MODEL
FO-6700
OPERATION MANUAL
FACSIMILE
FO-6700 FACSIMILE
1. Installation
2. Sending Documents
3. Receiving Documents
4. Making Copies
5. Special Functions
6. Option Settings
7. Printing Reports and Lists
8. Maintenance
9. Troubleshooting
WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not
expressly approved by the manufacturer could void the user’s authority to operate this equipment.
Note: This equipment has been tested and found to comply with the limits for a Class A digital
device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable
protection against harmful interference when the equipment is operated in a commercial
environment. This equipment generates, uses, and can radiate radio frequency energy and, if not
installed and used in accordance with the instruction manual, may cause harmful interference to
radio communications. Operation of this equipment in a residential area is likely to cause harmful
interference in which case the user will be required to correct the interference at his own expense.
ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991
"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a
computer or other electronic device to send any message via a telephone facsimile machine unless
such message clearly contains in a margin at the top or bottom of each transmitted page or on the
first page of the transmission the following information:
(1) The date and time of transmission.
(2) Identification of either the business, business entity or individual sending the message.
(3) Telephone number of either the sending machine, business, business entity or individual.
In order to program this information into your facsimile machine, please refer to the appropriate
instructions in the operation manual."
As an ENERGY STAR
partner, SHARP has determined
that this product meets the ENERGY STAR
guidelines
for energy efficiency.
FCC1_ClassA.fm Page 1 Wednesday, August 30, 2000 11:13 AM
1
Transmitting documents
Normal Dialing
Direct Keypad
Dialing
Rapid Key Dialing
Speed Dialing
Redialing
REDIAL
START
Note: Steps which are optional are enclosed in a dotted frame:
QUICK REFERENCE GUIDE
RESOLUTION
Load
document
RESOLUTION
press
SPEAKER
Dial (press
numeric keys)
Wait for
reception tone
Load
document
RESOLUTION
Dial (press
numeric keys)
Load
document
RESOLUTION
Press Rapid
Key
SPEED DIAL
Load
document
RESOLUTION
Enter Speed Dial number
(press numeric keys, - if less
than 3 digits, press
START
to complete entry)
START
Load
document
RESOLUTION
Wait for
reception tone
START
START
all-FO6700.book Page 1 Wednesday, August 30, 2000 1:17 PM
2
Transmisión de documentos
Marcación normal
Marcación directa
con el teclado
Marcación con
Teclas Rápidas
Marcación Veloz
Remarcación
START
Nota:
El marco punteado significa que el procedimiento puede ser opcional:
GUIA DE CONSULTA RAPIDA
RESOLUTION
Colocar el
documento
RESOLUTION
pulse
SPEAKER
Marque (pulse
teclas numéricas)
Espere el tono
recepción
Colocar el
documento
RESOLUTION
Marque (pulse
teclas numéricas)
Colocar el
documento
RESOLUTION
Pulse la Tecla
Rápida
START
SPEED DIAL
Colocar el
documento
RESOLUTION
Introduzca el número de discado r
pido (presione las teclas numéricas,
si fueran menos de 3 digitos, para
completar el procedimiento presione
START
.)
START
REDIAL
Colocar el
documento
RESOLUTION
Espere el tono
recepción
START
all-FO6700.book Page 2 Wednesday, August 30, 2000 1:17 PM
3
Introduction
Welcome, and thank you for choosing a Sharp facsimile machine! The
features and specifications of your new Sharp fax machine are shown
below.
Automatic dialing Conventional Auto Dialing:
Rapid Key Dialing: 48 numbers
Speed Dialing: 200 numbers
Personal Auto Dial Books: 30 books
(48 Rapid Keys, 16 Speed Dial numbers
per book)
Memory size* 4 MB (approx. 256 pages)
Modem speed 33,600 bps (max.)
Automatic fallback to lower speeds.
Transmission time* Approx. 2 seconds
Toner cartridge yield
(4% page coverage, letter
paper)
Initial starter cartridge (included with fax
machine): Approx. 3000 pages
Replacement cartridge (FO-47ND): Approx.
6000 pages
Drum cartridge yield Initial starter cartridge (included with fax
machine): 20,000 pages (ave.)
Replacement cartridge (FO-47DR): 20,000
pages (ave.)
Resolution Horizontal: 203 pels/inch (8 pels/mm)
Vert i cal:
Standard: 98 lines/inch (3.85 lines/mm)
Fine /Halftone:
196 lines/inch (7.7 lines/mm)
Super fine: 391 lines/inch (15.4 lines mm)
Automatic document feederLetter paper (20 lb): Max. 50 pages
Legal paper: Max. 20 pages
(Note: 11” x 17” paper must be loaded one
page at a time.)
.
*Based on ITU-T Test Chart #1 at standard resolution in Sharp special mode,
excluding time for protocol signals (i.e., ITU-T phase C time only).
all-FO6700.book Page 3 Wednesday, August 30, 2000 1:17 PM
4
Paper capacity 1250 sheets (one 250-sheet tray and two 500-
sheet cassettes)
Compression scheme MMR, MR, MH, JBIG, Sharp (H2)
Halftone (grayscale) 64 levels
Applicable telephone line Public switched telephone network
Compatibility ITU-T (CCITT) G3 mode
Printing resolution Horizontal: 406 lines/inch (16 lines/mm)
Vertical: 391 lines/inch (15.4 lines/mm)
Input document size Automatic feeding:
Width: 5.8 to 10.1" (148 to 256 mm)
Length: 5.0 to 14.3" (128 to 364 mm)
Manual feeding:
Width: 5.8 to 11.0" (148 to 279 mm)
Length: 5.0 to 17.0" (128 to 432 mm)
Effective Scanning width 10.1" (256 mm) max.
Effective Printing width 8.0" (203 mm) max.
Reception modes Auto/Manual
Instascan speed 30 ppm (letter-size documents, standard
resolution)
Full Dual Access Ye s
Copy function Single/Multi/Sort (99 copies/page)
Power requirements 120 V AC, 60 Hz
Operating temperature 50 - 86°F (10 - 30°C)
Humidity 20 to 85% RH
all-FO6700.book Page 4 Wednesday, August 30, 2000 1:17 PM
5
Power consumption Standby:
Without dual line option: 15 W
With dual line option: 17 W
Maximum: 600 W
Dimensions Width: 18.1" (460 mm)
Depth: 15.4" (390 mm)
Height: 20.1" (510 mm)
Weight
Approx. 55.1 lbs. (25.0 kg)
As a part of our policy of continuous improvement, SHARP reserves the right to
make design and specification changes for product improvement without prior notice.
The performance specification figures indicated are nominal values of production
units. There may be some deviations from these values in individual units.
Important safety information
Be sure to save these instructions!
When using your facsimile equipment, basic safety precautions
should always be followed to reduce the risk of fire, electric shock
and injury to persons, including the following:
• CAUTION: To reduce the risk of fire, use only No. 26 AWG or larger
telecommunication line cord.
• Do not disassemble this machine or attempt any procedures not
described in this manual. Refer all servicing to qualified service per-
sonnel.
• This machine must only be connected to a 120 V, 60 Hz, grounded (3-
prong) outlet. Connecting it to any other kind of outlet will damage the
machine and invalidate the warranty.
• Do not install or use the machine near water, or when you are wet. For
example, do not use the machine near a bath tub, wash bowl, kitchen
sink or laundry tub, in a wet basement, or near a swimming pool. Take
care not to spill any liquids on the machine.
all-FO6700.book Page 5 Wednesday, August 30, 2000 1:17 PM
6
• Use only the power cord provided with the facsimile machine. Do not
use an AC extension cord.
• Unplug the machine from the telephone jack and then the power outlet
and consult a qualified service representative if any of the following
situations occur:
- Liquid has been spilled into the machine or the machine has been
exposed to rain or water.
- The machine produces odors, smoke, or unusual noises.
- The power cord is frayed or damaged.
- The machine has been dropped or the housing damaged.
• Do not allow anything to rest on the power cord, and do not install the
machine where people may walk on the power cord.
• Never insert objects of any kind into slots or openings on the machine.
This could create a risk of fire or electric shock. If an object falls into
the machine that you cannot safely remove, unplug the machine and
consult a qualified service representative.
• Do not place this machine on an unstable cart, stand or table. The
machine could be seriously damaged if it falls.
• Avoid using a telephone (other than a cordless type) during an electri-
cal storm. There may be a remote risk of electric shock from lightning.
• Do not use a telephone to report a gas leak in the vicinity of the leak.
• The power outlet must be installed near the equipment and must be
easily accessible.
Important:
• This facsimile machine is not designed for use on a line which has call
waiting, call forwarding, or certain other special services offered by
your telephone company. If you attempt to use the fax machine in con-
all-FO6700.book Page 6 Wednesday, August 30, 2000 1:17 PM
7
Table of Contents
QUICK REFERENCE GUIDE . . . . . . . . . . . . . . . . . . . . . . . . . . 1
GUIA DE CONSULTA RAPIDA . . . . . . . . . . . . . . . . . . . . . . . . 2
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Important safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Table of Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
1. Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Installing the Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . 29
Setting the Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
2. Sending Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Transmittable Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . 39
Sending a Fax by Normal Dialing . . . . . . . . . . . . . . . . . . . . . . . . 41
Programming Auto-Dial Numbers . . . . . . . . . . . . . . . . . . . . . . . . 43
Creating and Using Personal Books . . . . . . . . . . . . . . . . . . . . . . 49
Sending a Fax by Automatic Dialing . . . . . . . . . . . . . . . . . . . . . . 56
Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
3. Receiving Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Using AUTO Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Using MANUAL Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . 72
Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . 73
all-FO6700.book Page 7 Wednesday, August 30, 2000 1:17 PM
Table of Contents
8
4. Making Copies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74
5. Special Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77
Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Confidential Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Relay Request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Subaddressing Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Power Save Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Batch Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129
Entering and Using Programs . . . . . . . . . . . . . . . . . . . . . . . . . . 132
Duplex Scanning for Two-sided Documents . . . . . . . . . . . . . . . 149
Print Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151
Department Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153
Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . 156
Telephone Billing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158
Distinctive Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160
6. Optional Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162
7. Printing Lists and Reports . . . . . . . . . . . . . . . . . . . . . . . 173
8. Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 183
Cleaning the Scanning Glass and Rollers . . . . . . . . . . . . . . . . . 183
The Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184
Replacing the Verification Stamp. . . . . . . . . . . . . . . . . . . . . . . . 184
9. Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186
Problems and Solutions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186
Messages and Signals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193
FCC Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . 197
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .200
all-FO6700.book Page 8 Wednesday, August 30, 2000 1:17 PM
9
1. Installation
1. Installation
Unpacking Checklist
Before setting up, make sure you have all of the following items. If
any are missing, contact your dealer.
Telephone
line cord
Toner cartridge
Rapid Key
labels
Document
OUT tray
Operation
manual
Received
document tray
Power cord
Paper size
labels
Drum cartridge
Left cassette
covers (2)
all-FO6700.book Page 9 Wednesday, August 30, 2000 1:17 PM
A Look at the Operation Panel
10
LINE 1 IN USE
CHANGEOVER
POWER SAVE RESOLUTION
STANDARD
FINE
SUPER FINE
HALF TONE
STATUS
1
4 5 8 9 106 7
2 3
LINE 2 IN USE
Display
This displays messages and prompts during operation and
programming.
LINE 1 IN USE light
This lights when the fax machine is using the telephone line. (If you
have installed the dual-line option, this lights when the fax machine is
using Line 1).
LINE 2 IN USE light
If you have installed the dual-line option, this lights when the fax
machine is using Line 2.
STATUS indicator
This blinks when a paper size error or paper jam occurs. It also blinks
when the print compartment cover is open, or when the received
document tray is not properly installed. A message appears in the
display to indicate the problem.
The indicator lights steadily when a problem occurs which must be
fixed by a service technician.
A Look at the Operation Panel
1
2
3
3
4
all-FO6700.book Page 10 Wednesday, August 30, 2000 1:17 PM
A Look at the Operation Panel
11
1. Installation
Paper indicator
This blinks when one of the paper sources (tray or cassette) is out of
paper, and lights steadily when all sources are out of paper.
Toner indicator
This blinks when the toner cartridge nears empty, and lights steadily
when the toner cartridge needs replacement.
Drum indicator
This blinks when the drum cartridge needs replacement.
CHANGEOVER key
Two types of information appear in the display: prompts related to
operations you are performing, and information about how the fax is
using the telephone line (transmitting, receiving, etc.). Press this key
to change between the two types of information.
If you have installed the dual-line option, three types of information
appear: prompts related to operations you are performing, use of Line
1, and use of Line 2.
POWER SAVE key
Press this key to turn on Power Save Mode, or set the Power Save
Mode timer if TIMER has been selected with Option Setting 34
(Power Save Type).
RESOLUTION key
Press this key to adjust the resolution before sending or copying a
document.
5
6
6
7
7
8
8
9
9
10
all-FO6700.book Page 11 Wednesday, August 30, 2000 1:17 PM
A Look at the Operation Panel
12
CLEARSPSHIFTSPACE
A
I
Q
Y
B
J
R
Z
C
K
S
D
L
T
E
M
U
F
N
V
G
O
W
H
P
X
01
09
17
25
02
10
18
26
03
11
19
04
12
20
05
13
21
06
14
22
07
15
23
08
16
24
27 28 29 30 31 32
CLEARSPSHIFTSPACE
A
I
Q
Y
B
J
R
Z
C
K
S
D
L
T
E
M
U
F
N
V
G
O
W
H
P
X
33
41
CONTRAST
SEARCH DIAL
34
42
PAGE COUNTER
35
43
CONFIDENTIAL
36
44
TIMER
37
45
38
46
39
47
MEM.STATUS
40
48
LIFE
DOWN UP
LINE
PERSONAL BOOK
11
11 12
20 2221 23 24 25 26 27
13 14 15 16 17 18 19
COVER SHEET
Rapid Dial Keys
Press one of these keys to dial a fax number automatically. (Note that
you must attach the Rapid Key labels.)
CONTRAST key
Press this key to adjust the contrast before sending or copying a
document.
PAGE COUNTER key
Press this key to include a slash and the total number of pages after
each page number on the pages of a transmitted document.
CONFIDENTIAL key
Press this key to send or print out a confidential document.
TIMER key
Press this key to set an operation to be performed automatically at a
later time.
COVER SHEET key
Press this key to include a cover sheet when sending a fax.
15
13
12
11
14
Rapid Key
overlay down
Rapid Key
overlay up
16
all-FO6700.book Page 12 Wednesday, August 30, 2000 1:17 PM
A Look at the Operation Panel
13
1. Installation
LIFE key
Press this key, followed by
1
, to check the total number of pages
printed by the fax machine.
MEM. STATUS key
Press this key to check the status of documents waiting in memory for
transmission.
SEARCH DIAL key
Press this key to search through your auto dial fax numbers by name.
LINE key
If you have installed the dual-line option, press this key to select the
line (Line 1 or Line 2) before dialing.
PERSONAL BOOK
Press this key to use or store an auto-dial number in a personal book.
After you press the key, enter the passcode for the book.
SPACE key
Press this key to enter a space when programming a name.
SHIFT key
Press this key to switch between upper and lower case letters when
programming a name.
SP key
Press this key to enter a symbol when programming a name.
CLEAR key
Press this key to clear a mistake when programming a name or fax
number.
Arrow keys
Press these keys to move the cursor forward or backward when
programming a name or fax number.
UP and DOWN keys
Press these keys to adjust the volume of the speaker when the
SPEAKER
key has been pressed, or the volume of the ringer at any
other time.
25
24
23
17
18
19
20
21
22
26
27
all-FO6700.book Page 13 Wednesday, August 30, 2000 1:17 PM
A Look at the Operation Panel
14
123
456
789
0
ABC
GHI
DEF
FUNCTION
COPY
DOCUMENT DUPLEX SCAN
BROADCAST
STOP START
REPORT
SPEED DIAL
REDIAL
SPEAKER
JKL MNO
PRS
TUV
OPER
WXY
PRIORITY
28 29 30 31
34 36 37 38 39 4035
32 33
Dial keypad (numeric keys)
Use these keys to dial and program fax numbers.
FUNCTION key
Press this key to select various special functions.
SPEED DIAL key
Press this key to dial a Speed Dial number.
COPY key
Press this key to make a copy of a document.
DOCUMENT key
Press this key to transmit a document without reading it first into
memory.
DUPLEX SCAN key
Press this key to transmit or copy a two-sided document.
28
29
30
31
33
32
all-FO6700.book Page 14 Wednesday, August 30, 2000 1:17 PM
A Look at the Operation Panel
15
1. Installation
REDIAL key
Press this key to automatically redial the last number dialed.
SPEAKER key
Press this key when transmitting a document by Normal Dialing to
listen to the line and verify the response of the receiving fax machine.
BROADCAST key
Press this key to send a document to a group of receiving fax
machines.
STOP key
Press this key to cancel an operation before it is completed.
PRIORITY key
Press this key when you need to transmit a document ahead of other
documents waiting in memory for transmission.
START key
Press this key to begin transmission when using Speed Dialing, Direct
Keypad Dialing, or Normal Dialing.
REPORT key
Press this key to print out a report on the most recently completed
transmission or reception.
39
37
36
35
34
38
40
all-FO6700.book Page 15 Wednesday, August 30, 2000 1:17 PM
Connections
16
Connections
Points to keep in mind when setting up
♦
Do not place the machine in direct sunlight.
♦
Do not place the machine near heaters or air conditioners.
♦
Keep dust away from the machine.
♦
Install the machine on a level surface.
Connecting the power cord
Connect the female end of the power cord to the fax machine as
shown. Insert the male end into a 120 V, 60 Hz, grounded (3-prong)
AC outlet.
Note: If your area experiences a high incidence of lightning or power
surges, we recommend that you install surge protectors for the power and
telephone lines. Surge protectors can be purchased at most telephone
specialty stores.
Press the power
switch to turn on
the power.
all-FO6700.book Page 16 Wednesday, August 30, 2000 1:17 PM
Connections
17
1. Installation
Connecting the telephone line cord
Insert one end of the line cord into the jack on the back of the machine
marked
TEL. LINE 1
. Insert the other end into a standard (RJ11C)
single-line wall telephone jack.
Note: The fax machine is set for touch-tone dialing. If you are on a pulse
dial (rotary) line, you must set the fax machine for pulse dialing by
changing Option Setting 22. This procedure is described in Chapter 6,
Optional Settings.
Connecting a telephone (optional)
If desired, you can connect a telephone to the
TEL. SET
jack on the
back of the machine. (Remove the seal that covers the
TEL. SET
jack
before connecting the telephone.)
TEL.
LINE1
TEL.
SET
T
E
L
.
L
IN
E
1
T
E
L
.
S
E
T
all-FO6700.book Page 17 Wednesday, August 30, 2000 1:17 PM
Connections
18
Attaching the document OUT tray
Insert the protrusion on the right side of the machine into the hole in
the right side of the document OUT tray as shown, then bend the tray
slightly and insert so that the protrusion on the left side of the machine
goes into the hole on the left side of the document OUT tray.
Pull out the tray
extension.
Attaching the received document tray
Slide the received document tray into the machine as shown. When it
stops, lift the end slightly and push in so that the tray locks into place.
Important!
The received document tray must be attached for the fax machine to
operate properly.
Make sure the left edge of
the tray fits into the slot.
all-FO6700.book Page 18 Wednesday, August 30, 2000 1:17 PM
Connections
19
1. Installation
Dual line option (FO-67DL)
The dual line option allows your fax machine to be connected to a
second telephone line. If you wish to use this option, consult your
dealer to have the dual line kit installed. After your dealer installs the
dual line kit, connect your second phone line to the
TEL. LINE 2
jack.
♦
Manual fax transmission (Normal Dialing using the
SPEAKER
key or an extension phone connected to the fax machine) and
manual fax reception are only possible on Line 1. An extension
phone connected to the fax machine uses Line 1.
♦
The fax machine will only ring when a call is received on Line 1.
When a call is received on Line 2, the
LINE2 IN USE
indicator
will blink.
Selecting a line when the dual-line option has been installed
If you wish to use a particular line to fax a document, press the
LINE
key one or more times before dialing until the desired line appears in
the display. LINE-1 SELECTED will appear first, followed by LINE-
2 SELECTED and then LINE AUTO SELECTED. If you select LINE
AUTO SELECTED or do not make a selection with the
LINE
key, the
first available line will be used.
♦
If you wish to restrict either of the lines to transmission only or
reception only, use Option Setting 31 (Dial Selection). See Chapter
6,
Option Settings
.
all-FO6700.book Page 19 Wednesday, August 30, 2000 1:17 PM
Connections
20
♦
When you program an auto-dial number (Rapid Key or Speed Dial
number), you can specify that the number use a particular line.
Note: The LINE key cannot be used to select a line if either of the lines
has been set to reception only using Option Setting 31 (Dial Selection). A
line selection made with the LINE key will override a line selection
programmed into a Rapid Key or Speed Dial number.
Verification Stamp (option)
Note: This function is available as an option. Consult your dealer if you
wish to use it.
When transmitting a document, you can have your fax stamp each
document page as it is scanned. After scanning, you can check to see
if all documents have been stamped to verify that no double feeds
occurred. (A double feed is when two pages are fed through the
scanner at once, which means that one of the pages is not scanned.)
To use this function, have your dealer install the Verification Stamp
option, and then set Option Setting 29 to ON as explained in Chapter
6,
Optional Settings
.
The F.A.S.T. System (optional service)
To ensure that you obtain maximum productivity from your fax
machine, the F.A.S.T. System for remote diagnostics and maintenance
is available as a special service from your dealer. This system
constantly monitors your fax machine and immediately reports
electronically any problems or supply depletions to your dealer. This
allows your dealer to take action before you may even be aware of the
problem. The F.A.S.T. System also enables your dealer to remotely
program phone numbers, software settings, and other user information
at your request. For more information on the F.A.S.T. System, contact
your dealer.
all-FO6700.book Page 20 Wednesday, August 30, 2000 1:17 PM
Installing the Print Cartridges
21
1. Installation
Installing the Print Cartridges
Follow the steps below to install or replace the toner and drum
cartridges.
♦
The initial starter toner cartridge included with the fax machine can
print approximately 3000 letter-size pages (4% coverage of each
page).
♦
The replacement toner cartridge (FO-47ND) can print approxi-
mately 6000 letter-size pages.
♦
The drum cartridge (FO-47DR) can print approximately 20,000 let-
ter-size pages.
1
Press the green release and open the
print compartment cover.
•
Caution!
The fusing unit inside the print
compartment becomes very hot
during operation. Be careful not to
touch the inside of the compart-
ment.
2
If you are replacing the toner
cartridge, remove the old cartridge
and dispose of it according to local
regulations. Go directly to Step 6 if
you are only replacing the toner
cartridge and not the drum cartridge.
•
If you are replacing the drum car-
tridge but not the toner cartridge,
remove the toner cartridge and
place it on a sheet of paper.
all-FO6700.book Page 21 Wednesday, August 30, 2000 1:17 PM
Installing the Print Cartridges
22
3
If you are replacing the drum
cartridge, remove the old cartridge
and dispose of it according to local
regulations.
4
Remove the new drum cartridge from
its packaging.
•
Caution!
Excessive exposure to
light will damage the drum car-
tridge. Install the cartridge
promptly after removing it from its
packaging.
5
Insert the drum cartridge into the print
compartment, aligning the guides on
the cartridge with the grooves on the
sides of the compartment.
•
Insert the cartridge by aligning the
colored “1” labels on the cartridge
and the sides of the compartment.
•
Make sure the drum cartridge is
inserted in as far as it will go.
Blue
Green
all-FO6700.book Page 22 Wednesday, August 30, 2000 1:17 PM
Installing the Print Cartridges
23
1. Installation
6
If you are installing a new toner
cartridge, remove the new toner
cartridge from its packaging. Shake as
indicated by the arrows to distribute
the toner evenly within the cartridge.
•
If the toner is still lumpy after shak-
ing, the gears in the cartridge may
make a noticeable sound when the
print compartment cover is closed
after installing the cartridge. This is
normal and does not indicate a
problem in the machine.
