Brother MFC-9800 User Manual

MFC-9800

OWNER’S MANUAL

version C

If You Need to Call Customer Service

Please complete the following information for future

reference:

Model Number: MFC-9800

Serial Number*:

Date of Purchase:

Place of Purchase:

* The serial number is on the back of the unit. Retain

this manual with your sales receipt as a permanent

record of your purchase, in the event of theft, fire or

warranty service.

Brother Numbers

Brother fax-back system

Brother Customer Service has installed an easy-to-use fax-back system, so you can get instant

answers to common technical questions and product information for all Brother products.

This system is available 24 hours a day, 7 days a week. You can use the system to send faxes

to any MFC, not just the one from which you are calling. Call and follow the voice prompts

to receive faxed instructions on how to use the system and your index of fax-back subjects.

If you can’t resolve a difficulty with your Brother MFC using this manual, call

our fax-back system, and follow the voice prompts to receive faxed instructions

about using the system and an index of fax-back subjects.

The Brother fax-back system number (USA only) has been preprogrammed on

One Touch key

Frequently Asked Questions (FAQs)

The Brother Solutions Center is our one-step resource for all your

Fax Machine/Multifunction Center needs. You can download the latest software

and utilities, read FAQs and troubleshooting tips, and go to the ‘Solutions’

section to learn how to get the most from your Brother product.

For Customer Service

Dealers/Service Centers (USA Only)

For the name of a Brother authorized dealer or service center, call 1-800-284-4357.

Service Centers (Canada Only)

For service center address in Canada, call 1-877-BROTHER.

IMPORTANT

For technical and operational assistance, you must call the country where you

purchased the MFC. Calls must be made

from within

that country.

In USA:

1-800-521-2846

You can check here for Brother Printer Driver updates.

In USA:

1-800-284-4329 (voice)

1-908-575-8790 (fax)

1-800-284-3238 (TTY service for the hearing-impaired)

In Canada:

1-877-BROTHER (voice)

1-514-685-4898 (fax)

1-514-685-6464 (voice)

In Montreal

http://solutions.brother.com

BROTHER NUMBERS

Ordering Accessories and Supplies

For best quality results use only genuine Brother accessories, available at most

Brother retailers. If you cannot find the accessory you need and you have a Visa,

MasterCard, Discover or American Express credit card, you can order

accessories directly from Brother. (In the USA, you can visit us online for a

complete selection of Brother accessories and supplies available for purchase.)

IMPORTANT

For technical and operational assistance, you must call the country where you

purchased the MFC. Calls must be made

from within

that country.

In USA:

1-888-879-3232 (voice)

1-800-947-1445 (fax)

http://www.brothermall.com

In Canada:

1-877-BROTHER (voice)

Description Item

Laser Fax Toner TN-430 (Able to print 3000 pages)

TN-460 (Able to print 6000 pages)

Laser Fax Drum DR-400

Telephone Line Cord LG3077001

IEEE-1284 Bi-directional Cable F2A046-10

Power Protector for A/C Power, Phone

Line Surges and Voltage Spikes (2

outlets)

QPD120

Power Protector for A/C Power, Phone

Line Surges and Voltage Spikes (8

outlets)

FX120

Paper Cassette #2 (Option)

LT-400

Network (LAN) Board (Option)

Brother Print/Fax Server (10/100 Base-

TX Ethernet Network)

NC-8100h

Owner’s Manual LE7057001

ORDERING ACCESSORIES AND SUPPLIES

iii

Notice – Disclaimer of Warranties

(For USA and Canada)

BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS

(COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED,

INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND

FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER’S

LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS

REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS

CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK

AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE

EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND

SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL,

INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS

PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE)

ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER’S

LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME

STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR

LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE

LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY

TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF

THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE),

PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled

and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to

change without notice.

Brother reserves the right to make changes without notice in the specifications and

materials contained herein and shall not be responsible for any damages (including

consequential) caused by reliance on the materials presented, including but not

limited to typographical and other errors relating to the publication.

Disclaimer–User Installation of

Memory Board(s)

In some cases, product may be modified by adding and/or replacing the memory board(s) with

approved replacements. Any damage to the product, the memory board(s) to be inserted therein

or otherwise, caused as a result of improper installation (including installation of other than

approved memory boards(s)) is not covered

by the Limited Warranty. If you do not feel

comfortable with the installation of approved memory board(s), contact a Brother Authorized

Service Center to perform the installation of the memory board(s) for you. If you elect to use a

Brother Authorized Service Center, you will be responsible for a moderate service charge. For

the name and location of a convenient Authorized Service Center, please call 1-800-521-2846.

NOTICE – DISCLAIMER OF WARRANTIES

BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE

(USA Only)

This warranty gives you certain rights and

you may also have other rights that may vary

from state to state.

This warranty is given only to the first end-

use purchaser of the accompanying product

(referred to in this warranty as “this Product”).

What is covered:

Brother warrants to you for

the Warranty Period that there are no defects

in the materials, workmanship or Year 2000

compliance of this Product. The “Warranty

Period” is 1 year from the date you

purchased this product. The “Warranty

Period” for consumable items, such as Print

Heads, Toner, Drums, Ink Cartridges, Print

Cartridges, Refill Ribbons, Therma PLUS

Paper and Thermal Paper, etc. is 90 days

from the date of purchase, or the rated life of

the Consumable item, whichever is shorter.

What is NOT covered:

Warranty WILL BE

VOID by Brother for repairs or replacements

made necessary due to the following: (1) If

the Product was not purchased from an

authorized Brother reseller within the United

States, (2) The Product has been serviced or

modified by anyone other than an Authorized

Service Representative of Brother, (3) The

serial number has been modified, defaced or

removed from this Product, (4) Non-

Brother®-brand or non-Brother approved

parts, supplies, power supplies or other

accessories have been used with this

Product, (5) Any damage caused by

accident, neglect, abuse or misuse or, the

recommended monthly volume has been

exceeded, (6) Damages caused as a result

of modification, alteration or repairs

performed by anyone other than a Brother

Authorized Service Representative. (7) NOT

COVERED UNDER WARRANTY ARE:

Consumable items, for example (including,

but not limited to): ribbons, ink or toner

cartridges, toner drum units, print heads,

cleaning and/or instances where no defects

in material or workmanship are found in the

Product, etc. (8) Damage caused by

improper connection and/or disconnection of

the Product; failure of the operator to follow

operational instructions, improper set up of

the Product.

What to do if you think your Product is

defective:

Call our Customer Service

Hotline at 1-800-284-4329, or if you suspect

a defect in materials or workmanship in this

Product, you can report it to a Brother

Authorized Service Center. During the

Warranty Period, supply Brother’s

representative with a copy of your dated bill

of sale showing that this Product was

purchased within the United States. For the

name of your Brother Authorized Service

Center, call 1-800-521-2846. After contacting

the Brother Authorized Service Center, you

may be required to deliver or send the

Product properly packaged, freight prepaid,

to the Authorized Service Center together

with a photocopy of your bill of sale.

What Brother will do:

Brother (or its

Authorized Service Center) will evaluate your

report of a possible defect to determine

whether a defect exists, and if it does exist,

Brother (or its Authorized Service Center) will

repair or (at Brother’s option) replace the

Product with a product that performs the

same functions and performs as well as the

original Product. Brother reserves the right to

supply refurbished or remanufactured

replacement parts provided that the

replacement parts conform to the

manufacturer’s specifications for new

products. The repaired or replacement

product will be returned to you at no cost.

Exchange Service:

When an exchange is

authorized, Brother will exchange your non-

working product with a refurbished or

remanufactured product that conforms to the

manufacturer’s specifications for new

products. The refurbished or

remanufactured Product you receive will be

covered by the balance of the limited

warranty period remaining on the original

Product, plus an additional thirty (30) days.

You will keep the replacement Product that is

sent to you and must return (or be billed up to

the cost of a new product) your original non-

working product, which shall become the

property of Brother. You must call Brother

Customer Service and if the representative

cannot correct the product’s malfunction over

the telephone and you elect the exchange

service, you must provide information

pertaining to this Product and you must also

provide a valid major credit card number.

Your credit card will be charged up to the cost

of a new Product if: (i) you do not return your

original Product to Brother within five (5)

business days; (ii) the malfunctions of your

original Product are not covered by the

limited warranty; (iii) the proper packaging

instructions are not followed and has caused

damage to the product; or (iv) the warranty

period on your original Product has expired

or has not been sufficiently validated with a

copy of the proof of purchase (bill of sale).

MFC LIMITED WARRANTY (USA)

BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE

(USA Only)

The Brother Customer Service Representative

will ship the exchange Product via next

business day delivery courier service, with

return instructions and prepaid return air bill.

Follow the return instructions. You must return

the original Product in the same shipping

carton in which the exchanged Product was

received and include a copy of proof of

purchase (bill of sale). Retain your original

accessory items and a copy of the return air

bill, signed by the courier.

Limitations:

Repair or replacement as

described above is your sole and exclusive

(that is, your only) remedy if this Product is

defective. Brother is not responsible for

damage to or loss of any equipment,

media, programs or data related to the use

of this Product. Except for that repair or

replacement,

Brother shall not be liable for

any direct, indirect, incidental or

consequential damages or specific relief.

Because some states do not allow the

exclusion or limitation of consequential or

incidental damages, the above limitation

may not apply to you.

THIS WARRANTY IS GIVEN IN LIEU OF

ALL OTHER WARRANTIES, WRITTEN

OR ORAL, WHETHER EXPRESSED BY

AFFIRMATION, PROMISE,

DESCRIPTION, DRAWING, MODEL OR

SAMPLE. ANY AND ALL WARRANTIES

OTHER THAN THIS ONE, WHETHER

EXPRESS OR IMPLIED, INCLUDING

IMPLIED WARRANTIES OF

MERCHANTABILITY AND FITNESS

FOR A PARTICULAR PURPOSE, ARE

HEREBY DISCLAIMED.

This Limited Warranty is the only warranty

that Brother is giving for this Product. It is

the

final expression and the exclusive and

only statement

of Brother’s obligations to

you. It replaces all other agreements and

under-standings that you may have with

Brother or its representatives.

This Limited Warranty (and Brother’s

obligation to you) may not be changed in

any way unless you and Brother sign the

same piece of paper in which we (1) refer to

this Product and your bill of sale date, (2)

describe the change to this warranty and

(3) agree to make that change.

Product Support:

Toll-free Customer

Service and technical support is available

for hardware operational assistance at 1-

800-284-4329. At any time, free technical

support in the form of Frequently Asked

Questions, troubleshooting tips and service

center locator is available through our fax-

back system at 1-800-521-2846 or

Brother’s Internet Web Site

(www.brother.com). Now you can visit us

on-line at (www.brothermall.com), your

complete source for genuine Brother

Accessories and Supplies.

ROTHER

NTERNATIONAL

ORPORATION

100 S

OMERSET

ORPORATE

LVD.

RIDGEWATER,

ERSEY

08807-0911

Please record your model and serial

numbers and your date and location of

Purchase below for your records. Keep this

information with your proof of purchase (bill

of sale) in case your Product is lost, stolen

or requires service.

Model # ___________________________

Serial # ___________________________

Date of purchase: ___________________

Store where purchased: ______________

Location of store:____________________

Important:

We recommend that you keep

all original packing materials, in the event

that you ship this product.

MFC LIMITED WARRANTY (USA)

BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE

LIMITED WARRANTY

(For Canada Only)

Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts,

Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service

Centers, will repair this MFC/Facsimile machine free of charge if defective in material or

workmanship. This Limited Warranty does not include cleaning, consumables

(including, without limitation, print cartridges, print head, toner and drum) or damage

caused by accident, neglect, misuse or improper installation or operation, any damage

caused from service, maintenance, modifications, or tampering by anyone other than a

Brother Authorized Service Representative, or from the use of supplies or consumable

items that are non-Brother products. Operation of the MFC/Facsimile machine in excess

of the specifications or with the Serial Number or Rating Label removed shall be deemed

abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In

order to obtain warranty service, the MFC/Facsimile machine must be delivered or

shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service

Center, together with your Proof of Purchase in the form of a Sales Receipt.

For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on

applicable models) during shipping will cause severe damage to the MFC/Facsimile and

will VOID the Warranty. (Refer to your Operation Manual for proper packaging.)

For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your

print head resulting from packing without the ink cartridges will VOID your warranty.

(Refer to your Operation Manual for proper packaging.)

BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED

INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF

MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO

THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY

WAIVED.

No oral or written information, advice or representation provided by Brother, its

Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create

another warranty or modify this warranty. This warranty states Brother’s entire liability

and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine

to operate properly.

Neither Brother nor anyone else involved in the development, production, or delivery of

this MFC/Facsimile machine shall be liable for any indirect, incidental, special,

consequential, exemplary, or punitive damages, including lost profits, arising from the

use of or inability to use the product, even if advised by the end user/purchaser of the

possibility of such damages. Since some Provinces do not allow the above limitation of

liability, such limitation may not apply to you.

This Limited Warranty gives you specific legal rights and you may also have other rights

which vary from Providence to Providence.

Warranty Service is available at Brother Authorized Service Centers throughout

Canada. For Technical Support or for the name and location of your nearest

Authorized Service Center call 1-877-BROTHER. Within Montreal, please call (514)

685-6464. Internet support: [email protected] or browse

Brother’s Web Site: www.brother.com

Brother International Corporation (Canada) Ltd.

1 Rue Hôtel de Ville

Dollard-Des-Ormeaux, QC H9B 3H6

LIMITED WARRANTY (CANADA)

vii

Quick Reference Guide

Sending Faxes

Automatic Transmission

Place the original face up in the

ADF, or face down on the scanner

glass.

Enter the fax number using One

Touch, Speed Dial, Search or the

dial pad.

Press

Fax Start

Sending a Cover Page

Place the original face up in the

ADF, or face down on the scanner

glass.

Press

When

NEXT FAX ONLY

appears, press

Set

Press or to select

(or

OFF

), and then press

Set

Press or to select a

comment, and then press

Set

Enter two digits to indicate the

number of pages being sent, and

then press

Set

Press

to select additional settings

—

—Press

if you are ready to

fax.

Enter the fax number.

Press Fax Start.

Real Time Transmission

You can send faxes in real time.

Place the original face up in the ADF,

or face down on the scanner glass.

Press Menu, 2, 2, 6.

Press or to select ON (or

OFF), and then press Set—OR—

For the next transmission only,

press or to select NEXT

FAX ONLY, and then press Set.

For the next fax only, press

or to select

(or

OFF

and then press Set.

Press 1 to select additional settings

—OR—Press 2 to fax.

Enter the fax number.

Press Fax Start.

Receiving Faxes

Select Receive Mode

There are four Receive modes:

FAX ONLY

MANUAL,

FAX/TEL

and

TAD: ANSWER

MACH

. Press Receive Mode

until the LCD shows your

selection. After two seconds the

LCD returns to the Data and Time

prompt and shows the new Receive

mode.

Brother fax-back system :

In USA: 1-800-521-2846

Brother Global Web Site :

http://www.brother.com

Frequently Asked Questions (FAQs)

and Product Support:

http://solutions.brother.com

Brother

Accessories & Supplies

In USA: 1-888-879-3232 (voice)

1-800-947-1445 (fax)

http://www.brothermall.com

Canada:

1-877-BROTHER (voice)

QUICK REFERENCE GUIDE

viii

Storing Numbers

Storing One Touch Dial

Numbers

Press Menu, 2, 3, 1.

Press the One Touch key where

you want to store the number.

Enter a number (up to 20 digits),

and then press Set.

Enter a name (or leave it blank),

and then press Set.

Press Stop/Exit.

Storing Speed Dial Numbers

Press Menu, 2, 3, 2.

Enter a two-digit Speed Dial number,

and then press Set.

Enter a number (up to 20 digits), and

then press Set.

Enter a name (or leave it blank) , and

then press Set.

Press Stop/Exit.

Dialing Operations

One Touch Dialing / Speed

Dialing

Place the original face up in the

ADF, or face down on the scanner

glass.

Press the One Touch key of the

number you want to call—OR—

Press Search/Speed Dial, press

#, and then press the two-digit

Speed Dial number.

Press Fax Start.

Search/Speed Dial

Place the original face up in the

ADF, or face down on the scanner

glass.

Press Search/Speed Dial, and

then enter the first letter of the

name you’re looking for.

Press or to search the

memory.

Press Fax Start, when the LCD

shows the name you want to call.

Making Copies

Single Copy

Place the original face up in the

ADF, or face down on the scanner

glass.

Press Copy.

Sorting Multiple Copies

(Using the ADF)

Place the original face up in the

ADF.

Use the dial pad to enter the

number of copies you want (up to

99).

Press Options, press or

to select OPT: STACK/SORT,

and then press Set.

Press or to select SORT,

and then press Set.

Press Copy.

QUICK REFERENCE GUIDE

TABLE OF CONTENTS

Table of Contents

Introduction..................................................................................... 1-1

Using This Manual..................................................................... 1-1

Finding Information............................................................. 1-1

Conventions Used in this Manual........................................ 1-1

Test Sheet Procedure and Product Registration (For USA Only)

. 1-2

To Complete Your MFC-9800 Registration On-Line

(For USA Only) .............................................................. 1-2

MFC-9800 Control Panel Overview .......................................... 1-3

About Your Machines ................................................................ 1-5

Custom Features .................................................................. 1-5

Do You Have Voice Mail on the Phone Line? ............... 1-5

Why Should There Be Trouble? ..................................... 1-5

How Can You Avoid Possible Problems? ...................... 1-5

Fax Tones and Handshake................................................... 1-5

ECM (Error Correction Mode)............................................ 1-6

Assembly and Connections............................................................. 2-1

Packing List................................................................................ 2-1

Choosing a Location................................................................... 2-2

Important Safety Instructions .............................................. 2-3

Release the Scanner Lock.................................................... 2-3

Assembly.................................................................................... 2-4

Installing the Drum Unit Assembly

(with Toner Cartridge) .................................................... 2-4

Paper........................................................................................... 2-5

Acceptable Paper ................................................................ 2-5

Paper Capacity of Paper Cassette........................................ 2-5

Paper Specification for the Cassette.................................... 2-5

Manual Feed Slot................................................................. 2-6

Loading Paper in the Paper Cassette ................................... 2-6

Manual Feed Slot................................................................. 2-7

Connecting the MFC .................................................................. 2-8

Connections................................................................................ 2-9

Connecting an External Telephone ..................................... 2-9

Connecting an External TAD

(Telephone Answering Device) ...................................... 2-9

Sequence ......................................................................... 2-9

Connections..................................................................... 2-9

Recording Outgoing Message (OGM) on External TAD

.. 2-10

Special Line Considerations.............................................. 2-11

Roll Over Phone Lines.................................................. 2-11

Two-Line Phone System............................................... 2-11

Converting Telephone Wall Outlets ............................. 2-11

Installing MFC, External Two-Line TAD, and

Two-Line Telephone ................................................ 2-12

Multi-Line Connections (PBX) ......................................... 2-13

If You are Installing the MFC to Work with a PBX:.... 2-13

Custom Features on Your Phone Line............................... 2-13

On-Screen Programming................................................................ 3-1

User-Friendly Programming....................................................... 3-1

Menu Mode ......................................................................... 3-1

Menu Selection Table.......................................................... 3-2

Initial Setup...................................................................................... 4-1

Getting Started............................................................................ 4-1

Setting Paper Size ............................................................... 4-1

Turning on Cassette #2 (Option) ......................................... 4-1

Setting Cassette Usage ........................................................ 4-2

Setting Date and Time......................................................... 4-2

Setting Station ID ................................................................ 4-3

Entering Text................................................................... 4-4

Inserting Spaces .............................................................. 4-4

Making Corrections......................................................... 4-4

Repeating Letters ............................................................ 4-4

Special Characters and Symbols ................................... 4-4

Setting the Ring Volume ..................................................... 4-5

Setting the Beeper Volume.................................................. 4-5

Setting the Speaker Volume ................................................ 4-5

Memory Storage .................................................................. 4-5

Turning On Automatic Daylight Savings Time .................. 4-5

Toner Save........................................................................... 4-6

Sleep Mode.......................................................................... 4-6

Setting Tone/Pulse Dialing Mode (For Canada Only) ........ 4-6

Setup Receive................................................................................... 5-1

Receive Mode Settings............................................................... 5-1

Select Your Receive Mode.................................................. 5-1

To Select or Change Your Receive Mode ...................... 5-2

TABLE OF CONTENTS

Setting Ring Delay .............................................................. 5-2

Setting F/T Ring Time (For FAX/TEL Mode Only)........... 5-3

Easy Receive ....................................................................... 5-3

Printing a Reduced Incoming Document (Auto Reduction)

.. 5-4

Setting the Print Density...................................................... 5-4

Advanced Receiving Operations................................................ 5-5

Operation from Extension Telephone ................................. 5-5

For FAX/TEL Mode Only .............................................. 5-5

Changing the Fax Receive Code..................................... 5-5

Printing a Fax in Memory.................................................... 5-6

Polling.................................................................................. 5-6

Setting Up Polling Receive............................................. 5-6

Setting Up Sequential Polling Receive........................... 5-7

Canceling a Scheduled Job.................................................. 5-7

PC-FAX Receive Mode....................................................... 5-7

Setup Send ....................................................................................... 6-1

Before You Begin....................................................................... 6-1

Sending Faxes Using Multiple Settings .............................. 6-1

Faxing from the ADF (Automatic Document Feeder) ........ 6-1

Faxing from the Scanner Glass............................................ 6-3

Manual Transmission .......................................................... 6-4

Automatic Transmission...................................................... 6-4

Manual and Automatic Fax Redial...................................... 6-4

Dual Access......................................................................... 6-4

Real Time Transmission...................................................... 6-5

Checking the Jobs Status..................................................... 6-5

Canceling a Job While Scanning the Original..................... 6-5

Canceling a Job in Memory................................................. 6-6

Basic Sending Operations .......................................................... 6-6

Contrast................................................................................ 6-6

Fax Resolution..................................................................... 6-7

Composing Electronic Cover Page...................................... 6-7

Composing Your Own Comments.................................. 6-8

Cover Page for the Next Fax Only.................................. 6-8

Always Send Cover Page................................................ 6-9

Using a Printed Cover Page ............................................ 6-9

Advanced Sending Operations................................................. 6-10

Overseas Mode .................................................................. 6-10

Delayed Timer................................................................... 6-10

Delayed Fax....................................................................... 6-10

xii

Delayed Batch Transmission ........................................ 6-11

Setting Up for Polling Transmit ........................................ 6-11

Auto Dial Numbers and Dialing Options ...................................... 7-1

Storing Numbers for Easy Dialing ............................................. 7-1

Storing One Touch Dial Numbers....................................... 7-1

Storing Speed Dial Numbers............................................... 7-2

Changing One Touch and Speed Dial Numbers.................. 7-2

Setting Up Groups for Broadcasting ................................... 7-2

Dialing Options .......................................................................... 7-3

Search .................................................................................. 7-3

Speed Dialing ...................................................................... 7-4

One Touch Dialing .............................................................. 7-4

Access Codes and Credit Card Numbers............................. 7-4

Broadcasting........................................................................ 7-5

Pause.................................................................................... 7-6

Fax Redial............................................................................ 7-6

Tone/Pulse (For Canada Only)............................................ 7-6

Telephone Services .......................................................................... 8-1

Custom Feature........................................................................... 8-1

Distinctive Ring................................................................... 8-1

What Does Your Telephone Company’s

“Distinctive Ring” Do?............................................... 8-1

What Does Brother’s “Distinctive Ring” Do? ................ 8-1

Do You Have Voice Mail?.............................................. 8-2

Before You Choose the Ring Pattern to Register ........... 8-2

Very Important .................................................................... 8-3

Registering the Distinctive Ring Pattern......................... 8-3

Caller ID .............................................................................. 8-3

Viewing Caller ID List.................................................... 8-4

Clearing a Caller ID Stored in Memory.......................... 8-4

Printing Caller ID List..................................................... 8-4

Remote Fax Options........................................................................ 9-1

Fax Forwarding/Paging .............................................................. 9-1

Programming a Fax Forwarding Number............................ 9-1

Programming Your Pager Number...................................... 9-1

Setting Fax Storage .................................................................... 9-2

Backup Print ........................................................................ 9-2

Changing Remote Retrieval Access Code.................................. 9-3

TABLE OF CONTENTS

xiii

Remote Retrieval................................................................. 9-3

Using Remote Retrieval Access Code................................. 9-3

Remote Commands ............................................................. 9-4

Retrieving Fax Messages..................................................... 9-5

Changing Fax Forwarding Number..................................... 9-5

Printing Reports............................................................................ 10-1

MFC Settings and Activity....................................................... 10-1

Customizing the Transmission Verification Report.......... 10-1

Setting the Fax Activity Report Interval ........................... 10-1

Using the Reports Key....................................................... 10-2

Making Copies............................................................................... 11-1

Basic Copy Operations............................................................. 11-1

Making a Single Copy (Using the ADF)........................... 11-1

Making Multiple Copies (Using the ADF)........................ 11-1

Single or Multiple Copies (Using the Scanner Glass)....... 11-2

Out of Memory Message................................................... 11-2

Temporary Copy Settings......................................................... 11-3

Copying Using Multiple Settings ...................................... 11-3

Using Enlarge/Reduce Key ............................................... 11-3

Copy Contrast.................................................................... 11-4

Using the Options Key ...................................................... 11-5

Copy Mode (Type of Original).......................................... 11-5

Sorting Multiple Copies (Using the ADF) ........................ 11-5

Special Copy Options (Using the ADF)............................ 11-6

Special Copy Options (Using the Scanner Glass) ............. 11-6

2 in 1 ............................................................................. 11-6

4 in 1 ............................................................................ 11-6

Poster............................................................................. 11-7

Paper Type......................................................................... 11-8

Changing Default Copy Settings.............................................. 11-8

Copy Mode (Type of Original).......................................... 11-9

Copy Contrast.................................................................... 11-9

Paper Type......................................................................... 11-9

For DOS Users............................................................................... 12-1

How to Use the Brother MFC with Your DOS

Application Software .................................................... 12-1

What Does the Remote Printer Console Do? .................... 12-1

xiv

Remote Printer Console Main Program........................ 12-1

Installing the Remote Printer Console............................... 12-2

Using the Remote Printer Console Main Program ............ 12-3

Remote Printer Console..................................................... 12-4

Current Printer Status Information................................ 12-4

Printer Setup Category ...................................................... 12-4

Print Setup Section........................................................ 12-4

Page Setup Section........................................................ 12-5

Font Configuration........................................................ 12-5

Other Configuration ...................................................... 12-6

Console Configuration Category .................................. 12-6

Using the Brother MFC as a Printer ........................................... 13-1

Special Printing Features.......................................................... 13-1

Windows

Printing............................................................ 13-1

Popular Printer Emulation Support ................................... 13-1

Remote Printer Console Program for DOS ....................... 13-1

Bi-directional Parallel Interface......................................... 13-1

Enhanced Memory Management....................................... 13-1

Printing From Your PC ............................................................ 13-2

Multi-purpose Paper Cassette............................................ 13-2

Two-Sided Printing (Manual Duplexing).......................... 13-2

Front Output Bin................................................................ 13-3

Manual Feed Slot............................................................... 13-3

Loading One Sheet of Paper ......................................... 13-4

Loading More than One Sheet of Paper........................ 13-4

Printing on Thicker Paper and Card Stock.................... 13-5

Simultaneous Printing/Faxing .................................................. 13-6

Choosing Acceptable Paper...................................................... 13-6

Printer Operation Key .............................................................. 13-7

Reset Key........................................................................... 13-7

Printing the Internal Font List ........................................... 13-7

Printing the Print Configuration List................................. 13-7

Restoring Factory Default Settings ................................... 13-7

Printer Driver Settings (For Windows

Only) ........................... 14-1

Using the Brother MFC-9800 Printer Driver ........................... 14-1

Features in the Printer Driver

(For Windows

95/98/Me and Windows

NT 4.0 Users).... 14-1

Basic Tab.................................................................................. 14-2

Paper Size .......................................................................... 14-3

TABLE OF CONTENTS

Multiple Page..................................................................... 14-3

Border Line........................................................................ 14-3

Orientation......................................................................... 14-3

Copies................................................................................ 14-3

Collate................................................................................ 14-4

Media Type........................................................................ 14-4

Advanced Tab .......................................................................... 14-5

Print Quality (*1)............................................................... 14-5

Resolution ..................................................................... 14-5

Toner Save .................................................................... 14-5

Print Setting

(For Windows

95/98/98SE/Me Users Only).......... 14-6

Duplex Printing (*2).......................................................... 14-6

Manual Duplex.............................................................. 14-6

Binding Offset............................................................... 14-6

Watermark (*3) ................................................................. 14-7

Print Watermark............................................................ 14-7

In background ............................................................... 14-7

Watermark Text ............................................................ 14-8

Watermark Bitmap........................................................ 14-8

Position ......................................................................... 14-8

Page Setting (*4) ............................................................... 14-9

Device Options (*5) ........................................................ 14-10

Quick Print Setup ............................................................ 14-11

Administrator

(For Windows

95/98/98SE/Me Users Only) ............ 14-11

Print Date & Time ........................................................... 14-12

Accessories Tab...................................................................... 14-13

Paper Source Setting........................................................ 14-13

Default Source................................................................. 14-13

Available Options............................................................ 14-13

Support ................................................................................... 14-14

Brother Solutions Center ................................................. 14-14

Web Update..................................................................... 14-14

Check Setting................................................................... 14-14

Features in the Printer Driver (For Windows

2000) ............ 14-15

General Tab ..................................................................... 14-15

Printing Preferences.................................................... 14-15

Layout Tab....................................................................... 14-16

*1 Orientation ............................................................. 14-16

*2 Pages Per Sheet...................................................... 14-17

xvi

Paper/Quality Tab............................................................ 14-17

*1 Paper Source .......................................................... 14-17

*2 Media ..................................................................... 14-18

Advanced Options....................................................... 14-18

*1 Paper /Output ......................................................... 14-18

*2 Graphic................................................................... 14-19

*3 Document Options ................................................. 14-19

Device Settings Tab......................................................... 14-20

Installable Options ...................................................... 14-20

Using the Windows

-Based Brother MFL-Pro Control Center

.. 15-1

Brother Control Center............................................................. 15-1

AutoLoad the Brother Control Center............................... 15-1

How to Turn Off AutoLoad............................................... 15-2

Using the Scan Keys................................................................. 15-2

Using the Control Panel Keys .................................................. 15-2

Scan Image ........................................................................ 15-3

Scan/OCR.......................................................................... 15-3

Scan to E-mail ................................................................... 15-3

Brother Control Center Features .............................................. 15-4

Auto Configuration............................................................ 15-4

Scanning Operations.......................................................... 15-4

Copy Operations................................................................ 15-5

PC Fax Operation .............................................................. 15-5

Scanner Settings for Scan, Copy and PC Fax Buttons ...... 15-5

Global Settings .................................................................. 15-5

Setting Up the Scanner Configurations ............................. 15-6

To Access the Scanner Configuration Screen: .................. 15-6

Perform an Operation from the Control Center Screen..... 15-6

Scan to File............................................................................... 15-7

Scanner Settings ................................................................ 15-7

Destination Folder ............................................................. 15-8

Scan to E-mail .......................................................................... 15-8

Scanner Settings ................................................................ 15-9

E-mail Application ............................................................ 15-9

File Attachments................................................................ 15-9

Conversion Options......................................................... 15-10

Format ......................................................................... 15-10

Show QuickSend Menu .............................................. 15-10

QuickSend List............................................................ 15-10

Scan to Word Processor ......................................................... 15-11

TABLE OF CONTENTS

xvii

Scanner Settings .............................................................. 15-11

Word Processor ............................................................... 15-12

User-Defined Button .............................................................. 15-13

Scanner Settings .............................................................. 15-13

Target Application........................................................... 15-13

Copy ....................................................................................... 15-14

Scanner Settings .............................................................. 15-14

Copy Settings................................................................... 15-14

Send a Fax .............................................................................. 15-15

Scanner Settings .............................................................. 15-15

Fax Settings ..................................................................... 15-15

Using ScanSoft™ PaperPort

for Brother and ScanSoft™

TextBridge

(For Windows

Only)............................................. 16-1

Using ScanSoft™ PaperPort

and TextBridge

...................... 16-1

Viewing Items in ScanSoft™ PaperPort

for Brother ...... 16-2

Organizing Your Items in Folders..................................... 16-2

Links to Many Other Applications.................................... 16-3

Using ScanSoft™ TextBridge

OCR

(Converting Image Text to Text You Can Edit) ........... 16-3

Importing Items from Other Applications......................... 16-3

Exporting Items in Other Formats..................................... 16-4

Exporting an Image File................................................ 16-4

Accessing the Scanner....................................................... 16-4

Scanning an Image into Your PC ...................................... 16-5

Settings in the Scanner Window........................................ 16-5

Image............................................................................. 16-5

Contrast......................................................................... 16-6

Custom .......................................................................... 16-6

PreScanning an Image ....................................................... 16-7

Setting Up and Using PC-FAX (For Windows

Only) .............. 17-1

Introduction .............................................................................. 17-1

Brother Resource Manager................................................ 17-1

MFC Remote Setup.................................................................. 17-2

PC FAX Sending (For Windows

Only) ................................. 17-3

Setting Up User Information ............................................. 17-3

Setting Up Sending............................................................ 17-4

Outside Line Access.......................................................... 17-4

Include Header................................................................... 17-4

xviii

Address Book File ............................................................. 17-4

Internet PC-FAX ............................................................... 17-4

User interface..................................................................... 17-5

Simple Style .................................................................. 17-5

Facsimile Style.............................................................. 17-5

