USER’S GUIDE
¨
DCP-
8045
D
DCP-
8040
Version D
If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: DCP-8040, DCP-8045D
(Circle your model number)
Serial Number:*
Date of Purchase:
Place of Purchase:
* The serial number is on the back of the unit. Retain
this User’s Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration
By registering your product with Brother International Corporation,
you will be recorded as the original owner of the product. Your
registration with Brother:
■ may serve as confirmation of the purchase date of your product
should you lose your receipt;
■ may support an insurance claim by you in the event of product
loss covered by insurance; and,
■ will help us notify you of enhancements to your product and
special offers.
The most convenient and efficient way to register your new product
is on-line at http://www.brother.com/registration
©1996-2004 Brother Industries, Ltd.
i
Brother numbers
Register your product
By registering your product with Brother International Corporation,
you will be recorded as the original owner of the product.
Your registration with Brother:
■
may serve as confirmation of the purchase date of your product
should you lose your receipt;
■
may support an insurance claim by you in the event of product
loss covered by insurance; and,
■
will help us notify you of enhancements to your product and
special offers.
Please complete and fax the Brother Warranty Registration And Test Sheet
or, for your convenience and most efficient way to register your new
product, register on-line at
Frequently asked questions (FAQs)
The Brother Solutions Center is our one-stop resource for all your Digital
Copier/Printer needs. You can download the latest software and utilities,
read FAQs and troubleshooting tips to learn how to get the most from your
Brother product.
For Customer Service
Service Center Locator (USA only)
For the location of a Brother authorized service center, call 1-800-284-4357.
Service Center Locations (Canada only)
For the location of a Brother authorized service center, call 1-877-BROTHER.
IMPORTANT
For technical help, you must call the country where you bought the DCP.
Calls must be made from within that country.
You can check here for Brother driver updates.
In USA: 1-800-284-4329 (voice)
1-901-379-1215 (fax)
1-800-284-3238 (TTY service for the hearing-impaired)
In Canada: 1-877-BROTHER (voice)
(514) 685-4898 (fax)
http://www.brother.com/registration
http://solutions.brother.com
BROTHER NUMBERS
ii
Brother fax back system (USA only)
Brother has installed an easy-to-use fax back system, so you can get
instant answers to common technical questions and product
information for all Brother products. This system is available 24 hours
a day, 7 days a week. You can use the system to send faxes to any
fax machine.
Ordering accessories and supplies
For best quality results use only genuine Brother accessories, which
are available at most Brother retailers. If you cannot find the
accessory you need and you have a Visa, MasterCard, Discover, or
American Express credit card, you can order accessories directly
from Brother. (In the USA, you can visit us online for a complete
selection of the Brother accessories and supplies that are available
for purchase.)
In USA only: 1-800-521-2846
In USA: 1-888-879-3232 (voice)
1-800-947-1445 (fax)
In Canada: 1-877-BROTHER (voice)
Description Item
Toner Cartridge TN-540 (Standard, Prints up to 3,500 pages)
TN-570 (High yield, Prints up to 6,700 pages)
Drum Unit DR-510
IEEE-1284 Bi-directional Cable F2A046-10
Power Protector for A/C Power, Phone
Line Surges and Voltage Spikes (2 outlets)
QPD120
Power Protector for A/C Power, Phone
Line Surges and Voltage Spikes (8 outlets)
FX120
Paper Tray #2 (Option) LT-5000
Network (LAN) Board (Option)
Brother Print Server
(10/100 Base-TX Ethernet Network)
NC-9100h
User's Guide LF6304001
LF6307001 (French For Canada)
Quick Setup Guide LF6354001
LF6356001 (French For Canada)
http://www.brothermall.com
ORDERING ACCESSORIES AND SUPPLIES
iii
Notice - Disclaimer of Warranties
(USA and Canada)
BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS,
EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S
LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED,
INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE,
REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES
NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS
REGARDING THE USE OR THE RESULTS OF THE USE OF THE
SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY,
RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK
AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS
ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS
NOT PERMITTED BY SOME STATES IN THE USA AND SOME
PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT
APPLY TO YOU.
IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU
FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES
(INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS,
BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION,
AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE
THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN
ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE
SOME STATES IN THE USA AND SOME PROVINCES IN CANADA
DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY
FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE
LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT
BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL
DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS
OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT
(INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR
OTHERWISE), WILL BE LIMITED TO $50.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been
compiled and published, covering the latest product descriptions and
specifications.
The contents of this manual and the specifications of this product are
subject to change without notice.
Brother reserves the right to make changes without notice in the
specifications and materials contained herein and shall not be
responsible for any damages (including consequential) caused by
reliance on the materials presented, including but not limited to
typographical and other errors relating to the publication.
NOTICE – DISCLAIMER OF WARRANTIES
iv
Brother
®
Three-Year Limited Warranty and Exchange Service
For DCP-8040 and DCP-8045D
(USA only)
Who is covered:
• This limited warranty ("warranty") is given
only to the original end-use/retail
purchaser (referred to in this warranty as
"Original Purchaser") of the accompanying
product, consumables and accessories
(collectively referred to in this warranty as
"this Product").
• If you purchased a product from someone
other than an authorized Brother reseller in
the United States or if the product was
used (including but not limited to floor
models or refurbished product), prior to
your purchase you are not the Original
Purchaser and the product that you
purchased is not covered by this warranty.
What is covered:
• This Product includes a Machine and
Consumable and Accessory Items.
Consumable and Accessory Items include
but are not limited to toner, drums, print
heads and ink cartridges.
• Except as otherwise provided herein,
Brother warrants that the Machine and the
accompanying Consumable and
Accessory Items will be free from defects in
materials and workmanship, when used
under normal conditions.
• This warranty applies only to products
purchased and used in the United States.
For products purchased in, but used
outside, the United States, this warranty
covers only warranty service within the
United States (and does not include
shipping outside the United States).
What is the length of the Warranty
Period(s):
• Machines have a two-stage warranty: 2
years from the original purchase date and
an additional warranty up to 3 years from
the original purchase date.
• Accompanying Consumable and
Accessories Items have a one-stage
warranty: 90 days from the original
purchase date or the rated life of the
Consumable Item, whichever occurs first.
What is NOT covered:
This warranty does not cover
:
(1) Physical damage to this Product;
(2) Damage caused by improper installation,
improper or abnormal use, misuse,
neglect or accident (including but not
limited to transporting this Product
without the proper preparation and/or
packaging);
(3) Damage caused by another device or
software used with this Product (including
but not limited to damage resulting from
use of non Brother®-brand parts and
Consumable and Accessory Items);
(4) Consumable and Accessory Items that
expired in accordance with a rated life;
and,
(5) Problems arising from other than defects
in materials or workmanship.
(6) Normal Periodic Maintenance Items,
such as Paper Feeding Kit, Fuser and
Laser Units.
This warranty is VOID if this Product has
been altered or modified in any way
(including but not limited to attempted
warranty repair without authorization from
Brother and/or alteration/removal of the
serial number).
What to do if you think your Product is
eligible for warranty service:
Report your issue to either our Customer
Service Hotline at 1-800-284-4329
or a
Brother Authorized Service Center within
the applicable warranty period. Supply
Brother or the Brother Authorized Service
Center with a copy of your dated bill of sale
showing that this Product was purchased
within the U.S. For the name of local Brother
Authorized Service Center(s), call
1-800-521-2846 or visit our web site at
www.brother.com.
DCP LIMITED WARRANTY (USA)
v
What Brother will ask you to do:
After contacting Brother or a Brother
Authorized Service Center, you may be
required to deliver (by hand if you prefer) or
send the Product properly packaged, freight
prepaid, to the Authorized Service Center
together with a photocopy of your bill of sale.
You are responsible for the cost of
shipping, packing product, and
insurance (if you desire). You are also
responsible for loss or damage to this
Product in shipping.
What Brother will do:
First 2 Years
: If the problem reported
concerning your Machine and/or
accompanying Consumable and Accessory
Item(s) is covered by this warranty and
if (i)
you first reported the problem with your
Machine to Brother or an Authorized Service
Center within 2 years from the original
purchase date or (ii) you first reported the
problem with the accompanying
Consumable and Accessory Items to Brother
or an Authorized Service Center within the
earlier of 90 days from the original purchase
date or the rated life of the item, Brother or its
Authorized Service Center will repair or
replace the Machine and/or accompanying
Consumable and Accessory Item(s) at no
charge to you for parts or labor. The decision
as to whether to repair or replace the
Machine and/or accompanying Consumable
and Accessory Item(s) is made by Brother in
its sole discretion. Brother reserves the right
to supply a refurbished or remanufactured
replacement Machine and/or accompanying
Consumable and Accessory Item(s) and use
refurbished parts provided such
replacement products conform to the
manufacturer's specifications for new
product/parts. The repaired or replacement
Machine and/or accompanying Consumable
and Accessory Item(s) will be returned to
you freight prepaid or made available for you
to pick up at a conveniently located
Authorized Service Center.
2 Years to 3 Years
:
If the problem reported concerning your
Machine is covered by this warranty and
if
you first reported the problem after 2 years,
but before 3 years from the original purchase
date, Brother or its Authorized Service
Center will repair the Machine at no charge
to you for parts or labor. Brother reserves the
right to use refurbished parts provided such
refurbished parts conform to the
manufacturer's specifications for new
product/parts. The repaired Machine will be
returned to you freight prepaid or made
available for you to pick up at a conveniently
located Authorized Service Center.
If the Machine and/or accompanying
Consumable and Accessory Item(s) are not
covered by this warranty (either stage), you
will be charged for shipping the Machine
and/or accompanying Consumable and
Accessory Item(s) back to you.
The foregoing are your sole (i.e., only)
and exclusive remedies under this
warranty.
DCP LIMITED WARRANTY (USA)
vi
What happens when Brother elects to
replace your Machine:
When a replacement Machine is authorized
by Brother, and you have delivered the
Machine to an Authorized Service Center,
the Authorized Service Center will provide
you with a replacement Machine after
receiving one from Brother. If you are
dealing directly with Brother, Brother will
send to you a replacement Machine with the
understanding that you will, after receipt of
the replacement Machine, supply the
required proof of purchase information,
together with the Machine that Brother
agreed to replace. You are then expected to
pack the Machine that Brother agreed to
replace in the package from the replacement
Machine and return it to Brother using the
shipping bill supplied by Brother in
accordance with the instructions provided by
Brother. Since you will be in possession of
two machines, Brother will require that you
provide a valid major credit card number.
Brother will issue a hold against the credit
card account number that you provide until
Brother receives your original Product and
determines that your original Product is
entitled to warranty coverage. Your credit
card will be charged up to the cost of a new
Product only if: (i) you do not return your
original Product to Brother within five (5)
business days; (ii) the problems of your
original Product are not covered by the
warranty; (iii) the proper packaging
instructions are not followed and has caused
damage to the product; or (iv) the warranty
period on your original Product has expired
or has not been sufficiently validated with a
copy of the proof of purchase (bill of sale).
The replacement Machine you receive (even
if refurbished or remanufactured) will be
covered by the balance of the warranty
period remaining on the original Product,
plus an additional thirty (30) days. You will
keep the replacement Machine that is sent to
you and your original Machine shall become
the property of Brother. Retain your
original Accessory Items and a copy of
the return shipping bill, signed by the
courier.
Limitations:
Brother is not responsible for damage to or
loss of any equipment, media, programs or
data related to the use of this Product.
Except for that repair or replacement as
described above, Brother shall not be liable
for any direct, indirect, incidental or
consequential damages or specific relief.
Because some states do not allow the
exclusion or limitation of consequential or
incidental damages, the above limitation
may not apply to you.
THIS WARRANTY IS GIVEN IN LIEU OF
ALL OTHER WARRANTIES, WRITTEN OR
ORAL, WHETHER EXPRESSED BY
AFFIRMATION, PROMISE, DESCRIPTION,
DRAWING, MODEL OR SAMPLE. ANY
AND ALL WARRANTIES OTHER THAN
THIS ONE, WHETHER EXPRESS OR
IMPLIED, INCLUDING IMPLIED
WARRANTIES OF MERCHANTABILITY
AND FITNESS FOR A PARTICULAR
PURPOSE, ARE HEREBY DISCLAIMED.
• This Warranty is the only warranty that
Brother is giving for this Product. It is the
final expression and the exclusive and only
statement of Brother's obligations to you. It
replaces all other agreements and
understandings that you may have with
Brother or its representatives.
• This warranty gives you certain rights and
you may also have other rights that may
vary from state to state.
• This Warranty (and Brother's obligation to
you) may not be changed in any way
unless you and Brother sign the same
piece of paper in which we (1) refer to this
Product and your bill of sale date, (2)
describe the change to this warranty and
(3) agree to make that change.
Important:
We recommend that you keep
all original packing materials, in the event
that you ship this product.
© 2004 Brother International Corporation
DCP LIMITED WARRANTY (USA)
vii
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE
LIMITED WARRANTY
(Canada only)
Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts,
Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service
Centers, will repair this DCP/Facsimile machine free of charge if defective in material or
workmanship. This Limited Warranty does not include cleaning, consumables
(including, without limitation, print cartridges, print head, toner and drum) or damage
caused by accident, neglect, misuse or improper installation or operation, any damage
caused from service, maintenance, modifications, or tampering by anyone other than a
Brother Authorized Service Representative, or from the use of supplies or consumable
items that are non-Brother products. Operation of the DCP/Facsimile machine in excess
of the specifications or with the Serial Number or Rating Label removed shall be deemed
abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In
order to obtain warranty service, the DCP/Facsimile machine must be delivered or
shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service
Center, together with your Proof of Purchase in the form of a Sales Receipt.
For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on
applicable models) during shipping will cause severe damage to the DCP/Facsimile and
will VOID the Warranty. (Refer to your User’s Guide for proper packaging.)
For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your
print head resulting from packing without the ink cartridges will VOID your warranty.
(Refer to your User’s Guide for proper packaging.)
BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED
INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO
THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY
WAIVED.
No oral or written information, advice or representation provided by Brother, its
Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create
another warranty or modify this warranty. This warranty states Brother’s entire liability
and your exclusive remedy against Brother for any failure of the DCP/Facsimile machine
to operate properly.
Neither Brother nor anyone else involved in the development, production, or delivery of
this DCP/Facsimile machine shall be liable for any indirect, incidental, special,
consequential, exemplary, or punitive damages, including lost profits, arising from the
use of or inability to use the product, even if advised by the end user/purchaser of the
possibility of such damages. Since some Provinces do not allow the above limitation of
liability, such limitation may not apply to you.
This Limited Warranty gives you specific legal rights and you may also have other rights
which vary from Providence to Providence.
Warranty Service is available at Brother Authorized Service Centers throughout
Canada. For Technical Support or for the name and location of your nearest Authorized
Service Center call 1-877-BROTHER.
Internet support: support@brother.ca or browse
Brother’s Web Site: www.brother.com
Brother International Corporation (Canada) Ltd.
1 Rue Hôtel de Ville
Dollard-Des-Ormeaux, QC H9B 3H6
LIMITED WARRANTY (CANADA)
viii
Safety precautions
To use the DCP safely
Save these instructions for later reference.
WARNI NG
There are high voltage
electrodes inside the DCP.
Before you clean the DCP or
clear a paper jam, make sure
you have unplugged the power
cord from the power outlet.
Do not handle the plug with wet
hands. Doing this might cause
an electrical shock.
After you use the DCP, some internal parts are extremely HOT!
To prevent injuries, be careful not to put your fingers in the area shown in
the illustration.
To prevent injuries, be careful
not to put your hands on the
edge of the DCP under the
document cover.
To prevent injuries, be careful
not to put your fingers in the
area shown in the illustration.
ix
■
When you move the DCP, grasp the side handholds that are
under the scanner. Do NOT carry the DCP by holding it at the
bottom.
■
Install equipment with a power cord near a socket/outlet that is
easily accessible.
■
Do not use this product near appliances that use water, in a wet
basement or near a swimming pool.
Caution
■
Lightning and power surges can damage this product! We
recommend that you use a quality surge protection device on the
AC power line, or unplug the line during a lightning storm.
To prevent injuries, be careful not to put
your fingers in the area shown in the
illustration.
x
Choosing a location
Place your DCP on a flat, stable surface that is free of vibration and
shocks, such as a desk. Put the DCP near a telephone jack and a
standard, grounded power outlet. Choose a location where the
temperature remains between 50°F and 95.5°F (10°-32.5°C).
Caution
■
Do not place near heaters, air conditioners, water, chemicals, or
refrigerators.
■
Do not expose the DCP to direct sunlight, excessive heat,
moisture, or dust.
■
Do not connect your DCP to electrical outlets controlled by wall
switches or automatic timers.
■
Disruption of power can wipe out information in the DCP’s
memory.
■
Do not connect your DCP to electrical outlets on the same circuit
as large appliances or other Equipment that might disrupt the
power supply.
■
Avoid interference sources, such as speakers or the base units
of cordless phones.
NO !