7
Hold the toner cartridge by the handle
and lower it into the print
compartment. Make sure that the four
pins (two on each side) fit into the
grooves on the sides of the
compartment.
•
Insert the cartridge by aligning the
colored “2” labels on the cartridge
and the side of the compartment
•
Make sure the toner cartridge clicks
into place.
Blue
Green
all-FO6700.book Page 23 Wednesday, August 30, 2000 1:17 PM
Installing the Print Cartridges
24
9
Reset the toner counter by pressing
the
LIFE
key (flip up the Rapid Key
overlay),
2
, and the
START
key.
LIFE
V
2
START
8
Close the print compartment cover.
•
Press down on the dot markings at
the left edge to make sure the cover
is completely closed.
10
Reset the drum counter by pressing
the
LIFE
key (flip up the Rapid Key
overlay),
3
, and the
START
key.
LIFE
V
3
START
Note: The print compartment cover may become noticeably warm if a
large number of pages are successively printed. This is normal and does
not indicate a problem in the machine.
all-FO6700.book Page 24 Wednesday, August 30, 2000 1:17 PM
Installing the Print Cartridges
25
1. Installation
When to replace the toner cartridge
When the toner cartridge nears empty (about 100 pages can still be
printed), the toner cartridge indicator on the operation panel will
blink. When the toner cartridge is empty, the toner cartridge indicator
will light steadily and REPLACE TONER will appear in the display.
Printing will no longer be possible. Use the following replacement
toner cartridge:
Sharp FO-47ND toner cartridge
When to replace the drum cartridge
When the drum cartridge life is over, the drum cartridge indicator on
the operation panel will blink and DRUM LIFE OVER will appear in
the display. Use the following replacement drum cartridge:
Sharp FO-47DR drum cartridge
all-FO6700.book Page 25 Wednesday, August 30, 2000 1:17 PM
Loading Printing Paper
26
Loading Printing Paper
You can load up to 250 sheets of letter or legal paper (max. 20 lbs.) in
the paper tray. You can load up to 500 sheets of letter paper in each of
the paper cassettes.
Note: To use A4 paper in a paper cassette, you must have a service tech-
nician adjust the cassette.
Loading paper in the paper tray
1
Remove the received document tray.
2
If you are loading legal paper, grasp
the end of the paper tray and pull it
out.
all-FO6700.book Page 26 Wednesday, August 30, 2000 1:17 PM
Loading Printing Paper
27
1. Installation
4
Replace the received document tray.
•
The received document tray must
be attached for the fax machine to
operate properly.
3
Insert a stack of paper into the tray,
print side up.
•
If you loaded letter paper, make
sure the end of the tray is pushed in.
Otherwise a size error will result.
•
Caution!
This paper tray is designed to
accomodate 250 sheets of paper.
(See the red line in the tray.)
Loading more than 250 sheets
may damage the machine.
Loading paper in a paper cassette
1
Grasp the hand-hold on the cassette
and pull out the cassette until it stops.
Attach a letter or legal label
here to indicate the paper size.
Note: When adding paper to
paper that is already in the
tray, do not fan the new paper.
all-FO6700.book Page 27 Wednesday, August 30, 2000 1:17 PM
Loading Printing Paper
28
2
Push the pressure plate down until it
locks into position.
3
Place a stack of paper in the cassette,
print side up.
•
Make sure the stack of paper is not
higher than the two tabs on the
paper guide and the two metal tabs.
If it is, remove some of the paper.
4
Push the cassette back into the
machine, making sure it clicks into
place.
Attach a LETTER label here to
indicate the paper size.
all-FO6700.book Page 28 Wednesday, August 30, 2000 1:17 PM
Entering Your Name and Fax Number
29
1. Installation
Entering Your Name and Fax Number
Before you can begin using the fax machine, you must program your
name and fax number. Once you program this information, it will
appear automatically at the top of each fax page you send.
Important!
The law requires that your name, telephone/fax number, and the date and
time appear on each fax message you send. Enter your name and fax
number here and set the date and time as explained in the following sec-
tion to have the fax machine include this information automatically at the
top of your fax messages.
Note: Make sure the display shows the date and time before beginning a
programming operation. If the display shows the telephone line status,
press the CHANGEOVER key to switch to the date and time.
1
Press these keys:
The display will show:
FUNCTION
3
2
Enter the number
03
.
If the dual-line option is not installed,
the display will show:
3:ENTRY MODE
ENTER #(01-11,*,# )
03:OWN PASSCODE SET
ENTER FAX #
If the dual-line option is installed, the
display will show:
03:OWN PASSCODE SET
1=LINE 1, 2=LINE 2
3
0
all-FO6700.book Page 29 Wednesday, August 30, 2000 1:17 PM
Entering Your Name and Fax Number
30
5
Press the
START
key.
The display will show:
ENTER SENDER’S NAME
START
4
Enter your fax number (max. of 20
digits) by pressing the numeric keys.
•
To insert a space between digits, press
the
#
key.
•
To clear a mistake, press the
STOP
key.
(Example)
4
5
2
4
3
2
5
3
2
8
3
If the dual-line option has been
installed, press
1
to enter the name
and number of Line 1, or
2
to enter
the name and number of Line 2.
(Otherwise, go directly to Step 4.)
or
LINE 1 LINE 2
1
2
all-FO6700.book Page 30 Wednesday, August 30, 2000 1:17 PM
Entering Your Name and Fax Number
31
1. Installation
7
Press the
START
key.
•
If the dual-line option has been
installed, you can go back to Step 3 to
enter the name and number of the
other line. Otherwise, go to Step 8.
8
Press the
STOP
key repeatedly to
return to the date and time display.
START
STOP
♦
Press the
SPACE
key to enter a space. To change case, press the
SHIFT
key.
♦
To clear a mistake, press the
CLEAR
key.
♦
To enter a number as part of a name, press the appropriate numeric
key. To select one of the following special symbols, press the
SP
key one or more times: !"#$%&’()
+
+,-/:;<=>?[¥]^_'{|}
→←
@.\-
6
Flip the Rapid Key overlay down (if it
is up), and enter your name by
pressing the appropriate letter keys as
shown below. (Max. of 24
characters.)
CLEARSPSHIFTSPACE
A
I
Q
Y
B
J
R
Z
C
K
S
D
L
T
E
M
U
F
N
V
G
O
W
H
P
X
Example: SHARP =
A
S
H
R
P
all-FO6700.book Page 31 Wednesday, August 30, 2000 1:17 PM
Setting the Date and Time
32
Setting the Date and Time
The date and time appear in the display, in reports, and at the top of
each page you transmit. Set the date and time by pressing the keys on
the operation panel as shown below.
Note:
Make sure the display shows the date and time before beginning
a programming operation. If the display shows the telephone line
status, press the
CHANGEOVER
key to switch to the date and time.
1
Press these keys:
The display will show:
2
Enter a two-digit number for the
month (“01” for January, “02” for
February, “12” for December, etc.).
•
To correct a mistake, press the
STOP
key to move the cursor back to the
mistake and then enter the correct
number.
FUNCTION
3
3
Enter a two-digit number for the day
(“01” to “31”).
4
Example: January
04:DATE&TIME SET
DATE 06-08-2000
(Note: the currently set
date will appear to the
right of “DATE”)
0
1
Example: the 5th
0
5
4
Enter the year (four digits).
Example: 2000
2
0 0 0
0
all-FO6700.book Page 32 Wednesday, August 30, 2000 1:17 PM
Setting the Date and Time
33
1. Installation
5
Enter a two-digit number for the hour
(“01” to “12”) and a two-digit number
for the minute (“00” to “59”).
6
Press the
*
key to select A.M. or the
#
key to select P.M.
7
Press the
START
key to start the
clock.
Example: 9:25
or
Daylight Saving Time
If desired, you can set the clock to move forward and backward
automatically at the beginning and end of Daylight Saving Time.
1
Press these keys:
0
5
2
9
A.M. P.M.
8
Press the
STOP
key twice to return to
the date and time display.
FUNCTION
3
5
2
Press
1
to turn on the Daylight Saving
Time function, or
2
to turn it off.
or
YES NO
1
2
3
Press the
STOP
key twice to return to
the date and time display.
STOPSTOP
STOP
STOP
START
0
all-FO6700.book Page 33 Wednesday, August 30, 2000 1:17 PM
Volume Adjustment
34
Volume Adjustment
You can adjust the volume of the speaker and ringer using the
UP
and
DOWN
keys.
Speaker
1
Press the
SPEAKER
key.
2
Flip the Rapid Key overlay up (if it is
down), and press the
UP
or
DOWN
key.
3
When the display shows the desired
volume level, press the
SPEAKER
key to turn off the speaker.
Display:
SPEAKER
SPEAKER
DOWN
UP
or
SPEAKER VOLUME
LOW
SPEAKER VOLUME
MIDDLE
SPEAKER VOLUME
HIGH
all-FO6700.book Page 34 Wednesday, August 30, 2000 1:17 PM
Volume Adjustment
35
1. Installation
Ringer
1
Flip the Rapid Key overlay up (if it is
down), and press the
UP
or
DOWN
key. (Make sure the
SPEAKER
key
has not been pressed.)
•
The ringer will ring once at the
selected level, then the date and
time will reappear in the display.
Display:
RINGER VOLUME
LOW
RINGER VOLUME
MIDDLE
RINGER VOLUME
HIGH
RINGER VOLUME
OFF OK?(PRESS START)
DOWN
UP
or
START
all-FO6700.book Page 35 Wednesday, August 30, 2000 1:17 PM
36
5.0"
(128 mm)
5.8"
(148 mm)
11"
(280 mm)
17"
(432 mm)
14 lbs.
(52 g/m²)
36 lbs.
(157 g/m²)
14.3"
(364 mm)
10.1"
(256 mm)
20 lbs.
(80 g/m²)
2. Sending Documents
Transmittable Documents
Size and weight
The size and weight of documents that you can load in the document
feeder depend on whether you load one page at a time or several pages
at once.
Loading one page at a time:
Loading several pages at once (letter-size: max. 50 pages, legal-
size: max. 20 pages):
Minimum
size
Maximum
size
Minimum
weight
Maximum
weight
Minimum
size
Maximum
size
Minimum
weight
Maximum
weight
5.0"
(128 mm)
5.8"
(148 mm)
14 lbs.
(52 g/m²)
Note: 11” x 17” paper must be loaded one page at a time.
all-FO6700.book Page 36 Wednesday, August 30, 2000 1:17 PM
Transmittable Documents
37
2. Sending
Documents
Maximum scanning area
The area of the document that the fax machine can scan is slightly
smaller than the actual document size. Any letters or graphics outside
this area will not be scanned.
Maximum scanning width: 10.1 inches (256 mm)
Maximum scanning length: The length of the document minus
0.16 inches (4 mm) from the top and
bottom of the document.
Other restrictions
♦
The scanner cannot recognize yellow, greenish yellow, or light blue
ink.
♦
Ink, glue, and correcting fluid on documents must be dry before
they pass through the document feeder.
♦
All clips, staples, and pins must be removed from documents before
loading in the feeder. If these are not removed, they may damage
the machine.
♦
Documents which are patched, taped, torn, smaller than the mini-
mum size, carbon backed, easily smudged, or have a slippery
coated surface should be photocopied, and the copy loaded in the
feeder.
all-FO6700.book Page 37 Wednesday, August 30, 2000 1:17 PM
Loading the Document
38
Loading the Document
Up to 50 letter-sized pages (20 legal-sized pages) can be placed in the
feeder at one time. The pages will automatically feed into the machine
starting from the bottom page.
♦
If you need to send or copy more than 50 pages, place the additional
pages gently and carefully in the feeder just before the last page is
scanned. Do not try to force them in, as this may cause double-feed-
ing or jamming.
♦
If your document consists of several large or thick pages which
must be loaded one at a time, insert each page into the feeder as the
previous page is being scanned. Insert gently to prevent double-
feeding.
1
Adjust the document guides to the
width of your document.
2
Place the document face down and
push it gently into the document
feeder. The top edge of the document
should enter the machine first.
•
The feeder will draw the leading
edge of the document into the
machine. SEND READY will
appear in the display.
Note: When inserting a large
number of pages in the feeder,
slant the front end of the stack so
that the bottom pages enter first.
all-FO6700.book Page 38 Wednesday, August 30, 2000 1:17 PM
Adjusting the Resolution and Contrast
39
2. Sending
Documents
Adjusting the Resolution and Contrast
If desired, you can adjust the resolution and contrast before sending a
document.
Resolution
The fax machine has four resolution settings:
The default resolution setting is STANDARD. If you don’t adjust the
resolution before sending a document, the fax machine will
automatically use STANDARD resolution.
♦
In order to transmit in FINE or SUPER FINE resolution, the receiv-
ing fax machine must also have that resolution. If it doesn’t, the
next best available setting will be used.
♦
The resolution settings are only effective for transmitting and copy-
ing a document. They are not effective for receiving a document.
STANDARD Use STANDARD for ordinary documents.
This setting gives you the fastest and most
economical transmission.
FINE Use FINE for documents containing small
letters or fine drawings.
SUPER FINE Use SUPER FINE for documents containing
very small letters or very fine drawings.
HALF TONE Use HALF TONE for photographs and
illustrations. The original will be reproduced
in 64 shades of gray.
3
Adjust the resolution and/or contrast
settings (if desired) and then dial the
receiving machine as explained in the
following sections.
all-FO6700.book Page 39 Wednesday, August 30, 2000 1:17 PM
Adjusting the Resolution and Contrast
40
RESOLUTION
STANDARD
FINE
SUPER FINE
HALF TONE
To adjust the resolution setting, press the
RESOLUTION
key one or
more times until the indicator light next to the desired setting comes
on.
Contrast
The fax machine has three contrast settings:
The default setting is AUTO.
To adjust the contrast, flip up the Rapid Key overlay (if necessary)
and press the
CONTRAST
key until the desired setting appears in the
display.
AUTO Use AUTO for normal documents.
DARK Use DARK for faint documents.
LIGHT Use LIGHT for documents with a dark
background.
RESOLUTION
Q
CONTRAST
(LIGHT)
M:00% SEND READY
( DARK)
M:00% SEND READY
( AUTO)
M:00% SEND READY
all-FO6700.book Page 40 Wednesday, August 30, 2000 1:17 PM
Sending a Fax by Normal Dialing
41
2. Sending
Documents
Sending a Fax by Normal Dialing
With Normal Dialing, you press the
SPEAKER
key and then dial by
pressing the numeric keys.
♦
Normal Dialing allows you to listen to the line through the speaker
to make sure the other fax machine is responding. (Note that the
speaker is not a speakerphone; it cannot be used for talking.)
♦
If you have connected an extension telephone to the fax machine,
you can also pick up the extension phone and dial using the exten-
sion phone (do not press the
SPEAKER
key on the fax machine). If
a person answers, you will be able to speak to them through the
phone before sending a fax.
Note: If you press the SPEAKER key to dial, you will not be able to
speak using an extension phone connected to the fax machine in the event
that a person answers.
2
Load the document(s). (Note: If
desired, you can load the document
after dialing in Step 3, below.)
•
SEND READY will appear in the
display.
•
Set the resolution and/or contrast if
desired.
RESOLUTION
SPEAKER
1
Press the
SPEAKER
key or pick up
an extension phone connected to the
fax machine. Listen for the dial tone.
Q
CONTRAST
all-FO6700.book Page 41 Wednesday, August 30, 2000 1:17 PM
Sending a Fax by Normal Dialing
42
3
If you pressed the
SPEAKER
key,
dial the number of the receiving
machine by pressing the numeric
keys on the fax machine.
If you are using an extension phone,
dial using the keypad on the extension
phone.
•
If Option Setting 26 (TEL.
BILLING CODE) has been set to
ON and BILLING CODE DIAL
has been set to AFTER, press the
REDIAL
key after dialing.
4
Wait for the connection. When you
hear a fax tone, press the
START
key
on the fax machine.
•
If a person answers and you are
using an extension phone, ask them
to press their Start key. When you
hear the fax tone, press the
START
key on your fax machine.
Using the REDIAL key
You can press the
REDIAL
key to redial the last number dialed. To
send a document, press the
START
key when you hear the fax tone
after the connection is made. Note that the speaker is automatically
activated when you press the
REDIAL
key.
(Example)
3
2
1
4 4
1 1
START
all-FO6700.book Page 42 Wednesday, August 30, 2000 1:17 PM
Programming Auto-Dial Numbers
43
2. Sending
Documents
Programming Auto-Dial Numbers
You can dial a fax number by simply pressing a Rapid Key, or by
pressing the
SPEED DIAL
key and entering an abbreviated Speed
Dial number.
To use a Rapid Key or Speed Dial number, you must first program the
full fax number in the Rapid Key or Speed Dial number. It is usually
convenient to program your most frequently dialed numbers in Rapid
Keys.
♦
48 Rapid Keys are available.
♦
200 Speed Dial numbers are available.
1
Press these keys:
The display will show:
2
Enter the number
01
.
The display will show:
FUNCTION
3
1
3
Press the
1
key to select SET.
1
3:ENTRY MODE
ENTER #(01-11,*,#)
01:FAX/TEL. # MODE
1=SET, 2=CLEAR
0
all-FO6700.book Page 43 Wednesday, August 30, 2000 1:17 PM
Programming Auto-Dial Numbers
44
4
To program a Rapid Key number,
press a Rapid Key (to select Rapid
Keys 33 through 48, flip up the Rapid
Key overlay).
To program a Speed Dial number,
press the
SPEED DIAL
key and then
enter a number from “1” to “200”. (If
you enter less than three digits, press
the
START
key to complete the
entry.)
Example: Rapid Key 02
or
Speed Dial 1
5
Enter the fax number by pressing the
numeric keys (max. of 60 digits
including pauses).
•
To clear a mistake, press the
CLEAR
key.
•
If a pause is required between any
of the digits to access a special
service or an outside line, press the
REDIAL
key (two seconds per
pause). The pause will appear as a
hyphen. Several pauses can be
entered in a row.
6
Press the
START
key.
(Example)
1
SPEED DIAL
B
02
3
2
1
4 4
1 1
START
START
all-FO6700.book Page 44 Wednesday, August 30, 2000 1:17 PM
Programming Auto-Dial Numbers
45
2. Sending
Documents
7
Enter the name of the party by
pressing the letter entry keys
(max.of 20 characters). (Make sure
the Rapid Key overlay is flipped
down.)
•
If you don’t want to enter a name,
go directly to Step 8.
8
Press the
START
key.
Example: SHARP
9
Press
1
if the number programmed is
an area code or access code to be used
for Chain Dialing (see
Chain Dialing
at the end of this procedure). Press
2
(or
START
) if the number is a regular
fax number.
•
If you have not installed the dual-
line option, go directly to Step 11.
•
If you selected
1
(SET), go directly
to Step 11.
SET CANCEL
or
A
S
H
R
P
1
2
START
all-FO6700.book Page 45 Wednesday, August 30, 2000 1:17 PM
Programming Auto-Dial Numbers
46
11
Return to Step 4 to program another
number, or press the
STOP
key
repeatedly to return to the date and
time display.
•
If you programmed a Rapid Key
number, you can write the name of
the party on the label above the
Rapid Key.
Step 4 or
STOP
10
This selection only appears if you
have installed the dual-line option.
Press
1
if you want the number you
programmed to only use Line 1. Press
2
if you want the number to only use
Line 2. Press
3
for no selection (the
first available line will be used).
Note:
A line cannot be selected if it
has been restricted to reception with
Option Setting 31, Dial Selection (see
Chapter 6,
Option Settings
).
3
1
2
Line 1
Line 2
No
selection
all-FO6700.book Page 46 Wednesday, August 30, 2000 1:17 PM
Programming Auto-Dial Numbers
47
2. Sending
Documents
Clearing auto-dial numbers
Note: You cannot clear a number if it is used in a program or timer oper-
ation, if it is used to specify the relay fax machine in a relay group, or if it
is included in a Group Key. First clear the number from the operation or
group, then perform the following clearing procedure. To check where
the number is used, print out the Program/Group List, the Timer List,
and/or the Relay Group List as explained in Chapter 7.
1
Press these keys:
The display will show:
FUNCTION
3
1
01:FAX/TEL. # MODE
1=SET, 2=CLEAR
2
Press
2
to select CLEAR.
2
Chain Diaing for area and access codes
You can also program an area code or access code in a Rapid Key or
Speed Dial number using the above programming procedure. In Step
9, press
1
to set the number as a Chain Dialing number.
After you dial an area code or access code using a Rapid Key or Speed
Dial number set for Chain Dialing, the fax machine will wait for you
to dial the remainder of the number (you can dial the remainder of the
number by pressing a Rapid Key, by pressing the Speed Dial key and
entering a Speed Dial number, or by pressing numeric keys). Note that
the remainder of the number should
not be set
as a Chain Dial number
if programmed in a Rapid Key or Speed Dial number.
♦
The maximum number of digits that can be dialed at one time by
Chain Dialing is 60.
0
all-FO6700.book Page 47 Wednesday, August 30, 2000 1:17 PM
Programming Auto-Dial Numbers
48
Making changes
To make changes in a number previously stored, repeat the
programming procedure. Select the Rapid Key or Speed Dial number
for which you want to make changes in Step 4, and then change the
number(s) and/or name(s) when they appear in the display (Steps 5
and 7).
5
Return to Step 3 to clear another
number, or press the
STOP
key
repeatedly to return to the date and
time display.
Step 3 or
STOP
3
To clear a Rapid Key, press the Rapid
Key.
To clear a Speed Dial number, press
the
SPEED DIAL
key and then enter
the number with the numeric keys. (If
you enter less than 3 digits, press the
START
key to complete the entry.)
Example: Rapid Key 02
4
Press the
START
key.
B
02
START
all-FO6700.book Page 48 Wednesday, August 30, 2000 1:17 PM
Creating and Using Personal Books
49
2. Sending
Documents
Creating and Using Personal Books
Up to 30 personal books can be created that allow inviduals to
program Rapid Key and Speed Dial numbers for their own personal
use.
♦
48 Rapid Key numbers and 16 Speed Dial numbers can be
programmed in each personal book.
♦
Each personal book has a 4-digit passcode that must be entered to
use or edit the book.
You can open a personal book by pressing the
PERSONAL BOOK
key and then entering the book’s 4-digit passcode. After that simply
follow the desired procedure for programming or using a Rapid Key
or Speed Dial number as explained elsewhere in this manual.
Creating a personal directory book
To create a new personal directory book, follow the steps below:
1
Press these keys:
The display will show:
FUNCTION
3
3:ENTRY MODE
ENTER #(01-11,*,#)
2
Enter the number
10
.
The display will show:
0
1
10:BOOK ENTRY MODE
1=SET, 2=CLEAR
all-FO6700.book Page 49 Wednesday, August 30, 2000 1:17 PM
Creating and Using Personal Books
50
3
Press the
1
key to select SET.
The display will show:
4
Enter a 2-digit number from 01 to 30.
•
This number identifies the personal
directory book.
•
The display will show:
1
1:BOOK SET MODE
ENTER # (01 - 30)
0
1
Example: Personal
Directory Book 01
6
Press the
START
key.
The display will show:
BOOK #=01
ENTER PASSCODE
BOOK #=01
ENTER BOOK NAME
7
Enter a name for the personal
directory book by pressing the letter
entry keys. (Make sure the Rapid Key
overlay is down.)
Example: SUSAN
A
S
U N
5
Enter a four-digit passcode for the
personal directory book (this can be
any four-digit number you like).
(Example)
0
3
1
2
START
S
all-FO6700.book Page 50 Wednesday, August 30, 2000 1:17 PM
Creating and Using Personal Books
51
2. Sending
Documents
8
Press the
START
key.
START
9
Return to Step 4 to create another
book, or press the
STOP
key
repeatedly to return to the date and
time display.
Step 4 or
STOP
Using a personal book
To program or use a Rapid Key or Speed Dial number in a personal
book, you must first open the book. Follow these steps:
1
Press the
PERSONAL BOOK
key.
(Flip up the Rapid Key overlay if
necessary.)