Setting Up Speed Dial .............................................................. 17-6

The Address Book ............................................................. 17-7

Setting Up a Member in the Address Book....................... 17-8

Setting Up a Group for Broadcasting ................................ 17-9

Editing Member Information............................................. 17-9

Deleting a Member or Group .......................................... 17-10

Exporting the Address Book ........................................... 17-10

Importing to the Address Book ....................................... 17-11

Setting Up Cover Page .................................................... 17-12

To ................................................................................ 17-13

From............................................................................ 17-13

Comment..................................................................... 17-13

Select Cover Page Form.............................................. 17-13

Import BMP file.......................................................... 17-13

Count Cover Page ....................................................... 17-13

Sending a File as a PC-FAX Using the Simple Style...... 17-14

Sending a File as a PC-FAX Using the Facsimile Style

... 17-15

Redial .......................................................................... 17-16

Setting Up PC-FAX Receiving (For Windows

Only).......... 17-16

Setting Up Your MFC ..................................................... 17-16

Running PC-FAX Receiving........................................... 17-16

Setting Up Your PC......................................................... 17-17

Viewing New PC-FAX Messages................................... 17-17

Using Automatic E-Mail Printing................................................ 18-1

For Windows

95, 98, 98SE, Me Only.................................... 18-1

Main Features .................................................................... 18-1

To Access the On-Line Documentation........................ 18-1

To Install Automatic E-mail Printing

(Optional Application): ............................................ 18-1

Using the Brother MFC with a New Power Macintosh

G3, G4 or iMac™/iBook ............................................................... 19-1

Set up Your USB Equipped Apple

Macintosh

G3,G4,

iMac™ or iBook with Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1 ... 19-1

Using Brother Printer Driver with Your Apple

Macintosh

.. 19-1

TABLE OF CONTENTS

xix

Sending a Fax from Your Macintosh

Application ................. 19-3

Setting Up Your Address Book......................................... 19-5

Adding a New Member................................................. 19-5

Adding a New Group.................................................... 19-6

Using Brother TWAIN Scanner Driver with Your

Apple

Macintosh

............................................................... 19-7

Accessing the Scanner....................................................... 19-8

Scanning a Document into Your Macintosh G3,

G4 or iMac .................................................................... 19-8

Settings in the Scanner Window........................................ 19-9

Image............................................................................. 19-9

Scanning Area............................................................... 19-9

Business Card Size...................................................... 19-10

Miscellaneous ............................................................. 19-10

Contrast....................................................................... 19-10

PreScanning an Image ..................................................... 19-11

Optional Accessories ..................................................................... 20-1

Memory Board ......................................................................... 20-1

Installing the Optional Memory Board.............................. 20-1

Paper Cassette #2 (Option)....................................................... 20-4

Network (LAN) Board (Option) .............................................. 20-4

Troubleshooting and Routine Maintenance ............................... 21-1

Troubleshooting ....................................................................... 21-1

Error Messages .................................................................. 21-1

Original Jams and Paper Jams.................................................. 21-3

Original is Jammed in the top of the ADF Unit ................ 21-3

Original is Jammed inside the ADF Unit .......................... 21-3

Paper Jam........................................................................... 21-4

Paper is Jammed in the Paper Cassette......................... 21-4

Paper is Jammed near the Drum Unit ........................... 21-5

Paper is Jammed in the Fuser Unit ............................... 21-5

If You Are Having Difficulty with Your MFC ................. 21-6

Packing and Shipping the MFC ............................................. 21-13

Lock the Scanner Lock.................................................... 21-13

Routine Maintenance.............................................................. 21-16

Cleaning the Scanner....................................................... 21-16

Cleaning the Printer......................................................... 21-17

Cleaning the Drum Unit .................................................. 21-18

Replacing the Toner Cartridge ........................................ 21-18

How to Replace the Toner Cartridge............................... 21-19

Replacing the Drum Unit................................................. 21-21

Checking the Drum Life.................................................. 21-22

Important Information ................................................................. 22-1

Standard Telephone and FCC Notices ..................................... 22-1

Laser Safety....................................................................... 22-2

FDA Regulations........................................................... 22-2

Federal Communications Commission (FCC)

Declaration of Conformity (For USA Only)................. 22-3

Important....................................................................... 22-4

Industry Canada Compliance Statement

(For Canada Only) ........................................................ 22-4

Important – About the Interface Cable.............................. 22-4

Warranty............................................................................ 22-4

International ENERGY STAR

Compliance Statement... 22-4

Important Safety Instructions ................................................... 22-5

Trademarks............................................................................... 22-7

Glossary........................................................................................... G-1

Specifications ................................................................................... S-1

Product Description.................................................................... S-1

Fax.............................................................................................. S-1

Printer ......................................................................................... S-2

Computer Requirements...................................................... S-3

Parallel Interface.................................................................. S-4

USB (Universal Serial Bus) Interface ................................. S-4

Resident Fonts .....................................................................S-5

Symbol Sets/Character Sets ............................................ S-5

Index ..................................................................................................I-1

Remote Retrieval Access Card...................................................... R-1

INTRODUCTION

1 - 1

Introduction

Using This Manual

Thank you for purchasing a Brother Multi-Function Center (MFC). This MFC

has been designed to be simple to use, with LCD screen prompts to guide you

through programming your MFC. However, you can use your MFC to its fullest

potential by taking a few minutes to read this manual.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You

will be able to find information about a specific feature or operation by checking

the Index in the back of this manual.

Conventions Used in this Manual

Throughout this manual you’ll see special symbols alerting you to important

information, warnings, and actions to perform. For clarification, and to help you

choose the correct key presses, we’ve added illustrations of some of the LCD

messages.

boldface Bold typeface identifies a specific key on the MFC control panel.

italics Italics typeface emphasize an important point, or refer you to related

topic.

bubble dot Bubble Dot typeface identifies the messages on the LCD of the

MFC.

Additionally, your MFC has a Reports key. Press Reports, 1 to print a list

of basic step instructions and explanations.

Warnings detail precautions you must take to avoid possible

personal injury.

Cautions specify procedures you must follow or avoid to prevent

possible damage to the MFC.

Note

Notes tell you the proper response for a situation that may

occur.

FYI tips provide details about how the current operation

interacts with other features.

Improper Setup alerts you to devices and procedures that are

not compatible with the

MFC.

1 - 2

INTRODUCTION

Test Sheet Procedure and Product Registration

(For USA Only)

After programming your Station ID, please fill out the TEST SHEET included

with your MFC, and then fax it to Brother’s Automated Fax Response System

as your first transmission. This will verify that your MFC is properly installed.

To receive a response, you must set up your Station ID. (See

Setting Station ID,

page 4-3.)

When this document is received, a confirmation sheet and Product Registration

form will be sent back to your MFC. Please fill out the form and return to

complete your registration.

To Complete Your MFC-9800 Registration On-Line

(For USA Only)

Insert the MFL Pro CD-ROM into your CD-ROM drive.

Click On-Line Registration to register your product on-line from the main

menu.

In USA: 1-877-268-9575 (fax)

INTRODUCTION

1 - 3

MFC-9800 Control Panel Overview

1One Touch Keys

These 16 keys give you instant access to

previously stored phone numbers.

2Reports

Access the Reports menu so you can

select reports to print:

Help List, Auto Dial, Fax Activity,

Transmission Verification and User

Settings.

3Broadcast

Use this key when you want to send the

same fax to many different locations

(maximum of 182 locations at once).

4Shift

To access memory locations 17 through

32 in the One Touch keys hold down the

Shift key.

5LCD (Liquid Crystal Display)

LCD displays messages to help you set

up and operate your MFC.

6Toner Empty Icon

The Toner icon flashes on and off when

toner is low, so you’ll know to order

another toner cartridge. You will be able

to print until the indicator stays on.

7Resolution Indicator Lights

These LEDs show the resolution mode

you selected.

8Resolution

Sets the resolution when you send a fax.

9Programming Keys:

Lets you access the menu and

programing mode.

(Left Arrow)

(Right Arrow)

Moves the LCD cursor through text and

options.

Set

Stores a menu setting in the MFC. Also

used for sending one fax to multiple

numbers.

Clear

Deletes entered data or backs up one

step in function procedure.

0Printer Key:

Reset

Clears data from the printer memory.

12 13

9 8 11 144

6 751 2 103

1 - 4

INTRODUCTION

AScanner Keys:

Scan to E-mail

Press this key to start scanning an

original into your E-mail application,

setting it up automatically as an

attachment.

Scan Image

Press this key to scan a color picture into

your graphics application for viewing

and editing.

Scan/OCR

Press this key to start scanning a text

document. ScanSoft™ TextBridge

will convert it to editable text and

display it in your word processor

application for further editing.

BDial Pad

Dials phone and fax numbers, and can

be used as a keyboard for entering

information into the MFC.

(For Canada only): The # key lets you

switch the dialing type during a

telephone call from PULSE to TONE.

CCopy Keys

(Temporary Settings):

Enlarge/Reduce

Lets you reduce or enlarge copies

depending upon the ratio you select.

Contrast

Lets you make a copy that is lighter or

darker than the original.

Options

You can quickly and easily change your

temporary settings for each copy.

Clear Settings

Resets your temporary copy settings

back to the factory default settings. Use

this key when you do not want to wait

45 seconds for the temporary settings to

clear automatically.

Copy

Makes a copy.

DFacsimile Keys:

Search/Speed Dial

Lets you look up numbers stored in the

dialing memory. Also lets you dial

stored phone numbers by pressing a #

plus a two-digit number.

Receive Mode

Use to select how the MFC will handle

incoming calls.

Redial/Pause

Redials the last number that was called.

Also inserts a pause in autodial

numbers.

Hook

Lets you dial fax numbers.

Stop/Exit

Stops a fax, cancels an operation, or

exits from menu mode.

Fax Start

Starts an oeration, such as sending a fax.

INTRODUCTION

1 - 5

About Your Machines

If you’re a first-time MFC user, fax operation might seem a little mysterious.

Soon, you’ll recognize the unusual fax tones on your phone line, and be able to

send and receive faxes easily.

Custom Features

Do You Have Voice Mail on the Phone Line?

If you have Voice Mail on the phone line on which you will install your new

MFC, there is a strong possibility that Voice Mail and the MFC will conflict

with each other while receiving incoming calls.

Why Should There Be Trouble?

Since both machines and Voice Mail pick up the line at the number of rings you

have set, each of them has the ability to keep the other from receiving calls. For

example, if your Voice Mail is set to answer after two rings and your MFC is set

to answer after four, your Voice Mail will keep your MFC from receiving faxes.

If you set Voice Mail and the Brother MFC to answer at the same number of

rings, there is no way of knowing which one will answer first. It is important to

remember that neither Voice Mail nor the MFC can pass the call back to the

other after the call has been answered.

How Can You Avoid Possible Problems?

A very good way to avoid problems like the one mentioned previously is to get

a second phone number on your present phone line. Many people with Voice

Mail opt for this choice, which is called “Distinctive Ring”, and they are very

satisfied with it. For details about this type of custom service, please See

Distinctive Ring, page 8-1.

Another way to avoid possible problem is to replace your Voice Mail with an

answering MFC. Your Brother MFC is designed to work in tandem with an

answering MFC or TAD (telephone answering device). (See

Connecting an

External TAD (Telephone Answering Device)

, page 2-9.)

Fax Tones and Handshake

When someone is sending a fax, the MFC sends fax calling tones (CNG

tones)—soft, intermittent beeps at 4-second intervals. You’ll hear them after

you dial and press Fax Start; they continue for about 60 seconds after dialing.

During that time, the sending MFC must begin the “handshake” with the

receiving machine. Each time you use automatic procedures to send a fax, you

are sending CNG tones over the phone line. You’ll soon learn to listen for these

soft beeps each time you answer a phone on your fax line, so you will know if

you are receiving a fax message.

1 - 6

INTRODUCTION

The receiving fax responds with fax receiving tones—loud, chirping sounds. A

receiving fax chirps for about 60 seconds over the phone line, and the LCD

shows RECEIVING. If your MFC is set to the FAX mode, it will answer every

call automatically with fax receiving tones. Even if the other party hangs up,

your MFC continues to send the “chirps” for about 60 seconds, and the screen

continues to show RECEIVING.

The fax “handshake” is the time in which the sending machine’s CNG tones and

the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds,

so the fax machines can understand how each is sending and receiving the fax.

The handshake cannot begin until the call is answered, and the CNG tones last

for only about 60 seconds after the number is dialed. Therefore, it’s important

for the receiving MFC to answer the call in as few rings as possible.

ECM (Error Correction Mode)

ECM is a way for the MFC to check the integrity of a fax transmission while it

is in progress. ECM transmissions are possible only between machines that both

have the ECM feature. If they do, you may send and receive fax messages that

are continuously checked for their integrity. Sufficient memory must be

available in your MFC for this feature to work.

When you have an external telephone answering device (TAD) on your fax

line, your TAD will determine the number of rings before the call is

answered. Pay special attention to the directions for connecting a TAD to your

MFC in Chapter 2,

Assembly and Connections.

ASSEMBLY AND CONNECTIONS

2 - 1

Assembly and Connections

Packing List

Make sure you have the following items:

Note

If an item is missing, call Brother Customer Service at 1-800-284-4329 (in

USA), 1-877-BROTHER (in Canada) or 1-514-685-6464 (in Montreal).

See

Ordering Accessories and Supplies, page ii for the correct item numbers.

Whenever you transport the MFC, use the packing materials that came with

your MFC. If you do not pack the MFC correctly, you may void

your warranty.

Paper Cassette

Owner’s

Manual

Test Sheet

(For USA Only)

CD-ROM

Bi-directional

Parallel Cable

Telephone

Line Cord

Drum Unit Assembly

(With free

Standard

Toner Cartridge – up

to 3,000 pages)

Power Cord

Software

License

Agreement

Quick Setup

Guide

Accessory

Order Form

Cable Tie

Filter Core

For USB Cable

2 - 2

ASSEMBLY AND CONNECTIONS

Choosing a Location

Place your MFC on a flat stable surface, such as a desk. Select a place that is

free of vibration and shocks. Place the MFC near a telephone jack and a

standard, grounded power outlet. Choose a location where the temperature

remains between 50°F and 90.5°F (10°–32.5°C).

WARNING

■ Use caution when installing or modifying telephone lines. Never touch telephone

wires or terminals that are not insulated unless the telephone line has been

disconnected at the wall jack. Never install telephone wiring during a lightning storm.

Never install a telephone jack in a wet location unless the jack is specifically designed

for a wet location.

■ Lightning and power surges can damage this product! We recommend that you use a

quality surge protection device on the AC power line and on the telephone line, or

unplug the lines during a lightning storm.

■ For PLUG CABLE EQUIPMENT, the socket-outlet should be installed near the

equipment and should be easily accessible.

■ To reduce the risk of shock or fire, use only a No. 26 AWG or larger

telecommunication line cord.

Avoid placing your MFC in a high-traffic area. Do not place near heaters, air

conditioners, water, chemicals, or refrigerators. Do not expose the MFC to

direct sunlight, excessive heat, moisture, or dust. Do not connect your MFC to

electrical outlets controlled by wall switches or automatic timers. Disruption of

power can wipe out information in the MFC’s memory. Do not connect your

MFC to electrical outlets on the same circuit as large appliances or other

equipment that might disrupt the power supply. Avoid interference sources,

such as speakers or the base units of cordless phones.

NO !

NO ! NO !

ASSEMBLY AND CONNECTIONS

2 - 3

Important Safety Instructions

When using your telephone equipment, basic safety precautions should always

be followed to reduce the risk of fire, electric shock and injury to persons,

including the following:

Do not use this product near appliances that use water, in a wet basement or near

a swimming pool.

Avoid using a telephone during an electrical storm. There may be a remote risk

of electric shock from lightning.

Release the Scanner Lock

Push the blue Scanner

Lock Lever up to

unlock the scanner.

This lever is located

on the rear left

underside of the

scanner cover.

Caution

If the message CHECK SCAN LOCK appears on the LCD, unlock the scanner

immediately, and then press Stop/Exit.

Lock Unlock

Scanner Lock Lever

2 - 4

ASSEMBLY AND CONNECTIONS

Assembly

Installing the Drum Unit Assembly

(with Toner Cartridge)

Unpack the drum unit assembly

including the toner cartridge, and

gently rock it from side to side five or

six times to distribute the toner evenly

inside the cartridge.

Open the front cover of the MFC.

Insert the drum unit assembly into the

MFC.

Close the front cover.

To prevent damage to the drum, do not expose it to light for longer

than a few minutes.

ASSEMBLY AND CONNECTIONS

2 - 5

Paper

Acceptable Paper

Paper Capacity of Paper Cassette

Paper Specification for the Cassette

Paper Type Paper Size

Paper Cassette #1:

cut sheet

Letter, Legal, A4, A5, ISO B5, Executive, A6

Manual Feed

Slot:

cut sheet

envelopes

post cards

labels and

transparencies

Letter, Legal, A4, A5, B5 (JIS/ISO), Executive, A6,

2.75–8.5 × 4.57–14 inches (70–216 × 116–356 mm)

COM-10, Monarch, C5, DL

—

Letter, A4

We Recommend:

Cut sheet:

Labels:

Transparencies:

Xerox 4200DP 20 lb, Champion Paper One 20

lb, Hammermill Laser Paper 24 lb

Avery laser label #5160

3M CG3300 for laser printers or equivalent

Paper Cassette #1:

Max. paper height is 1.06 inches (27 mm) (use the

guides) or approx. 250 sheets of 20 lb. (75 g/m

)

Letter/A4 paper, 10 transparencies.

Front Output Bin: Approx. 150 sheets of 20 lb. (75 g/m

)

Letter/A4 paper

Cut Sheet

Basis Weight: 16 to 28 lb. (60 to 105 g/m

)

Caliper: 0.003 to 0.005 inches. (0.08 to 0.13 mm)

Moisture Content: 4% to 6% by weight

2 - 6

ASSEMBLY AND CONNECTIONS

Manual Feed Slot

Loading Paper in the Paper Cassette

Pull the paper cassette completely out of the MFC.

Slide the paper width and length adjusters to the position for the paper size you

are using.

Cut Sheet Envelopes

Basis Weight: 16 to 43 lb.

(60 to 161 g/m

)

20 to 24 lb.

(75 to 90 g/m

)

Caliper: 0.003 to 0.008 inches.

(0.08 to 0.2 mm)

0.003 to 0.005 inches.

(0.084 to 0.14 mm)

Moisture Content: 4% to 6% by weight 4% to 6% by weight

Fax messages can be received on Letter, Legal and A4 size paper.

If you use legal or A4, change the Paper Size setting: (Menu, 1, 1)

ASSEMBLY AND CONNECTIONS

2 - 7

Fan the paper well. Load

paper in the paper cassette.

Press down on the paper to

flatten it in all four corners,

keeping the paper level

below the guide. The

cassette can hold up to 250

sheets of 20 lb (75g/m

)

paper.

Slide the paper cassette into the MFC until it locks into place.

Manual Feed Slot

Use the manual feed slot to print or copy on envelopes, labels,

transparencies, card stock or thicker paper:

The manual feed slot is above the paper cassette. Load paper or envelopes one

at a time. You do not have to remove paper from the paper cassette.

You do not have to choose Manual Feed in the Setup dialog box of your printer

driver. Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal),

with the side you wish to print on face up in the manual feed slot.

Align the paper at the center of the manual feed slot and insert the paper into the

manual feed slot until the front edge of the paper touches the paper feed roller.

Adjust the paper guides to the width of the paper.

Maximum

Paper

Height

Guide

Manual

Feed

Slot

2 - 8

ASSEMBLY AND CONNECTIONS

Connecting the MFC

Connect the power cord.

Connect the telephone line cord.

Connect one end of the telephone line cord to the line jack on the MFC and the

other end to a modular wall jack.

WARNING

■ The MFC must be grounded using a 3-prong plug.

■ Since the MFC is grounded through the power outlet, protect yourself from

potentially hazardous electrical conditions on the telephone line by keeping the

power to your MFC on when you connect it to a telephone line. When you want

to move your MFC, protect yourself by disconnecting the telephone line first,

and then the power cord.

■ Lightning and power surges can damage this product! We recommend that you

use a quality surge protection device on the AC power line as well as on the

telephone line, or unplug the lines during a lightning storm.

■ Do not touch the rollers at the paper exit.

Telephone

Line Cord

Power Cord

ASSEMBLY AND CONNECTIONS

2 - 9

Connections

Connecting an External Telephone

Although your MFC does not have a handset, you can connect a separate

telephone (or telephone answering device) directly to the MFC.

Connect the modular plug on the telephone’s line cord to the jack labeled EXT.

on the left side of the MFC.

Whenever this phone (or TAD) is in use, the LCD shows TELEPHONE.

Connecting an External TAD

(Telephone Answering Device)

Sequence

You might choose to connect an answering system. However, when you have an

external TAD on the same telephone line as the MFC, the TAD answers all calls. The

MFC “listens” for fax calling (CNG) tones. If it hears them, the MFC takes over the

call and receives the fax. If it doesn’t hear CNG tones, the MFC lets the TAD continue

playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within five rings (the recommended setting is two rings).

The MFC cannot hear CNG tones until the TAD has answered the call, and with

five rings there are only 8–10 seconds of CNG tones left for the fax

“handshake.” Make sure you carefully follow the instructions in this manual for

recording your outgoing message. We do not recommend using the toll saver

feature on your external answering machine if it exceeds five rings.

Connections

The external TAD must be plugged into the left side of the MFC in the jack labeled

EXT. Your MFC cannot work properly if you plug the TAD into a wall jack.

If you do not receive all your faxes, you must reset your external TAD to four

rings.

If You Subscribe to your Telephone Company’s Distinctive Ring Service:

You may connect an external TAD to a separate wall jack only if you subscribe

to your telephone company’s Distinctive Ring service, have registered the

distinctive ring pattern on your MFC, use that number as a fax number and have

set your MFC’s Receive mode to MANUAL. The recommended setting is

three or four rings on the external TAD when you have the telephone

company’s Distinctive Ring service.

If You Do NOT Subscribe to Distinctive Ring Service:

You must plug your TAD into the EXT. jack of your MFC. If your TAD is

plugged into a wall jack, both your MFC and the TAD will try to control the

phone line. (See

illustration on page 2-10.)

2 - 10

ASSEMBLY AND CONNECTIONS

illustration

Plug the telephone line cord from the wall jack into the left side of the MFC, in

the jack labeled LINE.

Plug the telephone line cord from your TAD into the left side of the MFC, in the

jack labeled EXT. (Make sure this cord is connected to the TAD at the TAD’s

telephone line jack, and not its telephone set jack.)

Set your external TAD to four rings or less. (The MFC’s Ring Delay setting does

not apply).

Record the outgoing message. (See below.)

Set the Receive mode to TAD:ANSWER MACH.

Recording Outgoing Message (OGM) on External TAD

Timing is important in recording this message. The message sets up the ways to

handle both manual and automatic fax reception.

Record 5 seconds of silence at the beginning of your message. (This allows your

MFC time to listen for the fax CNG tones of automatic transmissions before

they stop.)

Limit your speaking to 20 seconds. (See Easy Receive, page 5-3.)

End your 20-second message by giving your Fax Receive Code for people

sending manual faxes. For example: “After the beep, leave a message or send

a fax by pressing 5 1 and Start.”

Do not connect a TAD elsewhere on the same phone line.

We recommend beginning your OGM with an initial 5-second silence because

the MFC cannot hear fax tones over a resonant or loud voice. You may try

omitting this pause, but if your MFC has trouble receiving, then you must

rerecord the OGM to include it.

ASSEMBLY AND CONNECTIONS

2 - 11

Special Line Considerations

Roll Over Phone Lines

A roll over phone system is a group of two or more separate telephone lines that

pass incoming calls to each other if they are busy. The calls are usually passed

down or “rolled over” to the next available phone line in a preset order.

Your MFC can work in a roll over system as long as it is the last number in the

sequence, so the call cannot roll away. Do not put the MFC on any of the other

numbers; when the other lines are busy and a second fax call is received, the fax

call would be transferred to a line that does not have a fax machine. Your MFC

will work best on a dedicated line.

Two-Line Phone System

A two-line phone system is nothing more than two separate phone numbers on

the same wall outlet. The two phone numbers can be on separate jacks (RJ11)

or combined into one jack (RJ14). Your MFC must be plugged into an RJ11

jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may

contain four wires (black, red, green, yellow). To test the type of jack, plug in a

two-line phone and see if it can access both lines. If it can, you must separate the

line for your MFC.

Converting Telephone Wall Outlets

There are three ways to convert to an RJ11 receptacle. The first two ways may

require assistance from the telephone company. You can change the wall

outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall

outlet installed and slave or jump one of the phone numbers to it.

The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter

into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1,

Line 2) and a third RJ14 jack (Lines 1 and 2). If your MFC is on Line 1, plug

the MFC into L1 of the triplex adapter. If your MFC is on Line 2, plug it into L2

of the triplex adapter.

RJ14

RJ11

Triplex Adapter

RJ14

2 - 12

ASSEMBLY AND CONNECTIONS

Installing MFC, External Two-Line TAD, and Two-Line Telephone

When you are installing an external two-line telephone answering device

(TAD) and a two-line telephone, your MFC must be isolated on one line at both

the wall jack and at the TAD. The most common connection is to put the MFC

on Line 2, which is our assumption in the following steps. The back of the two-

line TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other

labeled L2. You will need at least three telephone line cords, the one that came

with your MFC and two for your external two-line TAD. You will need a fourth

line cord if you add a two-line telephone.

Place the two-line TAD and the two-line telephone next to your MFC.

Plug one end of the telephone line cord for your MFC into the L2 jack of the

triplex adapter. Plug the other end into the LINE jack on the left side of the

MFC.

Plug one end of the first telephone line cord for your TAD into the L1 jack of

the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line

TAD.

Plug one end of the second telephone line cord for your TAD into the L2 jack

of the two-line TAD. Plug the other end into the EXT. jack on the left side of

the MFC.

You can keep two-line telephones on other wall outlets as always. There are two

ways to add a two-line telephone to the MFC’s wall outlet. You can plug the

telephone line cord from the two-line telephone into the L1+L2 jack of the

triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the

two-line TAD.

Triplex Adapter

Two Line Phone

Two Line

External TAD

MFC

ASSEMBLY AND CONNECTIONS

2 - 13

Multi-Line Connections (PBX)

Most offices use a central telephone system. While it is often relatively simple

to connect the MFC to a key system or a PBX (Private Branch Exchange), we

suggest that you contact the company that installed your telephone system and

ask them to connect the MFC for you. It is advisable to have a separate line for

the MFC. You can then leave the MFC in FAX mode to receive faxes any time

of day or night.

If the MFC is to be connected to a multi-line system, ask your installer to

connect the unit to the last line on the system. This prevents the unit from being

activated each time a telephone call is received.

If You are Installing the MFC to Work with a PBX:

It is not guaranteed that the unit will operate correctly under all circumstances

with a PBX. Any cases of difficulty should be reported first to the company that

handles your PBX.

If all incoming calls will be answered by a switchboard operator, it is

recommended that the Receive mode be set to MANUAL. All incoming calls

should initially be regarded as telephone calls.

The MFC may be used with either pulse or tone dialing telephone service.

Custom Features on Your Phone Line

If you have Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, an

answering service, an alarm system, or other custom feature on one phone line,

it may create a problem with the operation of your MFC. (See

I have difficulty

with custom features on a single line

, page 21-7.)

As with all fax units, this MFC must be connected to a two wire system.

If your line has more than two wires, proper connection of the MFC cannot be

made.

3 - 1

ON-SCREEN PROGRAMMING

On-Screen Programming

User-Friendly Programming

We have designed your Multi-Function Center with on-screen programming

and a Reports key. User-friendly programming helps you take full advantage of

all the menu selections your MFC has to offer.

Since your programming is done on the LCD, we created step-by-step on-screen

prompts to help you program your MFC. All you need to do is follow the

prompts as they guide you through the menu selections and programming

options.

Menu Mode

You can access the Menu mode by pressing Menu. The LCD shows:

Then

Press 1 for General Setup—OR—

Press 2 for Fax Operations—OR—

Press 3 for Copy Operations—OR—

Press 4 for Print Operations—OR—

When you enter Menu mode, your MFC scrolls a list of Main menu options from

which you can choose. These menu options appear one after the other on the

LCD. Select a menu by pressing Set when that option appears on the LCD. The

LCD will scroll the options within that next menu.

You can scroll more quickly through options by pressing . Use to scroll

backward if you passed your choice or to see options in the opposite order.

When the LCD shows your selection, press Set.

When you finish a setting, the LCD shows ACCEPTED.

If you want to exit the Menu mode, press Stop/Exit.

1.GENERAL SETUP

2.FAX

3.COPY

4.PRINTER

ON-SCREEN PROGRAMMING

3 - 2

Menu Selection Table

You can probably perform most of these programming settings without the

Owner’s Manual. To help you understand the menu selections, options and

settings that are found in the MFC programs, use the Menu Selection Table

below.

Main Menu Submenu

Selections

Options Descriptions Page

1. GENERAL

SETUP

1. PAPER SIZE

—

LETTER

LEGAL

Selects size of

paper for received

faxes.

4-1

2. DATE/TIME

——

Enter date and time

for the LCD display

and heading on fax

transmissions.

4-2

3. STATION ID

——

Program your

name, fax number

and telephone

number to appear

on each transmitted

page.

4-3

4. VOLUME 1. RING OFF

LOW

MED

HIGH

Adjusts ring

volume.

4-5

2. BEEPER OFF

LOW

HIGH

Adjusts beeper

volume.

4-5

3. SPEAKER OFF

LOW

MED

HIGH

Adjusts speaker

volume.

4-5

Note

The factory setting (option) is shown in bold.

3 - 3

ON-SCREEN PROGRAMMING

Main Menu Submenu

Selections

Options Descriptions Page

1. GENERAL

SETUP

(continued)

5. CASSETTE

—

OFF

Turn CASSETTE #2

ON if you purchased the

optional Cassette #2.

4-1

6. AUTO

DAYLIGHT

—

OFF

Changes for

Daylight Savings

Time

automatically.

4-5

7. TONER

SAVE —

OFF

Increases life of

toner cartridge.

4-6

8. SLEEP MODE

——

Conserves power

4-6

9. TONE/

PULSE

(Canada Only)

—

TONE

PULSE

Selects dialing

mode.

4-6

0. LOCAL

LANGUAGE

(Canada Only)

—

ENGLISH

FRENCH

Allows you to

change the LCD

Language to

French.

See

French

Manual

2. FAX 1. SETUP

RECEIVE

1. RING DELAY

Number of rings

before the MFC

answers in FAX/TEL,

FAX, MANUAL, or

TAD mode.

5-2

2. F/T

RING TIME

Sets the time for

“double-ring” in

FAX/TEL mode.

5-3

3. EASY

RECEIVE

OFF

Receive fax

messages without

pressing the

Fax Start key.

5-3

4. REMOTE

CODE

ON ( 51, #51)

OFF

Activate or

Deactivate the

MFC from a remote

location. You can

also personalize

these codes.

5-5

5. AUTO

REDUCTION

OFF

Reduces size of

image.

5-4

6. PRINT

DENSITY

Makes prints

darker or lighter.

5-4

7. POLLING RX ON

OFF

Sets up your MFC

to poll another

fax machine.

5-6

8. PC FAX

RECEIVE

OFF

Turn ON if PC is

connected to MFC

for PC receiving of

messages.

5-7

Note

The factory setting (option) is shown in bold.

ON-SCREEN PROGRAMMING

3 - 4

Main Menu Submenu

Selections

Options Descriptions Page

2. FAX

(continued)

2. SETUP

SEND

1. CONTRAST AUTO

S.LIGHT

S.DARK

Changes lightness

or darkness of a fax

you are sending.

6-6

2. FAX

RESOLUTION

STANDARD

FINE

S.FINE

PHOTO

Changes the default

setting of fax

resolution.

6-7

3. DELAYED

TIMER

00:00

Sets the time of day

that delayed faxes

will be sent.

6-10

4. DELAYED

FAX

—

Sends documents

later.

6-10

5. BATCH TX

OFF

Sends all delayed

faxes that are to the

same fax number

and at the same

time as one

transmission.

6-11

6. REAL TIME

NEXT FAX ONLY

OFF

You can send a fax

without using

memory.

6-5

7. POLLED TX

OFF

Sets up your

MFC with a

document to be

retrieved by

another

fax machine.

6-11

8. COVERPG

SETUP

NEXT FAX ONLY

OFF

PRINT SAMPLE

Automatically

sends a cover page

you program.

6-8, 6-9

9. COVERPAGE

MSG

—

Programs

customized

message for fax

cover page.

6-8

0. OVERSEAS

MODE

OFF

Adjusts for

sometimes difficult

overseas

transmissions.

6-10

Note

The factory setting (option) is shown in bold.

3 - 5

ON-SCREEN PROGRAMMING

Main Menu Submenu

Selections

Options Descriptions Page

2. FAX

(continued)

3. SET

AUTO DIAL

1. ONE-TOUCH

DIAL

—

Store One-Touch

numbers so you can

dial by pressing

only one key (and

Fax Start).

7-1

2. SPEED-DIAL

—

Store Speed Dial

numbers so you can

dial by pressing

only four keys (and

Fax Start).

7-2

3. SETUP

GROUPS

—

Sets up a Group

number for

broadcasting.

7-3

4. SETUP

REPORTS

1. TRANSMISSION

ON+IMAGE

OFF

OFF+IMAGE

Initial setup for

Transmission

Verification Report

and Fax Activity

Report.

