Brother MFC-5100C User Manual

OWNER’S MANUAL

MFC-5100C

version C

If You Need to Call Customer Service

Please complete the following information for future

reference:

Model Number: MFC-5100C

Serial Number:*

Date of Purchase:

Place of Purchase:

* The serial number is on the back of the unit. Retain

this Owner’s Manual with your sales receipt as a

permanent record of your purchase, in the event of a

theft, fire or warranty service.

BHL-FB-MFC-5100C-FM5.5

Brother Numbers

Brother fax-back system (USA Only)

Brother Customer Service has installed an easy-to-use fax-back system, so you can get

instant answers to common technical questions and product information for all Brother

products. This system is available 24 hours a day, 7 days a week. You can use the

system to send faxes to any fax machine, not just the one from which you are calling.

If you can’t resolve a difficulty with your MFC using this manual, call our fax-

back system and follow the voice prompts to receive faxed instructions about

using the system and an index of fax-back subjects.

The Brother fax-back system number has been preprogrammed on Speed Dial

# 01

Frequently Asked Questions (FAQs)

The Brother Solutions Center is our one-stop resource for all your Fax Machine/

Multi-Function Center needs. You can download the latest software and

utilities, read FAQs and troubleshooting tips, and go to the “Solutions” section

to learn how to get the most from your Brother product.

For Customer Service

Dealers/Service Centers (For USA Only)

For the name of a Brother authorized dealer or service center, call 1-800-284-4357.

Service Centers (For Canada Only)

For service center addresses in Canada, call 1-877-BROTHER.

IMPORTANT

For technical and operational assistance, you must call the country where you

purchased the MFC. Calls must be made

from within

that country.

In USA:

1-800-521-2846

You can check here for Brother driver updates.

In USA:

1-800-284-4329 (voice)

1-908-575-8790 (fax)

1-800-284-3238 (TTY service for the hearing-impaired)

In Canada:

1-877-BROTHER (voice)

1-514-685-4898 (fax)

1-514-685-6464 (voice)

In Montreal

http://solutions.brother.com

BROTHER NUMBERS

BHL-FB-MFC-5100C-FM5.5

Ordering Accessories and Supplies

For best quality results use only genuine Brother accessories, available at most

Brother retailers. If you cannot find the accessory you need and you have a Visa,

MasterCard, Discover, or American Express credit card, you can order

accessories directly from Brother. (In the USA, you can visit us online for a

complete selection of Brother accessories and supplies available for purchase.)

IMPORTANT

For technical and operational assistance, you must call the country where you

purchased the MFC. Calls must be made

from within

that country.

In USA:

1-888-879-3232 (voice)

1-800-947-1445 (fax)

http://www.brothermall.com

In Canada:

1-877-BROTHER (voice)

Description Item

Ink Cartridge <black> LC21BK

Ink Cartridge <cyan>(blue) LC21C

Ink Cartridge <magenta>(red) LC21M

Ink Cartridge <yellow> LC21Y

Power Protector QPD120

Telephone Line Cord LG3077001

Paper Wire Extension LE6522001

Paper Tray LE6398001

Card Stock Support LE6519001

Owner’s Manual

LE6310001 (English for USA and Canada)

LE6437001 (French For Canada)

Note

Multi-Function Link

Pro Suite is NOT available on floppy disks.

ORDERING ACCESSORIES AND SUPPLIES

iii

BHL-FB-MFC-5100C-FM5.5

Notice – Disclaimer of Warranties

(For USA and Canada)

BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS,

EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR)

MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING

WITHOUT LIMITATION THE IMPLIED WARRANTIES OF

MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE,

REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT

WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS

REGARDING THE USE OR THE RESULTS OF THE USE OF THE

SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY,

RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS

TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS

ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS

NOT PERMITTED BY SOME STATES IN THE USA AND SOME

PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY

TO YOU.

IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU

FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES

(INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS

INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE)

ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE

EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE

POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE

USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE

EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL

OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT

APPLY TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY

TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER,

AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN

CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY

OR OTHERWISE), WILL BE LIMITED TO $50.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled

and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to

change without notice.

Brother reserves the right to make changes without notice in the specifications

and materials contained herein and shall not be responsible for any damages

(including consequential) caused by reliance on the materials presented,

including but not limited to typographical and other errors relating to the

publication.

NOTICE - DISCLAIMER OF WARRANTIES

BHL-FB-MFC-5100C-FM5.5

BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE

(USA Only)

This warranty gives you certain rights and

you may also have other rights that may

vary from state to state.

This warranty is given only to the first end-

use purchaser of the accompanying

product (referred to in this warranty as “this

Product”).

What is covered:

Brother warrants to you

for the Warranty Period that there are no

defects in the materials, workmanship or

Year 2000 compliance of this Product. The

“Warranty Period” is 1 year from the date

you purchased this product. The “Warranty

Period” for consumable items, such as Print

Heads, Toner, Drums, Ink Cartridges, Print

Cartridges, Refill Ribbons, Therma PLUS

Paper and Thermal Paper, etc. is 90 days

from the date of purchase, or the rated life of

the Consumable item, whichever is shorter.

What is NOT covered:

Warranty WILL BE

VOID by Brother for repairs or replacements

made necessary due to the following: (1) If the

Product was not purchased from an authorized

Brother reseller within the United States, (2)

The Product has been serviced or modified by

anyone other than an Authorized Service

Representative of Brother, (3) The serial

number has been modified, defaced or

removed from this Product, (4) Non-Brother

brand or non-Brother approved parts,

supplies, power supplies or other accessories

have been used with this Product, (5) Any

damage caused by accident, neglect, abuse or

misuse or, the recommended monthly volume

has been exceeded, (6) Damages caused as

a result of modification, alteration or repairs

performed by anyone other than a Brother

Authorized Service Representative. (7) NOT

COVERED UNDER WARRANTY ARE:

Consumable items, for example (including, but

not limited to): ribbons, ink or toner cartridges,

toner drum units, print heads, cleaning and/or

instances where no defects in material or

workmanship are found in the Product, etc. (8)

Damage caused by improper connection and/

or disconnection of the Product; failure of the

operator to follow operational instructions,

improper set up of the Product.

What to do if you think your Product is

defective:

Call our Customer Service Hotline at

1-800-284-4329, or if you suspect a defect in

materials or workmanship in this Product,

you can report it to a Brother Authorized

Service Center. During the Warranty Period,

supply Brother’s representative with a copy

of your dated bill of sale showing that this

Product was purchased within the United

States. For the name of your Brother

Authorized Service Center, call 1-800-521-

2846. After contacting the Brother

Authorized Service Center, you may be

required to deliver or send the Product

properly packaged, freight prepaid, to the

Authorized Service Center together with a

photocopy of your bill of sale.

What Brother will do:

Brother (or its

Authorized Service Center) will evaluate

your report of a possible defect to determine

whether a defect exists, and if it does exist,

Brother (or its Authorized Service Center)

will repair or (at Brother’s option) replace the

Product with a product that performs the

same functions and performs as well as the

original Product. Brother reserves the right

to supply refurbished or remanufactured

replacement parts provided that the

replacement parts conform to the

manufacturer’s specifications for new

products. The repaired or replacement

product will be returned to you at no cost.

Exchange Service:

When an exchange is authorized, Brother will

exchange your non-working product with a

refurbished or remanufactured product that

conforms to the manufacturer’s specifications

for new products. The refurbished or

remanufactured Product you receive will be

covered by the balance of the limited warranty

period remaining on the original Product, plus

an additional thirty (30) days. You will keep

the replacement Product that is sent to you

and must return (or be billed up to the cost of

a new product) your original non- working

product, which shall become the property of

Brother. You must call Brother Customer

Service and if the representative cannot

correct the product’s malfunction over the

telephone and you elect the exchange

service, you must provide information

pertaining to this Product and you must also

provide a valid major credit card number.

Your credit card will be charged up to the cost

of a new Product if: (i) you do not return your

original Product to Brother within five (5)

business days; (ii) the malfunctions of your

original Product are not covered by the limited

warranty; (iii) the proper packaging

instructions are not followed and has caused

damage to the product;

MFC LIMITED WARRANTY (USA)

BHL-FB-MFC-5100C-FM5.5

BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE

(For USA Only)

or (iv) the warranty period on your

original Product has expired or has not

been sufficiently validated with a copy

of the proof of purchase (bill of sale).

The Brother Customer Service

Representative will ship the exchange

Product via next business day delivery

courier service, with return instructions

and prepaid return air bill. Follow the

return instructions. You must return the

original Product in the same shipping

carton in which the exchanged Product

was received and include a copy of

proof of purchase (bill of sale). Retain

your original accessory items and a

copy of the return air bill, signed by the

courier.

Limitations:

Repair or replacement as described

above is your sole and exclusive (that

is, your only) remedy if this Product is

defective. Brother is not responsible for

damage to or loss of any equipment,

media, programs or data related to the

use of this Product. Except for that

repair or replacement,

Brother shall not

be liable for any direct, indirect,

incidental or consequential damages or

specific relief. Because some states do

not allow the exclusion or limitation of

consequential or incidental damages,

the above limitation may not apply to

you.

THIS WARRANTY IS GIVEN IN LIEU

OF ALL OTHER WARRANTIES,

WRITTEN OR ORAL, WHETHER

EXPRESSED BY AFFIRMATION,

PROMISE, DESCRIPTION,

DRAWING, MODEL OR SAMPLE.

ANY AND ALL WARRANTIES OTHER

THAN THIS ONE, WHETHER

EXPRESS OR IMPLIED, INCLUDING

IMPLIED WARRANTIES OF

MERCHANTABILITY AND FITNESS

FOR A PARTICULAR PURPOSE, ARE

HEREBY DISCLAIMED.

This Limited Warranty is the only warranty

that Brother is giving for this Product. It is the

final expression and the exclusive and only

statement

of Brother’s obligations to you. It

replaces all other agreements and under-

standings that you may have with Brother or

its representatives.

This Limited Warranty (and Brother’s

obligation to you) may not be changed

in any way unless you and Brother sign

the same piece of paper in which we (1)

refer to this Product and your bill of sale

date, (2) describe the change to this

warranty and (3) agree to make that

change.

Product Support:

Toll-free Customer Service and

technical support is available for

hardware operational assistance at

1-800-284-4329. At any time, free

technical support in the form of

Frequently Asked Questions,

troubleshooting tips and service center

locator is available through our fax-back

system at 1-800-521-2846 or Brother’s

Internet Web Site (www.brother.com).

Now you can visit us on-line

(www.brothermall.com), your complete

source for genuine Brother Accessories

and Supplies.

ROTHER

NTERNATIONAL

ORPORATION

100

OMERSET

ORPORATE

LVD.

RIDGEWATER,

ERSEY

08807-0911

Please record your model and serial

numbers and your date and location of

Purchase below for your records. Keep

this information with your proof of

purchase (bill of sale) in case your

Product is lost, stolen or requires

service.

Model # _______________________

Serial #________________________

Date of purchase: _______________

Store where purchased:___________

Location of store: ________________

Important:

We recommend that you

keep all original packing materials, in

the event that you ship this product.

MFC LIMITED WARRANTY (USA)

BHL-FB-MFC-5100C-FM5.5

BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE

LIMITED WARRANTY

(For Canada Only)

Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts,

Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service

Centers, will repair this MFC/Facsimile machine free of charge if defective in material or

workmanship. This Limited Warranty does not include cleaning, consumables

(including, without limitation, print cartridges, print head, toner and drum) or damage

caused by accident, neglect, misuse or improper installation or operation, any damage

caused from service, maintenance, modifications, or tampering by anyone other than a

Brother Authorized Service Representative, or from the use of supplies or consumable

items that are non-Brother products. Operation of the MFC/Facsimile machine in excess

of the specifications or with the Serial Number or Rating Label removed shall be deemed

abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In

order to obtain warranty service, the MFC/Facsimile machine must be delivered or

shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service

Center, together with your Proof of Purchase in the form of a Sales Receipt.

For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on

applicable models) during shipping will cause severe damage to the MFC/Facsimile and

will VOID the Warranty. (Refer to your Operation Manual for proper packaging.)

For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your

print head resulting from packing without the ink cartridges will VOID your warranty.

(Refer to your Operation Manual for proper packaging.)

BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED

INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF

MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO

THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY

WAIVED.

No oral or written information, advice or representation provided by Brother, its

Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create

another warranty or modify this warranty. This warranty states Brother’s entire liability

and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine

to operate properly.

Neither Brother nor anyone else involved in the development, production, or delivery of

this MFC/Facsimile machine shall be liable for any indirect, incidental, special,

consequential, exemplary, or punitive damages, including lost profits, arising from the

use of or inability to use the product, even if advised by the end user/purchaser of the

possibility of such damages. Since some Provinces do not allow the above limitation of

liability, such limitation may not apply to you.

This Limited Warranty gives you specific legal rights and you may also have other rights

which vary from Providence to Providence.

Warranty Service is available at Brother Authorized Service Centers throughout

Canada. For Technical Support or for the name and location of your nearest

Authorized Service Center call 1-877-BROTHER. Within Montreal, please call 685-6464.

Internet support: [email protected] or browse

Brother’s Web Site: www.brother.com

Brother International Corporation (Canada) Ltd.

1 Rue Hôtel de Ville

Dollard-Des-Ormeaux, QC H9B 3H6

LIMITED WARRANTY (CANADA)

vii

BHL-FB-MFC-5100C-FM5.5

Quick Reference Guide

Sending Black & White

Faxes

Automatic Transmission

Place the original face up in the

ADF, or face down on the scanner

glass.

Enter the fax number using Speed

Dial, Search or the dial pad.

Press

Black Fax Start

Real Time Transmission

You can send faxes in real time.

Place the original face up in the

ADF, or face down on the scanner

glass.

Press

Menu/Set

Press to select

(or

OFF

)

and press

Menu/Set

—

—For

the next transmission only, press

to select

NEXT FAX ONLY

and then press

Menu/Set

For the next fax only, press to

select

, and then press

Menu/

Set

Press

to select additional settings

—

—Press

to fax.

Enter the fax number.

Press

Black Fax Start

Receiving Faxes

Select Receive Mode

Press

Receive Mode

to select

FAX ONLY

EXT.TEL/TAD

MANUAL

Storing Numbers

Storing Speed Dial Numbers

Press

Menu/Set

Enter a two-digit Speed Dial

number and press

Menu/Set

Enter a number (up to 20 digits)

and press

Menu/Set

Enter a name (or leave it blank)

and press

Menu/Set

Press

Stop/Exit

Dialing Operations

Speed Dialing

Place the original face up in the

ADF, or face down on the scanner

glass.

Press

Search/Speed Dial

, press

, then press the two-digit Speed

Dial number.

Press

Black Fax Start

viii

BHL-FB-MFC-5100C-FM5.5

Search/Speed Dial

Place the original face up in the

ADF, or face down on the scanner

glass.

Press

Search/Speed Dial

, and

then enter the first letter of the

name you’re looking for.

Press or to search the

memory.

Press

Black Fax Start

, when the

LCD shows the name you want to

call.

Making Copies

Making a Single Copy

Place the original face up in the

ADF, or face down on the scanner

glass.

Press

Black Copy

Color

Copy

Sorting Multiple Copies

(Using the ADF)

Place the original face up in the

ADF.

Use the dial pad to enter the number

of copies you want (up to 99).

Press

Options

Press to select

OPT:STACK/

SORT

, and then press

Menu/Set

Press to select

SORT

, and

then press

Menu/Set

Press

Black Copy

Color Copy

Brother fax-back system :

In USA:

1-800-521-2846

Brother Global Web Site :

http://www.brother.com

Frequently Asked Questions

(FAQs) and Product Support

http://solutions. brother.com

Brother Accessories & Supplies:

In USA:

1-888-879-3232 (voice)

1-800-947-1445 (fax)

http://www.brothermall.com

In Canada:

1-877-BROTHER (voice)

BHL-FB-MFC-5100C-FM5.5

Table of Contents

Introduction..................................................................................... 1-1

Using This Manual..................................................................... 1-1

Finding Information............................................................. 1-1

Conventions Used in this Manual........................................ 1-1

Test Sheet Procedure and Product Registration (For USA Only) .1-2

To Complete Your MFC-5100C Registration On-Line ...... 1-2

MFC-5100C Control Panel Overview........................................ 1-3

About Fax Machines .................................................................. 1-5

Custom Features .................................................................. 1-5

Do You Have Voice Mail on the Phone Line? ............... 1-5

Why Should There Be Trouble? ..................................... 1-5

How Can You Avoid Possible Problems? ...................... 1-5

Fax Tones and Handshake................................................... 1-5

ECM (Error Correction Mode)............................................ 1-6

Assembly and Connections............................................................. 2-1

Packing List................................................................................ 2-1

Choosing a Location................................................................... 2-2

Important Safety Instructions.......................................... 2-3

Paper........................................................................................... 2-3

Handling and Using Special Paper...................................... 2-3

Recommended Paper for the MFC-5100C ..................... 2-3

Paper Capacity of Multi-Purpose Sheet Feeder................... 2-4

Paper Specifications for Multi-Purpose Sheet Feeder......... 2-4

Print Area............................................................................. 2-5

Assembly.................................................................................... 2-6

Removing the Protective Yellow Bar.................................. 2-6

Setting up the MFC ............................................................. 2-7

Loading Paper in the Multi-Purpose Sheet Feeder

(Paper Cassette) .............................................................. 2-9

Installing the Ink Cartridges..................................................... 2-10

Important....................................................................... 2-11

Connecting the MFC ................................................................ 2-13

Connecting an External Telephone ................................... 2-13

Connecting an External Telephone Answering

Device (TAD) ............................................................... 2-13

Sequence ....................................................................... 2-13

Connections................................................................... 2-14

BHL-FB-MFC-5100C-FM5.5

Recording Outgoing Message (OGM).......................... 2-14

Special Line Considerations.............................................. 2-15

Roll Over Phone Lines.................................................. 2-15

Two-Line Phone System............................................... 2-15

Converting Telephone Wall Outlets ............................. 2-16

Installing MFC, External Two-Line TAD and

Two-Line Telephone ................................................ 2-16

Multi-Line Connections (PBX) ......................................... 2-17

If You are Installing the MFC to Work with a PBX..... 2-17

Custom Features on Your Phone Line............................... 2-18

On-Screen Programming................................................................ 3-1

User-Friendly Programming....................................................... 3-1

Menu Selection Table.......................................................... 3-1

Alternating Displays............................................................ 3-1

Navigation Keys......................................................................... 3-2

Initial Setup...................................................................................... 4-1

Getting Started............................................................................ 4-1

Setting Paper Type .............................................................. 4-1

Setting Paper Size................................................................ 4-1

Setting Date and Time......................................................... 4-2

Setting Station ID ................................................................ 4-2

Entering Text................................................................... 4-3

Inserting Spaces .............................................................. 4-3

Making Corrections......................................................... 4-3

Repeating Letters ............................................................ 4-3

Special Characters and Symbols..................................... 4-3

Setting the Ring Volume ..................................................... 4-4

Setting the Beeper Volume.................................................. 4-5

Turning On Automatic Daylight Savings Time .................. 4-5

Setting Tone/Pulse Dialing Mode (For Canada Only) ........ 4-5

Memory Storage .................................................................. 4-5

Setup Receive................................................................................... 5-1

Basic Receiving Operations ....................................................... 5-1

Choosing the Receive Mode................................................ 5-1

To Select or Change Your Receive Mode ...................... 5-2

Setting Ring Delay .............................................................. 5-2

Easy Receive ....................................................................... 5-3

Printing a Reduced Incoming Fax (Auto Reduction) .......... 5-3

BHL-FB-MFC-5100C-FM5.5

Advanced Receiving Operations................................................ 5-4

Operation from Extension Telephone ................................. 5-4

Changing the Fax Receive Code..................................... 5-4

Printing a Fax in Memory.................................................... 5-4

Polling.................................................................................. 5-5

Setting Up Polling Receive............................................. 5-5

Setting Up Sequential Polling Receive........................... 5-5

Canceling a Scheduled Job.................................................. 5-6

Telephone Services .................................................................... 5-7

Distinctive Ring................................................................... 5-7

What Does Your Telephone Company’s

“Distinctive Ring” Do? .............................................. 5-7

What Does Brother’s “Distinctive Ring” Do?................ 5-7

Do You Have Voice Mail? ............................................. 5-8

Before You Choose the Ring Pattern to Register ........... 5-8

Very Important .................................................................... 5-9

Registering the Distinctive Ring Pattern......................... 5-9

Setup Send ....................................................................................... 6-1

Before You Begin....................................................................... 6-1

Sending Faxes Using Multiple Settings .............................. 6-1

Faxing from the ADF (Automatic Document Feeder) ........ 6-1

Recommended Environment........................................... 6-1

Setting the Special Media Lever.......................................... 6-2

Faxing from the Scanner Glass............................................ 6-3

Basic Sending Operations .......................................................... 6-4

Contrast................................................................................ 6-4

Fax Resolution..................................................................... 6-4

Manual Transmission (With an External Telephone) ......... 6-5

Automatic Transmission...................................................... 6-5

Color Fax Transmission ...................................................... 6-5

Manual and Automatic Fax Redial...................................... 6-5

Dual Access (Not Available for Color Fax)........................ 6-5

Real Time Transmission...................................................... 6-6

Checking Job Status ............................................................ 6-7

Canceling a Job in Memory................................................. 6-7

Advanced Sending Operations................................................... 6-7

Overseas Mode .................................................................... 6-7

Delayed FAX (Not Available for Color Fax)...................... 6-8

Delayed Batch Transmission (Not Available for Color Fax)

...6-8

xii

BHL-FB-MFC-5100C-FM5.5

Setting Up Polled Transmit

(Not Available for Color Fax)......................................... 6-9

Auto Dial Numbers and Dialing Options ...................................... 7-1

Storing Numbers for Easy Dialing ............................................. 7-1

Storing Speed Dial Numbers............................................... 7-1

Changing Speed Dial Numbers ........................................... 7-2

Setting Up Groups for Broadcasting ................................... 7-3

Dialing Options .......................................................................... 7-4

Search .................................................................................. 7-4

Speed Dialing ...................................................................... 7-4

Access Codes and Credit Card Numbers............................. 7-4

Broadcasting (Not Available for Color Fax) ....................... 7-5

Pause.................................................................................... 7-6

Fax Redial............................................................................ 7-6

Tone/Pulse (For Canada Only)............................................ 7-6

Remote Fax Options (Not Available for Color Fax) .................... 8-1

Fax Forwarding/Paging .............................................................. 8-1

Programming a Fax Forwarding Number............................ 8-1

Programming Your Pager Number...................................... 8-1

Setting Fax Storage .................................................................... 8-2

Backup Print ........................................................................ 8-2

Changing Remote Retrieval Access Code.................................. 8-3

Remote Retrieval........................................................................ 8-3

Using Remote Retrieval Access Code................................. 8-3

Remote Commands ............................................................. 8-4

Retrieving Fax Messages..................................................... 8-5

Changing Fax Forwarding Number..................................... 8-5

Printing Reports .............................................................................. 9-1

MFC Settings and Activity......................................................... 9-1

Customizing the Transmission Verification Report ............ 9-1

Setting the Fax Activity Report Interval ............................. 9-1

Using the Reports Key......................................................... 9-2

To Print a Report............................................................. 9-2

Making Copies............................................................................... 10-1

Basic Copy Operations............................................................. 10-1

Making a Single Copy....................................................... 10-1

xiii

BHL-FB-MFC-5100C-FM5.5

Making Multiple Copies (Using the ADF)........................ 10-1

Out of Memory Message................................................... 10-2

Single or Multiple Copies (Using the Scanner Glass)....... 10-2

Temporary Copy Settings......................................................... 10-3

Copying Using Multiple Settings ...................................... 10-3

Using the Enlarge/Reduce Key ......................................... 10-3

Selecting a Fixed Reduction Ratio................................ 10-4

Using the Quality Key....................................................... 10-4

Using the Options Key ...................................................... 10-5

Paper Type .................................................................... 10-6

Paper Size...................................................................... 10-6

Copy Brightness............................................................ 10-6

Sorting Multiple Copies (Using the ADF) ........................ 10-7

Special Copy Options (Using the ADF)............................ 10-7

Special Copy Options (Using the Scanner Glass) ............. 10-7

2 in 1 ............................................................................. 10-8

4 in 1 ............................................................................ 10-8

Poster............................................................................. 10-8

Changing Default Copy Settings.............................................. 10-9

Copy Quality ..................................................................... 10-9

Color Adjustment ............................................................ 10-10

Copy Contrast.................................................................. 10-10

Legal Limitations ................................................................... 10-11

Using the MFC as a Printer ......................................................... 11-1

Features .................................................................................... 11-1

Printer Driver............................................................................ 11-1

Choosing the Right Kind of Paper ........................................... 11-2

Multi-purpose Sheet Feeder ..................................................... 11-2

Simultaneous Printing and Faxing ........................................... 11-3

Printer Operation Key .............................................................. 11-3

Ink Key .............................................................................. 11-3

Stop/Exit Key .................................................................... 11-3

Checking the Print Quality....................................................... 11-3

Printer Driver Settings (For Windows

Only)........................... 12-1

Using the Brother MFC-5100C Printer Driver ........................ 12-1

Features in the Printer Driver (For Windows

95/98/98SE/Me/

2000 Professional and Windows NT

4.0)........................... 12-1

Paper Tab.................................................................................. 12-2

Paper Size .......................................................................... 12-2

xiv

BHL-FB-MFC-5100C-FM5.5

Orientation......................................................................... 12-3

Copy/Page Order ............................................................... 12-3

Copies ........................................................................... 12-3

Collate ........................................................................... 12-3

Reverse Order ............................................................... 12-3

Paper Thickness................................................................. 12-4

Scaling ............................................................................... 12-4

Paper Source...................................................................... 12-4

Quality/Color Tab..................................................................... 12-5

Quality ............................................................................... 12-5

Media................................................................................. 12-6

Document .......................................................................... 12-6

Color Matching.................................................................. 12-7

Custom Setting .................................................................. 12-7

Halftone Pattern ............................................................ 12-7

Color Enhance............................................................... 12-8

Color/Mono ....................................................................... 12-9

Bi-Directional Printing ...................................................... 12-9

Fast Draft Mode................................................................. 12-9

