)

TROUBLESHOOTING AND ROUTINE MAINTENANCE

20 - 11

DIFFICULTY SUGGESTIONS

Windows

Setup Printing Difficulties

I cannot print from my

application software.

Make sure the Windows

printer driver is installed

and that you selected it in your application

software.

Sometimes I get the

error message OUT OF

MEMORY when

printing certain

documents from

Windows

If you are using the supplied Windows

driver, turn

the error recover operation on in the Setup dialog

box and try again. Reduce the print resolution or

reduce the complexity of your document and try

again.

The MFC does not load

paper. The LCD shows

CHECK PAPER or

PAPER JAM.

Check to see if the CHECK PAPER or PAPER

JAM message appears on the LCD. If so, the multi-

purpose sheet feeder may be out of paper or not

properly installed. If it is empty, load a new stack

of paper into the feeder and then press Fax Start.

If there is paper in the multi-purpose sheet feeder,

make sure it is straight. If the paper is curled, you

should straighten it. Sometimes it is helpful to

remove the paper, turn the stack over and place it

back into the multi-purpose sheet feeder. Reduce

the amount of paper in the multi-purpose sheet

feeder, and then try again.

How can I load

envelopes?

You can load envelopes from the multi-purpose

sheet feeder. Your application software must be set

up to print the envelope size you are using. This is

usually done in the Page Setup or Document Setup

menu of your software. Refer to your application

manual.

What paper can I use? You can use plain paper, envelopes, organizer

paper, transparencies and labels for laser

machines. For information on paper you can use,

See

Acceptable Paper on page 2-7.

How can I clear paper

jams?

See

Paper Jam on page 20-5 to 20-6.

20 - 12

TROUBLESHOOTING AND ROUTINE MAINTENANCE

DIFFICULTY SUGGESTIONS

Copy Quality Difficulties

Vertical streaks appear

in copies.

Sometimes you may see vertical streaks on your

copies. Either the scanner or the primary corona

wire for printing is dirty. Clean them both.

(See pages 20-16 to 20-18)

Print Quality Difficulties

Printouts are too dark or

too light.

Adjust the print conditions by setting the Print Density

light function. It has been factory set to the middle

position. (See

Setting the Print Density, page 5-4.)

Printed pages contain

white stripes.

White Stripes or

Faint lmages

You may fix this by wiping the scanner windows

with a clean soft cloth. (See

Cleaning the Document

Scanner,

page 20-16 and Replacing the Drum Unit,

page 20-23.) If you still see white stripes or faint

images and the LCD shows CHANGE DRUM

SOON, replace the drum unit with a new one.

Printed pages are

stained with toner or

have vertical

stripes.

Dark Stripes or

Toner Stains

Clean the FAX/MFC’s interior and the primary

corona wire of the toner cartridge. (See

Routine

Maintenance,

page 20-16 and Cleaning the Drum

Unit,

page 20-18.) Make sure that the tab of the

corona wire is at the home position. If after

cleaning, you still see dark stripes or toner stains

and the LCD shows CHANGE DRUM SOON,

replace the drum unit with a new one.

Printed pages have

white in black text and

graphic areas.

White Spots

Make sure that you use paper that meets the

specifications. Rough surface or thick media can

cause the problem. If you still see white spots and

the LCD shows CHANGE DRUM SOON,

replace the drum unit with a new one.

Toner scatters and stains

the printed page.

Scattering Toner

Adjust the print conditions by setting the Print

Density function. Remove the drum unit and clean the

FAX/MFC’s interior. (See

Routine Maintenance,

page 20-16, Cleaning the Printer, page 20-17 and

Cleaning the Drum Unit, page 20-18.) Make sure that

you use paper that meets specifications. (See pages 2-

7.) If you still have scattered toner and the LCD shows

CHANGE DRUM SOON, replace the drum unit

with a new one.

TROUBLESHOOTING AND ROUTINE MAINTENANCE

20 - 13

DIFFICULTY SUGGESTIONS

Print Quality Difficulties (

CONTINUED)

The whole page is

printed black.

Black Page

Wipe the electric terminals referring to page 20-17.

Also, do not use heat-sensitive paper as it will

cause this problem. After cleaning, if the printed

pages are still black and the LCD shows CHANGE

DRUM SOON, replace the drum unit with a new

one.

Nothing is printed on

the page.

White page

Make sure that the toner cartridge is not empty.

Wipe the electric terminals. (See

Routine

Maintenance,

page 20-16, Cleaning the Printer, page

20-17 and

Cleaning the Drum Unit, page 20-18.)

Make sure that a torn piece of paper does not

remain on the scanner window.

Printed pages are

marked at regular

intervals.

Example of Regular

Marks

Marks may disappear by themselves. Try copying

multiple pages to clear this problem. Marks may

occur if the FAX/MFC has not been used for a long

time. A possible cause is that the surface of the drum

is scratched. You must then replace the drum unit

with a new one. If the marks do not disappear, it may

be that the drum was marked or damaged by

excessive exposure to light. In this case, replace the

drum unit with a new one.

Printed pages are

blurred at the center or

at either edge.

Blurred Page

Certain environmental conditions such as humidity,

high temperatures, etc. may cause this condition to

occur. Make sure the

FAX/MFC

is placed on a flat,

horizontal surface. Remove the drum unit with the

toner cartridge installed. Try rocking them from side

to side. You may clear a blurred page by wiping the

scanner windows with a clean soft cloth. (See

Routine Maintenance, page 20-16, Cleaning the

Printer,

page 20-17 and Cleaning the Drum Unit,

page 20-18.) If a blurred page occurs after cleaning

and the LCD shows CHANGE DRUM SOON,

replace the drum unit with a new one.