10-1

2. ACT.

INTERVAL

6/12/24 Hours

2/4/7 Days

OFF

10-1

5. REMOTE

FAX OPT

1. FAX FWD/

PAGING

OFF

FAX

FORWARD

PAGING

Sets the MFC to

forward fax

messages–OR–to

call your pager.

9-1

2. FAX

STORAGE

OFF

Stores incoming

faxes in memory

for remote

retrieval.

9-2

3. REMOTE

ACCESS

159

Personalizes code

for retrieving faxes.

9-3

4. PRINT FAX

—

Prints backup copy

of incoming faxes

stored in the

memory.

5-6

Note

The factory setting (option) is shown in bold.

ON-SCREEN PROGRAMMING

3 - 6

Main Menu Submenu

Selections

Options Descriptions Page

2. FAX

(continued)

6. REMAINING

JOBS

——

Check which jobs

are in memory

—OR—cancel a

delayed fax or

polling job.

5-7,

6-5,

6-6

0. MISCELLA-

NEOUS

1. DISTINCTIVE

OFF

SET

Uses the telephone

company

Distinctive Ring

subscriber service

to register the ring

pattern with the

MFC.

8-3

2. CALLER ID

DISPLAY #

PRINT REPORT

View or print a list

of the last 30 Caller

IDs stored in

memory.

8-4

3. DRUM LIFE

—

You can check the

percentage of drum

life that remains

available.

21-22

3. COPY 1. COPY MODE

—

AUTO

TEXT

PHOTO

Selects the Copy

resolution for your

type of original.

11-9

2. CONTRAST

—- +

Adjusts the

contrast.

11-9

3. PAPER

TYPE

—

THIN

PLAIN

THICK

THICKER

Identify the type of

paper in the multi-

purpose sheet

feeder.

11-9

4. PRINTER

1. PRINT

OPTIONS

1. INTERNAL

FONT

—

You can print

resident fonts to

check and confirm

font types.

13-7

2. CONFIGU-

RATION

—

Printer settings and

status are listed

here.

13-7

2. RESET

PRINTER

1. FACTORY

SET

—

You can restore the

printer back to the

factory default

settings.

13-7

Note

The factory setting (option) is shown in bold.

4 - 1

INITIAL SETUP

Initial Setup

Getting Started

Setting Paper Size

You can use three sizes of paper for printing your faxes: letter, legal and A4.

When you change the size of paper you have loaded in the MFC, you will need

to change the setting for the paper size, so your MFC will know how to fit the

incoming fax on the page.

After you connect the optional Cassette #2, you can select the paper size for each

cassette. (See Turning on Cassette #2)

Press Menu, 1, 1.

If you have the Cassette #2, press or

to select CASSETTE #1 or

CASSETTE #2, and then press Set.

Press or to select LETTER, LEGAL or A4 (for the cassette you

selected in Step 2), and then press Set.

Press Stop/Exit.

Turning on Cassette #2 (Option)

When the optional CASSETTE #2 is set to ON, you can set paper size and the

cassette usage. (See

Printing a Reduced Incoming Document (Auto Reduction), page

5-4 and

Setting Paper Size, above.)

Press Menu, 1, 5.

Use or to select ON (or OFF),

and then press Set.

Press Stop/Exit.

1.PAPER SIZE

2.CASSETTE #2

5.CASSETTE #2

INITIAL SETUP

4 - 2

Setting Cassette Usage

The default setting of AUTO allows your MFC to choose the optional Cassette

#2 if paper is out in Cassette #1 or if incoming faxes will fit best on the paper in

Cassette #2. Choose CASSETTE#1 ONLY, CASSETTE#2 ONLY or

CASSETTE USAGE if you want to keep special paper in the other cassette and

control when it is used.

Press Menu, 1, 1.

Press or to select CASSETTE

USAGE, and then press Set.

To set cassette usage for faxes, press or to select FOR FAX, and then

press Set.

—OR—To set cassette usage for copies, press or to select FOR

COPY, and then press Set.

—OR—If you are finished, go to Step 5.

Press or to select AUTO, CASSETTE#1 ONLY or CASSETTE#2

ONLY, and then press Set.

Press Stop/Exit.

Setting Date and Time

Your MFC displays the date and time, and prints it on every fax you send.

In the event of a power failure, you may have to reset the date and time. All other

settings remain unaffected.

Press Menu, 1, 2.

Enter the last two digits of the year, and then

press Set.

For example, enter 02 for the year 2002.

Enter two digits for the month, and then press

Set.

For example, enter 09 for September,

or 10 for October.

Enter two digits for the day, and then press

Set.

For example, 06

Enter the time in 24-hour format, and then

press Set.

For example, enter 15:25 for 3:25 PM.

Press Stop/Exit.

The LCD now shows the date and time you set whenever the MFC is standing

by.

1.PAPER SIZE

2.DATE/TIME

YEAR:XX

ENTER & SET KEY

MONTH:XX

ENTER & SET KEY

DAY:XX

ENTER & SET KEY

TIME:XX:XX

ENTER & SET KEY

4 - 3

INITIAL SETUP

Setting Station ID

You should store your name or (company name) and fax number to be printed

on all fax pages you send. The telephone number you enter will be printed only

on your cover pages and call back messages. (See

Composing Electronic Cover

Page

, page 6-7.)

Press Menu, 1, 3.

Enter your fax number (up to 20 digits), and

then press Set.

(You must enter a fax number to proceed.)

Enter your telephone number (up to 20

digits), and then press Set. If your telephone

number and fax number are the same, enter

the same number again.

(This number appears on Cover pages.)

Use the dial pad to enter your name or your

company name (up to 20 characters), and

then press Set.

(See

Entering Text, page 4-4.)

Press Stop/Exit.

The LCD returns to the date and time.

If your Station ID has already been programmed, the LCD prompts “1” to make a

change, or “2” to exit without changing.

3.STATION ID

FAX:

ENTER & SET KEY

TEL:

ENTER & SET KEY

NAME:

ENTER & SET KEY

NOTICE

The Telephone Consumer Protection Act of 1991 makes it unlawful

for any person to use a computer or electronic device to send any

message via a telephone machine unless such messages clearly

contain, in a margin at the top or bottom of each transmitted page,

or on the first page of the transmission, the date and time it is sent

and an identification of the business or other entity or other

individual sending the message and the telephone number of the

sending machines or such business, other entity, or individual.

In order to program this information into your MFC, you should

complete the steps described on pages 4-2 and 4-3.

INITIAL SETUP

4 - 4

Entering Text

When you are setting certain menu selections, such as the Station ID, you may

need to type text into the MFC. Most number keys have three or four letters

printed above them. The keys for 0, #, and don’t have printed letters because

they are used for special characters.

By pressing the appropriate number key repeatedly, you can access the character

you want.

Inserting Spaces

If you want to enter a blank space, press twice.

Making Corrections

If you entered a letter incorrectly and want to change it, press to move the

cursor after the last correct letter. Then press Clear; all letters above and to the

right of the cursor will be deleted. Re-enter the correct characters. You can also

back up and type over incorrect letters.

Repeating Letters

If you need to enter a character that is assigned to the same key as the previous

character, press to move the cursor to the right.

Special Characters and Symbols

Key once twice three times four times

2 ABC

3 DEF

4 GH I

5 JKL

6 MNO

7 PQRS

8 TUV

9 WXY Z

Press for (space) ! “ # $ % & ’ ( ) + , - . /

Press # for : ; < = > ? @ [ ] ^ _

Press 0 for É À È Ê Î Ç Ë Ö 0

4 - 5

INITIAL SETUP

Setting the Ring Volume

Press Menu, 1, 4, 1.

Press or to select OFF, LOW,

MED, or HIGH, and then press Set.

Press Stop/Exit.

Setting the Beeper Volume

You can set the beeper to LOW, HIGH or OFF. The default setting is LOW.

When the beeper is set to LOW or HIGH, the MFC beeps every time you press

a key or make an error and when fax sending or receiving has finished.

Press Menu, 1, 4, 2.

Press or to select your option.

When the LCD shows the option you want, press Set.

Press Stop/Exit.

Setting the Speaker Volume

You can set the volume of the MFC’s one-way speaker.

Press Menu, 1, 4, 3.

Press or to select OFF, LOW,

MED, or HIGH, and then press Set.

Press Stop/Exit.

Memory Storage

In the event of a power failure, all menu settings are stored permanently:

GENERAL SETUP, SETUP RECEIVE, SET AUTO DIAL, REMOTE

FAX OPT plus the COVERPG SETUP and COVERPAGE MSG (from

SETUP SEND). You may have to reset the date and time.

Turning On Automatic Daylight Savings Time

You can set the MFC to change automatically for Daylight Savings Time.

It will reset itself forward one hour in the Spring and back one hour in the Fall.

Press Menu, 1, 6.

Press or to select ON (or OFF), and

then press Set.

Press Stop/Exit.

1.RING

2.BEEPER

3.SPEAKER

6.AUTO DAYLIGHT

INITIAL SETUP

4 - 6

Toner Save

You can conserve toner using this feature. When you set Toner Save to ON print

appears somewhat lighter. The default setting is OFF.

Press Menu, 1, 7.

Press or to select

ON (or OFF) and then press Set.

Press Stop/Exit.

Sleep Mode

Setting the Sleep Mode reduces power consumption while the MFC is idle. You

can choose how long the MFC is idle (from 00 to 99 minutes) before it drops

into sleep mode. The timer automatically resets itself after the MFC receives a

fax or PC data, or makes a copy. The default setting is 5 minutes.

Press Menu, 1, 8.

Use the Dial pad to enter the length of

time the MFC is idle before it drops into

sleep mode (00 to 99 minutes), and then press Set.

Press Stop/Exit.

Setting Tone/Pulse Dialing Mode (For Canada Only)

Your MFC comes set to accommodate tone (multi-frequency) dialing service. If

you have pulse (rotary) dialing service, you need to change the dialing mode.

Press Menu, 1, 9.

Press or to select TONE or

PULSE dialing mode, and then press

Set.

Press Stop/Exit.

If you make copies frequently, make the idle time long enough so you won’t always

be waiting for the MFC to warm up.

7.TONER SAVE

8.SLEEP MODE

9.TONE/PULSE

5 - 1

SETUP RECEIVE

Setup Receive

Receive Mode Settings

Select Your Receive Mode

There are three different receive modes for your MFC. You may choose the

mode that best suits your needs by pressing Receive Mode repeatedly until the

LCD shows the setting you want to use.

*In FAX/TEL mode you must set the Ring Delay and F/T Ring Time. If you

have extension phones on the line, set the Ring Delay to 4 rings.

LCD How it works When to use it

MANUAL

(manual receive)

You control the phone line

and must answer every call

yourself.

Use this mode when you

are using a computer

modem on the same line

or if you receive very

few fax messages. You

can also use this mode

with Distinctive Ring.

FAX ONLY

(automatic receive)

The MFC automatically

answers every call as a fax.

For dedicated fax lines.

You cannot receive a

voice call but you can

call out.

FAX/TEL*

(fax and telephone)

The MFC controls the line

and automatically answers

every call. If the call is a

fax it will receive the fax.

If the call is not a fax it will

ring (double ring) for you

to pick up the call.

You cannot have an

answering machine on

the same line, even if it

is on a separate jack on

the same line. You

cannot use the telephone

company’s Voice Mail

in this mode.

TAD:ANSWER

MACH.

(External Telephone

Answering Device)

The external TAD

automatically answers

every call. Voice messages

are stored on the external

TAD. Fax messages are

printed.

Use this mode if you

have an answering

machine on your phone

line.

SETUP RECEIVE

5 - 2

To Select or Change Your Receive Mode

Press Receive Mode. The LCD shows your current selection.

Continue to press Receive Mode until your new selection appears. After two

seconds, the LCD returns to the date and time display, along with your new

Receive Mode setting.

Setting Ring Delay

The Ring Delay setting determines the number of times the MFC rings before it

answers. If you have extension phones on the same line as the MFC or are using

the telephone company’s Distinctive Ring service, keep the Ring Delay default

setting of 4. You can try increasing the Ring Delay to 4 rings; however, if you

do not receive all your faxes, you must reset it to 4 rings.

Press Menu, 2, 1, 1.

Press or to select how many times

the line rings before the MFC answers

(00–04) , and then press Set. If you select 00,

the line doesn’t ring at all.

Press Stop/Exit.

If you are changing the Receive Mode while in another operation, the LCD

returns to that operation.

FAX ONLY

FAX/TEL

TAD:ANSWER MACH.

MANUAL

09/06 15:25 FAX

Current Receive Mode

1.RING DELAY

5 - 3

SETUP RECEIVE

Setting F/T Ring Time (For FAX/TEL Mode Only)

If you set the receive mode to FAX/TEL, you’ll need to determine how long the

machine will send you its special double-ring when you have a voice call. This

ringing happens after the initial ringing from the phone company. Only the

machine rings, for 20, 30, 40 or 70 seconds; no other phones on the same line

ring the special double-ring. However, you can answer the call on any extension

phone (in a separate wall jack) on the same line as the machine. (See Operation

from Extension Telephone, page 5-5.)

Press Menu, 2, 1, 2.

Press or to select how long the

machine will ring to alert you that you have a voice call, and then press Set.

Press Stop/Exit.

Now, when a call comes in and the

machine is set to FAX/TEL mode, all

phones on this line will ring the number of times you selected in Ring Delay.

You can let the machine pick up and detect if it’s a fax or voice call. If it’s a fax

call, the machine prints the fax. If it’s a voice call, the machine signals you with

a double-ring for the length of time you selected in F/T Ring Time.

Easy Receive

When you use this feature, you don’t have to press

Fax Start

when you answer a

fax call. Selecting

allows the MFC to receive fax calls automatically, even if

you lift the handset of an extension or external phone. When you see

RECEIVING

on the LCD or when you hear “chirps” through the handset of an extension phone,

just replace the handset and let your MFC do the rest. Selecting

OFF

means you’ll

have to activate the MFC yourself, by lifting the handset of an external or extension

phone, and then pressing

Fax Start

on the MFC or by pressing

if you are

not at your MFC. (See

Operation from Extension Telephone

, page 5-5.)

Even if the caller hangs up during the double-ringing, the machine continues

for the set time.

If Easy Receive is OFF and an original is in the ADF, lift the handset of an

external or extension phone, press Fax Start and 2 to activate the MFC.

If you’ve set the feature to ON, but your MFC doesn’t automatically connect a

fax call when you lift a handset, press the Fax Receive code 5 1 on the

external or extension phone.

If you send faxes from a computer on the same phone line and the MFC

intercepts them, set Easy Receive to OFF.

2.F/T RING TIME

RING TIME:20 SEC

SELECT <- -> & SET

SETUP RECEIVE

5 - 4

Press Menu, 2, 1, 3.

Use or to select ON (or OFF), and

then press Set.

Press Stop/Exit.

Printing a Reduced Incoming Document

(Auto Reduction)

Your MFC can reduce the size of an incoming fax to fit the size of the paper you

loaded.

Select ON to turn on this feature.

After you connect Cassette #2, you can turn on Automatic Reduction for each

cassette. (See Turning on Cassette #2 (Option), page 4-1).

Press Menu, 2, 1, 5.

If you have the optional Cassette #2 press

or to select CASSETTE #1 or CASSETTE #2, and then press Set.

Use or to select ON (or OFF), and then press Set.

Press Stop/Exit.

Setting the Print Density

You can adjust print density, making your printed pages darker or lighter than

the original.

Press Menu, 2, 1, 6.

Press to make print lighter, or to

make print darker.

Press Stop/Exit .

3.EASY RECEIVE

5.AUTO REDUCTION

6.PRINT DENSITY

5 - 5

SETUP RECEIVE

Advanced Receiving Operations

Operation from Extension Telephone

If you answer a fax call on an extension phone (or on an external phone in the

EXT. jack), you can make your MFC take over by using the Fax Receive Code.

When you press the Fax Receive Code 5 1, the MFC starts to receive a fax.

(See Easy Receive, page 5-3.)

If the machine answers a voice call and double-rings for you to take over, use

the Telephone Answer Code # 5 1 to take the call at an extension phone.

If you answer a call at an extension or external phone, and no one is on the line,

assume you’re receiving a fax. At an extension phone, press 5 1, wait for fax

receiving tones (chirps), then hang up. At an external phone, press 5 1 and

wait for the phone to be disconnected (the LCD shows RECEIVING) before

you hang up. (Your caller will have to press Fax Start to send the fax.)

For FAX/TEL Mode Only

When the machine is in FAX/TEL mode, it will use the F/T Ring Time (double-

ringing) to alert you to pick up a voice call. If you’re at the machine, you can lift

the handset to answer.

If you’re at an extension phone, you’ll need to lift the handset during the F/T

Ring Time and then press # 5 1 between the double rings. If no one is on the

line, or if someone wants to send you a fax, send the call back to the machine by

pressing 5 1.

Changing the Fax Receive Code

The preset Fax Receive Code ( 5 1) may not work with some telephone

systems.

If you are always disconnected when accessing your external TAD remotely, try

changing the Fax Receive Code from 5 1 to # # #.

Press Menu, 2, 1, 4.

Press or to select ON (or OFF),

and then press Set.

If you want to, enter a new Fax Receive

Code, and then press Set.

Press Stop/Exit.

4.REMOTE CODE

FAX RECEIVE:

ENTER & SET KEY

TEL ANSWER:#51

ENTER & SET KEY

SETUP RECEIVE

5 - 6

Printing a Fax in Memory

If you have Fax Storage ON for remote retrieval, you can still print a fax from

memory when you are at your MFC. (See Setting Fax Storage, page 9-2.)

Press Menu, 2, 5, 4.

Press Fax Start.

After printing is finished, and then press

Stop/Exit.

Polling

Polling is the process of retrieving faxes from another fax machine. You can use

your MFC to “poll” other machines, or you can have someone poll your MFC.

All parties involved in polling must set up their fax machines to accommodate

polling. When someone polls your MFC to receive a fax, they pay for the call;

if you poll someone’s fax machine to receive a fax, you pay for the call.

Setting Up Polling Receive

Polling Receive is when you call another fax machine to receive a fax from it.

Press Menu, 2, 1, 7.

Press or to choose ON, and then

press Set.

Enter the fax number you’re polling.

Press Fax Start.

The LCD shows DIALING.

Some fax machines do not respond to the polling feature.

4.PRINT FAX

7.POLLING RX

5 - 7

SETUP RECEIVE

Setting Up Sequential Polling Receive

Your MFC can request documents from several fax units in a single operation.

Afterward, a Sequential Polling Report will be printed.

Press Menu, 2, 1, 7.

Press or to select Polling ON (or

OFF), and then press Set.

Specify the destination fax machines you

wish to poll using One Touch, Speed

Dial, Groups or the dial pad. You must

press Set between each location.

Press Fax Start.

The LCD shows DIALING.

Your MFC will poll each number or Group member in turn for a document.

Canceling a Scheduled Job

You can cancel tasks you’ve scheduled, such as Delayed Fax, Polling Receive,

Polling Transmit or faxes in memory waiting to be sent.

(See Checking the Jobs Status, page 6-5.)

Press Menu, 2, 6.

Jobs waiting to be sent from memory

appear on the display. If there are no jobs,

the LCD shows NO JOB WAITING.

If you have more than two jobs waiting, press or to select the job you

want to cancel, and then press Set.

Press 1 to cancel—OR—Press 2 to exit without canceling.

To cancel another job, return to Step 2.

Press Stop/Exit.

PC-FAX Receive Mode

You can switch PC-FAX Receive Mode on and off as needed. If you want your

fax messages to go directly into your PC, make sure the MFL Link Pro suite

setting is ON. If you want faxes to print on your MFC when they arrive, you can

switch MFL Link Pro suite mode to OFF. (See On-Line Documentation on the

Brother CD-ROM.)

Press Menu, 2, 1, 8.

Pres or to select ON (or OFF),

and then press Set.

Press Stop/Exit.

7.POLLING RX

POLLING RX:OFF?

SELECT <- -> & SET

ENTER FAX NO.

PRESS FAX START

6.REMAINING JOBS

8.PC FAX RECEIVE

SETUP SEND

6 - 1

Setup Send

Before You Begin

You can send a fax from the ADF (Automatic Document Feeder) or from the

scanner glass.

Sending Faxes Using Multiple Settings

When you send a fax you can choose any combination of the available settings:

add a cover page and select a comment; set the contrast or resolution; send using

overseas mode, or delayed fax timer, polling transmission or real time

transmission. After each menu selection is accepted, the LCD will ask if you

want to enter other settings:

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu—OR—Press 2 if you are finished choosing settings, and go to the

next step.

Faxing from the ADF (Automatic Document Feeder)

The ADF can hold up to 50 pages, feeding each one individually through the

MFC. Use standard (20 lb/75g/m

) paper when using the ADF. Always fan the

pages well before placing them in the ADF.

■ Make sure originals written with ink are completely dry.

■ Before you send a fax, press Resolution to select the resolution for the type of

original you are sending. (See

Fax Resolution, page 6-7.)

DO NOT use curled, wrinkled, folded, ripped paper, or paper with staples,

paper clips, paste or tape attached. DO NOT use cardboard, newspaper, or

fabric. (To fax this kind of original, see

Faxing from the Scanner Glass, page 6-3.)

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

6 - 2

SETUP SEND

■ Originals to be faxed must be

from 5.8 to 8.5 inches wide and

between 5 to 14 inches long.

Insert originals face up, top edge

first.

Adjust the paper guides to fit the

width of your original.

Stagger the pages. Then place

them in the ADF until you feel

the first page lightly touch the feed roller.

Pull up the document stopper.

Originals are

Face Up

in the ADF

Document

Stopper

Document

Stopper

SETUP SEND

6 - 3

Faxing from the Scanner Glass

You can use the scanner glass to fax one page at a time or pages of a book.

Originals can be Letter or A4 size (8.5 inches to 11.7 inches).

Lift the document cover.

Using the document guidelines on the left, center the original face down on the

scanner glass.

Close the document cover.

Dial the fax number, then press Fax Start. The MFC starts scanning the first

page.

To send a single page, go to Step 7

—OR—

To send multiple pages, go to Step 6.

Place the next page on the scanner glass, and then press Set. The MFC starts

scanning. (Repeat Step 6 for each additional page.)

Press Fax Start to begin dialing.

To use the scanner glass, the ADF must be empty.

If the original is a book or is thick, do not slam down the cover or press on it.

Press Stop/Exit to cancel. If the original was scanned into memory, press 1 to

CLEAR it—OR—2 to EXIT.

If memory is full, and you are faxing a single page, it will be sent in real time.

You cannot fax from the scanner glass when the MFC is sending, receiving or

printing a fax.

Document

Cover

Originals are

Face Down

on the Scanner

Glass

MEMORY #001 99%

NEXT:PRESS SET

DIAL:PRESS START

6 - 4

SETUP SEND

Manual Transmission

Manual transmission lets you hear the dial tone, ringing and fax receiving tones

while sending a fax.

Place the original face up in the ADF, or face down on the scanner glass.

Press Hook for a dial tone.

Dial the number you want to call (you can enter the digits using the dial pad, or

you can enter a One Touch or Speed Dial number).

When you hear the fax tone, press Fax Start—OR—If you are using the

scanner glass, go to Step 5.

Press 1.

Automatic Transmission

This is the easiest way to send a fax.

Place the original face up in the ADF, or face down on the scanner glass.

Enter the fax number using One Touch, Speed Dial, Search or the dial pad. (See

Speed Dialing, page 7-4.)

Press Fax Start.

Manual and Automatic Fax Redial

If you’re sending a fax manually and the line is busy, press Redial/Pause to

retry the number.

If you’re sending a fax automatically and the line is busy, the MFC will

automatically redial (up to three times at 5 minute intervals).

Dual Access

If the ADF is empty, you can place an original in the ADF and set temporary

settings, dial a number, and begin scanning the fax into memory—even when

the MFC is receiving a fax, sending a fax, or printing a fax from memory. The

LCD shows the new job number and available memory.

If you get an

OUT OF MEMORY

message while scanning the first page of a fax,

press

Stop/Exit

to cancel the scan. If you get an

OUT OF MEMORY

message

while scanning a subsequent page, you’ll have the option to press

Fax Start

transmit the pages scanned so far, or to press

Stop/Exit

to cancel the operation.

Note

Do not press Hook.

You cannot fax from the scanner glass while the MFC is sending, receiving or

printing a fax.

The number of pages you can scan into memory varies with the data they contain.

SETUP SEND

6 - 5

Real Time Transmission

When you are sending a fax, the MFC will scan originals into memory before sending.

Then, as soon as the phone line is free, the MFC will start dialing and sending the fax.

If memory becomes full, the MFC will send the document in real time (even if REAL

TIME TX is set to OFF).

Sometimes you may want to send an important document immediately, without

waiting for memory transmission. You can set REAL TIME TX to ON.

Place the original face up in the ADF, or face down on the scanner glass.

Press Menu, 2, 2, 6.

To change the default setting,

press or to select ON (or OFF),

and then press Set. Go to Step 5

—OR—For the next fax transmission only, press or to select NEXT

FAX ONLY, and then press Set.

For the next fax only, press or to select ON (or OFF), and then press

Set.

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu—OR—Press 2 if you are finished choosing settings, and then go

to Step 6.

Enter fax number.

Press Fax Start.

Checking the Jobs Status

Check memory for unsent jobs. (If no memory is clear, the LCD shows NO JOB

WAITING.) (See

Canceling a Job in Memory, page 6-6.)

If the MFC is idle, press Menu, 2, 6.

—OR—

If the MFC is busy, press Stop/Exit.

If you have multiple jobs waiting, use or to scroll through the list.

Press Stop/Exit.

Canceling a Job While Scanning the Original

You can cancel a job while you are scanning it into memory by pressing

Stop/Exit. Eject the document by pressing Stop/Exit again.

6.REAL TIME TX

6.REMAINING JOBS

6 - 6

SETUP SEND

Canceling a Job in Memory

You can cancel tasks you’ve scheduled, such as Delayed Fax, Polling Receive,

Polling Transmit or faxes in memory waiting to be sent. If jobs are waiting, they

will appear on the LCD; otherwise, the LCD will show NO JOB WAITING.

Press Menu, 2, 6.

If you have more than two jobs waiting, use or to select the job you

want to cancel, and then press Set.

—OR—

If you have only one job waiting, go to Step 3.

Press 1 to cancel—OR—Press 2 to exit without canceling.

To cancel another job, return to Step 2.

Press Stop/Exit.

Basic Sending Operations

Contrast

If your document is very light or very dark, you might want to set the contrast.

Use S.LIGHT to send a very light document. Use S.DARK, to send a very dark

document.

Place the original face up in the ADF, or

face down on the scanner glass.

Press Menu, 2, 2, 1.

Use or to select AUTO, S.LIGHT or S.DARK, and then press Set.

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu—OR—Press 2 if you are finished choosing settings, and go to

Step 5.

Enter a fax number, and then press Fax Start to send a fax.

6.REMAINING JOBS

1.CONTRAST

SETUP SEND

6 - 7

Fax Resolution

When you have an original in the ADF or on the scanner glass, you can use the

Resolution key to temporarily change the setting. Press Resolution

repeatedly until the LCD shows the setting you want.

—OR—

You can change the default setting for all faxes.

Press Menu, 2, 2, 2.

Press or to select the resolution

you want, and then press Set.

Press Stop/Exit.

STANDARD - Suitable for most typed documents.

FINE - Good for small print; transmits a little slower than Standard resolution.

SUPER FINE - Good for small print or artwork; transmits slower than Fine

resolution.

PHOTO - Use when original has varying shades of gray; slowest transmission

time.

Composing Electronic Cover Page

The cover page is generated at the receiving party’s MFC. Your cover page

includes the name stored in the One Touch or Speed Dial memory. If you are

dialing manually, the name is left blank. (See

One Touch Dialing and Speed

Dialing

, page 7-4.)

The cover page indicates your Station ID and the number of pages you’re

sending. If you have Coverpage Setup set to ON (Menu, 2, 2, 8), the number

of pages remains blank. (See

Setting Station ID, page 4-3.)

You can include a comment on your cover page.

Instead of using one of the pre-programmed comments above, you can enter one

of two customized messages. (Up to 27 characters long) Use the chart on page

4-4 to help enter characters. (See

Composing Your Own Comments, page 6-8.)

2.FAX RESOLUTION

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

5.(USER DEFINED)

6.(USER DEFINED)

6 - 8

SETUP SEND

Most of the SETUP SEND menu selections are temporary settings that allow

you to make adjustments for each fax you send. However, you can set up your

cover page and cover page comments in advance. The Cover Page Setup and

Cover Page Message menu selections change the default settings.

Composing Your Own Comments

You can set up two custom comments.

Press Menu, 2, 2, 9.

Press or to choose position 5 or

6 for your customized comment, and then

press Set.

Use the dial pad to enter your customized comment, and then press Set.

(See

Entering Text, page 4-4.)

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu—OR—Press 2 if you are finished choosing settings.

Cover Page for the Next Fax Only

Make sure the Station ID is set up. (see page 4-3.) This feature does not work

without the Station ID.

You can set the fax to send a cover page with a particular fax. This cover page

will include the number of pages in your original.

Place the original face up in the ADF, or face down on the scanner glass.

Press Menu, 2, 2, 8.

When the LCD shows NEXT FAX

ONLY, press Set.

Press or to select ON (or OFF), and then press Set.

Press or to select one of the standard or custom comments, and then

press Set.

Enter two digits to indicate the number of pages you are sending, and then press

Set. (For example, press 0 2 for 2.) (Enter 0 0 to leave the number of pages

blank.) If you make a mistake, press to back up and reenter the number of

pages.

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu—OR—Press 2 if you are finished choosing settings.

Enter the fax number you’re calling.

Press Fax Start.

9.COVERPAGE MSG

8.COVERPG SETUP

SETUP SEND

6 - 9

Always Send Cover Page

Make sure the Station ID is set up. This feature does not work without the

Station ID. (See

Setting Station ID, page 4-3.)

You can set the MFC to send a cover page whenever you send a fax. The number

of fax pages is not included when you use this setting.

Press Menu, 2, 2, 8.

Press or to select

COVERPAGE: ON, and then press

Set.

If you selected ON, press or to select one of the standard or custom

comments, and then press Set.

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu—OR—Press 2 if you are finished choosing settings.

Using a Printed Cover Page

If you prefer using a printed cover page that you can write on, you can print the

sample page and attach it to your fax.

Press Menu, 2, 2, 8.

Press or to select PRINT

SAMPLE, and then press Set.

Press Fax Start. Your MFC prints a copy of your cover page.

8.COVERPG SETUP

- - -

TO:

FROM:

COMMENT:

FAX:

TEL:

COVER PAGE

PAGE[S] TO FOLLOW

6 - 10

SETUP SEND

Advanced Sending Operations

Overseas Mode

After you send a fax using this feature, the feature turns itself off.

Place the original face up in the ADF, or face down on the scanner glass.

Press Menu, 2, 2, 0.

Press or to select ON (or OFF),

and then press Set.

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu—OR—Press 2 if you are finished choosing settings.

Enter the fax number you’re calling.

Press Fax Start.

Delayed Timer

You can set up the time of day that delayed faxes will be sent. This time will be

displayed for acceptance or you can override it in Delayed Fax.

(See

Advanced Sending Operations, page above.)

Press Menu, 2, 2, 3.

Enter the time (in 24-hour format) that

you want delayed faxes to be sent,

and then press Set.

Press Stop/Exit.

Delayed Fax

During the day you can store up to 50 faxes in memory for delayed sending.

Transmission of these messages will begin at the time of day you enter in Step 3.

If you have set up a time of day in

Delayed Timer

on page 6-10 , you can accept it

or enter another time for this fax.

Place the original face up in the ADF, or face down on the scanner glass.

Press Menu, 2, 2, 4.

Accept the displayed time or enter another

time for this fax, and then press Set.

(For example, enter 19:45 for 7:45 PM.)

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu—OR—Press 2 if you are finished choosing settings.

Enter the fax number.

0.OVERSEAS MODE

3.DELAYED TIMER

SET TIME=00:00

ENTER & SET KEY

4.DELAYED FAX

SETUP SEND

6 - 11

Press Fax Start.

The MFC starts scanning the original into memory. It will wait until the time

you have entered to send the fax.

Delayed Batch Transmission

Before sending the delayed faxes, your Brother MFC will economize by sorting

all the messages in memory by destination and scheduled time. All delayed

faxes scheduled at the same time to the same fax number will be sent as one

transmission.

Press Menu, 2, 2, 5.

Press or to select ON (or OFF),

and then press Set.

Press Stop/Exit to exit.

Setting Up for Polling Transmit

Polling Transmit is when you set up your MFC to wait with an original in the

ADF so another fax machine can retrieve it.

Place the original face up in the ADF, or face down on the scanner glass.

Press Menu, 2, 2, 7.

Press or to choose

ON (or OFF), and then press Set.

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu—OR—Press 2 if you are finished choosing settings.

Press Fax Start and wait for the fax to be polled.

The number of pages you can scan into memory varies with the data they

contain.

Note

If you pressed 1 in Step 4, the original remains in the ADF until your MFC is

polled. If you must use your MFC before the polled transmit occurs, you must

cancel this job.

5.BATCH TX

7.POLLED TX

7 - 1

AUTO DIAL NUMBERS AND DIALING OPTIONS

Auto Dial Numbers

and Dialing Options

Storing Numbers for Easy Dialing

You can set up your MFC to do three types of easy dialing: One Touch, Speed

Dial, and Groups for Broadcasting of faxes. You can store names with these

numbers for easy identification.

Storing One Touch Dial Numbers

You can store 32 fax/phone numbers that you can dial by

pressing one key (and Fax Start). To access numbers 17

to 32, hold down the Shift key. When you press a One

Touch dial location, the LCD shows the name or number

as the call is dialed. (See

One Touch Dialing, page 7-4.)