NO ! NO !
xi
Table of Contents
1
Introduction .......................................................................... 1-1
Using this Guide ............................................................... 1-1
Finding information................................................. 1-1
Symbols used in this Guide.................................... 1-1
On-line Registration (USA and Canada) .................... 1-2
DCP part names and operations ................................ 1-3
Control panel overview ..................................................... 1-6
Status LED indications ...............................................1-8
Inserting originals for copying (and scanning) ................ 1-10
Using the ADF (automatic document feeder) ........... 1-10
Using the scanner glass ........................................... 1-12
2
Paper ..................................................................................... 2-1
About paper ...................................................................... 2-1
Type and size of paper ............................................... 2-1
Recommended paper ................................................. 2-1
Choosing acceptable paper.............................................. 2-2
Paper capacity of the paper trays........................... 2-3
Paper specifications for each paper tray ................ 2-4
How to load paper ...................................................... 2-5
To load paper or other media in the paper tray ...... 2-5
To load paper or other media in the manual
feed tray (For DCP-8040)................................... 2-7
To load paper or other media in the multi-purpose
tray (MP tray) (For DCP-8045D) ........................ 2-9
To use Automatic Duplexing for copy and print
operations (For DCP-8045D) ............................... 2-11
3
On-screen programming ..................................................... 3-1
User-friendly programming ...............................................3-1
Menu table..................................................................3-1
Navigation keys ................................................................ 3-2
Key Operations table ...................................................... 3-10
4
Getting started ..................................................................... 4-1
General Setup ..................................................................4-1
Setting the Paper Type...............................................4-1
Setting the Paper Size................................................ 4-3
Setting the Beeper Volume......................................... 4-4
Toner Save................................................................. 4-4
Sleep Time ................................................................. 4-5
xii
Turning off the Scanner Lamp .................................... 4-5
Setting the Tray Use for Copy mode ..........................4-6
Setting the LCD Contrast............................................4-7
Printing the User Settings List .................................... 4-7
5
Making copies ......................................................................5-1
Using the DCP as a copier ...............................................5-1
Printable area .............................................................5-1
Temporary copy settings ........................................5-2
Making a single copy from the ADF............................ 5-3
Making multiple copies from the ADF.........................5-3
Single or multiple copies using the scanner glass ......5-4
Out of Memory message ............................................5-4
Using the copy keys (temporary settings).........................5-5
Enlarge/Reduce..........................................................5-6
Quality (type of original)..............................................5-8
Sorting copies using the ADF ..................................... 5-8
Contrast ......................................................................5-9
Tray Select................................................................5-10
Duplex/N in 1 ............................................................5-11
Duplex/N in 1 copy....................................................5-12
N in 1 copy............................................................5-12
Poster ...................................................................5-13
Duplex (1 in 1) (For DCP-8045D) .........................5-14
Duplex (2 in 1) and Duplex (4 in 1)
(For DCP-8045D) .............................................5-16
Changing the default copy settings................................. 5-17
Quality ......................................................................5-17
Contrast ....................................................................5-17
6
Important information ..........................................................6-1
Federal Communications Commission (FCC)
Declaration of Conformity (USA only)..................... 6-1
Important ................................................................6-2
Important – about the interface cable..................... 6-2
Industry Canada Compliance Statement
(Canada only) ......................................................... 6-3
For your safety............................................................6-3
International E
NERGY
S
TAR
®
Compliance
Statement ............................................................... 6-3
Laser safety ................................................................ 6-4
FDA regulations ..........................................................6-4
Important safety instructions.............................................6-6
Trademarks....................................................................... 6-8
xiii
7
Troubleshooting and routine maintenance ....................... 7-1
Troubleshooting ............................................................... 7-1
Error messages .......................................................... 7-1
Original jams............................................................... 7-4
Original is jammed in the top of the ADF unit......... 7-4
Original is jammed inside the ADF unit. ................. 7-4
Paper jams ................................................................. 7-5
Paper is jammed in the duplex tray
(For DCP-8045D) ............................................... 7-9
If you are having difficulty with your DCP ................. 7-11
Improving the print quality ........................................ 7-14
Packing and shipping the DCP....................................... 7-18
Routine maintenance...................................................... 7-21
Cleaning the scanner................................................ 7-21
Cleaning the printer .................................................. 7-22
Cleaning the drum unit ............................................. 7-23
Replacing the toner cartridge ...................................7-24
How to replace the toner cartridge ........................... 7-25
Replacing the drum unit............................................ 7-30
Checking the drum life.............................................. 7-34
Page Counter ........................................................... 7-34
8
Optional accessories ........................................................... 8-1
Memory board .................................................................. 8-1
Installing the optional memory board..........................8-2
Network (LAN) board........................................................ 8-5
Before starting installation ..........................................8-6
Step 1: Hardware installation...................................... 8-6
Step 2: Connecting the NC-9100h to an Unshielded
Twisted Pair 10BASE-T or 100BASE-TX Ethernet
Network ..................................................................8-9
LED ........................................................................ 8-9
TEST SWITCH ..................................................... 8-10
Paper Tray #2...........................................................8-11
G
Glossary .............................................................................. G-1
xiv
S
Specifications ...................................................................... S-1
Product description.......................................................... S-1
General ............................................................................ S-1
Print media....................................................................... S-2
Copy ................................................................................ S-3
Scanner ........................................................................... S-3
Printer .............................................................................. S-4
Interfaces......................................................................... S-4
Computer requirements ................................................... S-5
Consumable items........................................................... S-6
Network (LAN) board (NC-9100h) ................................... S-7
Optional External Wireless Print/Scan Server
(NC-2200w) .................................................................. S-8
I
Index .......................................................................................I-1
INTRODUCTION 1 - 1
1
Using this Guide
Thank you for buying a Brother Digital Copier Printer (DCP). Your
DCP-8040 or DCP-8045D is simple to use, with LCD screen
instructions to guide you through programming it. You can make the
most of your DCP by taking a few minutes to read this Guide.
Finding information
All the chapter headings and subheadings are listed in the Table of
Contents. You will be able to find information about a specific feature
or operation by checking the Index at the back of this Guide.
Symbols used in this Guide
Throughout this Guide you’ll see special symbols alerting you to
important warnings, notes and actions. To make things clearer and
to help you press the correct keys, we used special fonts and added
some of the messages that will appear in the LCD.
Introduction
Bold Bold typeface identifies specific keys on the DCP
control panel.
Italics Italicized typeface emphasizes an important point
or refers you to a related topic.
Courier New
Courier New typeface identifies the message on
the LCD of the DCP.
Warnings inform you what to do to avoid possible personal
injury.
Cautions specify procedures you must follow or avoid to
prevent possible damage to the DCP.
Notes tell you how you should respond to a situation that may
arise or give tips about how the current operation works with
other features.
Improper Setup alerts you to devices and operations that are not
compatible with the DCP.
1 - 2 INTRODUCTION
On-line Registration (USA and Canada)
1
Insert the MFL-Pro Suite CD-ROM into your CD-ROM drive.
2
Click Online Registration to register your product.
INTRODUCTION 1 - 3
DCP part names and operations
■
Front view
No.
Name Description
1 (DCP-8040) Manual Feed Tray
(DCP-8045D) Multi-purpose Tray
(MP Tray)
Load paper here.
2 Front Cover Release Button Press it to open the front cover.
3 Face-down Output Tray Support Flap
with Extension (Support Flap)
Unfold it to prevent the printed paper
from sliding off the DCP.
4 Control Panel Use the keys and display to control
the DCP.
5 Automatic Document Feeder (ADF) Use the ADF unit for multiple page
originals.
6 ADF Document Support Extension Place the original here to use the
ADF unit.
7 ADF Document Output Support Flap Unfold to prevent the scanned pages
from sliding off the DCP.
8 Document Cover Open to place the original on the
scanner glass.
9 Power Switch Switch it on or off.
10 Front Cover Open to install a toner cartridge or
drum unit.
11 Paper Tray (Tray #1) Load paper here.
7 ADF Document
Output Support
Flap
8 Document Cover
6 ADF Document Support
Extension
5 Automatic Document Feeder (ADF)
11 Paper Tray (Tray #1)
4 Control Panel
3 Face-down Output Tray
Support Flap with
Extension
1
(DCP-8040) Manual Feed Tray
(DCP-8045D) Multi-purpose Tray
(MP Tray)
9 Power Switch
10 Front Cover
2 Front Cover Release Button
1 - 4 INTRODUCTION
■
Back view
No.
Name Description
12 Paper Adjustment Lever for
Duplex Printing
(DCP-8045D)
Use to match your paper size for duplex
printing.
13 Duplex Tray
(DCP-8045D)
Slide out to remove paper jammed inside
the DCP.
14 AC Power Connector Connect the AC Power Cable here.
15 Face-up Output Tray
(Back Output Tray)
Open it when thicker paper is placed in the
MP tray or Manual feed tray.
16 ADF Cover Open to remove paper jammed inside the
ADF unit.
17 USB Interface Connector Connect the USB Cable here.
18 Parallel Interface Connector Connect the Parallel Cable here.
15 Face-up Output Tray
(Back Output Tray)
14 AC Power Connector
13 Duplex Tray
(DCP-8045D )
16 ADF Cover
12 Paper Adjustment Lever
for Duplex Printing
(DCP-8045D)
17 USB Interface
Connector
18 Parallel Interface
Connector
INTRODUCTION 1 - 5
■
Inside view (document cover open)
No.
Name Description
19 Document Guidelines Use to center the original on the scanner glass.
20 Glass Strip This is used to scan the original when using the
ADF.
21 Scanner Lock Lever Use to lock/unlock the scanner when relocating the
DCP.
22 Document Cover Open to place the original on the scanner glass.
23 White Film Clean it for good quality copying and scanning.
24 Scanner Glass Place the original to be scanned here.
23 White Film
22 Document Cover
19 Document
Guidelines
20 Glass Strip
24 Scanner Glass
21 Scanner Lock Lever
1 - 6 INTRODUCTION
Control panel overview
DCP-8040 and DCP-8045D have similar control panel keys.
9
2
1 3
1
Print keys:
Secure
Lets you print out data saved in
memory by entering your four-digit
password.
Job Cancel
Clears data from the printer
memory.
2
Status LED
(Light-Emitting Diode)
The LED will flash and change color
depending on the DCP status.
3
5-Line Liquid Crystal Display
(LCD)
Displays messages on the screen to
help you to set up and use your
DCP.
4
Navigation keys:
Menu
Lets you access the Menu to
program.
Set
Lets you store your settings in the
DCP.
Clear/Back
Deletes entered data or lets you exit
the menu by pressing repeatedly.
or
Press to scroll forward or backward
to a menu selection.
or
Press to scroll through the menus
and options.
INTRODUCTION 1 - 7
9
8
5
3 4
6
7
5
Copy keys
(Temporary Settings):
Enlarge/Reduce
Lets you reduce or enlarge copies
depending upon the ratio you
select.
Contrast
Lets you make a copy that is lighter
or darker than the original.
Quality
Lets you select the copy quality for
your type of original.
Tray Select
You can select which tray you would
like to use for the next copy.
Sort
Lets you sort multiple copies using
the ADF.
N in 1 (For DCP-8040)
N in 1 lets you copy 2 or 4 pages
onto one page.
Duplex/N in 1 (For DCP-8045D)
You can choose Duplex to copy on
both sides of the paper or N in 1 to
copy 2 or 4 pages onto one page.
6
Numeric keys
Use the numeric keys to enter the
number of multiple copies (99
maximum).
7
Stop/Exit
Stops a copy and scan operation or
exits from the menu.
8
Start
Lets you start making copies or
scanning.
9
Scan key:
Lets you access Scan mode.
1 - 8 INTRODUCTION
Status LED indications
The
Status
LED (Light Emitting Diode) will flash and change color
depending on the DCP status.
The LED indications shown in the table below are used in the
illustrations in this chapter.
LED LED status
LED is off.
Green Yellow Red
LED is on.
Green Yellow Red
LED is blinking.
LED DCP status Description
Sleep Mode The power switch is off or the DCP is in Sleep
mode or Power save mode.
Green
Warming Up The DCP is warming up for printing.
Green
Ready The DCP is ready to print.
Yellow
Receiving Data The DCP is either receiving data from the
computer, processing data in memory or
printing data.
Yellow
Data Remaining in
Memory
Print data remains in the DCP memory.
INTRODUCTION 1 - 9
Red
Service error Follow the steps below.
1. Turn off the power switch.
2. Wait a few seconds, and then turn it back on
and try to print again.
If you cannot clear the error and see the same
service call indication after turning the DCP
back on, please call Brother Customer Service
at: 1-800-284-4329 (in USA) or
1-877-BROTHER (in Canada).
Red
Cover open The cover is open. Close the cover. (See Error
messages on page 7-1.)
Toner empty Replace the toner cartridge with a new one.
(See Replacing the toner cartridge on page
7-24.)
Paper error Put paper in the tray or clear the paper jam.
Check the LCD message. (See Troubleshooting
and routine maintenance on page 7-1.)
Scan lock Check that the scanner lock lever is released.
(See Scanner Lock Lever on page 1-5.)
Others Check the LCD message. (See Troubleshooting
and routine maintenance on page 7-1.)
Out of memory Memory is full. (See Error messages on page
7-1.)
LED DCP status Description
1 - 10 INTRODUCTION
Inserting originals for copying
(and scanning)
You can copy from either the ADF (automatic document feeder) or
from the scanner glass.
Using the ADF (automatic document feeder)
The automatic document feeder (ADF) can hold up to 50 pages,
feeding each one individually through the DCP. Use standard
(20 lb/75 g/m
2
) paper when using the ADF. Always fan the pages well
and stagger them.
Temperature: 68
°
F - 86
°
F (20
°
C - 30
°
C)
Humidity: 50% - 70%
Make sure originals written with ink are completely dry.
1
Pull out the ADF
document support
extension.
2
Unfold the ADF
document output support
flap.
3
Fan the pages well and
stagger them at an angle.
Make sure you put the
documents face up, top
edge first in the ADF
until you feel them touch the feed roller.
DO NOT use curled, wrinkled, folded, or ripped paper, or paper
with staples, paper clips, paste or tape attached. DO NOT use
cardboard, newspaper, or fabric. (To copy or scan this kind of
document, see Using the scanner glass on page 1-12.)
ADF Document
Support Extension
ADF
Document
Output
Support
Flap
INTRODUCTION 1 - 11
4
Adjust the paper guides to fit the width of your originals.
5
Press
Start
. The DCP starts scanning the first page.
ADF Document
Output Support Flap
The documents
are Face Up
in the ADF
1 - 12 INTRODUCTION
Using the scanner glass
You can use the scanner glass to copy one page at a time, or pages
of a book. To use the scanner glass, the ADF must be empty. You
can make multiple copies; however, if you want them sorted you
must use the ADF.
1
Lift the document cover.
2
Using the document guidelines on the left, center the orignal
face down on the scanner glass and close the document cover.
3
Using the numeric keys, enter the number of copies you want
(up to 99).
4
Press
Start
.
The DCP will start scanning the original.
If the original is a book or is thick, do not slam the cover or press
on it or you may damage the DCP.
Originals are Face Down
on the Scanner Glass
PAPER 2 - 1
2
About paper
Type and size of paper
The DCP loads paper from the installed paper tray, manual feed tray,
multi-purpose tray or optional lower tray.
Recommended paper
■
Before you buy a large amount of paper, please test some to
make sure that the paper is suitable.
■
Use paper that is made for plain-paper copying.
■
Use paper that is 20 to 24 lb (75 to 90 g/m
2
).
■
Use neutral paper. Do not use acidic or alkaline paper.
■
Use long-grain paper.
■
Use paper with a moisture content of approximately 5%.
Paper
Tray Type Model name
Paper tray (Tray #1) DCP-8040, DCP-8045D
Manual feed tray DCP-8040
Multi-purpose tray (MP tray) DCP-8045D
Optional lower tray (Tray #2) Option for DCP-8040, DCP-8045D
Plain Paper: Xerox 4200DP 20 lb
Hammermill Laser Paper 24 lb
Transparency: 3M CG 3300
Labels: Avery laser label #5160
2 - 2 PAPER
Caution
Do not use ink jet paper. It may cause a paper jam and damage your
DCP.
Choosing acceptable paper
We recommend that you test paper (especially special sizes and
types of paper) on the DCP before purchasing large quantities.
■
Avoid feeding label sheets that are partly used or your DCP will
be damaged.
■
Avoid using coated paper, such as vinyl coated paper.
■
Avoid using preprinted or highly textured paper, or paper with an
embossed letterhead.
For optimum printing, use a recommended type of paper, especially
for plain paper and transparencies. For more information on paper
specifications, call your nearest authorized sales representative or
the place where you purchased your DCP.
■
Use label or transparencies that are designed for use in
laser
printers.
■
For the best print quality, we recommend using long-grained
paper.
■
If you are using special paper and the paper has problems
feeding from the paper tray, try again using the manual feed tray
or multi-purpose tray.
■
You can use recycled paper in this DCP.
The output quality depends on the paper type and paper brand.
Visit us at http://solutions.brother.com
and check the latest
recommendations for paper that can be used with the
DCP-8040 and DCP-8045D.
PAPER 2 - 3
Paper capacity of the paper trays
Paper size Number of sheets
Multi-purpose tray
(MP tray)
(DCP-8045D)
Width: 2.75 to 8.66 in.
(69.8 to 220 mm)
Height: 4.57 to 16.0 in.