The display will show:
Z
PERSONAL BOOK
SELECT PERSONAL BOOK
ENTER PASSCODE
2
Press the number keys to enter the 4-
digit password of your book.
•
The display briefly shows the
following and then reverts to the
date and time.
** PERSONAL BOOK **
SUSAN
The name of your book
appears on the bottom line.
all-FO6700.book Page 51 Wednesday, August 30, 2000 1:17 PM
Creating and Using Personal Books
52
3
When your book is open, all of the
Rapid Keys on the operation panel
automatically convert to keys for use
in your book. Speed Dial numbers 1
through 16 are also available for use
in your book.
You can perform the following
operations in a book:
♦
Program any Rapid Key, or a Speed Dial number from 1 to 16, as
explained on page 43.
♦
Use a Rapid Key to fax a document as explained on page 58.
♦
Use a Speed Dial number to fax a document as explained on page
59.
♦
Program a Group Key in your book using Rapid Key and Speed
Dial numbers from your book (see page 80).
♦
Broadcast a fax to multiple destinations using Rapid Keys, Speed
Dial numbers, or a Group Key in your book (see pages 77 and 79).
♦
Set up a Program Key in your book (see page 132). (Note: Only
Rapid Keys and Speed Dial numbers from your book can be used.)
♦
Poll one or more fax machines using Rapid Keys and Speed Dial
numbers from your book (see page 103).
♦
Set up a timer operation using a Rapid Key or Speed Dial number
from your book (see page 117).
♦
Print out the Telephone Number List, Program/Group List, or Timer
List (see page 173). When printed from your book, these lists will
show the corresponding information in your book.
♦
Press the
REDIAL
key to redial the last number dialed from your
book.
all-FO6700.book Page 52 Wednesday, August 30, 2000 1:17 PM
Creating and Using Personal Books
53
2. Sending
Documents
Closing a book
A book will automatically close when the operation performed from
the book is completed. If you need to close a book before performing
an operation, press the
STOP
key. The display shows:
CANCEL BOOK?
1=YES, 2=NO
Press the
1
key to confirm that you want to close the book. Note that a
book will also close automatically after one minute if no operation is
performed.
Canceling an operation performed from a book
To cancel an operation that was set up from a book, you must first
open the book and then cancel the operation.
For example, if you need to cancel a fax transmission that was
performed from a book, open your book and then cancel the operation
as explained on page 65 or 66. Note that the transmission status of the
fax can be checked without opening your book.
To clear a Rapid Key or Speed Dial number in a book, open the book
and then clear the key or number.
Clearing a book
Note: Before you can clear a personal book, you must clear all Rapid
Keys, Speed Dial numbers, Group Keys, and Program Keys that are in the
book. If a transmission or timer operation is pending that uses a number
in a book, the book cannot be cleared until the operation is completed or
canceled.
all-FO6700.book Page 53 Wednesday, August 30, 2000 1:17 PM
Creating and Using Personal Books
54
2
Enter the number
10
.
The display will show:
0
1
10:BOOK ENTRY MODE
1=SET, 2=CLEAR
3
Press the
2
key to select CLEAR.
The display will show:
4
Enter the 2-digit number of the book.
The display will show:
5
Enter the four-digit passcode of the
book.
2: BOOK CLEAR MODE
ENTER # (01 - 30)
0
1
Example: Personal
Book 01
(Example)
0
3
1
2
BOOK #=01
ENTER PASSCODE
2
3:ENTRY MODE
ENTER #(01-11,*,#)
1
Press these keys:
The display will show:
FUNCTION
3
all-FO6700.book Page 54 Wednesday, August 30, 2000 1:17 PM
Creating and Using Personal Books
55
2. Sending
Documents
7
Press the
STOP
key repeatedly to
return to the date and time display.
STOP
6
Press the
START
key.
START
all-FO6700.book Page 55 Wednesday, August 30, 2000 1:17 PM
Sending a Fax by Automatic Dialing
56
Sending a Fax by Automatic Dialing
Dual Access
The fax machine features full dual access, which means that you can
load a document and dial by automatic dialing even when the fax
machine is occupied with another operation. After you dial, your
document will be immediately scanned into memory and then
transmitted once all previously set operations have been completed.
If more than one document has been scanned into memory for
transmission, the documents will be transmitted in the order in which
they were scanned. If you have an urgent transmission and do not
want to wait until previously scanned documents are transmitted, you
can press the
PRIORITY
key after loading your document. Your
document will be transmitted immediately after the current document
has completed transmission.
If you don’t want the document to be transmitted from memory, you
can press the
DOCUMENT
key after loading the document. In this
case, the document will not be scanned until all previously set
operations are completed and the connection to the receiving party is
established. (To transmit the document ahead of any documents
waiting in memory for transmission, press the
PRIORITY
key.)
♦
The fax machine can hold approximately 256 pages of average con-
tent in memory. Less pages can be held if any were scanned using
fine or halftone resolution.
♦
The amount of memory currently occupied appears as a percentage
("M:00%") in the display.
all-FO6700.book Page 56 Wednesday, August 30, 2000 1:17 PM
Sending a Fax by Automatic Dialing
57
2. Sending
Documents
If the memory becomes full...
If the memory becomes full while a document is being scanned,
MEMORY FULL will appear in the display. If Option Setting 23
(Quick On-line) is set to ON, scanning will automatically resume
when memory becomes free again as pages are transmitted. (Note:
Quick On-Line is initially set to ON at the factory. To change the
setting, see Chapter 6,
Optional Settings
.)
If Quick On-Line is set to OFF, MEMORY FULL ERROR will appear
in the display. Press the
START
key or the
STOP
key as follows:
♦
Press the
START
key if you want to transmit the pages which have
been stored up to that point in memory. The remaining pages will be
ejected from the feeder. After transmission, the memory will be
cleared and you can transmit the remaining pages. You will also
need to transmit the page which was being scanned when the mem-
ory filled up.
♦
Press the
STOP
key if you want to cancel the entire transmission.
If you do not press the
START
key or the
STOP
key within one
minute, the transmission will be canceled and the pages already
scanned cleared from memory. You will need to retransmit all pages
of the document.
all-FO6700.book Page 57 Wednesday, August 30, 2000 1:17 PM
Sending a Fax by Automatic Dialing
58
2
Press the appropriate Rapid Key.
•
The name of the receiving party
will appear in the display. If no
name was stored, the fax number
will appear. (If the name or number
is incorrect, press the
STOP
key.)
•
The document will be
automatically transmitted once the
connection is established.
Rapid Key Dialing
If the number you want to dial has been programmed in a Rapid Key,
you can dial it by pressing the Rapid Key.
1
Load the document(s).
SEND READY will appear in the
display.
•
Set the resolution and/or contrast if
desired.
•
To send the document ahead of
other documents waiting for
transmission, press the
PRIORITY
key.
•
To send the document directly from
the feeder (not through memory),
press the
DOCUMENT
key.
RESOLUTION
Q
CONTRAST
DOCUMENT
Example: Rapid Key 02
B
02
PRIORITY
all-FO6700.book Page 58 Wednesday, August 30, 2000 1:17 PM
Sending a Fax by Automatic Dialing
59
2. Sending
Documents
Speed Dialing
If the number you want to dial has been programmed in a Speed Dial
number, you can dial it by pressing the
SPEED DIAL
key and then
entering the Speed Dial number.
1
Load the document(s).
SEND READY will appear in the
display.
•
Set the resolution and/or contrast if
desired.
•
To send the document ahead of
other documents waiting for
transmission, press the
PRIORITY
key.
•
To send the document directly from
the feeder (not through memory),
press the
DOCUMENT
key.
2
Press the
SPEED DIAL
key and then
enter the Speed Dial number by
pressing the numeric keys.
•
If you enter less than 3 digits for the
Speed Dial number, press the
START
key to complete the entry.
Example: Speed Dial 1
1
SPEED DIAL
RESOLUTION
Q
CONTRAST
DOCUMENT
PRIORITY
START
all-FO6700.book Page 59 Wednesday, August 30, 2000 1:17 PM
Sending a Fax by Automatic Dialing
60
3
Check the display. If the name or
number shown is correct, press the
START
key. (If not, press the
STOP
key and then repeat Step 2.)
Direct Keypad Dialing
You can also enter a full number with the number keys and then press
the
START
key to begin dialing.
1
Load the document(s). (Note: If
desired, you can load the document
after dialing in Step 2, below.)
SEND READY will appear in the
display.
•
Set the resolution and/or contrast if
desired.
•
To send the document ahead of
other documents waiting for
transmission, press the
PRIORITY
key.
•
To send the document directly from
the feeder (not through memory),
press the
DOCUMENT
key.
RESOLUTION
Q
CONTRAST
DOCUMENT
PRIORITY
START
all-FO6700.book Page 60 Wednesday, August 30, 2000 1:17 PM
Sending a Fax by Automatic Dialing
61
2. Sending
Documents
2
Enter the number of the receiving
machine by pressing the numeric
keys.
•
If a pause is required between any
of the digits to access a special
service or an outside line, press the
REDIAL
key (two seconds per
pause). The pause will appear as a
hyphen. Several pauses can be
entered in a row.
3
Check the display. If the number of
the receiving machine shown is
correct, press the
START
key.
•
If it is not correct, press the
STOP
key to backspace and clear one
digit at a time, and then re-enter the
correct digit(s).
Searching for an auto-dial number
If you don’t remember the Rapid Key or Speed Dial number in which
you have programmed a particular fax number, you can search for the
number by following the steps below. Once you have found the
number, you can dial it and transmit the loaded document by simply
pressing the
START
key.
Note: Only names programmed for auto-dial numbers will appear when
you search; the full numbers themselves will not appear. You cannot
search for a number if a name has not been associated with it.
3
2
1
4 4
1 1
(Example)
START
all-FO6700.book Page 61 Wednesday, August 30, 2000 1:17 PM
Sending a Fax by Automatic Dialing
62
1
Load the document(s).
SEND READY will appear in the
display.
•
Set the resolution and/or contrast if
desired.
3
Enter the first letter of the stored
name by pressing the appropriate
letter entry key.
•
If you don’t remember the first
letter, go to Step 4 (you will scroll
through the list from the
beginning).
4
Press either arrow key to scroll
through the names. Stop when the
desired name appears in the display.
•
If no numbers have been stored
under the entered letter or you have
reached the end of the list, NOT
FOUND will appear.
or
Example: A
A
RESOLUTION
Q
CONTRAST
2
Press the
SEARCH DIAL
key (flip
up the Rapid Key overlay).
X
SEARCH DIAL
5
Press the
START
key. The document
will be automatically transmitted
once the connection is established.
START
all-FO6700.book Page 62 Wednesday, August 30, 2000 1:17 PM
Sending a Fax by Automatic Dialing
63
2. Sending
Documents
Chain Dialing
An auto-dial number set for Chain Dialing can be combined with
another auto-dial number or digits entered manually with the numeric
keys to dial one phone number up to 60 digits long. The following are
some examples of how this can be done:
♦
Press appropriate Rapid Keys in the proper order. For example,
press Rapid Key 01 (set for Chain Dialing), then Rapid Key 02 (not
set for Chain Dialing).
♦
Press a Rapid Key (set for Chain Dialing) and then manually enter a
number by pressing appropriate numeric keys. Press the
START
key after the final numeric key to begin transmission.
Checking the telephone line status
The display normally shows the date and time and prompts related to
operations you are performing. To check and see what number the fax
machine is currently calling or transmitting to, or what number the fax
machine is currently receiving a document from (if this information is
available), press the
CHANGEOVER
key. Information on the current
call will appear in the display. To switch back to the date and time
display, press the
CHANGEOVER
key again.
♦
If the dual-line option has been installed, press the
CHANGEOVER
key once to display the status of Line 1, twice to
display the status of Line 2, and then a third time to return to the
date and time display.
To cancel a fax transmission or reception
To cancel a fax transmission or reception which is currently in
progress, press the
CHANGEOVER
key so that the status of the
transmission or reception appears in the display, and then press the
STOP
key.
all-FO6700.book Page 63 Wednesday, August 30, 2000 1:17 PM
Sending a Fax by Automatic Dialing
64
Automatic redialing
If you use automatic dialing (including Direct Keypad Dialing) and
the line is busy, the fax machine will automatically redial the number.
The fax machine is set at the factory to make 2 redialing attempts at
intervals of 5 minutes.
To stop automatic redialing, press the
CHANGEOVER
key to show
the telephone line status in the display (make sure that RECALL
MODE appears on the top line of the display and the number of the
receiving party appears on the bottom line to the right), and then press
the
STOP
key.
If desired, you can change the number of redial attempts with Option
Setting 6, and the interval at which redialing takes place with Option
Setting 7. See Chapter 6,
Optional Settings
.
♦
Under certain conditions (for example if a person answers the call
on a telephone), automatic redialing may stop before the set number
of redialing attempts are made.
Memory Retransmission
If a line error or power failure occurs during any type of memory
transmission, your fax will automatically redial the number and
attempt to complete the transmission. Retransmission will begin from
the page which was being transmitted when the error occurred.
The fax machine has been set at the factory to make 10 attempts at
retransmission, with each attempt made immediately after the
previous attempt. If desired, you can change the number of attempts
by changing Option Setting 17, and have the fax wait a selected
number of minutes between each attempt by changing Option Setting
18. See Chapter 6,
Optional Settings
.
♦
To stop retransmission, press the
CHANGEOVER
key to show the
telephone line status in the display (make sure that RETRY MODE
appears on the top line of the display and the number of the receiv-
ing party appears on the bottom line to the right), and then press the
STOP
key.
all-FO6700.book Page 64 Wednesday, August 30, 2000 1:17 PM
Sending a Fax by Automatic Dialing
65
2. Sending
Documents
♦
The numbering of pages retransmitted will begin from "1" again.
♦
If an error or power failure occurs during transmission of a cover
sheet, retransmission will not take place.
Checking documents in memory
To display information on documents that are waiting in memory for
transmission, follow the steps below. You can also cancel a
transmission with this procedure.
1
Press the
MEM. STATUS
key (flip
up the Rapid Key overlay) and then
2
.
TX STATUS will appear in the
display.
2
Press the
#
key or the
*
key to scroll
through the list of transmissions. The
name (or number) of each receiving
party will appear in the display,
together with the 3-digit memory
number assigned to the transmission.
To cancel a transmission, press the
CLEAR
key and then the
START
key while the transmission appears in
the display.
3
When you have finished checking the
list, press the
STOP
key twice to
return to the date and time display.
Note: To print out a list of the documents waiting in memory for trans-
mission, press the MEM. STATUS key and then the 5 key.
W
MEM.STATUS
2
or
STOP STOP
all-FO6700.book Page 65 Wednesday, August 30, 2000 1:17 PM
Sending a Fax by Automatic Dialing
66
To cancel a memory transmission
If you know the memory number assigned to a memory transmission,
you can cancel it with the following procedure. (If you don’t know the
memory number, use the preceding procedure.)
1
Press the
MEM. STATUS
key (flip
up the Rapid Key overlay) and then
4
.
The display will show:
2
Enter the 3-digit memory number
assigned to the transmission you want
to cancel.
(Example)
3
Press the
START
key to cancel the
transmission.
4:MESSAGE CLEAR
ENTER MESSAGE #
W
MEM.STATUS
0
4
1
0
START
all-FO6700.book Page 66 Wednesday, August 30, 2000 1:17 PM
Cover Sheet
67
2. Sending
Documents
Cover Sheet
You can have the fax machine generate a cover sheet and send it as the
last page of your fax transmission. The cover sheet includes the date
and time, the receiver’s name and number if a Rapid Key or Speed
Dial number is used, the sender’s name and number, and the total
number of pages.
♦
Your name and number must be programmed in order for them to
appear on the cover sheet. (See
Entering Your Name and Fax Num-
ber
in Chapter 1.)
♦
To have the recipient’s name appear, you must dial using a Rapid
Key or Speed Dial number with the name programmed.
♦
Cover Sheet cannot be selected when you use the Relay Request
function.
1
Load the document(s).
SEND READY will appear in the
display.
(Example)
all-FO6700.book Page 67 Wednesday, August 30, 2000 1:17 PM
Cover Sheet
68
2
Press the
COVER SHEET
key.
•
The display will briefly show
COVER SHEET MODE
ENTERED and then revert to
SEND READY.
•
To cancel the cover sheet selection,
press the
STOP
key.
3
Dial the receiving party and transmit
the fax.
If desired, you can set your fax to automatically send a cover sheet
with every transmission (you do not have to press the
COVER
SHEET
key each time). This is accomplished by setting Option
Setting 10 (Auto Cover Sheet) to YES as explained in Chapter 6,
Optional Settings
.
U
COVER SHEET
all-FO6700.book Page 68 Wednesday, August 30, 2000 1:17 PM
Batch Page Numbering
69
2. Sending
Documents
Batch Page Numbering
You can change the page numbering of the transmitted document from
simple numbering ("P.01", "P.02", etc.) to batch numbering, which
means that a slash and the total number of pages being sent are added
after each page number (for example, "P. 01/05", "P.02/05", etc.). This
allows the receiver to check for missing pages.
1
Load the document(s).
SEND READY will appear in the
display.
2
Press the
PAGE COUNTER
key.
The display will show:
ENTER # OF PAGE(S)
ENTER # (01-99)
3
Enter the total number of pages (“01”
to “99”) by pressing the numeric
keys.
•
If you are sending a cover sheet, do
not include it in the total number of
pages (the number will be adjusted
automatically).
0
8
Example: 8 pages
R
PAGE COUNTER
all-FO6700.book Page 69 Wednesday, August 30, 2000 1:17 PM
Batch Page Numbering
70
4
Dial the receiving machine and
transmit the document.
Comments:
♦
If you need to cancel a batch number entry, remove the document
from the feeder or press the
STOP
key.
♦
If the number of pages actually transmitted does not coincide with
the batch number entered, the alarm will sound and PAGE COUNT
ERROR will appear in the display. PAGE E. will also appear in the
NOTE column of the Transaction Report if printed.
all-FO6700.book Page 70 Wednesday, August 30, 2000 1:17 PM
71
3. Receiving
Documents
3. Receiving Documents
The fax machine has two modes for receiving calls:
AUTO
mode:
Select this mode when you only want to receive faxes on the line
connected to the fax machine. The fax machine will answer all calls
automatically and receive incoming faxes.
MANUAL
mode:
Select this mode when you have an extension phone connected to the
same line as the fax machine and you want to receive both faxes and
voice calls.
All calls, including faxes, must be answered by picking
up the extension phone
.
Note:
If the dual line option has been installed, the reception mode
can only be selected for Line 1. The reception mode of Line 2 is fixed
at AUTO. Note that when a call is received on Line 2, the LINE2 IN
USE indicator will blink; however, the fax machine will not ring.
Note:
If the dual line option has been installed and a line has been
restricted to transmission with Option Setting 31 (see Chapter 6),
reception will not be possible on that line.
Setting the reception mode
1
Press these keys:
The display will show:
2
Press the
1
key to select AUTO, or
the
2
key to select MANUAL.
FUNCTION
1
1:RECEIVE MODE
1=AUTO, 2=MANUAL
or
AUTO MANUAL
1
2
all-FO6700.book Page 71 Wednesday, August 30, 2000 1:17 PM
Using AUTO Reception Mode
72
2
If you hear a fax tone, press the
START
key on the fax machine.
•
If the other party first speaks with
you, press the
START
key after
speaking. (Press your
START
key
before the sender presses their Start
key.)
Using MANUAL Reception Mode
1
When the fax machine rings, answer
the call on an extension phone
connected to the same line.
Using AUTO Reception Mode
In AUTO reception mode, the fax machine automatically answers all
calls on one ring and receives incoming faxes.
♦
You can change the number of rings on which the machine answers
calls by changing Option Setting 2. (See Chapter 6,
Optional Set-
tings
.)
♦
If you pick up an extension phone before the fax machine answers,
you can talk to the other party and/or receive a fax as explained
below in
Using MANUAL Reception Mode
.
START
3
When RECEIVING appears in the
display, hang up.
all-FO6700.book Page 72 Wednesday, August 30, 2000 1:17 PM
Substitute Reception to Memory
73
3. Receiving
Documents
1
Press the
MEM. STATUS
key (flip
up the Rapid Key overlay) and the
3
key.
RX STATUS will appear in the
display.
Substitute Reception to Memory
If the fax machine runs out of paper, toner, or the paper jams,
incoming documents will be automatically stored in memory.
When you have received a document in memory, FAX RCVD IN
MEMORY will appear in the display, alternating with NO PAPER,
REPLACE TONER, or PAPER JAM. When you add paper, replace
the toner cartridge, or clear the jam, the stored documents will
automatically print out.
You can display information on the documents received to memory by
following these steps:
2
Press the
#
key or the
*
key to scroll
through the list of received
documents. The name (or number) of
the sender of each document will
successively appear in the display.
3
When you have finished checking the
list, press the
STOP
key twice to
return to the date and time display.
W
MEM.STATUS
or
3
STOP
STOP
all-FO6700.book Page 73 Wednesday, August 30, 2000 1:17 PM
74
4. Making Copies
Your fax machine can also be used to make copies. Single and
multiple copies (up to 99 per original) can be made, enabling the fax
machine to double as an office copier.
♦
You can perform all steps of a copy operation even when the fax
machine is busy printing other copy jobs, or when it is printing a
received document after the line has been disconnected. Your copy
job will be automatically stored in memory and then printed when
all previous printing jobs are completed.
♦
The default resolution for copying is FINE. If desired, you can
change the default resolution to SUPER FINE by changing Option
Setting 32 (see Chapter 6,
Optional Settings
).
1
Load the document.
•
SEND READY will appear in the
display.
•
If desired, adjust the resolution and/
or contrast.
2
Press the
COPY
key.
The display will show:
•
If you are only making a single
copy of the original (or of each
original), press the
START
key.
Copying will begin.
COPY MODE
ENTER #(01-99) 01
RESOLUTION
Q
CONTRAST
COPY
all-FO6700.book Page 74 Wednesday, August 30, 2000 1:17 PM
Making Copies
75
4. Making
Copies
A
B
C
A
B
C
A
B
C
A
B
C
C
C
C
B
B
B
A
A
A
Originals
Sorted
(SORT COPY)
Not sorted (MULTI COPY)
3
Enter the desired number of copies
per original with the numeric keys.
•
If the desired number of copies is
from 1 to 9, enter “0” first.
•
The display will show:
4
Press
1
(MULTI) if you do not want
the copies sorted, or
2
(SORT) if you
want the copies sorted.
•
Copying will begin.
MULTI/SORT COPY MODE
1=MULTI, 2=SORT
or
1
2
Example: Three
copies per original
MULTI SORT
Example of three copies
each of three originals
0
3
all-FO6700.book Page 75 Wednesday, August 30, 2000 1:17 PM
Making Copies
76
Checking copy jobs in memory
You can display the status of copy jobs in memory by following the
steps below. You can also cancel copy jobs with this procedure.
1
Press the
MEM. STATUS
key (flip
up the Rapid Key overlay) and then
the
1
key.
COPY STATUS will appear in the
display.
2
Press the
#
key or the
*
key to scroll
through the list of copy jobs. The time
the original was scanned into memory
will appear in the display, together
with the 3-digit memory number
assigned to the job. To cancel a copy
job, press the
CLEAR
key and then
the
START
key while the copy job
appears in the display.
3
When you have finished checking the
list, press the
STOP
key twice to
return to the date and time display.
W
MEM.STATUS
or
1
STOP STOP
all-FO6700.book Page 76 Wednesday, August 30, 2000 1:17 PM
77
5. Special
Functions
5. Special Functions
Broadcasting
The Broadcasting function allows you to send the same document to
multiple locations with just one operation. First load the document,
then enter the numbers of the receiving machines. The document will
be automatically transmitted to each location.
1
Load the document (s).
•
SEND READY will appear in the
display.
2
Press the
BROADCAST
key.
The display will show:
3
Dial the receiving machines using one
or more of the following methods:
•
Press one or more Rapid Keys.
•
Enter one or more Speed Dial
numbers, pressing the
SPEED
DIAL
key before each number. (If
you enter less than 3 digits for a
number, press the
START
key to
complete the entry.)