One Touch keys are the 16 keys (numbers 01–32) located on the left side of the control

panel.

Press Menu, 2, 3, 1.

Press the One Touch key where you want

to store a number.

Enter a number (up to 20 digits), and then press Set.

(See

Changing One Touch and Speed Dial Numbers, page 7-2.)

Use the dial pad to enter the name (up to

15 characters), and then press Set

—OR—Press Set to store the number

without a name. (See

Entering Text, page 4-4.)

Return to Step 2 to store another number—OR—Press Stop/Exit.

When you dial an auto dial number, the LCD shows the name you’ve stored, or,

if you haven’t stored a name, the nember you’ve stored.

If you must wait for another dial tone at any point in the dialing sequence, store

a pause at that point in the number by pressing Redial/Pause. Each key press

adds a 3.5 second delay.

If you lose electrical power, auto dial numbers stored in memory will not be

lost.

(For USA only) One-Touch key 1 has been pre-programmed for the Brother

fax-back system.

If you want to enter a pause in the dialing sequence (for example, to access an

outside line), press Redial/Pause as you’re entering digits.

Each key press of Redial/Pause enters a 3.5 second pause when the number

is dialed, and a dash appears on the screen.

1.ONE-TOUCH DIAL

NAME:

ENTER & SET KEY

AUTO DIAL NUMBERS AND DIALING OPTIONS

7 - 2

Storing Speed Dial Numbers

You can store Speed Dial numbers, so you can dial by pressing only four keys

(Search/Speed Dial, #, the two digit location, and Fax Start). The MFC has

100 Speed Dial locations. (See

Speed Dialing, page 7-4.)

Press Menu, 2, 3, 2.

Use the dial pad to enter a two-digit

location (00–99), and then press Set.

Enter the number (up to 20 digits), and

then press Set.

Use the dial pad to enter the name (up to

15 characters), and then press Set.

You can use the chart on page 4-4 to help

you enter letters—OR—Press Set to store the number without a name.

Return to Step 2 to store another Speed Dial number—OR—Press Stop/Exit.

Changing One Touch and Speed Dial Numbers

If you try to store a One Touch or Speed Dial number in a location where a

number is already stored, the LCD shows the current name stored there, then

prompts you to either

Press 1 to change the number, or press 2 to exit without changing it.

Enter a new number, and then press Set.

• If you want to erase the number, press Clear when the cursor is to the left

of the digits.

• If you want to change a digit, use

or to position the cursor under

the digit you want to change, then type over it.

Follow the directions from Step 4 for Storing One Touch Numbers or Storing

Speed Dial Numbers.

Setting Up Groups for Broadcasting

Groups allow you to send the same fax message to many fax numbers by

pressing only one One Touch Group key (and Fax Start). First, you’ll need to

store each fax number as a One Touch or Speed Dial number. Then, you can

combine them into a Group. Each Group uses up a One Touch key or a Speed

Dial location. Finally, you can have up to six small Groups, or you can assign

up to 131 numbers to one large Group. (See

Broadcasting, page 7-5.)

2.SPEED DIAL

SPEED-DIAL? #

ENTER & SET KEY

#05:

ENTER & SET KEY

NAME:

ENTER & SET KEY

*O1: BROTHER

1.CHANGE 2.EXIT

7 - 3

AUTO DIAL NUMBERS AND DIALING OPTIONS

Press Menu, 2, 3, 3.

Select a One Touch key where you wish

to store the Group number.

For example, press One Touch key 02 for

Group 1.

Use the dial pad to enter the Group

number, and then press Set.

For example, press 1 for Group 1.

To include One Touch or Speed Dial

numbers in the Group, enter them as if

you were dialing. For example, for One

Touch key 05, and then press One Touch

key 05. For Speed Dial location 09, press

Search/Speed Dial, and then press

0, 9 on the dial pad. The LCD shows

05, #09.

When you’re finished adding numbers, press Set.

Use the dial pad and the chart on

page 4-4 to enter a name for the Group,

and then press Set.

For example, NEW CLIENTS.

Press Stop/Exit.

Dialing Options

You can search for names you have stored in One Touch and Speed Dial

memories. Names are stored alphabetically. (See

Storing One Touch Dial

Numbers

, page 7-1 and Storing Speed Dial Numbers, page 7-2.)

Place the original face up in the ADF, or face down on the scanner glass.

Press Search/Speed Dial, and then enter the first letter of the name you’re

looking for.

Press or to search the name that are stored alphabetically.

You can print a list of all One Touch and Speed Dial numbers.

(See

Chapter 10, Printing Reports.)

When you dial an auto dial number, the LCD shows the name you’ve stored, or

if you haven’t stored a name, the fax number you’ve stored.

3.SETUP GROUPS

PRESS SPEED DIAL

OR ONE-TOUCH KEY

SETUP GROUP:GO

ENTER & SET KEY

G01:*O5#O9

ENTER & SET KEY

NAME:

ENTER & SET KEY

AUTO DIAL NUMBERS AND DIALING OPTIONS

7 - 4

When the LCD shows the name you want to call, press Fax Start to begin

dialing.

If you use the scanner glass, press Fax Start again.

Speed Dialing

Place the original face up in the ADF, or face down on the scanner glass.

Press Search/Speed Dial, #, and then press the two-digit Speed Dial number.

Press Fax Start.

One Touch Dialing

Place the original face up in the ADF, or face down on the scanner glass.

Press the One Touch key of the location you want to call.

Press Fax Start.

Access Codes and Credit Card Numbers

Sometimes you may want to choose from among several long distance carriers

when you make a call. Rates may vary depending upon the time and destination.

To take advantage of low rates, you can store the access codes or long-distance

carriers as One Touch and Speed Dial numbers. You can store these long dialing

sequences by dividing them and setting them up separately in any combination.

You can even include manual dialing using the dial pad. The combined number

will be dialed in the order you entered it, as soon as you press Fax Start. (See

Storing One Touch Dial Numbers, page 7-1.)

You store “555” on One Touch key 03 and “7000” on One Touch key 02. If

you press One Touch 03, 02 and Fax Start you will dial “555-7000”. To

temporarily change a number, you can substitute part of the number with manual

dialing using the dial pad. For example, to change the number to 555-7001 you

can press One Touch 03, and then press 7, 0, 0, 1 using the dial pad.

If you try to use a One Touch or Speed Dial location with no number stored in

it, you hear a warning sound, and LCD shows NOT REGISTERED. The LCD

returns to normal after 2 seconds.

Note

If you must wait for another dial tone at any point in the dialing sequence, store

a pause at that point in the number by pressing Redial/Pause. Each key press

adds a 3.5 second delay.

7 - 5

AUTO DIAL NUMBERS AND DIALING OPTIONS

Broadcasting

Broadcasting is automatically sending the same fax message to multiple fax

numbers. Using the Broadcast key, you can include Groups, One Touch

locations, Speed Dial locations, plus up to 50 manually dialed numbers.

However, available memory will vary with the types of jobs in memory and the

number of locations used for broadcasting. If you broadcast to more than the

maximum locations available, you will not be able to set up transmissions using

dual access and the timer. (See

Setting Up Groups for Broadcasting, page 7-2.)

The easiest way to broadcast is to press Group keys, you can include One Touch,

Speed Dial, and manually, dialed numbers in the same broadcast. You must

press Broadcast between each of these locations. Use the Telephone Index to

help you choose the numbers easily.

After the broadcast is completed, a Broadcast Report will be printed

automatically to let you know the results.

■ To stop the broadcasting in progress, press Stop/Exit. The LCD asks if you

want to cancel all locations or only the location that is being sent.

■ Enter the long dialing sequence numbers as you normally would. Keep in mind

that each key counts as one location, so the number of locations you can call

becomes limited.

■ If the line is busy or for other reasons a connection could not be made while

broadcasting, the MFC will redial the number automatically.

■ If the memory is full, press Stop/Exit to abort the job; or, if more than one page

has been scanned, press Fax Start to send the portion that is in the memory.

Place the original face up in the ADF, or face down on the scanner glass.

Enter a number using One Touch, Speed Dial, Group number, Search or the dial

pad.

Example: Group number

Press Broadcast. You will be prompted to press the next number.

Enter the next number.

Example: Speed Dial number

Press Broadcast.

Enter the fax number.

Example: Manual dialing using the dial pad.

Press Fax Start.

Your MFC will read the original into memory and then start sending faxes to the

numbers you entered.

AUTO DIAL NUMBERS AND DIALING OPTIONS

7 - 6

Pause

Press Redial/Pause to insert a 3.5 second pause between numbers. If you are

dialing overseas, you can press Redial/Pause as many times as needed to

increase the length of the pause.

Fax Redial

If you’re sending a fax manually and the line is busy, press Redial/Pause to

try again. Anytime you want to make a second call to the last number dialed,

press Redial/Pause to save time.

Tone/Pulse (For Canada Only)

If you have pulse dialing service, but need to send tone signals

(for example, telephone banking), follow the directions below. If you have

touch tone service, you do not need this feature to send tone signals.

Lift the handset of an external phone.

Press #. Digits dialed after # will send tone signals.

When you hang up, the MFC returns to pulse dialing service.

8 - 1

TELEPHONE SERVICES

Telephone Services

Custom Feature

Your MFC supports the Distinctive Ring and Caller ID telephone services

offered by some telephone companies.

Distinctive Ring

The term “Distinctive Ring” is used by Brother to identify a phone company

service that is given many names, depending on the telephone company you are

using. For example, this service may be called SmartRing, RingMaster, Teen-

Ring, Indent-a-Call or Indent-a-Ring.

What Does Your Telephone Company’s “Distinctive Ring” Do?

Your telephone company’s Distinctive Ring service allows more than one

number to be on the same phone line. If you need more than one phone

number, it is an inexpensive alternative to paying for an additional line.

Each phone number has its own distinctive ring pattern, so you will know which

phone number is ringing. This is one way you can have a separate phone number

for your MFC.

What Does Brother’s “Distinctive Ring” Do?

The Brother MFC has a Distinctive Ring feature that allows you to use your

MFC to take full advantage of the telephone company’s Distinctive Ring

service. You can dedicate the new phone number on your line to receiving only

faxes.

If you have Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, an

answering service, or on alarm system custom feature on your telephone line,

it may create a problem in the operation of your MFC.

If you have Voice Mail on you phone line, please read the following carefully.

Note

Please consult your telephone company for availability and rates.

Note

You must purchase your telephone company’s Distinctive Ring service before

you program the Brother MFC to work with it.

TELEPHONE SERVICES

8 - 2

Do You Have Voice Mail?

If you have Voice Mail on the phone line you on which will install your new

MFC on, there is a strong possibility that Voice Mail and the MFC will conflict

with each other while receiving incoming calls. However, this Distinctive Ring

feature allows the use of more than one number on your line, so both Voice

Mail and the MFC can coexist peacefully. If each one has a separate phone

number, neither will interfere with the other’s work.

If you decide to get the Distinctive Ring Service from the telephone company,

you will need to follow the directions below to “register” the new Distinctive

Ring pattern they provided, so your MFC can recognize its incoming calls.

Before You Choose the Ring Pattern to Register

You can register only one Distinctive Ring pattern with the MFC. Some ring

patterns cannot be registered. Please refer to some popular ring pattern examples

that will be provided from the phone company in the USA and Canada that are

shown in the Brother compatibility table below.

■ The MFC will answer only calls to its registered number.

■ The first two rings are silent on the MFC. This is because the fax must «listen»

to the ring pattern (compare it to the pattern that was “registered”).

■ If you program the MFC correctly, it will recognize the registered ring pattern

of the “fax number” within 2 ring patterns and then automatically answer with

a fax tone. When the “voice number” is called, the MFC will not interrupt the

call.

Note

You can change or cancel the Distinctive Ring pattern at any time. You can

switch it off temporarily, and later turn it back on. When you get a new fax

number, make sure you reset this setting.

Note

If the ring pattern the phone company provided cannot be registered by the fax,

please check for other available ring pattern choices from the phone

company.

Ring

Pattern

Rings

long - long

short - long - short

short - short - long

very long (normal pattern)

8 - 3

TELEPHONE SERVICES

Very Important

If you have Voice Mail, or a TAD (Telephone Answering Device) and want to

keep one of your phone numbers dedicated only to fax calls, you must leave the

MFC in MANUAL mode at all times while using the Distinctive Ring Feature.

Here’s why: Manual mode will never pick up a call by itself, since it is

«Neutral». When the MFC is in this «neutral» mode, the Distinctive Ring

Feature can be activated. The Distinctive Ring Feature is actually an answering

mode. So, do not activate FAX ONLY mode while using distinctive ring;

otherwise, the MFC will answer calls for all the numbers.

Registering the Distinctive Ring Pattern

Set the MFC to MANUAL mode.

Press Menu, 2, 0, 1.

Press or to select DISTINCTIVE:SET and then press Set.

Press or to select the prestored ring pattern you want to assign, and then

press Set. (You will hear each pattern as you scoll through the four patterns.)

Be sure to choose the pattern assigned by the Telephone Company.

Press Stop/Exit.

Caller ID

The Caller ID feature of this MFC lets you use the Caller ID subscriber service

offered by many local phone companies. This service provides the LCD, the

name or telephone number of your caller on the LCD as the line rings. (See

Printing Caller ID List, page 8-4.)

After a few rings, the LCD shows the telephone number of your caller (or name,

if available). Once you pick up the handset, the Caller ID information disappears

from the LCD, but the call information remains stored in the Caller ID memory.

■ You will see the first 16 characters of the number or name.

■ OUT OF AREA means call originates outside your Caller ID service area.

■ PRIVATE CALL means the caller has intentionally blocked transmission of

information.

If both the name and number are received, the LCD shows only the name. You

can print a list of Caller ID information received by your MFC.

1.DISTINCTIVE

TELEPHONE SERVICES

8 - 4

Caller ID service varies with different carriers. Call your local telephone

company to determine the kind of service available in your area.

Viewing Caller ID List

Caller ID memory stores information for up to thirty calls; when the thirty-first

call comes in, information about the first call is erased. You can scroll through

Caller ID information to review those calls made to your MFC.

Press Menu, 2, 0, 2.

Press or to select DISPLAY # and

then press Set.

If the name was not received, it will not be displayed.

Press or to scroll through the Caller ID memory to select the Caller ID

you want to view and then press Set.

The next LCD shows the caller’s telephone number and the date and time of the

call.

Press or to return to the Caller ID listing—OR—Press Stop/Exit.

Clearing a Caller ID Stored in Memory

For effective use of the memory, we recommend that you clear the Caller IDs

stored in memory by pressing Clear when the LCD shows each caller ID

number or name.

Printing Caller ID List

Press Menu, 2, 0, 2.

Press or to select

PRINT REPORT, and then press Set.

Press Fax Start to exit.

2.CALLER ID

9 - 1

REMOTE FAX OPTIONS

Remote Fax Options

Fax Forwarding/Paging

Programming a Fax Forwarding Number

When Fax Forwarding is set to ON, your MFC stores the received fax in

memory. Then it dials the fax number you’ve programmed and forwards the fax

message.

Press Menu, 2, 5, 1.

Press or until the LCD shows

FAX FORWARD, and then press Set.

The LCD prompts you to enter the number of the fax machine where faxes will

be forwarded. Enter the forwarding number (up to 20 digits), and then press Set.

Press Stop/Exit.

Programming Your Pager Number

When Paging is selected, your MFC dials the pager number you’ve

programmed, and dials your Personal Identification Number (PIN); this

activates your pager so you know you have a fax message in the memory.

Press Menu, 2, 5, 1.

Press or until the LCD shows

PAGING, and then press Set.

Enter your pager phone number (up to 20

digits) followed by # #, and then press

Set. Do not include the area code if it is

the same as that of your MFC.

For example,

1 8 0 0 5 5 5 1 2 3 4 # #.

You cannot use Paging and Fax Forwarding at the same time.

To use Paging or Fax Forwarding you must set Fax Storage to ON.

1.FAX FWD/PAGING

PAGING?

SELECT <- -> & SET

PAG#:

ENTER & SET KEY

REMOTE FAX OPTIONS

9 - 2

If your pager requires a PIN, enter the PIN, and then press #, press

Redial/Pause, enter your fax number followed by # #, and then press Set.

For example, 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #.

—OR—

If you do not need a PIN, press Redial/Pause, enter your fax number followed

by # #, and then press Set.

For example,

Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #.

Press Stop/Exit.

Setting Fax Storage

If you set Fax Storage to ON, you will be able to retrieve fax messages from

another location using Fax Forwarding, Paging or Remote Retrieval operations.

The LCD will indicate when you have a fax stored in memory. The LCD

prompts you to choose a fax setting.

Press Menu, 2, 5, 2.

Press or to select ON (or OFF),

and then press Set.

Press Stop/Exit.

Press 1 to erase faxes from memory and to

turn off Fax Storage.

—OR—

Press 2 to exit without deleting faxes or

changing this setting.

(See

Printing a Fax in Memory, page 5-6.)

Backup Print

If you have set FAX STORAGE to ON, your MFC automatically prints faxes

as they are received into memory. This is a safety feature in case the power goes

out so you won’t lose your message.

You cannot change a Paging number or PIN remotely.

Press Redial/Pause for each 3.5 second delay, as needed.

If there are faxes in memory when you turn Fax Storage OFF, you must choose

to delete them or exit without turning Fax Storage on.

2.FAX STORAGE

FAX STORAGE:OFF?

SELECT & SET

ERASE ALL FAX?

1.YES 2.NO

9 - 3

REMOTE FAX OPTIONS

Changing Remote Retrieval Access Code

Enter your Remote Retrieval Access Code when the MFC picks up your call, so

you can access features remotely. The access code is preset to 1 5 9 , however,

you can change your access code. (See

Operation from Extension Telephone, page

5-5.)

Press Menu, 2, 5, 3.

Enter a three-digit number from 000 to

999, and then press Set.

The “” cannot be changed. Do not use the same digits that appear in your Fax

Receive Code or Telephone Answer Code.

Press Stop/Exit.

Remote Retrieval

You can call your MFC from any fax machine using touch tone, then use the

Remote Retrieval Access Code and other button presses to retrieve fax

messages. Cut out the Remote Retrieval Access Card on the last page and keep

it in your wallet as an aid.

Using Remote Retrieval Access Code

Dial your MFC phone number from a fax machine using touch tone.

When your MFC answers, immediately enter your Remote Retrieval Access

Code (1 5 9 ).

The MFC signals the kinds of messages received:

1 long beep — Fax message(s)

No beeps — No messages

The MFC then prompts you with two short beeps to enter a command. If you

wait longer than 30 seconds to enter a command, the MFC hangs up. If you

enter an invalid command, the MFC beeps three times.

Press 9 0 to reset the MFC when you’re finished.

Hang up.

If your MFC is set to MANUAL mode, you can access it by waiting about 2

minutes, and then entering the Remote Retrieval Access Code within 30

seconds.

3.REMOTE ACCESS

REMOTE FAX OPTIONS

9 - 4

Remote Commands

Follow the commands below to access features remotely. When you call the

MFC and enter your Remote Retrieval Access Code (1 5 9 ), the system will

signal you with two short beeps to enter a remote command.

Remote Commands Operation Details

95 Changing Fax

Forwarding/

Paging setting

1 OFF If you hear one long beep, the change is accepted. If you

hear three short beeps, you cannot change it because the

conditions have not been met. (Example: registering

paging number.) You can register your fax forwarding

number by using 4. FAX FWD NO. (See page 9-5.) Once

you have registered the number, your MFC will change

automatically to FAX FWD:ON mode.

2 Fax Forwarding

3 Paging

4 FAX FWD No.

6 Fax Storage ON You can turn FAX STORAGE to ON or OFF.

7 Fax Storage OFF

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to receive

stored fax message(s). (See page 9-5.)

3 Erase fax from the

memory

If you hear one long beep, you can erase fax message(s)

from the memory.

97 Check the Receiving

Status

1 Fax You can check whether your MFC has received any fax

message(s). If yes, you will hear one long beep. If no,

you will hear three short beeps.

98 Change Receive Mode If you hear one long beep, you can change the Receive

Mode. If you hear three short beeps, you cannot change

it.

1 TAD:ANSWER MACH.

2 FAX/TEL

3 FAX ONLY

90 Exit After a long beep, you can exit remote control.

9 - 5

REMOTE FAX OPTIONS

Retrieving Fax Messages

Dial your fax number.

When your MFC answers, immediately enter your Remote Retrieval Access

Code (1 5 9 ).

As soon as you hear two short beeps, use the dial pad to press 9 6 2.

Using the dial pad, enter the number (up to 20 digits) of the remote fax machine

where you want your fax messages forwarded, followed by # #.

After you hear your MFC beep, hang up and wait.

Your MFC calls the remote fax machine. The remote fax machine prints your

fax messages.

Changing Fax Forwarding Number

You can change the default setting of your fax forwarding number from a

remote fax machine.

Dial your fax number.

When your MFC answers, immediately enter your Remote Retrieval Access

Code (1 5 9 ).

When you hear two short beeps, use the dial pad to press 9 5 4.

Enter the new number (up to 20 digits) of the remote fax machine where you

want your fax messages forwarded, followed by # #.

After you hear your MFC beep, hang up.

You cannot use and # as dial numbers. However, if you want to store a

pause, press #.

You cannot use and # as dial numbers. However, if you want to store a

pause, press #.

PRINTING REPORTS

10 - 1

Printing Reports

MFC Settings and Activity

Two reports require initial setup in the Menu: Transmission Verification Report

and Fax Activity Report Interval. For initial setup:

Press Menu, 2, 4, 1 .

—OR—

Press Menu, 2, 4, 2.

Customizing the

Transmission Verification Report

You can use the Transmission Report as proof that you sent a fax. This report

lists the job number, time and date of transmission and whether the transmission

was successful (OK). If you select ON or ON+IMAGE, the report will print for

every fax you send.

If you typically send multiple faxes to the same destinations, you may need

more than the job numbers to know the faxes you must send again. Selecting

OFF+IMAGE will print a portion of the fax’s first page on the report to help

you remember.

Press Menu, 2, 4, 1.

Press or to select OFF,

OFF+IMAGE, ON or ON+IMAGE, and then press Set.

Press Stop/Exit.

Setting the Fax Activity Report Interval

You can set the MFC to print activity reports at specific interval (6, 12, 24 hours,

2, 4, or 7 days). If you set the interval to OFF, you can print the report by

following the Steps on the next page.

Press Menu, 2, 4, 2.

Press or to choose an interval,

and then press Set.

(If you choose 7 days, the LCD prompts you to choose a day on which to begin

the 7-day countdown.)

Note

When the feature is OFF, the report prints only if a transmission error

prevented delivery (NG).

1.TRANSMISSION

2.ACT.INTERVAL

1.TRANSMISSION

2.ACT.INTERVAL

INTERVAL: OFF

SELECT <- -> & SET

10 - 2

PRINTING REPORTS

Enter the time to begin printing, in 24-hour format, and then press Set.

(For example: enter 19:45 for 7:45 PM.)

Press Stop/Exit.

Using the Reports Key

Press Reports.

Press or to select the report you want, and then press Set.

—OR—

Enter the number of the report you want to print. For example, press 1 to print

the Help List.

Five reports are available:

Prints the Help List so you can see at a glance

how to quickly program every menu selection.

Lists names and numbers stored in One Touch

and Speed Dial memory, in numerical order.

Lists information about the last 200 incoming

and outgoing faxes. TX means Transmit; RX

means Receive.

Prints a transmission Verification Report for

your last transmission.

Lists settings for GENERAL SETUP,

SETUP RECEIVE, SETUP SEND,

SETUP REPORTS, REMOTE FAX OPT

and MISCELLANEOUS.

Note

Don’t forget to set up the Fax Activity Report and Transmission Verification

Report as explained on page 10-1.

1.HELP LIST

2.AUTO DIAL

3.FAX ACTIVITY

4.TRANSMISSION

5.USER SETTINGS

MAKING COPIES

11 - 1

Making Copies

Basic Copy Operations

You can use your MFC as a copier,

making up to 99 copies at a time.

The MFC can stack the copies or

collate (sort) them.

The scannable area of your MFC

begins at approximately one-sixth

inch (4mm) from the edge of the

paper.

Making a Single Copy (Using the ADF)

Place the original face up in the ADF.

Press Copy.

Do NOT pull on the paper while copying

is in progress.

Making Multiple Copies (Using the ADF)

Insert the original face up in the ADF.

Use the dial pad to enter the number of copies you want (up to 99).

Press Copy.

Incoming faxes cannot be received on paper or into memory while the MFC is

copying.

To stop copying and eject the original, press Stop/Exit.

To release the original document, press Stop/Exit.

To sort the copies, use the Options key.

(See

Using the Options Key, page 11-5.)

Copy

Keys

Not

Scannable

area

1/6" (4mm)

COPYING P.01

11 - 2

MAKING COPIES

Single or Multiple Copies (Using the Scanner Glass)

If you want to sort multiple copies, use the ADF. (See Sorting Multiple Copies

(Using the ADF)

, page 11-5.)

Lift the Document Cover.

Using the document guide on the left, center the original face down on the

scanner glass and close the Document cover.

Using the dial pad, enter the number of copies you want (up to 99).

Press Copy .

Out of Memory Message

If the memory becomes full while you are

making copies, the LCD shows a message:

If the OUT OF MEMORY message appears while you are scanning the first

page of your original, press Stop/Exit to cancel. You will need to clear some

faxes from memory before you can continue.

To gain extra memory, you can turn off Fax Storage (see page 9-2).

—OR—Print fax messages in memory (see page 5-6).

Document

Cover

White Film

Scanner

Glass

OUT OF MEMORY

MAKING COPIES

11 - 3

Temporary Copy Settings

You can improve your copies by

using the Copy keys: Enlarge/

Reduce, Contrast, Options

and Clear Settings. These

settings are temporary, and the

MFC returns to its default settings

45 seconds after it finishes

copying. If you want to use these temporary settings again, place the next

original in the ADF or on the scanner glass before the 45 seconds expire.

Copying Using Multiple Settings

You can try different combinations of

settings for the best results. After you

finish your settings using the

Enlarge/Reduce or Options keys, the

LCD shows:

■ Press

or if you want to select additional settings.

—OR—

Press Copy if you are finished choosing settings.

Using Enlarge/Reduce Key

AUTO sets the MFC to calculate the ratio that fits the size of your paper.

ZOOM allows you to enter a ratio from 25% to 400% in 1% increments.

Note

To clear your settings and start over, press Clear Settings.

Press

Enlarge/Reduce

and

25%

50%

78% LGL>LTR

94% A4>LTR

AUTO

100%

104% EXE>LTR

150%

200%

400%

ZOOM

Copy

Keys

PRESS COPY OR

100% AUTO

<- -> FOR NEXT OPT.

100% AUTO

11 - 4

MAKING COPIES

Place the original face up in the ADF, or face down on the scanner glass.

Use the dial pad to enter the number of copies you want (up to 99).

Press Enlarge/Reduce. (Enlargement or reduction ratios appear.)

Press or to select 25%, 50%, 78%, 94%, AUTO, 100%, 104%,

150%, 200% 400%, or ZOOM, and then press Set. (Enlargement or reduction

ratios appear.)

—OR—

For more choices select ZOOM, and the press Set. Use the dial pad to enter

any percentage between 25% and 400%.

Press Copy—OR—Press or for additional settings.

When selecting an enlargement or reduction ratio, you will need to know the

size of the paper you registered in Menu 1-1.

Selecting a Fixed Ratio:

Copy Contrast

You can adjust copy contrast to make copies darker or lighter.

Place the original face up in the ADF, or face down on the scanner glass.

Use the dial pad to enter the number of copies you want (up to 99).

Press Contrast.

Press to make a copy lighter, or to make a copy darker, and then press

Set.

Press Copy—OR—Press or for additional settings.

Note

Special Copy Options (2 in 1, 4 in 1, Poster or OFF) are not available with

Enlarge/Reduce.

Poster copies require using the scanner glass.

Original is

the size of…

Paper

size is…

Recommended

ratio is…

LETTER LEGAL 100%

A4 LETTER 94%

LEGAL LETTER 78%

MAKING COPIES

11 - 5

Using the Options Key

Use the Options key to temporarily change the copy mode (resolution),

contrast and special copy options. See the explanations below the table.

Copy Mode (Type of Original)

You can select the Copy Mode for your type of original. The default setting is

AUTO, which is used for originals that contain both text and photographs.

TEXT is used for originals containing only text. PHOTO is used for copying

photographs.

Place the original face up in the ADF, or face down on the scanner glass.

Use the dial pad to enter the number of copies you want (up to 99).

Press Options and or to select OPT:COPY MODE, and then press

Set.

Press or to choose the type of original (AUTO, TEXT or PHOTO),

and then press Set.

Press Copy—OR—Press or for additional settings.

Sorting Multiple Copies (Using the ADF)

Place the original face up in the ADF.

Use the dial pad to enter the number of copies you want (up to 99).

Press Options and or to select OPT:STACK/SORT, and then press

Set.

Press or to select SORT, and then press Set.

Press Copy—OR—Press or for additional settings.

Press

Options

Menu Selections Options Factory Setting

OPT:# OF COPIES NO. OF COPIES:XX

OPT:COPY MODE

AUTO/TEXT/PHOTO

AUTO

OPT:STACK/SORT

STACK/SORT STACK

OPT:SPECIAL

2 IN 1/4 IN 1/POSTER/OFF

OFF

OPT:PAPER TYPE

THIN/PLAIN/THICK/

THICKER/TRANSPARENCY

PLAIN

11 - 6

MAKING COPIES

Special Copy Options (Using the ADF)

You can save paper by copying either two or four pages onto one page.

Place the originals, face up in the ADF.

Use the dial pad to enter the number of copies you want (up to 99).

Press Options and or to select OPT:SPECIAL, and then press Set.

Press or to select 2 IN 1, 4 IN 1 or OFF, and then press Set.

Press Copy.

Special Copy Options (Using the Scanner Glass)

You can save paper by copying either two or four pages onto one page, or you

can create poster size copy.

Place the original face down on the scanner glass.

Use the dial pad to enter the number of copies you want.

Press Options and or to select OPT:SPECIAL, and then press Set.

Press or to select 2 IN 1, 4 IN 1, POSTER or OFF, and then press Set.

Press Copy.

2 in 1

4 in 1

If you selected 2 IN 1 or 4 IN 1 in step 4, place the next original on the scanner

glass, and then press Set. After all originals have been scanned, press Copy.

Special Copy Options (2 in 1, 4 in 1 or Poster) are not available with

Enlarge/Reduce.

Incoming faxes cannot be received on paper or into memory while the MFC is

making 2 IN 1 or 4 IN 1 copies.

MAKING COPIES

11 - 7

Poster

You can create a poster size copy of a photograph.

Special Copy Options (2 in 1, 4 in 1 or Poster) are not available with

Enlarge/Reduce.

Poster is not available for multiple copies.

Poster copies require using the scanner glass.

11 - 8

MAKING COPIES

Paper Type

You can use the following types of paper for copying. For the best print quality,

select the type of media that you are using.

THIN (16lb - 18.4lb) - For thin paper or transparency

PLAIN (18.7lb - 25.3lb) - For ordinary plain paper

THICK (25.6lb - 32lb) - For heavy weight paper or rough paper

THICKER (32.3lb - 43lb) - For heavier weight paper, rough paper or bond

paper.

TRANSPARENCY - For transparency (OHP)

Press Options and or to select OPT:PAPER TYPE, and then press

Set.

Press or to select your type of paper, and then press Set.

Press Copy—OR—Press or for additional settings.

Changing Default Copy Settings

Press Menu, 3 to change default settings for Copy mode. These settings will

remain until you change them again by pressing Menu. Adjust the Copy Mode

and Contrast settings.

By pressing a number, you can adjust copy settings as shown in the following

chart. Press

or to scroll through the options for each setting. Press Set

to save your selection. Press Stop/Exit. —OR—Press

to select the next

setting you want to change.

Press Menu, and 3.

TEXT

1.COPY MODE

2.CONTRAST

- +

is defaul

AUTO

PHOTO

PLAIN

THICK

THICKER

3.PAPER TYPE

THIN

MAKING COPIES

11 - 9

Copy Mode (Type of Original)

You can select the Copy Mode for your type of original. The default setting is

AUTO

, which is used for originals that contain both text and photographs.

TEXT

is used for originals containing only text.

PHOTO

is used for copying photographs.

Press Menu, 3, 1.

Press or to choose the type of

original (AUTO, TEXT or PHOTO), and

then press Set.

Press Stop/Exit.

Copy Contrast

You can adjust copy contrast to make copies darker or lighter.

Press Menu, 3, 2.

Press to make a copy lighter—OR—

Press

to make a copy darker, and then press Set.

Press Stop/Exit.

Paper Type

You can use the following types of paper for copying. For the best print quality,

select the type of media that you are most often.

THIN (16lb - 18.4lb) - For thin paper

PLAIN (18.7lb - 25.3lb) - For ordinary plain paper

THICK (25.6lb - 32lb) - For heavy weight paper or rough paper

THICKER (32.3lb - 43lb) - For heavier weight paper, rough paper or bond

paper.

Press Menu, 3, 3.

Press or to select your type of

paper, and then press Set.

Press Stop/Exit.

After you connect the optional Cassette #2, you can select the paper size for each

cassette. (See page 4-1.)

1.COPY MODE

2.CONTRAST

3.PAPER TYPE

12 - 1

FOR DOS USERS

For DOS Users

How to Use the Brother MFC with Your DOS

Application Software

Before working with your application software that runs on DOS, check that the

Brother MFC’s name appears in the printer selection of your application

software. If the MFC is not listed, you must install the printer driver that

corresponds to HP LaserJet’s emulations.

The following table shows combinations of printer drivers and emulation mode.

