User Manual Brother MFC-9120CN Printer

Documents for Brother MFC-9120CN

User Manual

For MFC-9120CN. Also, The document are for others Brother models: MFC-9120CN MFC-9320CW

• USER’S GUIDE MFC-9120CN MFC-9320CW1
  • Brother numbers3
    • Register your product3
    • FAQs (frequently asked questions)3
    • For Customer Service3
  • Ordering accessories and supplies4
  • Notice - Disclaimer of Warranties (USA and Canada)5
  • Compilation and Publication Notice5
  • Brother® Digital Color One-Year Limited Warranty and Replacement Service (USA Only)6
  • BROTHER MULTIFUNCTION CENTER / FAX MACHINE LIMITED WARRANTY (Canada only)8
  • Table of Contents9
  • Section I: General17
    • 1 General information18
      • Using the documentation18
        • Symbols and conventions used in the documentation18
      • Accessing the Software User’s Guide and Network User’s Guide19
        • Viewing documentation19
          • Viewing documentation (Windows®)19
          • How to find scanning instructions20
          • Software User’s Guide:20
          • ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides:20
          • How to find Network setup instructions20
          • Viewing documentation (Macintosh)20
          • How to find scanning instructions21
          • Software User’s Guide:21
          • Presto! PageManager User’s Guide:21
          • How to find Network setup instructions21
      • Accessing Brother support (Windows®)21
      • Control panel overview22
        • Data LED indications26
    • 2 Loading paper and documents27
      • Loading paper and print media27
        • Loading paper in the standard paper tray27
          • Printing on plain paper, thin paper or recycled paper from the paper tray27
        • Loading paper in the manual feed slot29
          • Printing on plain paper, recycled paper or bond paper from the manual feed slot29
          • Printing on thick paper, labels, envelopes or small paper30
        • Unprintable area33
          • Unprintable area for faxes and copies33
          • Unprintable area when printing from a computer33
      • Acceptable paper and other print media34
        • Recommended paper and print media34
        • Type and size of paper34
          • Standard paper tray34
          • Manual feed slot34
          • The name for the paper trays in the printer driver in this Guide are as follows:34
          • Paper capacity of the paper trays35
          • Recommended paper specifications35
        • Handling and using special paper36
          • Types of paper to avoid36
          • Envelopes37
          • Types of envelopes to avoid37
          • Labels38
          • Types of labels to avoid38
      • Loading documents39
        • Using the automatic document feeder (ADF)39
          • Recommended environment39
        • Using the scanner glass40
    • 3 General Setup41
      • Mode Timer41
      • Paper settings41
        • Paper Type41
        • Paper Size41
      • Volume settings42
        • Ring volume42
        • Beeper volume42
        • Speaker volume42
      • Automatic daylight savings time43
      • Ecology features43
        • Toner Save43
        • Sleep Time43
      • LCD Contrast44
      • Dial Prefix44
        • Setting up the prefix number44
        • Changing the prefix number44
    • 4 Security features45
      • Secure Function Lock 2.0 (MFC-9320CW only)45
        • Setting the password for the administrator45
        • Changing the password for the administrator46
        • Setting up the public user mode46
        • Setting up restricted users47
        • Turning Secure Function Lock on/off47
        • Switching Users48
      • Memory Security (MFC-9120CN only)48
        • Setting up the password49
        • Changing your memory security password49
        • Turning memory security on/off49
      • Setting Lock50
        • Setting up the password50
        • Changing your Setting Lock password50
        • Turning Setting Lock on/off51
      • Restricting dialing51
        • Dial pad restriction51
        • One Touch restriction51
        • Speed Dial restriction52
  • Section II: Fax53
    • 5 Sending a fax54
      • How to fax54
        • Entering fax mode54
        • Sending a fax from the ADF54
        • Sending a fax from the scanner glass54
        • Faxing A4 size documents from the scanner glass55
        • Canceling a fax in progress55
      • Broadcasting (black & white only)55
        • Canceling a Broadcast in progress56
      • Additional sending operations56
        • Sending faxes using multiple settings56
        • Electronic cover page (black & white only)57
          • Composing your own comments57
          • Send a cover page for the next fax57
          • Send a cover page for all faxes58
          • Using a printed cover page58
        • Contrast58
        • Changing Fax Resolution58