Ghost images appear on

the printed page.

Ghost Images

Adjust the print conditions by setting the Print

Density function, page 5-4. Make sure you use

paper that meets the specifications. Rough surfaces

or thick media can cause a ghost image.

Note

The drum unit is a consumable item and it is necessary to replace it periodically.

20 - 14

TROUBLESHOOTING AND ROUTINE MAINTENANCE

Packing and Shipping the FAX/MFC

Whenever you transport the FAX/MFC, use the packing materials that came

with your machine. Follow the steps below to pack the FAX/MFC or it may be

damaged, which will void the FAX/MFC’s warranty.

Close the paper

tray and the

extension.

Remove the line

cord and unplug

the FAX/MFC

from the AC

outlet.

Open the top

cover.

Hold the drum

unit assembly

by its handles

and remove it.

Caution

Remove the drum unit and

toner cartridge assembly.

Leave the toner cartridge

installed in the drum unit.

Place the drum unit and toner

cartridge assembly into the

plastic bag and seal the bag

completely.

Close the top cover. Remove

the document and paper

supports and the handset, curl

cord and pack them.

Top Cover

Drum Unit

Plastic

Bag

Drum

Unit

Toner

Cartridge

TROUBLESHOOTING AND ROUTINE MAINTENANCE

20 - 15

Wrap the FAX/MFC in the plastic

bag and place it in the original

carton with the original packing

material.

Pack the drum unit, toner cartridge assembly and printed materials into the

original carton as shown below:

Close the carton and tape it shut.

Note

If you are returning the FAX/MFC to Brother as part of the Exchange Service,

pack only the FAX/MFC.

Keep all separate parts to use with your “Exchange” machine.

20 - 16

TROUBLESHOOTING AND ROUTINE MAINTENANCE

Routine Maintenance

You can keep your FAX/MFC in optimum condition by cleaning it on a regular

basis. It is a good idea to clean the drum unit during this routine. Avoid using

thinners or other organic solvents to clean the FAX/MFC and do not use water.

Cleaning the Document Scanner

Unplug the telephone line, and then unplug the power cord.

When you reconnect these lines later, connect the power cord before you

connect the telephone line.

Open the document tray, and then the Control Panel.

Wipe dirt off the FAX/MFC using a slightly damp clean cloth.

Clean the white bar and the glass cover.

Moisten a small piece of clean soft, lint-free cloth with isopropyl alcohol and

carefully remove dirt from the glass cover and the white bar of the scanner.

Control Panel

Left the Control

Panel Cover

White Bar

Glass Cover

TROUBLESHOOTING AND ROUTINE MAINTENANCE

20 - 17

Cleaning the Printer

Caution

■ Do not use isopropyl alcohol to remove dirt from the control panel. It may cause

a crack on the panel.

■ Do not use isopropyl alcohol to clean the scanner window or the toner sensor.

■ Do not touch the scanner window with your finger.

■ Handle the drum unit carefully because it contains toner. If toner scatters and

your hands or clothes get dirty, immediately wipe or wash it off with cold water.

Open the top cover.

Remove the drum unit assembly.

WARNING

Just after you have used the FAX/MFC, some internal parts of the machine are

extremely HOT! When you open the top cover of the FAX/MFC, never touch

the shaded parts as shown in the diagram below.

Wipe the electric terminals with isopropyl alcohol on a cotton swab.

Wipe the gears with a clean dry cloth.

Gently wipe the scanner window and the toner sensor with a clean soft dry cloth.

Do NOT use isopropyl alcohol to clean the scanner window or the toner sensor.

Gears

Toner Sensor

Electrical

Terminal

Scanner Window

HOT!

Inside the Fax Machine

20 - 18

TROUBLESHOOTING AND ROUTINE MAINTENANCE

Cleaning the Drum Unit

We recommend you place the drum unit on a drop cloth or large piece of

disposable paper to avoid spilling and scattering toner.

Carefully turn the drum

unit upside down.

Clean the primary corona

wire inside the drum unit

by gently sliding the tab

from right to left several

times.

Return the tab to the Home

position ( ▼ ) before

reinstalling the drum unit.

Caution

If you do not position the tab at the Home position ( ▼ ), printed pages may

have vertical stripes.

Re-install the drum unit into the FAX/MFC.

(See

Replacing the Drum Unit, page 20-23.)

Close the top cover.

Plug in the power cord.

Tab

Corona

Wire

Home

Position

(

▼

)

TROUBLESHOOTING AND ROUTINE MAINTENANCE

20 - 19

Replacing the Toner Cartridge

The FAX/MFC can print approximately 2,200 pages with one toner cartridge.

When the toner cartridge is running low, the LCD shows TONER LOW. The

MFC is supplied with a starter toner cartridge that must be replaced after 1,000

pages. Actual page count will vary depending on your average document type

(i.e. standard letter, detailed graphics).

It is a good idea to keep a new toner cartridge ready for use when you see the

TONER LOW warning.

Discard the used toner cartridge according to local regulations. If you are not

sure of them, call your local Sanitation Department. Be sure to seal the toner

cartridge tightly so toner powder does not spill out of the cartridge. When

discarding used toner cartridges, keep them separate from domestic garbage.