BROADCAST MODE
ENTER STATION #
(Example)
1
SPEED DIAL
B
02
COPY DOCUMENT DUPLEX SCAN
BROADCAST
REPORT
PRIORITY
FUNCTION
STOP START
SPEED DIAL
REDIAL
SPEAKER
START
all-FO6700.book Page 77 Wednesday, August 30, 2000 1:17 PM
Broadcasting
78
•
Enter one or more full fax numbers
(max. of 60) with the numeric keys,
pressing the
START
key after each
full number.
•
Press one or more Group Keys.
(See
Storing numbers in Group
Keys
at the end of this section.)
4
Press the
START
key.
The display will show:
BROADCAST MODE
SELECT THE MODE
•
If desired, adjust the resolution and/
or contrast.
5
Press the
START
key twice.
Transmission will begin.
•
A Transaction Report is
automatically printed out after
Broadcasting is completed. Check
the "Note" column of the report to
see if any of the locations are
marked "Busy" or have a
communication error code. If so,
send the document to those
locations again.
RESOLUTION
Q
CONTRAST
START
START
all-FO6700.book Page 78 Wednesday, August 30, 2000 1:17 PM
Broadcasting
79
5. Special
Functions
Broadcasting using a Group Key
If the fax machines to which you want to broadcast have all been
programmed into one Group Key (see
Storing numbers in Group Keys
which follows), you can perform the broadcasting operation using the
following simplified procedure:
1
Load the document(s).
•
SEND READY will appear in the
display.
•
If desired, adjust the resolution and/
or contrast
(Example)
2
Press the appropriate Group Key.
Transmission will begin.
.
RESOLUTION
Q
CONTRAST
CLEARSPSHIFTSPACE
A
I
Q
Y
B
J
R
Z
C
K
S
D
L
T
E
M
U
F
N
V
G
O
W
H
P
X
01
09
17
25
02
10
18
26
03
11
19
04
12
20
05
13
21
06
14
22
07
15
23
08
16
24
27 28 29 30 31 32
all-FO6700.book Page 79 Wednesday, August 30, 2000 1:17 PM
Broadcasting
80
1
Press these keys.
The display will show:
2:GROUP ENTRY MODE
1=SET, 2=CLEAR
2
Press
1
(SET) to program a Group
Key, or
2
(CLEAR) to clear a Group
Key.
or
SET CLEAR
3
Press any Rapid Key not already
programmed to select it as a Group
Key.
If you are clearing a Group Key, press
it and go to Step 5.
(Example)
1
2
Storing numbers in Group Keys
Group Keys allow you to dial a group of fax numbers by simply
pressing the appropriate Group Key once. To store a group of numbers
in a Group Key, follow the steps below.
♦
Any Rapid Key that is not already programmed as a Rapid Key or a
Program Key can be used as a Group Key.
♦
Only Rapid Key and Speed Dial numbers (excluding numbers set
for Chain Dialing) can be stored in a Group Key. Full numbers can-
not be stored.
CLEARSPSHIFTSPACE
A
I
Q
Y
B
J
R
Z
C
K
S
D
L
T
E
M
U
F
N
V
G
O
W
H
P
X
01
09
17
25
02
10
18
26
03
11
19
04
12
20
05
13
21
06
14
22
07
15
23
08
16
24
27 28 29 30 31 32
7
FUNCTION
2
all-FO6700.book Page 80 Wednesday, August 30, 2000 1:17 PM
Broadcasting
81
5. Special
Functions
5
Press the
START
key.
6
Return to Step 3 to program another
Group Key, or press the
STOP
key
repeatedly until you return to the date
and time display.
Step 3 or
4
Enter fax numbers using one or both
of the following methods:
•
Press one or more Rapid Keys.
•
Enter one or more Speed Dial
numbers with the numeric keys,
pressing the
SPEED DIAL
key
before each number (if you enter
less than 3 digits for a number,
press the
START
key to complete
the entry).
(Example)
1
SPEED DIAL
B
02
START
START
STOP
Editing a group
If necessary, you can add numbers to or delete numbers from a group
by repeating the programming procedure for the Group Key. Press
1
for SET in Step 2 and select the Group Key in Step 3. Add or delete
numbers in Step 4. To add a number, press a Rapid Key or enter a
Speed Dial number. To delete a number, move the cursor to the
number with the
UP
or
DOWN
key and then press the
CLEAR
key.
all-FO6700.book Page 81 Wednesday, August 30, 2000 1:17 PM
Confidential Operations
82
Confidential Operations
The Confidential function can be used to transmit and receive
confidential documents.
Confidential transmission
When you send a document using the Confidential function, the
receiving machine holds it in memory instead of immediately printing
it out. When the receiving party enters the correct passcode, the
document is printed out.
♦
Confidential transmission is only possible when the receiving
machine is a Sharp model with confidential reception capability.
♦
To use this function, your name and fax number (OWN PASS-
CODE) must be entered in your fax machine as explained in Chap-
ter 1.
♦
Some fax machines have multiple mailboxes for receiving confi-
dential faxes. If you are sending to a machine with multiple confi-
dential mailboxes, contact the receiving party in advance for the
appropriate mailbox number.
1
Load the document (s).
•
SEND READY will appear in the
display.
•
Set the resolution and/or contrast if
desired.
1:CONF. TX
ENTER BOX # OR START
2
Press the
CONFIDENTIAL
key and
then
1
.
The display will show:
S
CONFIDENTIAL
Q
CONTRAST
RESOLUTION
1
all-FO6700.book Page 82 Wednesday, August 30, 2000 1:17 PM
Confidential Operations
83
5. Special
Functions
3
If the receiving machine has multiple
confidential mailboxes, enter the
appropriate mailbox number with the
numeric keys (this step is required for
machines with multiple mailboxes).
If the receiving machine doesn’t have
multiple mailboxes, go directly to
Step 4.
4
Press the
START
key.
5
Dial the receiving machine using one
of the following methods:
•
Press a Rapid Key.
•
Press the
SPEED DIAL
key and
enter a Speed Dial number (if you
enter less than 3 digits, press the
START
key to complete the entry).
Check the name or number that
appears, and then press the
START
key.
•
Enter a full telephone number with
the numeric keys, and press the
START
key.
Transmission will take place once the
connection is established.
(Example)
0
1
SPEED DIAL
1
(Example)
START
START
START
all-FO6700.book Page 83 Wednesday, August 30, 2000 1:17 PM
Confidential Operations
84
2
Enter a 2-digit number (from "00" to
"99") by pressing the numeric keys.
This number identifies the mailbox.
1
Press the
CONFIDENTIAL
Key and
then
3
.
The display will show:
Confidential reception
When another fax machine sends you a document by confidential
transmission, your fax machine holds it in memory instead of
immediately printing it out. The document cannot be printed out until
you enter the correct passcode.
Your fax has 10 "mailboxes" in which confidential documents can be
received. Each mailbox has its own passcode, allowing up to 10
different people or groups to each receive their own confidential
documents. The mailboxes are identified by 2-digit numbers.
Programming the confidential passcode
To receive a confidential document, you must first program a 2-digit
mailbox number and a 4-digit passcode.
Note: Be sure to inform the transmitting party of your 2-digit mailbox
number in advance. The transmitting party will need this number to send
you confidential faxes.
(Example)
.
3:CONF. CODE SET
ENTER BOX # (00-99)
0
1
S
CONFIDENTIAL
3
all-FO6700.book Page 84 Wednesday, August 30, 2000 1:17 PM
Confidential Operations
85
5. Special
Functions
3
Enter the 4-digit passcode with the
numeric keys.
4:CONF. CODE CLEAR
ENTER BOX # (00-99)
4
Press the
START
key.
5
Enter a name for the mailbox by
pressing the letter entry keys (make
sure the Rapid Key overlay is down).
6
Press the
START
key.
(Example)
0
3
1
2
Example: SHARP
Note: After entering the passcode, your fax will print it out for your
records. If you forget the passcode and have kept no record, contact your
Sharp dealer.
Clearing the passcode
1
Press the
CONFIDENTIAL
Key and
then
4
.
The display will show:
4
S
CONFIDENTIAL
A
S
H
R
P
START
START
all-FO6700.book Page 85 Wednesday, August 30, 2000 1:17 PM
Confidential Operations
86
2
Enter the 2-digit number that
identifies the mailbox you want to
clear.
3
Enter the 4-digit passcode of the
mailbox with the numeric keys.
(Example)
0
1
(Example)
0
3
1
2
4
Press the
START
key.
Printing out received documents
When you have received a confidential document, RCVD CONF.
FAX will appear in the display. Print out the Confidential Reception
List as explained in Chapter 7 to see which mailbox has received the
document, and then follow the steps below to print out the document.
1
Press these keys:
The display will show:
2:CONF. DATA PRINT
ENTER BOX # (00-99)
S
CONFIDENTIAL
2
2
Enter your mailbox number.
(Example)
0
1
START
all-FO6700.book Page 86 Wednesday, August 30, 2000 1:17 PM
Confidential Operations
87
5. Special
Functions
3
Enter your confidential passcode.
(Example)
0
3
1
2
4
Press the
START
key.
•
Printing will begin. After printing,
the document will be erased from
memory.
START
all-FO6700.book Page 87 Wednesday, August 30, 2000 1:17 PM
Relay Request
88
Relay Request
Relay Request allows you to send a document to another fax machine
and have that fax machine in turn broadcast the document to a group
of other fax machines. This function is useful when the relay fax
machine is closer to the end fax machines than your fax machine, as it
reduces telephone line costs.
Important:
Relay Request can only be used if the intermediate relay machine is a
Sharp machine having the Relay Broadcast function.
Storing a relay group
To make a relay request, you must first store a relay group. This
consists of the fax number of the intermediate relay machine and the
fax numbers of the end receiving machines. Up to 10 different relay
groups can be stored.
♦
Fax numbers of the end receiving machines can be entered as Rapid
Key numbers, Speed Dial numbers, and/or Group Key numbers if
they have been programmed as such
in the relay machine
(not in
your fax machine). Check with the operator of the relay machine for
these numbers.
♦
The total number of end receiving machines which can be entered
varies with the model used as the intermediate relay machine.
Check with the operator of the relay machine to find out how many
receiving machines can be entered.
♦
A maximum of 400 digit spaces are available in your fax machine’s
memory for storing the numbers of end receiving machines. The
number of spaces occupied by each number depends on what kind
of number it is:
all-FO6700.book Page 88 Wednesday, August 30, 2000 1:17 PM
Relay Request
89
5. Special
Functions
♦
Only Speed Dial numbers for end receiving machines that are two
digits long can be entered in the relay group. If the relay machine
has a 3-digit Speed Dial number that you want to enter, ask the
operator of the relay machine to store it in a Group Key, and then
enter the Group Key in the relay group.
1
Press the
FUNCTION
key,
5
and
then
2
.
The display will show:
Rapid Key number 4 spaces
Speed Dial number 2 spaces
Group Key number 4 spaces (for one group)
Full number Number of digits in number
(max. of 30 per number)
2:RELAY GROUP SET
ENTER #(01-10)
2
Enter a 2-digit number from “01” to
“10”. This number identifies the relay
group.
3
Press the
START
key.
(Example)
0
1
START
5
FUNCTION
2
all-FO6700.book Page 89 Wednesday, August 30, 2000 1:17 PM
Relay Request
90
6
Press numeric keys (not Rapid Keys)
to enter Rapid Key numbers for the
end receiving machines that are
programmed in the relay machine.
If you don’t want to enter Rapid Key
numbers, go directly to Step 7.
5
Press the
START
key.
4
Enter the fax number of the relay
machine using one of the following
methods:
•
Press a Rapid Key.
•
Press the
SPEED DIAL
key and
enter a Speed Dial number (if you
enter less than 3 digits, press the
START
key to complete the entry).
•
Enter the full fax number with the
numeric keys.
Example: Rapid
Keys 01 and 33
0
1
3
(Example)
SPEED DIAL
1
3
7
Press the
START
key.
START
START
START
all-FO6700.book Page 90 Wednesday, August 30, 2000 1:17 PM
Relay Request
91
5. Special
Functions
8
Press numeric keys to enter Speed
Dial numbers (2-digit numbers only)
for the end receiving machines that
are programmed in the relay machine.
If you don’t want to enter Speed Dial
numbers, go directly to Step 9.
9
Press the
START
key.
10
Press numeric keys (not Group Keys)
to enter Group Key numbers for end
receiving machines that are
programmed in the relay machine.
If you don’t want to enter Group Key
numbers, go directly to Step 11.
Example: Speed Dial
numbers 10 and 23
0
3
1
2
(Example)
11
Press the
START
key.
12
Enter full fax numbers of the end
receiving machines, pressing the
START
key after each fax number.
Include the area code if the number is
outside the local dialing area of the
relay machine.
Example: Group Key 30
0
3
13
When finished, press the
START
key.
3
2
1
4 4
1 1
START
START
START
START
all-FO6700.book Page 91 Wednesday, August 30, 2000 1:17 PM
Relay Request
92
14
Return to Step 2 to enter another relay
group, or press
STOP
repeatedly to
return to the date and time display.
Clearing a relay group
To clear a relay group, you need to know the 2-digit number that
identifies it. You can check the number by printing out the Relay
Group List as explained in Chapter 7.
Step 2 or
1
Press the
FUNCTION
key,
5
, and
then
3
.
The display will show:
2
Enter the 2-digit number that
identifies the group you want to clear.
3:RELAY GROUP CLEAR
ENTER # (01-10)
3
Press the
START
key.
0
1
3
4
Return to Step 2 to clear another relay
group, or press
STOP
repeatedly to
return to the date and time display.
Step 2 or
(Example)
STOP
START
STOP
5
FUNCTION
all-FO6700.book Page 92 Wednesday, August 30, 2000 1:17 PM
Relay Request
93
5. Special
Functions
Requesting a relay transmission
Important:
To request a relay transmission, your fax number must be entered into the
Relay Passcode List of the relay fax machine by the operator of that fax
machine. (Your number must also be entered in your fax machine as
explained in Entering Your Name and Fax Number in Chapter 1.)
1
Load the document(s).
SEND READY will appear in the
display.
(Example)
2
Press the
FUNCTION
key,
5
, and
then
1
.
1:RELAY TX
ENTER # (01-10)
3
Enter the 2-digit number of the relay
group by pressing the numeric keys.
0
1
4
Press the
START
key.
•
Adjust the resolution and contrast if
desired.
5
Press the
START
key.
1
Q
CONTRAST
RESOLUTION
START
START
5
FUNCTION
all-FO6700.book Page 93 Wednesday, August 30, 2000 1:17 PM
Relay Request
94
Relay Broadcast
The fax machine can also act as a relay station. It will receive a
document from a fax machine requesting a relay transmission, and
automatically broadcast it to the stations that the requesting machine
specifies.
To enable a fax machine to request a relay transmission, you must first
enter its fax number in the Relay Passcode List. Follow the steps
below to enter or clear a fax number.
♦
When your fax receives a relay request from another fax machine,
RCVD RELAY REQUEST will appear in the display.
♦
If the telephone billing function is turned on, the fax machine can-
not act as a relay station.
♦
To clear a fax number from the Relay Passcode List, you need to
know the 2-digit number which identifies it. You can check this
number by printing out the Passcode List (see Chapter 7).
1
Press the
FUNCTION
key,
5
, and
then
4
.
The display will show:
4:RELAY PASSCODE
1=SET, 2=CLEAR
4
6
Press the
START
key to send the
document through memory, or the
DOCUMENT
key to send the
document directly from the feeder.
DOCUMENT
or
START
5
FUNCTION
all-FO6700.book Page 94 Wednesday, August 30, 2000 1:17 PM
Relay Request
95
5. Special
Functions
3
Entering:
Enter a 2-digit number
("01" to "10"). This identifies the fax
number you will enter in the next
step.
Clearing:
Enter the 2-digit number
that identifies the fax number you
want to clear, and go to Step 5.
(Example)
0
1
4
Enter the fax number of the machine
to be added to the list (max. 20
digits).
5
Press the
START
key.
6
Return to Step 3 to enter or clear
another number, or press the
STOP
key repeatedly to return to the date
and time display.
(Example)
3
2
1
4 4
1 1
Step 3 or
START
STOP
2
Press
1
to enter a number, or
2
to clear
a number.
or
SET CLEAR
1
2
all-FO6700.book Page 95 Wednesday, August 30, 2000 1:17 PM
Subaddressing Transmission
96
Subaddressing Transmission
The Confidential transmission and Relay Request functions explained
in the previous two sections can only be used when the other fax
machine is also a Sharp machine. Subaddressing transmission allows
you to use these functions even when the other fax machine is not a
Sharp machine.
The FO-6700 supports the following Subaddressing functions:
♦
Confidential transmission (sending a confidential fax that can only
be printed out when the recipient enters a confidential passcode).
♦
Relay Request (sending a document to a fax machine and having
that machine relay the document to a group of end receiving
machines
—
this reduces communications costs if the relay machine
is closer to the end receiving machines than your machine).
To use either of these functions, the receiving machine must support
Subaddressing reception, and in particular must support
Subaddressing confidential reception or Subaddressing relay
broadcast. The receiving machine does not need to be a Sharp
machine.
Note: The FO-6700 only supports
Subaddressing
transmission. It does
not support
Subaddressing
reception.
Creating a Subaddressing transmission table
To fax a document using Subaddressing transmission, you must first
create a Subaddressing transmission table. This table contains the
Subaddress that identifies the operation and a passcode (if required).
When you are ready to fax, you can specify the operation by simply
entering the 2-digit number of the Subaddress transmission table. This
saves you the trouble of entering the Subaddress and your password
each time you want to perform that operation.
all-FO6700.book Page 96 Wednesday, August 30, 2000 1:17 PM
Subaddressing Transmission
97
5. Special
Functions
About Subaddress
The Subaddress that you enter in the transmission table is a number up
to 20 digits long that your fax machine and the receiving fax machine
use to identify the operation. It can be any number you desire as long
as both fax machines use the same number.
Once you and the operator of the receiving machine agree upon a
Subaddress, ask the operator to enter the following information under
the Subaddress in the receiving machine. This information defines the
operation.
♦
Select whether the operation is a relay request operation or a
confidential transmission.
♦
For a relay request operation, ask the operator of the receiving
machine to enter the fax numbers of the end receiving machines.
The operator may also enter a passcode that your fax machine must
use to gain permission for the relay transmission.
♦
For a confidential transmission, if the receiving fax machine has
multiple confidential mailboxes, ask the operator to enter the
mailbox number of the recipient.
Except for the relay request passcode, you do not need to enter the
above information in your fax machine. However, you will want to
verify that the information has been correctly entered in the receiving
machine.
Follow the steps below to create a Subaddressing transmission table:
1
Press the
FUNCTION
key and then
0
.
The display will show:
0:SUBADDRESSING MODE
ENTER #(1-5,*,#)
FUNCTION
0
Subaddressing mode
selections will appear
alternately in the display.
all-FO6700.book Page 97 Wednesday, August 30, 2000 1:17 PM
Subaddressing Transmission
98
2
Press the
2
key.
The display will show:
TX TABLE #=01
ENTER TABLE NAME
2: TX TABLE SET
ENTER #(01-20)
2
3
Enter a 2-digit number from 01 to 20.
This number identifies the
transmission table.
(Note: This table number is only used
by your machine. It is not used by the
receiving machine.)
The display will show:
(Example)
0
1
4
Press the letter entry keys to enter a
name for the transmission table.
•
If you don’t want to enter a name,
go directly to Step 5.
Example: SHARP
A
S
H
R
P
5
Press the
START
key.
The display will show:
TX TABLE #=01
ENTER SUBADDRESS
START
all-FO6700.book Page 98 Wednesday, August 30, 2000 1:17 PM
Subaddressing Transmission
99
5. Special
Functions
7
Press the
START
key.
The display will show:
8
If this is a relay request operation and
the relay machine requires your fax
machine to use a passcode, press the
numeric keys to enter the passcode.
(Ask the operator of the receiving
machine for the passcode.)
•
If a passcode is not required, go
directly to Step 9.
START
TX TABLE #=01
ENTER PASSCODE
6
Enter the Subaddress that you and the
operator of the receiving machine
have agreed upon.
•
The Subaddress can be any number
up to 20 digits long.
1 1 1
(Example)
9
Press the
START
key.
The display will show:
START
2: TX TABLE SET
ENTER #(01-20)
all-FO6700.book Page 99 Wednesday, August 30, 2000 1:17 PM
Subaddressing Transmission
100
Sending a fax by Subaddressing transmission
1
Load the document (s).
•
SEND READY will appear in the
display.
•
Set the resolution and/or contrast if
desired.
2
Press the
FUNCTION
key and then
0
.
The display will show:
3
Press the
1
key.
The display will show:
Q
CONTRAST
RESOLUTION
1: SUBADDRESSING TX
ENTER #(01-20)
0:SUBADDRESSING MODE
ENTER #(1-5,*,#)
FUNCTION
0
1
Subaddressing mode
selections appear
alternately in the display.
10
Return to Step 3 to enter another
transmission table, or press the
STOP
key repeatedly to return to the date
and time display.
Step 3 or
STOP
all-FO6700.book Page 100 Wednesday, August 30, 2000 1:17 PM
Subaddressing Transmission
101
5. Special
Functions
5
Press the
START
key.
The display will show:
6
Dial the receiving fax machine and
transmit the document using Rapid
Key Dialing, Speed Dialing, or Direct
Keypad Dialing.
START
(AUTO)
SUBADDR. TX READY
Clearing a transmission table
Follow the steps below if you need to clear a Subaddressing
transmission table.
1
Press the
FUNCTION
key and then
0
.
The display will show:
0:SUBADDRESSING MODE
ENTER #(1-5,*,#)
FUNCTION
0
4
Enter the 2-digit number of the
transmission table you wish to use for
this operation.
The display will show:
(Example)
0
1
TX TABLE #=01
PRESS START KEY
all-FO6700.book Page 101 Wednesday, August 30, 2000 1:17 PM
Subaddressing Transmission
102
3
Enter the 2-digit number of the
transmission table you wish to clear.
The display will show:
(Example)
0
1
TX TABLE #=01
PRESS START KEY
4
Press the
START
key to clear the
table.
The display will show:
3: TX TABLE CLEAR
ENTER #(01-20)
5
Press the
STOP
key repeatedly to
return to the date and time display.
START
STOP
3: TX TABLE CLEAR
ENTER #(01-20)
2
Press the
3
key.
The display will show:
3
all-FO6700.book Page 102 Wednesday, August 30, 2000 1:17 PM
Polling
103
5. Special
Functions
Polling
Polling allows you to call another fax machine and have it send a
document to your machine without operator assistance. In other
words, the receiving fax machine, not the transmitting fax machine,
initiates the transmission. You can use your fax machine to both poll
and be polled by others.
Polling others
To poll another fax machine, follow the steps below.
♦
If desired, you can dial more than one fax number to receive docu-
ments consecutively from a group of fax machines (this is called
"Serial Polling").
1
Press the
FUNCTION
key and
8
.
The display will show:
2
Dial the number(s) of the fax
machine(s) you want to poll using one
(or more) of the following methods:
•
Press one or more Rapid Keys.
•
Enter one or more Speed Dial
numbers, pressing the
SPEED
DIAL
key before each number. (If
you enter less than 3 digits, press
the
START
key to complete the
entry.)
•
Press one or more Group Keys.
8:SERIAL POLL. MODE
ENTER STATION #
1
8
FUNCTION
SPEED DIAL
(Example)
START
all-FO6700.book Page 103 Wednesday, August 30, 2000 1:17 PM
Polling
104
•
Enter one or more full fax numbers
with the numeric keys, pressing the
START
key after each full number.
3
Press the
START
key. Reception will
begin.
Serial Polling using a Group Key
If the fax machines you want to poll have all been programmed into
one Group Key, you can poll them by simply pressing that Group Key.
(The procedure for programming Group Keys is explained in
Broadcasting
in this chapter.)
♦
Make sure no documents are in the feeder before you press the
Group Key.
Being polled (Memory polling)
To let another fax machine poll your fax machine, you must first store
the document(s) in memory using the following procedure.