To get the most out of this MFC, you should install an HP printer driver in your

application software.

■ The best or recommended printer driver is indicated in bold.

■ Be sure to choose the proper printer driver in your application software.

■ Be sure the printing resolution is set to 600 dpi in your DOS application

software.

What Does the Remote Printer Console Do?

The Remote Printer Console (RPC) is a utility program that can run in the DOS

environment and comprises the following program:

Remote Printer Console Main Program

This program allows you to change various printer settings such as emulation,

print quality, fonts and page setup from your computer screen. Since most DOS

applications have a Printer Settings menu that overrides the settings made by the

RPC, you may not have to use this utility program. This utility program is useful

for application software that does not control the printer’s settings and features.

Printer driver supported in

your application software

Emulation mode to be selected with the remote

printer console program

HP LaserJet

™

HP LaserJet emulation mode

FOR DOS USERS

12 - 2

Installing the Remote Printer Console

Before you install the program, make sure you have the following hardware and

software to install the program:

Follow these steps to install the remote printer console program:

Make sure your Brother MFC is connected to your computer and is set to

Online.

Start your computer and go to the DOS prompt. If you are in Windows

, exit

and return to the DOS prompt.

Insert the Brother CD-ROM into your CD-ROM drive.

At the DOS prompt (C:\>) type x: (Substitute the drive letter of your CD-ROM

drive for “x”), and then press Enter.

Type CD RPCX, and then press Enter.

Type RPCSETUP, and then press Enter.

Follow the instructions in the installer.

DOS Version 3.3 or later

Monitor EGA/VGA or compatible

Option Mouse; the mouse driver must be installed.

(You can also operate the program with the keyboard.)

C:\>x:

x:\>CD RPCX5

x:\RPCX5>RPCSETUP

12 - 3

FOR DOS USERS

Using the Remote Printer Console Main Program

Type C:\RPCX>RPCX, and then press the Enter key to start the Remote

Printer Console main program.

The Main Screen will appear on your computer screen as shown below.

If bi-directional communication is enabled between your computer and MFC

when it starts, the RPC gets the current settings information from your MFC.

Otherwise, RPC shows its default settings. If you want to change settings, move

the cursor to the item you want and select it using the Enter and Cursor keys.

Then, press the Enter key to make the selected settings valid.

There are four sub menus. (See table below.) Select the sub menu you want by

clicking on it with the mouse, using the cursor keys and the Enter key, or by

pressing the hot key commands for that sub menu.

Menu Press the keys Functions

Direct

Access

Alt + D You can directly control the Brother MFC, with

Print Form.

Printer

Setup

Alt + P You can enter the setting mode to change other

printer settings, such as, margin settings, continue

mode, font and sleep mode.

Console

Config

Alt + C You can change the environment settings for the

RPC program: color, etc.

Guide Alt + G You can go to the Guide mode.

Help F1 You can get Online Help: If you press F1, you can

get information on a highlighted item.

Direct_Access Printer_Setup Console_Config Guide

Remote Printer Console

Current Status

Status

Media Type

Paper feed

Emulation

Paper Size

Orientation

Quality

Copies

Memory size

Ready

Regular

Paper Cassette

Laser Jet 5P

Letter

Portrait

Normal

2138112 Byte

[Enter] Setting[↑/¬] Select

[ESC] Exit[F1] Help[Alt+Character] Menu

FOR DOS USERS

12 - 4

Remote Printer Console

Current Printer Status Information

*1 The items can be set in the current printer status information dialog box.

Printer Setup Category

Print Setup Section

Item Default What This Item Does

Media Type Regular Selects the media type “Regular,” “Thin Paper,”

“Thick Paper,” “Thicker Paper,” “Bond Paper”

or “Transparency.”

Paper Feed Dual

Upper Paper

Cassette

Lower Paper

Cassette

Selects the paper feed mode, either “Paper

Cassette” or “Manual.”

Emulation*1 Laser Jet Selects “Laser Jet.”

Paper Size*1 Letter Selects the paper size, either “Letter,” “Legal,”

“A4,” “Executive,’’ “Monarch,” “COM10,”

“DL,” “C5,” “B5,” “A5,” “A6,” or “JIS B5.”

Orientation*1 Portrait Selects the paper direction, either “Portrait” or

“Landscape.”

Quality*1 Normal Selects the print quality, either “Normal” or

“Economy.”

Copies*1 1 Sets the number of print copies from 1 to 999

pages.

Item Default What This Item Does

Copies 1 Sets the number of print copies from 1 to 999

pages.

Quality Normal Selects the print quality to either “Normal” and

“Economy.”

Emulation Laser Jet Selects “Laser Jet”

12 - 5

FOR DOS USERS

Page Setup Section

*1 These values (except Yoffset and Xoffset) are overidden by settings within

your application software.

*2 These values depend on the paper size settings.

Font Configuration

Item Default What This Item Does

Left Margin *2 Sets the Left Margin value (0-145) columns.

Right Margin *2 Sets the Right Margin value (10-155) columns.

Top Margin 0.5" Sets the Top Margin 0", 0.33", 0.5", 1", 1.5” or

2".

Bottom Margin 0.5" Sets the Bottom Margin 0", 0.33", 0.5", 1", 1.5"

or 2".

Line / Page *2 Sets the lines/pages (5-128).

Xoffset 0 Sets the Xoffset (vertical) value from 0 to 500

dots.

Yoffset 0 Sets the Yoffset (horizontal) value from 0 to 500

dots.

Item Default What This Item Does

Font Source Internal “Internal”

Font name Brogham Reg

Selects a font from any of the printer’s internal

fonts.

Pitch 10 Selects the font size of the selected font.

Symbol Set PC8 Selects the symbol set.

FOR DOS USERS

12 - 6

Other Configuration

Console Configuration Category

For more information on RPC, see the Help Information in the program.

Item Default What This Item Does

Auto LF Off Selects Auto LF “On or Off”

Auto CR Off Selects Auto CR “On or Off”

Auto Wrap Off Selects Auto Wrap “On or Off”

Auto Skip On Selects Auto Skip “On or Off”

File Function

Environment Sets the Buzzer on/off, Color for Remote Print Console

13 - 1

USING THE BROTHER MFC AS A PRINTER

Using the Brother MFC as a

Printer

Special Printing Features

Windows

Printing

The dedicated printer driver and TrueType™ compatible fonts for Microsoft

Windows

95/98/98SE and NT4.0/2000 Professional are available on the CD-

ROM supplied with your MFC. You can install them easily into your Windows

system using our installer program. The driver supports our unique

compression mode to enhance printing speed in Windows

applications, and

allows you to set various printer settings, including economy printing mode and

custom paper size.

Popular Printer Emulation Support

The MFC supports HP LaserJet IIP printer emulation mode. If you use DOS

application software, you can use HP LaserJet IIP emulation mode for printer

operations. (Use the Remote Printer Console program to set the printer

emulation.)

Remote Printer Console Program for DOS

The MFL Pro Suite CD-ROM supplied with your MFC includes the utility

program Remote Printer Console (RPC). When you operate your computer in

the Disk Operating System (DOS) environment, RPC lets you easily change the

Brother MFC’s default settings (such as fonts, page setup, emulations, etc.).

RPC also provides a status monitor Terminate-and-Stay Resident (TSR)

program. It runs in the background and monitors the printer status as it reports

the current status or errors on your PC screen.

Bi-directional Parallel Interface

The Brother MFC’s parallel interface enables it to send memory and printer

setup information to the computer.

Enhanced Memory Management

The Brother MFC has its own Data Compression Technology, which

automatically compresses graphic data and downloads font data efficiently into

the MFC’s memory. With the MFC’s standard memory, you can avoid memory

errors and print most full-page, 600 dpi graphic and text data, including larger

fonts.

USING THE BROTHER MFC AS A PRINTER

13 - 2

Printing From Your PC

Multi-purpose Paper Cassette

The MFC’s multi-purpose paper cassette can be adjusted to feed many sizes of

paper: letter, legal, A4, B5 and A5 plain paper. When the MFC receives print

data from your computer, it loads paper from the paper cassette. Insert the sheet

of paper with the side you wish to print on face down in the paper cassette.

■ Select the print command from your PC.

Your PC sends a print command and data to the MFC. The MFC displays the

date and time and RECEIVING DATA. If there are more pages, the MFC

begins to print the next page automatically. When printing is finished, it returns

to online status.

If your application software does not support your custom paper size, select the

next larger paper size. Then adjust the print area by changing the right and left

margins in your application software. (See

Acceptable Paper, page 2-5.)

Two-Sided Printing (Manual Duplexing)

The supplied printer drivers for Windows

95/98/Me and Windows NT

Workstation Version 4.0 enable manual duplex printing. (For more

information, see the Help screen for the printer driver.)

The MFC prints all the even-

numbered pages on one side of the

paper first.

Then, the Windows

driver

instructs you (with a pop-up

message) to reinsert the paper.

Before reinserting the paper,

straighten it well, or you may get a

paper jam. Very thin or very thick

paper is not recommended.

You may select the proper paper source, paper size, and page orientation in

your application software.

Use the manual feed slot for envelopes, labels, transparencies, card stock or

thicker paper.

13 - 3

USING THE BROTHER MFC AS A PRINTER

Caution

When you use manual duplexing, it is possible that a paper jam may occur or the

print quality might not be satisfactory. (See

Paper is Jammed in the Paper

Cassette

, page 21-4.)

Front Output Bin

The MFC ejects paper with printed surfaces face down into the output bin in the

front of the MFC. Unfold the output bin extension to support the printed pages.

Manual Feed Slot

Your MFC has a manual feed slot above the

paper cassette. You can load envelopes and

special print media one at a time into this

slot. You do not have to remove paper from

the paper cassette.

(For information about

Acceptable Paper, see

page 2-5.) Insert the sheet of paper with the

side you wish to print on face up in the

manual feed slot.

Use the manual feed slot to print or copy on

envelopes, labels, card stock or thicker

paper.

To prevent the possibility of

transparencies smudging as they stack

in the output bin, remove each

transparency after it exits.

USING THE BROTHER MFC AS A PRINTER

13 - 4

Loading One Sheet of Paper

You do not have to choose Manual Feed in the Setup dialog box of your printer

driver. Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal),

with the side you wish to print on face up in the manual feed slot.

Align the paper at the center of the manual feed slot and insert it all the way.

Adjust the paper guides

to the width of the

paper.

Loading More than One Sheet of Paper

Open the Setup dialog box of the Windows

printer driver and select Manual

Feed in the Paper Source section. Follow Steps 1 and 2 above to load the first

page. The MFC starts printing automatically.

After the first page is printed, the LCD

displays:

Insert the next sheet of paper to resume

printing.

Repeat Steps 1 and 2 until you have finished printing.

■ To stop or clear the manual feed, turn the MFC offline by pressing the Reset

key,—OR—Stop it with a PC command.

If you do not select Manual Feed, and insert a page in the manual feed slot, the

MFC will load the first page from the manual feed slot and subsequent pages

from the paper cassette.

Manual

Feed

Slot

MANUAL FEED

INSERT PAPER

13 - 5

USING THE BROTHER MFC AS A PRINTER

Printing on Thicker Paper and Card Stock

When the rear cover is lifted up, the MFC has a straight paper path from the

manual feed slot to the rear of the printer. Use this paper feed and output method

when you want to print on envelope, thicker paper or card stock.

Select manual feed mode in the printer driver.

Send the print data as usual.

Lift up the rear cover at the rear of the MFC.

Adjust the manual feed paper guides to the

width of the paper you are using.

Insert a single sheet of paper into the manual feed slot until the front edge

touches the paper feed rollers. Let go of the paper as the MFC pulls it into

position.

After the MFC ejects the printed page, return to Step 5 to insert the next sheet

of paper. The MFC will wait until you insert the next sheet of paper. Repeat

Steps 5 and 6 for each page to be printed.

When you have finished printing, close the rear cover of the MFC.

To prevent the possibility of

transparencies smudging as

they stack in the output bin,

remove each transparency after

it exits.

USING THE BROTHER MFC AS A PRINTER

13 - 6

Simultaneous Printing/Faxing

Your MFC can print data from your computer while sending or receiving a fax,

or while scanning information into the computer. However, when the MFC is

copying or receiving a fax on paper, it pauses the PC printing operation, and

resumes when copying or fax receiving is complete. Fax sending and receiving

continues during PC printing/copying. (See

Acceptable Paper, page 2-5.)

Choosing Acceptable Paper

We recommend that you test paper (especially special sizes and types of paper)

on the MFC before purchasing large quantities.

■ Avoid feeding labels with carrier sheets exposed, or your MFC will be damaged.

■ Avoid using coated paper, such as vinyl coated paper.

■ Avoid using preprinted or highly textured paper.

For optimum printing, use a recommend type of paper, especially plain paper

and transparencies. For more information on paper specifications, consult your

nearest authorized sales representative or the place where you purchased your

MFC.

■ Use label or transparencies that are designed for use in laser printers.

■ For the best print quality, we recommend using long-grained paper.

■ If you are using special paper, and the paper has problems feeding from the

paper cassette, try again using the manual feed slot.

■ You can use recycled paper in this MFC.

13 - 7

USING THE BROTHER MFC AS A PRINTER

Printer Operation Key

Reset Key

You can clear data from the memory.

Printing the Internal Font List

You can print a list of the MFC’s internal (or resident) fonts to see how each font

looks before you select it.

Press Menu, 4, 1, 1.

Press Fax Start. The MFC prints the list.

Press Stop/Exit.

Printing the Print Configuration List

You can print a list of current printer

settings.

Press Menu, 4, 1, 2.

Press Fax Start. The MFC prints the settings.

Press Stop/Exit.

Restoring Factory Default Settings

You can return the MFC to original factory settings. Permanent fonts are

restored, macros in the temporary settings are cleared. You can change user

settings using the Remote Printer Console program. (See page 12-1.)

Press Menu, 4, 2, 1.

Press 1 to restore the factory settings

—OR—Press 2 to exit without making a

change.

Press Stop/Exit.

1.INTERNAL FONT

2.CONFIGURATION

1.RESET 2.EXIT

1.FACTORY SET

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

14 - 1

Printer Driver Settings

(For Windows

Only)

Using the Brother MFC-9800 Printer Driver

A Printer Driver is software that translates data from the format used by a

computer into the format required by a particular printer, using a printer

command language or page description language.

The printer drivers are on the supplied CD-ROM. The latest printer driver can

also be downloaded from the Brother Solutions Center at

Features in the Printer Driver

(For Windows

95/98/Me and Windows

NT 4.0 Users)

For more detailed information, please see the on-line Help in the printer driver.

You can also change settings by clicking the illustration on the left side of the

tab screen.

Note

The screens shown in this section are from Windows

98. The screens on your

PC may vary depending on your Windows

Operating System.

http://solutions.brother.com

14 - 2

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

Basic Tab

*1 Select the Paper size, Multiple Page and Orientation.

*2 Select number of Copies and Media Type.

*3 Select Paper Source, First Page and Other Pages.

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

14 - 3

Paper Size

From the drop-down box select the Paper Size you are using.

Multiple Page

The Multiple Page selection can reduce the image size of a page allowing

multiple pages to be printed on one sheet of paper or enlarging the image size

for printing on page on multiple sheets of paper.

Border Line

When printing multiple pages on one sheet with the Multiple Page feature you

can select to have a solid border, dash border or no border around each page on

the sheet.

Orientation

Orientation selects the position of how your document will be printed (Portrait

or Landscape).

Copies

The copies selection sets the number of copies that will be printed.

Ex. 4 in 1

Ex. 1 in 2 × 2 pages

Portrait

Landscape

14 - 4

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

Collate

The collate selection is active if more than one copy is selected. With the collate

check box selected, one complete copy of your document will be printed and

then repeated for the number of copies you selected. If the collate check box is

not selected then each page will be printed for all the copies selected before the

next page in the document is printed.

Media Type

You can use the following types of media in your printer. For the best print

quality, select the type of media that you wish to use.

Plain Paper

Thin Paper

Thick Paper

Thicker Paper

Bond Paper

Transparencies

When using ordinary plain paper, select Plain Paper. When using heavier

weight paper, envelopes or rough paper select Thick Paper or Thicker Paper.

For bond paper, select Bond Paper and for OHP transparencies, select

Transparencies.

Collate box checked

Collate box not checked

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

14 - 5

Advanced Tab

Change the tab settings by selecting one of the following icons:

*1 Print Quality

*2 Duplex Printing

*3 Watermark

*4 Page Setting

*5 Device Option

Print Quality (*1)

Resolution

You can change the resolution as follows:

• 300 dpi

• 600 dpi

Toner Save

You can save running costs by turning on the Toner Save Mode, which reduces

the print density.

*2 *3 *4 *5

14 - 6

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

Print Setting (For Windows

95/98/98SE/Me Users Only)

Print Setting is used for optimizing your print quality for the type of document

being printed (Photos, Graphics or Scanned Images). When you choose Auto

(Recommended), the printer automatically prints with the most suitable print

settings.

With the Print Setting set to Manual, you can change the Brightness, Contrast

and Graphics Quality options manually.

Duplex Printing (*2)

Choosing the Duplex Printing icon displays the Manual Duplex features

available.

Manual Duplex

Check the Manual Duplex box and there are six types of duplex directions

available for each orientation. In this mode, the MFC prints all the even numbered

pages first. Then the printer driver stops and shows the instructions required to re-

install the paper. When you click OK the odd numbered pages are printed.

Binding Offset

Check the Binding Offset option, you can specify the offset value of the binding

side in inches or millimeters (0 - 8 inches) [0 - 203.2 mm].

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

14 - 7

Watermark (*3)

You can place a logo or text into your document as a Watermark by using a

bitmap file as your source file or select one of the preset Watermarks.

Print Watermark

The Print Watermark feature offers printing choices of:

On all pages

On first page only

From second page

Custom

In background

With the In background feature checked the Watermark will print behind your

document on the page. If this feature is not checked then the Watermark will

print on top of your document.

14 - 8

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

You can change the size and the position of the Watermark on the page by

selecting the Watermark and clicking the Edit button. If you want to add a new

Watermark, click the New button and select Text or Bitmap from the Watermark

Style.

Watermark Text

Enter your Watermark text into the Text Box and select the Font, Size, Darkness

and Style.

Watermark Bitmap

Enter the file name and location of your bitmap image in the File box or Browse

for the file location. You can also set the scaling size of the image.

Position

The position settings offer controls on where the Watermark can be positioned

on the page.

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

14 - 9

Page Setting (*4)

You can change the print size of your document with the Scaling feature.

Check Off if you want to print the document as it appears on your screen.

Check Fit to Paper Size, if your document has an unusual size, or if you have

only the standard size paper.

Check the Free box if you want to reduce or enlarge the output.

You can also use the Mirror or Reverse Print feature for your page setting.

14 - 10

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

Device Options (*5)

Set one of the following Printer Functions:

■ Quick Print Setup

■ Administrator (For Windows

95/98/98SE/Me Users Only)

■ Print Date & Time

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

14 - 11

Quick Print Setup

The Quick Print Setup feature allows you to quickly select driver settings. To

view setting, simply click your mouse button on the task tray icon. This

feature can be set to ON or OFF from the Device Options section.

Administrator (For Windows

95/98/98SE/Me Users

Only)

The administrator selection permits the Copy, Scaling and Watermark features

to be locked and password protected.

Note

Record your password and keep it in a safe place for future reference. If you

forget your password these settings can not be accessed.

14 - 12

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

Print Date & Time

When enabled the Print Date and Time feature will automatically print the date

and time from your computers system clock on your document.

Click the Setting button to change the Date and Time Format, Position and Font.

To include a background with the Date and Time select Opaque. When Opaque

is selected you can set the Darkness of the Date and Time background by

changing the percentage.

Note

The Date and Time indicated in the selection box represents the format the will

be printed. The actual Date and Time printed on your document is

automatically retrieved from the settings of your computer.

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

14 - 13

Accessories Tab

The Accessories Tab includes the settings for configuring the printer driver for

the size of paper loaded in each paper source. This tab also installs any

additional options into the driver settings.

Paper Source Setting

To configure the paper size for each paper source, highlight the source from the

Paper Source Setting list. Select the Paper Size from the pull-down box and

click Update. (The Paper Source Setting is used when selecting Auto Select in

the Basic Tab.)

Default Source

The Default Source allows you to choose the paper source that will be used

when the paper size of the document being sent does not match the Paper Source

settings.

Available Options

In order to access the optional 2nd paper

tray the option must be installed in the

driver. Highlight the model number from

the Available Options list and click

Add. The optional tray will then be listed

in the Installed box, Paper Source Setting

list and the screen illustration will display

the 2nd tray.

14 - 14

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

Support

The Support Tab provides driver version information and setting information.

In addition there are links to the Brother Solution Center and Driver Update

Web sites.

Brother Solutions Center

The Brother Solutions Center is a Web site offering information about your

Brother product including FAQ’s , User Guides, Driver updates and Tips for

using your machine.

Web Update

Web Update checks the brother web site for updated drivers and automatically

downloads and updates the driver on your computer.

Check Setting

The Check Setting selection displays a list of your current drivers settings.

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

14 - 15

Features in the Printer Driver (For Windows

2000)

The Windows

2000 printer driver utilizes Microsoft’s uni-driver architecture.

The following section describes the driver features and selections available for

Windows

2000.

General Tab

Printing Preferences

In the General tab, click the Printing Preferences... button to access the Layout

tab.

14 - 16

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

Layout Tab

*1 Orientation

Select the Orientation, which is how your document will be positioned on the

paper (Portrait or Landscape).

Portrait Landscape

*1 *2

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

14 - 17

*2 Pages Per Sheet

You can select 1, 2, 4, 6, 9 or 16 pages to be printed on one sheet of paper. The

image of each page will be reduced as needed to fit on the paper.

2 in 1 4 in 1

Paper/Quality Tab

*1 Paper Source

Possible paper sources are: Automatically Select, Auto, Upper Paper Tray,

Lower Paper Tray (optional cassette #2) and Manual Feed Slot.

When “Automatically Select” is chosen the MFC automatically will choose the

cassette with the appropriate size of paper.

Note

The paper size for each paper source must be set in the Device Settings tab for

the Automatically Select feature to work properly.

The “Auto” option is for machines that can automatically detect the size of paper

that is loaded in the paper source; Auto is not active for your MFC.

14 - 18

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

*2 Media

For the best print quality, select the type of media you are using:

Regular

Thick Paper

Thicker Paper

Transparency

When using ordinary plain paper, select Regular. When using heavier weight

paper, envelopes, or rough paper, select Thick Paper or Thicker Paper. For OHP

transparencies, select Transparency.

Advanced Options

Click the Advanced... button in the Paper/Quality tab to access the screen

below:

*1 Paper /Output

Paper Size – Select the paper size of the document you are printing. This size

should be the same as the paper size that is set in your application software.

Copy Count – Type the number of copies you want.

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

14 - 19

*2 Graphic

Print Quality – You can change the resolution as follows:

600 × 600 dots per inch

300 × 300 dots per inch

*3 Document Options

Advanced Printing Features – You can Enable or Disable Advanced Printing

Features from this selection. If you disable it, Page Order, Pages Per Sheet,

Copy and Collate will be disabled.

Halftoning – This selection is for changing the dither pattern to achieve the best

print results when printing graphics. The choices are as follows:

Auto Select

Super Cell

Dither 6 × 6

Dither 8 × 8

14 - 20

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

Device Settings Tab

Form To Tray Assignment – This selection assigns the paper size to each paper

source. For auto paper selection (Automatically Select) to work properly, the

paper size set for each source must match the actual size of paper loaded.

The available options are:

B5 (JIS)

Executive

Legal

Letter

Installable Options

Printer Memory – If you installed optional memory into your MFC, you must

select the correct size of total memory in the MFC for the driver to access the

additional memory.

Lower Tray – If an optional lower tray is installed, this selection must be set to

ON to enable access to the lower tray.

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER

15 - 1

Using the Windows

-Based

Brother MFL-Pro Control Center

Brother Control Center

The Brother Control Center is a software utility that pops up on the PC screen

whenever paper is placed in the automatic document feeder (ADF). This allows

you to quite easily, with very few mouse clicks, access the most frequently used

scanning applications. Using the Control Center eliminates the need to manually

launch the specific applications.

The Brother Control Center provides three categories of functions:

Scanning directly to a file, E-mail, word processor or graphic application of

choice

Copy operations

PC Faxing using the Brother PC Fax software

MFC-9800:

AutoLoad the Brother Control Center

The Control Center is initially configured to automatically load each time

Windows

is started. When the Control Center is loaded, the Control Center

icon will appear in the task bar. If you don’t want the Control Center to load

automatically, you can turn off AutoLoad.

If the Control Center icon does not appear in your task bar, you will have to

install this software.

From the Start menu select Programs, Paper Port, and then double-click

Brother SmartUI PopUp.

15 - 2

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER

How to Turn Off AutoLoad

Left-click the Control Center icon, and then click Show.

When the Control Center icon appears, left-click the Smart Click Control

Center button. A dialogue box with a check box labeled “AutoLoad Pop-up”

will appear:

Uncheck the AutoLoad Pop-Up option.

Using the Scan Keys

You can use the Scan keys on the control

panel to scan originals into your word

processing, graphics or E-mail applications.

The advantage of using the Scan keys is that

you avoid the mouse clicks required to scan

from your PC.

Using the Control Panel Keys

Before you can use the Scan keys on the control panel, you must have connected

the MFC to your Windows

-based PC and loaded the appropriate Brother

Drivers for your version of Windows

. When you are ready to use the Scan

keys, make sure the Brother Control Center application is running on your PC.

(For details about how to configure the Brother Control Center buttons to launch

the application of your choice using the Scan keys, see

Brother Control Center

Features

, Page 15-4 to15-6.)

If you have connected a Macintosh, the control panel keys will not work with

your computer.

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER

15 - 3

Scan Image

You can scan a picture into your graphics application for viewing and editing.

Place your original face up in the ADF, or face down on the scanner glass.

Press Scan Image.

The MFC will scan the original and send a color image to your graphics

application.

Scan/OCR

If your original is text, you can have it automatically converted by ScanSoft™

TextBridge

to an editable text file and then displayed in your word processing

application for further editing.

Place your original face up in the ADF, or face down on the scanner glass.

Press Scan/OCR.

The MFC will scan the original perform OCR in ScanSoft™ TextBridge

and

then display the result in your word processing application for viewing and

editing.

Scan to E-mail

You can scan an original into your E-mail application as a file attachment.

Although the Brother Control Center can be configured to send only black and

white or color file attachments at one time, you can easily change this setting.

(For details see

Scan to E-mail, Page 15-8 to 15-10.)

Place the original face up in the ADF, or face down on the scanner glass.

Press Scan to E-mail.

The MFC will scan the original, create a file attachment, and launch your E-mail

application, displaying the new message waiting to be addressed.

15 - 4

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER

Brother Control Center Features

Auto Configuration

During the installation process the Control Center checks your system to

determine the default applications for E-mail, word processing and graphics

viewer/editor. For example, if you are using Outlook as your default E-mail

application, the Control Center automatically will create a link and a scanning

application button for Outlook.

You can change a default application by right-clicking any of the scan buttons

in the Control Center and selecting a different application. For example,

you can change a scan button from MS Word to MS Word Pad

by changing the application that is listed for the Word Processor.

Scanning Operations

Scan to File—allows you to scan directly to a disk file with two mouse clicks.

You can change the file type, destination directory and file name, as needed.

Scan to E-mail—enables you, with just two mouse clicks, to scan a picture or

text document directly into an E-mail application as a standard attachment. You

have the option of selecting the file type and resolution for the attachment.

Scan to Word Processor—enables you to scan a text document, run ScanSoft

TextBridge OCR and insert the text original (not graphic image) into a word

processing file with just two mouse clicks. You have the option of selecting the

destination word processing program, such as Word Pad, MS Word, Word

Perfect, etc.

Scan to Graphic Application—allows you to scan an image directly into any

graphic viewer/editor application. You can select the destination application,

such as MS Paint or Corel PhotoPaint.

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER

15 - 5

Copy Operations

Copy—allows you to use the PC and any Windows

printer driver for enhanced

copy functions. You can scan the page on the Brother MFC and print the copies

using any of the features of the Brother MFC printer driver—OR—you can

direct the copy output to any standard Windows

printer driver installed on the

PC.

PC Fax Operation

Send a Fax—allows you to scan a picture or text original and automatically send

the image as a fax from the PC using the Brother MFL Pro fax software.

Scanner Settings for Scan, Copy and PC Fax Buttons

When the Pop-Up screen is displayed, you can access the Scanner Settings

window.

Click the Smart Click icon at the top right of the Brother Control

Center screen—OR—Click the Modify Settings… button on any of the

Configuration screens.

Global Settings

AutoLoad Pop-Up—Click this checkbox if you want Brother MFL Control

Center to load when you boot your computer.

15 - 6

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER

Setting Up the Scanner Configurations

The Pop-Up application stores eight different scanning modes. Each time you

scan an original, you will choose the most appropriate scanning mode from the

following:

Faxing, Filing and Copying

Text for OCR

Photos

Photos (High Quality)

Photos (Quick Scan)

Custom

Draft Copy

Fine Copy

Each mode has its own set of stored settings. You can keep the factory default

settings or change them at any time:

Resolution—Select the scanning resolution you most frequently use.

Color Mode—From the pull-down list, select

Scan Size—From the pull-down list, select

Brightness—Slide the adjuster from 0% to 100%

Contrast—Slide the adjuster from 0% to 100%

Click OK to save your changes. If you make a mistake or later decide to return

to the original default setting, just click the Restore Defaults button when the

scanning mode is displayed.

To Access the Scanner Configuration Screen:

Place the original in the ADF.

Right-click the appropriate Control Center button to display Configurations…,

then click it. The configuration screen for that Control Center button will

appear.

To save your settings, press the OK button—OR—To return to the factory

default settings, press the Restore Defaults button.

Perform an Operation from the Control Center Screen

If you see this screen it means you left-clicked a button in the Control Center

window without first placing an original in the ADF.

Place the original in the Brother machine’s ADF, and then click OK to return to

the Control Center screen.

Note

If you want to scan the document from the scanner glass, please use Scan keys

on the control panel.

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER

15 - 7

Scan to File

Scanner Settings

From the pull-down list, select the scanning mode that is appropriate for the type

of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High

Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for that mode, click the Modify Settings… button.

15 - 8

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER

Destination Folder

PaperPort Folder—Select this checkbox to scan the original into your

PaperPort folder.

Other Folder—Select this checkbox, to scan the original as another file type

and/or into another directory/folder.

File—If you selected Other Folder, from the pull-down list select the type of

file:

PaperPort Files (*.MAX)

Self Viewing Files (*.EXE)

PaperPort 5.0 Files (*.MAX)

PaperPort 4.0 Files (*.MAX)

PaperPort 3.0 Files (*.MAX)

Windows Bitmap (*.BMP)

PC Paintbrush (*.PCX)

Multi-page PCX (*.DCX)

JPEG Image Files (*.JPG)

TIFF-Uncompressed (*.TIF)

TIFF Group 4 (*.TIF)

TIFF Class F (*.TIF)

Multi-Page TIFF-Uncompressed (*.TIF)

Multi-Page TIFF Group 4 (*.TIF)

Multi-Page TIFF Class F (*.TIF)

PDF Files (*.PDF)

Portable Network Graphics (*.PNG)

FlashPix (*.FPX)

HFX Fax Files (*.HFX)

To Search your system for the directory and folder you want, click the

Browse… button. Click OK to save your settings.

Scan to E-mail

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER

15 - 9

Scanner Settings

From the pull-down list, select the scanning mode that is appropriate for the type

of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High

Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for that mode, click the Modify Settings… button.

E-mail Application

E-mail Package—From the pull-down list, select your E-mail application.

E-mail Settings—Click the EMail Settings… button to set up links.

The Links Preferences window will appear:

File Attachments

Do not convert files—Click this checkbox if you do not want to change the file

type of attachments. The Conversion Options will not be available (grayed).

Convert MAX files only—Click this checkbox if you want to convert only

attachments that are PaperPort files.

Convert all files when possible—Click this checkbox if you want to change the

file type of all attachments.

15 - 10

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER

Conversion Options

Format

Combine all files into one file when possible—Click this checkbox to combine

all files of the same type into one file.

(For Brother Color Models Only)

Convert non-image files to color—Click this checkbox to convert all files that

have been processed through OCR to color.

Show QuickSend Menu

Click this checkbox if you want the Select QuickSend Recipient window to be

displayed when you choose Scan to E-mail. This feature works only with MAPI

type E-mail applications, such as Microsoft Exchange, Microsoft Outlook and

Eudora.

QuickSend List

You can create a list of Email names and addresses for quick selection.

To add a name(s) to your QuickSend list, click the New button. Your Email

phone book listing will be displayed, so you can select stored names or create

new ones:

Highlight the name(s) you want to add to your list, and then click the User

button. Click OK to return to the Link Preference window.

To remove a name from the QuickSend list, in the Link Preference window

highlight the name and click the Delete button.

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER

15 - 11

Scan to Word Processor

Scanner Settings

From the pull-down list, select the scanning mode that is appropriate for the type

of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High

Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for that mode, click the Modify Settings… button.

15 - 12

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER

Word Processor

Word Processor—From the pull-down list, select the word processor you want

to use.

Click the Link Settings… button to display a screen to set up a link to the

version of OCR and document format that you want to use:

OCR Package—From the pull-down list, select TextBridge Classic OCR if you

want to use the OCR package that was installed with the Brother software.

Click the OCR Settings… button to choose how the OCR application will read

the pages you scan into your word processor application.

The Preferences window will appear:

Select your setting and click OK.

• Auto Orientation—Check this checkbox if you want your word processor

application to read the page as it is set up.