(116 to 406.4 mm)
50 sheets
(20 lb or 80 g/m
2
)
Manual feed tray
(DCP-8040)
Width: 2.75 to 8.66 in.
(69.8 to 220 mm)
Height: 4.57 to 16.0 in.
(116 to 406.4 mm)
Single sheet
Paper tray (Tray #1) A4, Letter, Legal, B5 (ISO),
B5 (JIS), Executive, A5, A6,
B6 (ISO)
250 sheets
(20 lb or 80 g/m
2
)
Optional lower tray
(Tray #2)
A4, Letter, Legal, B5 (ISO),
B5 (JIS), Executive, A5, B6 (ISO)
250 sheets
(20 lb or 80 g/m
2
)
Duplex printing
(DCP-8045D)
A4, Letter, Legal —
2 - 4 PAPER
Paper specifications for each paper tray
*1 Up to 3 envelopes
*2 Up to 10 sheets
Model DCP-8040 DCP-8045D
Paper
types
Multi-
purpose
tray
N/A Plain paper, Bond paper,
Recycled paper,
Envelope
*1
, Labels
*2
, and
Transparency
*2
Manual
feed tray
Plain paper, Bond paper,
Recycled paper,
Envelope, Labels, and
Transparency
N/A
Paper tray Plain paper, Recycled paper, and Transparency
*2
Optional
Lower tray
Plain paper, Recycled paper, and Transparency
*2
Paper
weights
Multi-
purpose
tray
N/A 16 to 43 lb
(60 to 161 g/m
2
)
Manual
feed tray
16 to 43 lb (60 to 161 g/m
2
)N/A
Paper tray 16 to 28 lb (60 to 105 g/m
2
)
Optional
Lower tray
16 to 28 lb (60 to 105 g/m
2
)
Paper
sizes
Multi-
purpose
tray
N/A Width: 2.75 to 8.66 in.
(69.8 to 220 mm)
Height: 4.57 to 16.0 in.
(116 to 406.4 mm)
Manual
feed tray
Width: 2.75 to 8.66 in.
(69.8 to 220 mm)
Height: 4.57 to 16.0 in.
(116 to 406.4 mm)
N/A
Paper tray A4, Letter, Legal, B5 (ISO), B5 (JIS), Executive, A5, A6,
B6 (ISO)
Optional
Lower Tray
A4, Letter, Legal, B5 (ISO), B5 (JIS), Executive, A5,
B6 (ISO)
When printing transparencies, remove each one from the
face-down output tray after it exists the DCP.
PAPER 2 - 5
How to load paper
To load paper or other media in the paper tray
1
Pull the paper tray completely out of the DCP.
2
While pressing the paper guide release lever, slide the adjusters
to fit the paper size.
Check that the guides are firmly in the slots.
For Legal size paper, press the universal guide release button
and pull out the back of the paper tray.
Universal Guide Release
Button
2 - 6 PAPER
3
Fan the stack of paper well to avoid paper jams and misfeeds.
4
Put paper in the paper tray.
Check that the paper is flat in the tray, below the maximum
paper mark, and that the paper guide is flush against the paper
stack.
5
Put the paper tray firmly back in the DCP and unfold the support
flap before you use the DCP.
When you put paper in the paper tray, please remember the
following
■
The side to be printed on must be face down.
■
Put the leading edge (top of the paper) in first and push it
gently into the tray.
■
To copy Legal size paper, unfold the support flap extension,
too.
Up to here.
Support Flap with Extension
PAPER 2 - 7
To load paper or other media in the manual feed tray
(For DCP-8040)
1
Open the manual feed tray. Slide the paper guides to fit the
paper size.
2
Using both hands put paper in the manual feed tray until the
front edge of the paper touches the paper feed roller. Hold the
paper in this position until the DCP automatically feeds the
paper in for a short distance, and then let go of the paper.
When printing envelopes and labels you should only use the
manual feed tray.
2 - 8 PAPER
When you put paper in the manual feed tray, please remember
the following
■
The side to be printed on must be face up.
■
Put the leading edge (top of the paper) in first and push it
gently into the tray.
■
Make sure that the paper is straight and in the proper
position on the manual feed tray. If it is not, the paper may
not be fed properly, resulting in a skewed printout or a paper
jam.
■
Do not put more than one sheet of paper or envelope in the
manual feed tray at any one time, or it may cause a jam.
PAPER 2 - 9
To load paper or other media in the multi-purpose tray
(MP tray) (For DCP-8045D)
1
Open the MP tray and lower it gently.
2
Pull out and unfold the MP tray support flap.
3
When loading paper in the MP tray, make sure it touches the
back of the tray.
When printing envelopes and labels you should only use the
multi-purpose tray.
Make sure that the paper is straight and in the proper position
on the MP tray. If it is not, the paper may not be fed properly,
resulting in a skewed printout or a paper jam.
MP tray support flap
2 - 10 PAPER
4
While pressing the paper-guide release lever, slide the paper
guide to fit the paper size.
You can place up to 3 envelopes or up to 50 sheets of 20 lb or
80 g/m
2
paper in the MP tray.
When you put paper in the MP tray, please remember the
following:
■
The side to be printed on must be face up.
■
During printing, the inside tray rises to feed paper into the
DCP.
■
Put the leading edge (top of the paper) in first and push it
gently into the tray.
PAPER 2 - 11
To use Automatic Duplexing for copy and print
operations (For DCP-8045D)
If you want to print on both sides of the paper using the Duplex
feature for copy or print, you will need to set the Paper Adjustment
Lever to the size of paper you are using.
This feature is available for A4, Letter or Legal size paper.
(See Duplex/N in 1 on page 5-11 and Two-sided printing (Duplex
Printing)
in Software User’s Guide on the CD-ROM.)
1
Load paper in the Paper Tray or Multi-purpose Tray.
2
Set the Paper Adjustment Lever for Duplex Printing, in the back
of the DCP, to match your paper size.
3
Your DCP is now ready to print two-sided pages.
LTR/LGL
A4
3 - 1 ON-SCREEN PROGRAMMING
3
User-friendly programming
Your DCP is designed to be easy to use with LCD on-screen
programming using the navigation keys. User-friendly programming
helps you take full advantage of all the menu selections your DCP
has to offer.
Since your programming is done on the LCD, we have created
step-by-step on-screen instructions to help you program your DCP.
All you need to do is follow the instructions as they guide you through
the menu selections and programming options.
Menu table
You can probably program your DCP without the User’s Guide. But
to help you understand the menu selections and options that are
found in the DCP programs, use the Menu table on page 3-4.
You can program your DCP by pressing
Menu
followed by the menu
number. For example: to set
Quality
to
Photo
, press
Menu
,
2
,
1
and or to select
Photo
, and then press
Set
.
On-screen programming
ON-SCREEN PROGRAMMING 3 - 2
Navigation keys
You can access the menu mode by pressing
Menu
.
When you enter the menu, the LCD scrolls.
Press
1
for General Setup menu
—OR—
Press
2
for Copy menu
—OR—
Press
3
for Printer menu
—OR—
Press
4
for LAN menu
(Only for the optional LAN board (NC-9100h) is installed.)
—OR—
You can scroll more quickly through each menu level by pressing the
arrow for the direction you want: or .
Then set an option by pressing
Set
when that option appears on the
LCD.
*Access the menu
*Go to the next menu level
*Accept an option
*Exit the menu by pressing
repeatedly
*Go back to the previous
menu level
*Scroll through the current
menu level
*Go back to the previous
menu level
*Go forward to the next
menu level
*Exit the menu
1.General Setup
2.Copy
3.Printer
4.LAN
Select
▲▼
& Set
3 - 3 ON-SCREEN PROGRAMMING
The LCD will then show the next menu level.
Press or to scroll to your next menu selection.
Press
Set
.
When you finish setting an option, the LCD shows
Accepted
.
Use to scroll backward if you passed your choices or want
to save keystrokes.
The current setting is always the option with “ ”.
ON-SCREEN PROGRAMMING 3 - 4
Main Menu Submenu Menu
Selections
Options Descriptions Page
1.
General
Setup
1.Paper Type 1.MP Tray
(DCP-8045D)
Thin
Plain
Thick
Thicker
Transparency
Sets the type of
paper in the
Multi-purpose tray.
4-1
2.Tray #1
(This menu
only appears if
you have the
optional
tray #2.)
Thin
Plain
Thick
Thicker
Transparency
Sets the type of paper
in paper tray #1.
4-1
3.Tray #2
(option)
Thin
Plain
Thick
Thicker
Transparency
Sets the type of paper
in paper tray #2.
4-1
2.Paper Size 1.Tray #1
(This menu
only appears if
you have the
optional
tray #2.)
A4
Letter
Legal
Executive
A5
A6
B5
B6
Sets the size of paper
in paper tray #1.
4-3
2.Tray #2
(option)
A4
Letter
Legal
Executive
A5
B5
B6
Sets the size of paper
in paper tray #2.
4-3
The factory settings are shown in Bold with
.
to accept
to
exit
Press the Menu numbers.
(ex. Press 1, 1 for Paper Type)
—
OR
—
to select to select
3 - 5 ON-SCREEN PROGRAMMING
Main Menu Submenu Menu
Selections
Options Descriptions Page
1.
General
Setup
(Continued)
3.Beeper — Low
Med
High
Off
Adjusts the volume
level of the beeper.
4-4
4.Ecology 1.Toner Save On
Off
Increases the life of
the toner cartridge.
4-4
2.Sleep Time (00-99)
05Min
Conserves power. 4-5
5.Tray Use:
Copy
(For
DCP-8040, this
menu does not
appear.)
(If you have the
optional tray#2,
see page 3-9.)
— Tray#1 Only
MP Only
Auto
Selects the tray that
will be used for Copy
mode.
4-6
5.LCD
Contrast
(For DCP-8040)
6.LCD
Contrast
(For DCP-8045D)
(If you have the
optional tray#2,
see page 3-9.)
—- +
- +
- +
- +
- +
Adjusts the contrast
of the LCD.
4-7
6.Drum Life
(For DCP-8040)
7.Drum Life
(For DCP-8045D)
(If you have the
optional tray#2,
see page 3-9.)
— — You can check the
percentage of drum
life that remains
available.
7-34
The factory settings are shown in Bold with .
to accept
to
exit
Press the Menu numbers.
(ex. Press 1, 1 for Paper Type)
—
OR
—
to select to select
ON-SCREEN PROGRAMMING 3 - 6
Main Menu Submenu Menu
Selections
Options Descriptions Page
1.
General
Setup
(Continued)
7.Page
Counter
(For DCP-8040)
8.Page
Counter
(For DCP-8045D)
(If you have the
optional tray#2,
see page 3-9.)
— Total
Copy
Print
List
Lets you check the
number of total
pages the DCP has
printed so far.
7-34
8.
User
Settings
(For DCP-8040)
9.
User
Settings
(For DCP-8045D)
(If you have the
optional tray#2,
see page 3-9.)
— — You can print lists. 4-7
0.Local
Language
(Canada Only)
— English
French
Allows you to change
the LCD Language
for your country.
See
Quick
Setup
Guide
2.Copy 1.Quality Text
Photo
Auto
Selects the Copy
resolution for your
type of original.
5-17
2.Contrast —- +
- +
- +
- +
- +
Adjusts the contrast
for copies.
5-17
3.Printer 1.Emulation — Auto
HP LaserJet
BR-Script 3
Selects the
Emulation mode.
See
Software
User’s
Guide
on the
CD-ROM
2.Print
Options
1.Internal
Font
— Prints a list of the
DCP’s internal fonts
or current printer
settings.
2.
Configuration
—
3.Reset
Printer
— — Returns the DCP to
the default settings.
The factory settings are shown in Bold with .
to accept
to
exit
Press the Menu numbers.
(ex. Press 1, 1 for Paper Type)
—
OR
—
to select to select
3 - 7 ON-SCREEN PROGRAMMING
If you installed optional LAN board (NC-9100h), the LCD shows
the following LAN menu. (See the Network User’s Guide on the
CD-ROM.)
Main Menu Submenu Menu
Selections
Options Descriptions Page
4.LAN
(option)
1.Setup
TCP/IP
1
.
BOOT Method
Auto
Static
RARP
BOOTP
DHCP
You can choose the
BOOT method that
best suits you needs.
See
Network
User’s
Guide
on the
CD-ROM.
2.IP Address [000-255].
[000-255].
[000-255].
[000-255]
Enter the IP address.
3
.
Subnet Mask
[000-255].
[000-255].
[000-255].
[000-255]
Enter the Subnet
mask.
4.Gateway [000-255].
[000-255].
[000-255].
[000-255]
Enter the Gateway
address.
5.Host Name BRN_XXXXXX Enter the Host name.
6
.
WINS Config
Auto
Static
You can choose the
WINS configuration
mode.
7.WINS
Server
Primary
Secondary
Specifies the IP
address of the
primary or secondary
server.
8.DNS Server Primary
Secondary
Specifies the IP
address of the
primary or secondary
server.
9.APIPA On
Off
Automatically
allocates the IP
address from the
link-local address
range.
The factory settings are shown in Bold with .
to accept
to
exit
Press the Menu numbers.
(ex. Press 1, 1 for Paper Type)
—
OR
—
to select to select
ON-SCREEN PROGRAMMING 3 - 8
(See the Network User’s Guide on the CD-ROM.)
Main Menu Submenu Menu
Selections
Options Descriptions Page
4.LAN
(option)
(Continued)
2
.
Setup Misc.
1.Netware On
Off
Select On to use the
DCP on a Netware
network.
See
Network
User’s
Guide
on the
CD-ROM.
2.Net Frame Auto
8023
ENET
8022
SNAP
Lets you specify the
frame type.
3.AppleTalk On
Off
Select On to use the
DCP on a Macintosh
network.
4.DLC/LLC On
Off
Select On to use the
DCP on a DLC/LLC
network.
5.Net
BIOS/IP
On
Off
Select On to use the
DCP on a Net
BIOS/IP network.
6.Ethernet Auto
100B-FD
100B-HD
10B-FD
10B-HD
Selects Ethernet link
mode.
The factory settings are shown in Bold with .
to accept
to
exit
Press the Menu numbers.
(ex. Press 1, 1 for Paper Type)
—
OR
—
to select to select
3 - 9 ON-SCREEN PROGRAMMING
(For DCP-8040 with the optional paper tray #2)
(For DCP-8045D with the optional paper tray #2)
If you have the optional paper tray, the LCD displays these
menu options.
Main Menu Submenu Menu
Selections
Options Descriptions Page
1.General
Setup
5.Tray Use:
Copy
— Tray#1 Only
Tray#2 Only
Auto
Select the tray that
will be used for
copying.
4-6
6.LCD
Contrast
—- +
- +
- +
- +
- +
Adjusts the contrast
of the LCD.
4-7
7.Drum Life — — You can check the
percentage of drum
life that remains
available.
7-34
8.Page
Counter
— Total
Copy
Print
List
Lets you check the
number of total
pages the DCP has
printed so far.
7-34
9.
User
Settings
— — You can print lists. 4-7
Main Menu Submenu Menu
Selections
Options Descriptions Page
1.General
Setup
5.Tray Use:
Copy
— Tray#1 Only
Tray#2 Only
MP Only
Auto
Select the tray that
will be used for
copying.
4-6
6.LCD
Contrast
—- +
- +
- +
- +
- +
Adjusts the contrast
of the LCD.
4-7
7.Drum Life — — You can check the
percentage of drum
life that remains
available.
7-34
8.Page
Counter
— Total
Copy
Print
List
Lets you check the
number of total
pages the DCP has
printed so far.
7-34
9.
User
Settings
— — You can print lists. 4-7
The factory settings are shown in Bold with .
ON-SCREEN PROGRAMMING 3 - 10
Key Operations table
You can use the keys on the control panel to conveniently choose
temporary
copy settings and access the scanning operations. The
Key Operations Table below will help you understand the options
they provide.
■
XXX* is the paper size you set.
■
#2 XXX* is shown when the optional paper tray is installed.
Temporary keys Options Descriptions Page
Secure — Print data saved in the memory by
entering your four-digit password.
See
Software
User’s
Guide on
the
CD-ROM
Job Cancel — Clear data from the printer
memory.
Scan Scan to E-mail Scan a black & white or color
original into your E-mail
application as a file attachment.
Scan to Image Scan an image into your graphics
application (such as a color
picture) for viewing and editing.
Scan to OCR Scan a text document so
ScanSoft
®
will perform OCR in
OmniPage
®
to convert it to
editable text and display it in your
word processing application.
Scan to File Scan a black & white or a color
original into your computer and
save it as a file in the folder you
choose.
Enlarge/Reduce 104%, 141%, 200%, 50%, 70%, 78%,
83%, 85%, 91% Full Page, 94%,
97%, AUTO, Custom (25-400),
100%
Enlarge or reduce the size of
copies.
5-6
Contrast - + Adjust the contrast. 5-9
Quality Auto, Text, Photo Select the Copy resolution for your
type of original.
5-8
Tray Select
(For DCP-8040)
#1 (XXX*), #2 (XXX*), Auto Change the tray use only for the
next copy.
5-10
(For DCP-8045D) #1 (XXX*), #2 (XXX*), MP Tray,
Auto
5-10
Sort Sort multiple copies, using the
ADF.