WARNING

Just after you have used the FAX/MFC, some internal parts of the FAX/MFC

will be extremely HOT! So, never touch the shaded parts shown in the

illustration.

Note

We recommend that you clean the FAX/MFC when you replace the toner

cartridge.

HOT!

Inside the Fax Machine

20 - 20

TROUBLESHOOTING AND ROUTINE MAINTENANCE

Open the top cover.

Make sure the top

cover is completely

open. To remove the

drum unit, hold each

side of the drum by

its handles and

gently lift the drum

forward toward you.

Place the drum unit

on a drop cloth or

large piece of

disposable paper to

avoid spilling and scattering the toner.

Gently turn the

lever on the toner

cartridge forward

until it stops. The

toner cartridge

cannot be

removed unless

the shutter is

closed, by turning

the lever

completely to the

front.

Remove the old toner cartridge

from the drum unit by gently

pulling it out.

Top Cover

Drum Unit

Drum

Unit

Toner

Cartridge

TROUBLESHOOTING AND ROUTINE MAINTENANCE

20 - 21

Unpack the new toner cartridge.

Place the used toner cartridge

into the aluminum bag and

discard it according to local

regulations.

Caution

■ Wait to unpack the toner cartridge until immediately before you install it into

the MFC. If a toner cartridge is left unpacked for a long period of time, the toner

life is shortened.

■ You can use only a genuine Brother toner cartridge

(TN-250 series), which is specially formulated to ensure top print quality. Using

another brand of toner cartridge may void your fax machine’s warranty.

Gently rock the toner cartidge from side to side five or six times and then

remove the protective seal.

Note

Handle the toner cartridge carefully. If toner scatters on your hands or clothes,

immediately wipe it off or wash it with cold water.

Aluminum

Bag

New Toner

Cartridge

Used Toner

Cartridge

Toner

Cartridge

20 - 22

TROUBLESHOOTING AND ROUTINE MAINTENANCE

Slide the new toner

cartridge into the opening

on the right side of the

drum unit. To ensure that

the toner cartridge and the

drum unit fit together

correctly, make sure that

the toner cartridge guide

arrow is exactly aligned

with the guide arrow on

the drum unit.

Gently turn the lever on

the toner cartridge

clockwise until it stops.

Reinstall the

drum unit into the

fax machine and

close the top

cover.

Toner

Cartridge

Drum

Unit

Top Cover

Drum Unit

TROUBLESHOOTING AND ROUTINE MAINTENANCE

20 - 23

Replacing the Drum Unit

The FAX/MFC uses a drum unit to create the print images on paper. If the LCD

shows CHANGE DRUM SOON, the drum unit is near at the end of its life.

Purchase a new drum unit to replace the current one.

Even if the LCD shows CHANGE DRUM SOON, you may be able to continue

to print without replacing the drum unit for a while. However, if there is a

noticeable deterioration in the output print quality even before CHANGE

DRUM SOON is shown, then the drum unit should be replaced. You should

clean the FAX/MFC when you replace the drum unit.

Caution

When removing the drum unit, handle it carefully because it contains toner.

When you replace the drum unit, you should clean the FAX/MFC.

For best performance, use only a genuine Brother toner cartridge. The product

should be used only in a clean, dust-free environment with adequate ventilation.

WARNING

Just after you have used the FAX/MFC, some internal parts of the machine are

extremely HOT! So please be careful.

The drum unit is a consumable item, and it is necessary to replace it

periodically. There are many factors that determine the actual drum life, such

as temperature, humidity, type of paper and toner that you use and the number

of pages per print job, etc. The drum life is estimated at approximately 20,000

pages at continuous printing and 8,000 pages at 1 page per job. The actual

number of pages your drum will print may be significantly less than these

estimates. Because we have no control over the many factors that determine the

actual drum life, we cannot guarantee a minimum number of pages that will be

printed by your drum.

HOT!

Inside the Fax Machine

20 - 24

TROUBLESHOOTING AND ROUTINE MAINTENANCE

Follow these steps to replace the drum unit:

Make sure you close the document tray and the extension.

Open the top

cover.

Remove the used

drum unit. Place

the drum unit on

a drop cloth or

large piece of

disposable paper

to avoid spilling

and scattering the

toner.

Remove the toner

cartridge from the drum

unit and keep it in a safe

place. For more

information, see

Replacing the Toner

Cartridge,

page 20-19.

Note

Discard the used drum unit according to local regulations. If you are not sure of

them, call your local Sanitation Department. Be sure to seal the drum unit

tightly so toner powder does not spill out of the unit. When discarding used

drum units, keep them separate from domestic garbarage.

op Cover

Drum Unit

Toner

Cartridge

Toner

Cartridge

TROUBLESHOOTING AND ROUTINE MAINTENANCE

20 - 25

Place the used drum unit into the aluminum bag and discard it according to local

regulations.

Caution

Do NOT remove the clear plastic starter sheet!

■

Wait to unpack the drum unit until immediately before installing it into the FAX/

MFC.

If an unpacked drum unit is subjected to excessive direct sunlight or room light,

the unit may be damaged.

■ Handle the toner cartridge and the drum unit carefully because they contain

toner. If toner scatters and your hands or clothes get dirty, immediately wipe or

wash with cold water.