• Decolumnized Output—Check this checkbox if you want your word

processor application to read across the entire page from left to right.

• Document Format—From the pull-down list, select the file format you

want to use for your word processor or text documents.

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER

15 - 13

User-Defined Button

Scanner Settings

From the pull-down list, select the scanning mode that is appropriate for the type

of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High

Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for that mode, click the Modify Settings… button.

Target Application

Application—From the pull-down list, select the application you want to add to

this Pop-Up screen.

Click the Custom Link Settings… button to set up links for your user-defined

application.

15 - 14

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER

Copy

Scanner Settings

From the pull-down list, select the scanning mode that is appropriate for the type

of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High

Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for that mode, click the Modify Settings... button.

Copy Settings

Brother MFC-9800

Copies—Enter the number of copies you want to print.

To change the copy options, click the Copy Options... button.

Click the OK button to save your Copy settings.

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER

15 - 15

Send a Fax

Scanner Settings

From the pull-down list, select the scanning mode that is appropriate for the type

of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High

Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for that mode, click the Modify Settings… button.

Fax Settings

Brother MFL Pro Fax

FAX Resolution—Fine (200 × 200).

To change the fax options, click the FAX Options… button.

Click the OK button when you are ready to save your FAX settings.

The Brother PC-FAX Properties screen appears:

Select the Paper Size and Orientation (Portrait or Landscape) and click OK.

To return to the factory default settings, click the Restore Defaults button.

16 - 1

USING SCANSOFT™ PAPERPORT

FOR BROTHER AND SCANSOFT™ TEXTBRIDGE

(FOR WINDOWS

ONLY)

Using ScanSoft™ PaperPort

for Brother and ScanSoft™

TextBridge

(For Windows

Only)

Using ScanSoft™ PaperPort

and TextBridge

ScanSoft™ Paper Port

for Brother is a document management application.

You will use PaperPort

to view incoming faxes and scanned documents.

PaperPort

has a sophisticated, yet easy-to-use, filing system that will help you

organize your documents. It allows you to combine or “stack” documents of

different formats for printing, faxing or filing. PaperPort

can be accessed

through the PaperPort

program group. See On-Line Documentation for Multi-

Function Link

Pro on the CD-ROM.

The complete ScanSoft™ PaperPort

Owner’s Manual, including ScanSoft™

TextBridge

OCR, is in the On-Line Documentation on the CD-ROM. This

chapter is only an introduction to the basic operations.

When you install Multi-Function Link

Pro, ScanSoft™ PaperPort

for Brother

and ScanSoft™ TextBridge

OCR are installed with it automatically.

For Windows

95/98/98SE, and Windows NT

Workstation 4.0, Windows

and Windows

2000 Professional:

Select Start, Settings, Control Panel, Add/Remove Programs and the Install/

Uninstall tab. Select PaperPort

from the list and click the Add/Remove button.

To Uninstall PaperPort

and ScanSoft™ TextBridge

USING SCANSOFT™ PAPERPORT

FOR BROTHER AND SCANSOFT™ TEXTBRIDGE

(FOR WINDOWS

ONLY)

16 - 2

Viewing Items in ScanSoft™ PaperPort

for Brother

PaperPort

provides several ways to view items: Desktop View displays a

thumbnail, a small graphic that represents each item in a Desktop or folder.

Items in the selected folder appear on the PaperPort

Desktop. You can see

PaperPort

items (MAX files) and non-PaperPort

items (files created using

other applications).

Non-PaperPort

items include an icon that indicates the application that was

used to create the item; a non-PaperPort

item is represented by a small

rectangular thumbnail and not an actual image.

Page View displays a close-up of a single page and you can open a PaperPort

item by double-clicking on it. As long as you have the appropriate application

on your computer to display it, you can also double-click a non-PaperPort

item

to open it.

Organizing Your Items in Folders

PaperPort

has an easy-to-use filing system for organizing your items. The

filing system consists of folders and items that you select to view in Desktop

View. An item can be a PaperPort

item or a non-PaperPort

item:

• Folders are arranged in a “tree” structure in the Folder View. You use this pane

to select folders and view their items in Desktop View.

• You can simply drag and drop an item onto a folder. When the folder is

highlighted, release the mouse button and the item is stored in that folder.

• Folders can be “nested”—that is, stored in other folders.

• When you double-click a folder, its items (both PaperPort

MAX files and other

files) appear on the Desktop.

• You can also use Windows

Explorer to manage the folders and items shown in

Desktop View.

Destop View displays items

as thumbnails

Page View displays each item

as a full page

16 - 3

USING SCANSOFT™ PAPERPORT

FOR BROTHER AND SCANSOFT™ TEXTBRIDGE

(FOR WINDOWS

ONLY)

Links to Many Other Applications

PaperPort

automatically recognizes many other applications on your computer

and creates a “working link” to them. The Link Bar at the bottom of Desktop

view shows icons of those linked applications. To use a link, drag an item onto

one of the icons to start the application represented by the icon. A typical use of

the Link Bar is to select an item and then fax it.

This sample Link Bar shows several applications with links to PaperPort

If PaperPort

does not automatically recognize one of the applications on your

computer, you can manually create a link using the Create New Link

command. (See PaperPort

Help for more information about creating new

links.)

Using ScanSoft™ TextBridge

OCR (Converting

Image Text to Text You Can Edit)

Software by:

ScanSoft™ TextBridge

OCR is automatically installed with PaperPort

when

you install Multi-Function Link

Pro on your computer.

PaperPort

can quickly convert the text on a PaperPort

item (which is really

just a picture of the text) into text that you can edit with a word processing

application. PaperPort

uses the optical character recognition application

ScanSoft™ TextBridge, which comes with PaperPort

—OR—PaperPort

uses

your application if it is already on your computer. You can convert the entire

item, or by using the Copy As Text command, you can select only a portion of

the text to convert.

Dragging an item onto a word-processing link icon starts PaperPort

’s built-in

OCR application, or you can use your own OCR application.

Importing Items from Other Applications

In addition to scanning items, you can bring items into PaperPort

in a variety

of ways and convert them to PaperPort

(MAX) files in several different ways:

• Print to the Desktop View from another application, such as Microsoft Excel.

• Import files saved in other file formats, such as Windows

Bitmap (BMP) or

Tag Image File Format (TIFF).

USING SCANSOFT™ PAPERPORT

FOR BROTHER AND SCANSOFT™ TEXTBRIDGE

(FOR WINDOWS

ONLY)

16 - 4

Exporting Items in Other Formats

You can export or save PaperPort

items in several popular file formats. For

Windows

95/98/98SE, and Windows NT

Workstation Version 4.0,

Windows

2000 Professional and Windows

ME, you can export formats BMP,

PCX, DCX, JPG, TIF, PDF, PNG, FPX, HFX, or self-viewing. For Windows

3.1x, you can export file formats BMP, PCX, DCX, JPG, TIF, PDF, HFX and

GIF. For example, you could create a file for an Internet Web site and export it

as a JPEG file. Web pages often use JPEG files for displaying images.

Exporting an Image File

Select the Export command from the File pull-down menu in the PaperPort

window. The Export ‘XXXXX’ As dialog box will be displayed.

Select the drive and directory where you want to store the file.

Enter the new file name and choose the file type or select a name from the File

Name text box. (You can scroll through the Directories and File Name listing

for prompting.)

Select the OK button to save your file, or Cancel to return to the PaperPort

without saving it.

Accessing the Scanner

To choose the Brother MFL Pro

Color as your scanner driver, select it under

the “Select scanner”—OR—“Select source” option in your software.

From the PaperPort

window, select Acquire from the File drop-down menu or

select the TWAIN or Scan button. The Multi-Function Link

Pro Scanner

Setup dialog box will appear:

16 - 5

USING SCANSOFT™ PAPERPORT

FOR BROTHER AND SCANSOFT™ TEXTBRIDGE

(FOR WINDOWS

ONLY)

Scanning an Image into Your PC

Insert document(s) face up in the ADF, or face down on the scanner glass.

Adjust the following settings, if needed, in the Scanner Setup window:

• Resolution

• Scan Type (Black & White, Gray [Error Diffusion], True Gray, 256 color, 24 bit

color, 24 bit color (Fast))

• Brightness

• Contrast

• Size

Select the Start button from the Scanner window.

When scanning is completed, close the scanner window. The PaperPort

screen

will appear showing the image you scanned highlighted in red.

Settings in the Scanner Window

Image

Resolution

Resolution: Select the scanning resolution from the Resolution drop down list.

Higher resolutions take more memory and transfer time, but can achieve a finer

scanned image.

Scan Type

Black & White: Set the image Type to Black & White for text or line art. For

photographic images, set the image type to Gray (Error Diffusion) or True Gray.

Gray (Error Diffusion) is used for documents that contain photographic images

or graphics. (Error Diffusion is a method for creating simulated gray images by

placing black dots in a specific matrix instead of true gray dots.)

Colors: Choose either 256 Color, which scans up to 256 colors, 24-bit color,

which scans up to 16.8 million colors. Although using 24-bit color creates an

image with the most accurate colors, the image file will be approximately three

times larger than a file created with 256 Color.

Brightness

Brightness: Adjusting the brightness settings to obtain the best image. The

Brother Multi-Function Link

Pro offers 100 brightness settings (-50 to 50).

The default value is 0, representing an “average” setting.

You can set the brightness level by dragging the slidebar to the right to lighten

the image or to the left to darken the image. You can also type a value in the

box to set the settings.

When the setting is True Gray, 200 × 100 dpi and 200 × 400 dpi is not available.

USING SCANSOFT™ PAPERPORT

FOR BROTHER AND SCANSOFT™ TEXTBRIDGE

(FOR WINDOWS

ONLY)

16 - 6

If the scanned image is too light, set a lower brightness value and scan the

document again.

If the image is too dark, set a higher brightness value and scan the document

again.

Contrast

The contrast setting is adjustable only when you have selected one of the gray

scale settings, but it is not available when Black & White is selected as the gray

Scale.

Increasing the contrast level (by dragging the slidebar to the right) emphasizes

dark and light areas of the Image, while decreasing the contrast level (by

dragging the slidebar to the left) ravels more detail in gray areas. Instead of

using the slidebar, you can type a value in the box to set the contrast.

Custom

Size

Set the Size to one of the following:

• Letter (8 1/2 × 11 in.)

• A4 (210 × 297 mm.)

• Legal (8 1/2 × 14 in.)

• A5 (148 × 210 mm.)

• B5 (182 × 257 mm.)

• Executive (7 1/4 × 10 1/2 in.)

• Business Card (60 × 90 mm.)

• Custom (User adjustable from 0.35 × 0.35 in. to 8.5 × 14 in.)

After you select a custom size, you can adjust the scanning area further by using

the left mouse button to drag the dotted outline of the scanning area. This is

required when you want to crop an image when scanning.

Business Card Size

To scan business cards, select the Business Card (60 × 90 mm.) size setting and

place the business card at the top center of a carrier sheet.

When scanning photographs or other images for use in a word processor or other

graphics application, you should try different settings for the contrast, mode and

resolution to see which settings best suit your needs.

Carrier sheets are available from your Dealer.

16 - 7

USING SCANSOFT™ PAPERPORT

FOR BROTHER AND SCANSOFT™ TEXTBRIDGE

(FOR WINDOWS

ONLY)

PreScanning an Image

PreScanning allows you to scan an image quickly at a low resolution. A

thumbnail version of the image will appear in the Scanning Area. This is only

a preview of the image so you can see how it will look. The PreScan button is

used to preview an image for cropping any unwanted portions from the image.

When you are satisfied with the preview, select the Start button to scan the

image.

Insert document face up in the ADF, or face down on the scanner glass.

Click the PreScan button:

The entire document will be scanned into the PC and will appear in the Scanning

Area of the Scanner window.

To crop a portion of the document to be scanned, drag any side or corner of the

dotted outline in the Scanning Area with the left mouse button. Adjust the dotted

outline until it surrounds only the portion of the document you wish to scan.

Place the original face up in the ADF again, if you used the ADF in Step 1.

Adjust the settings for Resolution, Color Type (Scan Type), Brightness,

Contrast, and Size in the Scanner Setup window, as needed.

Select the Start button.

This time only the selected area of the document will appear in the PaperPort

window.

In the PaperPort

window, use the options available in the Markups pull-down

menu and the Crop option in the Options pull-down menu to refine the image.

You can crop

the prescanned

image

SETTING UP AND USING PC-FAX (FOR WINDOWS

ONLY)

17 - 1

Setting Up and Using PC-FAX

(For Windows

Only)

Introduction

This chapter outlines the basics of the Brother software, so you can get started

using the Multi-Function Link

Pro software. Detailed installation and setup

instructions are in the On-Line Documentation section of the Brother CD-ROM

that is included with your MFC.

Multi-Function Link

Pro software for your MFC includes ScanSoft™

PaperPort

for Brother and ScanSoft™ TextBridge

. (See Chapter 16,

Using

ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge® (For Windows®

Only)

Brother Resource Manager

The Brother Resource Manager application must be running for you to use your

MFC with your Windows

computer. Multi-Function Link

Pro Suite software

and the MFL Pro Printer Driver automatically load the Resource Manager, as

needed. The Resource Manager allows the single bi-directional Parallel port on

the MFC to simulate a Communications port for faxing and scanning and to

simulate a Parallel port for Windows

GDI printing.

Check the online README.WRI file in the root directory of the

CD-ROM for last-minute important information and

troubleshooting tips that were not included in the On-Line

Documentation.

17 - 2

SETTING UP AND USING PC-FAX (FOR WINDOWS

ONLY)

MFC Remote Setup

The MFC Remote Setup application allows you to quickly set up your machine

by taking advantage of the ease and speed of programming on your PC. When

you access this application, the settings on your machine will be downloaded

automatically to your PC and displayed on your computer screen. If you change

the settings, you can upload them directly to the machine.

This starts the process of uploading the data to the machine and exiting the

remote setup program. If an error message is displayed enter the correct data

again, then click OK.

Cancel

This exits the remote setup application without uploading the data to the

machine.

Apply

This uploads the data to the machine, but does not exit the remote setup

application.

This command prints the selected items on the machine. You can not print the

data until it is uploaded to the machine. Click Apply to upload the new data to

the machine and click Print.

Export

This command saves the current configuration settings to a file.

Import

This command reads the settings from a file.

SETTING UP AND USING PC-FAX (FOR WINDOWS

ONLY)

17 - 3

PC FAX Sending (For Windows

Only)

The Brother PC FAX feature allows you to use your PC to send a file. You can

create a file in any application on your PC, and then send it as a PC FAX. You

can even attach a cover page note. All you have to do is set up the receiving

parties as Members or Groups in your PC FAX Address Book. Then you can use

the Address Book Search feature to quickly find them to address your fax.

Setting Up User Information

Access the User Information from the FAX Sending dialog box by clicking

—OR—

From the Start menu, select Programs, Brother, Brother MFL Pro Suite, and

then select PC-FAX Setting.

The Brother PC-FAX Setup dialog box will appear:

Enter the required User information. This information is required to create the

Fax Header and Cover Page.

To save the User Information, click OK.

17 - 4

SETTING UP AND USING PC-FAX (FOR WINDOWS

ONLY)

Setting Up Sending

To access the Sending tab from the Brother PC-FAX Setup dialog box by

clicking the Sending tab.

Outside Line Access

Enter the number needed to access an outside line. This is sometimes required

by the local PBX telephone system.

Include Header

To add header information to the top of the fax pages being sent, check the

Header box.

Address Book File

You can select different database files for use with the Address Book. You must

enter the path and file name of the database file or use the Browse button to view

the file system to select the file.

Internet PC-FAX

You can use the Internet PC-FAX if you have the optional NC-8100h network

board. When you use it, check the Enable box. (See Chapter 14 in NC-8100h

User’s Guide.)

SETTING UP AND USING PC-FAX (FOR WINDOWS

ONLY)

17 - 5

User interface

To select User Interface for the sending dialog box. You have a choice of the

Simple Style or the Facsimile Style.

Simple Style

Facsimile Style

17 - 6

SETTING UP AND USING PC-FAX (FOR WINDOWS

ONLY)

Setting Up Speed Dial

Access the Speed Dial tab from the Brother PC-Fax Setup dialog box by

clicking the Speed Dial tab. (To use the feature you must select the Facsimile

Style user interface.)

You can register any address or group on one of the ten Speed Dial buttons.

To register an address on a Speed Dial location:

Click the Speed Dial location you want to program.

Click the address or group you wish to assign to the Speed Dial location.

Click the Add >> button to program the Speed Dial location.

To clear a Speed Dial location:

Click the Speed Dial location you want to clear.

Click the Clear button.

SETTING UP AND USING PC-FAX (FOR WINDOWS

ONLY)

17 - 7

The Address Book

From the Start menu, select Programs, Brother, Brother MFL Pro Suite, and

then click Address Book.

The Brother Address Book dialog box will appear:

17 - 8

SETTING UP AND USING PC-FAX (FOR WINDOWS

ONLY)

Setting Up a Member in the Address Book

In the Brother Address Book dialog box you can add, edit and delete stored

information for members and groups.

In the Address Book dialog box, click the icon to add a member.

The Brother Address Book Member Setup dialog box will appear:

If you use the optional NC-8100h network board, see Chapter 14 in NC-8100h

User’s Guide.

In the Brother Address Book Member Setup dialog box, type the member’s

information. Name and Fax are required fields. Click the OK button to save the

member’s information.

SETTING UP AND USING PC-FAX (FOR WINDOWS

ONLY)

17 - 9

Setting Up a Group for Broadcasting

If you repeatedly send the same PC-FAX to multiple recipients, you can

combine members into a Group.

In the Brother Address Book dialog box, click the icon to create a group.

The Brother Address Book Group Setup dialog box appears:

Type the name of the new group in the Group Name field.

In the Available Names box, select each member to be included in the Group,

and then click Add >>.

Members you add to the group will be listed in the Group Members box.

After all the members have been added, click OK.

Editing Member Information

To edit a Member or Group:

Select the Member or Group you want to edit .

Click the edit icon.

Edit the Member or Group information.

Click OK to save your changes.

17 - 10

SETTING UP AND USING PC-FAX (FOR WINDOWS

ONLY)

Deleting a Member or Group

To delete a Member or Group:

Select the Member of Group you want to delete.

Click the delete icon.

Click OK when the Delete OK? Dialog appears.

Exporting the Address Book

You can export the address book to an ASCII text file (*.csv).

To export the current telephone book:

From the Address Book select File, point to Export, and then click Text

—OR—Click Vcard and go to Step 5.

Select the data fields you wish to Export from the Available Items column, and

then click Add >>.

If you are exporting to an ASCII file, select Divide Character - Tab or

Comma. This selection inserts a Tab or Comma between each data field when

it is Exported.

Select the OK button to save the data.

Note

If you are creating a Vcard, you must first select the member.

Note

Select items in the order you want them listed.

SETTING UP AND USING PC-FAX (FOR WINDOWS

ONLY)

17 - 11

Type the name of the file, and then select Save.

Importing to the Address Book

You can import ASCII text files (*.csv) or Vcards into your Address Book.

To import an ASCII text file:

From the Address Book select File, point to Import, and then click Text

—OR—Click Vcard and go to Step 5.

Select the data fields you wish to Import from the Available Items column, and

then click Add >>.

Select Divide Character - Tab or Comma based on what file format you are

importing.

Select the OK button to import the data.

Note

Select the fields from the Available Items list in the same order they are listed

in the Import text file.

17 - 12

SETTING UP AND USING PC-FAX (FOR WINDOWS

ONLY)

Type the name of the file, and then select Open.

Setting Up Cover Page

Access the Brother PC-FAX Cover Page Setting from the FAX Sending dialog

box by clicking . The Brother PC-FAX Cover Page Setup dialog box will

appear:

SETTING UP AND USING PC-FAX (FOR WINDOWS

ONLY)

17 - 13

You can enter information in each box.

From

You can enter information in each box.

Comment

Type the comment you want to add to the cover page.

Select Cover Page Form

Select the cover page form you want.

Import BMP file

You can insert a bitmap file, such as your company logo, in the cover page.

Select the BMP file by using the browse button, and then select the alignment

style.

Count Cover Page

When this box is checked, the Cover Page will be included in the page

numbering. When this box is not checked, the Cover Page will not be included.

Note

If you are sending a fax to multiple recipients, the recipient information will not

be printed on the Cover Page.

17 - 14

SETTING UP AND USING PC-FAX (FOR WINDOWS

ONLY)

Sending a File as a PC-FAX Using the Simple Style

Create a file in Word, Excel, Paint, Draw, or any other application on your PC.

From the File menu, select Print.

The Print dialog box will appear:

Select Brother PC-FAX as your printer, and then click OK.

The FAX Sending dialog box will appear:

In the To: field, type the fax number of the receiving party. You can also use

the Address Book to select destination fax numbers. If you made a mistake

entering a number, click the Clear button to clear all entries.

To send a Cover Page and note, click the Cover Page check box.

When you are ready to send your fax, click the Send icon.

If you wish to cancel the fax, click the icon.

SETTING UP AND USING PC-FAX (FOR WINDOWS

ONLY)

17 - 15

Sending a File as a PC-FAX Using the Facsimile Style

Create a file in Word, Excel, Paint, Draw, or any other application on your PC.

From the File menu, select Print.

The Print dialog box will appear:

Select Brother PC-FAX as your printer, and then click OK.

The FAX Sending dialog box will appear:

17 - 16

SETTING UP AND USING PC-FAX (FOR WINDOWS

ONLY)

Enter the fax number using any of the following methods:

a. Enter the number using the dial pad.

b. Click any of the 10 Speed Dial buttons.

c. Click the Address Book button, and then select a Member or Group from

the Address Book.

To include a cover page, check the Cover Page option. You can also click the

Cover Page button to create or edit an existing cover page.

Click Start to send the fax.

Redial

If you want to redial a number, click Redial button to scroll through the last five

fax numbers, and then click Start.

Setting Up PC-FAX Receiving (For Windows

Only)

You can set up your PC to receive incoming faxes into your PC.

Setting Up Your MFC

Press Menu, 2, 1, 8.

Press or to select ON (or OFF), and then press Set.

Press Stop/Exit.

Running PC-FAX Receiving

Form the Start menu, select Program File, Brother, Brother MFL Pro Suite

and then select “PC-FAX Receiving”.

The PC FAX icon will appear on your PC Task tray for

this Windows

session.

Note

If you make a mistake you can use the click the Clear button to clear all the

entries.

If you wish to cancel the fax, click Stop.

SETTING UP AND USING PC-FAX (FOR WINDOWS

ONLY)

17 - 17

Setting Up Your PC

Right-click the PC-FAX icon on your PC Task Bar,

and then click PC-Fax RX Setup.

The PC-Fax RX Setup dialog box will appear:

In Ring Delay, select the number of rings before your PC answers incoming

calls.

In Save file to, use the Browse button if you want to change the path where PC-

FAX files will be saved.

Make sure File Format is checked for .max (Default Required to use with

PaperPort).

If you want to, you can check the Play wave file when receiving FAX check

box, and then enter the path.

To load PC FAX receiving automatically when you statup Windows

, select the

Add to Startup folder check box.

Viewing New PC-FAX Messages

Each time you start to receive a PC-FAX, the Blue and Red icons will

blink on the PC Task Bar. The Red icon will remain.

Run PaperPort.

Open the Fax Received folder.

Double-click any of the new faxes to open and view them.

The title example of your unread PC message.

“Fax 2-20-2002 16:40:21 max”

18 - 1

USING AUTOMATIC E-MAIL PRINTING

Using Automatic E-Mail

Printing

For Windows

95, 98, 98SE, Me Only

Main Features

■ You can use Automatic E-Mail Printing with other E-mail software:

Brother Automatic E-Mail Printing has some extra functions that other E-mail

software, such as Netscape Navigator

™ or MS Internet Mail, do not support.

■ Automatic E-Mail Printing can be configured for a multiple user account:

In Brother Automatic E-Mail Printing you can set up more than one e-mail

account on a single PC so you can print e-mail in each account automatically.

■ Automatic access to your specifed POP3 server at the specifed time:

You can specify the time when the Brother Automatic E-Mail Printing

automatically accesses the server to check for new mail.

■ Provides an “In Memory” printer driver:

You can receive and print e-mail data at the same time, by searching for a

specified character string in the mail header. It allows you to see the sender,

subject and relevant part of the mail content.

To Access the On-Line Documentation

To Install Automatic E-mail Printing (Optional Application):

Insert MFL Pro CD-ROM into your CD-ROM drive.

Click on Install Software from the main CD-ROM screen.

Click Automatic E-mail Printing.

The “Automatic E-mail Print” option is NOT available for Windows NT

4.0

and Windows

2000 Professional.

Note

After you have installed the Brother driver(s) for your model and operating

system, click View On-Line Documentation for operating instructions.

This is optional software and will not be required for printing, faxing and

scanning operations.

Before You Use this Software

Please read in the On-Line

Documentation on the CD-ROM. Check the online

README.WRI file in the root directory of the CD-ROM for last-

minute important information and troubleshooting tips not

included in the On-Line Documentation.

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC™ /IBOOK

19 - 1

Using the Brother MFC with

a New Power Macintosh

G3, G4 or iMac™/iBook

Set up Your USB Equipped Apple

Macintosh

G3,G4, iMac™ or iBook with

Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1

To work with your MFC your USB Equipped Apple

Macintosh

must be set

up with Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1 (The Brother Scanner Driver works

only with Mac OS 8.6/9.0/9.0.4/9.1)

Using Brother Printer Driver with Your Apple

Macintosh

To select the Printer:

From the Apple menu, open the Chooser.

Click HL-1200/MFL Pro icon. On the right side of the Chooser, click the printer

to which you want to print. Close the Chooser.

Note

Before you can connect the MFC to your Machintosh

, you must purchase a

USB cable that is no longer than 6 feet (1.8 meters).

19 - 2

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC™ /IBOOK

To print the document:

From your Macintosh scanning application software such as Simple Text, click

File menu and select Page Setup. You can change the settings for Paper Size,

Orientation and Scaling, and then click OK.

From your Macintosh scanning application software such as Simple Text, click

File menu and select Print. Click Print to start printing.

Note

If you want to change Copies, Pages, Resolution, Paper Source and Media

Type, select your settings before clicking Print.

Option Setup allows you to select Duplex.

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC™ /IBOOK

19 - 3

Sending a Fax from Your Macintosh

Application

You can send a fax directly from your Macintosh

application using the

following steps:

Create a document in a Macintosh application.

To begin the fax transmission, select Print from the File menu.

The Printer dialog box appears:

When Printer is selected, the top button shows Print and the Address button is

grayed.

From the Output pop-up menu, select Facsimile.

When Facsimile is selected, the top button shows Send Fax and the Address

button is available.

19 - 4

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC™ /IBOOK

Click Send Fax.

The Send Fax dialog box appears:

The Send Fax dialog box has two list boxes. The left box shows all the

previously Stored Fax Numbers; the right box will show the Destination Fax

Numbers as you select them.

To address the fax, type a fax number in the Input Fax Number box.

—OR—

Select a name/number from the Stored Fax Numbers box, and then click

. Your recipient will appear in the Destination Fax Numbers box.

If you want to, you can add your new recipients to the Stored Fax Number at this

time by clicking New. (See

Adding a New Member, page 19-5.)

—OR—

You can add a new group by clicking

Group

. (See

Adding a New Group

, page 19-6.)

If you are finished addressing your fax, click Send Fax.

Click OK to return to the Send Fax dialog box.

Note

You can select several stored numbers at once by using the Shift and Ctrl keys.

Note

To select and send only certain pages of the document, enter the page numbers

in the From and To : boxes in the Facsimile dialog box.

Note

If you click Send Fax without addressing your fax, the following error message

appears:

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC™ /IBOOK

19 - 5

Setting Up Your Address Book

You can add new members and groups to your Address Book, even while you

are addressing a fax.

Adding a New Member

To add a new member to the Address Book, in the Facsimile dialog box click

Address.

The Address Book dialog box appears:

Click New. The following dialog box appears:

Type the name and fax number.

If you want to, you can store a comment in the Memo field if you wish (up to 15

characters).

Click OK to return to the Address Book dialog box.

19 - 6

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC™ /IBOOK

Adding a New Group

You can set up a group of multiple recipients.

Click Group.

The Group Setting dialog box appears.

In the Group Name field, type a name for your Group.

From the Stored Fax Numbers box select the recipients for your Group, and

then click .

Your selection will appear in the box under the Group Name field.

Click OK.

The Address Book dialog box reappears:

Click OK.

The Print/Facsimile dialog box reappears:

If you are ready to send your fax, click Send Fax.

(Follow the steps on page 19-3 for sending a fax.)

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC™ /IBOOK

19 - 7

Using Brother TWAIN Scanner Driver with

Your Apple

Macintosh

The Brother MFC software includes a TWAIN Scanner driver for Macintosh

This Macintosh

TWAIN Scanner driver can be used with application that

supports the TWAIN specification. You can use PaperPort

for scanning.

19 - 8

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC™ /IBOOK

Accessing the Scanner

Run your PaperPort

software. You will see the PaperPort

icon in the upper

right corner of your screen. The first time you use the Brother TWAIN driver,

set it as the default by choosing the Select Source, and then click the PaperPort

icon. Afterward, for each original you scan, choose Acquire Image by clicking

the PaperPort

icon. The Scanner setup dialog box will appear.

Scanning a Document into Your Macintosh G3, G4 or

iMac

Place the original in the ADF.

Adjust the following settings, if needed, in the scanner setup dialog box:

Resolution

Color Type

Brightness

Contrast

Scanning Area

Click Start.

When scanning is finished, the image will appear in your graphics application.

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC™ /IBOOK

19 - 9

Settings in the Scanner Window

Image

Resolution

Choose the scanning resolution from the Resolution pop-up menu. Higher

resolutions take more memory and transfer time, but can achieve a finer scanned

image. (Each model has different resolutions. See Specification.)

Scanning Area

Set the Size to one of the following:

• Letter (8.5 × 11 inches)

• A4 (210 × 297 mm)

• Legal (8.5 × 14 inches)

• A5 (148 × 210 mm)

• B5 (182 × 257 mm)

• Executive (7.25 × 10.5 inches)

• Business Card (90 × 60 mm)

• Custom (User adjustable from 0.35 × 0.35 inches to 8.5 × 14 inches)

After you choose a custom size, you can adjust the scanning area. Click and hold

the mouse button as you drag the mouse to crop the image.

Width: Enter the width of the custom size.

Length: Enter the length of the custom size.

19 - 10

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC™ /IBOOK

Business Card Size

To scan business cards, select the Business Card size setting (90 × 60 mm) and

place the business card at the top center of a carrier sheet.

When scanning photographs or other images for use in a word processor or other

graphics application, it is a good idea to try different settings for the contrast,

mode and resolution to determine which settings look best.

Miscellaneous

Brightness

Adjust the brightness settings to obtain the best image. The Brother TWAIN

Scanner driver offers 100 brightness settings (-50 to 50). The default value is 0,

representing an “average” setting.

You can set the brightness level by dragging the slidebar to the right to lighten

the image or to the left to darken the image. You can also type a value in the box

to set the setting. Click OK.

If the scanned image is too light, set a lower brightness value and scan the

document again.

If the image is too dark, set a

higher brightness value and

scan the document again.

Contrast

The contrast setting is adjustable only when you have selected one of the gray

scale settings, but it is not available when Black & White is selected as the Gray

Scale.

Increasing the contrast level (by dragging the slidebar to the right) emphasizes

dark and light areas of the Image, while decreasing the contrast level (by

dragging the slidebar to the left) reveals more detail in gray areas. Instead of

using the slidebar, you can type a value in the box to set the contrast. Click OK.

Carrier sheets are available from your Dealer.

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC™ /IBOOK

19 - 11

PreScanning an Image

PreScanning allows you to scan an image quickly at a low resolution. A

thumbnail version will appear in the Scanning Area. This is only a preview of

the image, so you can see how it will look. The PreScan button is used to

preview an image for cropping any unwanted portions from the image. When

you are satisfied with the preview, click Start to scan the image.

Insert the original face up in the ADF.

Click PreScan.

The entire original will be scanned into your Macintosh G3 or iMac and will

appear in the Scanning Area of the Scanner dialog box:

To scan a portion of the

prescanned image, click and

drag the mouse to crop it.

Insert original in the ADF of the Brother MFC again.

Adjust the settings for Resolution, Color Type (Gray Scale), Brightness,

Contrast, and Size in the Scanner Setup dialog box, as needed.

Click Start.

This time only the selected area of the original will appear in the Scanning Area.

Use your application software for editing and refining the image as usual.

20 - 1

OPTIONAL ACCESSORIES

Optional Accessories

Memory Board

The memory board is installed on the main controller board inside the machine.

When you add the optional memory board, it increases the performance for both

fax and printer operations.

In general, the DIMM must have the following specifications:

Type: 100 pin and 32 bit output

CAS Lantency: 2 or 3

Clock Frequency: 66MHz or more

Capacity: 16 or 32MB

Height: 46mm (1.8 inches) or less

Parity: NONE

DRAM Type: SDRAM 4 Bank

Some DIMMs might not work with this MFC. For the latest information from

Brother visit:

http://solutions.brother.com

Installing the Optional Memory Board

Caution: DO NOT touch the surface of the main board within 15 minutes

after turning off the power.

Disconnect the telephone line cord, unplug the machine power cord from the AC

outlet, and then disconnect the interface cable.

Warning: Unplug the power cord before installing (or removing) the memory

board.

Model Name Optional Memory

MFC-9800 with Standard

Memory: 8MB

16MB TECHWORKS 12456-0001

32MB TECHWORKS 12457-0001

OPTIONAL ACCESSORIES

20 - 2

Remove the screws securing the rear cover and remove the cover.