5-8
N in 1
(For DCP-8040)
2 in 1 (P), 2 in 1 (L),
4 in 1 (P), 4 in 1 (L), Poster,
off
Change the layout of copies on the
print media.
5-12
Duplex/N in 1
(For DCP-8045D)
Portrait 1,
Portrait 2,
Landscape 1,
Landscape 2
Single Sided,
Double Sided
5-11
4 - 1 GETTING STARTED
4
General Setup
Setting the Paper Type
To get the best print quality, set the DCP for the type of paper you
are using.
For DCP-8040
1
Press
Menu
,
1
,
1
.
—OR—
If you have the optional paper tray,
press
Menu
,
1
,
1
,
1
to set the
paper type for
Tray #1
or
Menu
,
1
,
1
,
2
to set the paper type for
Tray #2
.
2
Press or to select
Thin
,
Plain
,
Thick
,
Thicker
or
Transparency
.
3
Press
Set
.
4
Press
Stop/Exit
.
Getting started
11.Paper Type
▲
Plain
Thick
▼
Thicker
Select
▲▼
& Set
11.Paper Type
1.Tray #1
2.Tray #2
Select
▲▼
& Set
GETTING STARTED 4 - 2
For DCP-8045D
1
Press
Menu
,
1
,
1
,
1
to set the
paper type for
MP Tray
.
—OR—
Press
Menu
,
1
,
1
,
2
to set the
paper type for
Tray #1
.
—OR—
If you have the optional paper tray, press
Menu
,
1
,
1
,
3
to set
the paper type for
Tray #2
.
2
Press or to select
Thin
,
Plain
,
Thick
,
Thicker
or
Transparency
.
3
Press
Set
.
4
Press
Stop/Exit
.
You can select
Transparency
for
Tray #1
and
Tray #2
only
when
A4
,
Letter
or
Legal
is selected in
Menu
,
1
,
2
.
11.Paper Type
1.MP Tray
2.Tray #1
3.Tray #2
Select
▲▼
& Set
11.Paper Type
1.MP Tray
▲
Plain
▼
Thin
Select
▲▼
& Set
4 - 3 GETTING STARTED
Setting the Paper Size
You can use eight sizes of paper for printing copies: A4, letter, legal,
executive, A5, A6, B5 and B6. When you change the size of paper in
the DCP, you will need to change the setting for Paper Size at the
same time so your DCP can fit reduced copy on the page.
1
Press
Menu
,
1
,
2
.
2
Press or to select
A4
,
Letter
,
Legal
,
Executive
,
A5
,
A6
,
B5
or
B6
.
Press
Set
.
3
Press
Stop/Exit
.
With optional paper tray (LT-5000)
1
Press
Menu
,
1
,
2
,
1
to set the
paper size for
Tray #1
.
—OR—
Press
Menu
,
1
,
2
,
2
to set the
paper size for
Tray #2
.
2
Press or to select
A4
,
Letter
,
Legal
,
Executive
,
A5
,
A6
,
B5
and
B6
.
Press
Set
.
3
Press
Stop/Exit
.
■
If you are using the optional paper tray, paper size A6 is not
available.
■
If you select
Transparency
in
Menu
,
1
,
1
, you can only
select
A4
,
Letter
or
Legal
.
12.Paper Size
▲
A4
Letter
▼
Legal
Select
▲▼
& Set
12.Paper Size
1.Tray #1
2.Tray #2
Select
▲▼
& Set
GETTING STARTED 4 - 4
Setting the Beeper Volume
You can change the beeper volume. The default setting is
Med
.
When the beeper is on, the DCP beeps every time you press a key
or make a mistake.
1
Press
Menu
,
1
,
3
.
2
Press or to select your
option.
(
Low
,
Med
,
High
or
Off
)
Press
Set
.
3
Press
Stop/Exit
.
Toner Save
You can conserve toner using this feature. When you set Toner Save
to
On
, print appears somewhat lighter. The default setting is
Off
.
1
Press
Menu
,
1
,
4
,
1
.
2
Press or to select
On
(or
Off
).
3
Press
Set
.
4
Press
Stop/Exit
.
13.Beeper
▲
Med
High
▼
Off
Select
▲▼
& Set
14.Ecology
1.Toner Save
▲
On
▼
Off
Select
▲▼
& Set
4 - 5 GETTING STARTED
Sleep Time
Setting the Sleep Time reduces power consumption by turning off
the fuser inside the DCP, while it is idle. You can choose how long
the DCP is idle (from 00 to 99 minutes) before it goes into sleep
mode. The timer is automatically reset when the DCP receives PC
data, or makes a copy. The factory setting is 05 minutes. While the
DCP is in sleep mode, you will see
Sleep
on the LCD. If you try to
print or copy in sleep mode, there will be a short delay while the fuser
warms up to working temperature.
1
Press
Menu
,
1
,
4
,
2
.
2
Use the Numeric keys to enter the length of time the DCP is idle
before it goes into sleep mode (00 to 99).
3
Press
Set
.
4
Press
Stop/Exit
.
Turning off the Scanner Lamp
The scanner lamp stays on for 16 hours before automatically
switching off to preserve the life of the lamp. You can turn off the
scanner lamp manually if you wish by pressing the and keys
simultaneously. The scanner lamp will remain turned off until the next
time you use the scanning feature.
Turning off the scanner lamp will also reduce the power
consumption.
■
If you want to turn sleep mode off, press
Secure
and
Job Cancel
simultaneously in Step 2.
■
If the DCP is in Sleep Mode when you change the Sleep
Time, the new setting will take effect the next time the DCP
copies or prints is restarted.
Please note that turning the lamp off regularly will reduce the
lamp’s life. Some people prefer to turn the lamp off as they leave
the office, or late at night at home. This is not necessary for
normal day to day use.
GETTING STARTED 4 - 6
Setting the Tray Use for Copy mode
DCP-8040
The default setting of
Auto
allows *
1
your DCP to choose the optional
Tray #2 when paper is out in Tray #1 or *
2
when the size of the original
will fit best on the paper in Tray #2.
1
Press
Menu
,
1
,
5
.
2
Press or to select
Tray#1 Only
,
Tray#2 Only
, or
Auto
.
3
Press
Set
.
4
Press
Stop/Exit
.
DCP-8045D
The default setting of
Auto
allows *
1
your DCP to choose the optional
Tray #2 or the MP Tray when paper is out in Tray #1 and *
2
when the
size of the original will fit best on the paper in Tray #2.
1
Press
Menu
,
1
,
5
.
2
Press or to select
Tray#1 Only
,
MP Only
, or
Auto
.
—OR—
If you have the optional paper tray.
Press or to select
Tray#1 Only
,
Tray#2 Only
,
MP Only
, or
Auto
.
3
Press
Set
.
4
Press
Stop/Exit
.
If your DCP is a DCP-8040 without the optional tray #2, you can
skip this setting.
*
1
Copies will automatically be printed from Tray #2 only if the
Paper Size setting for Tray #2 is the same as Tray #1.
*
2
When using the ADF, copies will automatically be printed from
Tray #2 if the Paper Size setting for Tray #2 is different than
Tray #1 and this paper size is more suitable for the scanned
original.
15.Tray Use:Copy
▲
Tray#1 Only
Tray#2 Only
▼
Auto
Select
▲▼
& Set
15.Tray Use:Copy
▲
Tray#1 Only
MP Only
▼
Auto
Select
▲▼
& Set
15.Tray Use:Copy
▲
Tray#1 Only
Tray#2 Only
▼
MP Only
Select
▲▼
& Set
4 - 7 GETTING STARTED
Setting the LCD Contrast
You can change the contrast to help the LCD look lighter or darker.
1
(DCP-8040)
Press
Menu
,
1
,
5
.
(DCP-8045D)
Press
Menu
,
1
,
6
.
—OR—
If you have the optional Tray #2, press
Menu
,
1
,
6
.
2
Press to increase the contrast.
—OR—
Press to decrease the contrast.
Press
Set
.
3
Press
Stop/Exit
.
Printing the User Settings List
You can print a list of various settings.
1
(DCP-8040)
Press
Menu
,
1
,
8
.
(DCP-8045D)
Press
Menu
,
1
,
9
.
—OR—
If you have the optional Tray #2, press
Menu
,
1
,
9
.
2
Press
Start
.
16.LCD Contrast
-+
Select & Set
MAKING COPIES 5 - 1
5
Using the DCP as a copier
Your DCP can make up to 99 copies at a time.
Printable area
The printable area of your DCP begins at approximately 0.14 in.
(3.64 mm) on both sides and 0.12 in. (3 mm) on the top and bottom
of the paper.
Making copies
Unprintable
area
0.12" (3 mm)
0.14" (3.64 mm)
Ex: Letter (Original) Letter (Paper)
5 - 2 MAKING COPIES
Temporary copy settings
You can improve your copies by using the temporary copy keys
(
Copy
):
Enlarge/Reduce
,
Contrast
,
Quality
,
Tray Select
,
Sort
and
N in 1
(For DCP-8040) or
Duplex/N in 1
(For
DCP-8045D). These settings are
temporary
, and the DCP returns to
its default settings 1 minute after it finishes copying. If you want to
use these temporary settings again, place the next original in the
ADF or on the scanner glass within that time.
Temporary Copy Keys
MAKING COPIES 5 - 3
Making a single copy from the ADF
1
Place the original face up in the ADF.
2
Press
Start
.
Do NOT pull on the original while copying is in progress.
Making multiple copies from the ADF
1
Insert the original face up in the ADF.
2
Use the Numeric keys to enter the number of copies you want
(up to 99).
3
Press
Start
.
To stop copying and eject the original, press
Stop/Exit
.
To sort the copies, press the
Sort
key.
5 - 4 MAKING COPIES
Single or multiple copies using the scanner glass
You can make multiple copies using the scanner glass. Multiple
copies will be stacked (all copies of page 1, then all copies of page 2,
and so on). Use the Temporary Copy keys to choose more settings.
(See Using the copy keys (temporary settings) on page 5-5.)
1
Lift the document cover.
2
Using the document guidelines on the left, center the original
face down on the scanner glass and close the document cover.
3
Using the numeric keys, enter the number of copies you want
(up to 99).
For example, press
3 8
for 38 copies.
4
Press
Start
.
The DCP will start scanning the original.
Out of Memory message
If the
Out of Memory
message
appears, press
Stop/Exit
to cancel or
Start
to copy scanned pages.
You will need to clear some jobs from
the memory before you can continue.
If you want to sort multiple copies, use the ADF.
(See
Making a single copy from the ADF
on page 5-3.)
If this error message appears more than once you may wish to
consider increasing the memory size. For more information on
how to increase the memory size, see
Memory board
on page
8-1.
Place the original face
down on the Scanner
Glass
Document
Guidelines
Out of Memory
Copy:Press Start
Quit:Press Stop
MAKING COPIES 5 - 5
Using the copy keys
(temporary settings)
When you want to change the settings only for the next copy, use the
temporary copy keys.
You can use different combinations. The large LCD shows your
current copy mode settings.
Temporary Copy Keys
Duplex / N in 1
Example of Copy mode LCD
Enlg/Red:100%
Quality :Auto
Contrast:- +
Tray :#1(LTR)
Press
▲▼
or Start
01
5 - 6 MAKING COPIES
Enlarge/Reduce
You can select the following enlargement or reduction ratios.
Auto
sets the DCP to calculate the reduction ratio that fits the size
of your paper.
Custom
allows you to enter a ratio from 25% to 400%.
1
Place the original face up in the ADF, or face down on the
scanner glass.
2
Use the numeric keys to enter the number of copies you want
(up to 99).
3
Press
Enlarge/Reduce
.
4
Press
Enlarge/Reduce
or .
Press
Enlarge/Reduce
100%
104% (EXE
→
LTR)
141% (A5
→
A4)
200%
Auto
Custom (25 - 400%)
50%
70% (A4
→
A5)
78% (LGL
→
LTR)
83% (LGL
→
A4)
85% (LTR
→
EXE)
91% (Full Page)
94% (A4
→
LTR)
97% (LTR
→
A4)
Auto
appears only when you place the document in the ADF.
Enlg/Red:100%
Quality :Auto
Contrast:- +
Tray :#1(LTR)
01
MAKING COPIES 5 - 7
5
Press or to select the enlargement or reduction ratio
you want.
Press
Set
.
—OR—
You can select
Custom (25-400%)
and press
Set
.
Use the numeric keys to enter an enlargement or reduction ratio
from
25%
to
400%
.
Press
Set
.
(For example, press
5 3
to enter
53%
.)
6
Press
Start
.
—OR—
Press other temporary copy keys for more settings.
■
Special Copy Options (2in1, 4in1 or Poster) are not available
with
Enlarge/Reduce
.
■ Auto
is not available with the scanner glass.
5 - 8 MAKING COPIES
Quality (type of original)
You can select the Quality for your type of original. The default
setting is
Auto
, which is used for originals that contain both text and
photographs.
Text
is used for originals containing only text. Photo is
used for copying photographs.
1
Place the original face up in the ADF, or face down on the
scanner glass.
2
Use the numeric keys to enter the number of copies you want
(up to 99).
3
Press
Quality
.
4
Press or to choose the type of original (
Auto
,
Text
or
Photo
).
Press
Set
.
5
Press
Start
.
—OR—
Press other Temporary Copy keys for more settings.
Sorting copies using the ADF
If you want to sort multiple copies, use the ADF. Pages will be printed
in the order 123, 123, 123, and so on.
1
Place the original face up in the ADF.
2
Use the numeric keys to enter the number of copies you want
(up to 99).
3
Press
Sort
.
4
Press
Start
.
—OR—
Press other Temporary Copy keys for more settings.
MAKING COPIES 5 - 9
Contrast
You can adjust the copy contrast to make copies darker or lighter.
1
Place the original face up in the ADF, or face down on the
scanner glass.
2
Use the numeric keys to enter the number of copies you want
(up to 99).
3
Press
Contrast
.
4
Press to make a copy lighter
—OR—
Press to make a copy darker.
Press
Set
.
5
Press
Start
.
—OR—
Press other Temporary Copy keys for more settings.
Press
Contrast
- +
- +
- +
- +
- +
- +
5 - 10 MAKING COPIES
Tray Select
You can change the tray use only for the next copy.
1
Place the original face up in the ADF, or face down on the
scanner glass.
2
Use the numeric keys to enter the number of copies you want
(up to 99).
3
Press
Tray Select
.
4
Press or to select the tray usage.
Press
Set
.
5
Press
Start
.
—OR—
Press other Temporary Copy keys for more settings.
(For DCP-8040 with the optional paper tray #2)
(For DCP-8045D with the optional paper tray #2)
XXX* is the paper size you set in
Menu
,
1
,
2
.
Press
Tray Select
Auto
#1 (XXX*)
#2 (XXX*)
Press
Tray Select
Auto
#1 (XXX*)
#2 (XXX*)
MP Tray
For DCP-8040 the LCD displays the tray use selections only if
the optional paper tray is installed.
MAKING COPIES 5 - 11
Duplex/N in 1
‘Duplex’ prints on both sides of the paper.
Temporary Key Level 1 Level 2 Option Original Finished Layout
Press
Duplex/N in 1
(DCP-8045D)
N in 1
(DCP-8040)
N in 1
—
2 in 1 (P)
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
Duplex(1 in 1)
(DCP-8045D)
Portrait1
—
Portrait2
Single
Sided
Double
Sided
Landscape1
Single
Sided
Double
Sided
Landscape2
—
Duplex(2 in 1)
(DCP-8045D)
—
Portrait1
Portrait2
Landscape1
Landscape2
Duplex(4 in 1)
(DCP-8045D)
—
Portrait1
Portrait2
Landscape1
Landscape2
Poster
—
Off
—
—
—
2
1
12
2
1
1
2
2
1
12
34
2
1
1
2
3
4
2
1
1
2
2
1
1
2
1
2
1
2
2
1
1
2
1
2
1
2
2
1
1
2
12
3
2
1
2
1
21
3
1
3
2
1
2
1
1
3
1
3
2
5
2
1
2
4
1
5
2
1
13
2
5
2
1
31
4
5
2
1
1
5 - 12 MAKING COPIES
Duplex/N in 1 copy
N in 1 copy
You can save paper by copying either two or four pages onto one
page. Please make sure paper size is set to
A4
,
Letter
or
Legal
.
1
Place the original face up in the ADF, or face down on the
scanner glass.
2
Use the numeric keys to enter the number of copies you want
(upto99).
3
Press
Duplex/N in 1
.
Press
Set
to select
N in 1
.
4
Press or to select
2 in 1 (P)
,
2 in 1 (L)
,
4 in 1 (P)
or
4 in 1 (L)
.
Press
Set
.
5
If your are ready to copy, go to
Step 7.
—OR—
Press or to select
Quality
,
Contrast
or
Tray
.
6
Press or to select a new setting.
Press
Set
.
7
Press
Start
.
If you are using the ADF, the DCP scans the originals and prints
the copies.
—OR—
If you are using the scanner glass, the DCP scans the page.
Place the next original on the scanner glass.
8
Select
1
and press
Set
, or press
1
,
to copy next page.
9
Repeat Steps 7 and 8 for each
page of the layout.