Aluminum

Bag

New Drum

Unit

Old Drum

Unit

Starter Sheet

20 - 26

TROUBLESHOOTING AND ROUTINE MAINTENANCE

Reinstall the toner cartridge into the new drum unit. For more information, see

Replacing the Toner Cartridge, page 20-19.

Holding the new drum unit by its

handles, install it. Close the top

cover.

The FAX/MFC will eject the

clear plastic starter sheet

automatically.

Caution

■ Do not touch the scanner window with your finger.

■ Handle the toner cartridge and drum unit carefully because they contain toner.

If toner scatters and your hands or clothes get dirty, immediately wipe or wash

it off with cold water.

Toner

Cartridge

Drum

Unit

Top Cover

Drum Unit

Clear Plastic Starter Sheet

GLOSSARY

G - 1

Glossary

ADF (Automatic Document Feeder) Refers to the number of pages that can be placed in the

document feeder and fed one at a time automatically.

Auto Dial List A listing of names and numbers stored in One Touch (FAX-2800) and Speed Dial

memory, in numerical order.

Automatic E-Mail Printing Software application that automatically prints incoming E-mail

messages on the FAX/MFC. (Instructions are on the CD-ROM.)

automatic fax transmission Sending a fax without picking up the handset or pressing Hook.

Automatic Redial If the fax did not go through because the line was busy, the FAX/MFC redials

the number.

Backup Print Sets your FAX/MFC to print a copy of every fax that is received and stored in

memory. This is a safety feature so you will not lose messages during a power failure.

beeper The sound the keys make when they are pressed, an error occurs or a document has been

received or transmitted.

beeper volume Volume setting for the beep when you press a key or make an error.

Broadcasting The ability to send the same fax message to more than one location.

Caller ID A service purchased from the Telephone Company that lets you see the number (or

name) of the party calling you.

Call Waiting Caller ID If you subscribe to this service from the Telephone Company, your

FAX/MFC will show the Caller ID of a second call while you are on the telephone. You can

switch back and forth between two calls.

CNG tones The special tones (beeps) sent by fax machines during automatic transmission to tell

the receiving machine that a fax machine is calling.

communication error (or Comm. Error) An error during fax sending or receiving, usually

caused by line noise or static.

Coding Method Method of coding the information contained in an original. All fax machines

must use a minimum standard of Modified Huffman (MH). Your fax machine is capable of

greater compression methods, Modified Read (MR) and Modified Modified Read (MMR), if

the receiving machine has the same capability.

Compatibility Group The ability of one fax unit to communicate with another. Compatibility is

assured between ITU-T Groups.

G - 2

GLOSSARY

Contrast A setting that compensates for dark or light originals, by lightening dark documents or

darkening light documents.

Cover Page Prints a page at the other party’s machine that contains the sender and recipient’s

name and fax number, number of pages and comment. You can generate an electronic cover

page at the other end with pre-programmed information from memory, or you can print a

sample cover page to fax with your document.

Cover Page Message The comment that is on the Cover Page. This is a programmable feature.

Delayed Fax Sends your fax at a later time that day.

Delayed Timer You can program a certain time each day that all delayed faxes will be sent on a

first come first served basis.

Distinctive Ring A service purchased from the Telephone Company that provides another phone

number on an existing phone line. The Brother FAX/MFC uses the new number to simulate

a dedicated fax line.

drum unit A printing device for your FAX/MFC.

Dual Access (Not available for color fax) Your FAX/MFC can scan outgoing faxes or scheduled

jobs into memory at the same time it is sending a fax or receiving or printing an incoming fax.

Easy Receive Enables your FAX/MFC to respond to CNG tones if you interrupt a fax call by

answering it.

ECM (Error Correction Mode) Detects errors during fax transmission and resends the page(s)

that had an error.

Electronic Cover Page A preprogrammed cover page that is transmitted from the FAX/MFC’s

memory, eliminating the need for making up cover pages manually.

extension phone A telephone on the fax number that is plugged into a separate wall jack.

external phone A TAD (telephone answering device) or telephone that is plugged into the EXT

jack of your FAX/MFC.

F/T Ring Time The length of time the FAX/MFC rings (when the answer mode setting is FAX/

TEL) to notify you to pick up a voice call that it answered.

FAX/TEL mode You can receive faxes and telephone calls. Do not use FAX/TEL if you are

using an external answering machine.

Fax Activity Report Lists information about the last 50 incoming and outgoing faxes. TX means

Transmit. RX means Receive.

Fax Forwarding Sends a fax received in memory to another preprogrammed fax number.

Fax Storage You can print stored faxes later, or retrieve them from another location using Fax

Forwarding, Paging, or Remote Retrieval functions.

fax tones The signals sent by sending and receiving fax machines while communicating

information.

Fine Mode Resolution is 203 × 196 dpi. It is used for small print and graphs.

gray scale The shades of gray available for copying and faxing photographs.

Group number A combination of One Touch (FAX-2800) and Speed Dial numbers that are

stored on Speed Dial number (or One Touch key for FAX-2800) for Broadcasting.

Interval The preprogrammed time period between automatically printed Fax Activity Reports.

You can print Activity Reports on demand without interrupting this cycle.

GLOSSARY

G - 3

LCD (liquid crystal display) The display screen on the FAX/MFC that shows interactive

messages during On-Screen Programming. It defaults to the date and time when the machine

is idle.

manual fax When you press Hook—OR—lift the handset so you can hear the receiving fax

machine answer before you press Fax Start to begin transmisson.

Menu Mode The programming mode for changing the settings of your FAX/MFC.