Remove the screws securing the access plate and remove the plate.

Disconnect the connector from the back up battery.

Back Up

Battery

Back Up Battery

20 - 3

OPTIONAL ACCESSORIES

To install the memory board onto the main controller board, plug the attached

spacer into the connectors of the main controller board.

WARNING

■ Hold the memory board by its edges. Do not touch the surface of the board.

■ Make sure the memory board is securely seated on the main controller board.

Reconnect the connector to the back up battery.

Reinstall the access plate and the rear cover.

Reconnect the interface cable, and then plug the power cord into the AC outlet.

OPTIONAL ACCESSORIES

20 - 4

Paper Cassette #2 (Option)

You can purchase the Paper Cassette #2 accessory (LT400) to use as a third

paper source. Cassette #2 holds up to 250 sheets of 20 lb. (75 g/m

) paper.

Network (LAN) Board (Option)

When you add the optional Network (LAN) Board (NC-8100h), you can

connect your MFC into the network to use the Internet FAX, Network Scanner,

Network Printer and Network Management operations.

Paper Cassette #2: Holds approx. 250 sheets of 20 lb. (75 g/m

) Letter/A4

paper

Basis Weight: 16 to 28 lb. (60 to 105 g/m

)

Caliper: 0.003 to 0.005 inches. (0.08 to 0.13 mm)

Moisture Content: 4% to 6% by weight

Smoothness: 100 to 250 (Sheffield)

We Recommend:

Cut sheet:

Xerox 4200DP 20 lb, Champion Paper One 20 lb,

Hammermill Laser Paper 24 lb

21 - 1

TROUBLESHOOTING AND ROUTINE MAINTENANCE

Troubleshooting and

Routine Maintenance

Troubleshooting

Error Messages

As with any sophisticated office product, errors may sometimes occur. If this

happens, your MFC often identifies the problem and displays an error message.

The table below explains the most common error messages.

You can correct most problems by yourself. If you need additional help, call the

Brother fax-back system.

In USA: 1-800-521-2846

IMPORTANT

For technical and operational assistance, you must call the country where you

purchased the printer. Calls must be made from within that country.

Error Messages

Error Message Cause Action

CHANGE DRUM

SOON

The drum unit is near the end of its

life.

Use the drum unit until you have a

print quality problem; then replace the

drum unit with a new one.

The drum counter was not reset. 1. Open the front cover, and then

press Clear.

2. Press 1 to reset.

CHECK PAPER

The MFC is out of paper or paper is

not properly loaded in the paper

cassette.

Refill the cassette or remove the paper

and load it again.

CHECK PAPER

SIZE

When you see this error,

the paper in

the cassette does not match the paper

size you set in Menu, 1, 1.

Either load the appropriate size paper

or change the default setting.

(See

page 4-1).

CHECK SCAN

LOCK

The scanner lock is locked. Release the scanner lock lever, and

then press Stop/Exit.

COMM. ERROR Poor phone line quality caused

communication error.

Try the call again. If problem

continues, call Telephone Company

to check your phone line.

CONNECTION

FAIL

You tried to poll a MFC that is not in

Polled Waiting mode.

Verify the other party’s polling setup.

TROUBLESHOOTING AND ROUTINE MAINTENANCE

21 - 2

COOLING

DOWN

WAIT FOR A

WHILE

The temperature of the drum unit or

toner cartridge is too hot. The MFC

will pause its current print job and go

into cooling down mode. During the

cooling down mode, you will hear the

cooling fan running while the display

on the MFC shows COOLING

DOWN, and WAIT FOR A WHILE.

You must wait 20 minutes for it to

cool.

COVER OPEN

PLS CLOSE

COVER

The front cover was not completely

closed.

Close the front cover for the drum

unit.

DISCONNECTED

The other party or other party’s fax

machine terminated the call.

Try to transmit or receive again.

CHECK

ORIGINAL

Originals were not inserted or fed

properly, or original scanned from

ADF was longer than about 40 inches

(90cm).

See Original Jams and Paper Jams,

page 21-3.

MACHINE

ERROR XX

MFC has a mechanical problem. Call Brother Customer Service.

In USA: 1-800-284-4329

In Canada: 1-877-BROTHER

In Montreal: 1-514-685-6464

OUT OF

MEMORY

(May occur when

the MFC is used as

a printer)

You can’t store data in the memory. See page 11-2.

NO RESPONSE/

BUSY

The number you dialed does not

answer or is busy.

Verify the number and try again.

NOT

REGISTERED

You tried to access a One Touch or

Speed Dial number that is not

programmed.

Set up the One Touch or Speed Dial

number. (See pages 7-1, 7-2.)

PLS OPEN

COVER

A page, piece of paper or paper clip,

etc. may be jammed inside the MFC.

Open the front cover. If you see any

jammed paper or other item, gently

pull it out, then close the front cover. If

the error message remains, open and

close the front cover again. If the MFC

cannot reset itself and return to the date

and time prompt, it will display

MACHINE ERROR XX. Please call

Brother Customer Service and tell

them the MFC Error number at:

In USA: 1-800-284-4329

In Canada: 1-877-BROTHER

In Montreal: 1-514-685-6464

PAPER JAM The paper is jammed in the MFC. See page 21-4.

Error Messages

Error Message Cause Action

21 - 3

TROUBLESHOOTING AND ROUTINE MAINTENANCE

Original Jams and Paper Jams

Based upon where the original or printed sheet is jammed, follow the

appropriate set of instructions to remove it.

Original is Jammed in the top of the ADF Unit

Remove any paper from the ADF

that is not jammed.

Lift the ADF cover.

Pull the jammed original out to the

left.

Close the ADF cover.

Press Stop/Exit.

Original is Jammed inside the ADF Unit

Lift the document cover.

Remove any paper from the

ADF that is not jammed.

Lift the ADF unit.

Pull the jammed original out

to the right.

Close the ADF unit.

Press Stop/Exit.

TONER EMPTY Toner cartridge is not installed.

—OR—

Toner is used up and printing is not

possible.

Reinstall the toner cartridge.

—OR—

Replace the toner cartridge with a new

one.

(See page 21-19.)

TONER LOW If the LCD shows TONER LOW,

you can still print.

But the toner is depleted and the MFC

is telling you that the toner will soon

run out.

Order a new toner cartridge now.

Error Messages

Error Message Cause Action

ADF Cover

ADF Unit

TROUBLESHOOTING AND ROUTINE MAINTENANCE

21 - 4

Paper Jam

Before you can clear a paper jam error, you must find out where the paper is

stuck. See the following three types of paper jams.

WARNING

Do not use force to pull the jammed paper from the paper tray because you may

damage the MFC and cause toner to scatter on the next printed pages.

After you use the MFC, some internal parts are extremely HOT! When you open

the front, never touch the shaded parts shown in the following diagram.

Paper is Jammed in the Paper Cassette

Pull the paper cassette out of the MFC.

Remove any crinkled sheets.

Adjust the guides to fit.

Press down the paper to flatten it in the paper cassette.

Reinstall the paper cassette.

Front view

Rear view

21 - 5

TROUBLESHOOTING AND ROUTINE MAINTENANCE

Paper is Jammed near the Drum Unit

Open the front cover.

Remove the drum unit but do not force it if it cannot be removed easily.

Instead, pull the edge of the jammed paper from the paper cassette.

Gently pull out the jammed paper.

Reinstall the drum unit.

Close the front cover.

Paper is Jammed in the Fuser Unit

Open the rear cover.

Pull out jammed paper. When you have to

pull paper out the back of the MFC, the

fuser may get dirty with toner powder

causing the next few printed page(s) to

look messy. Print a few copies of the test

page until the pages print clearly.

Close the rear cover.

TROUBLESHOOTING AND ROUTINE MAINTENANCE

21 - 6

If You Are Having Difficulty with Your MFC

If you think there is a problem with your MFC, make a copy first. If the copy

looks good, the problem is probably not your MFC. Check the chart below and

follow the troubleshooting tips.

DIFFICULTY SUGGESTIONS

Printing or Receiving Faxes

Condensed Print and

Horizontal Streaks / Top and

Bottom of Sentences Are Cut

Off

If your copy looks good, you probably had a bad connection,

with static or interference on the phone line. If the copy looks

bad, call Brother Customer Service at 1-800-284-4329 (

USA

), 1-877-BROTHER (

In Canada

) or 1-514-685-6464 (

Montreal

Vertical Black Lines When

Receiving

Sometimes you may see vertical streaks/black lines on the

faxes you receive. Either your MFC’s primary corona wire for

printing may be dirty, or the sending party’s fax scanner may

be dirty. Clean your primary corona wire (see page 21-18), or

ask the sender to make a copy to see if the problem is with the

sending machine. Try receiving from another fax machine. If

the problem continues, call Brother Customer Service at

1-800-284-4329 (In USA), 1-877-BROTHER (In Canada)

or 1-514-685-6464 (In Montreal).

Fax Machine “Hears” Voice

as CNG Tone

If your fax machine is set to Easy Receive ON, it is more

sensitive to sounds. Your fax machine may mistakenly

interpret certain voices or music on the line as a calling fax

machine and respond with fax receiving tones. Deactivate the

fax by pressing #51 if you are at an extension phone or press

Stop if you are at the fax machine or an external phone. Try

avoiding this problem by turning Easy Receive to OFF. (See

Easy Receive, page 5-3.)

Horizontal streaks; lines are

missing.

You may get a fax with horizontal streaks or with missing

lines. Usually this is caused by a poor telephone connection.

Ask the other party to send the fax again.

Received faxes appear as

split or blank pages.

If the received data is divided and printed on two pages or if

you get an additional blank page, your Paper Size setting may

not be correct for the paper you are using (see pages 4-1). If

you are using the fixed reduction feature, check to see if the

reduction ratio is suitable for the real paper.

(See page 11-4).

Phone Line or Connections

Dialing does not work Check for a dial tone. Change TONE/PULSE setting. (See

Page 4-6.) Check all line cord connections, and make sure the

curled handset cord is NOT plugged into the EXT jack.

Check power cord connection. Send a manual fax by pressing

Hook, or by lifting the handset and dialing the number. Wait

to hear fax receiving tones before pressing Fax Start.

21 - 7

TROUBLESHOOTING AND ROUTINE MAINTENANCE

MFC Does Not Answer

When Called

Make sure the MFC is not in MANUAL mode. Check for dial

tone. If possible, call your MFC to hear it answer. If there is

still no answer, check the telephone line cord connection. If

there is no ringing when you call your MFC, call your

Telephone Company to check the line.

Sending Faxes

Poor Transmitting Quality Try changing your resolution to FINE or S.FINE. Make a

copy to verify your MFC’s scanner operation.

Transmission Verification

Report says “Result:NG”

There is probably temporary noise or static on the line. Try

sending the fax again. If the problem continues, call the

Telephone Company to check your phone line.

Vertical Black Lines When

Sending

If the copy you made shows the same problem, your scanner

is dirty. (See Cleaning the Scanner, page 21-16.)

Handling Incoming Calls

Transferring a Fax Call to the

MFC

If you answered at an extension phone, press your Fax

Receive Code (default setting is 51). When your MFC

answers, hang up.

I have difficulty with custom

features on a single line

If you have Call Waiting, Call Waiting/Caller ID,

RingMaster, Voice Mail, an answering machine, an alarm

system or other custom feature on a single phone line with

your MFC, it may create a problem sending or receiving fax

data.

For Example: Your Brother machine handles the Caller ID

subscriber services. However, if you subscribe to Call

Waiting or some other custom service and its signal comes

through the line while your machine is sending or receiving a

fax, the signal can temporarily interrupt or disrupt the fax

data. Brother’s ECM feature should help overcome this

problem. This condition is related to the telephone system

industry and is common to all devices that send and receive

information on a single, shared line with custom features. If

avoiding a slight interruption is crucial to your business, a

separate line with no custom features is recommended.

Copy Quality Difficulties

Vertical streaks appear in

copies.

Sometimes you may see vertical streaks on your copies. Either

the scanner or the primary corona wire for printing is dirty.

Clean them both. (See pages 21-16 and 21-18.)

DIFFICULTY SUGGESTIONS

TROUBLESHOOTING AND ROUTINE MAINTENANCE

21 - 8

General Printing Difficulties

The MFC does not print. Check the following:

• The MFC is plugged in. (See page 2-8.)

• The toner cartridge and drum unit are installed properly.

(See page 2-4.)

• The interface cable is securely connected between the MFC

and computer. (See Quick Setup Guide.)

• Check to see if LCD is showing an error message. (See page

21-1 to 21-3.)

The MFC prints

unexpectedely or it prints

garbage.

Reset the MFC or unplug the electrical cord and plug it back

in. Check the primary settings in your application software to

make sure it is set up to work with your MFC.

The MFC cannot print full

pages of a document.

The MFC received a very complex print job and could not

process part of the page. This print. may be solved in several

ways. If you are using Windows

95/98/98SE/Me/2000

Professional or Windows NT

Workstation Version 4.0 with

the supplied printer driver, see the “Windows

Setup Printing

Difficulties” section. Try to reduce the complexity of your

document or reduce print resolution.

The MFC prints first couple

of pages correctly, then some

pages have text missing.

Your computer is not recognizing the printer’s input buffer

full signal. Please make sure to connect the printer cable

correctly.

The MFC cannot print full

pages of a document.

OUT OF MEMORY

message occurs.

Reduce the printer resolution. Reduce the complexity of your

document and try again. Reduce the graphic quality or the

number of font sizes within your application software.

My headers or footers appear

when I view my document on

the screen but do not up when

I print them.

Most laser printers have a restricted area that will not accept

print. Usually these are the first two lines and last two lines,

leaves 62 printable lines. Adjust the top and bottom margins

in your document to allow for this.

Scanning Difficulties

TWAIN Errors appear while

scanning.

Make sure the Brother TWAIN Driver is selected as the

primary source. In PaperPort

, from the File menu select File,

select source, and then highlight the Brother TWAIN Driver

and click Select.

Software Difficulties

You see the “New Hardware

Found” message on your PC

screen (although you have

already installed the drivers

in Windows 95).

Click on ‘Do not install a driver. (Windows will not prompt

you again)’ and click ‘OK’.

DIFFICULTY SUGGESTIONS

21 - 9

TROUBLESHOOTING AND ROUTINE MAINTENANCE

You see the “Update Device

Driver Wizard” or “Add New

Hardware Wizard” message

on your PC screen

(although you have already

installed the drivers in

Windows 95 or 98).

Follow the instructions from the installer, then click Next.

Click Finish when it appears on the screen.

“Unable to write to LPT1” or

“LPT1 already in use” Error

Message appears.

1.Make sure the MFC is on (plugged into the AC outlet) and

that it is connected directly to the computer using the

bundled IEEE-1284 bi-directional parallel cable. The cable

must not go through another peripheral device (such as a Zip

Drive, External CD-ROM Drive, or Switch box).

2.Make sure the MFC is not displaying an error message on

the LCD Display.

3.Make sure no other device drivers, which also communicate

through the parallel port, are running automatically when

you boot up the computer (such as, drivers for Zip Drives,

External CD-ROM Drive, etc.) Suggested areas to check:

(Load=, Run=command lines in the win.ini file or the Statup

Group)

Check with you computer manufacturer to confirm that the

computer’s parallel port settings in the BIOS are set to support

a bi-directional machine; i.e. (Parallel Port Mode – ECP)

“MFC is Busy” or “MFC

Connect Failure” Error

Message appears.

“MFC Connect Failure” If the MFC is not connected to your PC and you have loaded

the Brother software, the PC will show “MFC Connect

Failure” each time you restart Windows®. You can ignore

this message or you can turn it off by deselecting the

AutoLoad PopUp check box in the Brother Control Center.

(See How to Turn Off AutoLoad, page 15-2 in On-Line

Documentation on the CD-ROM.)

DOS Setup Printing Difficulties

I cannot print from my

application software.

Check that the DOS application software interface settings

match those of your printer: for example, if you are using a

parallel printer cable, you would probably set your DOS

software printer port to LPT1. Check for an error message on

the LCD.

The MFC prints, but it prints

incorrect information.

Sometimes it prints a couple

of characters and then ejects

the pages, etc.

This is an indication that your application printer emulation

Prints setting and the MFC’s printer emulation do not match.

Check your application software to make sure you selected

the correct printer driver. The MFC emulates HP LaserJet IIP.

Try setting the MFC to HP emulation in Remote Printer

Console and then select the HP LaserJet IIP printer in your

application software.

DIFFICULTY SUGGESTIONS

TROUBLESHOOTING AND ROUTINE MAINTENANCE

21 - 10

The MFC prints the part of

my document but does not

print the last page (The LCD

shows REMAINED

DATA).

This is common problem first with database software and part

of spreadsheet software when they are not correctly set up.

The data has been sent to the printer but the printer did not

receive the Page Eject command. Press Reset to eject the

page. Then ask your software supplier how to add a Page Eject

(or Form Feed) command to the end of your print job.

How can I change the user

settings or default settings on

the MFC?

Use the Remote Printer Console (RPC) program.

Paper Handling Difficulties

The MFC does not load

paper. The LCD shows

CHECK PAPER or PAPER

JAM.

Check to see if the CHECK PAPER or PAPER JAM

message appears on the LCD. If it is empty, load a new stack

of paper into the paper cassette. If there is paper in the paper

cassette, make sure it is straight. If the paper is curled, you

should straighten it. Sometimes it is helpful to remove the

paper, turn the stack over and put it back into the paper

cassette. Reduce the amount of paper in the paper cassette,

then try again. Check the manual feed mode is not selected in

the printer driver.

The MFC does not feed paper

from the manual feed slot.

Reinsert the paper firmly, load one sheet at a time. Make sure

that manual feed mode is selected in the printer driver.

How can I load envelopes? You can load envelopes from the manual feed slot. Your

application software must be set up to print the envelope size

you are using. This is usually done in the Page Setup or

Document Setup menu of your software. Refer to your

software application manual.

What paper can I use? You can use plain paper, envelopes, transparencies and labels

that are made for laser machines. (For information on paper

you can use, see Acceptable Paper, page 2-5.)

How can I clear paper jams? See Paper Jam, page 21-4.

Print Quality Difficulties

Printed pages are curled. Thin Paper (17lb-18.4lb) can cause this problem. Make sure

you select the Paper Type that suits the paper in your multi-

purpose sheet feeder. (See Paper Type, page 11-8 and 11-9

and Media Type, page 14-4.)

Printed pages are smeared. Rough surfaces or thick media can cause “smeared pages”

—OR—“the toner to smear”. Make sure you select the correct

Paper Type that suits the paper in your multi-purpose sheet

feeder. (See Paper Type, page 11-8 and 11-9 and Media Type,

page 14-4.)

Printouts are too dark or light. Adjust the print conditions in the Print Density setting. It has

been factory set to the middle position. (See Setting the Print

Density, page 5-4.)

DIFFICULTY SUGGESTIONS

21 - 11

TROUBLESHOOTING AND ROUTINE MAINTENANCE

Printed pages contain white

stripes.

White Stripes or Faint

lmages

You may fix this by wiping the scanner windows with a clean

soft cloth. (See Routine Maintenance and Cleaning the Drum

Unit, on pages 21-16 and 21-18.) If you still see white stripes

or faint images and the LCD shows CHANGE DRUM

SOON, replace the drum unit with a new one. Check the

MFC’s environment. Conditions such as humidity, high

temperatures, etc. may cause this print defect to occur.

Printed pages are stained

corona with toner or have

vertical stripes.

Dark Stripes or Toner

Stains

Clean the MFC’s interior and the primary wire of the drum

unit. (See Routine Maintenance and Cleaning the Drum Unit,

on pages 21-16 and 21-18.) Make sure that the tab of the

corona wire is at the Home ( ) position.

If after cleaning, you still see dark stripes or toner stains and

the LCD shows CHANGE DRUM SOON, replace the drum

unit with a new one.

Printed pages have white

spots in black text and

graphic areas.

White Spots

Make sure that you use paper that meets the specifications.

Rough surface or thick media can cause the problem. If you

still see white spots and the LCD shows CHANGE DRUM

SOON, replace the drum unit with a new one. Check the

MFC’s environment; conditions such as high humidity may

cause this situation to occur.

Toner scatters and stains the

printed page.

Scattering Toner

Adjust the print conditions in the Print Density setting.

Remove the drum unit and clean the MFC’s interior. (See

Routine Maintenance and Cleaning the Drum Unit, on pages

21-16 and 21-18.) Make sure that you use paper that meets

specifications. (See page 2-5.) If you still have scattered toner

and the LCD shows CHANGE DRUM SOON, replace the

drum unit with a new one. Check the MFC’s environment;

high temperature and high humidity may cause this condition

to occur.

The whole page is printed

black.

Black Page

Clean the MFC’s interior and the primary corona wire of the

drum unit. (See page 21-18.) Also, do not use heat sensitive

paper as it will cause this problem. After cleaning, if the

printed pages are still black or the LCD shows CHANGE

DRUM SOON, replace the drum unit with a new one. The

drum unit may be damaged.

Nothing printed on the page.

White Page

Make sure that the toner cartridge is not empty. Wipe electric

terminals referring to Routine Maintenance and Cleaning the

Drum Unit, on pages 21-16 and 21-18. Make sure that a torn

piece of paper does not remain on the scanner window.

DIFFICULTY SUGGESTIONS

TROUBLESHOOTING AND ROUTINE MAINTENANCE

21 - 12

Printed pages are marked at

regular intervals.

Example of Regular

Marking

Markings may disappear by themselves. Try copying multiple

pages to clear this problem. Markings may occur if the MFC

has not been used for a long time. A possible cause is that the

surface of the drum is scratched. You must then replace the

drum unit with a new one. If the markings do not disappear, it

may be that the drum was marked or damaged by excessive

exposure to light. In this case, replace the drum unit with a

new one.

Printed pages are blurred at

the center or at either edge.

Blurred Page

Certain environmental conditions such as humidity, high

temperatures, etc. may cause this condition to occur. Make

sure the MFC is placed on a flat, horizontal surface. Remove

the drum unit with the toner cartridge installed. Try rocking

them from side to side. You may clear a blurred page by

wiping the scanner windows with a clean soft cloth. (See

Routine Maintenance and Cleaning the Drum Unit, on pages

21-16 and 21-18.) If a blurred page occurs after cleaning and

the LCD shows CHANGE DRUM SOON, replace the drum

unit with a new one.

Ghost images appear on

printed pages.

Ghost Images

Adjust the print conditions by changing the Print Density

setting, page 5-4.—OR—

Rough surfaces or thick media can cause a ghost image. Make

sure you select the Paper Type that suits the paper in your

multi-purpose sheet feeder. (See Paper Type, page 11-8 and

11-9 and Media Type, page 14-4.)

The drum unit is a consumable item and it is necessary to replace it periodically.

DIFFICULTY SUGGESTIONS

21 - 13

TROUBLESHOOTING AND ROUTINE MAINTENANCE

Packing and Shipping the MFC

Whenever you transport the MFC, use the packing materials that came with your

MFC. If you do not pack the MFC correctly, you could void your warranty.

Unplug the MFC from the telephone wall jack.

Unplug the MFC from the AC outlet.

WARNING

Do not unplug the MFC after a print job until you hear the final click.

Plug the MFC into the AC outlet again. And leave it for 5 seconds.

Lock the Scanner Lock

Push the blue

Scanner Lock Lever

up to lock the

scanner. This lever is

located on the rear

left underside of the

scanner cover.

Caution

If the message CHECK SCAN LOCK appears on the LCD, unlock the

scanner immediately, and then press Stop/Exit.

WARNING

Damage caused to your MFC by failure to lock the scanner before moving and

shipping will void your warranty.

Lock Unlock

Scanner Lock Lever

TROUBLESHOOTING AND ROUTINE MAINTENANCE

21 - 14

Open the front cover.

Remove the drum unit.

Caution

Remove the drum unit and toner

cartridge assembly. Leave the toner

cartridge installed in the drum unit.

Place the drum unit and toner

cartridge assembly into the plastic bag and seal

the bag.

Close the front cover. Fold down the front output bin extension. Remove the

telephone line cord.

Wrap the MFC in the plastic bag and

place it in the original carton box with

the original packing material.

21 - 15

TROUBLESHOOTING AND ROUTINE MAINTENANCE

Pack the drum unit, toner cartridge assembly parallel cable, telephone line cord,

AC cord and printed materials in the original carton as shown below:

Close the carton and tape it shut.

Note

If you are returning the MFC to Brother as part of the Exchange Service, pack

only the MFC. Keep all separate parts to use with your “Exchange” machine.

TROUBLESHOOTING AND ROUTINE MAINTENANCE

21 - 16

Routine Maintenance

Cleaning the Scanner

Unplug the MFC and lift the document cover. Clean the scanner glass and the

white film with isopropyl alcohol on a lint free cloth.

Lift the ADF unit. Clean the white roller and the glass strip under the roller with

isopropyl alcohol on a lint-free cloth.

If the screen still displays a scanner error, call Brother Customer Service for

assistance at 1-800-284-4329 (in USA), 1-877-BROTHER (in Canada), or

1-514-685-6464 (in Montreal).

Document

Cover

White Film

White Roller

Glass Strip

ADF Unit

21 - 17

TROUBLESHOOTING AND ROUTINE MAINTENANCE

Cleaning the Printer

Caution

■ Do not use isopropyl alcohol to remove dirt from the control panel. It may crack

the panel.

■ Do not use isopropyl alcohol to clean the scanner window or toner sensor.

■ Do not touch the scanner window with your finger.

■ The drum unit contains toner, so handle it carefully. If toner scatters and your

hands or clothes get dirty, immediately wipe or wash it off with cold water.

Open the front cover.

Remove the drum unit assembly.

WARNING

Just after you have used the MFC, some internal parts of the MFC are extremely

HOT! When you open the front cover of the MFC, never touch the shaded parts

as shown in the diagram below.

Gently clean the scanner window by wiping with a clean soft dry cloth. Do not

use isoproply alcohol.

Front view

HOT!

Scanner Window

TROUBLESHOOTING AND ROUTINE MAINTENANCE

21 - 18

Cleaning the Drum Unit

We recommend placing the drum unit on a drop cloth or large disposable paper

to avoid spilling and scattering toner.

Clean the primary corona wire inside the drum unit by gently sliding the tab

from right to left several times.

Return the tab and snap it into the Home position ( ).

Caution

If the tab is not at Home position ( ), printed pages may have vertical stripes.

Reinstall the drum unit into the MFC.

(See Replacing the Drum Unit, page 21-21.)

Close the front cover.

Plug in the power cord first, then the telephone cord.

Replacing the Toner Cartridge

The MFC can print up to 6,000 pages using a high yield toner cartridge. When

the toner cartridge is running low, the LCD shows TONER LOW. The MFC is

supplied with a standard toner cartridge that must be replaced after

approximately 3,000 pages. Actual page count will vary depending on your

average document type (i.e., standard letter, detailed graphics).

Discard the used toner cartridge according to local regulations. If you are not

sure of them, your local Sanitation Department. Be sure to seal the toner

cartridge tightly so toner powder does not spill out of the cartridge. When

discarding used toner cartridges, keep them separate from domestic garbage.

We recommend that you clean the MFC when you replace the toner cartridge.

Note

It is a good idea to keep a new toner cartridge ready for use when you see the

TONER LOW warning.

Home Position ( )

Tab

Corona Wire

21 - 19

TROUBLESHOOTING AND ROUTINE MAINTENANCE

How to Replace the Toner Cartridge

WARNING

Just after you use the MFC, some internal parts of the MFC will be extremely

HOT! So, never touch the shaded parts shown in the illustration.

Open the front cover and pull out the drum unit.

Place the drum unit on a drop cloth or large piece of disposable paper to avoid

spilling and scattering the toner.

Hold down the lock lever on the right and pull the toner cartridge out of the drum

unit assembly.

Caution

Handle the toner cartridge carefully. If toner scatters on your hands or clothes,

immediately wipe it off or wash it with cold water.

Unpack the new toner cartridge. Place the used toner cartridge into the

aluminum bag and discard it according to local regulations.

HOT!

Lock

Lever

TROUBLESHOOTING AND ROUTINE MAINTENANCE

21 - 20

Caution

■ Wait to unpack the toner cartridge until immediately before you install it in the

MFC. If a toner cartridge is left unpacked for a long period of time, the toner life

is shortened.

■ You can use only a genuine Brother toner cartridge (TN-430 or TN-460), which

is specially formulated to ensure top print quality. Using another brand of toner

cartridge may void your MFC’s warranty. Warranty coverage does not apply to

problems caused by the use of 3rd party Toner, 3rd party Toner Cartridge or 3rd

party Drum unit.

Gently rock the toner cartidge from side

to side five or six times to distribute the

toner evenly inside the cartridge.

Remove the protective cover.

Insert the new toner cartridge in the

drum unit until it clicks into place.

Clean the primary corona

wire inside the drum unit by

gently sliding the blue tab

from right to left several

times. Return the blue tab to

the Home position ( )

before reinstalling the drum

unit assembly.

Drum Unit

Toner Cartridge

Home Position ( )

Tab

Corona Wire

21 - 21

TROUBLESHOOTING AND ROUTINE MAINTENANCE

Reinstall the drum unit and close the

front cover.

Replacing the Drum Unit

The MFC uses a drum unit to create print images on paper. If the LCD shows

CHANGE DRUM SOON, the drum unit is near the end of its life and it is time

to purchase a new one.

Even if the LCD shows CHANGE DRUM SOON, you may be able to continue

printing without having to replace the drum unit for a while. However, if there

is a noticeable deterioration in the output print quality (even before CHANGE

DRUM SOON appears), then the drum unit should be replaced. You should

clean the MFC when you replace the drum unit. (See page 21-18.)

Caution

When removing the drum unit, handle it carefully because it contains toner. If

toner scatters and your hands or clothes get dirty, immediately wipe or wash

with cold water.

WARNING

Just after you have used the MFC, some

internal parts of the MFC are extremely

HOT! So please be careful.

The drum unit is a consumable item, and it is necessary to replace it periodically.

There are many factors that determine the actual drum life, such as temperature,

humidity, type of paper and how much toner you use for the number of pages per print

job. The estimated drum life is up to 20,000 pages. The actual number of pages your

drum will print may be significantly less than these estimates. Because we have no

control over the many factors that determine the actual drum life, we cannot

guarantee a minimum number of pages that will be printed by your drum.

HOT!

TROUBLESHOOTING AND ROUTINE MAINTENANCE

21 - 22

Follow these steps to replace the drum unit:

Open the front cover.

Remove the old drum unit. Place the drum

unit on a drop cloth or disposable paper to

avoid scattering toner.

Hold down the lock lever on the right and

pull the toner cartridge out of the drum unit

assembly. (See Replacing the Toner

Cartridge, page 21-18.)

Wait to unpack the new drum unit until immediately before installing it. Place the

old drum unit into the aluminium bag and discard it according to local regulations.

Reinstall the toner cartridge into the new drum unit. (See Replacing the Toner

Cartridge, page 21-18.)

Reinstall the new drum unit, keeping the front cover open.

Press Clear.

Press 1 and when the LCD shows

ACCEPTED, and close the front cover.

Caution

If toner scatters and your hands or clothes get dirty, immediately wipe off or

wash with cold water.

Checking the Drum Life

You can see the percentage of the drum’s life that remains available.

Press Menu, 2, 0, 3.

For five seconds, the LCD shows the available

percentage of drum life.

Discard the used drum unit according to local regulations. If you are not sure of

them, call your local Sanitation Department. Be sure to seal the drum unit

tightly so toner powder does not spill out of the unit. When discarding used

drum units, keep them separate from domestic garbage.

Even if the remaining drum life is 0%, you may continue to use the drum unit

until you have a print quality problem.

Lock

Lever

REPLACE DRUM?

1.YES 2.NO

3.DRUM LIFE

DRUM LIFE

REMAINING:70%

22 - 1

IMPORTANT INFORMATION

Important Information

Standard Telephone and FCC Notices

These notices are in effect on models sold and

used in the United States only.

When programming emergency numbers and/or making test calls to

emergency numbers:

■ Remain on the line and briefly explain to the dispatcher the reason for the call

before hanging up.

■ Perform these activities in the off-peak hours, such as early morning or late

evening.

This equipment complies with Part 68 of FCC Rules. On the rear panel of this

equipment is a label that contains, among other information, the FCC

Registration Number and Ringer Equivalence Number (REN) for this

equipment. You must, upon request, provide this information to your telephone

company.

You may safely connect this equipment to the telephone line by means of a

standard modular jack, USOC RJ11C.

An FCC compliant telephone cord with a modular plug is provided with this

equipment. This equipment is designed to be connected to the telephone line or

premise’s wiring using a compatible modular jack that is Part 68 compliant. See

the Installation section of this manual for details.

The REN is useful in determining the quantity of devices you may connect to

your telephone line and still have those devices ring when your telephone

number is called. In most, but not all areas, the sum of the RENs of all devices

connected to one line should not exceed five (5).

To be certain of the number of devices you may connect to your line, as

determined by the REN, you should contact your local telephone company to

determine the maximum REN for your calling area. If MFC-9800 damages the

telephone line, the telephone company may discontinue your service

temporarily. If possible, they will notify you in advance. If advanced notice is

not practical, you will be notified as soon as possible. You will be informed of

your right to file a complaint with the FCC.

IMPORTANT INFORMATION

22 - 2

Your telephone company may make changes to its facilities, equipment,

operations or procedures that could affect the proper functioning of your

equipment. If they do, you will be notified in advance to give you an opportunity

to maintain uninterrupted telephone service.

If you experience trouble with MFC-9800, please contact a Brother Authorized

Service Center for information on service or repair. The telephone company

may ask that you disconnect this equipment from the line until the problem has

been corrected or until you are sure that the equipment is not malfunctioning.

