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Contents
Table of Contents
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USER’S GUIDE
®
F
AX-565
v
ersion A
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Summary of Contents for Brother FAX-565:
Brother numbers
3
Register your product (USA only)
3
Frequently Asked Questions (FAQs)
3
For Customer Service
3
Brother fax back system (USA only)
4
Ordering accessories and supplies
4
Notice - Disclaimer of Warranties (USA and Canada)
5
Compilation and Publication Notice
5
Brother® One Year Limited Warranty and Replacement Service (USA only)
6
Brother® One Year Limited Warranty and Replacement Service (USA only)
7
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only)
8
Safety precautions
9
To use the fax machine safely
9
Choosing a location
10
Quick Reference Guide
11
Sending faxes
11
Receiving faxes
11
Storing numbers
11
Dialing operations
12
Making copies
12
Table of Contents
13
1 Introduction
18
Using this Guide
18
Finding information
18
Symbols used in this Guide
18
Fax Test Sheet and Product Registration (USA only)
19
Part names
20
ËËControl panel overview
21
About fax machines
23
Custom features
23
Do you have Voice Mail on the phone line?
23
Why should there be problems?
23
How can you avoid possible problems?
23
Fax tones and handshake
24
ECM (Error Correction Mode)
24
Connections
25
Connecting an external telephone
25
Connecting an external telephone answering device (TAD)
26
Sequence
26
Connections
27
Recording outgoing message (OGM) on an external TAD
28
Special line considerations
29
Roll Over phone lines
29
Two-Line phone system
29
Converting telephone wall outlets
29
Installing fax machine, external two-line TAD and two-line telephone
30
Multi-Line Connections (PBX)
31
If you are Installing the Fax machine to Work with a PBX
31
Custom features on your phone line
31
2 Paper
32
About paper
32
Handling and using plain paper
32
Paper capacity of the paper tray
32
Paper specifications for the paper tray
32
How to load paper
33
To load paper
33
3 On-Screen Programming
34
User-friendly programming
34
Menu table
34
Memory Storage
34
Navigation keys
35
4 Initial Setup
40
Getting started
40
Setting the Date and Time
40
Setting the Station ID
41
Entering text
41
Inserting spaces
42
Making corrections
42
Repeating letters
42
Special characters and symbols
42
Setting the Beeper Volume
42
Setting the Speaker Volume
43
Choosing the Handset Volume (For Volume Amplify)
43
Setting Volume Amplify
44
Setting the Ring Volume
44
Memory Storage
44
ËËËSetting Tone and Pulse dialing mode (Canada Only)
45
Setting up your area code (USA only)
45
5 Setup Receive
46
Basic receiving operations
46
Choosing the Receive Mode
46
To select or change your Receive Mode
47
Setting the Ring Delay
47
Setting the F/T Ring Time (FAX/TEL mode only)
48
Easy Receive
48
Printing a reduced incoming fax
49
Recommended Reductions
49
Setting Paper Size
49
Receiving a fax at the end of a conversation
50
Advanced receiving operations
50
Operation from extension telephones
50
For FAX/TEL mode only
50
Using a cordless external handset
51
Changing the remote codes
51
Printing a fax from the memory
51
Polling
52
Setting up Polling Receive
52
Setting up Sequential Polling Receive
52
ËËTelephone services
53
Distinctive Ring
53
What does your telephone companyâs âDistinctive Ringâ do?
53
What does Brotherâs âDistinctive Ringâ do?
53
Do you have Voice Mail?