          • To change the Fax Resolution setting for the next fax58
          • To change the default Fax Resolution setting59
        • Dual access (black & white only)59
        • Real Time Transmission59
          • Sending in real time for all faxes60
          • Sending in real time for the next fax only60
        • Overseas Mode60
        • Delayed Fax (black & white only)60
        • Delayed batch transmission (black & white only)60
        • Checking and canceling waiting jobs61
        • Sending a fax manually61
          • Manual transmission61
        • Sending a fax at the end of a conversation61
        • Out of memory message61
    • 6 Receiving a fax62
      • Choose the correct Receive Mode62
      • Using receive modes64
        • Fax Only64
        • Fax/Tel64
        • Manual64
        • External TAD64
      • Receive Mode settings65
        • Ring Delay65
        • F/T Ring Time (Fax/Tel mode only)65
        • Easy Receive66
          • If Easy Receive is On:66
          • If Easy Receive is Off:66
        • Setting the Print Density66
      • Additional receiving operations67
        • Printing a reduced incoming fax67
        • Setting the Fax Receive Stamp (black & white only)67
        • Receiving a fax at the end of a conversation67
        • Printing a fax from the memory68
        • Receiving faxes into memory when the paper tray is empty (black & white only)68
    • 7 Telephone services and external devices69
      • Telephone line services69
        • Voice Mail69
        • Distinctive Ring70
          • What does your telephone company’s ‘Distinctive Ring’ do?70
          • What does Brother’s ‘distinctive ring’ do?70
          • Do you have Voice Mail?70
          • Before you choose the ring pattern to register71
          • Registering the distinctive ring pattern Very important!71
          • Turning off distinctive ring72
        • Caller ID72
          • Viewing the Caller ID List73
          • Printing the Caller ID List73
      • Connecting an external TAD (telephone answering device)73
        • Connections74
        • Recording an outgoing message (OGM)74
        • Special line considerations75
          • Roll over telephone lines75
          • Two-line telephone system75
          • Converting telephone wall outlets75
          • Installing machine, external two-line TAD and two-line telephone75
        • Multi-line connections (PBX)76
      • External and extension telephones76
        • Using external and extension telephones76
          • Using extension telephones76
          • Using an external telephone (Connected to the EXT. jack of the machine)76
          • If you answer a call and no one is on the line:76
        • For Fax/Tel mode only77
        • Connecting an external or extension telephone77
        • Using a non-Brother cordless external handset77
        • Using Remote Codes77
          • Fax Receive Code77
          • Telephone Answer Code77
          • Changing the Remote Codes78
    • 8 Dialing and storing numbers79
      • How to dial79
        • Manual dialing79
        • One touch dialing79
        • Speed dialing79
        • Search80
        • Fax redial80
      • Storing numbers80
        • Storing a pause80
        • Storing One Touch Dial numbers81
        • Storing Speed Dial numbers82
        • Changing One Touch and Speed Dial numbers84
        • Setting up Groups for Broadcasting85
        • Dialing access codes and credit card numbers87
        • Pause87
        • Tone or Pulse (Canada only)87
    • 9 Remote Fax Options (black & white only)88
      • Fax Forwarding88
      • Paging89
      • Fax Storage89
      • PC Fax Receive90
      • Changing Remote Fax Options91
        • Turning off Remote Fax Options91
      • Remote retrieval92
        • Setting a Remote Access Code92
        • Using your Remote Access Code92
        • Retrieving fax messages93
        • Changing the Fax Forwarding number93
      • Remote fax commands94
    • 10 Polling95
      • Polling receive95
        • Sequential polling95
      • Polled transmit (black & white only)96
        • Setup for polled transmit96
    • 11 Printing reports97
      • Fax reports97
        • Transmission verification report97
        • Fax Journal98
      • Reports98
        • How to print a report99
  • Section III: Copy101
    • 12 Making copies102
      • How to copy102
        • Entering copy mode102
        • Making a single copy102
        • Making multiple copies102
        • Stop copying102
      • Copy options (temporary settings)103
        • Enlarging or reducing the image copied103
        • Using the Options key104
        • Improving copy quality105
        • Sorting copies using the ADF105
        • Adjusting Contrast, Color and Brightness105
          • Contrast105
          • Brightness106
          • Color saturation106
        • Making N in 1 copies (page layout)107