Transmission will take place when the other fax machine calls your
fax machine and activates polling. You can choose whether to allow
polling only once, or an unlimited number of times. In the latter case,
your fax machine can be used as an electronic "bulletin board".
♦
Multiple documents can be stored for memory polling. To add a
document to others already stored, simply repeating the storing pro-
cedure (note that if Department Control is activated, documents
cannot be added by a department other than that which stored the
first document). When polling is initiated, the polling machine will
receive all documents stored.
♦
If you allow polling only once, the document(s) will be automati-
cally cleared from memory after polling. If you allow polling an
unlimited number of times, the document will remain in memory
until you clear it as explained in the following section,
Clearing a
document
.
START
all-FO6700.book Page 104 Wednesday, August 30, 2000 1:17 PM
Polling
105
5. Special
Functions
4
Press
1
to select SET.
•
If another document has already
been stored, press
1
to select
APPEND, and go to Step 6.
3
Press these keys:
The display will show:
1
Load the document.
.
9:MEMORY POLL MODE
ENTER #(1-2,*,#)
1
2
Set the reception mode to AUTO
(press the
FUNCTION
key,
1
and
1
).
FUNCTION
1 1
9
FUNCTION
5
Press
1
to allow polling only once, or
2
to allow polling an unlimited
number of times.
or
1 TIME REPEAT
1
2
7
Press the
START
key.
•
The document will be scanned into
memory, and your fax will go on
polling standby.
START
6
Adjust the resolution and or contrast
if desired, and then press the
START
key.
RESOLUTION
Q
CONTRAST
START
all-FO6700.book Page 105 Wednesday, August 30, 2000 1:17 PM
Polling
106
Clearing a document
To clear a memory poll document (or documents) from memory,
follow the steps below:
1
Press these keys:
The display will show:
2
Press
2
to select CLEAR.
3
Press
START
to clear the documents.
2
Polling Security
Polling Security allows you to prevent unauthorized polling of your
fax. When this function is activated, polling will only take place when
one of the following conditions is met:
♦
The fax number of the polling fax machine has been stored in your
fax’s list of permitted fax numbers (called "passcode numbers").
The polling fax must also have its fax number programmed in itself,
as described in
Entering Your Name and Fax Number
in Chapter 1.
♦
A System number has been programmed in the polling fax machine
which matches your fax’s System number or one of your ID num-
bers.
♦
An ID number has been programmed in the polling fax machine
which matches your fax’s System number.
9
FUNCTION
9:MEMORY POLL MODE
ENTER #(1-2,*,#)
START
all-FO6700.book Page 106 Wednesday, August 30, 2000 1:17 PM
Polling
107
5. Special
Functions
System and ID numbers are 4-digit numbers which provide you with
an alternate means of giving and receiving polling permission when
you don’t want to use fax numbers. The steps for programming these
numbers are described in the following pages.
Note: System and ID numbers can only be used if the other fax machine
is also a Sharp machine.
Turning Polling Security on and off
Polling Security is turned on or off with Option Setting 8. This
procedure is explained in Chapter 6,
Optional Settings
.
Storing and clearing fax numbers for polling permission
You can store up to 10 fax numbers in your fax’s list of permitted
numbers.
1
Press these keys:
The display will show:
2
Press
1
to set a number, or
2
to clear a
number..
3
Storing:
Enter a 2-digit number
(from 01 to 10).This number
identifies the fax number you will
enter in the next step.
Clearing:
Enter the 2-digit number
which identifies the fax number you
want to clear, and go to Step 5.
02:PASSCODE # MODE
1=SET, 2=CLEAR
(Example)
0
1
or
SET CLEAR
1
2
FUNCTION
3
2
0
all-FO6700.book Page 107 Wednesday, August 30, 2000 1:17 PM
Polling
108
Programming and clearing a System number
One 4-digit System number can be programmed in your fax machine
for giving and receiving polling permission. Polling will take place if
your System number matches the other fax machine’s System number
or one of its ID numbers.
1
Press these keys:
The display will show:
7
4
Enter the fax number (max. 20 digits)
by pressing the numeric keys.
(Example)
5
Press the
START
key.
3
2
1
4 4
1 1
6
Return to Step 3 to enter (or clear)
another number, or press
STOP
repeatedly to return to the date and
time display.
Step 3 or
07:SYSTEM # MODE
1=SET, 2=CLEAR
FUNCTION
3
2
Press
1
to program the System
number, or
2
to clear it.
•
If you pressed
2
, go to Step 4.
or
SET CLEAR
1
2
START
STOP
0
all-FO6700.book Page 108 Wednesday, August 30, 2000 1:17 PM
Polling
109
5. Special
Functions
3
Enter the number (4 digits) with the
numeric keys.
4
Press the
START
key.
5
Press the
STOP
key repeatedly to
return to the date and time display.
(Example)
0
3
1
4
Storing and clearing ID numbers for polling permission
Up to five 4-digit ID numbers can be programmed in your fax
machine for giving and receiving polling permission. Polling will take
place if one of your ID numbers matches the other fax machine’s
System number.
1
Press these keys:
The display will show:
06:ID # MODE
1=SET, 2=CLEAR
FUNCTION
3
2
Press
1
to program an ID number, or
2
to clear an ID number.
or
SET CLEAR
1
2
6
START
STOP
0
all-FO6700.book Page 109 Wednesday, August 30, 2000 1:17 PM
Polling
110
3
Storing:
Enter a number from 1 to 5.
This number identifies the ID number
you will enter in the next step.
Clearing:
Enter the number which
identifies the ID number you want to
clear, and go to Step 5.
(Example)
1
4
Enter the ID number (4 digits) by
pressing the numeric keys.
(Example)
0
3
1
4
5
Press the
START
key.
6
Return to Step 3 to enter (or clear)
another number, or press
STOP
repeatedly to return to the date and
time display.
Step 3 or
START
STOP
all-FO6700.book Page 110 Wednesday, August 30, 2000 1:17 PM
Power Save Mode
111
5. Special
Functions
Power Save Mode
Power Save Mode allows you to conserve power by turning off the
laser printer heater in the fax machine. While Power Save Mode is on,
the laser printer heater remains off and incoming faxes are received to
memory. When Power Save Mode is turned off, the printer heater
turns on and the faxes received to memory are printed out.
♦
Power Save Mode can be turned on and off manually by pressing
the
POWER SAVE
key.
♦
If desired, you can also set Power Save Mode to turn on and off
automatically at specified times of the day, on specified days of the
week, and on specified dates during the year.
Note: If the memory becomes full while Power Save Mode is on, the fax
machine will automatically turn on the laser printer, print the faxes
received to memory, and then return to Power Save Mode.
Note: Power Save Mode cannot be turned on when the Print Hold func-
tion is on.
Selecting the Power Save Type
Before turning on Power Save Mode, you will need to select the
method by which it is turned on and off. There are two selections:
REAL TIME, which means that you turn Power Save Mode on and
off by simply pressing the
POWER SAVE
key, and TIMER, which
means that Power Save Mode turns on and off automatically at preset
times.
♦
The initial setting is REAL TIME.
1
Press these keys:
The display will show:
4:OPTIONAL SETTING
ENTER #(01-34,*,#)
4
FUNCTION
all-FO6700.book Page 111 Wednesday, August 30, 2000 1:17 PM
Power Save Mode
112
2
Enter
34
by pressing the numeric
keys.
The display will show:
3
Press
1
to select REAL TIME, or
2
to
select TIMER.
34:POWER SAVE TYPE
1=REAL TIME, 2=TIMER
or
REAL TIME TIMER
2
1
4
3
4
Press the
STOP
key twice to return to
the date and time display.
Turning on Power Save Mode when REAL TIME is selected
To turn on Power Save Mode when REAL TIME is selected, simply
press the
POWER SAVE
key. POWER SAVE MODE will appear in
the display.
POWER SAVE MODE
ON
To turn off Power Save Mode, press the
POWER SAVE
key once
again. POWER SAVE MODE OFF will appear briefly, followed by
the normal date and time display.
POWER SAVE
STOP STOP
POWER SAVE MODE
Note: Power Save Type cannot be
selected if Power Save Mode is on.
To turn off Power Save Mode, sim-
ply press the Power Save key once.
all-FO6700.book Page 112 Wednesday, August 30, 2000 1:17 PM
Power Save Mode
113
5. Special
Functions
Turning on Power Save Mode when TIMER is selected
When TIMER is selected, Power Save Mode turns on and off
automatically at the times you specify. Follow the steps below to set
the on and off times.
1
Press the
POWER SAVE
key.
The display will show:
2
Press
2
to select SET.
•
Note:
If you have already entered
the timer settings and simply wish
to turn on the timer, press
1
(TIMER ON).
POWER SAVE MODE
1=TIMER ON, 2=SET
2
3
Enter the time you want Power Save
Mode to turn on every day (START
TIME). Enter two digits for the hour
(01 to 12) and two digits for the
minute (00 to 59). When finished,
enter
*
for A.M. or
#
for P.M.
0
5
0 0
Example: 5:00 P.M.
POWER SAVE
all-FO6700.book Page 113 Wednesday, August 30, 2000 1:17 PM
Power Save Mode
114
4
Enter the time you want Power Save
Mode to turn off every day (END
TIME). Enter two digits for the hour
(01 to 12) and two digits for the
minute (00 to 59). When finished,
enter
*
for A.M. or
#
for P.M.
8
0
0 0
Example: 8:00 A.M.
5
Press the
START
key.
Note:
The above daily time settings
will be in effect every day and are
required. The following WEEKEND
and PERIOD settings are optional,
and are used to set additional weekly
and yearly time periods that Power
Save Mode will turn on.
The display will show:
WEEKEND SETTING
1=YES, 2=NO
6
Press
1
if you want to set a day or
days of the week (such as the
weekend) that you want Power Save
Mode to turn on. If not, press
2
and go
to Step 8.
or
YES NO
2
1
START
all-FO6700.book Page 114 Wednesday, August 30, 2000 1:17 PM
Power Save Mode
115
5. Special
Functions
7
Enter a 1-digit number for the day
each week you want Power Save
Mode to turn on, and a 1-digit number
for the day after which you want it to
turn off:
0
: Sunday
1
: Monday
2
: Tuesday
3
: Wednesday
4
: Thursday
5
: Friday
6
: Saturday
Example: Power
Save Mode will turn
on from Saturday
through Sunday
8
Press the
START
key.
The display will show:
PERIOD SETTING
1=YES, 2=NO
9
Press
1
if you want to set a period
during the year (such as an extended
holiday) that Power Save Mode will
turn on. If not, press
2
and go to Step
12.
or
YES NO
2
1
10
Enter the starting day of the period
you want Power Save Mode to be on.
Enter a 2-digit number for the month
(01 to 12), and a 2-digit number for
the day (01 to 31).
4
1
2 2
Example:
December 24th
0
6
START
all-FO6700.book Page 115 Wednesday, August 30, 2000 1:17 PM
Power Save Mode
116
11
Enter the ending day of the period
you want Power Save Mode to be on.
Enter a 2-digit number for the month
(01 to 12), and a 2-digit number for
the day (01 to 31).
12
Press the
START
key.
The display will show:
0
1
0
1
Example:
January 1st
START
13
Press
1
if you want to activate the
timer immediately, or
2
if you want to
activate the timer at a later time.
•
The timer settings will not take
effect until you activate the timer. If
you select
2
(NO), you can activate
the timer at a later time by pressing
the
POWER SAVE
key and then
1
to select TIMER ON.
TIMER ON?
1=YES, 2=NO
or
YES NO
2
1
all-FO6700.book Page 116 Wednesday, August 30, 2000 1:17 PM
Timer Operations
117
5. Special
Functions
Timer Operations
The Timer function allows you to set up an operation to be performed
automatically at a specified time. Up to 48 operations can be set at any
one time, and the time of each can be set up to a week in advance.
You can use this function to take advantage of lower off-peak rates
without having to be there when the operation is performed.
Note: The DOCUMENT key cannot be used for a timer transmission.
Initial procedure
To set a timer operation, first perform the following procedure. After
you have completed this procedure, go to the procedure for the
specific operation you want to set (see the following pages).
1
Press the
TIMER
key.
The display will show:
2
Press
1
to select SET.
TIMER MODE
1=SET, 2=CLEAR
3
Press the
*
key or the
#
key until the
desired operation appears in the
display.
Transmission (SEND MODE)
Confidential transmission
Polling
Serial Polling
Broadcasting
Relay Request
Subaddressing Transmission
1
T
TIMER
all-FO6700.book Page 117 Wednesday, August 30, 2000 1:17 PM
Timer Operations
118
4
Press the
START
key.
5
Enter a two-digit number for the hour
(“01” to “12”) and a two-digit number
for the minute (“00” to “59”).
6
Press the
*
key to select A.M. or the
#
key to select P.M.
Example: 9:25
0
5
2
9
or
A.M. P.M.
7
Enter a 1-digit number for the day of
the operation (skip this step if the
operation will be performed within
the next 24 hours):
0
: Sunday
1
: Monday
2
: Tuesday
3
: Wednesday
4
: Thursday
5
: Friday
6
: Saturday
1
Example: Monday
8
Press the
START
key and go to the
specific procedure for your operation
(see the following pages).
START
START
all-FO6700.book Page 118 Wednesday, August 30, 2000 1:17 PM
Timer Operations
119
5. Special
Functions
11
Adjust the resolution and or contrast
if desired, and then press the
START
key.
10
Press the
START
key.
Transmission
(Continued from
Initial procedure
.)
9
Dial the receiving machine using one
of the following methods:
•
Press a Rapid Key.
•
Press the
SPEED DIAL
key and
enter a Speed Dial number (if you
enter less than 3 digits, press the
START
key to complete the entry).
•
Enter a full fax number with the
numeric keys.
(Example)
.
SPEED DIAL
1
RESOLUTION
Q
CONTRAST
START
START
START
all-FO6700.book Page 119 Wednesday, August 30, 2000 1:17 PM
Timer Operations
120
Confidential transmission
(Continued from
Initial procedure
.)
9
Enter the mailbox number (2 digits).
(Go directly to Step 10 if the
receiving machine does not have
mailboxes.)
(Example)
10
Press the
START
key.
12
Load the document and then press the
START
key.
•
The document will be scanned into
memory.
0
1
START
START
all-FO6700.book Page 120 Wednesday, August 30, 2000 1:17 PM
Timer Operations
121
5. Special
Functions
11
Dial the receiving machine using one
of the following methods:
•
Press a Rapid Key.
•
Press the
SPEED DIAL
key and
enter a Speed Dial number (if you
enter less than 3 digits, press the
START
key to complete the entry).
•
Enter a full fax number with the
numeric keys.
12
Press the
START
key.
13
Adjust the resolution and or contrast
if desired, and then press the
START
key.
14
Load the document and then press the
START
key.
•
The document will be scanned into
memory.
(Example)
SPEED DIAL
1
RESOLUTION
Q
CONTRAST
START
START
START
START
all-FO6700.book Page 121 Wednesday, August 30, 2000 1:17 PM
Timer Operations
122
Polling
(Continued from
Initial procedure
.)
9
Dial the machine to be polled using
one of the following methods:
•
Press a Rapid Key.
•
Press the
SPEED DIAL
key and
enter a Speed Dial number (if you
enter less than 3 digits, press the
START
key to complete the entry).
•
Enter a full fax number with the
numeric keys.
10
Press the
START
key.
(Example)
SPEED DIAL
1
START
START
all-FO6700.book Page 122 Wednesday, August 30, 2000 1:17 PM
Timer Operations
123
5. Special
Functions
Serial Polling
(Continued from
Initial procedure
.)
9
Dial the machines to be polled using
one or more of the following
methods:
•
Press one or more Rapid Keys.
•
Enter one or more Speed Dial
numbers, pressing the
SPEED
DIAL
key before each number.
(If you enter less than 3 digits,
press the
START
key to complete
the entry.)
•
Enter one or more full fax numbers
with the numeric keys, pressing the
START
key after each full number.
•
Press one or more Group Keys.
10
Press the
START
key.
(Example)
SPEED DIAL
1
SPEED DIAL
2
START
START
START
all-FO6700.book Page 123 Wednesday, August 30, 2000 1:17 PM
Timer Operations
124
Broadcasting
(Continued from
Initial procedure
.)
9
Dial the receiving machines using one
or more of the following methods:
•
Press one or more Rapid Keys.
•
Enter one or more Speed Dial
numbers, pressing the
SPEED
DIAL
key before each number.
(If you enter less than 3 digits,
press the
START
key to complete
the entry.)
•
Enter one or more full fax numbers
with the numeric keys, pressing the
START
key after each full number.
•
Press one or more Group Keys.
10
Press the
START
key.
11
Adjust the resolution and or contrast
if desired, and then press the
START
key.
(Example)
SPEED DIAL
1
SPEED DIAL
2
RESOLUTION
Q
CONTRAST
START
START
START
START
all-FO6700.book Page 124 Wednesday, August 30, 2000 1:17 PM
Timer Operations
125
5. Special
Functions
12
Load the document and then press the
START
key.
•
The document will be scanned into
memory.
Relay Request
(Continued from
Initial procedure
.)
9
Enter the 2-digit relay group number
by pressing the numeric keys.
10
Press the
START
key.
11
Adjust the resolution and or contrast
if desired, and then press the
START
key.
0
1
RESOLUTION
Q
CONTRAST
(Example)
START
START
START
all-FO6700.book Page 125 Wednesday, August 30, 2000 1:17 PM
Timer Operations
126
12
Load the document and then press the
START
key.
•
The document will be scanned into
memory.
START
Subaddressing transmission
(Continued from
Initial procedure
.)
9
Enter the 2-digit number of the
Subaddressing transmission table you
wish to use.
11
Dial the receiving machine using one
of the following methods:
•
Press a Rapid Key.
•
Press the
SPEED DIAL
key and
enter a Speed Dial number (if you
enter less than 3 digits, press the
START
key to complete the entry).
•
Enter a full fax number with the
numeric keys.
(Example)
0
1
(Example)
SPEED DIAL
1
START
10
Press the
START
key.
START
all-FO6700.book Page 126 Wednesday, August 30, 2000 1:17 PM
Timer Operations
127
5. Special
Functions
12
Press the
START
key.
13
Adjust the resolution and or contrast
if desired, and then press the
START
key.
14
Load the document and then press the
START
key.
•
The document will be scanned into
memory.
RESOLUTION
Q
CONTRAST
START
START
START
all-FO6700.book Page 127 Wednesday, August 30, 2000 1:17 PM
Timer Operations
128
3
Press the
START
key.
4
Press the
STOP
key repeatedly until
you return to the date and time
display.
START
STOP
Canceling a timer operation
If you need to cancel a timer operation before it is performed, follow
the steps below.
♦
You will need to know the number assigned to the operation in
order to cancel it. If you don’t remember the number (it appears in
the display when you set the operation), print out the Timer List.
(See Chapter 7,
Printing Out Reports and Lists
.)
1
Press the
TIMER
key and then
2
.
The display will show:
2:TIMER COMM. CLEAR
ENTER #(01-48)
2
Enter the 2-digit number assigned to
the operation.
T
TIMER
2
0
1
(Example)
all-FO6700.book Page 128 Wednesday, August 30, 2000 1:17 PM
Batch Transmission
129
5. Special
Functions
Batch Transmission
Batch transmission allows you to store a number of documents in
memory for automatic transmission to one location at a set time. If
you often send documents to a particular location, this function helps
reduce telephone line costs by allowing you to conveniently send
multiple documents on one connection.
Note: If the telephone billing function is turned on, the batch transmis-
sion function cannot be used.
Programming a Batch Key
To perform a batch transmission, you must first program the number
of the receiving machine and the time of transmission into a Batch
Key. Any Rapid Key which has not already been programmed can be
used as a Batch Key.
If you specify a day-of-the-week in your program, the transmission
will be performed every week on that day. If you do not specify a day-
of-the-week, the transmission will be performed every day.
To program a Batch Key, follow the procedure for entering programs
explained in
Entering and Using Programs
in this chapter. In Step 10
of the initial procedure, select “Batch transmission”.
Clearing a Batch Key
To clear a Batch Key, follow the procedure explained in
Clearing a
Program Key
in
Entering and Using Programs
in this chapter.
Storing jobs for transmission
Up to 200 jobs (a job can consist of multiple pages) can be held in
memory for batch transmissions at any one time, regardless of the
number of Batch Keys used. When you store a job, it is given a
message number to distinguish it from other jobs sent in the same
batch.
all-FO6700.book Page 129 Wednesday, August 30, 2000 1:17 PM
Batch Transmission
130
♦
If no jobs have been stored under a Batch Key when the time for
transmission arrives, transmission will not take place.
1
Load the document(s).
•
SEND READY will appear in the
display.
2
Press the appropriate Batch Key.
•
After scanning, the message
number assigned to your document
will appear in the display.
3
Press the
STOP
key.
•
The document will be transmitted
at the designated time along with
any other jobs stored under the
same key. After transmission, all
jobs in the batch will be cleared
from memory.
(Example)
CLEARSPSHIFTSPACE
A
I
Q
Y
B
J
R
Z
C
K
S
D
L
T
E
M
U
F
N
V
G
O
W
H
P
X
01
09
17
25
02
10
18
26
03
11
19
04
12
20
05
13
21
06
14
22
07
15
23
08
16
24
27 28 29 30 31 32
STOP
all-FO6700.book Page 130 Wednesday, August 30, 2000 1:17 PM
Batch Transmission
131
5. Special
Functions
3
Press the
START
key.
2
Enter the 3-digit message number
assigned to the document.
Canceling a job stored for batch transmission
If necessary, you can cancel a job stored for a batch transmission
before transmission takes place. To do so, you will need to know the
message number assigned to the job.
♦
If you don’t remember the message number, print out the Batch
Transmission List (see
Batch Transmission List
in Chapter 7).
1
Press the Batch Key in which the
document you want to clear has been
stored.
•
Make sure no documents are in the
feeder.
(Example)
.
0
1
0
(Example)
CLEARSPSHIFTSPACE
A
I
Q
Y
B
J
R
Z
C
K
S
D
L
T
E
M
U
F
N
V
G
O
W
H
P
X
01
09
17
25
02
10
18
26
03
11
19
04
12
20
05
13
21
06
14
22
07
15
23
08
16
24
27 28 29 30 31 32
START
all-FO6700.book Page 131 Wednesday, August 30, 2000 1:17 PM
Entering and Using Programs
132
Entering and Using Programs
If you frequently perform the same operation involving the same party,
you can program all the steps of the operation into one Program Key.
This allows you to perform the operation by simply pressing that key.
♦
Any Rapid Key which is not already programmed as a Rapid Key or
a Group Key can be used as a Program Key.
♦
You can also include a timer setting in the program to have the
operation performed automatically at a selected time.
♦
To clear a mistake, press the
STOP
key.
Initial procedure
To program a Program Key, first perform the following procedure.
After you have completed this procedure, go to the procedure for the
specific operation you want to program (see the following pages).
1
Press these keys:
The display will show:
2
Press
1
to select SET.
1:PROGRAM ENTRY MODE
1=SET, 2=CLEAR
3
Select a Program Key by pressing any
Rapid Key that has not yet been
programmed.
1
7
FUNCTION
1
(Example)
B
02
all-FO6700.book Page 132 Wednesday, August 30, 2000 1:17 PM
Entering and Using Programs
133
5. Special
Functions
4
Enter a name for the program by
pressing the letter entry keys. (If you
don’t want to enter a name, go
directly to Step 5.)
Example: SHARP
A
S
H
R
P
5
Press the
START
key.
6
If you want to include a timer setting,
enter a two-digit number for the hour
(“01” to “12”) and a two-digit number
for the minute (“00” to “59”). (If not,
go directly to Step 9.)
Example: 9:25
7
Press the
*
key to select A.M. or the
#
key to select P.M.
0
5
2
9
or
A.M. P.M.
8
Enter a 1-digit number for the day of
the operation (skip this step if the
operation will be performed within
the next 24 hours):
0
: Sunday
1
: Monday
2
: Tuesday
3
: Wednesday
4
: Thursday
5
: Friday
6
: Saturday
1
Example: Monday
START
all-FO6700.book Page 133 Wednesday, August 30, 2000 1:17 PM
Entering and Using Programs
134
11
Press the
START
key and go to the
specific procedure for your operation
(see the following pages).