Advanced Tab........................................................................... 12-9

Watermark ....................................................................... 12-10

Print Watermark.......................................................... 12-10

In background ............................................................. 12-10

Watermark Style.............................................................. 12-10

Watermark Text .......................................................... 12-10

Watermark Bitmap...................................................... 12-10

Position ....................................................................... 12-11

Device Options ................................................................ 12-11

Print Date & Time ........................................................... 12-11

Support ................................................................................... 12-12

Web Update................................................................. 12-12

Brother Solutions Center............................................. 12-12

Features in the Printer Driver (For Windows

XP) ............... 12-13

Layout Tab ............................................................................. 12-13

*1 Orientation.................................................................. 12-13

*2 Pages Per Sheet........................................................... 12-14

Paper/Quality Tab................................................................... 12-14

*1 Tray Selection............................................................. 12-15

*2 Quality Settings .......................................................... 12-15

*3 Color........................................................................... 12-15

Advanced Options .................................................................. 12-16

BHL-FB-MFC-5100C-FM5.5

*1 Paper /Output.............................................................. 12-16

*2 Graphic ....................................................................... 12-17

*3 Document Options...................................................... 12-17

Photo ........................................................................... 12-17

Cluster......................................................................... 12-17

Auto............................................................................. 12-17

*4 Printer Features........................................................... 12-18

Using the Windows

-Based Brother MFL-Pro Control Center

... 13-1

Brother MFL-Pro Control Center............................................. 13-1

AutoLoad the Brother Control Center............................... 13-1

How to Turn Off AutoLoad............................................... 13-2

Using the Color Scan Key........................................................ 13-2

Scan to E-mail ................................................................... 13-3

Scan Image ........................................................................ 13-3

Scan/OCR.......................................................................... 13-3

Brother Control Center Features .............................................. 13-4

Auto Configuration............................................................ 13-4

Scanning Operations.......................................................... 13-4

Copy Operations................................................................ 13-5

PC Fax Operation .............................................................. 13-5

Scanner Settings for Scan, Copy and PC Fax Buttons ...... 13-5

Global Settings .................................................................. 13-5

Setting Up the Scanner Configurations ............................. 13-6

To Access the Scanner Configurations Screen.................. 13-6

Perform an Operation from the Control Center Screen..... 13-6

Scan to File............................................................................... 13-7

Scanner Settings ................................................................ 13-7

Destination Folder ............................................................. 13-8

Scan to E-mail .......................................................................... 13-8

Scanner Settings ................................................................ 13-9

E-mail Application ............................................................ 13-9

File Attachments................................................................ 13-9

Conversion Options......................................................... 13-10

Format......................................................................... 13-10

Show QuickSend Menu .............................................. 13-10

QuickSend List............................................................ 13-10

Scan to Word Processor ......................................................... 13-11

Scanner Settings .............................................................. 13-11

Word Processor ............................................................... 13-12

User Defined Button............................................................... 13-13

xvi

BHL-FB-MFC-5100C-FM5.5

Scanner Settings .............................................................. 13-13

Target Application........................................................... 13-13

Copy ....................................................................................... 13-13

Scanner Settings .............................................................. 13-14

Copy Settings................................................................... 13-14

Send a Fax .............................................................................. 13-14

Scanner Settings .............................................................. 13-14

FAX Settings ................................................................... 13-15

Scanner and Using ScanSoft

™

PaperPort

and TextBridge

OCR (For Windows

Only) ......................................................... 14-1

Using ScanSoft™ PaperPort

and TextBridge

...................... 14-1

Viewing Items ................................................................... 14-2

Organizing Your Items in Folders..................................... 14-2

Links to Many Other Applications.................................... 14-3

Using ScanSoft™ TextBridge

OCR

(Converting Image Text to Text You Can Edit) ........... 14-3

Importing Items from Other Applications......................... 14-4

Exporting Items in Other Formats..................................... 14-4

Exporting an Image File................................................ 14-4

Scanning a Document............................................................... 14-4

TWAIN Compliant............................................................ 14-4

Accessing the Scanner....................................................... 14-5

Scanning a Document into the PC..................................... 14-5

Settings in the Scanner Window........................................ 14-6

Resolution: .................................................................... 14-6

Scan Type:..................................................................... 14-6

Brightness: .................................................................... 14-6

Contrast:........................................................................ 14-7

Size:............................................................................... 14-7

Custom:......................................................................... 14-7

PreScanning an Image ....................................................... 14-8

How to Use PreScan to Adjust an Image:..................... 14-8

Setting Up and Using PC FAX (For Windows

Only) .............. 15-1

Introduction .............................................................................. 15-1

Brother Resource Manager................................................ 15-1

MFC Remote Setup.................................................................. 15-2

PC FAX Sending (For Windows

Only) ................................. 15-3

Setting Up User Information ............................................. 15-3

Setting Up Sending............................................................ 15-4

xvii

BHL-FB-MFC-5100C-FM5.5

Outside Line Access.......................................................... 15-4

Include Header................................................................... 15-4

Address Book File ............................................................. 15-4

User Interface .................................................................... 15-5

Simple Style.................................................................. 15-5

Facsimile Style.............................................................. 15-5

Setting Up Speed Dial.............................................................. 15-6

The Address Book ............................................................. 15-7

Setting Up a Member in the Address Book....................... 15-8

Setting Up a Group for Broadcasting ................................ 15-9

Editing Member Information............................................. 15-9

Deleting a Member or Group .......................................... 15-10

Exporting the Address Book ........................................... 15-10

Importing to the Address Book ....................................... 15-11

Setting Up a Cover Page.................................................. 15-13

To ................................................................................ 15-13

From............................................................................ 15-13

Comment..................................................................... 15-13

Select Cover Page Form.............................................. 15-13

Import BMP file.......................................................... 15-14

Count Cover Page ....................................................... 15-14

Sending a File as a PC-FAX Using the Facsimile Style.... 15-14

Redial .......................................................................... 15-15

Sending a File as a PC-FAX Using the Simple Style...... 15-16

Using Automatic E-Mail Printing................................................ 16-1

For Windows

95, 98, 98SE, Me Only.................................... 16-1

Main Features .................................................................... 16-1

To Access the On-Line Documentation........................ 16-1

To Install Automatic E-mail Printing

(Optional Application) ............................................. 16-1

Using the Brother MFC with a New Power Macintosh

G3, G4 or iMac™/iBook™........................................................... 17-1

Set Up Your USB-Equipped Apple

Macintosh

G3, G4 or iMac™ or iBook™ with

Mac OS 8.5-9.2..................................................................... 17-1

Using Brother Printer Driver with Your Apple

Macintosh

.....17-1

Sending a Fax from Your Macintosh

Application ................. 17-3

Setting Up Your Address Book......................................... 17-5

Adding a New Member................................................. 17-5

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BHL-FB-MFC-5100C-FM5.5

Adding a New Group .................................................... 17-6

Using Brother TWAIN Scanner Driver with Your Apple

Macintosh

............................................................................ 17-7

Accessing the Scanner....................................................... 17-8

Scanning an Image into Your Macintosh G3, G4 or iMac .. 17-8

Settings in the Scanner Window........................................ 17-9

Image............................................................................. 17-9

Scanning Area............................................................. 17-10

Business Card Size...................................................... 17-10

Adjust Image............................................................... 17-11

Color Sync Dialog....................................................... 17-11

Scanner Profile............................................................ 17-12

PreScanning an Image ..................................................... 17-13

Important Information ................................................................. 18-1

Standard Telephone and FCC Notices ..................................... 18-1

Federal Communications Commission (FCC)

Declaration of Conformity (For USA Only)................. 18-2

Important....................................................................... 18-3

Industry Canada Compliance Statement

(For Canada Only).................................................... 18-3

International ENERGY STAR

Compliance

Statement .................................................................. 18-3

Important Safety Instructions ................................................... 18-4

Trademarks............................................................................... 18-5

Troubleshooting and Routine Maintenance ............................... 19-1

Troubleshooting........................................................................ 19-1

Error Messages .................................................................. 19-1

Original Jams and Paper Jams........................................... 19-3

Printer Jam or Paper Jam................................................... 19-4

If You Are Having Difficulty with Your MFC ................. 19-7

How to Improve Print Quality.................................................. 19-9

Cleaning the Print Heads................................................... 19-9

Print Quality Check ......................................................... 19-10

STEP A: Color Block Quality Check ......................... 19-10

STEP B: Alignment Check ......................................... 19-11

Packing and Shipping the MFC.............................................. 19-12

Routine Maintenance.............................................................. 19-15

Cleaning the Scanner....................................................... 19-15

Cleaning the MFC Printer Platen .................................... 19-16

xix

BHL-FB-MFC-5100C-FM5.5

Replacing the Ink Cartridges........................................... 19-16

Specifications ................................................................................... S-1

Product Description.................................................................... S-1

Fax.............................................................................................. S-1

Printer......................................................................................... S-2

Printing ................................................................................ S-2

Controller............................................................................. S-3

Computer Requirements...................................................... S-3

Print Media .......................................................................... S-4

Consumable Items ............................................................... S-4

Glossary........................................................................................... G-1

Index..................................................................................................I-1

Remote Retrieval Access Card...................................................... R-1

INTRODUCTION

1 - 1

BHL-FB-MFC-5100C-FM5.5

Introduction

Using This Manual

Thank you for purchasing a Brother multi-function center (MFC). This MFC

has been designed to be simple to use, with LCD screen prompts to guide you

through programming your MFC. However, you can use your MFC to its fullest

potential by taking a few minutes to read this manual.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You

will be able to find information about a specific feature or operation by checking

the Index in the back of this manual.

Conventions Used in this Manual

Throughout this manual you’ll see special symbols alerting you to important

information, warnings, and actions to perform. For clarification, and to help you

choose the correct key presses, we’ve added illustrations showing some of the

LCD messages.

Additionally, your MFC has a Reports key. Press Reports and 1 to print a

list of basic operational steps.

boldface Bold typeface identifies a specific key on the MFC control panel.

italics Italics typeface emphasize an important point, or refer you to

Recommended Paper for the MFC-5100C

Plain Paper: Xerox 4200

Inkjet Paper: KODAK

Premium Inkjet Paper (Matte)

Glossy Paper: JETPRINT PHOTO

Graphic image paper — Gloss Finish

Transparencies: 3M Transparency Film (CG3410)

Note

When you print on inkjet paper (coated paper), transparencies and glossy paper,

be sure to select the correct media in the “Quality/Color” tab in the printer

driver. When using inkjet paper, transparencies or glossy paper, avoid stacking

by removing each page after it exits the machine.

Note

The output quality depends on the paper type and paper brand.

Visit us at http://solutions.brother.com and check the latest recommendations

for paper that can be used with the MFC-5100C.

2 - 4

ASSEMBLY AND CONNECTIONS

BHL-FB-MFC-5100C-FM5.5

Paper Capacity of Multi-Purpose Sheet Feeder

*If you want to load thick paper such as postcards, index cards, envelopes and

glossy paper in the multi-purpose sheet feeder, you must first install the Card

Stock Support in the feeder.

Paper Specifications for Multi-Purpose Sheet Feeder

Paper Type Paper Size Capacity

Plain Paper

(Cut Sheet)

Letter, Executive 100 Sheets of 20 lb

(75 g/m

)

Legal 100 Sheets of 20 lb

(75 g/m

)

Inkjet Paper Letter 20 Sheets

Glossy Paper* Letter 20

Transparencies Letter 10

Envelopes* DL, COM-10, C5,

Monarch

Postcard* 4" × 6" 30

Index Card* 5" × 8" 30

Cut Sheet Paper Weight Plain Paper: 17 to 32 lb (64 to 120 g/m

)

Inkjet Paper: Up to 32 lb (120 g/m

)

Glossy Paper: Up to 40 lb (150 g/m

)

Postcard: Up to 45 lb (170 g/m

)

Index card: Up to 32 lb (120 g/m

)

Thickness Plain Paper: 0.003 to 0.006 inches (0.08 to 0.15 mm)

Inkjet Paper: Up to 0.006 inches (0.15 mm)

Glossy Paper: Up to 0.007 inches (0.18 mm)

Envelopes: Up to 0.02 inches (0.52 mm)

Postcard: Up to 0.009 inches (0.23 mm)

Index card: Up to 0.006 inches (0.15 mm)

Sheet Feeder Up to 0.39 inches (10 mm)

Approximately 100 sheets of 20 lb (75 g/m

)

Output Stacker Approximately 50 sheets of 20 lb (75 g/m

)

(Transparencies and glossy paper must be picked up

from the paper tray one page at a time.)

ASSEMBLY AND CONNECTIONS

2 - 5

BHL-FB-MFC-5100C-FM5.5

Print Area

The print area depends on the settings in the application you are using. The

figures below show the unprintable areas on cut sheet and envelopes.

(inch)

Paper Type Paper Size 1234

Cut Sheet

Letter, Legal

Fax

0.12 0.43 0.25 0.25

Mono Copy

Color Copy

Printer

Fax

0.12 0.43 0.13 0.13

Mono Copy

Color Copy

Printer

Executive Printer 0.12 0.43 0.13 0.13

Envelopes DL, C5, CM10,

Monarch

Printer

0.39 0.79 0.13 0.13

Note

Printer depends on the Printer driver.

The above figures are approximate and the print area may vary depending on

the kind of paper you are using.

Do not use the following types of paper and envelopes:

■ Damaged, curled, wrinkled, or irregularly shaped paper and envelopes

■ Extremely shiny or highly textured paper and envelopes

■ Envelopes with clasps

■ Envelopes of baggy construction

■ Envelopes not sharply creased

■ Embossed envelopes

■ Paper and envelopes already printed with a laser printer

■ Envelopes preprinted on the inside

■ Paper and envelopes that cannot be arranged uniformly when stacked

Cut Sheet

Envelopes

unprintable area

3 4

2 - 6

ASSEMBLY AND CONNECTIONS

BHL-FB-MFC-5100C-FM5.5

Assembly

Removing the Protective Yellow Bar

Lift the cover toward the back.

Pull the protective yellow bar out of the machine.

Caution

Do not throw away the protective yellow bar. You will need it for future

transportation.

Close the top cover, and then close the control panel cover.

Scanner Cover

Protective

Yellow Bar

Protective

Yellow Bar

ASSEMBLY AND CONNECTIONS

2 - 7

BHL-FB-MFC-5100C-FM5.5

Setting up the MFC

Connect the power cord.

There is no ON/OFF switch. When you

plug in the power cord, the power goes

on and the LCD shows:

WARNING

■ The MFC must be grounded using a 3-prong plug.

■ Since the MFC is grounded through the power outlet, you can protect yourself from

potentially hazardous electrical conditions on the telephone network by keeping the

power to your MFC on when you connect it to a telephone line. Similarly, you can

protect yourself when you want to move your MFC by disconnecting first the

telephone line and then the power cord.

■ Lightning and power surges can damage this product! We recommend that you use a

quality surge protection device on the AC power line as well as on the telephone line,

or unplug the lines during a lightning storm.

Connect the telephone line cord.

Connect one end of the telephone line cord to the jack on the MFC and the other

end to a modular wall jack.

Caution

Operating the MFC before you install the ink cartridges will permanently

damage the print head.

CHECK CARTRIDGE

Power Cord

Telephone

Line Cord

2 - 8

ASSEMBLY AND CONNECTIONS

BHL-FB-MFC-5100C-FM5.5

Attach the paper wire extension to the multi-purpose sheet feeder.

Attach the plastic paper tray to the paper output slot, and then pull out the

extension.

Caution

Please attach the paper tray to prevent paper jams and maintain print quality.

Paper Wire Extension

Plastic Paper Tray

Extension

ASSEMBLY AND CONNECTIONS

2 - 9

BHL-FB-MFC-5100C-FM5.5

Loading Paper in the Multi-Purpose Sheet Feeder

(Paper Cassette)

You can load up to 100 sheets of 20 lb (75 g/m

) paper if you use the cut sheet.

(See

Paper Capacity of Multi-Purpose Sheet Feeder, page 2-4.)

Fan the paper well. Gently insert the paper. Make sure the print side is toward

you and the paper level is stacked below the paper guide line.

Press and slide the guide to fit the paper width.

Paper Guide Line

Paper Width Guides

2 - 10

ASSEMBLY AND CONNECTIONS

BHL-FB-MFC-5100C-FM5.5

Installing the Ink Cartridges

Check that you turned on the power (by

plugging in the power cord). The LCD

shows:

Open the Scanner cover of the MFC by pulling the scanner cover release lever

toward you and lifting the scanner cover.

After a few seconds, the print head will move left to its replacement position.

Remove the protective blue tape over the colored ink cartridge covers.

Push the four colored ink cartridge covers one at a time so they pop up.

Then remove the white shipping cover by pulling it toward you and lifting it up

and out.

WARNING

If ink gets in your eyes irrigate them with water immediately, and if irritation

occurs consult a doctor.

Caution

■ The bottom of the white shipping cover is wet with ink that will cause stains, so

wipe it clean before you place it down.

CHECK CARTRIDGE

Scanner Cover

Release Lever

PUSH

PUSHPUSH

Colored Ink

Cartridge

Covers

White Shipping Cover

ASSEMBLY AND CONNECTIONS

2 - 11

BHL-FB-MFC-5100C-FM5.5

■ Do not throw way the white shipping cover. You will need it for future

transportation.

We recommend that you install the ink cartridges from left to right in this order:

Black, Cyan, Yellow, Magenta.

Open the Black ink cartridge bag and take out the ink cartridge.

Carefully remove the sealing tape from the bottom of the ink cartridge. Be sure

to peel the tape in the direction away from you.

Important

To prevent spilling ink and staining your hands and clothing, peel the sealing

tape gently and slowly. Do not touch the ink opening on the cartridge or the

removed tape.

Each color has its own correct

position. Match the colors of the

ink cartridge covers. First, gently

insert the Black ink cartridge, and

then press the cover down until it

clicks.

Opening

Peel in the direction

away from you!

Don't touch

this part

2 - 12

ASSEMBLY AND CONNECTIONS

BHL-FB-MFC-5100C-FM5.5

Repeat Steps 6 to 8 to install each

color ink cartridge.

After installing all ink cartridges,

close the Scanner cover until it

clicks into place. Your MFC will

enter a “head cleaning” cycle for

approximately four minutes.

Caution

Make sure the paper is loaded in the multi-purpose sheet feeder. The LCD

shows CLEANING. After the cleaning cycle is finished, the LCD shows

PRESS FAX START.

Press Black Fax Start. The MFC starts

printing the Print Quality Check Sheet

(only during initial ink cartridge

installation).

The LCD shows:

Follow the instructions printed on the sheet.

Caution

■ DO NOT remove ink cartridges if you do not need to replace them. If you do so, it

may reduce the ink quantity and the MFC will not know the quantity of ink left in the

cartridge.

■ DO NOT shake the ink cartridges. If you do so, the ink may spill when you take off

the sealing tape. If ink stains your body or clothing, wash with soap or detergent

immediately.

■ If you mix the colors by installing an ink cartridge in the wrong color position, you

must clean the print head several times after correcting the cartridge installation and

before you start printing.

■ Once you open an ink cartridge, install it in the MFC and use it up within six months

of installation. Use unopened ink cartridges by the expiration date written on the

cartridge package.

■ DO NOT refill the ink cartridges. Attempting to use refilled cartridges and using

incompatible inks may cause damage to the print head in this machine and such

damage will not be covered by warranty. Warranty coverage does not apply to

problems caused by the use of 3rd party ink or 3rd party ink cartridges. Use only

genuine Brother ink cartridges.

IS STEP “A” OK?

1.YES 2.NO

ASSEMBLY AND CONNECTIONS

2 - 13

BHL-FB-MFC-5100C-FM5.5

Connecting the MFC

Connecting an External Telephone

Although your MFC does not have a handset, you can connect a separate

telephone (or telephone answering device) directly to your MFC.

Connect the modular plug on the telephone’s line cord to the jack labeled EXT.

on the left side of the MFC.

Whenever this phone (or TAD) is in use, the LCD shows TELEPHONE.

Connecting an External Telephone Answering

Device (TAD)

Sequence

You may choose to connect an answering system. However, when you have an

external TAD on the same telephone line as the MFC, the TAD answers all calls

and the MFC “listens” for fax calling (CNG) tones. If it hears them, the MFC

takes over the call and receives the fax. If it doesn’t hear CNG tones, the MFC

lets the TAD continue playing your outgoing message so your caller can leave

you a voice message.

The TAD must answer within five rings (the recommended setting is two rings). The

MFC cannot hear CNG tones until the TAD has answered the call, and with five

rings there are only 8 to 10 seconds of CNG tones left for the fax “handshake.” Make

sure you carefully follow the instructions in this manual for recording your outgoing

message. We do not recommend using the toll saver feature on your external

answering machine if it exceeds five rings.

Note

If INK EMPTY shows on the LCD after you install the ink cartridges, check

to make sure the ink cartridges are installed correctly.

Note

If you do not receive all your faxes, you must reset the setting on your external TAD

to four rings.

If You Subscribe to your Telephone Company’s Distinctive Ring Service:

You may connect an external TAD to a separate wall jack only if you subscribe

to your telephone company’s Distinctive Ring service, have registered the

distinctive ring pattern on your MFC, use that number as a fax number and set

your machine’s Receive mode to MANUAL. The recommended setting is

three or four rings on the external TAD when you have the telephone

company’s Distinctive Ring Service.

If You Do Not Subscribe to Distinctive Ring Service:

You must plug your TAD into the EXT. jack of your MFC. If your TAD is

plugged into a wall jack, both your machine and the TAD will try to control the

phone line. (See illustration, page 2-14.)

2 - 14

ASSEMBLY AND CONNECTIONS

BHL-FB-MFC-5100C-FM5.5

Connections

The external TAD must be plugged into the back side of the MFC, into the jack

labeled EXT. Your MFC cannot work properly if you plug the TAD into a wall

jack (unless you are using Distinctive Ring).

Plug the telephone line cord from the wall jack into the back side of the MFC,

in the jack labeled LINE.

Plug the telephone line cord from your external TAD into the back side of the

MFC, in the jack labeled EXT. (Make sure this cord is connected to the TAD at

the TAD’s telephone line jack, and not its telephone set jack.)

Set your external TAD to four rings or less. (The MFC’s Ring Delay setting does

not apply.)

Record the outgoing message on your external TAD.

Set the TAD to answer calls.

Set the Receive Mode to EXT. TEL/TAD.

(See

Choosing the Receive Mode, page 5-1)

Recording Outgoing Message (OGM)

Timing is important in recording this message. The message sets up the ways to

handle both manual and automatic fax reception.

Record 5 seconds of silence at the beginning of your message. (This allows your

MFC time to listen for the fax CNG tones of automatic transmissions before

they stop.)

Limit your speaking to 20 seconds.

Do not connect a TAD elsewhere on the same phone line (unless you have

the Distinctive Ring service).

ASSEMBLY AND CONNECTIONS

2 - 15

BHL-FB-MFC-5100C-FM5.5

End your 20-second message by giving your Fax Receive Code for people

sending manual faxes. For example:

“After the beep, leave a message or send a fax by pressing 51 and Start.”

Special Line Considerations

Roll Over Phone Lines

A roll over phone system is a group of two or more separate telephone lines that

pass incoming calls to each other if they are busy. The calls are usually passed

down or “rolled over” to the next available phone line in a preset order.

Your MFC can work in a roll over system as long as it is the last number in the

sequence, so the call cannot roll away. Do not put the MFC on any of the other

numbers; when the other lines are busy and a second fax call is received, the fax

call would be transferred to a line that does not have a fax machine. Your MFC

will work best on a dedicated line.

Two-Line Phone System

A two-line phone system is nothing more than two separate phone numbers on

the same wall outlet. The two phone numbers can be on separate jacks (RJ11)

or combined into one jack (RJ14). Your MFC must be plugged into an RJ11

jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may

contain four wires (black, red, green, yellow). To test the type of jack, plug in a

two-line phone and see if it can access both lines. If it can, you must separate the

line for your MFC. (See

Easy Receive, page 5-3.)

Note

We recommend beginning your OGM with an initial 5-second silence because

the MFC cannot hear fax tones over a resonant or loud voice. You may try

omitting this pause, but if your MFC has trouble receiving, then you must

rerecord the OGM to include it.

2 - 16

ASSEMBLY AND CONNECTIONS

BHL-FB-MFC-5100C-FM5.5

Converting Telephone Wall Outlets

There are three ways to convert to an RJ11 jack. The first two ways may require

assistance from the telephone company. You can change the wall outlets from

one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed

and slave or jump one of the phone numbers to it.

The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter

into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1,

Line 2) and a third RJ14 jack (Lines 1 and 2). If your MFC is on Line 1, plug

the MFC into L1 of the triplex adapter. If your MFC is on Line 2, plug it into L2

of the triple adapter.

Installing MFC, External Two-Line TAD and Two-Line Telephone

When you are installing an external two-line telephone answering device

(TAD) and a two-line telephone, your MFC must be isolated on one line at both

the wall jack and at the TAD. The most common connection is to put the MFC

on Line 2, which is explained in the following steps. The back of the two-line

TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other

labeled L2. You will need at least three telephone line cords, the one that came

with your MFC and two for your external two-line TAD. You will need a fourth

line cord if you add a two-line telephone.

Place the two-line TAD and the two-line telephone next to your MFC.

Plug one end of the telephone line cord for your MFC into the L2 jack of the

triplex adapter. Plug the other end into the LINE jack on the left side of the

MFC.

Plug one end of the first telephone line cord for your TAD into the L1 jack of

the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line

TAD.

RJ14

RJ11

Triplex Adapter

RJ14

ASSEMBLY AND CONNECTIONS

2 - 17

BHL-FB-MFC-5100C-FM5.5

Plug one end of the second telephone line cord for your TAD into the L2 jack

of the two-line TAD. Plug the other end into the EXT. jack on the left side of

the MFC.

You can keep two-line telephones on other wall outlets as always. There are two

ways to add a two-line telephone to the MFC’s wall outlet. You can plug the

telephone line cord from the two-line telephone into the L1+L2 jack of the

triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the

two-line TAD.

Multi-Line Connections (PBX)

Most offices use a central telephone system. While it is often relatively simple

to connect the machine to a key system or a PBX (Private Branch Exchange),

we suggest that you contact the company that installed your telephone system

and ask them to connect the MFC for you. It is advisable to have a separate line

for the MFC. You can then leave the MFC in FAX mode to receive faxes any

time of day or night.