Enlg/Red:100%
Quality :Auto
Contrast:- +
Tray :#1(LTR)
Press
▲
▼
or Start
01
Flatbed Copy:
Next Page?
▲
1.Yes
▼
2.No
Select
▲▼
& Set
MAKING COPIES 5 - 13
10
After all the pages of the original have been scanned,
select
2
and press
Set
, or press
2
, to print the copies.
Poster
You can make a poster size
copy of a photograph. You
must use the scanner glass.
1
Place the original face down on the scanner glass.
2
Press
Duplex/N in 1
and or to select
Poster
.
Press
Set
.
3
Press
Start
.
The DCP starts scanning the original and prints the pages for
the poster.
■
(
P
) means Portrait and (
L
) means Landscape.
■
You can also combine the
N in 1
and
Duplex
operations.
(See
Duplex (2 in 1) and Duplex (4 in 1) (For DCP-8045D)
on page 5-16.)
■
For
2 in 1 (P)
,
2 in 1 (L)
,
4 in 1 (P)
or
4 in 1 (L)
, you can not use the
Enlarge/Reduce
setting.
For poster copies, you cannot make more than one copy or use
the Enlarge/Reduce setting.
5 - 14 MAKING COPIES
Duplex (1 in 1) (For DCP-8045D)
Making a double-sided copy from a single-sided original
1
Place the original face up in the ADF, or face down on the
scanner glass.
2
Use the numeric keys to enter the number of copies you want
(up to 99).
3
Press
Duplex/N in 1
and or to select
Duplex(1 in 1)
.
Press
Set
.
4
Press or to select
Portrait2
or
Landscape1
.
Press
Set
.
—OR—
Press or to select
Portrait1
or
Landscape2
, and
then go to Step 6.
5
Press or to select
Single Sided
for the original.
(If you are using the scanner glass or changed the number of
copies at Step 2, this option will not appear.)
Press
Set
.
6
Press
Start
. The DCP starts scanning.
If you are using the ADF, the DCP starts printing the copy.
—OR—
If you placed the original on the scanner glass, go to Step 7.
7
Place the next original on the
scanner glass.
Select
1
and press
Set
or press
1
.
Repeat Step 7 for each page of the
original.
8
After all the pages of the original have been scanned,
select
2
and press
Set
, or press
2
, to print the copy.
2
1
1
2
Flatbed Copy:
Next Page?
▲
1.Yes
▼
2.No
Select
▲▼
& Set
MAKING COPIES 5 - 15
Making a double-sided copy from a double-sided original
1
Place the original face up in the ADF.
2
Press
Duplex/N in 1
and or to select
Duplex(1 in 1)
.
Press
Set
.
3
Press or to select
Portrait2
or
Landscape1
.
Press
Set
.
4
Press or to select
Double Sided
for the original.
Press
Set
.
5
Make sure that you have put the original in the ADF as shown
on the LCD and press
Start
.
6
After all the pages of the original have been scanned on one
side, turn over the original so the other side is face up in the
ADF.
Press
Start
.
1
2
1
2
5 - 16 MAKING COPIES
Duplex (2 in 1) and Duplex (4 in 1) (For DCP-8045D)
1
Place the original face up in the ADF, or face down on the
scanner glass.
2
Use the numeric keys to enter the number of copies you want
(up to 99).
3
Press
Duplex/N in 1
and or to select
Duplex(2 in 1)
or
Duplex(4 in 1)
.
Press
Set
.
4
Press or to select
Portrait1
,
Portrait2
,
Landscape1
or
Landscape2
.
Press
Set
.
5
Press
Start
. The DCP starts scanning.
If you are using the ADF, the DCP starts printing the copy.
—OR—
If you placed the original on the scanner glass, go to Step 6.
6
Place the next original on the
scanner glass.
Select
1
and press
Set
, or press
1
.
Repeat Step 6 for each page of the
original.
7
After all the pages of the original have been scanned, select
2
and press
Set
, or press
2
, to print the copy.
Flatbed Copy:
Next Page?
▲
1.Yes
▼
2.No
Select
▲▼
& Set
MAKING COPIES 5 - 17
Changing the default copy settings
You can adjust the copy settings that are shown in the chart. These
settings will stay until you change them again.
Quality
1
Press
Menu
,
2
,
1
.
2
Press or to select
Text
,
Photo
or
Auto
.
Press
Set
.
3
Press
Stop/Exit
.
Contrast
You can change the contrast to help an image look lighter or darker.
1
Press
Menu
,
2
,
2
.
2
Press to make lighter.
—OR—
Press to make darker.
Press
Set
.
3
Press
Stop/Exit
.
Submenu Menu Selections Options Factory Settings
1
.
Quality
—
Text Auto
Photo
Auto
2
.
Contrast
—- +
- +
- +
- +
- +
- +
21.Quality
▲
Auto
Text
▼
Photo
Select
▲▼
& Set
22.Contrast
-+
Select & Set
6 - 1 IMPORTANT INFORMATION
6
Federal Communications Commission (FCC)
Declaration of Conformity (USA only)
declares, that the products
Product Name: DCP-8040, DCP-8045D
comply with Part 15 of the FCC Rules. Operation is subject to the
following two conditions: (1) This device may not cause harmful
interference, and (2) this device must accept any interference
received, including interference that may cause undesired operation.
This equipment has been tested and found to comply with the limits
for a Class B digital device, pursuant to Part 15 of the FCC Rules.
These limits are designed to provide reasonable protection against
harmful interference in a residential installation. This equipment
generates, uses, and can radiate radio frequency energy and, if not
installed and used in accordance with the instructions, may cause
harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation.
If this equipment does cause harmful interference to radio or
television reception, which can be determined by turning the
equipment off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:
■
Reorient or relocate the receiving antenna.
■
Increase the separation between the equipment and receiver.
■
Connect the equipment into an outlet on a circuit different from
that to which the receiver is connected.
■
Call the dealer or an experienced radio/TV technician for help.
Important information
Responsible Party: Brother International Corporation
100 Somerset Corporate Boulevard
Bridgewater, NJ 08807-0911 USA
TEL: (908) 704-1700
IMPORTANT INFORMATION 6 - 2
WARNI NG
■
This DCP has been certified to comply with FCC standards,
which are applied to the USA only. A grounded plug should
be plugged into a grounded AC outlet after checking the
rating of the local power supply for the DCP to operate
properly and safely.
■
For protection against the risk of electrical shock, always
disconnect all cables from the wall outlet before servicing,
modifying or installing the equipment.
Important
Changes or modifications not expressly approved by Brother
Industries, Ltd. could void the user’s authority to operate the
equipment.
WARNI NG
Brother cannot accept any financial or other responsibilities that
may be the result of your use of this information, including direct,
special or consequential damages. There are no warranties
extended or granted by this document.
Important – about the interface cable
A shielded interface cable should be used to ensure compliance with
the limits for a Class B digital device.
6 - 3 IMPORTANT INFORMATION
Industry Canada Compliance Statement
(Canada only)
This Class B digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe B est conforme à la norme
NMB-003 du Canada.
For your safety
To ensure safe operation the three-pin plug supplied must be
inserted only into a standard three-pin power point which is
effectively grounded through the standard wiring.
The fact that the equipment operates satisfactorily does not imply
that the power is grounded and that the installation is completely
safe. For your safety, if in any doubt about the effective grounding of
the power, call a qualified electrician.
WARNI NG
This machine has a Class 3B Laser Diode which emits invisible laser
radiation in the Scanner Unit. The Scanner Unit should not be
opened under any circumstances.
International ENERGY STAR
®
Compliance Statement
The purpose of the International ENERGY STAR
®
Program is to
promote the development and popularization of energy-efficient
office equipment.
As an E
NERGY STAR
®
Partner, Brother Industries, Ltd. has determined
that this product meets the ENERGY STAR
®
guidelines for energy
efficiency.
IMPORTANT INFORMATION 6 - 4
Laser safety
This equipment is certified as a Class I laser product under the U.S.
Department of Health and Human Services (DHHS) Radiation
Performance Standard according to the Radiation Control for Health
and Safety Act of 1968. This means that the equipment does not
produce hazardous laser radiation.
Since radiation emitted inside the equipment is completely confined
within protective housings and external covers, the laser beam
cannot escape from the DCP during any phase of user operation.
FDA regulations
U.S. Food and Drug Administration (FDA) has implemented
regulations for laser products manufactured on and after August 2,
1976. Compliance is mandatory for products marketed in the United
States. The following label on the back of the DCP indicates
compliance with the FDA regulations and must be attached to laser
products marketed in the United States.
WARNI NG
Use of controls, adjustments or performance of procedures other
than those specified in this manual may result in hazardous invisible
radiation exposure.
Manufactured:
BROTHER CORP. (ASIA) LTD.
BROTHER BUJI NAN LING FACTORY
Gold Garden Industry, Nan Ling Village, Buji, Rong Gang,
Shenzhen, China.
This product complies with FDA radiation performance standards,
21 CFR Subchapter J.
6 - 5 IMPORTANT INFORMATION
WARNI NG
Changes or modifications not expressly approved by Brother
Industries, Ltd. may void the user’s authority to operate the
equipment.
Internal laser radiation
Max. Radiation Power
Wave Length
Laser Class
5 mW
760 - 810 nm
Class IIIb (Accordance with 21 CFR
Part 1040.10)
IMPORTANT INFORMATION 6 - 6
Important safety instructions
1
Read all of these instructions.
2
Save them for later reference.
3
Follow all warnings and instructions marked on the product.
4
Before cleaning, turn off the DCP’s power switch and unplug the
power cord from the wall outlet. Do not use liquid or aerosol
cleaners. Use a damp cloth for cleaning.
5
Do not use this product near water.
6
Do not place this product on an unstable cart, stand, or table.
The product may fall, causing serious damage to the product.
7
Slots and openings in the cabinet and the back or bottom are
provided for ventilation; to ensure reliable operation of the
product and to protect it from overheating, these openings must
not be blocked or covered. The openings should never be
blocked by placing the product on a bed, sofa, rug, or other
similar surface. This product should never be placed near or
over a radiator or heater. This product should never be placed
in a built-in installation unless proper ventilation is provided.
8
This product should be operated from the type of power source
indicated on the label. If you are not sure of the type of power
available, call your dealer or local power company.
Use only the power cord supplied with this DCP.
9
This product is equipped with a 3-wire grounded plug, a plug
having a third (grounded) pin. This plug will only fit into a
grounded power outlet. This is a safety feature. If you are unable
to insert the plug into the outlet, call your electrician to replace
your obsolete outlet. Do not defeat the purpose of the grounded
plug.
10
Do not allow anything to rest on the power cord. Do not place
this product where people can walk on the cord.
11
If an extension cord is used with this product, make sure that the
total ampere ratings on the products plugged into the extension
cord do not exceed the extension cord ampere rating. Also,
make sure that the total of all products plugged into the wall
outlet does not exceed 15 amperes (USA only).
12
Wait until pages have exited the DCP before picking them up.
6 - 7 IMPORTANT INFORMATION
13
Never push objects of any kind into this product through cabinet
slots, since they may touch dangerous voltage points or short
out parts resulting in the risk of fire or electric shock. Never spill
liquid of any kind on the product. Do not attempt to service this
product yourself because opening or removing covers may
expose you to dangerous voltage points and other risks and
may void your warranty. Refer all servicing to a Brother
Authorized Service Center. For the location of your nearest
Brother Authorized Service Center, please call:
In USA: 1-800-284-4357 or In Canada: 1-877-BROTHER.
(See Brother numbers on page i.)
14
Unplug this product from the wall outlet and refer servicing to a
Brother Authorized Service Center under the following
conditions:
■
When the power cord is damaged or frayed.
■
If liquid has been spilled into the product.
■
If the product has been exposed to rain or water.
■
If the product does not operate normally when the operating
instructions are followed. Adjust only those controls that are
covered by the operating instructions. Improper adjustment
of other controls may result in damage and will often require
extensive work by a qualified technician to restore the
product to normal operation.
■
If the product has been dropped or the cabinet has been
damaged.
■
If the product exhibits a distinct change in performance,
indicating a need for service.
15
To protect your product against power surges, we recommend
the use of a power protection device (Surge Protector).
16
To reduce the risk of fire, electric shock and injury to persons,
note the following:
■
Do not use this product near appliances that use water, a
swimming pool or in a wet basement.
■
Use only the power cord indicated in this manual.
IMPORTANT INFORMATION 6 - 8
Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother International
Corporation.
© Copyright 2004 Brother Industries, Ltd. All rights reserved.
Windows, Microsoft and Windows NT are registered trademarks of
Microsoft in the U.S. and other countries.
Macintosh, QuickDraw, iMac and iBook are trademarks or registered
trademarks of Apple Computer, Inc.
Postscript and Postscript Level 3 are registered trademarks or
trademarks of Adobe Systems Incorporated.
PaperPort and OmniPage OCR are registered trademarks of
ScanSoft, Inc.
Presto! PageManager is a registered trademark of NewSoft
Technology Corporation.
Each company whose software title is mentioned in this manual has
a Software License Agreement specific to its proprietary programs.
All other brand and product names mentioned in this User’s
Guide are registered trademarks of their respective companies.
7 - 1 TROUBLESHOOTING AND ROUTINE MAINTENANCE
7
Troubleshooting
Error messages
As with any sophisticated office product, errors may occur. If this
happens, your DCP identifies the problem and displays an error
message. The most common error messages are shown below.
You can correct most problems by yourself. If you need additional
help, call the Brother fax back system (USA only).
In USA only: 1-800-521-2846
Troubleshooting and routine
maintenance
IMPORTANT
For technical help, you must call the country where you bought the
DCP. Calls must be made from within that country.
ERROR MESSAGES
ERROR
MESSAGE
CAUSE ACTION
Change Drum
Soon
The drum unit is near the end of its life. Use the drum unit until you have a
print quality problem; then replace
the drum unit with a new one.
The drum counter was not reset. 1. Open the front cover, and then
press
Clear/Back
.
2. Press 1 to reset.
Check
Original
The originals were not inserted or fed
properly, or original scanned from ADF was
longer than about 36 inches (90cm).
See Original jams.
Check Paper
Check Paper #1
Check Paper #2
The DCP is out of paper or paper is not
properly loaded in the paper tray.
—OR—
The paper is jammed in the DCP.
Refill the paper in the paper tray or
MP tray.
—OR—
Remove the paper and load it again.
See Paper jams and Paper is
jammed in the duplex tray (For
DCP-8045D).
Check Paper MP
Paper in the MP tray runs out. Reload paper. (See To load paper or
other media in the multi-purpose
tray (MP tray) (For DCP-8045D).)
Check Paper
Size
When you see this error, the paper in the
paper tray does not match the paper size you
set in
Menu, 1, 2.
Load the appropriate size paper or
change the default Paper Size
setting.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 7 - 2
Check Scan
Lock
The scanner lock is locked. Release the scanner lock lever, and
then press Stop/Exit.
Cooling Down
Wait for a
while
The temperature of the drum unit or toner
cartridge is too hot. The DCP will pause its
current print job and go in
to cooling down mode. During the cooling
down mode, you will hear the cooling fan
running while the display on the DCP shows
Cooling Down, and Wait for a while.
You must wait 20 minutes for it to
cool.
Cover Open
Pls Close
Cover
The front cover was not completely closed. Close the front cover for the drum
unit.
DX Lever
Error
The paper adjustment lever for duplex
printing is not correctly set for the paper size.
Set the duplex lever to the correct
position. (See To use Automatic
Duplexing for copy and print
operations (For DCP-8045D).)
Face Up Open The face-up output tray is open. Please close the face-up out tray.
Fuser Open The fuser cover is open. Please close the jam clear cover.
(See Paper jams.)
Machine Error
XX
DCP has a mechanical problem. Call Brother Customer Service and
tell them the Machine Error number.
In USA: 1-800-284-4329
In Canada: 1-877-BROTHER
No DX Tray You tried to make duplex printing with duplex
cover open.
Install the duplex tray correctly.
(See Paper is jammed in the duplex
tray (For DCP-8045D)
.)
Out of Memory You can’t store data in the memory. (Copy operation in process)
Press Stop/Exit and wait until the
other operations in process finish
and then try again.
—OR—
Add an optional memory.
(See Memory board.)
(Printing operation in process)
Reduce print resolution.
(See Print Quality in Software User’s
Guide on the CD-ROM.)
—OR—
Add an optional memory.
(See Memory board.)
ERROR MESSAGES
ERROR
MESSAGE
CAUSE ACTION
7 - 3 TROUBLESHOOTING AND ROUTINE MAINTENANCE
Pls Open
Cover
A page, piece of paper or paper clip, etc. may
be jammed inside the DCP.
Open the front cover. If you see any
jammed paper or other item, gently
pull it out, then close the front cover.
If the error message remains, open
and close the front cover again.
If the DCP cannot reset itself and
return to the copy setting prompt, it
will display Machine Error XX.
Please call Brother Customer
Service and tell them the Machine
Error number:
In USA: 1-800-284-4329
In Canada: 1-877-BROTHER
Paper Jam The paper is jammed in the DCP. See
Paper jams
and
Paper is
jammed in the duplex tray (For
DCP-8045D).
Toner Empty Toner cartridge is not installed.