9
Press the
START
key.
10
Press the
*
key or the
#
key until the
desired operation appears in the
display.
Transmission (SEND MODE)
Confidential transmission
Polling
Serial Polling
Broadcasting
Relay Request
Subaddressing transmission
Batch transmission (this will only
appear if a timer setting was made)
Memory Polling (this will not appear
if a timer setting was made)
START
START
all-FO6700.book Page 134 Wednesday, August 30, 2000 1:17 PM
Entering and Using Programs
135
5. Special
Functions
14
Adjust the resolution and or contrast
if desired, and then press the
START
key.
13
Press the
START
key.
Transmission
(Continued from
Initial procedure
.)
12
Dial the receiving machine using one
of the following methods:
•
Press a Rapid Key.
•
Press the
SPEED DIAL
key and
enter a Speed Dial number (if you
enter less than 3 digits, press the
START
key to complete the entry).
•
Enter a full fax number with the
numeric keys.
(Example)
.
SPEED DIAL
1
RESOLUTION
Q
CONTRAST
START
START
START
all-FO6700.book Page 135 Wednesday, August 30, 2000 1:17 PM
Entering and Using Programs
136
Confidential transmission
(Continued from
Initial procedure
.)
12
Enter the mailbox number (2 digits).
(Go directly to Step 13 if the
receiving machine does not have
mailboxes.)
(Example)
13
Press the
START
key.
15
If you want the document to be sent
through memory, press the
START
key.
If you want the document to be sent
directly from the feeder, press the
DOCUMENT
key. (This is not
possible if you included a timer
setting.)
0
1
DOCUMENT
or
16
Press the
STOP
key repeatedly until
you return to the date and time
display.
START
STOP
START
all-FO6700.book Page 136 Wednesday, August 30, 2000 1:17 PM
Entering and Using Programs
137
5. Special
Functions
14
Dial the receiving machine using one
of the following methods:
•
Press a Rapid Key.
•
Press the
SPEED DIAL
key and
enter a Speed Dial number (if you
enter less than 3 digits, press the
START
key to complete the entry).
•
Enter a full fax number with the
numeric keys.
15
Press the
START
key.
16
Adjust the resolution and or contrast
if desired, and then press the
START
key.
17
If you want the document to be sent
through memory, press the
START
key.
If you want the document to be sent
directly from the feeder, press the
DOCUMENT
key. (This is not
possible if you included a timer
setting.)
(Example)
SPEED DIAL
1
RESOLUTION
Q
CONTRAST
DOCUMENT
or
START
START
START
START
all-FO6700.book Page 137 Wednesday, August 30, 2000 1:17 PM
Entering and Using Programs
138
Polling
(Continued from
Initial procedure
.)
12
Dial the machine to be polled using
one of the following methods:
•
Press a Rapid Key.
•
Press the
SPEED DIAL
key and
enter a Speed Dial number (if you
enter less than 3 digits, press the
START
key to complete the entry).
•
Enter a full fax number with the
numeric keys.
13
Press the
START
key.
(Example)
SPEED DIAL
1
18
Press the
STOP
key repeatedly until
you return to the date and time
display.
14
Press the
STOP
key repeatedly until
you return to the date and time
display.
STOP
STOP
START
START
all-FO6700.book Page 138 Wednesday, August 30, 2000 1:17 PM
Entering and Using Programs
139
5. Special
Functions
Serial Polling
(Continued from
Initial procedure
.)
12
Dial the machines to be polled using
one or more of the following
methods:
•
Press one or more Rapid Keys.
•
Enter one or more Speed Dial
numbers, pressing the
SPEED
DIAL
key before each number.
(If you enter less than 3 digits,
press the
START
key to complete
the entry.)
•
Enter one or more full fax numbers
with the numeric keys, pressing the
START
key after each full number.
•
Press one or more Group Keys.
13
Press the
START
key.
(Example)
SPEED DIAL
1
SPEED DIAL
2
14
Press the
STOP
key repeatedly until
you return to the date and time
display.
START
START
START
STOP
all-FO6700.book Page 139 Wednesday, August 30, 2000 1:17 PM
Entering and Using Programs
140
Broadcasting
(Continued from
Initial procedure
.)
12
Dial the receiving machines using one
or more of the following methods:
•
Press one or more Rapid Keys.
•
Enter one or more Speed Dial
numbers, pressing the
SPEED
DIAL
key before each number.
(If you enter less than 3 digits,
press the
START
key to complete
the entry.)
•
Enter one or more full fax numbers
with the numeric keys, pressing the
START
key after each full number.
•
Press one or more Group Keys.
13
Press the
START
key.
14
Adjust the resolution and or contrast
if desired, and then press the
START
key.
(Example)
SPEED DIAL
1
SPEED DIAL
2
RESOLUTION
Q
CONTRAST
START
START
START
START
all-FO6700.book Page 140 Wednesday, August 30, 2000 1:17 PM
Entering and Using Programs
141
5. Special
Functions
15
Press the
START
key
Relay Request
(Continued from
Initial procedure
.)
12
Enter the 2-digit relay group number
by pressing the numeric keys.
13
Press the
START
key.
14
Adjust the resolution and or contrast
if desired, and then press the
START
key.
0
1
RESOLUTION
Q
CONTRAST
(Example)
16
Press the
STOP
key repeatedly until
you return to the date and time
display.
START
STOP
START
START
all-FO6700.book Page 141 Wednesday, August 30, 2000 1:17 PM
Entering and Using Programs
142
15
If you want the document to be sent
through memory, press the
START
key.
If you want the document to be sent
directly from the feeder, press the
DOCUMENT
key. (This is not
possible if you included a timer
setting.)
16
Press the
STOP
key repeatedly until
you return to the date and time
display.
DOCUMENT
or
START
STOP
Subaddressing transmission
(Continued from
Initial procedure
.)
12
Enter the 2-digit number of the
Subaddressing transmission table you
wish to use.
13
Press the
START
key.
(Example)
0
1
START
all-FO6700.book Page 142 Wednesday, August 30, 2000 1:17 PM
Entering and Using Programs
143
5. Special
Functions
14
Dial the receiving machine using one
of the following methods:
•
Press a Rapid Key.
•
Press the
SPEED DIAL
key and
enter a Speed Dial number (if you
enter less than 3 digits, press the
START
key to complete the entry).
•
Enter a full fax number with the
numeric keys.
(Example)
SPEED DIAL
1
START
15
Press the
START
key.
START
16
Adjust the resolution and or contrast
if desired, and then press the
START
key.
17
If you want the document to be sent
through memory, press the
START
key.
If you want the document to be sent
directly from the feeder, press the
DOCUMENT
key. (This is not
possible if you included a timer
setting.)
DOCUMENT
or
START
RESOLUTION
Q
CONTRAST
START
all-FO6700.book Page 143 Wednesday, August 30, 2000 1:17 PM
Entering and Using Programs
144
Batch transmission
(Continued from
Initial procedure
.)
12
Dial the receiving machine using one
of the following methods:
•
Press a Rapid Key.
•
Press the
SPEED DIAL
key and
enter a Speed Dial number (if you
enter less than 3 digits, press the
START
key to complete the entry).
•
Enter a full fax number with the
numeric keys.
START
(Example)
SPEED DIAL
1
18
Press the
STOP
key repeatedly until
you return to the date and time
display.
STOP
13
Press the
START
key.
START
all-FO6700.book Page 144 Wednesday, August 30, 2000 1:17 PM
Entering and Using Programs
145
5. Special
Functions
14
Adjust the resolution and or contrast
if desired, and then press the
START
key.
15
Press the
START
key
16
Press the
STOP
key repeatedly to
return to the date and time display.
RESOLUTION
Q
CONTRAST
Being Polled (Memory polling)
(Continued from
Initial procedure
.)
12
Press
1
to allow polling only once, or
2
to allow polling an unlimited
number of times.
or
1 TIME REPEAT
1
2
13
Press the
START
key.
STOP
START
START
START
all-FO6700.book Page 145 Wednesday, August 30, 2000 1:17 PM
Entering and Using Programs
146
Clearing a Program Key
To clear a Program Key, follow these steps:
1
Press these keys:
The display will show:
2
Press
2
to select CLEAR.
2
(Example)
14
Adjust the resolution and or contrast
if desired, and then press the
START
key.
15
Press the
START
key
16
Press the
STOP
key repeatedly until
you return to the date and time
display.
RESOLUTION
Q
CONTRAST
1:PROGRAM ENTRY MODE
1=SET, 2=CLEAR
7
FUNCTION
1
3
Press the Program Key you want to
clear.
B
02
STOP
START
START
all-FO6700.book Page 146 Wednesday, August 30, 2000 1:17 PM
Entering and Using Programs
147
5. Special
Functions
4
Press the
START
key.
5
Press the
STOP
key repeatedly until
you return to the date and time
display.
Using a Program Key
Follow the steps below to perform a programmed operation.
1
If this is a transmission or memory
polling operation, load the document.
2
Press the appropriate Program Key.
(Example)
B
02
START
STOP
all-FO6700.book Page 147 Wednesday, August 30, 2000 1:17 PM
Entering and Using Programs
148
Canceling a programmed timer operation
If a Program Key has been pressed for a timer operation and you need
to cancel the operation before it is performed, follow the steps below.
Note: This procedure will not work for a document stored for a batch
transmission. To cancel a batch transmission operation, see Canceling a
document stored for batch transmission in Batch Transmission in this
chapter.
1
Press the Program Key.
(Example)
B
02
2
Press the
START
key.
START
all-FO6700.book Page 148 Wednesday, August 30, 2000 1:17 PM
Duplex Scanning for Two-sided Documents
149
5. Special
Functions
Duplex Scanning for Two-sided Documents
To transmit or copy documents which have printing or graphics on
both sides of the page or pages, use Duplex Scanning. With this
function, you simply feed the document (all pages) through the
machine once, turn the stack of pages over, and feed it through again.
♦
The machine will automatically sort the pages into the correct order
(front of 1st page, back of 1st page, front of 2nd page, back of 2nd
page, etc.).
♦
Duplex Scanning can be used for copying (single copies and sorted
multiple copies only) and any type of transmission from memory.
♦
Note that any blank sides must be included when scanning the
pages (if the number of pages is not equal each time the machine
scans the stack, an error will result). The blank sides will not, how-
ever, be printed out.
1
Load the document (s).
•
Make sure the page(s) are front face
down, with the first page on the
bottom.
•
SEND READY will appear in the
display.
DUPLEX SCAN
2
Press the
DUPLEX SCAN
key and
then the
START
key.
START
all-FO6700.book Page 149 Wednesday, August 30, 2000 1:17 PM
Duplex Scanning for Two-sided Documents
150
3
Perform all steps of the desired copy
or memory transmission.
4
When all pages of the document have
been scanned, turn the stack over (do
not change the page order) and load it
again.
5
Press the
START
key.
START
all-FO6700.book Page 150 Wednesday, August 30, 2000 1:17 PM
Print Hold
151
5. Special
Functions
Print Hold
If desired, you can have the fax hold all received documents in
memory instead of immediately printing them out. When you enter
the correct Print Hold code, the documents will print out.
Programming the Print Hold code
To use Print Hold, you must first program a 4-digit Print Hold code.
Follow the steps below to program or clear the code.
1
Press these keys:
The display will show:
2
Press
2
key to program the Print Hold
code, or
3
to clear the Print Hold
code. (Note: To clear the code, Option
Setting 30 must be set to NO.)
6
FUNCTION
6:PRINT HOLD
ENTER #(1-3,*,#)
or
SET CLEAR
2
3
3
Enter the 4-digit Print Hold code by
pressing the numeric keys.
4
Press the
START
key.
4
5
3
2
(Example)
Note: After entering the passcode, your fax will print it out for your
records. If you forget the passcode and have kept no record, contact your
Sharp dealer.
START
all-FO6700.book Page 151 Wednesday, August 30, 2000 1:17 PM
Print Hold
152
Turning on Print Hold
To turn on the Print Hold function, set Option Setting 30 to YES. This
procedure is explained in Chapter 6,
Optional Settings
.
Note: The Print Hold function cannot be turned on when Power Save
Mode is on.
Printing out received documents
When the Print Hold function is turned on and you have received
documents in memory, RCVD PRINT HOLD FAX will appear in the
display. Follow the steps below to print out the documents:
1
Press these keys:
The display will show:
1:HOLD DATA PRINT
ENTER PASSCODE #
6
FUNCTION
1
2
Enter the 4-digit Print Hold code by
pressing the numeric keys.
3
Press the
START
key.
4
5
3
2
(Example)
START
all-FO6700.book Page 152 Wednesday, August 30, 2000 1:17 PM
Department Control
153
5. Special
Functions
Department Control
Department Control is used to limit use of the fax machine to
authorized users. When it is activated, a department code must be
entered before an operation can be performed.
♦
Department Control can only be activated by your Sharp dealer. If
you want to use this function, contact your dealer.
♦
Department Control allows you to track the number of pages trans-
mitted as well as the transmission time for each authorized depart-
ment or person. See
Department Usage List
in Chapter 7.
Entering Department Codes
Up to 30 different Department Codes can be entered to allow access to
the fax machine. Transmitted pages and transmission time will be kept
track of separately for each code. After you enter a code, inform the
appropriate group or individual.
♦
A name must be entered for each code. Only the name, not the code,
will appear on the Department Usage List.
♦
Be sure to keep a record of each code and name. If you misplace the
record, contact your dealer.
1
Press these keys:
The display will show:
09:DEPT. CODE MODE
1=SET, 2=CLEAR
FUNCTION
3
2
Press
1
to program a Department
Code, or
2
to clear a Department
Code.
or
SET CLEAR
2
1
9
0
all-FO6700.book Page 153 Wednesday, August 30, 2000 1:17 PM
Department Control
154
3
Entering:
Enter a 2-digit number
from “01” to “30” with the numeric
keys. This number identifies the
Department Code that you will enter
in the next step.
Clearing:
Enter the 2-digit number
that identifies the Department Code
you want to clear.
Note: It is not possible to clear the Department Code that you currently
used to access the fax machine. It is also not possible clear a Department
Code if only one code is programmed.
4
Entering:
Enter a Department Code
(4 digits or the number of digits set by
Option Setting 27).
Clearing:
Enter the Department Code
you want to clear, and go to Step 7.
5
(Example)
5
Press the
START
key.
5
0
1
0
1
(Example)
6
Enter a name for the Department
Code.
7
Press the
START
key.
A
S
H
R
P
(Example)
START
START
all-FO6700.book Page 154 Wednesday, August 30, 2000 1:17 PM
Department Control
155
5. Special
Functions
8
Return to Step 3 to enter (or clear)
another Department Code, or press
the
STOP
key one or more times until
you return to the date and time
display.
Accessing the machine
When Department Control is activated, you must enter your
Department Code before performing an operation.
Note: You do not have to enter a Department Code to receive faxes man-
ually (by picking up an extension phone connected to the same line and
pressing the START key on the fax machine).
Enter your Department Code by
pressing the numeric keys, and then
perform the desired operation.
•
If you do not begin the operation
within one minute after entering the
code, the fax will return to
controlled access mode.
5
(Example)
5
0
1
Step 3 or
STOP
all-FO6700.book Page 155 Wednesday, August 30, 2000 1:17 PM
Blocking Reception of Unwanted Faxes
156
Blocking Reception of Unwanted Faxes
The Anti Junk Fax function allows you to block reception of faxes
from parties which you specify. This saves paper by not printing out
unwanted "junk" faxes.
To use this function, first turn it on by setting Option Setting 20 (Anti-
Junk Fax) to YES as explained in Chapter 6, and then enter the fax
numbers from which you do not want to receive faxes as shown
below.
♦
Up to 50 numbers can be entered in the Anti Junk Number List.
♦
To clear a number from the Anti Junk Number List, you need to
know the 2-digit number which identifies it. If you have forgotten
this number, print out the Anti Junk Number List as explained in
Chapter 7.
1
Press these keys:
The display will show:
2
Press
1
to enter a number in the Anti
Junk Number List, or
2
to clear a
number from the list.
08:STORE JUNK FAX #
1=SET, 2=CLEAR
or
SET CLEAR
2
FUNCTION
3
1
8
0
all-FO6700.book Page 156 Wednesday, August 30, 2000 1:17 PM
Blocking Reception of Unwanted Faxes
157
5. Special
Functions
3
Entering:
Enter a 2-digit number
from “01” to “50” with the numeric
keys. This number identifies the fax
number that you will enter in the next
step.
Clearing:
Enter the 2-digit number
that identifies the fax number you
want to clear, and go to Step 5.
4
Enter the fax number.
5
Press the
START
key.
4
5
3
2
(Example)
0
1
(Example)
6
Return to Step 3 to enter (or clear)
another fax number, or press the
STOP
key repeatedly to return to the
date and time display.
5
0
1
Step 3 or
START
STOP
all-FO6700.book Page 157 Wednesday, August 30, 2000 1:17 PM
Telephone Billing
158
Telephone Billing
If you are on a PBX, you can have the fax machine send a code to the
PBX that identifies the sender for billing purposes each time a fax is
sent. Telephone billing is possible in two ways: using Department
Control and by direct billing code entry.
Using Department Control
If you are using the Department Control function, you can use
Department Codes for telephone billing. In this case, the fax machine
will automatically send the Department Code that a department
member enters to access the fax machine to the PBX. The PBX can
then use the Department Code to bill the call to that department.
To use Department Control for telephone billing, program a
Department Code for each group that will use the fax machine (see
Department Control
in this chapter), and then have your dealer
activate Department Control. After this, set Option Setting 26
(Telephone Billing Code) to ON as explained in Chapter 6,
Optional
Settings
.
Direct billing code entry
If you don’t want to use Department Control for telephone billing, you
can have users enter an assigned billing code (any number up 9 digits
long) each time they use the fax machine. The fax machine will
automatically send this code to the PBX for billing purposes. To use
this function, have your dealer activate the function and then set
Option Setting 26 (Telephone Billing Code) to ON as explained in
Chapter 6,
Optional Settings
.
Note: The billing code should be assigned by your PBX administrator.
Billing codes are not programmed into the fax machine.
Users should enter their billing code as follows when performing an
operation on the fax machine. The code need only be entered when
calling outside of the PBX.
all-FO6700.book Page 158 Wednesday, August 30, 2000 1:17 PM
Telephone Billing
159
5. Special
Functions
1
Load the document (s).
•
If you are using Normal Dialing,
press the
SPEAKER
key or pick
up an extension phone connected to
the same line.
•
SEND READY will appear in the
display.
2
Enter the code to access an outside
line (max. of 3 digits).
3
Flip down the Rapid Key overlay and
press the
SHIFT
key, enter the billing
code (max. of 9 digits), and then press
the
SHIFT
key again.
•
Note: The code will appear as
asterisks in the display and will not
appear in the Activity List or
Transaction Report.
4
Adjust the resolution and/or contrast
if desired.
5
Dial the other party by the desired
method and transmit the document.
RESOLUTION
Q
CONTRAST
SHIFT
3
1
2
2
(Example)
(Example)
SHIFT
all-FO6700.book Page 159 Wednesday, August 30, 2000 1:17 PM
Distinctive Ring
160
Distinctive Ring
Important:
♦
To use distinctive ring, you must subscribe to a distinctive ring ser-
vice from your local phone company.
♦
Your fax machine may not be compatible with some distinctive ring
services.
Distinctive ring is a service offered by some local telephone
companies whereby they assign an additional second number to your
regular single line. The second number rings differently from your
normal number.
If you subscribe to a distinctive ring service, you can set the fax
machine to automatically answer when your second number is called.
This allows you to use the second number as an exclusive fax number.
To have your fax automatically answer when your second number is
called, follow the steps below:
1
Press these keys:
The display will show:
4:OPTIONAL SETTING
ENTER #(01-34,*,#)
FUNCTION
4
2
Enter the number
28
by pressing the
numeric keys.
8
2
all-FO6700.book Page 160 Wednesday, August 30, 2000 1:17 PM
Distinctive Ring
161
5. Special
Functions
3
Press a number from
1
to
3
to select
the ring pattern below that matches
your second number’s ring pattern.
Or, press
4
to have your fax
automatically answer your normal
telephone number. Press
5
to turn off
the distinctive ring function.
RING PATTERN 1 Two short rings
RING PATTERN 2 One short, one long, and one
short ring
RING PATTERN 3 Two short rings and one long ring
STANDARD RING Your standard (normal) ring
pattern
OFF SETTING Turn distinctive ring off
4
5
4
Press the
STOP
key repeatedly to
return to the date and time display.
2
3
1
STOP
all-FO6700.book Page 161 Wednesday, August 30, 2000 1:17 PM
162
6. Optional Settings
The option settings let you customize the fax machine to better suit
your needs.
An initial setting has been made for each option at the factory. To
change a setting, follow the steps below to access the option, and then
change the setting as explained in the option setting list that follows.
1
Press the
FUNCTION
key and
4
.
The display will show:
2
Press the numeric keys to enter the 2-
digit number (“01” to “34”) of the
option setting you want to set.
OR
Press
*
or
#
to scroll through the
option settings. When the desired
option setting appears, press the
START
key.
4:OPTIONAL SETTING
ENTER #(01-34,*,#)
Example:
Option Setting 1
4
FUNCTION
0
1
3
Enter a selection for the option setting
by pressing the numeric keys. See the
list that follows for an explanation of
each of the option settings.
all-FO6700.book Page 162 Wednesday, August 30, 2000 1:17 PM
Optional Settings
163
6. Option
Settings
4
After entering a selection, the
subsequent option setting will appear
in the display. To return to the date
and time display, press the
STOP
key
twice.
Option Settings
Setting 01: FINE RESOLUTION PRIORITY
This option sets the default resolution (the resolution used if a setting
is not made with the
RESOLUTION
key) for transmitting
documents. Press
1
(YES) to set the default resolution to FINE, or
2
(NO) to set it to STANDARD.
♦
Initial setting: 2
Setting 02: NUMBER OF RINGS AUTO RECEPTION
This sets the number of rings the fax machine waits before answering
an incoming call in AUTO receive mode. Enter a number from
0
to
9
to set the number of rings (if
0
is entered the fax machine will answer
without ringing). If you have installed the dual-line option, a different
number can be set for each line. First select the line by pressing
1
for
Line 1 or
2
for Line 2, and then enter a number from
0
to
9
to set the
number of rings for that line.
♦
Initial setting: 1
Setting 03: NUMBER OF RINGS MANUAL RECEPTION
You can also have the fax machine automatically answer a call after a
certain number of rings in MANUAL reception mode. To turn on this
function, enter the desired number of rings (any number from
1
to
9
).
To turn off the function, enter
0
.
♦
Initial setting: 0 (off)
STOP STOP
all-FO6700.book Page 163 Wednesday, August 30, 2000 1:17 PM
Optional Settings
164
Setting 04: AUTO LISTING
Press
1
(YES) to have the fax machine automatically print an Activity
Report once every 50 send/receive operations. (The report can still be
printed on demand at any time.) Press
2
(NO) to turn the function off.
♦
Initial setting: 2
Setting 05: TRANSACTION REPORT PRINT SELECTION
This sets the condition for printing out a Transaction Report. Enter a
number from
1
to
5
as follows:
♦
Initial setting: 5
Setting 06: RECALL TIMES
This sets the maximum number of times your fax will automatically
redial if the line is busy. Enter any number from
00
to
14
.
♦
Initial setting: 02
Setting 07: RECALL INTERVAL
This sets the amount of time your fax will wait between automatic
redials when the line is busy. Enter
01
for 1 minute,
02
for 2 minutes,
etc., up to a maximum of 15 minutes.
♦
Initial setting: 05
1 (ERROR/TIMER
MEMORY):
A report will be printed after an error,
timer operation, or memory operation
2 (SEND ONLY) A report will be printed only after a
transmission
3 (ALWAYS PRINTS) A report will be printed after each
transmission, reception, or error
4 (NEVER PRINTS) A report will never be printed.