53
Before you choose the ring pattern to register
54
Registering the Distinctive Ring pattern
55
Very important
55
Turning off the Distinctive Ring
55
Caller ID
56
Caller ID Log
56
Printing the Caller ID Log
56
Viewing the Caller ID Log
56
Returning a call from the Log
57
Registering a Caller ID number
57
Call Waiting/Caller ID
58
6 Setup Send
59
How to dial
59
Manual dialing
59
One-Touch dialing
59
Speed-dialing
59
Search
59
How to fax
60
Automatic transmission
60
Out of memory message
61
Manual transmission
61
Sending a fax at the end of a conversation
61
Basic sending operations
62
Sending faxes using multiple settings
62
Contrast
62
Fax resolution
63
Multiple Resolution Transmission
63
Manual and automatic fax redial
64
Canceling a job while scanning, dialing and sending the original
64
Canceling a scheduled job
64
Advanced sending operations
65
Electronic Cover Page
65
Cover Page for Next Fax Only
65
Always send Cover Page
66
Using a printed Cover Page
67
Composing your own comments
67
Broadcasting
68
Overseas Mode
68
Call Reservation
69
Print Sample Call Back Message
69
ËDelayed Fax
70
Setting up Polled Transmit
70
Memory Transmission
71
Interrupting Delayed Fax and Polled Transmit jobs
72
7 Quick-Dial numbers and dialing options
73
Storing numbers for easy dialing
73
Storing One-Touch Dial numbers
73
Storing Speed-Dial numbers
74
Changing One-Touch and Speed-Dial numbers
75
Setting up Groups for Broadcasting
76
Dialing options
77
Manual dialing
77
One-Touch Dialing
77
Speed-Dialing
78
Access codes and credit card numbers
78
Pause
79
Hold
79
Fax Redial
79
Tone or Pulse (Canada only)
79
8 Remote Fax Options
80
Fax Forwarding/Paging
80
Programming a Fax Forwarding number
80
ËProgramming your pager number
80
Setting Fax Storage
81
Backup Print
81
Setting your remote access code
82
Remote Retrieval
82
Using your remote access code
82
Remote commands
83
Retrieving fax messages
84
Changing your Fax Forwarding number
84
9 Printing reports
85
FAX settings and activity
85
Customizing the Transmission Verification Report
85
Setting the Journal Period
85
Printing reports
86
To print a report
86
10 Making copies
87
Using the fax machine as a copier
87
Copy operations
87
Making a single copy
87
Copy options: Single or Multiple copies, Sort/Stack, Reduce/Enlarge
88
11 Important information
89
Standard telephone and FCC Notices
89
These notices are in effect on models sold and used in the United States only.
89
Federal Communications Commission (FCC) Declaration of Conformity (USA only)
90
Important
91
Industry Canada Compliance Statement (Canada only)
91
Important safety instructions
92
Trademarks
93
Shipment of the fax machine
93
12 Troubleshooting and routine maintenance
94
Troubleshooting
94
Error messages
94
Printer Jam or Paper Jam
95
Original Jam
95
Paper Jam
95
If you are having difficulty with the fax machine
97
How to improve print quality
99
Cleaning the print head
99
Clean the print head when you want to improve the print quality and also as part of your routine ...
99
Packing and shipping the fax machine
101
Routine maintenance
102
Cleaning the scanner
102
Changing the ribbon
103
Glossary
107
Specifications
110
General
110
Copy
110
Fax
111
Index
112
Remote Retrieval Access Card
116
File type: PDF
File name: 8551492_fax-565.pdf
File size: 1.99 MB
File Language: English
Pages: 119
Author: Brother
Published: 2020-10-17
Updated: 2023-09-07
Download File
Specifications
Brand:
Brother
Model: FAX-565
Category:
Printer - Copier - Fax - Scanner
View in the file:
Full Specifications
See other models:
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HL-5240
MW-140BT
NC-2100P
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Download User Manual
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Table of Contents
×
Brother numbers
3
Register your product (USA only)
3
Frequently Asked Questions (FAQs)
3
For Customer Service
3
Brother fax back system (USA only)
4
Ordering accessories and supplies
4
Notice - Disclaimer of Warranties (USA and Canada)
5
Compilation and Publication Notice
5
Brother® One Year Limited Warranty and Replacement Service (USA only)
6
Brother® One Year Limited Warranty and Replacement Service (USA only)
7
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only)
8
Safety precautions
9
To use the fax machine safely
9
Choosing a location
10
Quick Reference Guide
11
Sending faxes
11
Receiving faxes
11
Storing numbers
11
Dialing operations
12
Making copies
12
Table of Contents
13
1 Introduction
18
Using this Guide
18
Finding information
18
Symbols used in this Guide
18
Fax Test Sheet and Product Registration (USA only)
19
Part names
20
ËËControl panel overview
21
About fax machines
23
Custom features
23
Do you have Voice Mail on the phone line?
23
Why should there be problems?
23
How can you avoid possible problems?