—OR—
Toner is used up and printing is not possible.
Reinstall the toner cartridge.
—OR—
Replace the toner cartridge with a
new one. (See Replacing the toner
cartridge
.)
Toner Low If the LCD shows Toner Low, you can still
print, however the DCP is telling you that
the toner will soon run out.
Order a new toner cartridge now.
ERROR MESSAGES
ERROR
MESSAGE
CAUSE ACTION
TROUBLESHOOTING AND ROUTINE MAINTENANCE 7 - 4
Original jams
Based upon where the original is jammed, follow the appropriate set
of instructions to remove it.
Original is jammed in the top of the ADF unit.
1
Take out any paper from
the ADF that is not
jammed.
2
Lift the ADF cover.
3
Pull the jammed original
out to the right.
4
Close the ADF cover.
5
Press
Stop/Exit
.
Original is jammed inside the ADF unit.
1
Take out any paper from
the ADF that is not
jammed.
2
Lift the document cover.
3
Pull the jammed original
out to the right.
4
Close the document
cover.
5
Press
Stop/Exit
.
—OR—
1
Take the ADF support out of the ADF unit.
2
Pull the jammed original out to the right.
3
Press
Stop/Exit
.
7 - 5 TROUBLESHOOTING AND ROUTINE MAINTENANCE
Paper jams
To clear paper jams, please follow the steps in this section.
WARNI NG
After you have just used the DCP, some parts inside the DCP are
extremely hot. When you open the front cover or back output tray of
the DCP, never touch the shaded parts shown in the following
diagram.
Clear the jammed paper as follows.
If the jammed paper is removed completely by using the information
in the following steps, you can install the paper tray first, and then
close the front cover and the DCP will resume printing automatically.
■
If a paper jam occurs when using the optional lower tray unit,
check for correct installation of the upper paper tray.
■
Always remove all paper from the paper tray and straighten
the stack when you add new paper. This helps prevent
multiple sheets of paper from feeding through the DCP at
one time and reduces paper jams.
HOT!HOT!
Front view Back view
TROUBLESHOOTING AND ROUTINE MAINTENANCE 7 - 6
1
Pull the paper tray completely out of the DCP.
2
Pull the jammed paper up and out of the DCP.
3
Press the cover release button and then open the front cover.
4
Pull out the drum unit assembly. Pull the jammed paper up and
out of the DCP. If you cannot remove the drum unit assembly
easily at this time, do not use extra force. Instead, pull the edge
of the jammed paper from the paper tray.
If the jammed paper can not be pulled out easily, turn the jam
dial towards you so that you gently pull the paper out.
7 - 7 TROUBLESHOOTING AND ROUTINE MAINTENANCE
WARNI NG
To prevent damage to the DCP caused by static electricity, do not
touch the electrodes shown in the following diagram.
5
Open the back output tray. Pull the jammed paper out of the
fuser unit. If the paper jam can be cleared, go to Step 7.
If you have to pull the paper toward the back of the DCP, the
fuser may get dirty with toner powder and it may scatter on the
next printouts. Print a few copies of the test page until the
scattering of toner stops.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 7 - 8
WARNI NG
After you have just used the DCP, some internal parts of the DCP are
extremely HOT! Wait for the DCP to cool down before you touch the
internal parts of the DCP.
6
Open the jam clear cover (fuser cover). Pull the jammed paper
out of the fuser unit.
7
Close the jam clear cover. Close the back output tray.
HOT!
Back view
Jam Clear Cover
(Fuser Cover)
7 - 9 TROUBLESHOOTING AND ROUTINE MAINTENANCE
8
Push the lock lever down and take the toner cartridge out of the
drum unit. Take out the jammed paper if there is any inside the
drum unit. Then put the toner cartridge back in the drum unit.
9
Put the drum unit assembly back in the DCP.
10
Put the paper tray in the DCP.
11
Close the front cover.
Paper is jammed in the duplex tray (For DCP-8045D)
1
Pull the duplex tray and paper tray out of the DCP.
2
Pull the jammed paper out of the DCP.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 7 - 10
3
Put the duplex tray and paper tray back into the DCP.
■
The
Jam Duplex
message appears if you remove a sheet
of paper from the Face Down Output Tray after only one side
has printed.
■
If the Paper Adjustment Lever for Duplex Printing is not set
correctly for the paper size, paper jams may occur and the
printing will be out of position on the page. (See To use
Automatic Duplexing for copy and print operations (For
DCP-8045D).)
7 - 11 TROUBLESHOOTING AND ROUTINE MAINTENANCE
If you are having difficulty with your DCP
If the copy looks good, the problem is probably not your DCP. Check
the chart below and follow the troubleshooting tips.
DIFFICULTY SUGGESTIONS
Printing
Condensed print and
horizontal streaks or the top
and bottom of sentences are
cut off.
If the copy looks bad, clean the scanner area. If there is still problem,
call Brother Customer Service at 1-800-284-4329 (in USA) or
1-877-BROTHER (in Canada) or your dealer for service.
Poor quality print. See Improving the print quality.
Vertical black lines. Your DCP’s primary corona wire for printing may be dirty. Clean your
primary corona wire (see Cleaning the drum unit). If the problem
continues, call Brother Customer Service at
1-800-284-4329 (In USA) or 1-877-BROTHER (In Canada).
Copy Quality Difficulties
Vertical streaks appear in
copies.
Sometimes you may see vertical streaks on your copies. Either the
scanner or the primary corona wire for printing is dirty. Clean them both.
(See
Cleaning the scanner
and
Cleaning the drum unit
.)
Printer Difficulties
The DCP does not print. Check the following:
• The DCP is plugged in and the power switch is turned On.
(See Quick Setup Guide.)
• The toner cartridge and drum unit are installed properly.
(See
Replacing the drum unit
.)
• The interface cable is securely connected between the DCP and
computer. (See Quick Setup Guide.)
• Check to see if LCD is showing an error message.
(See Error messages.)
The DCP prints unexpectedly
or it prints garbage.
Reset the DCP or turn it off and then on again. Check the primary
settings in your application software to make sure it is set up to work with
your DCP.
The DCP prints first couple of
pages correctly, then some
pages have text missing.
Your computer is not recognizing the printer’s input buffer full signal.
Please make sure to connect the DCP cable correctly.
The DCP cannot print full
pages of a document.
Out of Memory message
occurs.
Reduce the printing resolution. Reduce the complexity of your
document and try again. Reduce the graphic quality or the number of
font sizes within your application software.
My headers or footers appear
when I view my document on
the screen but do not appear
when I print them.
Most laser printers have a restricted area that will not accept print.
Usually these are the first two lines and last two lines, leaves 62
printable lines. Adjust the top and bottom margins in your document to
allow for this.
Scanning Difficulties
TWAIN errors appear while
scanning.
Make sure the Brother TWAIN driver is selected as the primary source.
In PaperPort
®
, click Scan in the File menu and select the Brother
TWAIN driver.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 7 - 12
Software Difficulties
Cannot install software or
print.
Run the MFC-Pro Suite Repair and Install program on the CD-ROM.
This program will repair and reinstall the software.
Cannot perform ‘2 in 1 or 4 in 1’
printing.
Check that the paper size setting in the application and in the printer
driver are the same.
Cannot print when using
Adobe Illustrator.
Try to reduce the print resolution.
When using ATM fonts, some
characters are missing or
some characters are printed in
their place.
If you are using Windows
®
98/98SE/Me, select ‘Printer Settings’ from
the ‘Start’ menu. Select the properties of the ‘Brother DCP-8040 or
DCP-8045D (USB) Printer’. Click ‘Spool Setting’ on the ‘Details’ tab.
Select ‘RAW’ from ‘Spool Data Format.’
“Unable to write to LPT1” or
“LPT1 already in use” Error
Message appears.
1. Make sure the DCP is on (plugged into the AC power outlet) and
turned the power switch on. and that it is connected directly to the
computer using a IEEE-1284 bi-directional parallel cable. The cable
must not go through another peripheral device (such as a Zip Drive,
External CD-ROM Drive, or Switch box).
2. Make sure the DCP is not displaying an error message on the LCD
Display.
3. Make sure no other device drivers, which also communicate through
the parallel port, are running automatically when you boot up the
computer (such as, drivers for Zip Drives, External CD-ROM Drive,
etc.) Suggested areas to check: (Load=, Run=command lines in the
win.ini file or the Statup Group
)
4. Check with you computer manufacturer to confirm that the computer’s
parallel port settings in the BIOS are set to support a bi-directional
machine; i.e. (Parallel Port Mode – ECP)
“MFC is Busy” Error Message
appears.
“MFC Connect Failure” If the DCP is not connected to your PC and you have loaded the Brother
software, the PC will show ‘MFC Connect Failure’ each time you restart
Windows
®
. You can ignore this message or you can turn it off as follows.
Double-click “\tool\WarnOFF.REG” from the supplied CD-ROM.
The Scan key on the DCP’s control panel will not work unless you restart
your PC with the DCP connected. To turn it back on, Double-click
“\tool\WarnON.REG” from the supplied CD-ROM.
Paper Handling Difficulties
The DCP does not load paper.
The LCD shows Check
Paper or Paper Jam.
Check to see if the Check Paper or Paper Jam message appears on
the LCD. If it is empty, load a new stack of paper into the paper tray. If
there is paper in the paper tray, make sure it is straight. If the paper is
curled, you should straighten it. Sometimes it is helpful to remove the
paper, turn the stack over and put it back into the paper tray. Reduce the
amount of paper in the paper tray, and then try again. Check that the
manual feed mode or MP tray or MP mode is not selected in the printer
driver.
The DCP does not feed paper
from the manual feed tray.
Reinsert the paper firmly, load one sheet at a time. Make sure that
manual feed mode or MP mode is selected in the printer driver.
How can I load envelopes? You can load envelopes from the manual feed or MP tray. Your
application software must be set up to print the envelope size you are
using. This is usually done in the Page Setup or Document Setup menu
of your software. Refer to your software application manual.
What paper can I use? You can use plain paper, envelopes, transparencies and labels that are
made for laser machines. (For information on paper you can use, see
Printer operation keys in Software User’s Guide on the CD-ROM.)
How can I clear paper jams? See Paper jams.
DIFFICULTY SUGGESTIONS
7 - 13 TROUBLESHOOTING AND ROUTINE MAINTENANCE
Print Quality Difficulties
Printed pages are curled. Thin or thick paper below the standard can cause this problem. Make
sure you select the Paper Type that suits the media type you use.
(See Setting the Paper Type and Media Type in Software User’s Guide
on the CD-ROM.)
Printed pages are smeared. The Paper Type setting may be incorrect for the type of print media you
are using—OR—The print media may be too thick or have a rough
surface. (See Setting the Paper Type and Media Type in Software
User’s Guide on the CD-ROM.)
Printouts are too light. Set Toner Save mode to off in the Advance tab in the printer driver.
(See Toner Save in Software User’s Guide on the CD-ROM.)
Network Difficulties
I cannot print over the Network Make sure that your DCP is powered on and is On Line and in Ready
mode. Press the Test switch. Then the current settings of the NC-9100h
are printed.Verify that the cabling and Network connections are good. If
possible, try connecting the DCP to a different port on your hub using a
different cable. Check to see if there is any LED activity. The NC-9100h
has a two color LED for diagnosing problems.
DIFFICULTY SUGGESTIONS
TROUBLESHOOTING AND ROUTINE MAINTENANCE 7 - 14
Improving the print quality
This section provides information on the following topics:
Examples of poor print
quality
Recommendation
Faint
Check the printer’s environment. Conditions such as humidity, high
temperatures, and so on may cause this print fault. (See Choosing a
location on page x.)
If the whole page is too light, Toner Save mode may be on. Turn off
Toner Save mode in the printer Properties tab of the driver.
—OR—
If your DCP is not connected to a computer, turn off Toner Save mode
in the DCP itself. (See
Toner Save
.)
Try installing a new toner cartridge. (See
Replacing the toner cartridge
.)
Try installing a new drum unit. (See Replacing the drum unit.)
Gray background
Make sure that you use paper that meets the recommended
specifications. (See
About paper
.)
Check the printer’s environment - high temperatures and high humidity
can increase the amount of background shading. (See
Choosing a
location on page x.)
Use a new toner cartridge. (See Replacing the toner cartridge.)
Use a new drum unit. (See Replacing the drum unit.)
Ghost
Make sure you use paper that meets our specifications. Rough-surfaced
paper or thick print media may cause this problem.
Make sure that you choose the appropriate media type in the printer
driver. (See
About paper
.)
Try using a new drum unit. (See
Replacing the drum unit
.)
Toner specks
Make sure that you use paper that meets our specifications.
Rough-surfaced paper may cause the problem. (See About paper.)
The drum unit may be damaged. Put in a new drum unit. (See Replacing
the drum unit.)
Hollow print
Make sure that you use paper that meets our specifications. (See
About
paper.)
Choose Thick paper mode in the printer driver, or use thinner paper
than you are currently using.
Check the printer’s environment because conditions such as high
humidity can cause hollow print. (See Choosing a location on page x.)
All black
You may clear the problem by cleaning the primary corona wire inside
the drum unit by sliding the blue tab. Make sure you return the blue tab
to the home position (
▲
). (See Cleaning the drum unit.)
The drum unit may be damaged. Put in a new drum unit. (See Replacing
the drum unit.)
ABCDEFGH
abcdefghijk
ABCD
abcde
01234
C
DE
F
d
ef
g
BC
b
c
d
2
3
ABCDEFGH
abcdefghijk
ABCD
abcde
01234
ABCDEFGH
abcdefghijk
ABCD
abcde
01234
7 - 15 TROUBLESHOOTING AND ROUTINE MAINTENANCE
White Spots on black text
and graphics at 3.7 in.
(94 mm) intervals
Black Spots at 3.7 in.
(94 mm) intervals
If the problem is not solved after printing a few pages, the drum unit may
have glue from label stock on the OPC drum surface.
Clean the drum unit as follows:
1 Position the print sample in front of the drum unit, and find the exact
position of the poor print.
2 Turn the drum unit gear by hand while looking at the surface of the
OPC drum.
Caution
Do not touch the photosensitive drum with your fingers.
3 When you have located the mark on the drum that matches the print
sample, wipe the surface of the OPC drum with a cotton swab until
the dust or paper powder on the surface comes off.
Caution
Do not try to clean the surface of the photosensitive drum with a sharp
object, such as a ball-point pen, and so on.
The drum unit may be damaged. Put in a new drum unit. (See Replacing
the drum unit.)
Examples of poor print
quality
Recommendation
3.7 in.
(94 mm)
3.7 in.
(94 mm)
3.7 in.
(94 mm)
3.7 in.
(94 mm)
Photosensitive drum
TROUBLESHOOTING AND ROUTINE MAINTENANCE 7 - 16
Black toner marks across
the page
The drum unit may be damaged. Put in a new drum unit. (See Replacing
the drum unit.)
Make sure that you use paper that meets our specifications. (See About
paper.)
If you use label sheets for laser printers, the glue from the sheets may
sometimes stick to the OPC drum surface. Clean the drum unit.
(See Cleaning the drum unit.)
Do not use paper that has clips or staples because they will scratch the
surface of the drum.
If the unpacked drum unit is in direct sunlight or room light, the unit may
be damaged.
White lines across the page
Make sure that you use paper that meets our specifications. A rough
surfaced paper or thick print media can cause the problem.
Make sure that you select the appropriate media type in the printer
driver.
The problem may disappear by itself. Try printing multiple pages to clear
this problem, especially if the printer has not been used for a long time.
The drum unit may be damaged. Put in a new drum unit. (See Replacing
the drum unit
.)
Lines across the page
Clean the inside of the printer and the primary corona wire in the drum
unit. (See Cleaning the drum unit.)
The drum unit may be damaged. Put in a new drum unit. (See Replacing
the drum unit.)
Black lines down the page
Printed pages have toner
stains down the page.
Clean the primary corona wire of the drum unit.
Make sure the primary corona wire cleaner is at the home position (
▲
).
The drum unit may be damaged. Install a new drum unit. (See
Replacing
the drum unit.)
The toner cartridge may be damaged. Put in a new toner cartridge.
(See Replacing the toner cartridge.) Make sure that a torn piece of
paper is not inside the printer covering the scanner window.
The fixing unit may be smudged. Call Customer Service.
White lines down the page
You may clear the problem by wiping the scanner window with a soft
cloth. (See Cleaning the printer.)
The toner cartridge may be damaged. Put in a new toner cartridge.
(See
Replacing the toner cartridge
.)
Page skewed
Make sure the paper or other print media is loaded properly in the paper
tray and that the guides are not too tight or too loose against the paper
stack.
Set the paper guides correctly.
If you are using the manual feed tray (or the multi-purpose tray).
(See How to load paper.)
The paper tray may be too full.
Check the paper type and quality. (See About paper.)
Examples of poor print
quality
Recommendation
ABCDEFGH
abcdefghijk
ABCD
abcde
01234
ABCDEFGH
abcdefghijk
ABCD
abcde
01234
ABCDEFGH
abcdefghijk
ABCD
abcde
01234
ABCDEFGH
abcdefghijk
ABCD
abcde
01234
ABCDEFGH
abcdefghijk
ABCD
abcde
01234
A
B
C
D
E
F
G
H
ab
cdefg
h
ijk
ABCD
abcde
01234
7 - 17 TROUBLESHOOTING AND ROUTINE MAINTENANCE
Curl or wave
Check the paper type and quality. High temperatures and high humidity
will cause paper to curl.