5 (ERROR ONLY) A report will be printed only after an error
occurs
.
all-FO6700.book Page 164 Wednesday, August 30, 2000 1:17 PM
Optional Settings
165
6. Option
Settings
Setting 08: SECURITY SELECTION
Press
1
(ON) to turn polling security on, or
2
(OFF) to turn it off.
♦
Initial setting: 1
Setting 09: ERROR CORRECTION MODE (ECM)
Press
1
(YES) to have any distortions in a transmission due to noise on
the telephone line corrected before print-out at the receiving end. This
is only effective when the other machine has ECM as well. Press
2
(NO) to turn the function off.
Note:
If the transmission or reception is taking place in Super G3
mode, ECM will operate regardless of the ECM setting.
♦
Initial setting: 1
Setting 10: AUTO COVER SHEET
Press
1
(YES) to have the fax automatically generate a cover sheet and
send it as the last page of each transmission. Press
2
(NO) to turn the
function off.
♦
Initial setting: 2
Setting 11: MEMORY SCANNING
Use this setting to have the fax reduce the size of documents wider
than 8.9" (226 mm) when it scans them into memory for transmission.
Press
1
to turn off the function or
2
to turn it on. Note that if
1
(1:1) is
selected, the document will be stored at actual size, and if the
receiving machine only uses 8.3" (210 mm) paper, the parts outside of
that width will not be printed.
♦
Initial setting: 2
Setting 12: COPY SCANNING
This setting is used to reduce copies slightly before printing to ensure
that data on the edges are not cut off. Press
1
(AUTO) for automatic
reduction, or
2
(100%) for no reduction.
♦
Initial setting: 2
all-FO6700.book Page 165 Wednesday, August 30, 2000 1:17 PM
Optional Settings
166
Setting 13: COPY CUT-OFF
This setting determines how the fax machine will copy documents that
are longer than the printing paper. Press
1
(CONTINUE) to have the
remainder of the document printed on a second page, or
2
(CUT-OFF)
to cut off (not print) the remainder.
♦
Initial setting: 2
Setting 14: RECEIVE REDUCE
This setting is used to reduce received documents slightly before
printing to ensure that data on the edges are not cut off. Press
1
(AUTO) for automatic reduction, or
2
(100%) for no reduction.
♦
Initial setting: 1
Setting 15: IMAGE MEMORY PRINT
Press
1
(YES) to include a copy of part of the first page of the
transmitted document on the Transaction Report. Press
2
(NO) to turn
the function off. This setting is only effective when transmitting from
memory.
♦
Initial setting: 1
Setting 16: CASSETTE SELECTION
Press
1
if you want the fax machine to automatically select the
printing paper source (tray or cassette) according to the size of each
page received or copied. (If a document consists of multiple pages of
different sizes, each page will be printed on the paper that best
matches its size.)
Press
2
if you want the fax machine to automatically select the
printing paper source (tray or cassette) according to the size of the
first page of the document received or copied. (If the document
consists of multiple pages of different sizes, all pages will be printed
on the same size of paper based on the size of the first page.)
Press
3
if you want to set a fixed order of priority for the paper
sources. When the 1ST PRIORITY setting appears, enter
1
for TRAY,
2
for UPPER CASSETTE, or
3
for LOWER CASSETTE. (Note: If
all-FO6700.book Page 166 Wednesday, August 30, 2000 1:17 PM
Optional Settings
167
6. Option
Settings
Option Setting 33, Separate Mode, is turned on, the selections will be
1
for UPPER CASSETTE or
2
for LOWER CASSETTE.) Paper will
always be drawn from this source unless the source runs out of paper.
The 2ND PRIORITY setting now appears to let you select the source
in the event that the “1st priority” source runs out of paper. The
selections will vary depending on your selection for the “1st priority”
source. Check the selections that appear in the display and enter the
desired number. If you want to have the incoming fax received to
memory instead of printing it on paper from another source, select
NONE.
If you did not select NONE and Option Setting 33 (Separate Mode) is
turned off, the 3RD PRIORITY setting now appears. This setting lets
you choose whether the incoming fax is printed using paper from the
3rd source or received to memory in the event that the “2nd priority”
source also runs out of paper. Enter
1
to select the 3rd source, or
2
(NONE) to have the incoming fax received to memory.
♦
Initial setting: 1
Setting 17: RETRANSMISSION TIMES
This sets the number of times the fax will reattempt a memory
transmission which has been interrupted by a line error or power
failure. Enter any 2-digit number from
01
to
14
, or enter
00
to turn off
the function.
♦
Initial setting: 10
Setting 18: RETRANSMISSION INTERVAL
You can select the number of minutes the fax waits between each
memory retransmission attempt. Enter
01
for 1 minute,
02
for 2
minutes, etc., up to a maximum of 15 minutes. If you do not want the
fax to wait between attempts, enter
00
.
♦
Initial setting: 02
all-FO6700.book Page 167 Wednesday, August 30, 2000 1:17 PM
Optional Settings
168
Setting 19: HEATER MODE
To conserve power, you can turn off the laser printer heater in your fax
machine. When this is done, the heater will turn on automatically
when you receive a document (there will be a slight delay before
printing while the heater warms up) and turn off when printing is
completed. Press
2
to turn off the heater, or
1
to keep it on.
♦
Initial setting: 2
Setting 20: ANTI-JUNK FAX
Press
1
to block reception from fax numbers entered in the Anti Junk
Fax List. Press
2
to allow reception from all numbers.
♦
Initial setting: 2
Setting 21: ALARM VOLUME
This sets the volume of the beep sound that alerts you to error
conditions and informs you that operations have been completed.
Press
1
for HIGH,
2
for LOW, or
3
for OFF.
♦
Initial setting: 2
Setting 22: DIAL MODE
This sets the dial mode. Press
1
if you are on a touch-tone line, or
2
if
you are on a pulse dial (rotary) line. If you have installed the dual line
option, a different mode can be selected for each line. First select the
line by pressing
1
for Line 1 or
2
for Line 2, and then press
1
for
touch-tone or
2
for pulse.
♦
Initial setting: 1
Setting 23: QUICK ON-LINE
When you transmit a multi-page document, this setting determines
whether the fax machine will dial the receiving party and begin
transmitting while scanning is still in progress, or wait until all pages
have been scanned before dialing. Press
1
to have the fax machine dial
and begin transmission while scanning is still in progress, or
2
to have
the fax machine wait until all pages have been scanned.
♦
Initial setting: 1
all-FO6700.book Page 168 Wednesday, August 30, 2000 1:17 PM
Optional Settings
169
6. Option
Settings
Setting 24: MULTI TTI
If you are using Department Control, you can press
1
to have the
department name (the name associated with the department code
entered by an operator to access the fax) appear at the top of each
transmitted document. This will appear in place of the name entered
in
Entering Your Name and Fax Number
in Chapter 1. Press
2
to turn
Multi TTI off (the sender’s name entered in Chapter 1 will appear).
♦
Initial setting: 2
Setting 25: BEEP LENGTH
This sets the duration of the beep that signals the end of transmission,
reception, or copying. Press
1
for 3 seconds,
2
for 1 second, or
3
for
no beep.
♦
Initial setting: 1
Setting 26: TELEPHONE BILLING CODE
This setting allows you to use Department Codes or direct billing
codes for telephone billing on a PBX. (Your dealer must first activate
Department Control or direct billing code entry.) Press
1
to turn
telephone billing on, or
2
to turn it off.
♦
Initial setting: 2
If you pressed
1
, the BILLING CODE DIAL selection will
subsequently appear. Press
1
if your PBX must receive the billing
code before dialing a telephone number, or
2
if it must receive the
billing code after dialling a telephone number. (Refer to your PBX
manual or consult your PBX administrator for this information.)
Note: If you select AFTER for the BILLING CODE DIAL selection, you
must press the REDIAL key after dialing if you use the SPEAKER key.
Setting 27: DEPARTMENT CODE DIGITS
Use this setting if you are using Telephone Billing and need to change
the number of digits of Department Codes to accord with your PBX’s
telephone billing system. Enter any number from
3
to
9
.
♦
Initial setting: 4
all-FO6700.book Page 169 Wednesday, August 30, 2000 1:17 PM
Optional Settings
170
Setting 28: DISTINCTIVE RING
This sets the ring pattern to which your fax will answer if you
subscribe to a distinctive ring service. Enter a number from 1 to 5 to
select a pattern. See
Distinctive Ring
in Chapter 5 for more details.
♦
Initial setting: 5
Setting 29: VERIFICATION STAMP
Press
1
if you want the fax machine to stamp each original document
page as it is scanned. After scanning, you can check to see if all pages
have been stamped to verify that no double feeds occurred. Press
2
to
turn the function off.
Note:
To use this function, your dealer must install the Verification
Stamp option.
♦
Initial setting: 2
Setting 30: PRINT HOLD
Press
1
if you want the fax machine to hold received documents in
memory instead of immediately printing them out (note that you must
first enter a Print Hold passcode as explained in
Print Hold
in Chapter
5). To turn off the Print Hold function, press
2
, enter the 4-digit Print
Hold passcode, and then press
START
.
♦
Initial setting: 2
all-FO6700.book Page 170 Wednesday, August 30, 2000 1:17 PM
Optional Settings
171
6. Option
Settings
Setting 31: DIAL SELECTION
If the dual line option has been installed, you can use this setting to
specify how each line will be used. Reception only, transmission only,
or free (both reception and transmission are allowed) can be selected.
Enter a number from
1
to
7
as follows:
♦
Initial setting: 1
Note:
The Dial Selection setting will only appear if your dealer has
installed the dual line option.
Note:
If you set a line to “reception only” and Rapid Key or Speed
Dial numbers exist that specify use of that line, INVALID LINE SET
IN RAPID/SPEED # will appear in the display. Press
1
to change the
line selections in the Rapid Key or Speed Dial numbers to “no
selection”, or press
2
to cancel the “reception only” selection for the
line.
Note:
A line cannot be set to “transmission only” if it is being used for
FAST remote maintenance by your dealer.
1 (L1=TX/RX, L2=TX/RX): Both lines free
2
(L1=TX/RX, L2=RX): Line 1 free, Line 2 reception only
3
(L1=TX/RX, L2=TX): Line 1 free, Line 2 transmission only
4
(L1=RX, L2=TX/RX): Line 1 reception only, Line 2 free
5
(L1=RX, L2=TX): Line 1 reception only, Line 2 transmission
only
6
(L1=TX, L2=TX/RX): Line 1 transmission only, Line 2 free
7
(L1=TX, L2=RX): Line 1 transmission only, Line 2 reception
only
all-FO6700.book Page 171 Wednesday, August 30, 2000 1:17 PM
Optional Settings
172
Setting 32: COPY RESOLUTION
Use this setting to select the default copying resolution (the resolution
used for copying if a setting is not made with the
RESOLUTION
key). Press
1
(S-FINE) to set the default resolution to SUPER FINE,
or
2
to set it to FINE.
♦
Initial setting: 2
Setting 33: SEPARATE MODE
If desired, you can have the fax automatically draw a sheet of paper
from the paper tray after each fax reception. By loading colored (or
large) paper in the paper tray, each colored sheet drawn will act as a
separator that makes it easy to distinguish where one multi-page
document ends and another begins. A Transaction Report printed after
a reception will also be printed from the paper tray to act as a
separator sheet. Press
1
to turn on this function (be sure to load
appropriate paper in the paper tray), or
2
to turn it off. (Note that this
function will not operate for copy jobs. The function will turn off
automatically if the paper tray runs out of paper.)
♦
Initial setting: 2
Note: If you change the Separate Mode setting, Option Setting 16 will
subsequently appear in the display to allow you make an appropriate
setting for Cassette Selection.
Setting 34: POWER SAVE TYPE
This option sets the method for turning on Power Save Mode. Press
1
to select REAL TIME (turn Power Save Mode on and off by pressing
the
POWER SAVE
key), or
2
to select TIMER (automatic on and off
at preset times). For more information, see
Power Save Mode
in
Chapter 5.
♦
Initial setting: 1
all-FO6700.book Page 172 Wednesday, August 30, 2000 1:17 PM
173
7. Printing
Lists
7. Printing Lists and Reports
You can print lists showing settings and information entered in the fax
machine. You can also print out reports on recent activity and
individual operations after they are completed. The lists and reports
are described on the following pages.
To print a list, follow the steps below.
1
Press the
FUNCTION
key and
2
.
The display will show:
2
Press the numeric keys to enter the 2-
digit number (“01” to “12”) of the list
you want to print.
Or
Press
*
or
#
to scroll through the
lists. When the desired list appears,
press the
START
key.
Note: The content of some of the lists will change slightly if the dual line
option is installed.
2:LISTING MODE
ENTER #(01-16,*,#)
Example:
Activity Report
FUNCTION
0
1
2
Activity Report (List 01)
This report shows information on your most recently performed send
and receive operations (a combined maximum of 50 operations can
appear). The report is divided into two parts: the SEND REPORT,
which shows information on transmissions, and the RECEIVE
REPORT, which shows information on receptions.
all-FO6700.book Page 173 Wednesday, August 30, 2000 1:17 PM
Printing Lists and Reports
174
♦
If Option Setting 4 (Auto Listing) is set to YES, a report will be
automatically printed out whenever information on 50 operations
has accumulated. (A report can still be printed on demand at any
time.)
♦
All information is erased after a report is printed out. If automatic
print-out is turned off and the report is not printed manually for 50
operations, the information on the oldest operation will be overwrit-
ten each time a new operation is performed.
Explanation of headings
SENDER/
RECEIVER
The name or fax number of the other machine involved in
the transaction.
START
The time at which transmission/reception started.
TX/RX TIME
Total time taken for transmission/reception.
PAGES
Number of pages transmitted/received.
TYPE
CONF. TX
- A confidential operation was performed.
RELAY TX
- A relay operation was performed.
(T)
- A timer operation was performed.
(D)
- The document was sent directly from the feeder, not
from memory.
all-FO6700.book Page 174 Wednesday, August 30, 2000 1:17 PM
Printing Lists and Reports
175
7. Printing
Lists
NOTE
(One of the following notes will appear under
NOTE
in the
report to indicate whether the transaction was successful,
and if not, the reason for the failure.)
OK
- Transmission/reception was successful.
P. FA IL
- A power failure prevented the transaction.
JAM
- The printing paper or document jammed, preventing
the transaction.
BUSY -
The fax was not sent because the line was busy.
COM.E-0 to COM.E-31
- A telephone line error prevented
the transaction. See
Line Error
in
Problems and Solutions
in
Chapter 9.
CANCEL
- The transaction was cancelled because the
STOP
key was pressed, no document was in the feeder, or
the other machine requested transmission using a function
which your fax machine does not have.
CANCEL 3
- (Used for confidential transmission only)
A confidential transmission was cancelled because the
receiving machine does not have a confidential function, a
confidential passcode is not programmed in the receiving
machine, its memory is full, or it is not a Sharp model.
CANCEL 4
- (Used for confidential transmission only)
A confidential ransmission was cancelled because an
incorrect mailbox number was entered for a fax machine
with confidential mailboxes, or the other machine’s memory
is full.
CANCEL 5
- (Used for relay request only)
A relay request was not successful because the machine to
which the request was made has no relay function, it is not a
Sharp model, or its memory was full.
CANCEL 6
- (Used for relay request only)
A relay request was not successful because your machine’s
fax number has not been entered into the relay machine’s list
of permitted numbers, an automatic dialing number not
stored in the relay machine was specified, or your fax
number has not been entered in your machine as explained
in Chapter 1.
.
all-FO6700.book Page 175 Wednesday, August 30, 2000 1:17 PM
Printing Lists and Reports
176
CANCEL 7
- (Used for Subaddressing transmission only)
A Subaddressing transmission was not successful because
the receiving machine does not have Subaddressing
reception capability.
CANCEL 8
- (Used for Subaddressing transmission only)
A Subaddressing transmission was refused by the receiving
machine because the transmitted Subaddress or passcode
did not match any of the Subaddresses or passcodes in the
receiving machine.
Timer List (List 02)
This list shows the timer operations that are currently set.
all-FO6700.book Page 176 Wednesday, August 30, 2000 1:17 PM
Printing Lists and Reports
177
7. Printing
Lists
Telephone Number List (List 03)
This list shows the fax numbers that have been programmed for
automatic dialing.
Relay Group List (List 04)
This list shows the relay groups that have been programmed.
all-FO6700.book Page 177 Wednesday, August 30, 2000 1:17 PM
Printing Lists and Reports
178
Passcode List (List 05)
This list shows settings made for polling security, your name and fax
number as programmed in the fax machine, a sample of the header
printed at the top of every page you transmit (HEADER PRINT), and
the numbers entered in the relay passcode list.
Optional Setting List (List 06)
This list shows the current status of the option settings.
all-FO6700.book Page 178 Wednesday, August 30, 2000 1:17 PM
Printing Lists and Reports
179
7. Printing
Lists
Program and Group List (List 07)
The top part of this list shows the programs that have been entered.
The bottom part shows the fax numbers that have been programmed
into Group Keys.
Batch Transmission List (List 08)
The Batch Transmission List shows the documents that are currently
stored for batch transmission.
all-FO6700.book Page 179 Wednesday, August 30, 2000 1:17 PM
Printing Lists and Reports
180
Department Usage List (List 09)
This list shows total transmission time and pages transmitted
(including polling time and pages polled) for each department during
the period indicated on the list. The information is only available if
Department Control has been activated. The bottom part of the list
shows information about relay broadcast operations performed on the
request of other fax machines.
♦
Each time you print out the report, the data is cleared and a new
period begins.
Confidential Reception List (List 10)
This list shows which mailboxes have received confidential
documents and the total number of pages received. Print this list out
whenever RCVD CONFIDENTIAL RX appears in the display.
all-FO6700.book Page 180 Wednesday, August 30, 2000 1:17 PM
Printing Lists and Reports
181
7. Printing
Lists
Anti Junk Number List (List 11)
This list shows the fax numbers from which reception is not allowed.
Subaddressing TX Table List (12)
This list shows the Subaddressing transmission tables that have been
created.
prpr.fm Page 181 Wednesday, August 30, 2000 1:39 PM
Printing Lists and Reports
182
Transaction Report
This report is printed out automatically after an operation is
completed to allow you to check the result. The fax machine is set at
the factory to print out the report only when an error occurs. If
desired, you can change the setting to have it printed out under a
variety of other conditions. See Option Setting 5 (Print Selection) in
Chapter 6.
♦
You can also print out the Transaction Report on demand by press-
ing the
REPORT
key after the operation is completed.
♦
The same headings appear in the Transaction Report as in the
Activity Report. See
Activity Report
in this chapter for an explana-
tion of the headings.
♦
The top part of the first page of the document will also appear
below the report if the document was sent from memory. If confi-
dentiality is required, you can prevent printing of the top part of the
document by setting Option Setting 15 (Image Memory Print) to
NO.
all-FO6700.book Page 182 Wednesday, August 30, 2000 1:17 PM
183
8. Maintenance
8. Maintenance
Cleaning the Scanning Glass and Rollers
Clean the reading glass and rollers frequently to ensure the quality of
your transmitted images and copies.
1
Open the operation panel.
•
Squeeze the release marked
PANEL RELEASE
and pull up.
2
Wipe the scanning glass, white
backplate, and rollers with a soft
cloth.
•
Make sure that all dirt and stains
(such as correcting fluid) are
removed, as dirt will cause vertical
lines on transmitted images and
copies. (If necessary, wipe with
denatured alcohol.)
Scanning
glass
White
backplate
all-FO6700.book Page 183 Wednesday, August 30, 2000 1:17 PM
The Housing
184
The Housing
Wipe the external parts and surface of the machine with a dry cloth.
Caution!
Do not use benzene or thinner. These solvents may damage or
discolor the machine.
Replacing the Verification Stamp
If you are using the Verification Stamp function, you will need to
replace the ink cartridge in the stamp unit when it runs out of ink
(when the stamped mark on original documents becomes faint). A
new ink cartridge can be obtained from your dealer.
1
Remove the original document OUT
tray.
2
Press down on the protruding tab of
the green ink cartridge and pull the
cartridge out with your fingers.
all-FO6700.book Page 184 Wednesday, August 30, 2000 1:17 PM
Replacing the Verification Stamp
185
8. Maintenance
3
Insert the new ink cartridge into the
machine (make sure that the tab is
facing out).
4
Replace the original document OUT
tray.
all-FO6700.book Page 185 Wednesday, August 30, 2000 1:17 PM
186
9. Troubleshooting
Problems and Solutions
Line error
Problem Solution
LINE ERROR appears in
the display, and/or a
transaction report is
printed out with
COM. E-
and a number from
0
to
31
in the
NOTE
column.
Try the transaction again. If the error persists, check
the following:
• Check the hookup. The cord from the
TEL. LINE 1
jack to the wall jack should be no longer than six
feet.
• Make sure there are no modem devices sharing the
same telephone line.
• Check with the other party to make sure their fax
machine is functioning properly.
• Have your telephone line checked for line noise.
• Try connecting the fax machine to a different
telephone line.
• If the problem still occurs, your fax machine may
need service.
all-FO6700.book Page 186 Wednesday, August 30, 2000 1:17 PM
Problems and Solutions
187
9. Trouble-
shooting
Dialing and transmission problems
Problem Solution
Dialing is not possible. • Make sure the power cord is properly plugged into
a power outlet.
• Make sure that the telephone line is properly
connected to both the
TEL. LINE 1
jack and the
wall jack.
• Make sure that the fax machine is set to the correct
dialing mode for your telephone line. See Option
Setting 22 in Chapter 6.
The power is on, but no
transmission takes place.
• Make sure that the receiving machine has paper.
• Make sure that the telephone line cord is plugged
into the
TEL. LINE 1
jack, and not the
TEL. SET
jack.
• If the receiving machine is in manual mode with no
attendant, reception will not be possible.
• If the receiving machine is not a Sharp model,
make sure it is G3 compatible.
• Check the display for error messages.
• Press the
SPEAKER
key and check for a dial tone.
Nothing is printed at the
receiving end.
• Make sure that the document for transmission is
placed face down in the feeder.
A distorted image is
received at the other end.
• If ECM mode (Option Setting 9) is turned off, noise
on the telephone line may cause distortion. Try
sending the document again.
• Make a copy of the document on your fax machine.
If the copy is also distorted, your fax machine may
need service.
all-FO6700.book Page 187 Wednesday, August 30, 2000 1:17 PM
Problems and Solutions
188
Reception and copying problems
Problem Solution
The fax machine doesn’t
receive documents
automatically.
• Make sure that the reception mode is set to AUTO.
If you subscribe to a distinctive ring service, make
sure that the Distinctive Ring function is set to the
correct ring pattern. If you do not subscribe to a
distinctive ring service, make sure that Distinctive
Ring is set to OFF SETTING. (See Distinctive Ring
in Chapter 5.)
The power is on, but no
reception takes place.
• Make sure that the wall jack is connected to the
TEL. LINE 1
jack, and not the
TEL. SET
jack.
The printing paper comes
out blank when you try to
receive a document.
• Make sure that the document is loaded properly in
the feeder of the transmitting machine. Make a
copy or print a report to confirm the printing ability
of your machine.
The received document is
faint.
• Ask the other party to send higher contrast
documents. If the contrast is still too low, your fax
machine may need service. Make a copy or print a
report to check your machine’s printing ability.
• The toner cartridge may need replacement.
Received images are
distorted.
• If ECM mode (Option Setting 9) is turned off, noise
on the telephone line may cause distortion. Have
the other party try sending the document again.
• If the other machine has ECM mode, make sure
this feature is turned on in both fax machines (see
Option Setting 9).
• Make a copy or print a report on your fax machine.
If the copy or report is also distorted, your fax
machine may need service.
• The drum cartridge may be damaged. Try a new
drum cartridge.
all-FO6700.book Page 188 Wednesday, August 30, 2000 1:17 PM
Problems and Solutions
189
9. Trouble-
shooting
The quality of copies is
poor and/or black spots
appear.
• Any dirt or material on the scanning glass will
cause spots to appear on copies and transmitted
faxes. Clean the scanning glass as explained in
Chapter 8.