23
Fax tones and handshake
24
ECM (Error Correction Mode)
24
Connections
25
Connecting an external telephone
25
Connecting an external telephone answering device (TAD)
26
Sequence
26
Connections
27
Recording outgoing message (OGM) on an external TAD
28
Special line considerations
29
Roll Over phone lines
29
Two-Line phone system
29
Converting telephone wall outlets
29
Installing fax machine, external two-line TAD and two-line telephone
30
Multi-Line Connections (PBX)
31
If you are Installing the Fax machine to Work with a PBX
31
Custom features on your phone line
31
2 Paper
32
About paper
32
Handling and using plain paper
32
Paper capacity of the paper tray
32
Paper specifications for the paper tray
32
How to load paper
33
To load paper
33
3 On-Screen Programming
34
User-friendly programming
34
Menu table
34
Memory Storage
34
Navigation keys
35
4 Initial Setup
40
Getting started
40
Setting the Date and Time
40
Setting the Station ID
41
Entering text
41
Inserting spaces
42
Making corrections
42
Repeating letters
42
Special characters and symbols
42
Setting the Beeper Volume
42
Setting the Speaker Volume
43
Choosing the Handset Volume (For Volume Amplify)
43
Setting Volume Amplify
44
Setting the Ring Volume
44
Memory Storage
44
ËËËSetting Tone and Pulse dialing mode (Canada Only)
45
Setting up your area code (USA only)
45
5 Setup Receive
46
Basic receiving operations
46
Choosing the Receive Mode
46
To select or change your Receive Mode
47
Setting the Ring Delay
47
Setting the F/T Ring Time (FAX/TEL mode only)
48
Easy Receive
48
Printing a reduced incoming fax
49
Recommended Reductions
49
Setting Paper Size
49
Receiving a fax at the end of a conversation
50
Advanced receiving operations
50
Operation from extension telephones
50
For FAX/TEL mode only
50
Using a cordless external handset
51
Changing the remote codes
51
Printing a fax from the memory
51
Polling
52
Setting up Polling Receive
52
Setting up Sequential Polling Receive
52
ËËTelephone services
53
Distinctive Ring
53
What does your telephone companyâs âDistinctive Ringâ do?
53
What does Brotherâs âDistinctive Ringâ do?
53
Do you have Voice Mail?
53
Before you choose the ring pattern to register
54
Registering the Distinctive Ring pattern
55
Very important
55
Turning off the Distinctive Ring
55
Caller ID
56
Caller ID Log
56
Printing the Caller ID Log
56
Viewing the Caller ID Log
56
Returning a call from the Log
57
Registering a Caller ID number
57
Call Waiting/Caller ID
58
6 Setup Send
59
How to dial
59
Manual dialing
59
One-Touch dialing
59
Speed-dialing
59
Search
59
How to fax
60
Automatic transmission
60
Out of memory message
61
Manual transmission
61
Sending a fax at the end of a conversation
61
Basic sending operations
62
Sending faxes using multiple settings
62
Contrast
62
Fax resolution
63
Multiple Resolution Transmission
63
Manual and automatic fax redial
64
Canceling a job while scanning, dialing and sending the original
64
Canceling a scheduled job
64
Advanced sending operations
65
Electronic Cover Page
65
Cover Page for Next Fax Only
65
Always send Cover Page
66
Using a printed Cover Page
67
Composing your own comments
67
Broadcasting
68
Overseas Mode
68
Call Reservation
69
Print Sample Call Back Message
69
ËDelayed Fax
70
Setting up Polled Transmit
70
Memory Transmission
71
Interrupting Delayed Fax and Polled Transmit jobs
72
7 Quick-Dial numbers and dialing options
73
Storing numbers for easy dialing
73
Storing One-Touch Dial numbers
73
Storing Speed-Dial numbers
74
Changing One-Touch and Speed-Dial numbers
75
Setting up Groups for Broadcasting
76
Dialing options
77
Manual dialing
77
One-Touch Dialing
77
Speed-Dialing
78
Access codes and credit card numbers
78
Pause
79
Hold
79
Fax Redial
79
Tone or Pulse (Canada only)
79
8 Remote Fax Options
80
Fax Forwarding/Paging
80
Programming a Fax Forwarding number
80
ËProgramming your pager number
80
Setting Fax Storage
81
Backup Print
81
Setting your remote access code
82
Remote Retrieval
82
Using your remote access code
82
Remote commands
83
Retrieving fax messages
84
Changing your Fax Forwarding number
84
9 Printing reports
85
FAX settings and activity
85
Customizing the Transmission Verification Report
85
Setting the Journal Period
85
Printing reports
86
To print a report
86
10 Making copies
87
Using the fax machine as a copier
87
Copy operations
87
Making a single copy
87
Copy options: Single or Multiple copies, Sort/Stack, Reduce/Enlarge
88
11 Important information
89
Standard telephone and FCC Notices
89
These notices are in effect on models sold and used in the United States only.
89
Federal Communications Commission (FCC) Declaration of Conformity (USA only)
90
Important
91
Industry Canada Compliance Statement (Canada only)
91
Important safety instructions
92
Trademarks
93
Shipment of the fax machine
93
12 Troubleshooting and routine maintenance
94
Troubleshooting
94
Error messages
94
Printer Jam or Paper Jam
95
Original Jam
95
Paper Jam
95
If you are having difficulty with the fax machine
97
How to improve print quality
99
Cleaning the print head
99
Clean the print head when you want to improve the print quality and also as part of your routine ...
99
Packing and shipping the fax machine
101
Routine maintenance
102
Cleaning the scanner
102
Changing the ribbon
103
Glossary
107
Specifications
110
General
110
Copy
110
Fax
111
Index
112
Remote Retrieval Access Card
116
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