          • If you are copying from the ADF:107
          • If you are copying from the scanner glass:108
      • Out of memory message108
  • Section IV: Direct printing109
    • 13 Printing photos from a digital camera (MFC-9320CW only)110
      • Before using PictBridge110
        • PictBridge requirements110
      • Using PictBridge110
        • Setting your digital camera110
      • Printing images111
        • DPOF printing112
      • Printing images with Secure Function Lock 2.0 enabled (MFC-9320CW only)112
      • Connecting a camera as a storage device114
      • Understanding the error messages114
    • 14 Printing data from a USB Flash memory drive (MFC-9320CW only)115
      • Supported file formats115
      • Creating a PRN or PostScript® 3™ file for direct printing115
      • Printing data directly from the USB Flash memory drive (MFC-9320CW only)116
      • Printing data directly from the USB flash memory drive with Secure Function Lock 2.0 enabled (MFC-9320CW only)117
      • Understanding the error messages119
  • Section V: Software121
    • 15 Software and Network features122
      • How to read the HTML User’s Guide122
        • Windows®122
        • Macintosh122
  • Section VI: Appendixes123
    • A Safety and legal124
      • Choosing a location124
      • To use the machine safely125
        • Important safety instructions129
        • Standard telephone and FCC notices131
        • Industry Canada Compliance Statement (Canada only)133
        • Disconnect device133
        • LAN connection133
        • International ENERGY STAR® Qualification Statement134
      • Libtiff Copyright and License135
      • Trademarks136
    • B Options137
      • Options137
      • Memory board138
        • Installing extra memory138
    • C Troubleshooting and routine maintenance140
      • Troubleshooting140
        • If you are having difficulty with your machine140
        • Improving the print quality149
        • Setting Dial Tone detection156
        • Telephone line interference156
      • Error and maintenance messages157
        • Transferring your faxes or Fax Journal report163
          • Transferring faxes to another fax machine163
          • Transferring faxes to your PC163
          • Transferring Fax Journal report to another fax machine163
        • Document jams164
          • Document is jammed in the top of the ADF unit164
          • Document is jammed under the document cover164
          • Document is jammed at the output tray164
        • Paper jams165
          • Paper is jammed in the Paper Tray165
          • Paper is jammed at the output paper tray166
          • Paper is jammed at the back of the machine167
          • Paper is jammed inside the machine168
      • Routine maintenance170
        • Cleaning the outside of the machine170
        • Cleaning the scanner171
        • Cleaning the LED heads172
        • Cleaning the corona wires173
        • Cleaning the drum unit175
        • Cleaning the paper pick-up rollers179
        • Calibration180
        • Auto Registration181
        • Manual Registration181
      • Replacing the consumable items182
        • Replacing a Toner cartridge184
          • Toner Low message184
          • Replace Toner message184
        • Drum units189
          • Drum End Soon messages190
          • Replace Drums messages190
          • Replacing the drum units190
          • Resetting the drum counter194
        • Replacing the belt unit194
          • Belt End Soon message194
          • Replace Belt message194
        • Replacing the waste toner box198
          • WT Box End Soon message198
          • Replace WT Box message198
      • Replacing periodic maintenance parts203
      • Machine Information203
        • Checking the Serial Number203
        • Checking the Page Counters203
        • Checking the remaining life of parts204
        • Reset functions204
        • How to reset the machine205
      • Packing and shipping the machine205
    • D Menu and features210
      • On-screen programming210
        • Menu table210
        • Memory storage210
      • Menu keys210
        • How to access the menu mode211
      • Menu table212
      • Entering text232
    • E Specifications234
      • General234
      • Print media236
      • Fax237
      • Copy238
      • Scan239
      • Print240
      • Interfaces241
      • PictBridge (MFC-9320CW)242
      • Direct Print feature (MFC-9320CW)243
      • Computer requirements244
      • Consumable items245
      • Ethernet wired network246
      • Ethernet wireless network (MFC-9320CW only)248
        • Authentication and encryption for wireless users only250
          • Authentication method250
          • Encryption methods251
          • Network key251
        • Wireless one-push configuration252
    • F Glossary253
  • Index257
  • brother USA/CAN264