If the MFC is to be connected to a multi-line system, ask your installer to

connect the unit to the last line on the system. This prevents the unit from being

activated each time a telephone call is received.

If You are Installing the MFC to Work with a PBX

It is not guaranteed that the unit will operate correctly under all circumstances

with a PBX. Any cases of difficulty should be reported first to the company that

handles your PBX.

If all incoming calls will be answered by a switchboard operator, it is

recommended that the Receive Mode be set to MANUAL. All incoming calls

should initially be regarded as telephone calls.

The MFC may be used with either pulse or tone dialing telephone service

(For Canada only).

As with all fax units, this machine must be connected to a two wire system. If

your line has more than two wires, proper connection of the MFC cannot be

made.

Triplex Adapter

Two Line Phone

External Two Line TAD Fax Machine

2 - 18

ASSEMBLY AND CONNECTIONS

BHL-FB-MFC-5100C-FM5.5

Custom Features on Your Phone Line

If you have Voice Mail, Call Waiting, Caller ID, Caller Waiting/Caller ID,

RingMaster, an answering service, an alarm system or other custom feature on

one phone line it may create a problem with the operation of your MFC. (See

Custom Features on a Single Line, page 19-8.)

ON-SCREEN PROGRAMMING

3 - 1

BHL-FB-MFC-5100C-FM5.5

On-Screen Programming

User-Friendly Programming

We have designed your MFC with on-screen programming using navigation

keys. User-friendly programming helps you take full advantage of all the menu

selections your MFC has to offer.

Since your programming is done on the LCD, we created step-by-step on-screen

prompts to help you program your MFC. All you need to do is follow the

prompts as they guide you through the menu selections and programming

options. Additionally, you can program settings more quickly by pressing

Menu/Set and the menu number using the dial pad.

Menu Selection Table

You can probably perform most of these programming operations without the

Owner’s Manual. To help you understand the menu selections, and options that

are found in the MFC programs, use the Menu Selection Table on page 3-3.

Alternating Displays

Sometimes, the LCD alternates between the active setting, and a help message

giving brief instructions about how to proceed. The display you’ll probably see

most often is shown below. When you place an original in the ADF (Automatic

Document Feeder), it appears to tell you that you can dial a number and send a

fax, or you can make a copy.

Note

You can program your MFC by pressing Menu/Set followed by the menu

numbers. For example: to set FAX RESOLUTION to FINE,

press Menu/Set, 2, 2, 2 and to select FINE, and then press Menu/Set.

FAX: NO. & START

COPY: NO. & COPY

3 - 2

ON-SCREEN PROGRAMMING

BHL-FB-MFC-5100C-FM5.5

Navigation Keys

You can access the menu mode by

pressing Menu/Set. When you enter the

Menu, the LCD scrolls;

Then press 1 for General Setup Menu

—OR—

Press 2 for Fax Menu—OR—

Press 3 for Copy Menu—OR—

Press 4 for Test Print

—

You can scroll more quickly through the each menu level by pressing , and

then set an option by pressing Menu/Set when that option appears on the LCD.

Then the LCD shows next menu level. Press to scroll to your next menu

selection, and then press Menu/Set.

When you finish setting an option, the LCD shows ACCEPTED.

* Access the Menu

* Go to next menu level

* Accept an option

* Scroll through the

current menu level

* Back to previous menu

level

* Forward to next menu

level

* Exit the Menu

Note

Use to scroll backward if you passed your choices or to save keystrokes.

SELECT & SET

1.GENERAL SETUP

2.FAX

3.COPY

4.TEST PRINT

ON-SCREEN PROGRAMMING

3 - 3

BHL-FB-MFC-5100C-FM5.5

To access the menu, press Menu/Set.

Main Menu Submenu

Selections

Options Descriptions Page

1. GENERAL

SETUP

1. PAPER

TYPE

—

PLAIN

INKJET

GLOSSY

(4-COLOR/

3-COLOR)

TRANSPARENCY

Identifies the

type of paper in

the cassette.

4-1

2. PAPER SIZE

—

LETTER

LEGAL

Selects size of

paper.

4-1

3. DATE/TIME

——

Enter date and

time for the LCD

display and

heading on fax

transmissions.

4-2

4. STATION ID

——

Program your

name, fax

number to appear

on each

transmitted page.

4-2

5. VOLUME 1. RING OFF

HIGH

LOW

Adjusts ring

volume.

4-4

2. BEEPER OFF

HIGH

LOW

Adjusts volume

level of beeper.

4-5

6. AUTO

DAYLIGHT

—

OFF

Changes for

Daylight Savings

Time

automatically.

4-5

7. TONE/

PULSE

(Canada Only)

—

TONE

PULSE

Selects dialing

mode

4-5

8. LOCAL

LANGUAGE

(Canada Only)

—

ENGLISH

FRENCH

Allows you to

change the LCD

Language to

French.

See French

Manual

Note

The factory setting (option) is shown in bold.

Stop

to accept

to Exit

3 - 4

ON-SCREEN PROGRAMMING

BHL-FB-MFC-5100C-FM5.5

To access the menu, press Menu/Set.

Main Menu Submenu

Selections

Options Descriptions Page

2. FAX 1. SETUP

RECEIVE

1. RING

DELAY

Number of rings

before MFC

answers in FAX

ONLY mode.

5-2

2. EASY

RECEIVE

OFF

Receive fax

messages without

pressing the Start

key.

5-3

3. REMOTE

CODE

( 51)

OFF

Activate the fax

machine from a

remote location. You

can also personalize

these codes.

5-4

4. AUTO

REDUCTION

OFF

Reduces size of

image.

5-3

5. POLLING

OFF

Sets up your

MFC to poll

another fax

machine.

5-5

2. SETUP

SEND

1. CONTRAST

AUTO

S.LIGHT

S.DARK

Changes

lightness or

darkness of a fax

you are sending.

6-4

2. FAX

RESOLUTION

STANDARD

FINE

S. FINE

PHOTO

Changes the

default setting of

fax resolution.

6-4

3. DELAYED

FAX

—

Sends documents

later.

6-8

4. BATCH

OFF

Sends all delayed

faxes that are to the

same fax number

and at the same

time as one

transmission.

6-8

Note

The factory setting (option) is shown in bold.

Stop

to accept

to Exit

ON-SCREEN PROGRAMMING

3 - 5

BHL-FB-MFC-5100C-FM5.5

To access the menu, press Menu/Set.

Main Menu Submenu

Selections

Options Descriptions Page

2. FAX

(Continued)

2. SETUP SEND

(continued)

5. REAL

TIME TX

OFF

NEXT FAX ONLY

You can send a

fax without using

memory.

6-6

6. POLLED

OFF

Sets up your MFC

with a document

to be retrieved by

another fax

machine.

6-9

7. OVERSEAS

MODE

OFF

Ajusts for

sometimes

difficult overseas

transmissions.

6-7

3. SET

AUTO DIAL

1. SPEED-

DIAL

—

Store Speed Dial

numbers, so you

can dial by pressing

only five keys.

7-1

2. SETUP

GROUPS

—

Sets up a Group

number for

broadcasting.

7-3

4. SETUP

REPORTS

1. TRANS-

MISSION

ON+IMAGE

OFF

OFF+IMAGE

Initial setup for

Transmission

Verification

Report and

Activity Report.

9-1

2. ACT.

INTERVAL

OFF

7/4/2 Days

24/12/6 Hours

9-1

5. REMOTE

FAX OPT

1. FAX FWD/

PAGING

OFF

FAX FORWARD

PAGING

Sets MFC to

forward fax

messages–OR–

to call your

pager.

8-1

2. FAX

STORAGE

OFF

Stores incoming

faxes in memory

for remote

retrieval.

8-2

3. REMOTE

ACCESS

159

Personalizes

code for

retrieving faxes.

8-3

Note

The factory setting (option) is shown in bold.

Stop

to accept

to Exit

3 - 6

ON-SCREEN PROGRAMMING

BHL-FB-MFC-5100C-FM5.5

To access the menu, press Menu/Set.

Main Menu Submenu

Selections

Options Descriptions Page

2. FAX

(Continued)

5. REMOTE

FAX OPT

(continued)

4. PRINT

FAX —

Prints incoming

faxes stored in

the memory.

5-4

6. REMAINING

JOBS

——

Checks which

jobs are in

memory or

cancel a delayed

fax or polling

job.

5-6,

6-7

0. TEL SERVICE

1. DISTINCTIVE

OFF

SET

Uses the phone

company

Distinctive Ring

subscriber service

to register the ring

pattern with the

MFC.

5-7

3. COPY 1. QUALITY

—

NORMAL

BEST

FAST

Select copy

quality.

10-9

2. COLOR

ADJUST

1. RED

R: - +

Adjust the

amount of Red in

copies.

10-10

2. GREEN

G: - +

G:- +

G: - +

Adjust the

amount of Green

in copies.

10-10

3. BLUE

B: - +

Adjust the

amount of Blue

in copies.

10-10

3. CONTRAST

—

- +

Adjust the

contrast.

10-10

4. TEST

——

—

You can print a

test sample page

to check print

quality and

adjust the

Vertical

Alignment.

19-10

Note

The factory setting (option) is shown in bold.

Stop

to accept

to Exit

INITIAL SETUP

4 - 1

BHL-FB-MFC-5100C-FM5.5

Initial Setup

Getting Started

Setting Paper Type

You can choose the Paper Type you use.

Press Menu/Set, 1, 1.

Press

select

PLAIN

INK JET

GLOSSY

TRNSPRNCY

(TRANSPARENCY), and then press

Menu/Set

If you selected GLOSSY, press to select GLOSSY:4-COLOR or

GLOSSY:3-COLOR, and then press

Menu/Set

Press Stop/Exit.

Setting Paper Size

You can use three sizes of paper for printing your faxes and copies — letter,

legal and A4. When you change the kind of paper you have loaded in the MFC,

you will need to change the setting for Paper Size so your MFC can fit the

incoming fax on the page.

Press Menu/Set, 1, 2.

Press to select LETTER, LEGAL

or A4, and then press Menu/Set.

Press Stop/Exit.

Note

The print quality of black ink varies depending on the kind of glossy paper you

are using. Black ink is used when you select GLOSSY:4-COLOR. If the

glossy paper you are using repels the black ink, select GLOSSY:3-COLOR,

which simulates black ink by combining the three ink colors.

Note

The MFC ejects paper with printed surfaces face up onto the paper tray in the

front of the MFC. When you use transparencies, remove each sheet

immediately to prevent a paper jam or curled.

1.PAPER TYPE

2.PAPER SIZE

4 - 2

INITIAL SETUP

BHL-FB-MFC-5100C-FM5.5

Setting Date and Time

Your MFC displays the date and time, and prints it on every fax you send.

In the event of a power failure, you may have to reset the date and time. All other

settings remain unaffected.

Press Menu/Set, 1, 3.

Enter the last two digits of the year,

and then press Menu/Set.

Enter two digits for the month (for

example, enter 09 for September, or 10

for October), and then press Menu/Set.

Enter two digits for the day (for example,

06), and then press Menu/Set.

Enter the time in 24-hour format (for

example, enter 15:25 for 3:25 P.M.),

and then press Menu/Set.

Press Stop/Exit.

The LCD now displays the date and time you set whenever the MFC is in

Standby mode.

Setting Station ID

You should store your name and fax number to be printed on all fax pages that

you send.

Press Menu/Set, 1, 4.

Enter your fax number (up to 20 digits),

and then press Menu/Set.

You must enter a fax number to proceed.

Use the dial pad to enter your name (up to

20 characters), and then press

Menu/Set. (See

Entering Text, page 4-3.)

Press Stop/Exit.

The LCD returns to the date and time.

If your Station ID has already been programmed, the LCD prompts 1 to make

a change or 2 to exit without changing.

3.DATE/TIME

YEAR:XX

MONTH:XX

DAY:XX

TIME:XX:XX

4.STATION ID

FAX:

NAME:

INITIAL SETUP

4 - 3

BHL-FB-MFC-5100C-FM5.5

Entering Text

When you are setting certain functions, such as the Station ID, you may need to

type text into the MFC. Most number keys have three or four letters printed

above them. The keys for 0, #, and do not have printed letters because they

are used for special characters.

By pressing the appropriate number key repeatedly, you can access the character

you want.

Inserting Spaces

To enter a space, press once between numbers and twice between characters.

Making Corrections

If you entered a letter incorrectly and want to change it, press to move the

cursor after the last correct letter. Then press Stop/Exit; all letters above and to

the right of the cursor will be deleted. Re-enter the correct characters. You can

also back up and type over incorrect letters.

Repeating Letters

If you need to enter a character that is assigned to the same key as the previous

character, press

to move the cursor to the right.

Special Characters and Symbols

Press , # or 0, and then press or to move the cursor under the special

character or symbol you want. Then press

Menu/Set to select it.

Press Key one time two times three times four times

2 ABC2

3 DEF3

4 GH I 4

5 JKL5

6 MNO 6

7 PQRS

8 TUV8

9 WXY Z

Press for (space) ! “ # $ % & ’ ( ) * + , - . /

Press # for : ; < = > ? @ [ ] ^ _

Press 0 for É À È Ê Î Ç Ë Ö 0

4 - 4

INITIAL SETUP

BHL-FB-MFC-5100C-FM5.5

Setting the Ring Volume

Press Menu/Set, 1, 5, 1.

Press select (OFF, LOW, or

HIGH), and then press Menu/Set.

Press Stop/Exit.

—OR—

You can adjust the ring volume when your MFC is idle. You can turn the ring

OFF or you can select a ring volume level.

Press to adjust the volume level. With each key press, the MFC rings so

you can hear the active setting as the LCD shows it. Each key press changes the

volume. The new setting will remain until you change it again.

If you do not enter a fax number, no additional information can be entered.

NOTICE

The Telephone Consumer Protection Act of 1991 makes it unlawful

for any person to use a computer or electronic device to send any

message via a telephone fax machine unless such messages clearly

contain, in a margin at the top or bottom of each transmitted page,

or on the first page of the transmission, the date and time it is sent

and an identification of the business or other entity or other

individual sending the message and the telephone number of the

sending machines or such business, other entity or individual.

In order to program this information into your fax machine,

complete the steps described on page 4-2.

1.RING

INITIAL SETUP

4 - 5

BHL-FB-MFC-5100C-FM5.5

Setting the Beeper Volume

You can set the beeper to LOW, HIGH or OFF. The default setting is LOW.

When the beeper is set to LOW or HIGH, the MFC beeps every time you press

a key or make an error and when fax sending or receiving is finished.

Press Menu/Set, 1, 5, 2.

Press to select your option.

When the LCD shows the option you want, press Menu/Set.

Press Stop/Exit.

Turning On Automatic Daylight Savings Time

You can set the machine to change automatically for Daylight Savings Time. It

will reset itself forward one hour in the Spring and backward one hour in the

Fall.

Press Menu/Set, 1, 6.

Press to select ON (or OFF),

and then press Menu/Set.

Press Stop/Exit.

Setting Tone/Pulse Dialing Mode (For Canada Only)

Your MFC comes set to accommodate tone dialing service

(multi-frequency). If you have pulse dialing service (rotary), you need to

change the dialing mode.

Press Menu/Set, 1, 7.

Press to select PULSE (or TONE),

and then press Menu/Set.

Press Stop/Exit.

Memory Storage

In the event of a power failure, all settings in the GENERAL SETUP, SETUP

RECEIVE, SET AUTO DIAL and REMOTE FAX OPT are stored

permanently. You may have to reset the date and time.

2.BEEPER

6.AUTO DAYLIGHT

7.TONE/PULSE

5 - 1

SETUP RECEIVE

BHL-FB-MFC-5100C-FM5.5

Setup Receive

Basic Receiving Operations

Choosing the Receive Mode

There are three different receive modes for your MFC. You may choose the

mode that best suits your needs by pressing Receive Mode repeatedly until the

LCD shows the setting you want to use.

LCD How it works When to use it

FAX ONLY

(automatic receive)

The MFC automatically

answers every call as a fax.

For dedicated fax lines.

EXT.TEL/TAD

(External telephone/

External Telephone

Answering Device)

If an external telephone is

connected to the EXT. jack,

you control the phone line

and must answer every call

yourself.

If an external TAD

(telephone answering

device) is connected to the

EXT. jack, the TAD

automatically answers

every call. Voice messages

are stored in the external

TAD. Fax messages are

printed.

Use this mode if you

receive very few faxes.

Use this mode if you have

an external answering

machine on your phone

line.

MANUAL

(manual receive)

You control the phone line

and must answer every call

yourself.

Use this mode when you are

using a computer modem on

the same line or if you receive

very few fax messages.

SETUP RECEIVE

5 - 2

BHL-FB-MFC-5100C-FM5.5

To Select or Change Your Receive Mode

Press Receive Mode. The LCD shows your current selection.

Continue to press Receive Mode until your new selection appears. After two

seconds the LCD returns to the date and time display, along with your new

Receive Mode setting.

Setting Ring Delay

The Ring Delay setting determines the number of times the MFC rings before it

answers. If you have extension phones on the same line as the MFC or subscribe

to the telephone company’s Distinctive Ring service, keep the Ring Delay default

setting of 4. You can try setting the Ring Delay to 5 rings; however, if you do not

receive all your faxes, you must reset it to 4 rings.

(See

Easy Receive, page 5-3 and Operation from Extension Telephone, page 5-4.)

Press Menu/Set, 2, 1, 1.

Press to select how many times the line rings before the MFC answers

(00–05), and then press Menu/Set. If you select 00, the line doesn’t ring at all.

Press Stop/Exit.

If you are changing the Receive Mode while in another operation, the LCD

returns to that operation.

EXT.TEL/TAD

FAX ONLY

MANUAL

FAX :

FAX ONLY

EXT :

EXTERNAL TEL / TAD

MNL :

MANUAL

FAX :

FAX ONLY

EXT :

EXTERNAL TEL / TAD

MNL :

MANUAL

09/06 15:25 FAX

Current Receive Mode

1.RING DELAY

5 - 3

SETUP RECEIVE

BHL-FB-MFC-5100C-FM5.5

Easy Receive

When you use this feature, you don’t have to press Black Fax Start when you

answer a fax call. Selecting ON allows the MFC to receive fax calls

automatically, even if you lift the handset of an extension or external phone.

When you see RECEIVING on the LCD or when you hear “chirps” through the

handset of an extension phone connected to another wall jack, just replace the

handset, and your MFC does the rest. Selecting OFF means you’ll have to

activate the MFC yourself, by lifting the handset of an external or extension

phone, and then pressing Black Fax Start on the MFC—OR—by pressing

5 1 if you are not at your MFC. (See

Operation from Extension Telephone, page

5-4.)

Press Menu/Set, 2, 1, 2.

Use to select ON (or OFF),

and then press Menu/Set.

Press Stop/Exit.

Printing a Reduced Incoming Fax

(Auto Reduction)

You can always reduce the size of an incoming fax to a fixed percentage,

regardless of the size of the paper in your MFC. ON lets your MFC choose the

level of reduction for you.

Press Menu/Set, 2, 1, 4.

Use to select ON (or OFF),

and then press Menu/Set.

Press Stop/Exit.

Note

If this feature is set to ON, but your MFC doesn’t automatically connect a fax

call when you lift a phone handset, press the Fax Receive code 5 1.

Note

If you send faxes from a computer on the same phone line and the MFC

intercepts them, set Easy Receive to OFF.

Note

If incoming faxes show that information in the left and right margins has been

cut off, make sure this Auto Reduction feature is turned on.

2.EASY RECEIVE

4.AUTO REDUCTION

SETUP RECEIVE

5 - 4

BHL-FB-MFC-5100C-FM5.5

Advanced Receiving Operations

Operation from Extension Telephone

If you answer a fax call on an extension phone or on an external phone in the

EXT. jack, you can make your MFC take over by using the Fax Receive Code.

When you press the Fax Receive Code 5 1, the MFC starts to receive a fax.

(See

Easy Receive, page 5-3.)

If you answer a call at an extension or external phone, and no one is on the line,

assume you’re receiving a fax. At an extension phone, press 5 1, wait for fax

receiving tones (chirps), then hang up. At an external phone, press 5 1 and

wait for the phone to be disconnected (the LCD shows RECEIVING) before

you hang up. (Your caller will have to press Black Fax Start to send the fax.)

Changing the Fax Receive Code

The preset Fax Receive Code ( 5 1) might not work with some telephone

systems.

Press Menu/Set, 2, 1, 3.

Press to select ON (or OFF),

and then press Menu/Set.

If you want to, enter a new Fax Receive

Code, and then press Menu/Set.

Press Stop/Exit.

Printing a Fax in Memory

If you set Fax Storage to ON for remote retrieval, you can still print a fax from

the memory when you are at your MFC. (See

Setting Fax Storage, page 8-2.)

Press Menu/Set, 2, 5, 4.

Press Black Fax Start.

After printing is finished, press Stop/Exit.

Note

If you are always disconnected when accessing your external TAD remotely,

try changing the Fax Receive Code from 5 1 to # # #.

3.REMOTE CODE

REMOTE ACT.:ON?

FAX RECEIVE:

4.PRINT FAX

5 - 5

SETUP RECEIVE

BHL-FB-MFC-5100C-FM5.5

Polling

Polling is the process of retrieving faxes from another fax machine. You can

use your MFC to “poll” other machines, or you can have someone poll your

MFC.

All parties involved in polling need to set up their fax machines to accommodate

polling. When someone polls your MFC to receive a fax, they pay for the call;

if you poll someone’s fax machine to receive a fax, you pay for the call.

Setting Up Polling Receive

Polling Receive is when you call another fax machine to receive a fax from it.

Press Menu/Set, 2, 1, 5.

Press to select POLLING RX: ON,

(or POLLING RX: OFF), and then press Menu/Set.

Enter the fax number you are polling.

Press Black Fax Start.

The LCD shows DIALING.

Setting Up Sequential Polling Receive

Your MFC can request documents from several fax units in a single operation.

Afterward, a Sequential Polling Report will be printed.

Press Menu/Set, 2, 1, 5.

Press to select POLLING RX: ON,

and then press Menu/Set.

Specify the destination fax machines you wish to poll using, Speed Dial, a

Group or the dial pad. You must press Menu/Set between each location.

Press Black Fax Start.

Your MFC will poll each number or group number in turn for a document.

Some fax machines do not respond to the polling function.

5.POLLING RX

SETUP RECEIVE

5 - 6

BHL-FB-MFC-5100C-FM5.5

Canceling a Scheduled Job

You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling

Transmit. (See

Canceling a Job in Memory, page 6-7.)

Press Menu/Set, 2, 6. Any waiting jobs

appear on the LCD. If no job is waiting,

the LCD shows NO JOB WAITING.

If you have more than two jobs waiting, press to select the job you want to

cancel, and then press Menu/Set.

—OR—

If you have only one job waiting, go to Step 3.

Press 1 to cancel—OR—Press 2 to exit without canceling.

To cancel another job, return to Step 2.

Press Stop/Exit.

6.REMAINING JOBS

5 - 7

SETUP RECEIVE

BHL-FB-MFC-5100C-FM5.5

Telephone Services

Your MFC supports the Distinctive Ring telephone service offered by some

telephone companies.

Distinctive Ring

The term “Distinctive Ring” is used by Brother to identify a phone company

service that is given many names, depending on the Telephone Company you are

using. For example, this service may be called SmartRing, RingMaster, Teen-

Ring, Indent-a-Call or Indent-a-Ring.

What Does Your Telephone Company’s “Distinctive Ring” Do?

Your telephone company’s Distinctive Ring service allows more than one

number on same phone line. If you need more than one phone number, it is

an inexpensive alternative to paying for an additional line. Each phone

number has its own distinctive ring pattern, so you will know which phone

number is ringing. This is one way you can have a separate phone number for

your MFC.

What Does Brother’s “Distinctive Ring” Do?

The Brother machine has a Distinctive Ring feature that allows you to use your

MFC machine to take full advantage of the telephone company’s Distinctive

Ring service. You can dedicate the new phone number on your line to receiving

only faxes.

If you have Voice Mail, Call Waiting, Caller ID, Call Waiting/Caller ID, RingMaster,

an answering service, or an alarm system custom feature on your telephone line, it

may create a problem in the operation of your MFC. (See Custom Features on a

Single Line, page 19-8.)

If you have Voice Mail on your phone line, please read the following carefully.

Note

Please consult your telephone company for availability and rates.

Note

You must purchase your telephone company’s Distinctive Ring service before

you program the MFC to work with it.

SETUP RECEIVE

5 - 8

BHL-FB-MFC-5100C-FM5.5

Do You Have Voice Mail?

If you have Voice Mail on the phone line on which you will install your new

MFC, there is a strong possibility that Voice Mail and the MFC will conflict

with each other while receiving incoming calls. However, this Distinctive Ring

feature allows the use of more than one number on your line, so both Voice

Mail and the MFC can coexist peacefully. If each one has a separate phone

number, neither will interfere with the other’s work.

If you decide to get the Distinctive Ring Service from the telephone company,

you will need to follow the directions below to “register” the new Distinctive

Ring pattern they provided, so your fax machine can recognize its incoming

calls.

Before You Choose the Ring Pattern to Register

You can register only one Distinctive Ring pattern with the MFC. Some ring

patterns cannot be registered. Please refer to some popular ring pattern examples

that will be provided from the phone company in the USA and Canada that are

shown in the Brother compatibility table below.

■ The MFC will answer only calls to its registered number.

■ The first two rings are silent on the fax machine. This is because the fax must

«listen» to the ring pattern (compare it to the pattern that was “registered”).

■ If you program the MFC correctly, it will recognize the registered ring pattern

of the “fax number” within 2 ring patterns and then automatically answer with

a fax tone. When the “voice number” is called, the fax machine will not interrupt

the call.

Note

You can change or cancel the Distinctive Ring pattern at any time. You can

switch it off temporarily, and later turn it back on. When you get a new fax

number, make sure you reset this feature.

Note

If the ring pattern the phone company provided cannot be registered by the fax,

please check for other available ring pattern choices from the phone

company.