Multi-Function Link

Pro Suite Software application (For MFC-4800 Only) Turns your

MFC into a printer and a scanner and enables PC faxing using the MFC.

Next Fax Reservation Accepts the next document in the document feeder for transmission while

the Memory is full.

One Touch Keys on the FAX-2800 control panel where you can store numbers for easy dialing.

You must use a separate key for each number.

Out of Paper Reception Receives faxes into the FAX/MFC’s memory when the machine is out

of paper.

Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on

overseas phone lines.

Paging Feature enables your fax unit to call your pager when a fax is received into its memory.

Pause Allows you to place a 3.5 second delay in the dialing sequence stored on One Touch and

Speed Dial numbers.

Photo mode A resolution setting that uses varying shades of gray for the best representation of

photographs.

Polling The process of a fax machine calling another fax machine to retrieve waiting fax

messages.

printer alarm Audible alarm when the printer is not able to print.

Pulse (For Canada only) A form of rotary dialing on a telephone line.

Real Time Transmission When memory is full, you can send documents in real time.

Reduction reduces the size of incoming faxes.

Remaining jobs You can check which jobs are waiting in memory and cancel jobs individually.

Remote Activation allows you to transfer a fax call, answered at an extension phone, to the

FAX/MFC.

Remote Retrieval Access Code The four-digit code (159 ) that allows you to call and access

your FAX/MFC from a remote location.

Resolution The number of vertical and horizontal lines per inch. See: Standard, Fine, Super Fine

and Photo.

Ring Delay The number of rings before the FAX/MFC answers in FAX or FAX/TEL mode.

Ring Volume Volume setting for the FAX/MFC’s ring.

scanning The process of sending an electronic image of an original paper document into your

computer.

G - 4

GLOSSARY

ScanSoft™ PaperPort

LE for Brother A document management application that enables you

to view scanned documents.

Speed Dial A preprogrammed number for easy dialing. You must press the Search/Speed

Dial button and then

#, two digit code (and Fax Start) to start the dialing process.

Standard resolution 203 × 98 dpi. It is used for regular size text and quickest transmission.

Station ID The stored information that appears on the top of faxed pages. It includes the sender’s

name and fax number.

Super Fine resolution 203 × 392 dpi. Best for very small print and line art.

TAD (telephone answering device) You can connect an external TAD to the EXT. jack of the

FAX/MFC for TAD mode.

temporary settings You can select certain options for each fax transmission without changing

the default settings.

toner cartridge An accessory that holds toner for the drum unit on Brother laser models.

Toner Save A process that causes less toner to be affixed to the page to extend the life of the toner

cartridge. This will make the print on received documents significantly lighter.

transmission The process of sending documents over the phone lines from your FAX/MFC to

the receiving fax machine.

User Settings List A printed report that shows the current settings of your FAX/MFC.

Transmission Verification Report A listing of each transmission, date, time and number of

pages.

SPECIFICATIONS

S - 1

Specifications

Product Description

Five performance modes are available for the 5 in1 model MFC-4800:

Fax, Printer, Copier, Scanner and PC Fax.

The FAX-2800 is a plain paper fax model.

Fax

Coding System MH/MR/MMR:

Modem Speed 14400-2400 bps;

Automatic Fallback:

Document Input Width 5.8 inches to 8.5 inches (148 mm to 216 mm)

Document Input Length 3.9 inches to 14.1 inches (100 mm to 360 mm)

Printing Width 8.2 inches (208 mm)

Scanning Width 8.2 inches (208 mm)

Paper Size Letter/Legal/A4

Automatic Document

Feeder (ADF)

Up to 20 sheets (20 lb)

Multi-purpose Sheet

Feeder

200 sheets (20 lbs)

Gray Scale 64 levels

Polling Types Standard or Sequential

Contrast Control Automatic/Super Light/Super Dark

(manual setting)

Resolution • Horizontal

• Vertical

203 dot/inch (8 dot/mm)

Standard—98 line/inch (3.85 line/mm)

Fine, Photo—196 line/inch (7.7 line/mm)

Superfine, Photo—392 line/inch (15.4 line/mm)

Out of Paper Reception Up to 90 pages* in memory

One Touch dial 8 stations (FAX-2800)

Speed Dial 100 stations

Automatic Redial 3 times at 5 minute intervals

Speaker Type Monitor

Auto Answer 0, 1, 2, 3 or 4 rings

Communication Source Public switched telephone network

S - 2

SPECIFICATIONS

* “Pages” refers to the “Brother Standard Chart No. 1” with MMR cording

and standard resolution. Specifications and printed materials are subject to

change without prior notice.

Printer (For MFC-4800 Only)

Consumable Items Toner cartridge Life Expectancy:

Up to 2,200 pages/new toner cartridges

Up to 1,000 pages/starter toner cartridges

(USA, Canada and some other areas only)

(Letter size or A4 paper at 5% print coverage)

Toner life expectancy will vary depending upon the type of average print job.

Drum Unit Life Expectancy:

Up to 20,000 pages (at 20 pages per job.)

Up to 8,000 pages at 1page per job.

There are many factors that determine the actual drum life (such as the temperature,

humidity, type of paper, toner you use and number of pages per print job.).

Drum life will be longer in print and copy modes compared to fax mode.