If you don’t use the printer very often, the paper may have been in the
paper tray too long. Turn over the stack of paper in the paper tray. Also,
try fanning the paper stack and then rotating the paper 180° in the paper
tray.
Try printing using the straight-through output path. (See How to load
paper.)
Wrinkles or creases
Make sure that paper is loaded properly.
Check the paper type and quality. (See About paper.)
Try printing using the straight-through output path. (See How to load
paper.)
Turn over the stack of paper in the tray or try rotating the paper 180° in
the input tray.
The drum unit is a consumable item and it is necessary to
replace it periodically.
Examples of poor print
quality
Recommendation
B DEFGH
abc efghijk
ACD
bcde
134
TROUBLESHOOTING AND ROUTINE MAINTENANCE 7 - 18
Packing and shipping the DCP
Whenever you transport the DCP, use the packing materials that
came with your machine. If you do not pack the DCP correctly, you
may void your warranty.
1
Turn the DCP power switch off.
2
Unplug the DCP from the AC outlet.
Lock the Scanner Lock
3
Push the Scanner Lock Lever up to lock the scanner. This lever
is located on the left of the scanner glass.
Caution
Damage caused to your DCP by failure to lock the scanner before
moving and shipping may void your warranty.
4
Open the front cover.
Scanner Lock Lever
7 - 19 TROUBLESHOOTING AND ROUTINE MAINTENANCE
5
Remove the drum unit and toner cartridge assembly. Leave the
toner cartridge installed in the drum unit.
6
Place the drum unit and toner
cartridge assembly into the plastic bag
and seal the bag.
7
Close the front cover. Fold down the face-down output tray flap.
8
Wrap the DCP in the plastic bag
and place it in the original carton
with the original packing
material.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 7 - 20
9
Pack the drum unit and toner cartridge assembly, AC cord and
printed materials in the original carton as shown below:
10
Close the carton and tape it shut.
If you are returning the DCP to Brother as part of the Exchange
Service, pack
only
the DCP. Keep all separate parts to use with
your ‘Exchange’ machine.
7 - 21 TROUBLESHOOTING AND ROUTINE MAINTENANCE
Routine maintenance
Cleaning the scanner
Turn the DCP power switch off and lift the document cover. Clean the
scanner glass and glass strip with dry cloth and the white film with
isopropyl alcohol on a lint free cloth.
If the screen
still
displays a scanner error, call Brother Customer
Service for assistance at 1-800-284-4329 (in USA) or
1-877-BROTHER (in Canada).
White Film
Document Cover
Glass strip
White film
TROUBLESHOOTING AND ROUTINE MAINTENANCE 7 - 22
Cleaning the printer
Caution
■
Do not use isopropyl alcohol to remove dirt from the control
panel. It may crack the panel.
■
Do
not
use isopropyl alcohol to clean the laser scanner window.
■
Do not touch the scanner window with your finger.
■
The drum unit contains toner, so handle it carefully. If toner
scatters and your hands or clothes get dirty, immediately wipe or
wash it off with cold water.
1
Turn the DCP power switch off and open the front cover.
2
Remove the drum unit and toner cartridge assembly.
WARNI NG
Just after you have used the DCP, some internal parts of the
machine are extremely HOT! When you open the front cover of the
DCP, never touch the shaded parts shown in the diagram below.
3
Gently clean the scanner window by wiping it with a clean soft
dry cloth. Do
not
use isoproply alcohol.
Front view
HOT!
Laser Scanner Window
7 - 23 TROUBLESHOOTING AND ROUTINE MAINTENANCE
Cleaning the drum unit
We recommend placing the drum unit and toner cartridge assembly
on a cloth or large disposable paper to avoid spilling and scattering
toner.
1
Clean the primary corona wire inside the drum unit by gently
sliding the blue tab from right to left several times.
2
Return the blue tab and snap it into the Home position (
▼
).
Caution
If the blue tab is not at Home position (
▼
), printed pages may have
vertical stripes.
3
Reinstall the drum unit and toner cartridge assembly into the
DCP. (See Replacing the drum unit.)
4
Close the front cover.
5
Plug in the power cord.
Corona Wire
Tab
Home Position(▼)
TROUBLESHOOTING AND ROUTINE MAINTENANCE 7 - 24
Replacing the toner cartridge
The DCP can print up to 6,700 pages using a high yield toner
cartridge. When the toner cartridge is running low, the LCD shows
Toner Low
. The DCP is supplied with a standard toner cartridge
that must be replaced after approximately 3,500 pages. Actual page
count will vary depending on your average type of original (i.e.,
standard letter, detailed graphics).
Discard the used toner cartridge according to local regulations,
keeping it separate from domestic waste. Be sure to seal the toner
cartridge tightly so toner powder does not spill out of the cartridge. If
you have questions, call your local waste disposal office.
We recommend that you clean the DCP when you replace the toner
cartridge.
It is a good idea to keep a new toner cartridge ready for use
when you see the
Toner Low
warning.
7 - 25 TROUBLESHOOTING AND ROUTINE MAINTENANCE
How to replace the toner cartridge
WARNI NG
Just after you use the DCP, some internal parts of the machine will
be extremely HOT! So, never touch the shaded parts shown in the
illustration.
1
Open the front cover and pull out the drum unit.
HOT!
TROUBLESHOOTING AND ROUTINE MAINTENANCE 7 - 26
Caution
■
Place the drum unit on a drop cloth or large piece of disposable
paper to avoid spilling and scattering the toner.
■
To prevent damage to the DCP from static electricity, do not
touch the electrodes shown below.
2
Hold down the lock lever on the right and pull the toner cartridge
out of the drum unit.
Caution
Handle the toner cartridge carefully. If toner scatters on your hands
or clothes, immediately wipe it off or wash it with cold water.
Lock Lever
7 - 27 TROUBLESHOOTING AND ROUTINE MAINTENANCE
3
Unpack the new toner cartridge. Place the used toner cartridge
into the aluminum bag and discard it according to local
regulations.
Caution
■
Wait to unpack the toner cartridge until immediately before you
install it in the DCP. If a toner cartridge is left unpacked for a long
period of time, the toner life is shortened.
■
Brother strongly recommends that you do not refill the toner
cartridge provided with your DCP. We also strongly recommend
that you continue to use only Genuine Brother Brand
replacement toner cartridges. (TN-540 and TN-570).
Using or attempting to use potentially incompatible toner and/or
toner cartridges in your DCP may cause damage to the machine
itself and/or it may result in unsatisfactory print quality. Our
warranty coverage does not apply to any problem that was
caused by the use of unauthorized third party toner and toner
cartridges. To protect your investment and guarantee your print
quality please continue to replace consumed toner cartridges
with only Genuine Brother Branded Supplies.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 7 - 28
4
Gently rock the toner cartridge from side to side five or six times
to distribute the toner evenly inside the cartridge.
5
Remove the protective cover.
6
Insert the new toner cartridge in the drum unit until it clicks into
place. If you put it in properly, the lock lever will lift automatically.
Toner Cartridge
Drum Unit
7 - 29 TROUBLESHOOTING AND ROUTINE MAINTENANCE
7
Clean the primary corona wire inside the drum unit by gently
sliding the blue tab from right to left several times. Return the
blue tab to the Home position (
▼
) before reinstalling the drum
unit and toner cartridge assembly.
8
Reinstall the drum unit and toner cartridge assembly and close
the front cover.
Corona Wire
Tab
Home Position(▼)
TROUBLESHOOTING AND ROUTINE MAINTENANCE 7 - 30
Replacing the drum unit
The DCP uses a drum unit to create print images on paper. If the
LCD shows
Change Drum Soon
, the drum unit is near the end of
its life and it is time to purchase a new one.
Even if the LCD shows
Change Drum Soon
, you may be able to
continue printing without having to replace the drum unit for a while.
However, if there is a noticeable deterioration in the output print
quality (even before
Change Drum Soon
appears), then the drum
unit should be replaced. You should clean the DCP when you
replace the drum unit. (See
Cleaning the drum unit
.)
Caution
When removing the drum unit, handle it carefully because it contains
toner. If toner scatters and your hands or clothes get dirty,
immediately wipe or wash with cold water.
The drum unit is a consumable item, and it is necessary to
replace it periodically. There are many factors that determine
the actual drum life, such as temperature, humidity, type of
paper and how much toner you use for the number of pages per
print job. The estimated drum life is up to 20,000 pages. The
actual number of pages your drum will print may be significantly
less than these estimates. Because we have no control over the
many factors that determine the actual drum life, we cannot
guarantee a minimum number of pages that will be printed by
your drum.
7 - 31 TROUBLESHOOTING AND ROUTINE MAINTENANCE
WARNI NG
Just after you have used the DCP, some internal parts of the DCP
are extremely HOT! So please be careful.
Follow these steps to replace the drum unit:
1
Press the cover release button and then open the front cover.
2
Remove the old drum unit and toner cartridge assembly. Place
it on a drop cloth or disposable paper to avoid scattering toner.
HOT!
TROUBLESHOOTING AND ROUTINE MAINTENANCE 7 - 32
Caution
To prevent damage to the printer from static electricity, do not touch
the electrodes shown below.
3
Hold down the lock lever on the right and pull the toner cartridge
out of the drum unit. (See
Replacing the toner cartridge
.)
Discard the used drum unit according to local regulations,
keeping it separate from domestic waste. Be sure to seal the
drum unit tightly so toner powder does not spill out of the unit. If
you have questions, call your local waste disposal office.
Lock Lever
7 - 33 TROUBLESHOOTING AND ROUTINE MAINTENANCE
4
Wait to unpack the new drum unit until immediately before
installing it. Place the old drum unit into the plastic bag and
discard it according to local regulations.
5
Reinstall the toner cartridge into the new drum unit.
(See
Replacing the toner cartridge
.)
6
Reinstall the new drum unit, keeping the front cover open.
7
Press
Clear/Back
.
8
Press
1
and when the LCD shows
Accepted
, and close the front
cover.
Caution
If toner scatters and your hands or clothes get dirty, immediately
wipe off or wash with cold water.
Replace Drum?
▲
1.Yes
▼
2.No
Select
▲▼
& Set
TROUBLESHOOTING AND ROUTINE MAINTENANCE 7 - 34
Checking the drum life
You can see the percentage of the drum’s life that remains available.
1
(DCP-8040)
Press
Menu
,
1
,
6
.
—OR—
If you have the optional tray #2,
press
Menu
,
1
,
7
.
(DCP-8045D)
Press
Menu
,
1
,
7
.
2
For five seconds, the LCD shows the available percentage of
drum life.
Page Counter
You can see number of total pages, copy pages, print pages and List
(total list print) pages that your DCP has printed.
1
(DCP-8040)
Press
Menu
,
1
,
7
.
—OR—
If you have the optional tray #2,
press
Menu
,
1
,
8
.
(DCP-8045D)
Press
Menu
,
1
,
8
.
2
The LCD shows number of pages for
Total
and
Copy
.
Press to see
Print
and
List
.
3
Press
Stop/Exit
.
Even if the remaining drum life is 0%, you may continue to use
the drum unit until you have a print quality problem.
17.Drum Life
Remaining:100%
18.Page Counter
▲
Total :123456
▼
Copy :120002
8 - 1 OPTIONAL ACCESSORIES
8
Memory board
The memory board is installed on the main controller board inside the
DCP. When you add the optional memory board, it increases the
performance for both copier and printer operations.
Optional accessories
Model Name Optional Memory
DCP-8040 (32 MB Standard Memory) 32MB TECHWORKS 12457-0001
DCP-8045D (32 MB Standard Memory) 64MB TECHWORKS 12458-0001
128MB TECHWORKS 12459-0001
In general, the DIMM must have the following specifications:
Type: 100 pin and 32 bit output
CAS Lantency: 2 or 3
Clock Frequency: 100MHz or more
Capacity: 32, 64, 128 MB
Height: 1.4 inches (35 mm) or less
Parity: NONE
DRAM Type: SDRAM 4 Bank
Some DIMMs might not work with this DCP. For the latest
information from Brother visit:
http://solutions.brother.com
OPTIONAL ACCESSORIES 8 - 2
Installing the optional memory board
WARNI NG
■
DO NOT touch the surface of the main board within 15 minutes
after turning off the power.
1
Turn the DCP power switch off, unplug the DCP power cord
from the AC outlet, and then disconnect the interface cable.
WARNI NG
Turn the DCP power switch off, before installing (or removing) the
memory board.
2
Remove the side cover. Loosen the two screws, and then
remove the metal shield plate.
3
Unpack the DIMM and hold it by the edges.
8 - 3 OPTIONAL ACCESSORIES
WARNI NG
DIMM boards can be damaged by even a small amount of static
electricity. Do not touch the memory chips or the board surface.
Wear an antistatic wrist strap when you install or remove the board.
If you do not have an antistatic wrist strap, frequently touch the bare
metal on the printer.
4
Hold the DIMM with your fingers on the side edges and your
thumb on the back edge. Line up the notches on the DIMM with
the DIMM slot. (Check that the locks on each side of the DIMM
slot are open or facing outwards.)
5
Press the DIMM straight into the slot (press firmly). Make sure
the locks on each side of the DIMM click into place. (To remove
a DIMM, you must release the locks.)
6
Put the metal plate back on and secure the metal plate with the
two screws.
7
Put the side cover back on.
OPTIONAL ACCESSORIES 8 - 4
8
Reconnect any additional interface cables that you removed.
9
Reconnect the power cable and then turn on the DCP power
switch.
WARNI NG
If the Status LED turns Red for a Service Error, please coll Brother
Custome Service at: 1-800-284-4329 (in USA) or 1-877-BROTHER
(in Canada).
■
To check that you have installed the DIMM correctly, print
the printer settings by using the selection in the driver and
check the printout to make sure it shows the additional
memory.
■
You can check the current memory size to press
Menu
,
1
,
8
(DCP-8040) or
Menu
,
1
,
9
(DCP-8045D).
8 - 5 OPTIONAL ACCESSORIES
Network (LAN) board
When you add the optional Network (LAN) Board (NC-9100h), you
can connect your DCP into the network to use the Network Scanner,
Network Printer and Network Management operations.
WARNI NG
DO NOT touch the surface of the main board within 15 minutes after
turning off the power.
For more details about how to configure the Network board, please
see the NC-9100h Network User's Guide on the CD-ROM supplied
with the DCP.
NC-9100h
Print Server
OPTIONAL ACCESSORIES 8 - 6
Before starting installation
Be careful when handling the NC-9100h. There are many delicate
electronic components that are susceptible to damage from static
electricity. To avoid such damage, use the following precautions
when handling the board.
■
Leave the NC-9100h in its anti-static bag until you are ready to
install it.
■
Make sure that you are adequately grounded before touching the
NC-9100h. Use an anti-static wrist strap and a grounding mat if
possible. If you do not have an anti-static wrist strap, touch the
bare metal surface on the back of the machine before handling
the NC-9100h.
■
Avoid moving around the work area in order to eliminate static
charge build-up.
■
If possible, do not work on a carpeted area.
■
Do not flex the board and do not touch the components on the
card.
Tools Required:
Phillips Screwdriver
Step 1: Hardware installation
WARNI NG
DO NOT touch the surface of the main boards within 15 minutes after
turning off the power.
1
Turn the DCP power switch off, unplug the DCP power cord
from the AC outlet, and then disconnect the interface cable.
8 - 7 OPTIONAL ACCESSORIES
WARNI NG
Turn the DCP power switch off, before installing (or removing) the
NC-9100h board.
2
Remove the side cover. Loosen the two screws, and then
remove the metal shield plate.
3
Loosen the two screws, and then remove the metal cover plate.
Cover Plate
OPTIONAL ACCESSORIES 8 - 8
4
Plug the NC-9100h into connector P1 located on the main board
as shown in the illustration (press finmly) and secure the
NC-9100h with the two screws.
5
Put the metal shield plate back on and secure it with the two
screws.
6
Put the side cover back on.
7
Reconnect any additional interface cables that you removed.
8
Reconnect the power cable and then turn on the DCP power
switch.
9
Press the Test switch and print a network configuration page.
(See TEST SWITCH on page 8-10.)
8 - 9 OPTIONAL ACCESSORIES
Step 2: Connecting the NC-9100h to an
Unshielded Twisted Pair 10BASE-T or
100BASE-TX Ethernet Network
To connect the NC-9100h to a 10BASE-T or 100BASE-TX Network,
you must have an Unshielded Twist Pair Cable. One side of the cable
must be connected to a free port on your Ethernet hub and the other
side must be connected to the 10BASE-T or 100BASE-TX connector
(an RJ45 Connector) of the NC-9100h.
Verifying successful hardware Installation:
Plug in the AC power cord. After initialization and warm-up (this may
take several seconds), the DCP will come to a Ready state.
LED
No light:
If both of the two LEDs are off, then the print server is not connected
to the network.
Link/Speed LED is orange: Fast Ethernet
This Link/Speed LED will be orange if the print server is connected
to a 100BASETX Fast Ethernet network.