Ring

Pattern

Rings

long - long

short - long - short

short - short - long

very long (normal pattern)

5 - 9

SETUP RECEIVE

BHL-FB-MFC-5100C-FM5.5

Very Important

If you have Voice Mail or a TAD (Telephone Answering Device) and want to

keep one of your phone numbers dedicated only to fax calls, you must leave the

MFC in MANUAL mode at all times while using the Distinctive Ring Feature.

Here’s why: MANUAL mode will never pick up a call by itself, since it is

«Neutral». When the MFC is in this «neutral» mode, the Distinctive Ring

Feature can be activated. The Distinctive Ring feature is actually an answering

mode. So, do not activate FAX ONLY mode while using Distinctive Ring;

otherwise, the fax machine will answer calls for all the numbers.

Registering the Distinctive Ring Pattern

Set the MFC to MANUAL mode.

Press Menu/Set, 2, 0, 1.

Press to select DISTINCTIVE:SET?, and then press Menu/Set.

Press to select the prestored ring pattern you want to assign, and then press

Menu/Set. (You will hear each pattern as you scoll through the four patterns.)

Be sure to choose the pattern assigned by the telephone company.

Press Stop/Exit.

SETUP SEND

6 - 1

BHL-FB-MFC-5100C-FM5.5

Setup Send

Before You Begin

You can send a fax from the ADF (Automatic Document Feeder) or from the

scanner glass.

Sending Faxes Using Multiple Settings

When you send a fax you can choose any

combination of these settings: set the

contrast or resolution; send using

overseas mode, delayed fax timer,

polling transmission or real time

transmission. After each menu selection is accepted, the LCD will ask if you

want to enter other settings:

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu—OR—Press 2 if you are finished choosing settings, and then go

to the next step.

Faxing from the ADF (Automatic Document Feeder)

The ADF can hold up to 30 pages, feeding each one individually through the

MFC. Use standard (20 lb/75g/m

) paper when using the ADF and always fan

the pages well first.

Recommended Environment

■ Make sure documents written with ink are completely dry.

■ Originals to be faxed must be from 5.8 to 8.5 inches wide and 5.8 to 14 inches

long.

Temperature: 68°F – 86°F (20°C – 30°C)

Humidity: 50% – 70%

Paper: Xerox 4200 (20LB/LTR)

DO NOT use curled, wrinkled, folded, ripped paper, or paper with staples, paper

clips, paste or tape attached. DO NOT use cardboard, newspaper or fabric. (To

fax this kind of original, see

Faxing from the Scanner Glass

, page 6-3.)

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

6 - 2

SETUP SEND

BHL-FB-MFC-5100C-FM5.5

Unfold the document tray

extension.

Unfold the document

stopper.

Fan the pages and stagger

them at a 30 degree angle.

Insert the pages face up, top

edge first in the ADF until

you feel them touch the

feed roller.

Adjust the paper guides to

fit the width of your original.

Setting the Special Media Lever

You can use the special media lever to select the Regular position ( ) or

Special position. ( )

To feed special types of originals (such as thin paper, thick paper, coated paper

or glossy paper), move the special media lever to the Special position ( ). It

will allow the original to feed through the ADF without slipping or jamming.

If the original “double-feeds,” try again by inserting a single sheet of original

in the ADF or use Scanner glass.

Document

Stopper

Document

tray extension

Document

Stopper

30°

Originals are

Face Up

in the ADF

Regular Position

Special Position

Special Media Lever

SETUP SEND

6 - 3

BHL-FB-MFC-5100C-FM5.5

Faxing from the Scanner Glass

You can use the scanner glass to fax one page at a time or pages of a book.

Originals can be letter or A4 size (8.5 inches to 11.7 inches).

Lift the document cover.

Using the document

guidelines on the left,

center the original face

down on the scanner glass.

Close the document cover.

Dial the fax number, and then press Black Fax Start. The MFC starts scanning

the first page.

To send a single page, go to Step 7

—OR—

To send multiple pages, go to Step 6.

Place the next page on the scanner

glass, and then press Menu/Set. The MFC starts scanning. (Repeat this step for

each additional page.)

Press Black Fax Start to begin dialing.

To use the scanner glass, the ADF must be empty.

If the original is a book or is thick, do not slam the cover or press on it.

Press Stop/Exit to cancel.

If memory is full and you are faxing a single page, it will be sent in real time.

You can fax a single color page from the scanner glass.

Originals are

Face Down

on the Scanner

Glass

DIAL:PRESS START

MEMORY #001 99%

NEXT:PRESS SET

6 - 4

SETUP SEND

BHL-FB-MFC-5100C-FM5.5

Basic Sending Operations

Contrast

If your document is very light or very dark, you might want to set the contrast.

Use S.LIGHT to send a very light document. Use S.DARK to send a very dark

document.

Place the original face up in the ADF, or

face down on the scanner glass.

Press Menu/Set, 2, 2, 1.

Press to select AUTO, S.LIGHT or S.DARK, and then press Menu/Set.

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu—OR—Press 2 if you are finished choosing settings, and then go

to Step 5.

Enter a fax number.

Press Black Fax Start to send a fax.

Fax Resolution

When you have a document in the ADF, or on the scanner glass you can use the

Fax Resolution key to change the setting temporarily (for this fax only) Press

Fax Resolution repeatedly until the LCD shows the setting you want.

—OR—

You can change the default setting.

Press Menu/Set, 2, 2, 2.

Press to select the resolution you

want, and then press Menu/Set.

Press Stop/Exit.

STANDARD—Suitable for most typed documents.

FINE—Good for small print; transmits a little slower than Standard resolution.

S. FINE—Good for small print or artwork; transmits slower than Fine

resolution (black and white only).

PHOTO—Use when original has varying shades of gray; this is the slowest

transmission time (black and white only).

1.CONTRAST

2.FAX RESOLUTION

SETUP SEND

6 - 5

BHL-FB-MFC-5100C-FM5.5

Manual Transmission (With an External Telephone)

Manual transmission lets you hear the dial tone, ringing and fax receiving tones

while sending the fax.

Place the original face up in the ADF, or face down on the scanner glass.

Pick up the handset of the external phone and listen for a dial tone.

Dial the fax number you want to call on the external phone.

When you hear the fax tone, press Black Fax Start.

Replace the handset of the external phone.

Automatic Transmission

This is the easiest way to send a fax.

Place the original face up in the ADF, or face down on the scanner glass.

Enter the fax number using the dial pad, Speed Dial or Search.

(See

Speed Dialing, page 7-4.)

Press Black Fax Start.

Color Fax Transmission

Your MFC allows you to transmit a color fax.

Place the original face up in the ADF, or face down on the scanner glass.

Enter the fax number using the dial pad, Speed Dial or Search.

Press Color Fax Start.

Manual and Automatic Fax Redial

If you’re sending a fax manually and the line is busy, press Redial/Pause to

try again. Anytime you want to make a second call to the last number dialed,

press Redial/Pause to save time.

If you’re sending a fax automatically and the line is busy, the MFC will

automatically redial (up to three times at five minute intervals).

Dual Access (Not Available for Color Fax)

You can place an original in the ADF and set temporary settings, dial a number,

and begin scanning the fax into memory—even when the MFC is receiving a

fax, sending a fax, or printing a fax from memory. The LCD shows the new job

number and available memory.

When you send a color fax, the MFC sends the fax without scanning the

original into memory.

6 - 6

SETUP SEND

BHL-FB-MFC-5100C-FM5.5

Place the original face up in the ADF, or face down on the scanner glass.

Enter the fax number.

Press Black Fax Start. The MFC scans the original and the LCD shows the

job number (#XXX) of the fax and how much memory is available. Then the

MFC starts dialing. You can immediately repeat Steps 1 to 3 for the next fax.

Real Time Transmission

When you are sending a fax, the MFC will scan originals into memory before

sending. Then, as soon as the phone line is free, the MFC will start dialing and

sending the fax. If memory becomes full, the MFC will send the document in

real time (even if REAL TIME TX is set to OFF).

Sometimes you may want to send an important document immediately, without

waiting for memory transmission. You can set REAL TIME TX to ON.

Place the original face up in the ADF, or face down on the scanner glass.

Press Menu/Set, 2, 2, 5.

To change the default setting, press to

select ON (or OFF), and then press Menu/Set.

Go to Step 5—OR—For the next fax transmission only, press

to select

NEXT FAX ONLY, and then press Menu/Set.

For the next fax only, press to select ON (or OFF),

and then press Menu/Set.

Press 1 if you want to select additional settings. The LCD returns to the

SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and

then go to Step 6.

Enter fax number, and then press Black Fax Start.

Note

If you get a OUT OF MEMORY message while scanning the first page of a

fax, press Stop/Exit to cancel scanning. If you get a OUT OF MEMORY

message while scanning a subsequent page, you can press Black Fax Start to

transmit the pages scanned so far, or press Stop/Exit to cancel the operation.

Note

Your machine normally operates in Dual Access mode. However, to send a

color fax, you must override Dual Access and use Real Time Transmission.

The number of pages you can scan into memory varies with the data they

contain.

If you are sending a color Fax, the MFC will send it in real time even if

REAL TIME TX is set to OFF.

5.REAL TIME TX

SETUP SEND

6 - 7

BHL-FB-MFC-5100C-FM5.5

Checking Job Status

Check which jobs are still waiting in memory to be sent. (If no jobs are waiting,

the LCD shows

NO JOB WAITING

(

See Canceling a Job in Memory

below.)

Press Menu/Set, 2, 6.

If you have multiple jobs waiting, press to scroll through the list.

Press Stop/Exit.

Canceling a Job in Memory

You can cancel tasks you’ve scheduled, such as Polling Transmit, or faxes

waiting in Memory to be sent. (See

Checking Job Status above.)

Press Menu/Set, 2, 6.

Any waiting jobs appear on the LCD.

If no jobs are waiting, the LCD shows

NO JOB WAITING.

If you have more than two jobs waiting, press to select the job you want to

cancel, and then press Menu/Set.

—OR—

If you have only one job waiting, go to Step 3.

Press 1 to cancel—OR—Press 2 to exit without canceling.

To cancel another job, return to Step 2.

Press Stop/Exit.

Advanced Sending Operations

Overseas Mode

After you send a fax using this feature, the feature turns itself off.

Place the original face up in the ADF, or face down on the scanner glass.

Press Menu/Set, 2, 2, 7.

Press to select ON (or OFF),

and then press Menu/Set.

Press 1 if you want to select additional settings. The LCD returns to the

SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and

then go to Step 5.

Enter the fax number you’re calling.

Press Black Fax Start.

6.REMAINING JOBS

7.OVERSEAS MODE

6 - 8

SETUP SEND

BHL-FB-MFC-5100C-FM5.5

Delayed FAX (Not Available for Color Fax)

During the day you can store up to 50 documents in memory for delayed

sending. Transmission of these documents will begin at the time of day you

enter in Step 3, which shows the time you entered last. Press Menu/Set to

accept it, or enter another time for this fax.

Place the original face up in the ADF, or face down on the scanner glass.

Press Menu/Set, 2, 2, 3.

Enter the time you want the fax to be sent

(in 24-hour format), and then press Menu/Set. (For example, enter 19:45 for

7:45 PM.)

Press 1 if you want to select additional settings. The LCD returns to the

SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and

then go to Step 5.

Enter the fax number.

Press Black Fax Start. The MFC will wait to send the fax at the time you set.

Delayed Batch Transmission

(Not Available for Color Fax)

Before sending the delayed faxes, your Brother machine will economize by

sorting all the documents in memory by destination and scheduled time. All

delayed faxes scheduled at the same time to the same fax number will be sent as

one transmission.

Press Menu/Set, 2, 2, 4.

Press to select ON (or OFF),

and then press Menu/Set.

Press Stop/Exit.

The number of documents you can scan into memory varies with the data they

contain.

3.DELAYED FAX

4.BATCH TX

SETUP SEND

6 - 9

BHL-FB-MFC-5100C-FM5.5

Setting Up Polled Transmit

(Not Available for Color Fax)

Polled Transmit is when you set up your MFC to wait with a document so

another fax machine can retrieve it.

Place the original to be retrieved face up in the ADF, or face down on the

scanner glass.

Press Menu/Set, 2, 2, 6.

Press to choose

POLLED TX: ON?

(or POLLED TX: OFF),

and then press Menu/Set.

Press 1 if you want to select additional settings. The LCD returns to the

SETUP SEND menu—OR—Press 2 if you are finished choosing settings,

and then go to step 5.

Press Black Fax Start.

6.POLLED TX

7 - 1

AUTO DIAL NUMBERS AND DIALING OPTIONS

BHL-FB-MFC-5100C-FM5.5

Auto Dial Numbers and

Dialing Options

Storing Numbers for Easy Dialing

You can set up your MFC to do two types of easy dialing: Speed Dial and

Groups for Broadcasting faxes.

Storing Speed Dial Numbers

You can store Speed Dial numbers, so when you dial you will have to press only

five keys (Search/Speed Dial, #, the two-digit location, and Black Fax Start).

The MFC has 40 Speed Dial locations.

Press Menu/Set, 2, 3, 1.

Use the dial pad to enter a two-digit

location (01-40), and then press

Menu/Set.

Enter the number (up to 20 digits),

and then press Menu/Set.

Use the dial pad to enter the name (up to

15 characters), and then press

Menu/Set. You can use the chart on

page 4-3 to help you enter letters—OR—

Press Menu/Set, and then go to Step 5 to store the number without a name.

Return to Step 2 to store another Speed Dial number—OR—Press Stop/Exit .

If you loose electrical power, auto dial numbers in memory will NOT be lost.

(For USA Only) Speed Dial location 01 has been pre-programmed for the

Brother fax-back system. You can override it if you wish.

1.SPEED-DIAL

SPEED-DIAL? #

#05:

NAME:

AUTO DIAL NUMBERS AND DIALING OPTIONS

7 - 2

BHL-FB-MFC-5100C-FM5.5

Changing Speed Dial Numbers

If you try to store a Speed Dial number in a location where a number is already

stored, the LCD shows the current name stored there and prompts you to either:

Press 1 to change the stored number—OR— Press 2 to exit without making a

change.

Enter a new number, and then press Menu/Set.

• If you want to erase the whole number, press Stop/Exit when the cursor

is to the left of the digits. The letters above and to the right of the cursor

will be deleted.

• If you want to change a digit, use or to position the cursor under

the digit you want to change, and then type over it.

Follow the directions beginning at Step 4 in Storing Speed Dial Numbers.

1.CHANGE 2.EXIT

7 - 3

AUTO DIAL NUMBERS AND DIALING OPTIONS

BHL-FB-MFC-5100C-FM5.5

Setting Up Groups for Broadcasting

Groups allow you to send the same fax message to many fax numbers by

pressing only five keys (Search/Speed Dial, #, the two-digit location, and

Black Fax Start). First, you’ll need to store each fax number as a Speed Dial

number. Then, you can combine them into a Group. Each Group uses up a

Speed Dial number. You can have up to six Groups, or you can assign up to 39

numbers to one large Group.

(See

Storing Speed Dial Numbers, page 7-1 and Broadcasting, page 7-5.)

Press Menu/Set, 2, 3, 2.

Press Search/Speed Dial, enter the

two-digit location where you wish to

store the Group number,

and then press Menu/Set.

(For example, press

Search/Speed Dial, 07.)

Use the dial pad to enter the Group

number, and then press Menu/Set.

(For example, press 1 for Group 1.)

To include Speed Dial numbers in the

Group, enter them as if you were dialing.

For example, for Speed Dial locations 05

and 09, press the Search/Speed Dial

press 05, Seach/Speed Dial, and then

09. The LCD shows: #05#09.

Press Menu/Set to accept the numbers for this Group.

Use the dial pad and the chart on

page 4-3 to enter a name for the Group,

and then press Menu/Set.

(For example, NEW CLIENTS).

Press Stop/Exit.

You can print a list of all Speed Dial numbers. (See Chapter 9, Printing Reports.)

2.SETUP GROUPS

PRESS SPEED DIAL

SPEED-DIAL? #

SETUP GROUP:G0

G01:

ENTER & SET KEY

G01:#O5#O9

NAME:

AUTO DIAL NUMBERS AND DIALING OPTIONS

7 - 4

BHL-FB-MFC-5100C-FM5.5

Dialing Options

You can search for names you have stored in Speed Dial memory. (See Storing

Speed Dial Numbers

, page 7-1.)

Place the original face up in the ADF, or face down on the scanner glass.

Press Search/Speed Dial.

To search for numbers alphabetically by name, enter the first letter of the name,

and then press

or .

—OR—

To search for numbers numerically by Speed-Dial number, press .

When the LCD shows the name you want to call, press Black Fax Start.

Speed Dialing

Place the original face up in the ADF, or face down on the scanner glass.

Press Search/Speed Dial, press #, then press the two-digit Speed Dial

location. (See

Storing Speed Dial Numbers, page 7-1.)

Press Black Fax Start.

Access Codes and Credit Card Numbers

Sometimes you may want to choose from among several long distance carriers

when you make a call. Rates may vary depending upon the time and destination.

To take advantage of low rates, you can store the access codes or long-distance

carriers as Speed-Dial numbers. You can store these long dialing sequences by

dividing them and setting them up on separate keys in any combination. You can

even include manual dialing using the dial pad. The combined number will be

dialed in the order you entered it, as soon as you press Black Fax Start.

(See

Storing Speed Dial Numbers, page 7-1.)

You can store “555” on Speed Dial #03 and “7000” on Speed Dial #02. If you

press Search/Speed Dial, #, 0, 3, Search/Speed Dial, #, 0, 2, and Black

Fax Start, you can dial “555-7000”. To temporarily change a number, you can

substitute part of the number with manual dialing using the dial pad. For

example, to change the number to 555-7001 you could press Search/Speed

Dial, #, 03 and then press 7, 0, 0, 1 using the dialing pad.

When you dial using an auto dial number, the LCD shows the name you’ve

stored, or if you haven’t stored a name, the fax number you’ve stored.

Note

If you must wait for another dial tone at any point in the dialing sequence, store

a pause at that point in the number by pressing Redial/Pause. Each key press

adds a 3.5 second delay.

7 - 5

AUTO DIAL NUMBERS AND DIALING OPTIONS

BHL-FB-MFC-5100C-FM5.5

Broadcasting (Not Available for Color Fax)

Broadcasting is automatically sending the same fax message to multiple fax

numbers. Using the Menu/Set key, you can include Groups, Speed Dial

locations plus up to 50 manually dialed numbers. If you did not use up any

locations for Groups, access codes or credit card numbers, you can "broadcast"

faxes automatically to up to 90 different locations from the MFC. However,

available memory will vary with all types of jobs in memory and numbers of

locations used for broadcasting. If you broadcast to more than the maximum

locations available, you will not be able to set up transmissions using Dual

Access and the Timer.

Although the easiest way to broadcast is to press Group keys, you can include

Speed Dial and manually dialed numbers in the same broadcast. You must press

Menu/Set between each of these locations. Use Search/Speed Dial to help

you choose the numbers easily.

(See

Setting Up Groups for Broadcasting, page 7-3.)

After the broadcast is finished, a Broadcast Report will be printed automatically

to let you know the results.

■ To stop the broadcast in progress, press Stop/Exit. The LCD asks if you want

to cancel the location that is being sent.

■ Enter the long dialing sequence numbers as you normally would, but keep in

mind that each key counts as one location, so the number of locations you can

call becomes limited.

■ If the line is busy or for other reasons a connection could not be made while

broadcasting, the MFC will redial the number automatically.

■ If the memory is full, press Stop/Exit to abort the job or if more than one page

has been scanned, press Black Fax Start to send the portion that is in the

memory.

Place the original face up in the ADF, or face down on the scanner glass.

Enter a number using Speed Dial, a Group number, Search or the dial pad.

Example: Group number

Press Menu/Set. You will be prompted to press the next number.

Enter the next number.

Example: Speed Dial

Press Menu/Set.

Enter the fax number.

Example: Manual dialing using the dial pad.

Press Black Fax Start.

Your MFC will read the original into memory and then start sending faxes to the

numbers you entered.

AUTO DIAL NUMBERS AND DIALING OPTIONS

7 - 6

BHL-FB-MFC-5100C-FM5.5

Pause

Press Redial/Pause to insert a 3.5 second pause between numbers. If you are

dialing overseas, you can press Redial/Pause as many times as needed to

increase the length of the pause.

Fax Redial

If you’re sending a fax manually and the line is busy, press Redial/Pause to

try again. Anytime you want to make a second call to the last number dialed,

press Redial/Pause to save time.

If you’re sending a fax automatically and the line is busy, the MFC will redial

automatically up to three times at five minute intervals.

Tone/Pulse (For Canada Only)

If you have Pulse dialing service, but need to send tone signals (for example, for

telephone banking), follow the directions below. If you have Touch Tone

service, you will not need this feature to send tone signals.

Lift the handset of an external phone.

Press #. Any digits dialed after this send tone signals.

When you hang up, the MFC returns to pulse dialing service.

8 - 1

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAX)

BHL-FB-MFC-5100C-FM5.5

Remote Fax Options

(Not Available for Color Fax)

Fax Forwarding/Paging

Programming a Fax Forwarding Number

When Fax Forwarding is set to ON, your MFC stores the received fax in

memory. Then it dials the fax number you’ve programmed and forwards the fax

message.

Press Menu/Set, 2, 5, 1.

Press until the LCD shows

FAX FORWARD?, and then press

Menu/Set.

The LCD prompts you to enter the fax

number where faxes will be forwarded.

Enter the forwarding number (up to 20

digits), and then press Menu/Set.

Press Stop/Exit.

Programming Your Pager Number

When Paging is selected, your MFC dials the pager number you’ve programmed,

and then dials your Personal Identification Number (PIN); this activates your

pager so you will know that you have a fax message in the memory.

Press Menu/Set, 2, 5, 1.

Press until the LCD shows

PAGING?, and then press Menu/Set.

Enter your pager phone number (up to 20

digits) followed by # #, and then press

Menu/Set. Do not include the area code

if it is the same as that of your MFC.

For example, 1 8 0 0 5 5 5 1 2 3 4 # #.

You cannot use Paging and Fax Forwarding at the same time.

You cannot use Paging and Fax Forwarding when Fax Storage is set to OFF.

1.FAX FWD/PAGING

FWD#:

1.FAX FWD/PAGING

PAG#:

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAX)

8 - 2

BHL-FB-MFC-5100C-FM5.5

If your pager requires a PIN, enter the PIN, press #, press Redial/Pause, enter

your MFC telephone number followed by # #, and then press Menu/Set.

For example, 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #

—OR—

If you do not need a PIN, press Redial/Pause, enter the fax number of your

MFC followed by # #, and then press Menu/Set.

For example, Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #

Press Stop/Exit.

Setting Fax Storage

If you set Fax Storage to ON, you will be able to retrieve fax messages from

another location using Fax Forwarding, Paging, or Remote Retrieval functions.

The LCD will indicate when you have a fax stored in memory.

Press Menu/Set, 2, 5, 2. The LCD

prompts you to choose a fax setting.

Press to select ON (or OFF),

and then press Menu/Set.

Press Stop/Exit.

Backup Print

If you’ve set FAX STORAGE to ON, your MFC automatically prints faxes as

they are received into memory. This is a safety feature in case the power goes

out so you won’t lose your messages.

You cannot change a Paging number or PIN remotely.

If there are faxes in memory when you

turn the Fax Storage OFF, the LCD

prompts you to erase any faxes in

memory.

If you press 1, all fax data is erased and Fax Storage is turned off. If you press

2, data is not erased and Fax Storage remains on.

(See

Printing a Fax in Memory, page 5-4.)

2.FAX STORAGE

ERASE ALL FAX?

1.YES 2.NO

8 - 3

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAX)

BHL-FB-MFC-5100C-FM5.5

Changing Remote Retrieval Access Code

Enter your Remote Access Code when the MFC picks up your call, so you can

access features remotely. The access code is preset to 1 5 9 , but you can

change this. (See

Operation from Extension Telephone, page 5-4.)

Press Menu/Set, 2, 5, 3.

Enter a three-digit number from 000 to

999, and then press Menu/Set. The “” cannot be changed. (Do not use the

same digits that appear in your Fax Receive Code or Telephone Answer Code.)

Press Stop/Exit.

Remote Retrieval

You can call your MFC from any fax machine using touch tone, then use the

Remote Retrieval Access Code and other button presses to retrieve fax

messages. Cut out the Remote Retrieval Access Card on the last page and keep

it in your wallet as an aid.

Using Remote Retrieval Access Code

Dial your fax number from a fax machine using touch tone.

When your MFC answers, immediately enter your Remote Retrieval Access

Code (1 5 9 ).

The MFC signals the kinds of messages received:

1 long beep — Fax message(s)

No long beeps — No messages

The MFC prompts you with two short beeps to enter a command. If you wait

longer than 30 seconds to enter a command, the MFC hangs up. If you enter an

invalid command, the MFC beeps three times.

Press 9 0 to reset the MFC when you’re finished.

Hang up.

Note

If your MFC is set to MANUAL mode, you can access it by waiting about 2

minutes, and then entering the Remote Retrieval Access Code within 30

seconds.

3.REMOTE ACCESS

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAX)

8 - 4

BHL-FB-MFC-5100C-FM5.5

Remote Commands

Follow the commands below to access features remotely. When you call the

MFC and enter your Remote Retrieval Access Code (1 5 9 ), the system will

signal you with two short beeps to enter a remote command.

Remote Commands Operation Details

95 Change Fax Forwarding

/Paging setting

1 OFF If you hear one long beep, the change is accepted. If you hear three

short beeps, you cannot change it because the conditions have not

been met (Example: registering paging number). You can register

your fax forwarding number by using 4. FAX FWD NO. (see page

8-5). Once you have registered the number, the MFC will change

automatically to FAX FWD:ON mode.

2 Fax Forwarding

3 Paging

4 FAX FWD No.

6 Fax Storage ON You can turn FAX STORAGE to ON or OFF.

7 Fax Storage OFF

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax

message(s). (See page 8-5.)

3 Erase faxes from the memory If you hear one long beep, you can erase fax messages from the

memory.

97 Check the Receiving Status

1 FAX You can check whether your MFC has received any faxes. If yes,

you will hear one long beep. If no, you will hear three short beeps.

98 Change the Receive Mode

1 EXT.TEL/TAD If you hear one long beep, you can change the Receive Mode.

If you hear three short beeps, you cannot change it.