Printer Driver Windows

95/98/98SE/Me/2000 Professional and Windows

Workstation Version 4.0 driver supporting Brother

Native Compression mode and bi-directional capability

Apple

Macintosh

QuickDraw

Driver for OS8.5/8.51/8.6/

9.0/9.0.4/9.1

Interface Bi-directional parallel (IEEE 1284);

USB (Universal Serial Bus) Interface

Memory Capacity 2 MB

Print Method Electrophotography by semiconductor laser beam scanning

Resolution 600 dots/inch

Print Quality Normal print mode

Economy print mode

Print Speed Up to 10 pages/minute (Using letter or A4 size paper in

cassette.)

True Type Fonts

on CD-ROM

TrueType compatible soft-fonts for Windows

on the on

bundled CD-ROM

SPECIFICATIONS

S - 3

Computer Requirements (For MFC-4800 Only)

Electrical and Environment

Temperature (Allowable) 50 - 90.5° F (10 - 32.5° C)

(Storage) 32 - 104° F (0 - 40° C)

Warm-Up Approx. 12 seconds at 73.4° F (23° C)

Power Source 120V AC 50/60Hz (USA, Canadian Version Only)

Power Consumption Average Operating (Copying) 260 W or less

Peak: 940 W (25° C) or less

Sleep Mode: 10 W or less

Stand by: 70 W or less (25° C) or less

Noise Operating: 50 dB A or less

Stand by: 39 dB A or less

Humidity Operating: 35 to 80% (without condensation)

Storage: 10 to 90% (without condensation)

Dimensions 15

1/2 × 14 1/12 × 9 1/2 inches/(395 × 359 × 243 mm)

Weight 16.5 lbs/(7.5 kg) (without drum unit)

Processor

Minimum Speed

Minimum

RAM

Recommended

RAM

Available Hard

Disk Space

Minimum System Requirements

Computer Platform

& Operating System Version

95, 98, 98SE

Workstation 4.0

2000 Professional

OS 8.5 – 8.51 (Printing Only)

OS 8.6 – 9.2

(Printing and Scanning)

Mac OS X v.10/10.1 (Printing Only)

Windows

Operating

Systems

Apple

iMac

/iBook

G3/G4 Operating

Systems

Pentium 75MHz

Pentium 150MHz

Pentium 75MHz

Pentium 133MHz

Pentium 233MHz

24MB

32MB

64MB

All base models meet minimun requirements

32MB

64MB

128MB

50MB

NOTE: USB is not supported under Windows

95 or Windows NT

4.0

All registered trademarks referenced herein are the property of their respective companies.

Printer Driver can be downloaded from http://solutions.brother.com

S - 4

SPECIFICATIONS

Parallel Interface

Interface Connector Printer Side: Amphenol FCN-685J036-L/X or equivalent

A shielded cable should be used.

USB (Universal Serial Bus) Interface

Pin Assignment

Pin No. Signal Direction Pin No. Signal Direction

DATA STROBE

Input 19 0V(S.G.) -

2 DATA 1 Input 20 0V(S.G.) -

3 DATA 2 Input 21 0V(S.G.) -

4 DATA 3 Input 22 0V(S.G.) -

5 DATA 4 Input 23 0V(S.G.) -

6 DATA 5 Input 24 0V(S.G.) -

7 DATA 6 Input 25 0V(S.G.) -

8 DATA 7 Input 26 0V(S.G.) -

9 DATA 8 Input 27 0V(S.G.) -

10 ACKNLG Output 28 0V(S.G.) -

11 BUSY Output 29 0V(S.G.) -

12 PE Output 30 0V(S.G.) -

13 SLCT Output 31

INPUT PRIME

Input

14 AUTO FEED Input 32 FAULT Output

15 N.C. - 33 N.C. -

16 0V (S.G.) - 34 N.C. -

17 0V (S.G.) - 35 N.C. -

18 +5V - 36 SLCT IN Input

Pin Assignment

Pin No. Signal

1 Vol (+5V)

2 - Data Serial Data -

3 + Data Serial Data +

4 Ground

INDEX

I - 1

Index

access codes, for dialing, storing 7-6

accessories and supplies ii

ADF (Automatic Document Feeder) 6-1

Alternating Displays 3-1

assembly

drum unit assembly 2-3

grounded 3-prong plug 2-5

handset 2-5

loading paper 2-7

power code 2-5

telephone line cord 2-5

toner cartridge 2-3

automatic

dialing 7-4

fax receive 5-1

transmission 6-3

Bi-directional Parallel Cable 2-1

Brightness 1-3, 1-4, 1-5, 1-6

Broadcasting 7-7

setting up Groups for 7-3

Brother

accessories and supplies ii

Brother numbers i

Customer Service i

fax-back system i

Frequently Asked Questions (FAQs) i

test sheet, sending 1-2

warranties iii, vi

Brother Control Center

using and configurating 14-2 to 14-16

CALL PICKUP 8-3

Call Waiting Caller ID 8-4

Caller ID 8-3, 8-4

Canceling

Fax Forwarding 9-4

fax jobs in memory 5-7

jobs awaiting redial 6-4

Paging 9-4

scheduled job 5-7

cleaning

drum unit 20-18

printer 20-17

scanner 20-16

Computer Requirement S-3

control panel 1-3, 1-5

convert to an RJ11 jack 2-12

copy

Contrast 11-6

default setting 11-6

keys 11-2

resolution 1-3, 1-5

copy(ies)