OPTIONAL ACCESSORIES 8 - 10
Link/Speed LED is green: 10 BASE T Ethernet
This Link/Speed LED will be green if the print server is connected to
a 10 BASE T Ethernet.
Active LED is yellow:
The Active LED will blink if the print server is receiving or transmitting
data.
TEST SWITCH
Short push: Prints the network configuration page.
Long push (more than 5 seconds): Reset the network configuration
back to the default settings.
If there is a valid connection to the network, the LED will blink
orange or green.
To set up the DCP on the Network, see the
NC-9100h Network
User’s Guide
on the CD-ROM.
LED
LED
Ethernet
RJ-45
Test
Switch
8 - 11 OPTIONAL ACCESSORIES
Paper Tray #2
You can purchase the Paper Tray #2 accessory (LT-5000) to use as
a third paper source. Tray #2 holds up to 250 sheets of 20 lb (80 g/m
2
)
paper.
Paper Tray #2: Holds approx. 250 sheets of 20 lb (80 g/m
2
) Letter/A4 paper
Basis Weight: 16 to 28 lb (60 to 105 g/m
2
)
Moisture Content: 4% to 6% by weight
We Recommend: Xerox 4200DP 20 lb
Cut sheet: Hammermill Laser Paper 24 lb
GLOSSARY G - 1
G
ADF (Automatic Document Feeder) The original can be placed in
the ADF and scanned one page at a time automatically.
Beeper Volume Volume setting for the beep when you press a key
or make an error.
Contrast Setting to compensate for dark or light originals, by
making copies of dark originals lighter and light originals darker.
Drum Unit A printing device for the DCP.
Gray scale The shades of gray available for copying photographs.
LCD (liquid crystal display) The display screen on the DCP that
shows interactive messages during On-Screen Programming.
Menu mode Programming mode for changing your DCP’s settings.
MFL-Pro Suite Turns your DCP into a printer and a scanner using
the DCP.
OCR (optical character recognition) The bundled ScanSoft
®
OmniPage
®
software application converts an image of text to text
you can edit.
Photo mode A resolution setting that uses varying shades of gray
for the best representation of photographs.
Scanning The process of sending an electronic image of a paper
document into your computer.
Toner cartridge An accessory that holds toner for the drum unit on
Brother laser models.
Toner Save A process that causes less toner to be affixed to the
page to extend the life of the toner assembly. This will make the
printing document significantly lighter.
True Type fonts The fonts that are used in the Windows
®
operating
systems. If you install the Brother True Type fonts, more types of
fonts will be available for Windows
®
applications.
User Settings A printed report that shows the current settings of
your DCP.
Glossary
S - 1 SPECIFICATIONS
S
Product description
The DCP-8040 and DCP-8045D are 3 in 1 Multi-Function Centers:
Printer, Copier and Color Scanner. The DCP-8045D includes Duplex
Printing.
General
Specifications
Memory Capacity 32 MB
Optional Memory 1 DIMM slot; Memory expandable up to 160 MB
Automatic Document
Feeder (ADF)
Up to 50 pages
Temperature: 68
°F
- 86
°F
(20
°C
- 30
°C
)
Humidity: 50% - 70%
Paper: 20 lb or 75 g/m
2
Letter size
Paper Tray 250 Sheets (20 lb/80 g/m
2
)
Manual Feed Tray Single sheet (20 lb/80 g/m
2
) (DCP-8040 only)
Multi-Purpose Tray Up to 50 Sheets (20 lb/80 g/m
2
) (DCP-8045D only)
Printer Type Laser
Print Method Electrophotography by semiconductor laser beam
scanning
LCD (Liquid Crystal
Display)
22 characters
×
5 lines
Warm-up Max. 18 seconds at 73.4
°F
(23
°C
)
Power Source 120V AC 50/60Hz (USA, Canadian Version Only)
Power Consumption Average Operating (Copying): 450W or less (25
°C
)
Peak:
Sleep:
Standby:
1090W or less
14W or less
16W or less (When Network LAN board
(NC-9100h) is installed.)
85W or less (25
°C
)
Dimensions 21.28 x 17.76 x 18.76 (in.)
532
×
444
×
469 (mm)
SPECIFICATIONS S - 2
Print media
General (continued)
Weight Without Drum/Toner Unit:
DCP-8040: 36.6 lb/16.6 kg
DCP-8045D: 39.9 lb/18.1 kg
Noise Operating:
Standby:
53 dB A or less
30 dB A or less
Temperature Operating:
Storage:
50 - 90.5
°F
(10 - 32.5
°C
)
32 - 104
°F
(0 - 40
°C
)
Humidity Operating:
Storage:
20 to 80% (without condensation)
10 to 90% (without condensation)
Paper Input Paper Tray
■
Paper type:
Plain paper, recycled paper and
transparencies, envelopes (Manual
Feed/Multi-purpose Tray)
■
Paper size:
A4, Letter, Legal, B5 (ISO), B5 (JIS),
Executive, A5, A6, B6 (ISO)
Weight: 16 - 28 lb (60 - 105 g/m
2
) (Paper Tray)
For more details, see Paper specifications for
each paper tray on page 2-4.
■
Maximum paper tray capacity: Approx. 250
sheets of 20 lb (80 g/m
2
) plain paper
■
Maximum multi-purpose tray capacity: Approx.
50 sheets of 20 lb (80 g/m
2
) plain paper
(DCP-8045D only)
Manual Feed Tray/Multi-Purpose Tray
■
Paper size:
Width: 2.75 - 8.66" (69.8 - 220.0 mm)
Hight: 4.60 - 16.00" (116.0 - 406.4 mm)
Weight: 16 - 43 lb (60 - 161 g/m
2
)
Paper Output Up to 150 sheets of plain paper (Face down print
delivery to the output paper support)
S - 3 SPECIFICATIONS
Copy
Scanner
Color/Monochrome Monochrome
Copy Speed Up to 21 copies/minute (Letter paper)
Up to 20 copies/minute (A4 paper)
Multiple Copies Stacks or Sorts up to 99 pages
Enlarge/Reduce 25% to 400% (in increments of 1%)
Resolution Max. 1200 x 600 dpi
Color/Monochrome Color/Monochrome
TWAIN Compliant Yes (Windows
®
98/98SE/Me/2000 Professional
and Windows NT
®
Workstation Version 4.0)
Mac OS
®
8.6 - 9.2/Mac OS
®
X 10.2.1 or greater
WIA Compliant Yes (Windows
®
XP)
Resolution Up to 9,600
×
9,600 dpi (interpolated)*
Up to 600
×
2,400 dpi (optical)
* Maximum 1200 x 1200 dpi scanning with Windows
®
XP
(resolution up to 9600 x 9600 dpi can be selected by using the
Brother scanner utility)
Document Size ADF Width: 5.8" to 8.5" (148 mm to 216 mm)
ADF Height: 5.8" to 14.0" (148 mm to 356 mm)
Scanner Glass Width: Max. 8.5" (216 mm)
Scanner Glass Height: Max. 14.0" (356 mm)
Scanning Width 8.35 inches (212 mm)
Gray Scale 256 levels
■
Scanning directly to a networked PC is available with
Windows
®
98/98SE/Me/2000 Professional and XP.
■
Mac OS
®
X scanning is supported in Mac OS
®
X 10.2.1 or
greater.
SPECIFICATIONS S - 4
Printer
Interfaces
Emulation PCL6 (Brother Printing System for Windows
®
emulation mode of HP LaserJet) and BR-Script
(PostScript
®
) Level 3
Printer Driver Windows
®
98/98SE/Me/2000 Professional/XP and
Windows NT
®
Workstation Version 4.0 driver
supporting Brother Native Compression mode and
bi-directional capability
Apple
®
Macintosh
®
QuickDraw
®
Driver and
PostScript (PPD) for Mac OS
®
8.6 - 9.2/Mac OS
®
X
10.1/10.2.1 or greater
Resolution HQ1200 (Max. 2400
×
600 dots/inch)
Print Quality Normal printing mode
Economy printing mode (saves toner usage)
Print Speed Up to 21 copies/minute (Letter paper)
Up to 20 copies/minute (A4 paper)
(when loading paper from paper tray)
Duplex Printing Up to 9 pages/minute: (DCP-8045D only)
(9 sides per minute, 4.5 sheets per minute)
First Print Up to 12 seconds (using letter size paper in paper
tray)
Interface Recommended Cable
Parallel A bi-directional shielded parallel cable that is
IEEE 1284 compliant and not longer than
6 feet (2 m).
USB A Hi-Speed USB 2.0 cable that is not longer than
6 feet (2 m).
■
Please make sure that you use a Hi-Speed USB 2.0 certified
cable if your computer uses a Hi-Speed USB 2.0 interface.
■
Even if your computer has a USB 1.1 interface you can
connect the DCP.
S - 5 SPECIFICATIONS
Computer requirements
Minimum System Requirements
Computer Platform & Operating
System Version
Processor
Minimum
Speed
Minimum
RAM
Recommended
RAM
Available Hard Disk
Space
for
Drivers
for
Applications*
2
Windows
®
*
1
Operating
System
98, 98SE Pentium
II
or
equivalent
32 MB 64 MB 90 MB 130 MB
Me
NT
®
Workstation
4.0
64 MB 128 MB
2000
Professional
XP 128 MB 256 MB 150 MB 220 MB
Apple
®
Macintosh
®
Operating
System
Mac OS
®
8.6 - 9.2
(Printing,
Scanning
and
PC-FAX Send
Only)
All base models meet
minimum
Requirements
64 MB 80 MB 200 MB
Mac OS
®
X
10.1/10.2.1 or
greater
(Printing,
Scanning*
3
and
PC-FAX Send
Only)
128 MB 160 MB
NOTE: All registered trademarks referenced herein are the property of their respective companies.
For the latest drivers, go to the Brother Solutions Center at http://solutions.brother.com/
*
1
Microsoft
®
Internet Explorer 5 or greater.
*
2
Application Software is different for Windows
®
and Macintosh
®
.
*
3
Scanning is supported in 10.2.1 or greater.
SPECIFICATIONS S - 6
Consumable items
Toner Cartridge Life
Expectancy
TN-540:
Standard Toner Cartridge - Up to 3,500*
pages
TN-570:
High Yield Toner Cartridge - Up to 6,700* pages
* (when printing letter size or A4 paper at 5% print coverage)
Toner life expectancy will vary depending upon the
type of average print job.
Drum Unit Life
Expectancy
DR-510:
Up to 20,000 pages/drum unit
There are many factors that determine the actual
drum life, such as temperature, humidity, type of
paper, toner you use and number of pages per print
job.
S - 7 SPECIFICATIONS
Network (LAN) board (NC-9100h)
DCP-8040 (Option)
DCP-8045D (Option)
When you add the optional Network (LAN) Board
(NC-9100h), you can connect your DCP into the
network to use the Network Scanner, Network
Printer and Network Management software
operations for small workgroups.
Support for:
Windows
®
98/Me/NT
®
4.0/2000/XP
Novell NetWare 3.X, 4.X, 5.X
Mac OS
®
8.6 - 9.2, X 10.1/10.2.1 or greater
Ethernet 10/100 BASE-TX Auto Negotiation
TCP/IP, IPX/SPX, AppleTalk, DLC/LLC,NetBIOS
RARP, BOOTP, DHCP, APIPA, WINS
LPR/LPD, Port9100, SMTP/POP3
SMB (NetBIOS/ IP), IPP, SSDP
mDNS, FTP
SNMP, MIBII as well as Brother private MIB
TELNET, HTTP, TFTP
Included Utilities:
BRAdmin Professional and Web Based
Management
■
Scanning directly to a networked PC is not
supported in Windows NT
®
and Mac OS
®
.
■
BRAdmin Professional is not supported in
Mac OS
®
.
SPECIFICATIONS S - 8
Optional External Wireless Print/Scan
Server (NC-2200w)
NC-2200w External
Wireless Print/Scan
Server (Optional)
Connecting the optional External Wireless
Print/Scan Server (NC-2200w) to your MFC will
allow you to print and scan over a wireless network.
Network types IEEE802.11b wireless LAN
Support for Windows
®
98/98SE/Me/2000/XP and Windows NT
®
Mac OS
®
X 10.2.4 or greater
Protocols TCP/IP
ARP, RARP, BOOTP, DHCP, APIPA (Auto IP),
WINS/NetBIOS, DNS, LPR/LPD, Port9100,
SMB Print, IPP, RawPort, mDNS,
TELNET, SNMP, HTTP
■
Scanning directly to a networked PC is not
supported in Windows NT
®
and Mac OS
®
.
■
You can assign the scan key to one networked
computer only.
I - 1 INDEX
Index
A
Accessories and supplies ....... ii
ADF (automatic document
feeder), using .................. 1-10
ADF cover .......................... 7-4
B
Brother
accessories and supplies .... ii
Brother numbers ...................i
Customer Service .................i
fax back system ................... ii
frequently asked questions
(FAQs) ................................ i
product support .....................i
warranties ................. iii, iv, vii
C
cleaning (routine maintenance)
drum unit ........................ 7-23
printer ............................ 7-22
scanner .......................... 7-21
computer requirements ...... S-5
control panel, overview ....... 1-6
copy
contrast .......................... 5-17
default settings, changing
...................................... 5-17
Duplex/N in 1 ..... 5-11 to 5-16
Enlarge/Reduce ............... 5-6
keys ................................. 5-5
multiple ............................ 5-4
paper ..................... 2-1 to 2-4
Quality (type of original)
........................................ 5-8
single ........................ 5-3, 5-4
Sort (ADF only) ................ 5-8
specifications ...................S-3
temporary settings .... 5-2, 5-5
Tray Select ..................... 5-10
tray use ............................ 4-6
using ADF ........................ 5-3
using scanner glass ......... 5-4
D
drum unit
checking remaining life
...................................... 7-34
replacing ........................ 7-30
Duplex, setting up
paper adjustment lever
...................................... 2-11
Duplex/N in 1 key
.............................5-11 to 5-16
Duplex/1 in 1 .................. 5-14
Duplex/2 in 1 .................. 5-16
Duplex/4 in 1 .................. 5-16
E
ecology
scanner lamp ................... 4-5
Sleep Time ....................... 4-5
Toner Save ...................... 4-4
Enlarge/Reduce key ........... 5-6
envelopes ........................... 2-3
error messages on LCD ...... 7-1
Check Paper .................... 7-1
Machine Error .................. 7-2
Out of Memory ................. 7-2
while scanning a document
..................................... 5-4
INDEX I - 2
F
FCC Notices (USA)
.................................6-1 to 6-2
G
gray scale ............................S-3
J
jams
original ..............................7-4
paper ................................7-5
L
LAN Configuration ........3-7, 3-8
LCD (Liquid Crystal Display)
LCD Contrast ...................4-7
M
maintenance, routine ........7-21
memory (option)
adding ..............................8-8
installing ...........................8-2
memory is full see
Error
messages on LCD
Menu table ..........................3-1
multi-purpose tray (MP tray)
........................................... 2-1
P
Page Counter ....................7-34
Paper ..................................S-2
capacity ............................2-3
jam ...................................7-4
labels ................................2-1
loading ..............................2-5
size, setting ......................4-3
transparency ....................2-1
print
area ..................................5-1
difficulties ....................... 7-11
improving the print quality
.......................................7-14
jams ..................................7-5
media ........................2-1, S-2
resolution ......................... S-4
specifications ................... S-4
Q
Quality key (copying) ...........5-5
R
Resolution
print .................................. S-4
scan ................................. S-3
S
safety instructions ......... viii, 6-6
scanner lamp .......................4-5
scanner lock ......................7-18
scanning
specifications ................... S-3
shipping the DCP ..............7-18
Sleep Time ..........................4-5
specifications, general ........ S-1
T
temporary copy settings ......5-5
toner cartridge
replacing ............... 7-24, 7-25
save toner .........................4-4
Tray Use, setting
copy ..................................4-6
troubleshooting ....................7-1
error messages on LCD
.........................................7-1
if you are having difficulty
paper handling .............7-12
printer difficulties ..........7-11
improving print quality .....7-14
I - 3 INDEX
U
User Settings List ............... 4-7
V
volume, setting
beeper ............................. 4-4
W
warranties .............................. iii
Canada .............................. vii
Notice-Disclaimer ............... iii
USA ....................................iv
World Wide Web .....................i
EQUIPMENT ATTACHMENT LIMITATIONS
(Canada only)
NOTICE
This product meets the applicable Industry Canada technical
specifications.
NOTICE
The Ringer Equivalence Number is an indication of the maximum
number of devices allowed to be connected to a telephone interface.
The termination on an interface may consist of any combination of
devices subject only to the requirement that the sum of the RENs of all
the devices does not exceed five.
These machines are made for use in the USA and Canada only. We cannot recommend
using them overseas because the power requirements of your Digital Copier/Printer may
not be compatible with the power available in foreign countries. Using USA or Canada
models overseas is at your own risk and may void your warranty.
Brother International Corporation
100 Somerset Corporate Boulevard
P.O. Box 6911
Bridgewater, NJ 08807–0911 USA
Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, CANADA H9B 3H6
Visit us on the World Wide Web
http://www.brother.com
®
USA/CAN