2 FAX ONLY

90 Exit After a long beep, you can exit Remote Retrieval.

8 - 5

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAX)

BHL-FB-MFC-5100C-FM5.5

Retrieving Fax Messages

Dial your fax number.

When you hear the beep, immediately enter your Remote Retrieval Access Code

(1 5 9 ).

As soon as you hear two short beeps, use the dial pad to press 9 6 2.

Using the dial pad, enter the number of the remote fax machine where you want

your fax messages forwarded (up to 20 digits) followed by # #.

After you hear your MFC beep, hang up and wait.

Your MFC calls the remote fax machine. The remote fax machine prints your

fax messages.

Changing Fax Forwarding Number

You can change the default setting of your fax forwarding number from a

remote fax machine.

Dial your fax number.

When you hear the beep, immediately enter your Remote Retrieval Access Code

(1 5 9 ).

When you hear two short beeps, use the dial pad to press 9 5 4.

Enter the new number of the remote fax machine where you want your fax

messages forwarded (up to 20 digits) followed by # #.

After you hear your MFC beep, hang up.

Note

You cannot use and # as dial numbers. However, if you want to store a

pause, press #.

Note

You cannot use and # as dial numbers. However, if you want to store a

pause, press #.

PRINTING REPORTS

9 - 1

BHL-FB-MFC-5100C-FM5.5

Printing Reports

MFC Settings and Activity

Two reports require initial setup in the Menu table: Transmission Verification

Report and Activity Report Interval. For initial setup:

Press Menu/Set, 2, 4, 1.

—OR—

Press Menu/Set, 2, 4, 2.

Customizing the Transmission Verification Report

You can use the Transmission Report as proof that you sent a fax. This report

lists the time and date of transmission and whether the transmission was

successful (OK). If you select ON or ON+IMAGE, the report will print for

every fax you send.

If you typically send multiple faxes to the same destinations, you may need

more than the job numbers to know which faxes you must send again. Selecting

OFF+IMAGE will print a portion of the fax’s first page on the report to help

you remember.

Press Menu/Set, 2, 4, 1.

Press to select OFF,

OFF+IMAGE, ON or ON+IMAGE,

and then press Menu/Set.

Press Stop/Exit.

Setting the Fax Activity Report Interval

You can set the machine to print activity reports at specific intervals (6, 12, 24

hours, 2, 4, or 7 days). If you set the interval to OFF, you can print the report by

following the Steps in the previous section.

Press Menu/Set, 2, 4, 2.

Note

When the feature is OFF, the report prints only if a transmission error

prevented delivery (NG).

1.TRANSMISSION

2.ACT.INTERVAL

1.TRANSMISSION

2.ACT.INTERVAL

9 - 2

PRINTING REPORTS

BHL-FB-MFC-5100C-FM5.5

Press to choose an interval,

and then press Menu/Set.

(If you choose 7 days, the LCD prompts you to choose a day at which to begin

the 7-day countdown.)

Enter the time to begin printing in 24-hour format, and then press Menu/Set.

(For example: enter 19:45 for 7:45 PM.)

Press Stop/Exit.

Using the Reports Key

Five reports are available:

Prints the Help List so you can see at-a-glance

how to quickly program every menu selection

and key operations.

Lists names and numbers stored in Speed Dial

memory, in numerical order.

Lists information about the last 200 incoming

and outgoing faxes. TX means Transmit; RX

means Receive.

Prints a Transmission Verification Report for

your last transmission.

Lists settings for GENERAL SETUP,

SETUP RECEIVE, SETUP SEND, SETUP

REPORTS, and TEL SERVICE. The settings

for REMOTE FAX OPT are included.

To Print a Report

Press Reports.

Press to select the report you want, and then press Menu/Set.

—OR—

Enter the number of the report you want to print. For example, press 1 to print

the Help List.

INTERVAL:OFF

1.HELP LIST

2.AUTO DIAL

3.FAX ACTIVITY

4.TRANSMISSION

5.USER SETTINGS

MAKING COPIES

10 - 1

BHL-FB-MFC-5100C-FM5.5

Making Copies

Basic Copy Operations

Your MFC allows you to make high-quality photocopies and transparencies.

Copies can be in black and white, or full color. Always make sure you have

paper in the cassette before making copies. Do not pull on the paper while

copying is in progress.

Making a Single Copy

Place the original face up in the ADF, or face down on the scanner glass.

As needed, use Options and Reduce/Enlarge to change the settings.

Press Black Copy or Color Copy.

Making Multiple Copies (Using the ADF)

You can make multiple copies using the ADF. Multiple copies will be stacked or

sort. Use the Options key to select SORT

(See

Using the Options Key

, page 10-5

Place the original face up in the ADF.

Using the dial pad, enter the number of copies you want (up to 99).

For example, press 3 8 for 38 copies.

Press Black Copy or Color Copy.

Incoming faxes cannot be received on paper or into memory while the MFC is

copying.

If the original is a post card, place it on the scanner glass. Post cards can NOT

be fed through the ADF.

Note

To stop the copy process and release the original, press Stop/Exit.

To sort the copies, use the Options key. (See Using the Options Key, page 10-5.)

Sorting color copies uses more memory and depends upon the data.

If you selected GLOSSY in the Paper Type Setting, Multiple Copies (Using the

ADF) are not available.

Copy Keys

COPYING P.01

10 - 2

MAKING COPIES

BHL-FB-MFC-5100C-FM5.5

Out of Memory Message

If the memory becomes full while you

are making copies, the screen shows a

message:

If the OUT OF MEMORY message appears while you are scanning the first page of

your original, press Stop/Exit to cancel. You will need to clear some jobs from

memory before you can continue. If you were scanning subsequent page(s), press

Black Copy or Color Copy to print the scanned pages or press Stop/Exit to cancel.

Single or Multiple Copies (Using the Scanner Glass)

You can make multiple copies using the Scanner Glass. Multiple copies will be

stacked (all copies of page 1, then all copies of page etc.). Use the Options key

to choose additional settings. For details about using the Options key, please

see

Using the Options Key, page 10-5.

Lift the Document Cover.

Using the document guidelines on the left, center the original face down on the

scanner glass and close the document cover.

Using the dial pad, enter the number of copies you want (up to 99), and then

press Black Copy or Color Copy. For example, press 3 8 for 38 copies. The

MFC starts scanning the original.

Place the next page to be copied on the

scanner glass, and then press

Black Copy or Color Copy.

Press Stop/Exit when you are finished

copying.

To gain extra memory, you can turn off Fax Storage (see page 8-2).

—OR—Print the faxes in memory (see page 5-4).

If you get an OUT OF MEMORY message, you may be able to make multiple

copies if you first print incoming faxes in memory and restore the memory to

100%.

OUT OF MEMORY

White Film

Document Guidelines

Document

Cover

Scanner

Glass

NEXT:PRESS COPY

END:PRESS STOP

MAKING COPIES

10 - 3

BHL-FB-MFC-5100C-FM5.5

Temporary Copy Settings

You can improve your copies by using the Copy keys: Enlarge/Reduce,

Quality and Options. These settings are temporary, and the MFC returns to

its default settings 30 seconds after it finishes copying. If you want to use these

temporary settings again, place the next original in the ADF or scanner glass

before 30 seconds expire.

Copying Using Multiple Settings

You can try different combinations of

settings for the best results. After you

finish your settings using the

Enlarge/Reduce, Quality and

Options keys, the LCD shows:

■ Press if you want to select

additional settings.

—OR—

Press Black Copy or Color Copy if you are finished choosing settings.

Using the Enlarge/Reduce Key

ZOOM allows you to enter a ratio from 25% to 400% in 1% increments.

Press

Enlarge/Reduce

and

25%

50%

78% LGL>LTR

94% A4>LTR

100%

104% EXE>LTR

150%

200%

400%

ZOOM

Copy Keys

PRESS COPY OR

FOR NEXT OPT.

10 - 4

MAKING COPIES

BHL-FB-MFC-5100C-FM5.5

Place the original face up in the ADF, or face down on the scanner glass.

Use the dial pad to enter the number of copies you want (up to 99).

Press Enlarge/Reduce. (Enlargement or reduction ratios appear.)

Press to select 25%, 50%, 78% LGL>LTR, 94% A4>LTR, 100%,

104% EXE>LTR, 150%, 200%, 400%, and then press Menu/Set.

—OR—

You can select ZOOM and press Menu/Set. Use the dial pad to enter an

enlargement or reduction ratio between 25% and 400%, and then press Menu/

Set. For example, press 5 3 to enter 53%.

Press Black Copy or Color Copy—OR—Press for additional settings.

Selecting a Fixed Reduction Ratio

When selecting a reduction ratio, you will need to know the size of the paper

you registered in Menu/Set, 1, 2.

Using the Quality Key

The Quality key temporarily changes

the copy quality setting (NORMAL,

BEST or FAST).

Special Copy Options (2 in 1, 4 in 1 or Poster) are not available with

Enlarge/Reduce.

Note

If you want to make a copy the same size as the original, you should choose a

reduction of 94%. (For example, if you copy from letter to letter, you should

choose a reduction of 94%.)

Original

the size of…

Paper

size is…

Recommended reduction

ratio is…

LETTER DOCUMENT LETTER 94%

LEGAL 100%

A4 DOCUMENT LETTER 94%

LEGAL DOCUMENT LETTER 78%

LEGAL 94%

You can copy on Letter, Legal, A4 and Post Card size paper only.

MAKING COPIES

10 - 5

BHL-FB-MFC-5100C-FM5.5

Press Quality repeatedly until the LED is lit for the quality you want.

Place the original face up in the ADF, or face down on the scanner glass.

Press Quality.

Press to select the copy quality resolution, and then press Menu/Set.

To start copying now, press Black Copy or Color Copy. If you would like to

choose additional copy options, press Options and then select each setting.

Using the Options Key

Use the Options key to set number of copies, paper type, paper size, brightness,

sort and special copy options for the next copy only.

Press

Quality

and

FAST: Fast copy speed and lowest ink

consumption. Use FAST to save time

(documents to be proof-read, large

documents or many copies).

NORMAL: Recommended mode for ordinary

printouts. Good copy quality with adequate

copy speed.

BEST: Use this mode to copy precise images such

as photographs. BEST uses the highest

resolution and slowest speed.

Press

Options

Menu Selections Options

Factory

Setting

OPT:#OF

COPIES01

NO. OF COPIES:XX 01

OPT:PAPER TYPE

PLAIN/INK JET/GLOSSY

(4-COLOR or 3-COLOR)/

TRANSPARENCY

PLAIN

OPT:PAPER SIZE LETTER/LEGAL/A4/

POST CARD: 4"

LETTER

OPT:BRIGHTNESS

-+ -+

OPT:STACK/

SORT

STACK/SORT STACK

OPT:SPECIAL 2 IN 1/4 IN 1/POSTER/

OFF

NORMAL

10 - 6

MAKING COPIES

BHL-FB-MFC-5100C-FM5.5

Paper Type

You can change the paper type setting for the next copy only.

Place the original face up in the ADF, or face down on the scanner glass.

Use the dial pad to enter the number of copies you want (up to 99).

Press Options and press to select OPT:PAPER TYPE, and then press

Menu/Set.

Press to select the type of paper you are using (PLAIN, INKJET,

GLOSSY or TRANSPARENCY), and then press Menu/Set.

If you selected GLOSSY, press to select 4-COLOR or 3-COLOR, and

then press Menu/Set.

Press Black Copy or Color Copy—OR—Press for additional settings.

Paper Size

You can change the paper size setting for the next copy only.

Place the original face up in the ADF, or face down on the scanner glass.

Use the dial pad to enter the number of copies you want (up to 99).

Press Options and select OPT:PAPER SIZE, and then press Menu/Set.

Press to select the size of paper you are using (LETTER, LEGAL, A4 or

POST CARD

: 4" × 6"), and then press Menu/Set.

Press Black Copy or Color Copy—OR—Press for additional settings.

Copy Brightness

Place the original face up in the ADF, or face down on the scanner glass.

Use the dial pad to enter the number of copies you want (up to 99).

Press Options and press to select

OPT:BRIGHTNESS,

and then press Menu/Set.

Note

The print quality of black ink varies depending on the kind of glossy paper you

are using. Black ink is used when you select 4-COLOR. If the glossy paper you

are using repels the black ink, select 3-COLOR, which simulates black ink by

combining the three ink colors.

MAKING COPIES

10 - 7

BHL-FB-MFC-5100C-FM5.5

Press to make a lighter copy—OR—press to make a darker copy,

and then press Menu/Set.

Press Black Copy or Color Copy—OR—Press for additional settings.

Sorting Multiple Copies (Using the ADF)

If you want to sort multiple copies, use the ADF.

Place the original face up in the ADF.

Use the dial pad to enter the number of copies you want (up to 99).

Press Options and to select OPT:STACK/SORT, and then press Menu/

Set.

Press to select SORT (or STACK), and then press Menu/Set.

Press Black Copy or Color Copy—OR—Press for additional settings.

Special Copy Options (Using the ADF)

You can save paper by copying either two or four pages onto one page.

Place the originals face up in the ADF.

Use the dial pad to enter the number of copies you want.

Press Options and to select OPT:SPECIAL, and then press Menu/Set.

Press to select 2 IN 1, 4 IN 1 (or OFF), and then press Menu/Set.

Press Black Copy or Color Copy—OR—Press for additional settings.

Special Copy Options (Using the Scanner Glass)

You can save paper by copying either two or four pages onto one page, or you

can create poster size copy.

Place the original face down on the scanner glass.

Use the dial pad to enter the number of copies you want.

Press Options and to select OPT:SPECIAL, and then press Menu/Set.

Press to select 2 IN 1, 4 IN 1, POSTER (or OFF), and then press

Menu/Set.

10 - 8

MAKING COPIES

BHL-FB-MFC-5100C-FM5.5

Press Black Copy or Color Copy.

2 in 1

4 in 1

Poster

You can create a poster size copy of a photograph.

If you selected 2 IN 1 or 4 IN 1 in Step 4,

place the next original on the scanner

glass, and then press Menu/Set. After all

originals have been scanned, go to Step 5.

If 2 in 1 or 4 in 1 copies are in color, you must use letter or A4 paper. For the

other Special Copies, you must use letter, legal or A4 paper.

Special Copy Options (2 in 1, 4 in 1 or Poster) are not available with

Enlarge/Reduce.

Poster is not available for multiple copies and requires using the scanner glass.

If you selected GLOSSY in the Paper Type setting, 2 in 1 and 4 in 1 copies are

not available.

2 in 1 or 4 in 1 copies in color are not available with Multiple Copies.

END:PRESS COPY

NEXT:PRESS SET

MAKING COPIES

10 - 9

BHL-FB-MFC-5100C-FM5.5

Changing Default Copy Settings

Press Menu/Set and 3 to change default Copy mode settings. They will remain

until you change them again by pressing Menu/Set.

By pressing a number, you can adjust the Quality, Color and Contrast copy

settings as shown in the following chart. Press to scroll through the options

for each setting, and then press Menu/Set to save your selection.

Press Stop/Exit—OR—Press

to select the next setting you want to change.

Press Menu/Set and 3.

Copy Quality

Press Menu/Set, 3, 1.

Press to select the copy quality,

and press Menu/Set.

Press Stop/Exit.

QUALITY:BEST

QUALITY:FAST

1.RED

2.GREEN

3.BLUE

R: - +

1.QUALITY

2.COLOR ADJUST

3.CONTRAST

- +

B: - +

G: - +

is default

QUALITY:NORMAL

1.QUALITY

QUALITY:BEST

QUALITY:NORMAL

QUALITY:FAST

10 - 10

MAKING COPIES

BHL-FB-MFC-5100C-FM5.5

Color Adjustment

Press Menu/Set, 3, 2.

Press to select RED, GREEN or

BLUE, and then press Menu/Set.

Press to make a darker copy, or

press to make a lighter copy,

and then press Menu/Set.

Return to Step 2 to select the next color

—OR—

Press Stop/Exit.

Copy Contrast

You can change the contrast to help an image look sharper and more vivid.

Press Menu/Set, 3, 3.

Press to increase the contrast,

or press

to decrease the contrast,

and then press Menu/Set.

Press Stop/Exit.

2.COLOR ADJUST

R:– +

Light Dark

B:– +

G:– +

MAKING COPIES

10 - 11

BHL-FB-MFC-5100C-FM5.5

Legal Limitations

Color reproductions of certain documents are illegal and may result in either

criminal or civil liability. This memorandum is intended to be a guide rather

than a complete listing of every possible prohibition. In case of doubt, we

suggest that you check with counsel as to any particular questionable

documents.

The following documents issued by the United States/Canadian Government or

any of its Agencies may not be copied:

• Paper money

• Bonds or other certificates of indebtedness

• Certificates of Deposit

• Internal Revenue Stamps (canceled or uncanceled)

• Selective Service or draft papers

• Passports

• United States/Canadian Postage Stamps (canceled or uncanceled)

• Food Stamps

• Immigration Papers

• Checks or drafts drawn by Governmental agencies

• Identifying badges or insignias

Copyrighted works cannot be copied; however, sections of a copyrighted work

can be copied for “fair use.” Multiple copies would indicate improper use.

Works of art should be considered the equivalent of copyrighted works.

Licenses and Certificates of Title to motor vehicles may not be copied under

certain state/provincial laws.

11 - 1

USING THE MFC AS A PRINTER

BHL-FB-MFC-5100C-FM5.5

Using the MFC as a Printer

Features

The Multi-Function Center offers you many features you’ll find in a high quality

ink jet printer.

Fast Printing Speed—Using Draft mode, you can print up to 8 pages per

minute in full color, and up to 10 pages per minute in black.

Brilliant High Quality Output—Printing at 2400 × 1200 dpi resolution on

glossy paper gives you highest resolution output.

Beautiful Elaborate Output—You can utilize 2 in 1, watermark printing,

True2Life technology and other features for making beautiful outputs.

Low Running Cost—Whenever you run out of a particular color ink, you’ll

replace only the cartridge that’s empty.

Bi-directional Parallel Interface—The parallel interface allows bi-directional

(IEEE 1284 compliant) communication with your computer.

USB—Universal Serial Bus Interface allows for fast comunication with your

computer.

Straight Paper Path—The MFC can use various types of paper: plain paper,

Ink Jet Paper, glossy paper, transparencies, and envelopes. Using the

appropriate paper reduces the occurrence of paper jams. For complete

information about what kinds of paper to use with the MFC, please read

Chapter 2 in this manual.

Printer Driver

You can change the following printer settings when you print from your

computer:

■ Quality (Speed) /Media

■ Color Matching

■ Halftone

■ Color Enhance/True2Life

■ Fast Draft Mode

■ Watermark

■ Print Date & Time

USING THE MFC AS A PRINTER

11 - 2

BHL-FB-MFC-5100C-FM5.5

Choosing the Right Kind of Paper

To achieve high quality printing using your MFC, it’s very important to select

the right kind of paper. Be sure to read “

Paper” page 2-3 of Chapter 2 in this

manual before selecting and purchasing paper for the MFC.

Multi-purpose Sheet Feeder

The multi-purpose sheet feeder can feed plain paper, inkjet paper, glossy paper,

transparencies and envelopes. When the MFC receives data from your

computer, it begins the print process by loading paper from the multi-purpose

sheet feeder.

Select the print command from your PC.

Your PC sends a print command and data to the MFC. The LCD shows

RECEIVING DATA.

If there are more pages, the MFC begins to print the next page automatically.

When the MFC finishes printing all data, it returns to display the date and time.

Note

You can select paper source, paper size, and orientation in your application

software. If your application software does not support your custom paper size,

select the next larger paper size. Then adjust the print area by changing the right

and left margins in your application software.

11 - 3

USING THE MFC AS A PRINTER

BHL-FB-MFC-5100C-FM5.5

Simultaneous Printing and Faxing

Your MFC can print data from your computer while sending or receiving a fax,

or while scanning information into the computer. However, when the MFC is

copying or receiving a fax on paper, it pauses the PC printing operation, and

resumes when copying or fax receiving is complete. Fax sending will continue

during PC printing.

Printer Operation Key

Ink Key

When you press Ink, the LCD shows:

If you are having trouble with one of the

ink colors, you may need to clean the

print head. (See page 19-9.)

If you got an error message NEAR EMPTY or INK EMPTY, you will need to

replace the ink cartridge for the appropriate color.

(See

Error Messages, page 19-1.)

Stop/Exit Key

If the LCD shows REMAINED DATA, you can clear data remaining in the

printer memory by pressing Stop/Exit.

Checking the Print Quality

If you want to check the print quality and find out how to improve it, See How

to Improve Print Quality

, page 19-9.

1.CLEANING

2.REPLACE INK

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

12 - 1

BHL-FB-MFC-5100C-FM5.5

Printer Driver Settings

(For Windows

Only)

Using the Brother MFC-5100C Printer Driver

A Printer Driver is software that translates data from the format used by a

computer into the format required by a particular printer, using a printer

command language or page description language.

The printer drivers are on the supplied CD-ROM. The latest printer driver can also

be downloaded from the Brother Solutions Center at http://solutions.brother.com.

Features in the Printer Driver

(For Windows

95/98/98SE/Me/2000

Professional and Windows NT

4.0)

For more detailed information, please see the on-line Help in the printer driver.

Note

The screens shown in this section are from Windows

98. The screens on your

PC may vary depending on your Windows Operating System.

12 - 2

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

BHL-FB-MFC-5100C-FM5.5

Paper Tab

The paper tab screen allows you to set up the Paper Size, Paper Source, Paper

Thickness, Orientation, Scaling, and Copy/Page Order.

To access the Brother printer driver, select Print from the File menu. In the Print dialog

box, select Brother MFC-5100C from the Name drop down list. Click the Properties

button. The Brother MFC-5100C on BRMFC: Properties dialog box will appear:

Select the Apply button to apply your selected settings.

To return to the default settings, click the Default button, then click the Apply

button.

Select the Paper Size and Orientation.

Select number of Copies and Page Order.

Select Paper Thickness, Scaling and Paper Source.

Paper Size

The paper size selection provides a large selection of standard paper sizes or you

can even create custom sizes ranging form 3.5 × 5” to 8.5 × 14”. To select the

paper size you want to use click the icon.

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

12 - 3

BHL-FB-MFC-5100C-FM5.5

Orientation

Orientation selects the position of how your document will be printed (Portrait

or Landscape).

Copy/Page Order

Copies

The copies selection sets the number of copies that will be printed (1 to 50).

Collate

With the collate check box selected, one complete copy of your document will

be printed and then repeated for the number of copies you selected. If the collate

check box is not selected, then each page will be printed for all the copies

selected before the next page in the document is printed.

Reverse Order

Reverse Order prints the pages of your document in the opposite order.

12 - 4

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

BHL-FB-MFC-5100C-FM5.5

Paper Thickness

Depending on the thickness of the paper you are using, you can improve the

quality of your output by selecting the correct thickness. This setting provides

the best positioning of the paper for printing. For example if you were printing

on thin paper, you would select Thin in the Paper Thickness selection to achieve

the best paper handling and improved output for that paper type.

Regular

Thin

Thick

Thicker

Scaling

The Scaling feature reduces or enlarges your document from 50% to 200%.

From the pull-down box you can select from the preset settings or a free setting.

You can also select 2 in 1 printing for printing two pages on one sheet of paper.

Paper Source

The Paper Source pull-down allows you to choose the source of the media you

are using.

Feeder

Manual Feed

For Windows NT

Workstation 4.0 and Windows

2000 Professional, you can also

select 4 in 1 printing.

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

12 - 5

BHL-FB-MFC-5100C-FM5.5

Quality/Color Tab

The Quality/Color tab screen provides Quality, Media type, Document type,

Color/Mono settings, Bi-directional Printing settings and Fast Draft Mode. All

of these selections are designed to offer the best quality output for your

document needs.

Select the Apply button to apply your selected settings.

To return to the default settings, click the Default button, then click the Apply

button.

Quality

The quality selection allows you to choose the print resolution you want your

document. Print quality and speed are related. The higher the quality the longer

it will take to print the document. The quality selections available vary

depending on the media selection.

■ Draft: The fastest print mode and the lowest ink consumption. Use this mode to

print large volume documents or a document for proofing.

■ Normal: Recommended for ordinary printouts.

■ Fine: Better print quality than normal mode and faster print speed than Super

Fine.

■ Super Fine: Use this mode to print precise images such as photographs. Since

the print data is much larger than normal mode, the processing time, data

transfer time and print time will be longer.

12 - 6

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

BHL-FB-MFC-5100C-FM5.5

Media

To achieve the best print results, the media being printed on should be selected

in the driver. The MFC changes the way it places dots, depending on the

selected media type.

Document

The printer driver will select the most suitable color matching method,

depending on your document type. Generally, text and business graphics are

printed vividly and photographic images are printed softly.

■ Auto: The printer driver automatically selects the document type.

■ Photo: Select this mode for photographic images.

■ Graphics: Select this mode for documents that contain text or business graphics

(charts or clip art).

■ Custom: If you want to select the color matching method and halftone method,

manually select this mode.

Paper Type Recommended Print Quality Selection

Plain Paper Normal

Inkjet Paper Fine

Glossy Paper (4 color) Super Fine

Glossy Paper (3 color) Super Fine

Transparencies Fine

Transparencies (mirror) Fine

Note

The print quality of black ink varies depending on the kind of glossy paper you

are using. Black ink is used when you select Glossy Paper (4 color). If the

glossy paper you are using repels the black ink, select Glossy Paper (3 color),

which simulates black ink by combining the three ink colors.

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

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BHL-FB-MFC-5100C-FM5.5

Color Matching

You can select the color matching method manually. Select the best one for your

document.

■ Match Monitor

Suitable for photographic images. Color is adjusted to get the closest color

match to the PC monitor.

■ Vivid Color

Suitable for business graphics such as charts, graphs, and text. The color is

adjusted to give more vivid color.

(For Windows

95/98/98SE/Me user’s) (For Windows

2000 Professional/

Windows NT

4.0 user’s)

Custom Setting

You can customize your settings by selecting the type of Halftone or Color

Enhance/True2Life.

Halftone Pattern

The MFC can use several methods to arrange where to place dots to express

halftones. There are some predefined patterns used to place dots and you can

select which one is used for your document. Select the appropriate method.

■ Photo

This method creates smooth halftones so that this is suitable for photographic

images. It takes more time to process data, but this can express more levels of

halftones and creates more natural images.