contrast 11-4

enlarging 11-3

multiple 11-1

photographs 11-4, 11-6

quality 20-12

reducing 11-3

scannable area 11-1

single 11-1

temporary settings 11-2

corrections 4-3

cover page 4-2, 6-6, 6-7, 6-8

composing 6-6

custom comments 6-6

for all faxes 6-7

for next fax only 6-7

printed form 6-8

credit card numbers 7-6

dialing 7-6

storing 7-6

custom telephone features 2-14, 20-9

Customer Service i

Date and Time, setting 4-1

I - 2

INDEX

Delayed Batch Transmission 6-10

Delayed Fax, sending 6-9

dialing

access codes 7-6

automatic fax redial 6-3

credit card numbers 7-6

Groups 7-7

One Touch numbers (FAX-2800) 7-5

Pulse (For Canada) 7-8

Search 7-4

Speed Dial numbers 7-5

difficulties with your machine 20-7

document Size and Resolution 6-1

drivers

Macintosh

18-1

printing 12-1

Windows

12-1, 13-1

drum unit

cleaning 20-18

installing 2-3

replacing 20-23

Dual Access 6-3

Easy Receive 5-3

ECM (Error Correction Mode) 1-8

entering text 4-2

envelopes 2-7

error messages on LCD 20-1

CHECK PAPER 20-1

COMM.ERROR 20-1

NOT REGISTERED 20-3

OUT OF MEMORY

while scanning a document 11-2

extension telephone, using 5-5

external telephone answering device (TAD)