If you are not able to solve a problem with your multi-function center, contact

Brother Customer Service. (See

Brother Numbers, page i.)

WARNING

For protection against the risk of electrical shock, always disconnect all cables

from the wall outlet before servicing, modifying or installing the equipment.

This equipment may not be used on coin service lines provided by the

telephone company or connected to party lines.

Brother cannot accept any financial or other responsibilities that may be the

result of your use of this information, including direct, special or consequential

damages. There are no warranties extended or granted by this document.

Laser Safety

This equipment is certified as a Class I laser product under the U.S. Department

of Health and Human Services (DHHS) Radiation Performance Standard

according to the Radiation Control for Health and Safety Act of 1968. This

means that the equipment does not produce hazardous laser radiation.

Since radiation emitted inside the equipment is completely confined within

protective housings and external covers, the laser beam cannot escape from the

machine during any phase of user operation.

FDA Regulations

U.S. Food and Drug Administration (FDA) has implemented regulations for

laser products manufactured on and after August 2, 1976. Compliance is

mandatory for products marketed in the United States. The following label on

the back of the machine indicates compliance with the FDA regulations and

must be attached to laser products marketed in the United States.

Manufactured:

BROTHER CORP. (ASIA) LTD.

BROTHER BUJI NAN LING FACTORY

Gold Garden Industry, Nan Ling Village, Buji, Rong Gang, Shenzhen, China.

This product complies with FDA radiation performance standards,

21 CFR Subchapter J.

22 - 3

IMPORTANT INFORMATION

WARNING

Use of controls, adjustments or performance of procedures other than those

specified in this maanual may result in hazardous invisible radiation exposure.

Caution

Changes or modifications not expressly approved by Brother Industries, Ltd.

may void the user’s authority to operate the equipment.

Federal Communications Commission (FCC)

Declaration of Conformity (For USA Only)

comply with Part 15 of the FCC Rules. Operation is subject to the following two

conditions: (1) This device may not cause harmful interference, and (2) this

device must accept any interference received, including interference that may

cause undesired operation.

This equipment has been tested and found to comply with the limits for a Class B

digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to

provide reasonable protection against harmful interference in a residential

installation. This equipment generates, uses, and can radiate radio frequency

energy and, if not installed and used in accordance with the instructions, may

cause harmful interference to radio communications. However, there is no

guarantee that interference will not occur in a particular installation. If this

equipment does cause harmful interference to radio or television reception, which

can be determined by turning the equipment off and on, the user is encouraged to

try to correct the interference by one or more of the following measures:

■ Reorient or relocate the receiving antenna.

■ Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to

which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

Internal laser radiation

Max. Radiation Power

Wave Length

Laser Class

5 mW

760 - 810 nm

Class IIIb (Accordance with 21 CFR Part 1040.10)

Responsible Party: Brother International Corporation

100 Somerset Corporate Boulevard

Bridgewater, NJ 08807-0911 USA

TEL: (908) 704-1700

declares, that the products

Product Name: MFC-9800

IMPORTANT INFORMATION

22 - 4

Important

Changes or modifications not expressly approved by Brother Industries, Ltd.

could void the user’s authority to operate the equipment.

Industry Canada Compliance Statement

(For Canada Only)

This Class B digital apparatus complies with Canadian ICES-003.

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du

Canada.

Important – About the Interface Cable

A shielded interface cable should be used to ensure compliance with the limits

for a Class B digital device.

Warranty

You must use the IEEE-1284 shielded parallel cable provided by Brother

Industries, Ltd. (See

Ordering Accessories and Supplies, page ii)

International ENERGY STAR

Compliance Statement

As an ENERGY STAR

Partner, Brother Industries,

Ltd. has determined that product meets the

NERGY STAR

guidelines for energy efficiency.

22 - 5

IMPORTANT INFORMATION

Important Safety Instructions

Read all of these instructions.

Save them for later reference.

Follow all warnings and instructions marked on the product.

Unplug this product from the wall outlet before cleaning. Do not use liquid or

aerosol cleaners. Use a damp cloth for cleaning.

Do not place this product on an unstable cart, stand, or table. The product may

fall, causing serious damage to the product.

Slots and openings in the cabinet and the back or bottom are provided for

ventilation. To ensure reliable operation of the product and to protect it from

overheating, these openings must not be blocked or covered. The openings

should never be blocked by placing the product on a bed, sofa, rug, or other

similar surface; near or over a radiator or heater; or in a built-in wall unit or

cabinet without ventilation.

This product should be operated from the type of power source indicated on the

label. If you are not sure of the type of power available, consult your dealer or

local power company.

Use only the power cord supplied with this machine.

This product is equipped with a 3-wire grounding type plug, a plug having a

third (grounding) pin. This plug will fit into only a grounding-type power outlet.

This is a safety feature. If you are unable to insert the plug into the outlet, contact

your electrician to replace your obsolete outlet. Do not defeat the purpose of the

grounding-type plug, by using an adapter.

Do not allow anything to rest on the power cord. Do not place this product where

people can walk on the cord.

If an extension cord is used with this product, make sure that the total ampere

ratings on the products plugged into the extension cord do not exceed the

extension cord ampere rating. The total of all products plugged into the wall

outlet must not exceed 15 amperes (USA only).

Never push objects of any kind into this product through cabinet slots, since they

may touch dangerous voltage points or short out parts resulting in the risk of fire

or electric shock. Never spill liquid of any kind on the product.

This product has no ON/OFF switch. In case the main power to the machine

must be disconnected quickly, it is very important that you have easy access to

the main plug and the main socket where the plug is connected.

IMPORTANT INFORMATION

22 - 6

Unplug this product from the wall outlet and refer servicing to a Brother

Authorized Service Center under the following conditions:

Do not attempt to service this product yourself, as opening or removing covers

may expose you to dangerous voltage points and/or other risks, and may void

your warranty. Refer all servicing to a Brother Authorized Service Center. A list

of Brother Authorized Service Centers has been included for your convenience,

or you may contact Brother Customer Service numbers for your nearest Brother

Authorized Service Center. (See

Brother Numbers, page i.)

To protect your product against power surges, we recommend the use of a power

protection device (Surge Protector).

When using your telephone equipment, basic safety precautions should always

be followed to reduce the risk of fire, electric shock and injury to persons,

including the following:

• Do not use this product near appliances that use water, a swimming pool

or in a wet basement.

• Do not use the machine’s telephone during an electrical storm (there is the

remote possibility of an electrical shock) or to report a gas leak in the

vicinity of the leak.

• Use only the power cord indicated in this manual.

A When the power cord is damaged or frayed.

B If liquid has been spilled into the product.

C If the product has been exposed to rain or water.

If the product does not operate normally when the operating instructions are

followed. Adjust only those controls that are covered by the operating instructions.

Improper adjustment of other controls may result in damage and will often require

extensive work by a qualified technician to restore the product to normal operation.

E If the product has been dropped or the cabinet has been damaged.

F If the product exhibits a distinct change in performance, indicating a need for

service.

22 - 7

IMPORTANT INFORMATION

Trademarks

Brother is a registered trademark of Brother Industries, Ltd.

The Brother logo is a registered trademark of Brother Industries, Ltd.

Multi-Function Link is a registered trademark of Brother Industries, Ltd.

TextBridge and PaperPort are registered trademarks of ScanSoft, Inc.

Windows and Windows NT, Microsoft, MS-DOS, Excel and Word are

registered trademarks of Microsoft in the U.S. and other countries.

NT is a trademark of Northern Telecom Limited.

Macintosh and Quick Draw are registered trademarks and iMac, iBook and

TrueType are trademarks of Apple Computer, Inc.

Centronics is a trademark of Genicom Corporation.

Epson is a registered trademark and FX-80 and FX-850 are trademarks of Seiko

Epson Corporation.

Hewlett Packard is a registered trademark and HP LaserJet II, IIP, and IID are

trademarks of Hewlett-Packard Company.

IBM, IBM PC, and Proprinter are registered trademarks of International

Business Machines Corporation.

Hammermill copyplus white is a registered trademark of International Paper.

All other terms and brand and product names mentioned in this manual

are registered trademarks of their respective companies.

GLOSSARY

G - 1

Glossary

ADF (Automatic Document Feeder) Originals can be placed in the ADF and scanned one

at a time automatically.

Auto Dial List A listing of names and numbers stored in One Touch and Speed Dial memory,

in numerical order.

Automatic E-Mail Printing Software application that automatically prints incoming e-mail

messages on the MFC (Instructions are on CD-ROM 1).

Automatic Redial If the fax did not go through because the line was busy or there was no

answer, the MFC redials the number.

auto reduction Reduces the size of incoming faxes.

Backup Print Sets your MFC to print a copy of faxes that are received and stored in memory.

Batch Transmission As a cost savings feature, all delayed faxes to the same fax number will

be sent as one transmission.

Beeper The sound the keys make when they are pressed, an error occurs or a document has been

received or transmitted.

beeper volume Volume setting for the beep when you press a key or make an error.

Broadcasting The ability to send the same fax message to more than one location.

Brother Control Center A window that enables you to click on a button to choose the type of

scanning operation you want to perform. If you set up the Control Center window to load each

time you boot your PC, this window will appear each time you place a original in the ADF.

Caller ID A service purchased from the Telephone Company that lets you see the number (or

name) of the party calling you. Your MFC stores the latest callers so you can print a Log, view

caller information, register selected callers as auto dial numbers.

Cancel Job Cancels a programmed job, like Delayed Fax or Polling.

CNG tones The special tones (beeps) sent by fax machines during automatic transmission to

tell the receiving MFC that a MFC is calling.

communication error (or Comm. Error) An error during fax sending or receiving, usually

caused by line noise or static.

coding method Method of coding the information contained in an original. All fax machines

must use a minimum standard of Modified Huffman (MH). Your MFC is capable of greater

compression methods, Modified Read (MR) Modified Modified Read (MMR) and Joint Bi-

level Image export working Group (JBIG) if the receiving MFC has the same capability.

compatibility group The ability of one fax unit to communicate with another. Compatibilty is

assured between ITU-T Groups.

Contrast A setting that compensates for dark or light originals, by lightening dark documents

or darkening light originals.

G - 2

GLOSSARY

Cover Page Prints a page at the other party’s MFC that contains the sender and recipient’s

name and fax number, number of pages and comment. You can generate an electronic cover

page at the other end with pre-programmed information from memory or you can print a

sample cover page to fax with your original.

Cover Page Message The comment that is on the Cover Page. This is a programmable

feature.

Delayed Fax Sends your fax at a later time that day.

Delayed Timer You can program a certain time each day that all delayed faxes will be sent on

a first come/first served basis.

Distinctive Ring A service purchased from your telephone company that provides another

phone number on an existing phone line. The Brother MFC uses the new number to simulate

a dedicated fax line.

Dual Access Your MFC can scan outgoing faxes or scheduled jobs into memory at the same

time it is sending a fax or receiving or printing an incoming fax.

Easy Receive Enables your MFC to respond to CNG tones if you interrupt a fax call by

answering it.

ECM (Error Correction Mode) Detects errors during fax transmission and automatically

resends the page(s) that had an error.

Electronic Cover Page A preprogrammed cover page that is transmitted from the MFC’s

memory, eliminating the need for making up cover pages manually.

extension phone A telephone on the fax number that is plugged into a separate wall jack.

external phone A TAD (telephone answering device) or telephone that is plugged into the

EXT jack of your MFC.

Fax Activity Report Lists information about the last 200 incoming and outgoing faxes. TX

means Transmit. RX means Receive.

Fax Forwarding Sends a fax received in memory to another preprogrammed fax number.

Fax Storage You can print stored faxes later, or retrieve them from another location using Fax

Forwarding, Paging, or Remote Retrieval commands.

fax tones The signals sent by sending and receiving fax machines while communicating

information.

Fine Mode Resolution is 203

× 196 dpi. It is used for small print and graphs.

gray scale The shades of gray available for copying and faxing photographs.

Group number A combination of One Touch and Speed Dial numbers that are stored on a One

Touch key for Broadcasting.

Help List By pressing the Reports key and 1, you can get a printout of the complete Menu so

you can use it to program your MFC when you do not have the Owner’s Manual with you.

interval The preprogrammed time period between automatically printed Fax Activity Reports.

You can print Activity Reports on demand without interrupting this cycle.

LCD (liquid crystal display) The display screen on the MFC that shows interactive messages

during On-Screen Programming and defaults to the date and time when the MFC is idle.

Menu mode Programming mode for changing the settings of your MFC.

GLOSSARY

G - 3

Multi-Function Link

Pro Suite software Turns your MFC into a printer and a scanner and

enables PC faxing using the MFC.

OCR (optical character recognition) The bundled ScanSoft

TextBridge

software

application converts an image of text to text that you can edit.

One Touch Keys on the MFC control panel where you can store numbers for easy dialing. You

must use a separate key for each number.

Out of Paper Reception Receives faxes into the MFC’s memory when the MFC is out of

paper.

Overseas mode Makes temporary changes to the fax tones to accommodate noise and static

on overseas phone lines.

Paging Feature enables your fax unit to call your pager when a fax message is received into its

memory.

Pause Allows you to place a 3.5 second delay in the dialing sequence stored on One Touch and

Speed Dial numbers.

Photo mode A resolution setting that uses varying shades of gray for the best representation of

photographs.

Polling The process of a fax machine calling another fax machine to retrieve waiting fax

messages.

Pulse (for Canada only) A form of dialing on a telephone line.

Real Time Transmission When memory is full, send documents in real time.

Remaining Jobs You can check which jobs are waiting in memory and cancel jobs

individually.

Remote Retrieval Access The ability to access your MFC remotely from a touch tone phone.

Remote Retrieval Access Code The four-digit code (159 ) that allows you to call your

MFC to retrieve fax messages or change fax storage settings.

Remote Activation Allows you to transfer a fax call, answered at an external or extension

phone, to the MFC.

Resolution The number of vertical and horizontal lines per inch. See: Standard, Super Fine and

Photo.

Ring Delay The number of rings before the MFC answers in FAX mode.

Ring Volume Volume setting for the MFC’s ring.

scanning The process of sending an electronic image of an original paper document into your

computer.

ScanSoft

PaperPort

for Brother Document management application where you can view

received faxes and scanned originals.

ScanSoft

TextBridge

Optional Character Recognition (OCR) software that converts a

scanned image of text into text you can edit in your word processing application.

Search You can scroll through an alphabetical listing on the LCD of the One Touch and Speed

Dial numbers you stored.

Speed Dial A preprogrammed number for easy dialing. You must press the Speed dial button

and then two digit code to start the dialing process.

G - 4

GLOSSARY

Standard resolution 203 × 98 dpi. It is used for regular size text and quickest transmission.

Station ID The stored information that appears on the top of faxed pages. It includes the

sender’s name and fax number.

Super Fine resolution 203

× 392 dpi. Best for very small print and line art.

TAD (telephone answering device) You can connect an external TAD to the EXT. jack for

EXT. TEL/TAD mode.

temporary settings You can select certain options for each fax transmission or copy you

make without changing the default settings.

Tone A form of dialing on the telephone line used for Touch Tone telephones.

transmission The process of sending documents over the phone lines from your MFC to the

receiving MFC.

Transmission Verification Report A listing of each transmission, showing caller ID, date,

time, and number of pages.

True Type fonts The fonts that are used in the Windows

operating systems. If you install the

Brother True Type fonts, more types of fonts will be available for Windows

applications.

User Settings List Printed report of your MFC’s settings.

SPECIFICATIONS

S - 1

Specifications

Product Description

Six performance modes are available for the 5in1 model MFC-9800:

Fax, Printer, Copier, Scanner and PC Fax.

Fax

* “pages” refers to the “Brother Standard Chart No.1” (a typical business letter,

Standard resolution). Specifications and printed materials are subject to

change without prior notice.

Compatibility ITU-T Group 3

Coding System MH/MR/MMR/JBIG

Modem Speed 33600/31200/28800/26400/24000/19200/

16800/14400/12000/9600/7200/4800/2400

Automatic Fallback

Document Size ADF Width: 5.8" to 8.5" (148 mm to 216 mm)

ADF Length: 5.0" to 14.0" (127 mm to 356 mm)

Scanner Width: Max. 8.5" (216 mm)

Scanner Length: Max. 11.7" (297 mm)

Automatic Document

Feader (ADF)

Up to 50 pages*

Scanning/Printing Width 8.2 inches (208 mm)

Paper Cassette 250 Sheets (20 lbs.)

Gray Scale 64 levels

Display LCD, 16 characters × 2

Polling Types Standard, Sequential

Contrast Control Automatic/Super Light/Super Dark

(manual setting)

Resolution • Horizontal 203 dot/inch (8 dot/mm)

• Vertical Standard—98 line/inch

(3.85 line/mm)

Fine, Photo—196 line/inch

(7.7 line/mm)

Superfine, Photo—392 line/inch

(15.4 line/mm)

Memory Capacity 8 MB (up to 600 pages)*

One Touch Dial 16 × 2

Speed Dial 100 stations

Automatic Redial 3 times at 5 minute intervals

Auto Answer 0, 1, 2, 3 or 4 rings

S - 2

SPECIFICATIONS

Fax (Continued)

Printer

Communication Source Public switched telephone network.

Temperature (Allowable) 50 - 90.5° F (10 - 32.5° C)

(Storage) 32 - 104° F (0 - 40° C)

Warm-Up Max. 37 seconds at 73.4° F (23° C)

First Print Up to 15 seconds (using Letter size paper in

paper cassette)

Power Source 120V AC 50/60Hz (Canadian Version Only)

Power Consumption Average Operating (Copying): 350 W (25° C)

Peak: 940 W

Sleep: 15 W or less

Standby: 75 W or less (25° C)

Noise Operating: 53 dB A or less

Stand by: 30 dB A or less

Humidity Operating: 20 to 80% (without condensation)

Storage: 20 to 80% (without condensation)

Dimensions 19.4 × 18.0 × 16.8 inches/(492 × 456 × 429 mm)

Weight 35.2 lbs/(17 kg)

Emulation Brother Printing System for Windows

and

emulation mode of HP LaserJet IIP

(PCL level 5e)

Printer Driver Windows

95/98/98SE/Me/2000 and Windows

Workstation Version 4.0 driver supporting

Brother Native Compression mode and bi-

directional capability

Apple

Macintosh

QuickDraw

Driver for

OS 8.5/8.51/8.6/9.0/9.0.4/9.1

Interface Bi-directional parallel (IEEE-1284);

USB (Universal Serial Bus) 1.1

Memory Capacity 8 MB

Print Method Electrophotography by semiconductor laser

beam scanning

Resolution 600 dots/inch

SPECIFICATIONS

S - 3

Computer Requirements

Print Quality Normal printing mode

Economy printing mode (saves up to 50% of the

normal toner usage)

Print Speed Up to 15 pages/minute (when loading letter size

paper from paper cassette)

Consumable Items Toner cartridge Life Expectancy:

Up to 6,000 pages/high yield toner cartridges

Up to 3,000 pages/standard toner cartridges

(when printing letter size or A4 paper at 5%

print coverage)

Toner life expectancy will vary depending upon the type of average print job.

Drum Unit Life Expectancy:up to 20,000 pages

There are many factors that determine the actual drum life, such as temperature,

humidity, type of paper, toner you use and number of pages per print job.

True Type Fonts on CD-

ROM

35 TrueType compatible soft-fonts for

Windows

on the bundled CD-ROM

CPU

(Pentium)

75MHz

133MHz

150MHz

For Windows

Operating System

95, 98, 98SE

NT Workstation4.0

2000 Professional

RAM

24MB (32MB recommended)

32MB (64MB recommended)

64MB (128MB recommended)

32MB (64MB recommended)

Hard Disk

Space

50MB

All base models meet minimum

requirements.

CPU

For Macintosh

Operating System

Apple

Macintosh

QuickDraw

G3, G4, iMac or

iBook with

OS8.5, 8.5.1

(Only Printer)

OS8.6/9.0/9.0.4/9.1

(Printer & Scanner)

RAM

Hard Disk

Space

50MB

S - 4

SPECIFICATIONS

Parallel Interface

Pin Assignment

USB (Universal Serial Bus) Interface

Pin Assignment

Interface Connector Printer Side: Amphenol FCN-685J036-L/X or equivalent

A shielded cable should be used.

Pin No. Signal Direction Pin No. Signal Direction

DATA STROBE

Input 19 0V(S.G.) -

2 DATA 1 Input 20 0V(S.G.) -

3 DATA 2 Input 21 0V(S.G.) -

4 DATA 3 Input 22 0V(S.G.) -

5 DATA 4 Input 23 0V(S.G.) -

6 DATA 5 Input 24 0V(S.G.) -

7 DATA 6 Input 25 0V(S.G.) -

8 DATA 7 Input 26 0V(S.G.) -

9 DATA 8 Input 27 0V(S.G.) -

ACKNLG

Output 28 0V(S.G.) -

11 BUSY Output 29 0V(S.G.) -

12 PE Output 30 0V(S.G.) -

13 SLCT Output 31

INPUT PRIME

Input

AUTO FEED

Input 32

FAULT

Output

15 N.C. - 33 N.C. -

16 0V (S.G.) - 34 N.C. -

17 0V (S.G.) - 35 N.C. -

18 +5V - 36

SLCT IN

Input

Pin No. Signal

1 Vol (+5V)

2 - Data Serial Data -

3 + Data Serial Data +

4 Ground

SPECIFICATIONS

S - 5

Resident Fonts

The following bitmapped fonts are resident in the MFC.

Brougham 10 (12 point) upright/normal

Brougham 12 (10 point) upright/normal

Letter Gothic 16.66 (8.5 point) upright/normal

(Portrait and Landscape are available for the above.)

Symbol Sets/Character Sets

*HP mode

• ISO14 JIS ASCII

• ISO57 Chinese

• ISO11 Swedish

• HP Spanish

• ISO17 Spanish

• ISO10 Swedish

• ISO16 Portuguese

• ISO84 Portuguese

• ISO85 Spanish

• PC-8

• PC-8 D/N

• PC-8 Turkish

• PC-850

• PC-852

• PC-860

• PC-865

• Roman 8

• ISO Latin 1

• (ECMA-94)

• ISO60 Norwegian 1

• ISO61 Norwegian 2

• ISO4 UK

• ISO25 French

• ISO69 French

• HP German

• ISO21 German

• ISO15 Italian

• ISO6 ASCII

• Legal

• ISO2 IRV

• PC-863

If you want to know which characters are in each symbol/character set, print the

CHARSETS.PRN file from “The Print Form” option in the Direct Access

Menu of the Remote Printer Console Program.

S - 6

SPECIFICATIONS

The following table shows characters available only in the corresponding

character set. The numbers at the top of the table are code values with which

characters are to be replaced in the Roman 8 character set. For other characters,

see character set of Roman 8.

INDEX

I - 1

Index

access codes, storing and dialing 7-4

accessories and Supplies ii

ADF (Automatic Document Feeder)

size of original 6-1

assembly and connections 2-4

drum unit 2-4

grounded 3-prong plug 2-8

loading paper 2-6

telephone line cord 2-8

toner cartridge 2-4

automatic

dialing 7-3

fax redial 6-4

transmission 6-4

automatic fax receive 5-1

Broadcasting 7-5

setting up Groups for 7-2

Brother

accessories and Supplies ii

Customer Service i

fax-back system i

Frequently Asked Questions (FAQs) i

product support i

test sheet, sending 1-2

warranties

Canada vi

Notice-Disclaimer of Warranties iii

USA iv

Brother Control Center

using and configurating 15-1 to 15-15

canceling

fax forwarding 9-4

fax jobs in memory 5-7, 6-6

jobs awaiting redial 6-6

paging 9-4

cleaning (routine maintenance)

drum unit 21-18

printer 21-17

scanner 21-16

copy 11-1

contrast 11-4

enlarging 11-3

photographs 11-9

quality 21-7

scannable area 11-1

single 11-1

using ADF 11-1

using scanner glass 11-2

cover page

composing 6-7

custom comments 6-8

for all faxes 6-9

for next fax only 6-8

printed form 6-9

credit card numbers, storing 7-4

custom telephone features 2-13, 21-7

Customer Service i

Date and Time 4-2

dialing

a pause 7-6

access codes 7-4

automatic fax redial 6-4

credit card numbers 7-4

fax redial 7-6

Groups 7-5

One Touch numbers 7-4

search 7-3

Speed Dial numbers 7-4

drivers

Macintosh

printer 19-1

scanner 19-1, 19-8

Windows

PC-FAX 17-15

I - 2

INDEX

printer 13-1, 14-1

scanner 16-4

drum unit

checking remaining life 21-22

installing 2-4

replacing 21-21

dual access 6-4

Easy Receive 5-3

ECM (Error Correction Mode) 1-6

emergency numbers 22-1

envelopes, sizes 2-5

error messages on LCD 21-1

CHECK PAPER 21-1

NOT REGISTERED 21-2

OUT OF MEMORY 11-2

extension telephone, using 5-5

external telephone 2-9

fax

Telephone Answer Code 5-5

fax codes

changing 5-5

Fax Receive Code 5-5

Remote Retrieval Access Code 9-3

Telephone Answer Code 5-5

Fax Forwarding

changing remotely 9-4, 9-5

programming a number 9-1

setting up at machine 9-1

Fax Storage

printing from 5-6

setting 9-2

fax, stand-alone

receiving 5-1

difficulties 21-6

erasing from memory 9-4

forwarding 9-1, 9-4

polling 5-6

printing from memory 5-6

reducing to fit on paper 5-4

retrieving from a remote site 9-5

sending

automatic fax redial 6-4

automatic transmission 6-4

Broadcasting 7-5

canceling from memory 6-6

contrast 6-6

delayed 6-10

from memory (dual access) 6-4

in real time 6-5

manual transmission 6-4

overseas 6-10

polling 6-11

resolution 6-7

timer for delayed sending 6-10

using multiple settings 6-1

using scanner glass 6-3

FAX/TEL mode 5-3

double-ringing (voice calls) 5-3

receiving faxes 5-5

FCC notices 22-1

Groups

dialing 7-5

jacks

converting telephone wall outlets 2-11

EXT. jack on MFC

TAD (answering machine) 2-9

EXT. jack on MFC external telephone

2-9

triplex adapter 2-11

jams 21-3

original 21-3

paper 21-3, 21-5

LCD (Liquid Crystal Display) 3-1

INDEX

I - 3

Macintosh

G3, G4 or iMac

™

19-1

maintenance, routine 21-1

manual

mode 5-1

transmission 6-4

manual feed slot 2-5, 2-7

multi-purpose sheet feeder 2-5, 2-6

OCR (ScanSoft

™

TextBridge

) 16-1

One Touch numbers

accessing with Shift key 7-1

changing 7-2

dialing 7-4

listing 10-2

storing 7-1

packing list 2-1

Paging, programming your pager number

9-1

paper

jams 21-4

loading 2-6

size 2-5, 4-1

specifications S-1

phone line

connection 2-8

difficulties 21-6, 21-7

multi-line (PBX) 2-13

roll-over lines 2-11

two-line system 2-11, 2-12

Polling 5-6

receiving 5-6

sending 6-11

sequential receiving 5-7

power

cord 2-8

electrical outlet 2-8

failure 4-5

print 13-1

density 5-4

difficulties 21-6

driver 13-1

emulation

Macintosh

19-1

Windows

13-1

Reset key (clear printer memory) 13-7

resolution 6-7, S-2

speed S-3

two-sided (manual duplexing) 13-2

programming at-a-glance 3-2

Real Time Transmission 6-5

Receive mode

FAX ONLY 5-1

FAX/TEL 5-1

(double-ring) 5-3

MANUAL 5-1

TAD, external 5-1

redial 6-4

remote printer console 13-1

Remote Retrieval 9-3

access code, using 9-3

commands 9-4

getting your faxes 9-5

reports 10-1

HELP (programming at-a-glance) 10-2

how to print 10-2

list of your stored numbers 10-2

Transmission Verification 10-2

resolution

fax (Standard, Fine, Superfine, Photo)

6-7, S-1

print S-2

scan 16-5

Ring Delay, setting 5-2

Safety Instructions 22-5

scan

Macintosh

19-7

Windows

16-1

Scanner Lock 2-3, 21-13

I - 4

INDEX

Setup

Date and Time 4-2

Station ID (fax header) 4-3

shipping the machine 21-13

simultaneous printing/faxing 13-6

software (Macintosh

)

faxing 19-3

scanner setting 19-9

Prescanning into Macintosh 19-11

printing with Brother driver 19-1

scanning with Brother TWAIN driver

19-7

software (Windows

)

Brother Control Center 15-1

for DOS users 12-1

PaperPort

for Brother 16-1

exporting an image file 16-4

PC-FAX 17-3

prescanning an image 16-7

scanning into PC 16-4, 16-5

uninstall 16-1

viewing faxes and files 16-2

ScanSoft

™

TextBridge

OCR 16-1

Speed Dial

changing 7-2

dialing 7-4

listing 10-2

storing 7-2

TAD (telephone answering device) 5-1

connecting 2-8

recording outgoing message 2-10

telephone external 2-9

text, entering 4-4

corrections 4-4

special characters 4-4

toner cartridge

installing 2-4

replacing 21-18, 21-19

toner saver 4-6

transparencies 2-7

troubleshooting 21-1

error messages on LCD 21-1

if you are having difficulty 21-6

copy quality 21-7

DOS setup 21-9

incoming calls 21-7

paper handling 21-10

phone line or connection 21-6

printer 21-8

printing or receiving faxes 21-6

scanning 21-8

sending faxes 21-7

software 21-8

two-line phone system 2-11, 2-12

User Settings 10-2

volume, setting

beeper 4-5

ring 4-5

speaker 4-5

warranties

Canada vi

Notice of Disclaimer iii

USA iv

World Wide Web i

REMOTE RETRIEVAL ACCESS CARD

R - 1

Remote Retrieval Access Card

If you plan to receive fax messages while away from your machine, carrying the

Remote Retrieval Access Card printed below will serve as a convenient

reminder of the retrieval procedures. Simply cut out the card and fold it to fit

your wallet or organizer. Keeping it handy will help you derive the full benefit

of your machine’s forwarding, paging and remote retrieval features.

Using Remote Retrieval Access Code

Dial your fax number from a fax machine using touch tone.

When your MFC answers and beeps, immediately enter

your Remote Retrieval Access Code (159 ).

The MFC signals the kinds of messages received:

1 long beep — Fax message(s)

No beeps — No messages.

After 2 short beeps, enter a command.

Press 9 0 to reset the MFC when you’re finished.

Hang up.

Press 9 7 1

1 long beep — Fax message(s)

3 short beeps — No messages

CHANGE Receive MODE

Press 9 8

then for TAD:ANSWER MACH, press 1

FAX/TEL, press 2.

FAX, press 3.

EXIT REMOTE OPERATION

Press 9 0.

HECK

ECEIVING

TATUS

EMOTE

ETRIEVAL

CCESS

ARD

Fold Fold

R - 2

REMOTE RETRIEVAL ACCESS CARD

Press Menu, 2, 5 , 3 .

fax number where you want your fax messages forwarded

followed by .

Program Fax Forwarding Number press 4. Enter the new

Turn Fax Storage on, press 6.

Turn Fax Storage off, press

RETRIEVE A FAX

Press 9 6

then to Retrieve all faxes, press 2,

and then enter the number of the remote fax machine

followed by . After the beep, hang up and wait.

Erase all fax messages, press 3.

Changing Remote Retrieval Access Code

Enter a three-digit number from 000 to 999.

The cannot be changed.

Press Set.

Press Stop/Exit.

Remote Commands

CHANGE PAGING/FAX FORWARDING SETTING

Press 9, 5

then to Turn feature off, press

Select Fax Forwarding, press

Select Paging, press

Fold Fold

EQUIPMENT ATTACHMENT LIMITATIONS

(For Canada Only)

NOTICE

The industry Canada label identifies certified equipment. This certification

means that the equipment meets telecommunications network protective,

operational and safety requirements as prescribed in the

appropriate Terminal Equipment Technical Requirements document(s). The

Department does not guarantee the equipment will operate to the user’s

satisfaction.

Before installing this equipment, users should ensure that it is permissible to

be connected to the facilities of the local telecommunications company.

The equipment must also be installed using an acceptable method of

connection. The customer should be aware that compliance with the above

conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative

designated by the supplier. Any repairs or alterations made by the user to

this equipment, or equipment malfunctions, may give the telecommunications

company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground

connections of the power utility, telephone lines and internal metallic water

pipe system, if present, are connected together. This precaution may be

particularly important in rural areas.

Caution

Users should not attempt to make such connections themselves,

but should contact the appropriate electric inspection authority, or electrician,

as appropriate.

NOTICE

The Ringer Equivalence Number (REN) assigned to each terminal device

provides an indication of the maximum number of terminals allowed

to be connected to a telephone interface. The termination on an interface

may consist of any combination of devices subject only to the requirement

that the sum of the Ringer Equivalence Numbers of all the devices does not

exceed 5 REN=0.2B

These machines are made for use in the USA and CANADA only. We

cannot recommend using them overseas because it may violate the

Telecommunications Regulations of that country and the power requirements of

your multi-function center may not be compatible with the power available in

foreign countries. Using USA or CANADA models overseas is at your own

risk and will void your warranty.

Brother International Corporation

100 Somerset Corporate Boulevard

P.O. Box 6911

Bridgewater, NJ 08807–0911 USA

Brother International Corporation (Canada) Ltd.

1 rue Hôtel de Ville,

Dollard-des-Ormeaux, QC, CANADA H9B 3H6

Visit us on the World Wide Web

http://www.brother.com

Brother MFC-9800

Product's Documents

User Manual

Specifications

Brother MFC-9800 Questions and Answers

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