12 - 8

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

BHL-FB-MFC-5100C-FM5.5

■ Cluster

This is suitable for business graphics such as charts, graphs and drawings, since

this creates more sharp printouts. Moreover, the processing time is shorter.

Color Enhance

Selecting Color Enhance/True2Life ON enables the True2Life feature. This

feature analyzes your image to improve quality sharpness, white balance and

color density. This process may take several minutes depending on the size of

the image, the speed and RAM memory of your computer.

■ Color Enhance/True2Life ON

Adjusts the color in the image for better print quality. Print time will be longer

with True2Life set to ON.

■ Sharpness

This setting enhances the detail of an image. This is similar to adjusting the fine

focus on a camera. If the focus is off a little you will not be able to clearly see

the fine details of an image.

■ Color Density

This adjusts the total amount of color in the image. You can increase or decrease

the amount of color in an image to improve a picture which may appear washed

out or weak.

■ White Balance

This adjusts the hue of the white sections of an image. Lighting, camera settings

and other influences will effect the appearance of white. The white parts of a

picture may appear to be slightly pink, yellow or some other color. By using

this adjustment you can correct this effect and bring the white sections back to

pure white.

■ Brightness

Change the brightness of the whole image lighter or darker. Moving the scroll

bar to the left makes your image darker and moving the scroll bar to the right

makes your image lighter.

■ Contrast

Change the contrast of an image. Darker sections will be more dark and lighter

sections will be more light as you increase the contrast. Increase the contrast

when you want an image to be clearer. Decrease the contrast when you want an

image to be more subdued.

■ Red

Increase the intensity of the Red color to add red to the whole image.

■ Green

Increase the intensity of the Green color to add green to the whole image.

■ Blue

Increase the intensity of the Blue color to add blue to the whole image.

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

12 - 9

BHL-FB-MFC-5100C-FM5.5

Color/Mono

This selection allows a color document to be printed in mono only.

Bi-Directional Printing

When Bi-Directional Printing is selected, the print head prints in both directions

and offers faster print speeds. When not selected the print head prints in one

direction only and provides higher print quality.

Fast Draft Mode

You can print much more quickly than mono draft mode, by using both black

and cyan ink.

Advanced Tab

Select the Apply button to apply your selected settings.

To return to the default settings, click the Default button, then click the Apply button.

Change the tab settings by selecting one of the following icons:

• Watermark

• Device Options

12 - 10

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

BHL-FB-MFC-5100C-FM5.5

Watermark

To place a logo or text into your document as a Watermark, use a bitmap file or

text you created as your source file or select one of the preset Watermarks.

Print Watermark

The Print Watermark feature offers the following print choices:

■ On all pages

■ On first page only

■ From second page

■ Custom

In background

With the In background feature checked the Watermark will print on the page

behind your document. If this feature is not checked then the Watermark will

print on top of your document.

Watermark Style

You can change the Watermark’s size and the position on the page by selecting

the Watermark, and then clicking the Edit button. If you want to add a new

Watermark, click the New button, and then select Text or Bitmap in the

Watermark Style.

Watermark Text

Enter your Watermark text into the Text Box, and then select the Font, Size,

Color and Style.

Watermark Bitmap

Enter the file name and location of your bitmap image in the File box or Browse

for the file location. You can also set the scaling size of the image.

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

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BHL-FB-MFC-5100C-FM5.5

Position

The position settings offer controls for where the Watermark is positioned on

the page.

Device Options

Set Print Date & Time as the Printer Function:

Print Date & Time

When enabled the Print Date and Time feature will automatically print the date

and time from your computer’s system clock on your document.

Click the Setting button to change the Date and Time Format, Position and Font. To

include a background with the Date and Time, select Opaque. When Opaque is selected,

you can click on the Color button to change the color of the Date and Time background.

Note

The Date and Time indicated in the selection box shows the format that will be

printed. The actual Date and Time printed on your document is automatically

retrieved from the settings of your computer.

12 - 12

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

BHL-FB-MFC-5100C-FM5.5

Support

The Support Tab provides driver version information and setting information. In

addition there are links to the Brother Solutions Center and Driver Update Web sites.

Click the Support tab to display the following screen:

Select the Apply button to apply your selected settings.

To return to the default settings, click the Default button, then click the Apply

button.

Web Update

Web Update checks the Brother web site for updated drivers, and then it

automatically downloads and updates the printer driver on your computer.

Brother Solutions Center

The Brother Solutions Center is a Web site offering information about your

Brother product including FAQs, User Guides, Driver updates and Tips for

using your machine.

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

12 - 13

Features in the Printer Driver (For Windows

XP)

The Windows

XP printer driver utilizes Microsoft’s uni-driver architecture.

The following section describes the driver features and selections available for

Windows

XP.

Layout Tab

*1 Orientation

Select the Orientation, which is how your document will be positioned on the

paper (Portrait or Landscape).

You can also install a Brother Native Driver as per the instructions of the

Windows

XP Quick Setup Guide. For descriptions on the Printer Driver

features refer to the “Features in the Printer Driver (For Windows

95/98/

98SE/Me/2000 Professional and Windows NT

4.0 user)” section.

Portrait Landscape

*1 *2

12 - 14

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

BHL-FB-MFC-5100C-FM5.5

*2 Pages Per Sheet

You can select 1, 2, 4, 6, 9 or 16 pages to be printed on one sheet of paper. The

image of each page will be reduced as needed to fit on the paper.

Paper/Quality Tab

2 in 1 4 in 1

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

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BHL-FB-MFC-5100C-FM5.5

*1 Tray Selection

■ Paper Source

The machine feeds subsequent pages automatically even if you select either

Automatically Select or Feeder.

■ Media

To achieve the best print results, the media being printed on should be selected in

the driver. The MFC changes the way it places dots, depending on the selected

media type.

*2 Quality Settings

You can select from the predefined quality settings for your document. If you

want to check or access additional selections for the print quality, refer to the

Print Quality in the Advanced Options.

*3 Color

This selection allows a color document to be printed in Black & White only.

Paper Type Recommended Print Quality Selection

Plain Paper Normal

Inkjet Paper Fine

Glossy Paper (4 color) Super Fine

Glossy Paper (3 color) Super Fine

Transparencies Fine

Transparencies (mirror) Fine

Note

The print quality of black ink varies depending on the kind of glossy paper you

are using. Black ink is used when you select Glossy Paper (4 color). If the

glossy paper you are using repels the black ink, select Glossy Paper (3 color),

which simulates black ink by combining the three ink colors.

12 - 16

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

BHL-FB-MFC-5100C-FM5.5

Advanced Options

Click the Advanced... button in the Layout tab or Paper/Quality tab to access

the screen below:

*1 Paper /Output

Paper Size - Select the paper size of the document you are printing. This size

should be the same as the paper size that is set in your application software.

Copy Count - Type the number of copies you want.

PRINTER DRIVER SETTINGS (FOR WINDOWS

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BHL-FB-MFC-5100C-FM5.5

*2 Graphic

Print Quality - The quality selection allows you to choose the print resolution

you want for your document. Print quality and speed are related. The higher the

quality the longer it will take to print the document. The quality selections

available vary depending on the media selection.

Draft: The fastest print mode and the lowest ink consumption. Use this mode to

print large volume documents or a document for proofing.

Normal: Recommended for ordinary printouts.

Fine: Better print quality than normal mode and faster print speed than Super

Fine.

Super Fine: Use this mode to print precise images such as photographs. Since

the print data is much larger than normal mode, the processing time, data

transfer time and print time will be longer.

Plain Paper: Draft, Normal, Fine, Super Fine

Inkjet Paper: Normal, Fine, Super Fine

Glossy Paper (4 color): Fine, Super Fine

Glossy Paper (3 color): Fine, Super Fine

Transparency: Fine, Super Fine

Transparency (mirror): Fine, Super Fine

*3 Document Options

Halftone Pattern - The MFC can use several methods of arranging where dots are

placed on the paper to express halftones. You can select what predefined pattern is

used for your document.

Photo

This method creates smooth halftones suitable for photographic images. It takes

more time to process the data, but this selection can express more levels of

halftones and creates more natural images.

Cluster

This is suitable for business graphics such as charts, graphs and drawings. This

selection creates sharper printouts and has a shorter processing time.

Auto

If you selected Plain Paper and the print resolution is less than Fine Quality,

Auto works as Cluster. If you select another media type or a higher resolution,

Auto works as Photo.

Note

The print quality that can be selected depends on the media you selected.

You can select the following quality settings for each media.

12 - 18

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

BHL-FB-MFC-5100C-FM5.5

*4 Printer Features

Fast Draft Mode - This mode prints using both black and cyan ink offering a

faster print speed then mono draft mode.

Bi-directional Print - When Bi-Directional Print is set to ON, the print head

prints in both directions and offers faster print speeds. When OFF is selected,

the print head prints in one direction only and provides higher print quality.

If you selected Plain Paper, Auto works in Bi-Directional Print mode.

Paper Thickness - Depending on the thickness of the paper you are using, you can

improve the quality of your output by selecting the correct thickness. This setting

provides the best positioning of the paper for printing. For example if you were

printing on thin paper, you would select Thin in the Paper Thickness selection to

achieve the best paper handling and improved output for that paper type.

Regular

Thin

Thick

Thicker

Auto

If you selected Envelops in the Print Size, Auto works as Thicker. If you select

any other print size, Auto works as Regular.

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13 - 1

BHL-FB-MFC-5100C-FM5.5

Using the Windows

-Based

Brother MFL-Pro Control

Center

Brother MFL-Pro Control Center

The Brother Control Center is a software utility that pops up on the PC screen

whenever paper is placed in the automatic document feeder. This allows you to

quite easily, with very few mouse clicks, access the most frequently used

scanning applications. Using the Control Center eliminates the need to manually

launch the specific applications.

The Brother Control Center provides three categories of functions:

Scan directly to a file, E-mail, word processor or graphic application of choice

Copy operations

PC Faxing using the Brother MFL Pro PC Fax software

MFC-5100C

AutoLoad the Brother Control Center

The Control Center is initially configured to automatically load each time

Windows

is started. When the Control Center is loaded, the Control

Center icon will appear in the task bar. If you don’t want the Control Center

to load automatically, you can turn off AutoLoad.

If the Control Center icon does not appear in your task bar, you will have to

launch this software.

From the Start menu, select Programs, PaperPort, and then double-click Brother

SmartUI POPUP.

13 - 2

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BHL-FB-MFC-5100C-FM5.5

How to Turn Off AutoLoad

Left click the Control Center icon and click Show.

When the Control Center icon appears, left click on the Smart Click

Control Center button. A dialogue box with a check box labeled “AutoLoad

Pop-up” will appear:

Uncheck the AutoLoad Pop-Up option.

Using the Color Scan Key

You can use the Scan to key on the control

panel to scan originals into your word

processing, graphics or E-mail applications.

The advantage of using the Scan to key is

that you avoid the mouse clicks required to

scan from your PC.

Before you can use the Scan to key on the control panel, you must have

connected the MFC to your Windows

based PC and loaded the appropriate

Brother Drivers for your version of Windows

. When you are ready to use the

Scan to key, make sure the Brother Control Center application is running on

your PC. (For details about how to configure the Brother Control Center buttons

to launch the application of your choice using the Scan to key, see

Brother

Control Center Features

, pages 13-4 to13-6.)

If you have connected a Macintosh, the Scan to key will not work with your

computer.

USING THE WINDOWS

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13 - 3

BHL-FB-MFC-5100C-FM5.5

Scan to E-mail

You can scan either a black and white or a color original into your E-mail

application as a file attachment. Although the Brother Control Center can be

configured to send only black and white or color file attachments at one time,

you can easily change this setting. (For details

see Scan to E-mail, pages 13-8 to

13-10.)

Place the original face up in the ADF, or face down on the scanner glass.

Press Scan to.

Press to select SCAN TO E-MAIL, and then press Menu/Set.

The MFC will scan the original, create a file attachment, and launch your E-mail

application, displaying the new message waiting to be addressed.

Scan Image

You can scan a color picture into your graphics application for viewing and

editing.

Place the original face up in the ADF, or face down on the scanner glass.

Press Scan to.

Press to select SCAN IMAGE, and then press Menu/Set.

Scan/OCR

If your original is text, you can have it automatically converted by ScanSoft™

TextBridge

to an editable text file and then displayed in your word processing

application for further editing.

Place the original face up in the ADF, or face down on the scanner glass.

Press Scan to.

Press to select SCAN/OCR, and then press Menu/Set.

The MFC will scan the original perform OCR in ScanSoft

™ TextBridge

, and

then display the result in your word processing application for viewing and

editing.

13 - 4

USING THE WINDOWS

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BHL-FB-MFC-5100C-FM5.5

Brother Control Center Features

Auto Configuration

During the installation process the Control Center checks your system to

determine the default applications for E-mail, word processing and graphics

viewer/editor. For example, if you are using Outlook as your default E-mail

application, the Control Center automatically will create a link and a scanning

application button for Outlook.

You can change a default application by right clicking on any of the scan buttons

in the Control Center and selecting a different application. For example,

you can change a scan button from MS Word to MS Word Pad

by changing the application that is listed for the Word Processor.

Scanning Operations

Scan to File—allows you to scan directly to a disk file with two mouse clicks.

You can change the file type, destination directory and file name, as needed.

Scan to E-mail—enables you, with just two mouse clicks, to scan a picture or

text document directly into an E-mail application as a standard attachment. You

have the option of selecting the file type and resolution for the attachment.

Scan to Word Processor—enables you to scan a text document, run ScanSoft

TextBridge OCR and insert the text original (not graphic image) into a word

processing file with just two mouse clicks. You have the option of selecting the

destination word processing program, such as Word Pad, MS Word, Word

Perfect, etc.

Scan to Graphic Application—allows you to scan an image directly into any

graphic viewer/editor application. You can select the destination application,

such as MS Paint or Corel PhotoPaint.

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER

13 - 5

BHL-FB-MFC-5100C-FM5.5

Copy Operations

Copy—allows you to use the PC and any Windows

printer driver for enhanced

copy functions. You can scan the page on the Brother MFC and print the copies

using any of the features of the Brother MFC printer driver—OR—you can

direct the copy output to any standard Windows

printer driver installed on the

PC.

PC Fax Operation

Send a Fax—allows you to scan a picture or text original and automatically send

the image as a fax from the PC using the Brother MFL Pro fax software.

Scanner Settings for Scan, Copy and PC Fax Buttons

When the Pop-Up screen window appears, you can access the Scanner Settings

window.

Click the Smart Click icon at the top right of the Brother Control

Center screen—OR—Click the Modify Settings… button on any of the

Configuration screens.

Global Settings

AutoLoad Pop-Up—Click this checkbox if you want Brother MFL Control

Center to load when you boot your computer.

13 - 6

USING THE WINDOWS

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BHL-FB-MFC-5100C-FM5.5

Setting Up the Scanner Configurations

The Pop-Up application stores eight different scanning modes. Each time you

scan an original, you will choose the most appropriate scanning mode from the

following:

Faxing, Filing and Copying

Text for OCR

Photos

Photos (High Quality)

Photos (Quick Scan)

Custom

Draft Copy

Fine Copy

Each mode has its own set of stored settings. You can keep the factory default

settings or change them at any time:

Resolution—Select the scanning resolution you most frequently use.

Color Mode—From the pull-down list, select

Scan Size—From the pull-down list, select

Brightness—Slide the adjuster from 0% to 100%

Contrast—Slide the adjuster from 0% to 100%

Click OK to save your changes. If you make a mistake or later decide to return

to the original default setting, just click the Restore Defaults button when the

scanning mode is displayed.

To Access the Scanner Configurations Screen

Place the original face up in the ADF. Then the Brother Control Center screen

pops up.

Right-click the appropriate Control Center button to display Configurations…,

then click it. The configuration screen for that Control Center button will appear.

To save your settings, press the OK button—OR—To return to the factory

default settings, press the Restore Defaults button.

Perform an Operation from the Control Center Screen

If you see this screen it means you left-clicked a button in the Control Center

window without first placing an original in the ADF.

Place the original in the Brother machine’s ADF, then click OK to return to the

Control Center screen.

If you want to scan the original from the scanner glass, please use Scan to key

on the Control Center screen.

USING THE WINDOWS

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13 - 7

BHL-FB-MFC-5100C-FM5.5

Scan to File

Scanner Settings

From the pull-down list, select the scanning mode that is appropriate for the type

of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High

Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for that mode, click the Modify Settings… button.

13 - 8

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BHL-FB-MFC-5100C-FM5.5

Destination Folder

PaperPort Folder—Select this checkbox to scan the original into your

PaperPort folder.

Other Folder—Select this checkbox, to scan the original as another file type

and/or into another directory/folder.

File—If you selected Other Folder, from the pull-down list select the type of

file:

PaperPort Files (*.MAX)

Self Viewing Files (*.EXE)

PaperPort 5.0 Files (*.MAX)

PaperPort 4.0 Files (*.MAX)

PaperPort 3.0 Files (*.MAX)

Windows Bitmap (*.BMP)

PC Paintbrush (*.PCX)

Multi-page PCX (*.DCX)

JPEG Image Files (*.JPG)

TIFF-Uncompressed (*.TIF)

TIFF Group 4 (*.TIF)

TIFF Class F (*.TIF)

Multi-Page TIFF-Uncompressed (*.TIF)

Multi-Page TIFF Group 4 (*.TIF)

Multi-Page TIFF Class F (*.TIF)

PDF Files (*.PDF)

Portable Network Graphics (*.PNG)

FlashPix (*.FPX)

HFX Fax Files (*.HFX)

To Search your system for the directory and folder you want, click the

Browse… button. Click OK to save your settings.

Scan to E-mail

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER

13 - 9

BHL-FB-MFC-5100C-FM5.5

Scanner Settings

From the pull-down list, select the scanning mode that is appropriate for the type

of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High

Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for that mode, click the Modify Settings… button.

E-mail Application

E-mail Application—From the pull-down list, select your E-mail application.

E-mail Settings—Click the EMail Settings… button to set up links.

The Links Preferences window will appear:

File Attachments

Do not convert files—Click this checkbox if you do not want to change the file

type of attachments. The Conversion Options will not be available (grayed).

Convert MAX files only—Click this checkbox if you want to convert only

attachments that are PaperPort files.

Convert all files when possible—Click this checkbox if you want to change the

file type of all attachments.

13 - 10

USING THE WINDOWS

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BHL-FB-MFC-5100C-FM5.5

Conversion Options

Format

Combine all files into one file when possible—Click this checkbox to combine

all files of the same type into one file.

Convert non-image files to color—Click this checkbox to convert all files that

have been processed through OCR to color.

Show QuickSend Menu

Click this checkbox if you want the Select QuickSend Recipient window to be

displayed when you choose Scan to E-mail. This feature works only with MAPI

type E-mail applications, such as Microsoft Exchange, Microsoft Outlook and

Eudora.

QuickSend List

You can create a list of Email names and addresses for quick selection.

Click the New button to add a name(s) to your QuickSend list. Your Email

phone book listing is displayed, so you can select stored names or create new

ones:

Highlight the name(s) you want to add to your list, click the User button, then

click OK to return to the Link Preference window.

From the Link Preference window, you can remove a name from the QuickSend

list, highlight the name and clicking the Delete button.

USING THE WINDOWS

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13 - 11

BHL-FB-MFC-5100C-FM5.5

Scan to Word Processor

Scanner Settings

From the pull-down list, select the scanning mode that is appropriate for the type

of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High

Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for that mode, click the Modify Settings… button.

13 - 12

USING THE WINDOWS

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BHL-FB-MFC-5100C-FM5.5

Word Processor

Word Processor—From the pull-down list, select the word processor you want

to use.

Click the Link Settings… button to display a screen to set up a link to the

version of OCR and document format that you want to use:

OCR Package—From the pull-down list, select TextBridge Classic OCR if you

want to use the OCR package that was installed with the Brother software.

Click the OCR Settings… button to choose how the OCR application will read

the pages you scan into your word processor application.

The Preferences window will appear:

Select your setting and click OK.

• Auto Orientation—Check this checkbox if you want your word processor

application to read the page as it is set up.

• Decolumnized Output—Check this checkbox if you want your word

processor application to read across the entire page from left to right.

Document Format—From the pull-down list, select the file format you want to

use for your word processor or text documents.

USING THE WINDOWS

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13 - 13

BHL-FB-MFC-5100C-FM5.5

User Defined Button

Scanner Settings

From the pull-down list, select the scanning mode that is appropriate for the type

of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High

Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for that mode, click the Modify Settings… button.

Target Application

Application—From the pull-down list, select the application you want to add to

this Pop-Up screen.

Click the Custom Link Settings… button to set up links for your user-defined

application.

Copy

13 - 14

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER

BHL-FB-MFC-5100C-FM5.5

Scanner Settings

From the pull-down list, select the scanning mode that is appropriate for the type

of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High

Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for that mode, click the Modify Settings… button.

Copy Settings

Brother MFC-5100C

Copies—Enter the number of copies you want to print.

To change the copy options, click the Copy Options... button.

Click the OK button to save your Copy settings.

Send a Fax

Scanner Settings

From the pull-down list, select the scanning mode that is appropriate for the type

of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High

Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for that mode, click the Modify Settings… button.

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER

13 - 15

BHL-FB-MFC-5100C-FM5.5

FAX Settings

Brother PC-Fax

FAX Resolution—Fine (200 × 200)

To change the fax options, click the FAX Options… button.

The Brother PC-FAX Properties screen appears:

Select the Paper Size and Orientation (Portrait or Landscape) and click OK.

To return to the factory default settings, click the Restore Defaults button.

14 - 1

USING SCANSOFT™ PAPERPORT

FOR BROTHER/TEXT-

BHL-FB-MFC-5100C-FM5.5

Scanner and Using ScanSoft

™

PaperPort

and TextBridge

OCR

(For Windows

Only)

Using ScanSoft™ PaperPort

and TextBridge

ScanSoft™ PaperPort

for Brother is a document management application. You

will use PaperPort

to view scanned documents. PaperPort

has a sophisticated,

yet easy-to-use, filing system that will help you organize your graphics and text

documents. It allows you to combine or “stack” documents of different formats

for printing, faxing or filing. ScanSoft™ PaperPort

can be accessed through

the ScanSoft™ PaperPort

program group. See On-Line Documentation for

Multi-Function Link

Pro on the CD-ROM.

The complete ScanSoft™ PaperPort

Owner’s Manual, including ScanSoft™

TextBridge

OCR, is in the On-Line Documentation on the CD-ROM. This

chapter is only an introduction to the basic operations.

When you install Multi-Function Link

Pro, ScanSoft™ PaperPort

for Brother

and ScanSoft™ TextBridge

OCR are installed with it automatically.

For Windows

95/98/98SE, and Windows NT

Workstation 4.0, Windows

and Windows

2000 Professional:

Select Start, Settings, Control Panel, Add/Remove Programs and the Install/

Uninstall tab. Select PaperPort

from the list and click the Add/Remove

button.

To Uninstall PaperPort

and ScanSoft™ TextBridge

USING SCANSOFT™ PAPERPORT

FOR BROTHER/TEXTBRIDGE

14 - 2

BHL-FB-MFC-5100C-FM5.5

Viewing Items

ScanSoft™ PaperPort

provides

several ways to view items:

Desktop View displays a

thumbnail, a small graphic that

represents each item in a Desktop

or folder. Items in the selected

folder appear on the PaperPort

Desktop. You can see PaperPort

items (MAX files) and non-

PaperPort

items (files created

using other applications). Non-

PaperPort

items include an icon

that indicates the application that

was used to create the item; a non-

PaperPort

item is represented by

a small rectangular thumbnail and

not an actual image.

Page View displays a close-up of a

single page and you can open a

PaperPort

item by double-

clicking on it. As long as you have

the appropriate application on

your computer to display it, you

can also double-click a non-

PaperPort

item to open it.

Organizing Your Items in Folders

PaperPort

has an easy-to-use filing system for organizing your items. The

filing system consists of folders and items that you select to view in Desktop

View. An item can be a PaperPort

item or a non-PaperPort

item:

■ Folders are arranged in a “tree” structure in the Folder View. You use this pane

to select folders and view their items in Desktop View.

■ You can simply drag and drop an item onto a folder. When the folder is

highlighted, release the mouse button and the item is stored in that folder.

■ Folders can be “nested”—that is, stored in other folders.

■ When you double-click a folder, its items (both PaperPort

MAX files and other

files) appear on the Desktop.

■ You can also use Windows

Explorer to manage the folders and items shown in

Desktop View.

Destop View displays items

as thumbnails

Page View displays each item

as a full page

14 - 3

USING SCANSOFT™ PAPERPORT

FOR BROTHER/TEXTBRIDGE

BHL-FB-MFC-5100C-FM5.5

Links to Many Other Applications

ScanSoft™ PaperPort

automatically recognizes many other applications on

your computer and creates a “working link” to them. The Link Bar at the bottom

of Desktop view shows icons of those linked applications. To use a link, drag an

item onto one of the icons to start the application represented by the icon. A

typical use of the Link Bar is to select an item and then fax it.

This sample Link Bar shows several applications with links to PaperPort

If PaperPort

does not automatically recognize one of the applications on your

computer, you can manually create a link using the Create New Link

command. (See PaperPort

in the On-Line-Documentation on the CD-ROM

for more information about creating new links.)

Using ScanSoft™ TextBridge

OCR

(Converting Image Text to Text You Can Edit)

Software by:

ScanSoft™ TextBridge

OCR is installed automatically with PaperPort

when

you install Multi-Function Link

Pro on your computer.

ScanSoft™ PaperPort

can quickly convert the text on a ScanSoft™ PaperPort

item (which is really just a picture of the text) into text that you can edit with a

word processing application. PaperPort

uses the optical character recognition

application ScanSoft™ TextBridge

, which comes with PaperPort

—OR—

PaperPort

uses your application if it is already on your computer. You can

convert the entire item, or by using the Copy As Text command, you can select

only a portion of the text to convert.

Dragging an item onto a word-processing link icon starts PaperPort

’s built-in

OCR application, or you can use your own OCR application.

USING SCANSOFT™ PAPERPORT

FOR BROTHER/TEXTBRIDGE

14 - 4

BHL-FB-MFC-5100C-FM5.5

Importing Items from Other Applications

In addition to scanning items, you can bring items into PaperPort

in a variety

of ways and convert them to PaperPort

(MAX) files in several different ways:

■ Print to the Desktop View from another application, such as Microsoft Excel.