1-8, 2-9

external telephone, connecting 2-9

external two-line TAD 2-12

fax codes

Fax Receive Code 5-3, 5-5

Remote Retrieval Access Code 9-3

troubleshooting 5-5

Fax Forwarding 9-1

changing remotely 9-4, 9-5

programming a number 9-1

Fax Redial 6-3

Fax Storage

printing from 5-6

setting 9-2

fax, stand-alone

receiving 5-1

erasing from memory 9-2

Polling 5-6

reducing to fit on paper 5-4

retrieving from a remote site 9-5

sending

automatic fax redial 6-1

automatic transmission 6-3

canceling from memory 6-4

contrast, setting 6-5

cover page 6-6

delayed 6-9

from memory (dual access) 6-3

in real time 6-3

manual transmission 6-2

overseas 6-8

polling 6-10

resolution 6-5

FAX/TEL mode 5-3

answering at extension phones 5-5

double-ringing (voice calls) 5-3

Fax Receive Code 5-5

receiving faxes 5-3

Ring Delay, setting 5-2

Telephone Answer Code 5-5

Filter Core

attach to a USB cable

for Macintosh user 18-1

Fixed reduction 5-4

gray scale S-1

Groups for Broadcasting, setting up 7-3

INDEX

I - 3

Hearing aid compatible 4-5, 19-1

HELP 1-3, 1-5

iMac 18-1

improving print quality 20-12, 20-16

jack

converting telephone wall outlets 2-12

EXT.jack 2-13

wall jacks 2-12, 2-13

jams 20-5

LCD (Liquid Crystal Display) 3-1

Macintosh

G3, G4 or iMac™ 18-1

maintenance, routine 20-16

manual

mode 5-1

transmission 6-2

Memory Storage 4-6

Multi-Function Link

Pro Suite

printing 12-1

driver 12-1

Multi-Line Connections (PBX) 2-13

multi-purpose sheet feeder capacity 2-8

OCR (ScanSoft™ TextBridge

) 15-1

One Touch numbers

changing 7-2

dialing 6-2, 7-1, 7-3, 7-5, 7-6

storing 7-1

On-Screen Programming 3-1

Options Key 11-4

OUT-OF-AREA 8-3

packing list 2-1

Paging 9-1, 9-2

programming a number 9-1

paper

jam 20-5

size 2-7, 4-1

specifications 2-7, 2-8, S-1

type 1-3, 1-5

PaperPort

for Brother

exporting an image file 15-4

prescanning an image 15-7

scanning into PC

accessing 15-4

settings 15-5

uninstall 15-1

viewing faxes and files 15-2

PC FAX (For Macintosh

) 18-3

sending 18-3

Address Book 18-5

Group 18-6

PC FAX (For Windows

) 16-3

sending

address book 16-7

cover page 16-12

facsimile style 16-14

group 16-9

setting up 16-3

simple style 16-15

Polling 5-6, 6-10

power 2-2

cord 2-5

electrical outlet 2-5

failure 4-6

Printer Driver 13-1

printing 5-6, 6-8, 12-1

difficulties 20-7

PC software settings 12-1

quality 20-12

resolution S-2

specifications S-2

speed S-2

I - 4

INDEX

Real Time Transmission 6-3

Receive Mode 5-1

FAX ONLY 5-1

FAX/TEL 5-1

MANUAL 5-1

TAD, external 2-9, 5-1

Redial/Pause 1-3, 1-5, 6-3, 7-8

reducing

copies 11-3

long faxes 5-4

remote codes for extension phones 5-5

Remote Retrieval 9-3

access code 9-2

changing 9-3

using 9-3

commands 9-4

getting your faxes 9-5

Reports 10-1

resolution

fax (standard, Fine, Super Fine,

Photo) S-1

printing S-2

scanning 15-5

setting for next fax 6-5

safety instructions 19-5

Search 7-4

Sending 18-3

shipping the machine 20-14

Sleep mode 4-7

software

using

Brother Control Center 14-1

iMac™/Macintosh 18-1

ScanSoft™ Paper Port

15-1

special characters 4-3

Speed Dial 1-3, 1-5

changing 7-2

dialing 7-5

storing 7-2

Station ID 1-2, 4-2

Federal regulation 4-3

set up (fax neader) 4-2

TAD (Telephone Answering Device) 1-8,

2-10, 2-12, 2-13, 5-1

connecting 2-9

timer 6-9

Tone signals on pulse line 7-8

toner cartridge

installing 2-3

replacing 20-19

save feature 4-7

transparencies 2-7

Triplex adapter 2-12

troubleshooting 20-1

document jam 20-5

error messages on LCD 20-1, 20-2

if you are having difficulty 20-7

incoming calls 20-9

phone line connections 20-8

printer difficulties 20-10

printing or receiving faxes 20-7

sending faxes 20-8

Windows

setup printing 20-11

Two-Line Phone System 2-11, 2-12, 2-13

converting wall jacks 2-12

Using the Options Key 11-4

voice calls

FAX/TEL (double-ring) 5-3

Volume, setting

beeper 4-4

handset 4-5

amplify (for hearing-impaired) 4-6

ring 4-4

speaker 4-4

INDEX

I - 5

Warranties

Canada vi

Disclaimer of Warranties iii

USA iv

Windows

12-1

World Wide Web i

I - 6

INDEX

REMOTE RETRIEVAL ACCESS CARD

R - 1

Remote Retrieval Access Card

If you plan to receive fax messages while away from your FAX/MFC, carrying

the Remote Retrieval Access Card printed below will serve as a convenient

reminder of the retrieval procedures. Simply cut out the card and fold it to fit

your wallet or organizer. Keeping it handy will help you derive the full benefit

of your machine’s forwarding, paging and remote retrieval features.

Using Remote Retrieval Access Code

Dial your fax number from a fax machine using touch tone.

When your FAX/MFC answers, immediately enter your

Remote Retrieval Access Code (159 ).

Your FAX/MFC signals the kinds of messages received:

1 long beep — Fax message(s)

No beeps — No messages.

After 2 short beeps, enter a command.

Press

9 0

to reset your FAX/MFC when you finish.

Hang up.

Press

9 7 1

1 long beep — Fax message(s)

3 short beeps — No messages

CHANGE ANSWER MODE

Press

9 8

then for TAD:ANSWER MACH.,

press

FAX/TEL (Fax/Telephone),

press

FAX ONLY,

press

EXIT REMOTE OPERATION

Press

9 0

HECK

ECEIVING

TATUS

EMOTE

ETRIEVAL

CCESS

ARD

Fold Fold

R - 2

REMOTE RETRIEVAL ACCESS CARD

Press

Menu/Set

fax number where you want your fax messages forwarded,

and then press .

Program Fax Forwarding Number, press

. Enter the new

Turn Fax Storage on, press

Turn Fax Storage off

, press

RETRIEVE A FAX

Press

9 6

then to Retrieve all faxes, press

then enter the number of remote fax machine, and then press

. After the beep, hang up and wait.

Erase all fax messages, press

Changing Remote Retrieval Access Code

Enter a three-digit number from 000 to 999.

The cannot be changed.

Press

Menu/Set

Press

Stop/Exit

Remote Commands

CHANGE PAGING/FAX FORWARDING SETTING

Press

9 5

then to Turn feature off, press

Select Fax Forwarding, press

Select Paging, press

Fold Fold

EQUIPMENT ATTACHMENT LIMITATIONS

(For Canada Only)

NOTICE:

The industry Canada label identifies certified equipment. This certification

means that the equipment meets telecommunications network protective,

operational and safety requirements as prescribed in the

appropriate Terminal Equipment Technical Requirements document(s). The

Department does not guarantee the equipment will operate to the user s

satisfaction.

Before installing this equipment, users should ensure that it is permissible to

be connected to the facilities of the local telecommunications company.

The equipment must also be installed using an acceptable method of

connection. The customer should be aware that compliance with the above

conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative

designated by the supplier. Any repairs or alterations made by the user to

this equipment, or equipment malfunctions, may give the telecommunications

company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground

connections of the power utility, telephone lines and internal metallic water

pipe system, if present, are connected together.

This precaution may be particularly important in rural areas.

Caution:

Users should not attempt to make such connections themselves,

but should contact the appropriate electric inspection authority, or electrician,

as appropriate.

NOTICE

The Ringer Equivalence Number (REN) assigned to each terminal device

provides an indication of the maximum number of terminals allowed

to be connected to a telephone interface. The termination on an interface

may consist of any combination of devices subject only to the requirement

that the sum of the Ringer Equivalence Numbers of all the devices does not

exceed 5 REN=0.3

These machines are made for use in the USA and CANADA only. We cannot recommend

using them overseas because it may violate the Telecommunications Regulations of that

country and the power requirements of your fax machine or multi-function center may not

be compatible with the power available in foreign countries. Using USA or CANADA

models overseas is at your own risk and will void your warranty.

Brother International Corporation

100 Somerset Corporate Boulevard

P.O. Box 6911

Bridgewater, NJ 08807–0911 USA

Brother International Corporation (Canada) Ltd.

1 rue Hôtel de Ville,

Dollard-des-Ormeaux, QC, CANADA H9B 3H6

Visit us on the World Wide Web

http://www.brother.com

Brother FAX-2800

Product's Documents

User Manual

Specifications

Brother FAX-2800 Questions and Answers

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