User Manual Brother FAX-2920

Documents for Brother FAX-2920

User Manual

For FAX-2920. Also, The document are for others Brother models: FAX-2820, FAX-2910, MFC-7220, MFC-7225N

• USER’S GUIDE FAX-2820/FAX-2910/FAX-2920/MFC-7220/MFC-7225N1
  • Brother numbers3
    • Register your product3
    • Frequently asked questions (FAQs)3
    • For Customer Service3
    • Brother fax back system (USA only)4
  • Ordering accessories and supplies4
    • Notice - Disclaimer of Warranties (USA and Canada)5
    • Compilation and Publication Notice5
    • Brother® One Year Limited Warranty and Replacement Service (USA only)6
    • Brother® One Year Limited Warranty and Replacement Service (USA only)7
    • BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only)8
  • Safety precautions9
    • To use the machine safely9
  • Quick Reference Guide11
    • Sending Faxes11
    • Storing numbers11
    • Dialing operations11
    • Making copies12
  • Table of Contents13
  • 1 Introduction19
    • Using this Guide19
    • Choosing a location20
    • How to access the complete User’s Guide (MFC-7220 and MFC-7225N only)21
      • To view Documentation (For Windows®)21
        • How to find Scanning instructions21
      • To view Documentation (For Macintosh®)22
        • How to find Scanning instructions22
    • Control panel overview23
    • Load document25
      • Using the automatic document feeder (ADF)25
    • About paper26
      • Recommended paper26
      • Choosing acceptable paper26
        • Paper capacity of the paper trays27
      • How to load paper28
        • To load paper or other media in the paper tray28
        • To load paper or other media in the manual feed slot29
    • About fax machines30
      • Custom features30
        • Do you have Voice Mail on the phone line?30
        • Why should there be problems?30
        • How can you avoid possible problems?30
      • Fax tones and handshake31
      • ECM (Error Correction Mode)31
  • 2 Getting started32
    • Initial setup32
      • Setting the Date and Time32
      • Setting Tone and Pulse dialing mode (For Canada only)32
      • Setting the Station ID33
    • General Setup34
      • Setting the Mode Timer (FAX-2820, FAX-2910 and FAX-2920 only)34
      • Setting the Mode Timer (MFC-7220 and MFC-7225N only)34
      • Setting the Paper Type35
      • Setting the Paper Size35
      • Setting the Ring Volume36
      • Setting the Beeper Volume36
      • Setting the Speaker Volume36
      • Setting the Handset Volume37
      • Choosing the Handset Volume (For Volume Amplify)37
      • Setting Volume Amplify38
      • Turning on Automatic Daylight Savings Time38
      • Toner Save38
      • Sleep Time39
      • Setting the LCD Contrast39
      • Security40
      • TX Lock (FAX-2820, FAX-2910 and MFC-7220 only)40
        • Setting up the password40
        • Changing the TX Lock password40
        • Turning TX Lock on41
        • Turning TX Lock off41
      • Memory Security (FAX-2920 and MFC-7225N only)41
        • Setting up the password42
        • Changing the Memory Security password42
        • Turning Memory Security on42
        • Turning Memory Security off42
      • Setting Lock43
        • Setting up the password43
        • Changing the Setting Lock password44
        • Turning Setting Lock on44
        • Turning Setting Lock off44
  • 3 Setup Send45
    • How to enter Fax mode45
    • How to dial45
      • Manual dialing45
      • One-Touch Dialing45
      • Speed-Dialing46
      • Search46
      • Fax Redial47
    • How to Fax47
      • Faxing from the ADF47
      • Automatic transmission47
      • Manual transmission47
      • Sending a fax at the end of a conversation48
      • Out of Memory message48
    • Basic sending operations48
      • Sending faxes using multiple settings48
      • Contrast49
      • Fax Resolution49
      • Dual Access50
      • Real Time Transmission50
      • Broadcasting51
      • Checking job status52
      • Canceling a fax in progress52
      • Canceling a scheduled job52
    • Advanced sending operations53
      • Composing the electronic Cover Page53
        • Composing your own comments53
        • Cover page for the next fax only53
        • Send a cover page for all faxes54
        • Using a printed cover page54
      • Overseas Mode54
      • Delayed Fax55
      • Delayed Batch Transmission55
      • Setting up Polled Transmit56
  • 4 Setup Receive57
    • Basic receiving operations57
      • Choosing the Receive Mode57
        • To select or change your Receive Mode58
      • Setting the Ring Delay58
      • Setting the F/T Ring Time (Fax/Tel mode only)59
      • Easy Receive59
      • Printing a reduced incoming fax (Auto Reduction)60
      • Receiving a fax at the end of a conversation60
    • Advanced receiving operations61
      • Printing a fax from the memory61
      • Setting the Print Density61
      • Polling61
        • Setting up Polling Receive61
        • Setting up Sequential Polling Receive62
  • 5 Quick-Dial numbers and dialing options63
    • Storing numbers for easy dialing63
      • Storing One-Touch numbers63
      • Storing Speed-Dial numbers64
      • Changing One-Touch / Speed-Dial numbers64
      • Setting up Groups for Broadcasting65
    • Dialing options66
      • Access codes and credit card numbers66
      • Pause66
      • Tone or Pulse (For Canada only)66