■ Import files saved in other file formats, such as Windows

Bitmap (BMP) or

Tag Image File Format (TIFF).

Exporting Items in Other Formats

You can export or save PaperPort

items in several popular file formats, such as

BMP, JPEG, TIFF, or self-viewing. For example, to create a file for an Internet

Web site, export it as a JPEG file. Web pages often use JPEG files for displaying

images.

Exporting an Image File

Select the Export command from the File pull-down menu in the PaperPort

window. The Export ‘XXXXX’ As dialog box will be displayed.

Select the drive and directory where you want to store the file.

Enter the new file name and choose the file type or select a name from the File

Name text box. (You can scroll through the Directories and File Name listing

for prompting.)

Select the OK button to save your file, or Cancel to return to the PaperPort

without saving it.

Scanning a Document

TWAIN Compliant

The Brother Multi-Function Link

Pro software includes a TWAIN compliant

scanner driver. TWAIN drivers meet the standard universal protocol for

communicating between scanners and software applications. This means that

not only can you scan images directly into the PaperPort

viewer that Brother

included with your MFC, but you can also scan images directly into hundreds

of other software applications that support TWAIN scanning. These

applications include popular programs like Adobe Photoshop

, Adobe

PageMaker

, CorelDraw and many more.

14 - 5

USING SCANSOFT™ PAPERPORT

FOR BROTHER/TEXTBRIDGE

BHL-FB-MFC-5100C-FM5.5

Accessing the Scanner

To choose TWAIN-32 Brother MFL Pro Color as your scanner driver, select

it under the Select scanner—OR—Select source option in your software.

From the PaperPort

window, select Acquire from the File drop-down menu or

select the TWAIN or Scan button. The TWAIN-32 Brother MFL-Pro Color

Setup dialog box will appear:

Scanning a Document into the PC

Place the original face up in the ADF, or face down on the scanner glass.

Adjust the following settings, if needed, in the Scanner window:

• Resolution

• Scan Type (Black & White, Gray [Error Diffusion], True Gray, 256 Color

or 24-bit color)

• Brightness

• Contrast

• Size

Select the Start button from the scanner window.

When scanning is completed, press Cancel to return to the PaperPort

window.

USING SCANSOFT™ PAPERPORT

FOR BROTHER/TEXTBRIDGE

14 - 6

BHL-FB-MFC-5100C-FM5.5

Settings in the Scanner Window

Resolution:

Select the scanning resolution from the Resolution drop down list. Higher

resolutions take more memory and transfer time, but can achieve a finer scanned

image. You can choose:

• 100 × 100 dpi

• 150 × 150 dpi

• 200 × 200 dpi

• 300 × 300 dpi

• 400 × 400 dpi

• 600 × 600 dpi

• 1200 × 1200 dpi (Black & white, Gray [Error Diffusion], True Gray and

24-bit color only)

• 2400 × 2400 dpi (Black & white, Gray [Error Diffusion], True Gray and

24-bit color only)

• 4800 × 4800 dpi (Black & white, Gray [Error Diffusion], True Gray and

24-bit color only)

• 9600 × 9600 dpi (Black & white, Gray [Error Diffusion], True Gray and

24-bit color only)

Scan Type:

Black & White: Set the Scan Type to Black & White for text or line art.

Gray Scale: For photographic images, set the Scan Type to Gray (Error

Diffusion) or True Gray.

Colors: Choose either 256 Color, which scans up to 256 colors, 24-bit color

which scans up to 16.8 million colors. Although using 24-bit color creates an

image with the most accurate colors, the image file will be approximately three

times larger than a file created with 256 Color.

Brightness:

Brightness: Adjusting the brightness settings to obtain the best image. The

Brother Multi-Function Link

Pro offers 100 brightness settings (-50 to 50).

The default value is 0, representing an “average” setting.

You can set the brightness level by dragging the slidebar to the right to lighten

the image or to the left to darken the image. You can also type a value in the box

to set the settings.

If the scanned image is too light, set a lower brightness value and scan the

document again.

If the image is too dark, set a higher brightness value and scan the document again.

14 - 7

USING SCANSOFT™ PAPERPORT

FOR BROTHER/TEXTBRIDGE

BHL-FB-MFC-5100C-FM5.5

Contrast:

The contrast setting is adjustable only when you have selected one of the gray

scale settings, but it is not available when Black & White is selected as the gray

Scale.

Increasing the contrast level (by dragging the slidebar to the right) emphasizes

dark and light areas of the Image, while decreasing the contrast level (by

dragging the slidebar to the left) ravels more detail in gray areas. Instead of

using the slidebar, you can type a value in the box to set the contrast.

Size:

Set the Size to one of the following:

• Letter (8 1/2 × 11 in.)

• A4 (210 × 297 mm.)

• Legal (8 1/2 × 14 in.)

• A5 (148 × 210 mm.)

• B5 (182 × 257 mm.)

• Executive (7 1/4 × 10 1/2 in.)

• Business Card (90 × 60 mm.)

• Custom (User adjustable from 0.35 × 0.35 in. to 8.5 × 14 in.)

After you select a custom size, you can adjust the scanning area further by using

the left mouse button to drag the dotted outline of the scanning area. This is

required when you want to crop an image when scanning.

To scan business cards, select the Business Card size setting (90 × 60 mm), and

then place the business card face down at the center of scanner glass.

When scanning photographs or other images for use in a word processor or other

graphics application, you should try different settings for the contrast, mode and

resolution to see which settings best suit your needs.

Custom:

If you selected Custom as the size, type the Width and Length.

Or, you can check the Business Card Size box to adjust the scanning area to

business card or a custom size automatically.

Carrier sheets are available from your Dealer.

USING SCANSOFT™ PAPERPORT

FOR BROTHER/TEXTBRIDGE

14 - 8

BHL-FB-MFC-5100C-FM5.5

PreScanning an Image

PreScanning allows you to scan an image quickly at a low resolution. A

thumbnail version of the image will appear in the Scanning Area. This is only

a preview of the image so you can see how it will look. The PreScan button is

used to preview an image for cropping any unwanted portions from the image.

When you are satisfied with the preview, select the Start button from the

scanner window to scan the image.

How to Use PreScan to Adjust an Image:

Place the original face up in the ADF, or face down on the scanner glass.

In the Twain-32 Brother MFL Pro Color Setup dialog box, click the PreScan

button.

The entire original will be scanned into the PC and will appear in the Scanning

Area.

To crop a portion of the original to be scanned, drag any side or corner of the

dotted outline in the Scanning Area with the left mouse button. Adjust the dotted

outline until it surrounds only the portion of the original you wish to scan.

Place the original face up in the ADF again, if you used the ADF in step 1.

Adjust the settings for Resolution, Scan Type and Size in the Scanner window,

as needed.

Click Start.

This time only the selected area of the original will appear in the PaperPort

window.

In the PaperPort

window, use the options available to refine the image. (See

PaperPort

for Brother Online Documentation on the CD-ROM for details.)

Cropped ImagePreScanned Image

15 - 1

SETTING UP AND USING PC FAX (FOR WINDOWS

ONLY)

BHL-FB-MFC-5100C-FM5.5

Setting Up and Using PC FAX

(For Windows

Only)

Introduction

This chapter outlines the basics of the Brother software, so you can get started

using the Multi-Function Link

Pro Suite software. Detailed installation and

setup instructions are in the On-Line Documentation section of the Brother CD-

ROM that is included with your MFC.

Multi-Function Link

Pro Suite software for your MFC includes ScanSoft™

PaperPort

for Brother and ScanSoft™ TextBridge

. (See Chapter 14 Scanner

and Using ScanSoft™ PaperPort® and TextBridge® OCR (For Windows® Only)

Brother Resource Manager

The Brother Resource Manager application must be running for you to use your

MFC with your Windows

computer. Multi-Function Link

Pro Suite software

and the MFL Pro Suite Printer Driver automatically load the Resource Manager,

as needed. The Resource Manager allows the single bi-directional Parallel port

on the MFC to simulate a Communications port for faxing and scanning and to

simulate a Parallel port for Windows

GDI printing.

Check the online README.WRI file in the root directory of the

CD-ROM for last-minute important information and

troubleshooting tips that were not included in the On-Line

Documentation.

SETTING UP AND USING PC FAX (FOR WINDOWS

ONLY)

15 - 2

BHL-FB-MFC-5100C-FM5.5

MFC Remote Setup

The MFC Remote Setup application allows you to quickly set up your MFC by

taking advantage of the ease and speed of programming on your PC. When you

access this application, the settings on your MFC will be downloaded

automatically to your PC and displayed on your computer screen. If you change

the settings, you can upload them directly to the MFC.

This starts the process of uploading the data to the MFC and exiting the remote

setup program. If an error message is displayed enter the correct data again,

then click OK.

Cancel

This exits the remote setup application without uploading the data to the MFC.

Apply

This uploads the data to the MFC, but does not exit the remote setup application.

This command prints the selected items on the MFC. You can not print the data

until it is uploaded to the MFC. Click Apply to upload the new data to the MFC

and click Print.

Export

This command saves the current configuration settings to a file.

Import

This command reads the settings from a file.

You can check the Ink Status in the Maintenance menu.

15 - 3

SETTING UP AND USING PC FAX (FOR WINDOWS

ONLY)

BHL-FB-MFC-5100C-FM5.5

PC FAX Sending (For Windows

Only)

The Brother PC FAX feature allows you to use your PC to send a file. You can

create a file in any application on your PC, and then send it as a PC FAX. You

can even attach a cover page note. All you have to do is set up the receiving

parties as Members or Groups in your PC FAX Address Book. Then you can use

the Address Book Search feature to quickly find them to address your fax.

Setting Up User Information

From the Start menu, select Programs, Brother, Brother MFL Pro Suite, and

then select PC-FAX Setting.

The Brother PC Fax Setup dialog box will appear:

Enter the required User information. This information is required to create the

Fax Header and Cover Page.

To save the User Information, click OK.

PC FAX is available in Black & White only.

Note

You can access the User Information from the FAX Sending dialog box by

clicking

. (See Sending a File as a PC-FAX Using the Facsimile Style, page

15-14

SETTING UP AND USING PC FAX (FOR WINDOWS

ONLY)

15 - 4

BHL-FB-MFC-5100C-FM5.5

Setting Up Sending

To access the Sending tab from the Brother PC-FAX Setup dialog box, click the

Sending tab.

Outside Line Access

Enter the number needed to access an outside line. This is sometimes required

by the local PBX telephone system.

Include Header

To add header information to the top of the fax pages being sent, check the

Header box.

Address Book File

You can select different database files for use with the Address Book. You must

enter the path and file name of the database file or use the Browse button to view

the file system to select the file.

15 - 5

SETTING UP AND USING PC FAX (FOR WINDOWS

ONLY)

BHL-FB-MFC-5100C-FM5.5

User Interface

Select the User Interface in the Sending tab. You have a choice of the Simple

Style or the Facsimile Style.

Simple Style

Facsimile Style

SETTING UP AND USING PC FAX (FOR WINDOWS

ONLY)

15 - 6

BHL-FB-MFC-5100C-FM5.5

Setting Up Speed Dial

Access the Speed Dial tab from the Brother PC-FAX Setup dialog box by

clicking the Speed Dial tab. (To use this feature you must select the Facsimile

Style user interface.)

You can register any address or group on one of the ten Speed Dial buttons.

To register an address in a Speed Dial location:

Click the Speed Dial location you want to program.

Click the address or group you wish to assign to the Speed Dial location.

Click Add >> to program the Speed Dial location.

To clear a Speed Dial location:

Click the Speed Dial location you want to clear.

Click Clear.

15 - 7

SETTING UP AND USING PC FAX (FOR WINDOWS

ONLY)

BHL-FB-MFC-5100C-FM5.5

The Address Book

From the Start menu, select Programs, Brother, Brother MFL Pro Suite, and

then click Address Book.

The Brother Address Book dialog box will appear:

SETTING UP AND USING PC FAX (FOR WINDOWS

ONLY)

15 - 8

BHL-FB-MFC-5100C-FM5.5

Setting Up a Member in the Address Book

In the Brother Address Book dialog box you can add, edit and delete stored

information for members and groups.

In the Address Book dialog box, click the icon to add a member.

The Brother Address Book Member Setup dialog box will appear:

In the Brother Address Book Member Setup dialog box, type the member’s

information. Name and Fax are required fields. Click OK to save the member’s

information.

15 - 9

SETTING UP AND USING PC FAX (FOR WINDOWS

ONLY)

BHL-FB-MFC-5100C-FM5.5

Setting Up a Group for Broadcasting

If you repeatedly send the same PC-FAX to multiple recipients, you can

combine members into a Group.

In the Brother Address Book dialog box, click the icon to create a group.

The Brother Address Book Group Setup dialog box appears:

Type the name of the new group in the Group Name field.

In the Available Names box, select each member to be included in the Group,

and then click Add >>.

Members you add to the group will be listed in the Group Members box.

After all the members have been added, click OK.

Editing Member Information

Select the Member or Group you want to edit.

Click the edit icon.

Edit the Member or Group information.

Click OK to save your changes.

SETTING UP AND USING PC FAX (FOR WINDOWS

ONLY)

15 - 10

BHL-FB-MFC-5100C-FM5.5

Deleting a Member or Group

Select the Member of Group you want to delete.

Click the delete icon.

Click OK when the Delete OK? Dialog box appears.

Exporting the Address Book

You can export the Address Book to an ASCII text file (*.csv). If you wish, you

can create a Vcard for selected members that will be attached to all the sender’s

outgoing e-mail; a Vcard is an electronic business card that contains the sender’s

contact information.

To export the current telephone book:

From the Address Book select File, point to Export, and then click Text

—OR—Click Vcard and go to Step 5.

Select the data fields you wish to Export from the Available Items column, and

then click Add >>.

If you are exporting to an ASCII file, select Divide Character - Tab or

Comma. This selection inserts a Tab or Comma between each data field when

it is Exported.

Select OK to save the data.

Note

If you are creating a Vcard, you must first select the member.

Note

Select items in the order you want them listed.

15 - 11

SETTING UP AND USING PC FAX (FOR WINDOWS

ONLY)

BHL-FB-MFC-5100C-FM5.5

Type the name of the file, and then select Save.

Importing to the Address Book

You can import ASCII text files (*.csv) or Vcards (electronic business cards)

into your Address Book.

To import an ASCII text file:

From the Address Book select File, point to Import, and then click Text

—OR—Click Vcard and go to Step 5.

Select the data fields you wish to Import from the Available Items column, and

then click Add >>.

Note

If you selected Vcard in Step 1, the Save as type: will be Vcard (*.vcf).

Note

Select the fields from the Available Items list in the same order they are listed

in the Import text file.

SETTING UP AND USING PC FAX (FOR WINDOWS

ONLY)

15 - 12

BHL-FB-MFC-5100C-FM5.5

Select Divide Character - Tab or Comma based on what file format you are

importing.

Select OK to import the data.

Type the name of the file, and then select Open.

Note

If you selected a text file in Step 1, the Files of type: will be Text file (*.csv).

15 - 13

SETTING UP AND USING PC FAX (FOR WINDOWS

ONLY)

BHL-FB-MFC-5100C-FM5.5

Setting Up a Cover Page

Access the Brother PC-FAX Cover Page Setup from the PC-FAX dialog box by

clicking . (See

Sending a File as a PC-FAX Using the Facsimile Style, page

15-14.)

The Brother PC-FAX Cover Page Setup dialog box will appear:

You can enter information in each field.

From

You can enter information in each field.

Comment

Type the comment you want to add to the cover page.

Select Cover Page Form

Select the cover page form you want.

Note

If you are sending a fax to multiple recipients, the recipient information will not

be printed on the Cover Page.

SETTING UP AND USING PC FAX (FOR WINDOWS

ONLY)

15 - 14

BHL-FB-MFC-5100C-FM5.5

Import BMP file

You can insert a bitmap file, such as your company logo, in the cover page.

Select the BMP file by using the browse button, and then select the alignment

style.

Count Cover Page

When the Count Cover Page box is checked, the Cover Page will be included in

the page numbering. When this box is not checked, the Cover Page will not be

included.

Sending a File as a PC-FAX Using the Facsimile Style

Create a file in Word, Excel, Paint, Draw or any other application on your PC.

From the File menu, select Print.

The Print dialog box will appear:

15 - 15

SETTING UP AND USING PC FAX (FOR WINDOWS

ONLY)

BHL-FB-MFC-5100C-FM5.5

Select Brother PC-FAX as your printer, and then click OK.

The FAX Sending dialog box will appear:

Enter the fax number by using any of the following methods:

a. Enter the number using the dial pad.

b. Click any of the 10 Speed Dial buttons.

c. Click the Address Book button, and then select a Member or Group from

the Address Book.

To include a cover page, click Cover Page On, and then click the Cover

Page icon to enter or edit the cover page information.

Click Start to send the fax.

Redial

If you want to redial a number, click Redial to scroll through the last five fax

numbers, and then click Start.

Note

If you make a mistake you can click Clear to clear all the entries.

If you wish to cancel the fax, click Stop.

SETTING UP AND USING PC FAX (FOR WINDOWS

ONLY)

15 - 16

BHL-FB-MFC-5100C-FM5.5

Sending a File as a PC-FAX Using the Simple Style

Create a file in Word, Excel, Paint, Draw or any other application on your PC.

From the File menu, select Print.

The Print dialog box will appear:

Select Brother PC-FAX as your printer, and then click OK.

The FAX Sending dialog box will appear:

In the To: field, type the fax number of the receiving party. You can also use the

Address Book to select destination fax numbers by clicking To: button. If you

made a mistake entering a number, click the Clear button to clear all entries.

To send a Cover Page and note, check Cover Page On.

Note

You can also click the to enter or edit the cover page information.

15 - 17

SETTING UP AND USING PC FAX (FOR WINDOWS

ONLY)

BHL-FB-MFC-5100C-FM5.5

When you are ready to send your fax, click the Send icon.

If you wish to cancel the fax, click the Cancel icon.

USING AUTOMATIC E-MAIL PRINTING

16 - 1

BHL-FB-MFC-5100C-FM5.5

Using Automatic E-Mail

Printing

For Windows

95, 98, 98SE, Me Only

Main Features

■ You can use Automatic E-Mail Printing with other E-mail software:

Brother Automatic E-Mail Printing has some extra functions that other E-mail

software, such as Netscape Navigator™ or MS Internet Mail, do not support.

■ Automatic E-Mail Printing can be configured for a multiple user account:

In Brother Automatic E-Mail Printing you can set up more than one e-mail

account on a single PC so you can print e-mail in each account automatically.

■ Automatic access to your specifed POP3 server at the specifed time:

You can specify the time when the Brother Automatic E-Mail Printing

automatically accesses the server to check for new mail.

■ Provides an “In Memory” printer driver:

You can receive and print e-mail data at the same time, by searching for a

specified character string in the mail header. It allows you to see the sender,

subject and relevant part of the mail content.

To Access the On-Line Documentation

To Install Automatic E-mail Printing (Optional Application)

Insert MFL Pro CD-ROM into your CD-ROM drive.

Click on Install Software from the main CD-ROM screen.

Click Automatic E-mail Printing.

The Automatic E-mail Print option is NOT available for Windows NT

4.0

and Windows

2000 Professional.

Note

After you have installed the Brother driver(s) for your model and operating

system, click View On-Line Documentation for operating instructions.

This is optional software and will not be required for printing, faxing and

scanning operations.

Before You Use this Software

Please read in the On-Line

Documentation on the CD-ROM. Check the online

README.WRI file in the root directory of the CD-ROM for last-

minute important information and troubleshooting tips not

included in the On-Line Documentation.

17 - 1

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC™ /IBOOK™

BHL-FB-MFC-5100C-FM5.5

Using the Brother MFC with

a New Power Macintosh

G3, G4 or iMac

™/iBook™

Set Up Your USB-Equipped Apple

Macintosh

G3, G4 or iMac™ or iBook™ with

Mac OS 8.5-9.2

To work with your MFC, your USB-Equipped Apple

Macintosh

must be set

up with Mac OS 8.5-9.2. (The Brother Scanner Driver works only with Mac OS

8.6-9.2)

Using Brother Printer Driver with Your Apple

Macintosh

To select the Printer:

From the Apple menu, open the Chooser.

Click the MFL Pro Color icon. On the right side of the Chooser, click the

printer to which you want to print. Close the Chooser.

Note

Before you can connect the MFC to your Machintosh

, you must purchase a

USB cable that is no longer than 6 feet (1.8 meters).

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC™/IBOOK™

17 - 2

To print the document:

From application software such as PaperPort

, click

File menu

and select

Page

Setup

. You can change the settings for

Paper Size

Paper Thickness

Paper

Source

Orientation

, and

Scaling

, then click

From application software such as PaperPort, click

File menu

and select

Click

to start printing.

Note

If you want to change

Copies

Pages

Quality

Media Type

and

Color/Mono

select your settings before clicking

Option Setup allows you to change

Document

and

Printing Options

17 - 3

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC™/IBOOK™

Sending a Fax from Your Macintosh

Application

You can send a fax directly from your Macintosh

application using the

following steps:

Create a document in a Macintosh application.

To begin the fax transmission, select

from the

File

menu.

The Printer dialog box appears:

When

Printer

is selected, the top button shows

and the

Address

button is

grayed.

From the

Output

pull-down menu, select

Facsimile

When

Facsimile

is selected, the top button shows

Send Fax

and the

Address

button is available.

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC™ /IBOOK™

17 - 4

BHL-FB-MFC-5100C-FM5.5

Click Send Fax.

The Send Fax dialog box appears:

The Send Fax dialog box has two list boxes. The left box shows all the

previously Stored Fax Numbers; the right box will show the Destination Fax

Numbers as you select them.

To address the fax, type a fax number in the Input Fax Number box.

—OR—

Select a name/number from the Stored Fax Numbers box, and then click

. Your recipient will appear in the Destination Fax Numbers box.

If you want to, you can add your new recipients to the Stored Fax Number at this

time by clicking New. (See

Adding a New Member, page 17-5.)

—OR—

You can add a new group by clicking Group. (See

Adding a New Group, page

17-6.)

If you are finished addressing your fax, click Send Fax.

Click OK to return to the Send Fax dialog box.

Note

You can select several stored numbers at once by using the Shift and Ctrl keys.

Note

To select and send only certain pages of the document, click OK to return to

the Print dialog box.

Note

If you click Send Fax without addressing your fax, the following error message

appears:

17 - 5

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC™ /IBOOK™

BHL-FB-MFC-5100C-FM5.5

Setting Up Your Address Book

You can add new members and groups to your Address Book, even while you

are addressing a fax.

Adding a New Member

To add a new member to the Address Book, in the Facsimile dialog box click

Address.

The Address Book dialog box appears:

Click New. The following dialog box appears:

Type the name and fax number.

If you want to, you can store a comment in the Memo field if you wish (up to 15

characters).

Click OK to return to the Address Book dialog box.

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC™/IBOOK™

17 - 6

Adding a New Group

You can set up a group of multiple recipients.

Click

Group

The Group Setting dialog box appears.

In the

Group Name

field, type a name for your Group.

From the

Stored Fax Numbers

box select the recipients for your Group, and

then click .

Your selection will appear in the box under the

Group Name

field.

Click

The Address Book dialog box reappears:

Click

The Print/Facsimile dialog box reappears:

If you are ready to send your fax, click

Send Fax

(Follow the steps on page 17-3 for sending a fax.)

17 - 7

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC™ /IBOOK™

BHL-FB-MFC-5100C-FM5.5

Using Brother TWAIN Scanner Driver with

Your Apple

Macintosh

The Brother MFC software includes a TWAIN Scanner driver for Macintosh

This Macintosh

TWAIN Scanner driver can be used with application that

supports the TWAIN specification. You can use PaperPort

for scanning.

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC™ /IBOOK™

17 - 8

BHL-FB-MFC-5100C-FM5.5

Accessing the Scanner

Run your PaperPort

software. You will see the PaperPort

icon in the upper

right hand corner of your screen. The first time you use the Brother TWAIN

driver, set it as the default by choosing the Select Source, then click the

PaperPort

icon. Afterward, for each original you scan choose

Acquire Image

by clicking the

PaperPort

icon. The Scanner setup dialog box will appear.

Scanning an Image into Your Macintosh G3, G4 or

iMac

Place the original in the ADF.

Adjust the following settings, if needed, in the scanner setup dialog box:

Resolution

Color Type

Brightness

Contrast

Scanning Area

Click Start.

When scanning is finished, the image will appear in your graphics application.

17 - 9

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC™ /IBOOK™

BHL-FB-MFC-5100C-FM5.5

Settings in the Scanner Window

Image

Resolution

Choose the scanning resolution from the Resolution pop-up menu. Higher

resolutions take more memory and transfer time, but can achieve a finer scanned

image. (Each model has different resolutions. See Specification.)

Color Type

Black & White—Set the image Type to Black&White for text or line art. For

photographic images, set the image type to Gray (Error diffusion) or True Gray.

Gray (Error Diffusion)—is used for documents that contain photographic

images or graphics. (Error Diffusion is a method for creating simulated gray

images by placing black dots in a specific matrix instead of true gray dots.)

True Gray—also is used for documents containing photographic images or

graphics. This mode is more exact because it uses up to 256 shades of gray. It

requires the most memory and longest transfer time.

Colors—Choose either 256 Color, which scans up to 256 colors, 24-bit color

which scans up to 16.8 million colors. Although using 24-bit color creates an

image with the most accurate colors, the image file will be approximately three

times larger than a file created with 256 Color.

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC™ /IBOOK™

17 - 10

BHL-FB-MFC-5100C-FM5.5

Scanning Area

Set the Size to one of the following:

• Letter (8.5 × 11 inches)

• A4 (210 × 297 mm)

• Legal (8.5 × 14 inches)

• A5 (148 × 210 mm)

• B5 (182 × 257 mm)

• Executive (7.25 × 10.5 inches)

• Business Card (90 × 60 mm)

• Custom (User adjustable from 0.35 × 0.35 inches to 8.5 × 14 inches)

After you choose a custom size, you can adjust the scanning area. Click and hold

the mouse button as you drag the mouse to crop the image.