Dots appear at regular
intervals on received
documents and copies.
• The drum cartridge may be damaged. Replace the
drum cartridge.
General problems
Problem Solution
Nothing appears in the
display.
• Make sure the power cord is properly plugged into
a power outlet and the power switch is turned on.
• Connect another electrical appliance to the outlet to
see if it has power.
The machine does not
respond when you press
any of its keys.
• If a beep sound is not made when you press the
keys, turn off the power switch and then turn it on
again several seconds later.
Automatic document
feeding does not work for
transmission or copying.
• Check the size and weight of the document (see
Transmittable Documents
in Chapter 2).
No reception occurs when
polling is attempted.
• Make sure you have not run out of paper.
• Make sure the transmitting machine is in automatic
reception mode.
• If the transmitting machine has polling security,
make sure that your fax number has been entered
both in your machine and in the transmitting
machine.
all-FO6700.book Page 189 Wednesday, August 30, 2000 1:17 PM
Messages and Signals
190
Messages and Signals
Display messages
CHECK TRAY/CASSETTE This indicates that a paper jam has occurred in the
tray or one of the cassettes, or that one of the
cassettes is not installed properly.
CONF REFUSED A confidential transmission has been denied
because you entered an incorrect mailbox number
for a machine with mailboxes.
CONF. RX ERROR Confidential reception was cancelled because the
mailbox number specified by the transmitting
machine is not programmed in your fax machine.
CHECK COVER OR DRUM The operation panel is open or the drum cartridge
has not been installed. Close the cover or install
the drum cartridge.
DRUM LIFE OVER The drum cartridge must be replaced.
FAX RCVD IN MEMORY A fax has been received in memory because the
toner cartridge needs replacement, you have run
out of printing paper, or the paper is jammed. The
fax will automatically print out when the problem is
fixed.
FUNCTION MODE The
FUNCTION
key has been pressed.
LINE ERROR Transmission or reception was not successful.
Press
STOP
to clear the message and then try
again. If the error persists, see
Line Error
in
Problems and Solutions
in this chapter.
MEMORY FULL ERROR An internal memory error occurred. You may need
to resend one or more pages of the document
being transmitted when the error occurred.
MEMORY FULL ERROR
START=OK,STOP=CANCEL
The memory is full (this message appears when
Option Setting 23, Quick On-line, is set to NO).
Press the
START
key to send only the pages
already scanned, or the
STOP
key to cancel the
entire transmission.
all-FO6700.book Page 190 Wednesday, August 30, 2000 1:17 PM
Messages and Signals
191
9. Trouble-
shooting
NO CONF. FUNC Confidential transmission was cancelled because
the receiving machine does not have a
confidential function, a confidential passcode is
not programmed in it, its memory is full, or it is not
a Sharp model.
NO PAPER This message will be followed by one of the paper
sources in parentheses, and informs you that the
paper source is out of paper (UPPER indicates
the upper cassette, and LOWER indicates the
lower cassette). If no paper source is indicated, all
paper sources are out of paper.
NO RELAY FUNC A relay request has been denied because the
other machine does not have a relay broadcast
function, its memory is full, or it is not a Sharp
machine.
ONHOOK DIAL MODE The
SPEAKER
key has been pressed and the fax
machine is waiting for you to dial.
PAPER JAM The printing paper is jammed. See the following
section,
Clearing Paper Jams
.
POWER SAVE MODE Power Save Mode is on. See
Power Save Mode
in
Chapter 5.
RCVD CONF. FAX A confidential fax has been received in memory.
Print the fax as explained in
Confidential
Operations
in Chapter 5.
RCVD PRINT HOLD FAX The Print Hold function has been turned on and
you have received one or more faxes in memory.
Print out the faxes as explained in
Print Hold
in
Chapter 5.
RCVD RELAY REQUEST Your fax machine has received a Relay Broadcast
request and is transmitting the requested
document to the end receiving machines. See
Relay Broadcast
in
Relay Request
in Chapter 5.
all-FO6700.book Page 191 Wednesday, August 30, 2000 1:17 PM
Messages and Signals
192
RELAY REFUSED A relay request has been denied because your fax
number has not been entered in the relay
machine’s list of permitted numbers, an auto dial
number not programmed in the relay machine was
specified, or your fax number has not been
programmed in your machine.
REMOVE ORIGINAL(S) The original document is jammed. See the
following section,
Clearing Paper Jams
.
SIZE ERROR This message will be followed by one of the paper
sources in parentheses, and informs you that the
paper loaded in that source is not all the same
size (UPPER indicates the upper cassette, and
LOWER indicates the lower cassette).
REPLACE TONER The toner cartridge must be replaced.
RX DOCUMENT TRAY OFF The received document tray is not attached.
Attach it as explained in
Connections
in Chapter 1
(the tray must be attached for the fax machine to
operate properly.)
WAITING<MEMORY FULL> The memory has become full and scanning has
stopped during scanning of a multi-page
document. Scanning will automatically resume
when sufficient memory becomes free (for
example, after several pages are transmitted).
Audible signals
Continuous tone 3 seconds Indicates the end of transmission,
reception, or copying.
Intermittent tone
(3 beeps)
5 seconds
(1 second on, 1
second off)
Indicates incomplete transmission,
reception, or copying.
Rapid intermittent
tone
35 seconds
(0.7 seconds on,
0.3 seconds off)
Indicates that an extension phone
connected to the fax is off hook.
all-FO6700.book Page 192 Wednesday, August 30, 2000 1:17 PM
Clearing Paper Jams
193
9. Trouble-
shooting
Clearing Paper Jams
Clearing a jammed document
If the original document doesn’t feed properly during transmission or
copying, or REMOVE ORIGINAL(S) appears in the display, first try
pressing the
START
key. If the document doesn’t feed out, open the
operation panel and remove it.
Important:
Do not try to remove a document without opening the operation panel.
This may damage the feeder mechanism.
1
Open the operation panel.
•
Squeeze the release marked
PANEL RELEASE
and pull up.
2
Remove the document.
3
Close the operation panel, making
sure it clicks into place.
all-FO6700.book Page 193 Wednesday, August 30, 2000 1:17 PM
Clearing Paper Jams
194
Clearing jammed printing paper
If the printing paper jams, PAPER JAM will appear in the display.
Follow the steps below to clear the jam.
1
Press the green release and open the
print compartment cover.
•
Caution!
The fusing unit inside the print
compartment becomes very hot
during operation. Be careful not to
touch the inside of the compart-
ment.
2
If the jammed paper is visible in the
print compartment, pull it out.
•
Make sure no torn pieces of paper
remain in the print compartment
and rollers.
or
all-FO6700.book Page 194 Wednesday, August 30, 2000 1:17 PM
Clearing Paper Jams
195
9. Trouble-
shooting
4
Open the black cover (hinged on the
left) at the bottom of the
compartment. If jammed paper is
visible, remove it.
3
If the jammed paper isn’t visible,
remove the toner cartridge and then
the drum cartridge.
5
Close the black cover. Reinsert the
drum cartridge and then the toner
cartridge.
•
Insert the drum cartridge and toner
cartridge by aligning the colored
numbers on the cartridges with
their corresponding colored num-
bers on the sides of the print com-
partment.
•
When finished, close the print com-
partment cover.
Blue
Green
Blue
Green
all-FO6700.book Page 195 Wednesday, August 30, 2000 1:17 PM
Clearing Paper Jams
196
7
Replace the paper cassette.
6
If the display still indicates that paper
is jammed, open the cassettes and
remove the jammed paper.
all-FO6700.book Page 196 Wednesday, August 30, 2000 1:17 PM
FCC Regulatory Information
197
FCC Regulatory Information
This equipment complies with FCC rules, Part 68. On this equipment is a label
that contains, among other information, the FCC Registration Number and
Ringer Equivalence Number (REN) for this equipment. If requested, this
information must be provided to your telephone company.
An FCC compliant telephone cord and modular plug is provided with this
equipment. This equipment is designed to be connected to the telephone network
or premises wiring using a compatible modular jack which is Part 68 compliant.
This equipment connects to the telephone network through a standard USOC RJ-
11C network interface jack.
The REN is used to determine the quantity of devices which may be connected to
your telephone line and still have all of those devices ring when your number is
called. Too many devices on one line may result in the devices not ringing in
response to an incoming call. In most, but not all, areas as the sum of the RENs of
all devices should not exceed five (5.0). To be certain of the number of devices
that may be connected to your line, as determined by the total REN, contact your
local telephone company.
If this equipment causes harm to the telephone network, your telephone company
may disconnect your service temporarily. If possible, they will notify you in
advance. If advance notice is not practical, you will be notified as soon as
possible. You will also be advised of your right to file a complaint with the FCC.
Your telephone company may make changes in its facilities, equipment,
operations, or procedures that could affect the operation of your equipment. If
this happens, the telephone company will provide advance notice in order for you
to make necessary modifications to maintain uninterrupted service.If the
equipment is causing harm to the telephone network, your telephone company
may ask you to disconnect the equipment until the problem resolved.
If you have any questions or problems which cannot be solved by reading this
manual, please contact Sharp Document Network System of America at Sharp
Plaza, Mahwah, NJ 07430-2135. The customer number is 800-237-4277.
This equipment may not be used on coin service provided by the telephone
company. Connection to party lines is subject to state tariffs. Contact your state’s
public utility commission, public service commission, or corporation
commission for more information.
When programming and/or making test calls to emergency numbers:
♦
Remain on the line and briefly explain to the dispatcher the reason for the call.
♦
Perform such activities in the off-peak hours, such as early morning or late
evening.
all-FO6700.book Page 197 Wednesday, August 30, 2000 1:17 PM
198
S H A R P
Date Revised:
Date Issued :May. 28, 1999
MATERIAL SAFETY DATA SHEET (1/2)
MSDS No. B-1020
S ec t io n 1 . P ro d uc t I de n tif i c at i on
Product
: FO-47ND / DUNT-455BSCZZ (Toner Cartridge)
Section 2. Supplier's Name and Address
Sharp Corporation
22-22 Nagaike-cho, Abeno-ku, Osaka, Japan
Local suppliers are listed below. Please contact the nearest supplier for additional information.
Se ct ion 3. Ing re die nts
Ingredients CAS No. Proportion OSHA PEL ACGIH TLV Other Limits
Polyester resin (NJ TSRN 361615-5042-P) >90% Not listed Not listed None
Carbon black 1333-86-4 1 - 5% 3.5 mg/m
3
3.5 mg/m
3
TWA(Austl) : 3 mg/m
3
Polyolefin wax 9003-07-0 1 - 5% Not listed Not listed None
Polyolefin wax 25722-45-6 (TOTAL OF BOTH) Not listed Not listed None
Organic pigment (NJ TSRN 361615-5025-P) 1 - 5% Not listed Not listed None
S e c t i o n 4 . H a z a r d o u s I d e n t i f i c a t i o n ( E m e r g e n c y O v e r v i e w )
Toner is a fine, black powder possessing no immediate hazard. There are no anticipated carcinogenic effects
from exposure based on animal tests performed using toner. When used as intended according to instructions,
studies do not indicate any symptoms of fibrosis will occur.
Se ct io n 5. Hea lt h H az a rd D at a
Route(s) of Entry
:
Inhalation? Skin? Ingestion?
Yes Yes(Eye contact) Yes
Health Hazard
:
Inhalation
, LC50(g/m
3
/4h) : >0.74(Rats)* (This was the highest attainable concentration.)
Ingestion
(oral), LD50(mg/kg) : >5000 (Rats) *
Dermal
, LD50 (mg/kg) : >2000 (Rats) *
Eye irritation
: Not an irritant (rabbits) *
Skin irritation
: Not an irritant (rabbits) *
Skin sensitizer
: No data available
Mutagenicity
: Negative * (AMES test)
(* = Based on data for other products with similar ingredients)
Carcinogenicity
: In 1996 the IARC reevaluated carbon black as a Group 2B carcinogen (possible human carcinogen).
This classification is given to chemicals for which there is inadequate humanevidence, but sufficient ani-
mal evidence on which to base an opinion of carcinogenicity. Theclassification is based upon the devel-
opment of lung tumors in rats receiving chronic inhalationexposures to free carbon black at levels that
induce particle overload of the lung. Studiesperformed in animal models other than rats did not show
any association between carbon black and lung tumors. Moreover, a two-year cancer bioassay using a
typical toner preparation containing carbon black demonstrated no association between toner exposure
and tumor development in rats.
Chronic Effect
: Prolonged inhalation of excessive dust may cause lung damage. It is attributed to “lung overloading”, a
generic response to excessive amounts of any dust retained in the lungs for a prolonged interval. Use of
this product as intended does result in inhalation of excessive dust. In a study in rats by chronic inhala-
tion exposure to a typical toner, a mild to moderate degree of lung fibrosis was observed in 92% of rats
in the high concentration (16mg/m
3
)
exposure group, and a minimal to mild degree of fibrosis was
noted in 22% of the animals in the middle (4mg/m
3
) exposure group. But no pulmonary change was
reported in the lowest (1mg/m
3
) exposure group, the most relevant level to potential human exposures.
(Country) (Name and Telephone Number)
U.S.A. Sharp Document Network System of America
Telephone number for information: 1-800-237-4277
Emergency telephone number : 1-800-255-3924
Canada Sharp Electronics of Canada Ltd.
Telephone number for information: 905-890-2100
Emergency telephone number : 1-800-255-3924
all-FO6700.book Page 198 Wednesday, August 30, 2000 1:17 PM
199
S H A R P
Date Revised:
Date Issued : May. 28, 1999
MATERIAL SAFETY DATA SHEET (2/2)
MSDS No. B-1020
Signs and Symptoms of Exposure
: No symptoms expected with intended use.
Medical Conditions Generally Aggravated by Exposure
: None
Emergency and First Aid Procedures
:
Inhalation - - - If symptoms are experienced, remove source of contamination or move victim to fresh air and obtain medical
advice.
Ingestion
- - - If irritation or discomfort occurs, obtain medical attention immediately.
Skin
- - - - - - - Flush with gently flowing water (preferably lukewarm) and soap for 15 minutes or until particle is removed. If irri-
tation does occur, obtain medical advice.
Eye
- - - - - - - Do not allow victim to rub eye(s). Flush with gently flowing water (preferably lukewarm) for 15 minutes or until
particle is removed. Have victim look right and left, and, then up and down. If irritation does occur, obtain medi-
cal attention. DO NOT attempt to manually remove anything stuck to the eye(s).
Se ct ion 6. P hy sic al C h e mic al C ha ra c teri s ti cs
Boiling Point
: Not applicable
Odor
: Faint odor
Melting Point
: No data available
Specific Gravity
: 1.2
Vapor Pressure
:
Not applicable
Solubility in Water
: Negligible
Vapor Density
: Not applicable
PH
: Not applicable
Evaporation Rate
: Not applicable
Viscosity
: Not applcable
Appearance
:
Powder
Color
: Black
Sect ion 7. Fire and Ex plos ion Data
Flash Point (Method Used)
: Not applicable
Ignition Temperature
:450
°
C * (* = Based on data for other products with similar ingredients)
Flammable Limits
: (LEL):No data available(UEL): No data available
Extinguishing Media
: CO2, water spray, foam and dry chemical
Special Fire Fighting Procedure
:None
Unusual Fire and Explosion Hazard
: If dispersed in air, like most finely divided organic powders, may form an
explosive miture.
Sensitivity to Mechanical Impact
: No data available
Sensitivity to Static Charge
: No data available
Section 8. Reactivity Data
Stability
:Stable
Incompatibility (Material to Avoid)
: Oxidizing materials
Hazardous Decomposition
:CO, CO2
Hazardous Polymerization
: No data available
Section 9. Precautions for Safe Handling and Use
Personal Protection Information (Respiratory, Eye Protection and Protective Glove)
: None required with intended use.
Engineering Control / Ventilation
: None required with intended use.
Work / Hygienic Practice
: Wash hands after handling. Try not to disperse the particles.
Steps to be taken in case of Spill or Leak
: Wipe off with paper or cloth. DO NOT use vacuum cleaner. If a large
amount is released. It may create a dust explosion as would most finely
divided organic powders.
Waste Disposal Method
: Waste material may be disposed under conditions which meet all fed-
eral, state and local environmental regulations.
Sect ion 10. R eg ulato ry Infor mation
NFPA Rating (U.S.A.)
: Health : 1 Flammability : 1 Reactivity : 0
WHMIS Legislation (Canada)
: Not applicable
Transport Information
:None
UN No.
:None
Sect ion 11. Ot her In for ma tion
References : IARC(1996), IARC Monographs on the Evaluation of the Carcinogenic Risk of Chemicals to Humans, Vol. 65,
Printing Process and Printing Inks, Carbon Black and Some Nitro Compounds, Lyon, pp-149-261
H. Muhle, B. Bellmann, O. Creutzenberg, C. Dasenbrock, H. Ernst, R. Kilpper, J. C. Mackenzie, P. Morrow, U. Mohr, S.Tak-
enaka, and R. Mermelstein (1991) Pulmonary Response to Toner upon Chronic Inhalation Exposure in Rats. Fundamental
and Applied Toxicology 17, pp. 280-299
all-FO6700.book Page 199 Wednesday, August 30, 2000 1:17 PM
200
A
Activity Report
,
173
Auto Listing
,
164
Alarm volume
,
168
Anti Junk Fax
,
156
,
168
Anti Junk Number List
,
181
Audible signals
,
192
Auto Cover Sheet
,
165
Auto reception mode
,
71
,
72
Auto-dial numbers, programming
,
43
B
Batch page numbering
,
69
Batch transmission
,
129
-
131
Batch Transmission List
,
179
Beep length
,
169
Broadcasting
,
77
-
79
C
Canceling a fax
,
63
,
66
Cassette Selection
,
166
Chain Dialing
,
47
,
63
Changeover key
,
63
Confidential operations
,
82
-
87
Confidential Reception List
,
180
Contrast
,
40
Contrast key
,
40
Copies, making
,
74
Copy Cut-off
,
166
Copy resolution
,
172
Copying Scanning
,
165
Cover Sheet
,
67
Auto Cover Sheet
,
165
D
Date, setting
,
32
Daylight Saving Time
,
33
Department Code Digits
,
169
Department Control
,
153
-
155
Department Usage List
,
180
Dial mode
,
168
Dial Selection
,
171
Dialing
Chain
,
47
,
63
Direct Keypad
,
60
Normal
,
41
,
49
Rapid Key
,
58
Speed
,
59
Direct Keypad Dialing
,
60
Distinctive ring
,
160
Document feeder
,
38
Document guides
,
38
Document key
,
56
Document restrictions
,
37
Document sizes
,
36
Document, maximum scanning area
,
37
Drum cartridge
Installing and replacing
,
21
-
25
Drum cartridge indicator
,
25
Dual-line option
,
19
Duplex Scanning
,
149
E
Error Correction Mode (ECM)
,
165
F
Fine Resolution Priority
,
163
G
Group Keys
,
80
-
81
H
Halftone setting
,
39
,
171
Heater mode
,
168
Housing, cleaning
,
184
Index
all-FO6700.book Page 200 Wednesday, August 30, 2000 1:17 PM
Index
201
I
Image Memory Print
,
166
J
Jams, clearing
,
193
-
196
L
Letters, entering
,
31
Line error
,
186
LINE IN USE light
,
10
Loading the document
,
38
M
Manual reception mode
,
71
,
72
Memory
Checking documents in
,
65
,
73
Sending faxes from
,
56
Substitute reception to
,
73
Memory retransmission
,
64
Multi TTI
,
169
N
Normal Dialing
,
41
,
49
Number of rings in AUTO reception
,
163
Number of rings in manual reception
,
163
O
Optional Setting List
,
178
P
Page Counter key
,
69
Page numbering, batch
,
69
Paper jams, clearing
,
193
-
196
Paper, loading
,
26
Passcode List
,
178
Pauses in automatic dialing
,
44
Personal books
,
49
-
55
Polling
,
103
-
110
Security Selection
,
165
Power Save Mode
,
111
-
116
Print Hold
,
151
-
152
,
170
Priority key
,
56
Program and Group List
,
179
Programs
,
132
-
148
Q
Quick On-line
,
168
R
Rapid Key Dialing
,
58
Recall Interval
,
164
Recall Times
,
164
Receive Reduce
,
166
Reception mode
Auto
,
71
,
72
Manual
,
71
,
72
Setting
,
71
Redial key
,
42
Redialing
,
42
,
64
Relay Broadcast
,
94
Relay Group List
,
177
Relay Request
,
88
-
93
Resolution
,
39
Resolution key
,
40
Retransmission interval
,
167
Retransmission times
,
167
Ringer volume
,
35
S
Scanning glass, cleaning
,
183
Search Dial
,
61
Seperate Mode
,
172
Speaker volume
,
34
Speed Dialing
,
59
STATUS CHECK light
,
10
Subaddressing transmission
,
96
-
102
Subaddressing TX Table List
,
181
T
TEL. LINE jack
,
17
all-FO6700.book Page 201 Wednesday, August 30, 2000 1:17 PM
Index
202
TEL. SET jack
,
17
Telephone
Connecting
,
17
Telephone billing
,
158
Telephone Billing Code
,
169
Telephone line cord
,
17
Telephone line status, checking
,
63
Telephone Number List
,
177
Time, setting
,
32
Timer
,
117
Timer List
,
176
Toner cartridge
Installing and replacing
,
21
-
25
Toner cartridge indicator
,
25
Transaction Report
,
182
Print Selection
,
164
V
Verification Stamp
,
20
,
170
Replacing
,
184
all-FO6700.book Page 202 Wednesday, August 30, 2000 1:17 PM
203
all-FO6700.book Page 203 Wednesday, August 30, 2000 1:17 PM
204
all-FO6700.book Page 204 Wednesday, August 30, 2000 1:17 PM
NOTICE
BE SURE TO ASK YOUR AUTHORIZED SHARP DEALER
ABOUT THE WARRANTY THAT YOUR SELLING DEALER
EXTENDS TO YOU. In order to assure you, the end-user, of
warranty protection, Sharp extends a limited warranty to each
of its authorized dealers and, in turn, requires each of its
authorized dealers to extend its own warranty to you on terms
that are no less favorable than those given to the dealer by
Sharp. You should be aware, however, that Sharp does not
itself extend any warranties, either express or implied, directly
to you, the end-user, and no one is authorized to make any
representations or warranties on behalf of Sharp. Specifically,
SHARP DOES NOT EXTEND TO YOU, THE END-USER,
ANY EXPRESS WARRANTY OR ANY IMPLIED WARRANTY
OF MERCHANTABILITY, FITNESS FOR USE OR FITNESS
FOR ANY PARTICULAR PURPOSE IN CONNECTION WITH
THE HARDWARE, SOFTWARE OR FIRMWARE EMBODIED
IN, OR USED IN CONJUNCTION WITH THIS PRODUCT.
Sharp is not responsible for any damages or loss, either
direct, incidental or consequential, which you, the end-user,
may experience as a result of your purchase or use of the
hardware, software or firmware embodied in or used in con-
junction with this Product. Your sole remedy, in the event that
you encounter any difficulties with the Product, is against the
authorized dealer from which you purchased the Product.In
the event that this authorized dealer does not honor its war-
ranty commitments, please contact the Vice President, Sharp
Document Network System of America, Business Product
Group, Sharp Plaza, Mahwah, NJ 07430-2135, so that Sharp
can try to help assure complete satisfaction of all the warranty
rights to which you are entitled from the authorized dealer.
Warranty.fm Page 27 Wednesday, August 30, 2000 11:13 AM
PRINTED IN THAILAND
(TINSE4149XHTZ)
SHARP DOCUMENT NETWORK SYSTEM OF
AMERICA
Sharp Plaza, Mahwah, New Jersey 07430-2135
SHARP CORPORATION
FOR YOUR RECORDS
Please record the model number and serial number below, for easy
reference, in case of loss or theft. These numbers are located on the
rear side of the unit.Space is also provided for other relevant
information.
Model Number
Serial Number
Date of Purchase
Place of Purchase
back.fm Page 1 Wednesday, August 30, 2000 11:13 AM