  • 6 Remote Fax Options67
    • Setting Remote Fax Options67
      • Setting up Fax Forwarding67
      • Programming your pager number68
      • Setting Fax Storage68
      • PC Fax Receive (MFC-7220 and MFC-7225N only)69
      • Turning off Remote Fax Options70
      • Changing Remote Fax Options70
      • Setting your Remote Access Code71
    • Remote Retrieval71
      • Using your Remote Access Code71
      • Remote commands72
      • Retrieving fax messages73
      • Changing your Fax Forwarding number73
  • 7 Printing reports74
    • Fax settings and activity74
      • Customizing the Transmission Verification Report74
      • Setting the Journal Period75
      • Printing reports75
        • How to print a report75
  • 8 Making copies76
    • Using the machine as a copier76
      • Enter Copy mode76
      • Making a single copy76
      • Making multiple copies77
      • Stop copying77
    • Using the temporary Copy key77
      • Using the Options key78
        • Enlarging or reducing the copied image79
        • Quality80
        • Sorting copies using the ADF80
        • Making N in 1 copies (Page Layout)81
    • Changing the default copy settings82
      • Quality82
      • Adjusting contrast82
    • Out of Memory message82
  • 9 Software and Network Features (MFC-7220 and MFC-7225N only)83
  • 10 Important information84
    • Standard telephone and FCC Notices These notices are in effect on models sold and used in the United States only.84
    • Federal Communications Commission (FCC) Declaration of Conformity (USA only)85
      • Important85
      • Important - about the interface cable85
    • Industry Canada Compliance Statement (Canada only)85
    • Disconnect device86
    • LAN connection (MFC-7225N only)86
    • Laser safety86
    • FDA regulations86
    • Important safety instructions87
    • Trademarks88
  • 11 Troubleshooting and routine maintenance89
    • Troubleshooting89
      • Error messages89
        • Checking if the machine has faxes in its memory94
        • Forwarding faxes to another fax machine94
        • Transferring faxes to your PC (MFC-7220 and MFC-7225N only)94
      • Document jams95
        • Document was not inserted or fed properly, or was too long95
      • Paper jams95
        • Paper is jammed inside the machine95
        • Paper is jammed at the back of the machine97
        • Paper is jammed inside the drum unit and toner cartridge assembly98
      • If you are having difficulty with your machine99
      • Improving the print quality104
      • Cleaning the drum unit105
      • Compatibility108
    • Packing and shipping the machine108
    • Routine maintenance109
      • Cleaning the outside of the machine109
      • Cleaning the scanner glass110
      • Cleaning the laser scanner window110
      • Cleaning the corona wire112
      • Replacing the toner cartridge (TN-350)112
      • How to replace the toner cartridge113
      • Replacing the drum unit (DR-350)115
    • Machine Information117
      • Checking the Serial Numbers117
      • Checking the Page Counters117
      • Checking the Drum Life117
  • Appendix A118
    • Setting up telephone services118
      • Distinctive Ring118
        • What does your telephone company’s ‘Distinctive Ring’ do?118
        • What does Brother’s ‘Distinctive Ring’ do?118
        • Do you have Voice Mail?118
        • Before you choose the ring pattern to register119
        • Registering the Distinctive Ring pattern119
        • Turning off the Distinctive Ring119
      • Caller ID120
        • Viewing Caller ID List120
        • Printing Caller ID List120
        • Call Waiting121
    • Advanced receiving operations121
      • Operation from extension telephones121
      • For Fax/Tel mode only121
      • Using a cordless external handset122
      • Changing the remote codes122
    • Connecting an external device to your machine122
      • Connecting an external telephone122
      • Connecting an external telephone answering device (TAD)122
        • Sequence122
        • Connections123
        • Recording outgoing message (OGM) on an external TAD124
    • Special line considerations124
      • Roll over phone lines124
      • Two-line phone system124
      • Converting telephone wall outlets125
      • Installing machine, external two-line TAD and two-line telephone125
      • Multi-line connections (PBX)126
        • If you are installing the machine to work with a PBX126
      • Custom features on your phone line126
  • Appendix B127
    • On-screen programming127
      • Menu table127
      • Memory storage127
    • Navigation keys128
      • Entering Text137
        • Inserting spaces137
        • Making corrections137
        • Repeating letters137
        • Special characters and symbols137
  • Glossary138
  • Specifications142
    • Product description142
    • General142
    • Print media144
    • Copy144
    • Fax145
    • Scanner (MFC-7220 and MFC-7225N only)146
    • Printer (not available for FAX-2910)146
    • Interfaces (not available for FAX-2910)147
    • Download the optional software from the Brother Web Site (FAX-2820 and FAX-2920 users only)147
    • Computer requirements (not available for FAX-2910)148
    • Consumable items149
    • Network (LAN) (MFC-7225N only)150
  • Index151
  • Remote Retrieval Access card156
  • brother USA/CAN159