Business Card Size

To scan business cards, select the Business Card size setting (90 × 60 mm) and

place the business card at the top center of a carrier sheet.

When scanning photographs or other images for use in a word processor or other

graphics application, it is a good idea to try different settings for the contrast,

mode and resolution to determine which settings look best.

Width: Enter the width of the custom size.

Length: Enter the length of the custom size.

Carrier sheets are available from your Dealer.

17 - 11

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC™ /IBOOK™

BHL-FB-MFC-5100C-FM5.5

Adjust Image

Brightness

Adjust the brightness settings to obtain the best image. The Brother TWAIN

Scanner driver offers 100 brightness settings (-50 to 50). The default value is 0,

representing an “average” setting.

You can set the Brightness level by dragging the slidebar to the right to lighten

the image or to the left to darken the image. You can also type a value in the box

to set the setting. Click OK.

If the scanned image is too light, set a lower Brightness value and scan the

document again.

If the image is too dark, set a

higher Brightness value and

scan the document again.

Contrast

The Contrast setting is adjustable only when you have selected one of the gray

scale settings, but it is not available when Black & White is selected as the Gray

Scale.

Increasing the Contrast level (by dragging the slidebar to the right) emphasizes

dark and light areas of the image, while decreasing the Contrast level (by

dragging the slidebar to the left) reveals more detail in gray areas. Instead of

using the slidebar, you can type a value in the box to set the Contrast. Click OK.

Color Sync Dialog

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC™ /IBOOK™

17 - 12

BHL-FB-MFC-5100C-FM5.5

Perceptual Matching—All the colors of a given gamut are scaled proportionally

to fit within another gamut. This intent pretty much maintain the balance

between the colors in the image. This intent is the best choice for realistic

images, such as scanned photographs.

Saturation Matching—The relative saturation of colors is maintained from

gamut to gamut. So basically the colors are shifted to the edge of the gamut to

get the most saturated color possible. Rendering the image using this intent

gives the strongest colors and is the best choice for bar graphs and pie charts, in

which the actual color displayed is less important than its vividness.

Relative Colorimetric Matching—The colors that fall within the gamuts of both

devices are left unchanged. Some colors in both images will be exactly the same,

a useful outcome when colors must match quantitatively. What that means is

that if the color is inside the gamut, it will stay the same color. However, if the

color is outside the gamut, it will be mapped to the edge of the gamut. This intent

is best suited for logos or “spot colors” where color must match.

Absolute Colorimetric Matching—A close appearance match may be achieved

over most of the tonal range, but if the minimum density of the idealized image

is different from that of the output image, the areas of the image that are left

blank will be different. Colors that fall within the gamuts of both devices are left

unchanged.

Scanner Profile

Select your Brother MFC.

17 - 13

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC™ /IBOOK™

BHL-FB-MFC-5100C-FM5.5

PreScanning an Image

PreScanning allows you to scan an image quickly at a low resolution. A

thumbnail version will appear in the Scanning Area. This is only a preview of

the image, so you can see how it will look. The PreScan button is used to

preview an image for any unwanted portions. When you are satisfied with the

preview, click Start to scan the image.

Insert the original face up in the ADF, or face down on the scanner glass.

Click PreScan.

The entire original will be scanned into your Macintosh G3 or iMac and will

appear in the Scanning Area of the Scanner dialog box:

To scan a portion of the

prescanned image, click and

drag the mouse to crop it.

Insert the original face up in the ADF, or face down on the scanner glass again.

Adjust the settings for Resolution, Color Type (Gray Scale), Brightness,

Contrast, and Size in the Scanner Setup dialog box, as needed.

Click Start.

This time only the selected area of the original will appear in the Scanning Area.

In your editing software application, refine the image as usual.

IMPORTANT INFORMATION

18 - 1

BHL-FB-MFC-5100C-FM5.5

Important Information

Standard Telephone and FCC Notices

These notices are in effect on models sold and used in

the United States only.

When programming emergency numbers and/or making test calls to

emergency numbers:

■ Remain on the line and briefly explain to the dispatcher the reason for the call

before hanging up.

■ Perform these activities in the off-peak hours, such as early morning or late

evening.

This equipment complies with Part 68 of FCC Rules. On the rear panel of this

equipment is a label that contains, among other information, the FCC

Registration Number and Ringer Equivalence Number (REN) for this

equipment. You must, upon request, provide this information to your telephone

company.

You may safely connect this equipment to the telephone line by means of a

standard modular jack, USOC RJ11C.

An FCC compliant telephone cord with a modular plug is provided with this

equipment. This equipment is designed to be connected to the telephone line or

premises wiring using a compatible modular jack that is Part 68 compliant. See

the Installation section of this manual for details.

The REN is useful to determine the quantity of devices you may connect to your

telephone line and still have those devices ring when your telephone number is

called. In most, but not all areas, the sum of the RENs of all devices connected

to one line should not exceed five (5). To be certain of the number of devices

you may connect to your line, as determined by the REN, you should contact

your local telephone company to determine the maximum REN for your calling

area. If your MFC-5100C damages the telephone line, the telephone company

may discontinue your service temporarily. If possible, they will notify you in

advance. But if advanced notice is not practical, you will be notified as soon as

possible. You will be informed of your right to file a complaint with the FCC.

Your telephone company may make changes to its facilities, equipment,

operations or procedures that could affect the proper functioning of your

equipment. If they do, you will be notified in advance to give you an opportunity

to maintain uninterrupted telephone service.

18 - 2

IMPORTANT INFORMATION

BHL-FB-MFC-5100C-FM5.5

If you experience trouble with your MFC-5100C, please contact a Brother

Authorized Service Center for information on obtaining service or repair. The

telephone company may ask that you disconnect this equipment from the line

until the problem has been corrected or until you are sure that the equipment is

not malfunctioning.

If you are not able to solve a problem with your MFC, contact Brother Customer

Service. (See

Brother Numbers, page i.)

WARNING

For protection against the risk of electrical shock, always disconnect all cables

from the wall outlet before servicing, modifying or installing the equipment.

This equipment may not be used on coin service lines provided by the

telephone company or connected to party lines.

Brother cannot accept any financial or other responsibilities that may be the

result of your use of this information, including direct, special or consequential

damages. There are no warranties extended or granted by this document.

WARNING

Important—About the Interface Cable

This machine has been certified to comply with FCC standards, which are

applied to the USA only. The filter core supplied with your MFC should be

attached to the shielded interface cable according to FCC 15,27 (a). In addition,

a grounded plug should be plugged into a grounded AC outlet after checking

the rating of the local power supply for the printer to operate properly and

safely.

Federal Communications Commission (FCC)

Declaration of Conformity (For USA Only)

declares, that the products

Product Name: MFC-5100C

comply with Part 15 of the FCC Rules. Operation is subject to the following two

conditions: (1) This device may not cause harmful interference, and (2) this

device must accept any interference received, including interference that may

cause undesired operation.

Responsible

Party:

Brother International Corporation

100 Somerset Corporate Boulevard

Bridgewater, NJ 08807-0911 USA

TEL: (908) 704-1700

IMPORTANT INFORMATION

18 - 3

BHL-FB-MFC-5100C-FM5.5

This equipment has been tested and found to comply with the limits for a Class

B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed

to provide reasonable protection against harmful interference in a residential

installation. This equipment generates, uses, and can radiate radio frequency

energy and, if not installed and used in accordance with the instructions, may

cause harmful interference to radio communications. However, there is no

guarantee that interference will not occur in a particular installation. If this

equipment does cause harmful interference to radio or television reception,

which can be determined by turning the equipment off and on, the user is

encouraged to try to correct the interference by one or more of the following

measures:

■ Reorient or relocate the receiving antenna.

■ Increase the separation between the equipment and receiver.

■ Connect the equipment into an outlet on a circuit different from that to which

the receiver is connected.

■ Consult the dealer or an experienced radio/TV technician for help.

Important

Changes or modifications not expressly approved by Brother Industries, Ltd.

could void the user’s authority to operate the equipment.

Industry Canada Compliance Statement

(For Canada Only)

This Class B digital apparatus complies with Canadian ICES-003.

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du

Canada.

International ENERGY STAR

Compliance

Statement

As an ENERGY STAR

Partner, Brother Industries,

Ltd. has determined that product meets the

NERGY STAR

guidelines for energy efficiency.

18 - 4

IMPORTANT INFORMATION

BHL-FB-MFC-5100C-FM5.5

Important Safety Instructions

Read all of these instructions.

Save them for later reference.

Follow all warnings and instructions marked on the product.

Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol

cleaners. Use a damp cloth for cleaning.

Do not use this product near water.

Do not place this product on an unstable cart, stand, or table. The product may fall, causing

serious damage to the product.

Slots and openings in the cabinet and the back or bottom are provided for ventilation; to

ensure reliable operation of the product and to protect it from overheating, these openings

must not be blocked or covered. The openings should never be blocked by placing the

product on a bed, sofa, rug, or other similar surface. This product should never be placed

near or over a radiator or heater. This product should never be placed in a built-in

installation unless proper ventilation is provided.

This product should be operated from the type of power source indicated on the label. If

you are not sure of the type of power available, consult your dealer or local power company.

This product is equipped with a 3-wire grounding type plug, a plug having a third

(grounding) pin. This plug will fit into only a grounding-type power outlet. This is a safety

feature. If you are unable to insert the plug into the outlet, contact your electrician to replace

your obsolete outlet. Do not defeat the purpose of the grounding-type plug.

Do not allow anything to rest on the power cord. Do not place this product where people

can walk on the cord.

If an extension cord is used with this product, make sure that the total ampere ratings on the

products plugged into the extension cord do not exceed the extension cord ampere rating.

Also, make sure that the total of all products plugged into the wall outlet does not exceed

15 amperes (USA only).

Do not place anything in front of the machine that will block received faxes. Do not place

anything in the path of received faxes.

Wait until pages have exited the machine before picking them up.

Never push objects of any kind into this product through cabinet slots, since they may touch

dangerous voltage points or short out parts resulting in the risk of fire or electric shock.

Never spill liquid of any kind on the product.

Do not attempt to service this product yourself, as opening or removing covers may expose

you to dangerous voltage points and/or other risks, and may void your warranty. Refer all

servicing to Authorized Service Personnel. A list of Authorized Service Centers has been

included for your convenience, or you may contact Customer Service for your nearest

Brother Authorized Service Center. (See

Brother Numbers, page i. )

This product does not have an ON/OFF switch. Therefore, it is very important that you have

easy access to the main plug and the main socket to which the plug is connected, in case the

main power to the MFC must be disconnected quickly.

Unplug this product from the wall outlet and refer servicing to Authorized Service

Personnel under the following conditions:

A When the power cord is damaged or frayed.

B If liquid has been spilled into the product.

C If the product has been exposed to rain or water.

D If the product does not operate normally when the operating instructions are

followed. Adjust only those controls that are covered by the operating instructions.

Improper adjustment of other controls may result in damage and will often require

extensive work by a qualified technician to restore the product to normal operation.

E If the product has been dropped or the cabinet has been damaged.

F If the product exhibits a distinct change in performance, indicating a need for service.

To protect your product against power surges, we recommend the use of a power protection

device (Surge Protector).

IMPORTANT INFORMATION

18 - 5

BHL-FB-MFC-5100C-FM5.5

Trademarks

The Brother logo is a registered trademark of Brother Industries, Ltd.

Brother is a registered trademark of Brother Industries, Ltd.

Multi-Function Link is a registered trademark of Brother Industries, Ltd.

Windows and Windows NT, Microsoft, MS-DOS, Excel and Word are

registered trademarks of Microsoft in the U.S. and other countries.

Macintosh and QuickDraw are a registered trademarks and iMac and iBook are

trademarks of Apple Computer, Inc.

PaperPort and TextBridge are registered trademarks of ScanSoft, Inc.

IBM, IBM PC and Proprinter are registered trademarks of International

Business Machines Corporation.

Hammermill and JetPrint PHOTO are a registered trademark of International

Paper.

Each company whose software title is mentioned in this manual has a Software

License Agreement specific to its proprietary programs.

All other brand and product names mentioned in this manual are

registered trademarks of their respective companies.

19 - 1

TROUBLESHOOTING AND ROUTINE MAINTENANCE

BHL-FB-MFC-5100C-FM5.5

Troubleshooting and

Routine Maintenance

Troubleshooting

Error Messages

As with any sophisticated office product, errors may sometimes occur. If this

happens, your MFC often identifies the problem and displays an error message.

The table below explains the most common error messages.

You can correct most problems by yourself. If you need additional help, call the

Brother fax-back system.

IMPORTANT

For technical and operational assistance, you must call the country where you

purchased the MFC. Calls must be made from within that country.

In USA: 1-800-521-2846

Or, visit us at: http://solutions.brother.com

ERROR MESSAGES

ERROR MESSAGE

CAUSE ACTION

CHECK

CARTRIDGE

An ink cartridge is not installed properly. Re-install the ink, seating it properly. See

page 19-16.

CHECK ORIGINAL Original was not inserted or fed properly, or

document scanned from ADF was longer

than about 40 inches (90cm).

See page 19-3.

CHECK PAPER

SIZE

You paper is not correct size. Reload the correct paper, and then press

Black Fax Start

CHECK PAPER MFC is out of paper.

Add paper, and then press Black Fax Start.

COMM. ERROR Poor phone line quality caused

communication error.

Try the call again. If problem continues,

call the telephone company to check your

phone line.

CONNECTION

FAIL

You tried to poll a fax machine that is not in

Polled Waiting mode.

Verify the other party’s polling setup.

COVER OPEN The scanner cover is not closed completely. Pull the Scanner Cover Release Button and

lift the top cover, then close it.

DISCONNECTED The other party or other party’s fax

machine terminated the call.

Try to transmit or receive again.

HIGH

TEMPERATURE

The print head detects high temperature. Use the MFC at the cool room or cool your

room.

TROUBLESHOOTING AND ROUTINE MAINTENANCE

19 - 2

BHL-FB-MFC-5100C-FM5.5

INK EMPTY One or more of the ink cartridges are

empty. The MFC will stop all print

operations (such as printing copies, faxes

and jobs from the PC). While memory is

available, black and white faxes will be

received into memory. If a sending

machine has a color fax, the MFC’s

“handshake” will request that the fax be

sent as black and white; if the sending

machine has the feature to convert it, the

color fax will be received into memory as a

black and white fax. MFCs connected with

a USB cable will be able to perform scan

operations; MFCs connected with a parallel

cable, will not scan.

To preserve good quality, the MFC

periodically cleans the print head. Also,

you can press Ink to start the cleaning when

needed. This cleaning process uses up ink

and can cause the ink to run out.

Replace the ink cartridges. See page. 19-16.

LOW

TEMPERATURE

The print head detects low temperature. Use the MFC at the warm room or warm

your room.

MACHINE ERROR

MFC has a mechanical problem. Call Brother Customer Service.

In USA: 1-800-284-4329

In Canada: 1-877-BROTHER

In Montreal: 1-514-685-6464

NEAR EMPTY One or more of the ink cartridges are

running out of ink. The MFC will stop

receiving color faxes. The MFC’s

“handshake” will request that it be sent in

black and white; if the sending machine has

the feature to convert it, the color fax will

be received into memory as a black and

white fax.

Order a new ink cartridge. See page. ii.

NO RESPONSE/

BUSY

The number you dialed does not answer or

is busy.

Verify the number and try again.

NOT REGISTERED You tried to access a Speed Dial number

that is not programmed.

Set up the Speed Dial number.

See page 7-1.

OUT OF MEMORY The data is too large for the MFC’s

memory.

See page 10-2.

PAPER JAM The paper is jammed in the MFC. See page 19-3.

DOC. COVER

OPEN

The document cover is open. Remove any paper from the ADF and close

the document cover.

ERROR MESSAGES

ERROR MESSAGE

CAUSE ACTION

19 - 3

TROUBLESHOOTING AND ROUTINE MAINTENANCE

BHL-FB-MFC-5100C-FM5.5

Original Jams and Paper Jams

Based upon where the original or printed sheet is jammed, follow the

appropriate set of instructions to remove it.

Original is Jammed in the top of the ADF Unit

Remove any paper from

the ADF that is not

jammed.

Lift the ADF cover

Pull the jammed original

out to the right.

Close the ADF cover.

Press Stop/Exit.

Original is Jammed inside the ADF Unit

Remove any paper from the

ADF that is not jammed.

Lift the document cover.

Pull the jammed original

out to the right.

Close the document cover.

Press Stop/Exit.

TROUBLESHOOTING AND ROUTINE MAINTENANCE

19 - 4

BHL-FB-MFC-5100C-FM5.5

Printer Jam or Paper Jam

Remove the jammed paper depending on where it is jammed in the MFC.

Paper is jammed in the multi-purpose sheet feeder.

Remove any paper

from the multi-

purpose sheet feeder

that is not jammed.

Pull up the jammed

paper to remove it.

Note

If you have difficulty

removing the jammed paper,

press and hold the Paper

Release Lever as you pull out

the page.

Note

To improve the reliability of paper feeding, turn on Secure Feed mode by pressing

the

Ink

and

Scan to

keys simultaneously. The MFC will then feed paper more

securely, but paper feeding will take a longer time. To turn off the Secure Feed

mode, simultaneously press

Ink

and

Scan to

again.

Note

PAPER JAM

occurs frequently,

install the Card Stock Support in the

feeder and reload the paper.

Or, try reloading the paper

upsidedown.

Paper

Release

Lever

Card Stock Support

19 - 5

TROUBLESHOOTING AND ROUTINE MAINTENANCE

BHL-FB-MFC-5100C-FM5.5

Paper is jammed inside the MFC.

Open the Scanner Cover by

releasing the Scanner Cover

release lever and lifting the

Scanner Cover.

Remove the jammed paper.

Close the Scanner Cover.

Paper is jammed inside the front of the MFC.

Pull the paper toward you.

Note

If the jammed paper is under

the Print Head, unplug the

MFC, and then you can move

the Print Head to remove the

paper.

Scanner Cover

TROUBLESHOOTING AND ROUTINE MAINTENANCE

19 - 6

BHL-FB-MFC-5100C-FM5.5

Paper is jammed inside the back of the MFC.

If the paper rips, the pieces of paper may get stuck inside the back of the

machine.

Remove any paper from the multi-purpose sheet feeder that is not jammed.

Open the paper jam cover.

To loosen the paper, slide the paper width guide to the widest position.

Use tweezers to pull out the ripped pieces of paper.

Close the paper jam cover.

Paper Width Guides

19 - 7

TROUBLESHOOTING AND ROUTINE MAINTENANCE

BHL-FB-MFC-5100C-FM5.5

If You Are Having Difficulty with Your MFC

If you think there is a problem with your MFC, make a copy first. If the copy

looks good, the problem is probably not your MFC. Check the chart below and

follow the troubleshooting tips.

If you have any other problems, visit us at:

http://solutions.brother.com

DIFFICULTY SUGGESTIONS

Printing or Receiving Faxes

Condensed Print and Horizontal

Streaks / Top and Bottom of

Sentences Are Cut Off

If your copy looks good, you probably had a bad connection, with static or

interference on the phone line. If the copy looks bad, call Brother Customer

Service at 1-800-284-4329 (in USA), 1-877-BROTHER (in Canada) or

1-514-685-6464 (in Montreal).

Poor Quality Print Make sure the Printer Driver matches the type of paper you are using (see

page 12-2). If you are using plain paper, try using recommended special

paper (see Chapter 2). Don’t handle the paper until the ink is dry. Adjust

the Vertical Alignment ( See Print Quality Check, page 19-10).

Smudged stain on the top center of the

printer page

Change Paper Thickness to Thick in the Paper tab of the Print dialog box,

in the Printer Driver setting.

Printing Too Dark or Too Light Make sure your ink cartridges are fresh. Cartridges are good up to two

years, after that the ink may become clogged. Cartridge expiration dates are

printed on the package. Make sure the Printer Driver matches the type of

paper you are using (see page 12-2). Try using recommended special paper

(see Chapter 2). The recommended environment for your MFC is between

68°F to 91°F.

Printing Appears Dirty or Ink Seems

to Run

Make sure you are using the recommended paper (see Chapter 2). Don’t

handle the paper until the ink is dry.

The recommended environment for your MFC is between 68°F to 91°F.

White Lines in Text or Graphics Clean the print head (See Cleaning the Print Heads, page 19-9).

Stains Appear on the Reverse Side or

at the Bottom of the Page

Make sure the Printer Platen and Pick Up Roller are not dirty with ink mist.

(See page 19-16).

Vertical Black Lines When Receiving The sender’s scanner may be dirty. Ask the sender to make a copy to see if

the problem is with the sending machine. Try receiving from another fax

machine.

If the problem continues, call Brother Customer Service at 1-800-284-4329

(in USA), 1-877-BROTHER (in Canada) or 1-514-685-6464 (in

Montreal).

Received color fax prints only in

B & W.

Replace the color ink cartridges that are empty or nearly empty, and then

ask the other party to send the color fax again. (See Replacing the Ink

Cartridges, page 19-16.)

Left and Right margins are cut off Turn on Auto Reduction. (See Printing a Reduced Incoming Fax (Auto

Reduction), page 5-3.)

Phone Line or Connections

MFC Does Not Answer When Called Make sure the MFC is in the correct receiving mode for your setup (either

MANUAL, FAX ONLY, or EXT. TEL/TAD). Check for dial tone. If

possible, call your MFC to hear it answer. If there is still no answer, check

the telephone line cord connection. If there is no ringing when you call your

MFC, call your telephone company to check the line.

Sending Faxes

Poor Transmitting Quality Try changing your resolution to FINE or S.FINE. Make a copy to verify

your MFC’s scanner operation.

TROUBLESHOOTING AND ROUTINE MAINTENANCE

19 - 8

BHL-FB-MFC-5100C-FM5.5

Transmission Verification Report

says “Result:NG”

There is probably temporary noise or static on the line. Try sending the fax

again. If you send a PC FAX message and get “Result:NG” on the

Transmission Verification Report, your MFC may be out of memory. To

gain extra memory, you can turn off Fax Storage (See page 8-2), print fax

message in memory (See page 5-4) or cancel a delayed fax or polling job

(See page 5-6). If the problem continues, call the telephone company to

check your phone line.

Vertical Black Lines When Sending If the copy you made shows the same problem, your scanner is dirty

(See Cleaning the Scanner, page 19-15).

Handling Incoming Calls

MFC “Hears” Voice as CNG Tone If your MFC is set to Easy Receive ON, it is more sensitive to sounds. Your

MFC may mistakenly interpret certain voices or music on the line as a

calling fax machine and respond with fax receiving tones. Deactivate the

fax by pressing Stop/Exit. Try avoiding this problem by turning Easy

Receive to OFF. (See Easy Receive, page 5-3.)

Transferring a Fax Call to the MFC If you answered at the MFC, press Black Fax Start and hang up

immediately. If you answered at an extension phone, press your Fax

Receive Code (default setting is 51). When your MFC answers, hang up.

Custom Features on a Single Line If you have Call Waiting, Caller ID, Call Waiting/Caller ID, Ring Master,

Voice Mail, an alarm system or any other custom feature on a single phone

line with your MFC, it may create a problem sending or receiving fax data.

For example: If you are sending or receiving a fax message while a custom

feature signal comes through on the line, the signal can temporarily

interrupt or disrupt the fax data. Brother’s ECM feature should help

overcome this problem. This condition is related to the telephone system

industry and is common to all devices that send and receive information on

a single, shared line with custom features. If avoiding a slight interruption

is crucial to your business, a separate line with no custom features is

recommended.

Printer Difficulties

Horizontal lines appear in Text or

Graphics.

Clean the print head (See Cleaning the Print Heads, page 19-9). If you

clean the print heads five times and the print has not improved, call Brother

Customer Service at 1-800-284-4329 (in USA), 1-877-BROTHER

(in

Canada) or 1-514-685-6464 (in Montreal).

Scanning Difficulties

TWAIN Errors appear while scanning Make sure the Brother TWAIN Driver is selected as the primary source. In

PaperPort

, click File Select Source, highlight the Brother TWAIN Driver

and click Select.

Software Difficulties

Cannot perform ‘2 in 1’ printing. Check that the paper size setting in the application and in the printer driver

are the same.

Cannot print when using Paint Brush. Try setting the Display setting to ‘256 colors.’

Cannot print when using Adobe

Illustrator.

Try to reduce the printing resolution.

Thick line and thin line appear

alternately. (banding)

Turn OFF ‘Bi-Directional Printing’ from the ‘Quality/Color’ tab in the

printer driver.

There are some dense lines. Turn ON ‘Reverse Order’ from the ‘Paper’ tab in the printer driver.

When using ATM fonts, some

characters are missing or some

characters are printed in the same

place.

If you are using Windows

95 or 98, select ‘Printer Settings’ from the

‘Start’ menu. Open ‘Brother XXXX’ properties. Click ‘Spool Setting’ on

the ‘Details’ tab. Select ‘RAW’ from ‘Spool Data Format.’

DIFFICULTY SUGGESTIONS

19 - 9

TROUBLESHOOTING AND ROUTINE MAINTENANCE

BHL-FB-MFC-5100C-FM5.5

How to Improve Print Quality

Cleaning the Print Heads

Clean the print head if you get a horizontal line in the text or graphics on your

printed pages. There are two print heads; each contains two print cartridges. You

can clean either black and cyan, yellow and magenta or all four colors by

pressing Ink.

Caution

Do NOT clean the print head by touching it with your hand or a cloth.

Press Ink.

Press 1 to choose 1.CLEANING.

Press to choose the color you want to clean, and then press Menu/Set.

The MFC will clean the print head automatically. When cleaning is finished, the

MFC will go back online automatically.

Printing is slow. In the Quality/Color tab of the Print dialog box, select Auto in the

Document section.

True2Life is not working correctly. If the image data is not full color (such as 256 color) in your application,

True2Life does not function. Please use at least 24 bit color data with the

True2Life feature.

“Unable to write to LPT1” or “LPT1

already in use” Error Message

appears.

1.Make sure the MFC is on (plugged into the AC outlet) and that it is

connected directly to the computer using the IEEE-1284 bi-directional

parallel cable. The cable must not go through another peripheral device

(such as a Zip Drive, External CD-ROM Drive, or Switch box).

2.Make sure the MFC is not displaying an error message on the LCD.

3.Make sure no other device drivers, which also communicate through the

parallel port, are running automatically when you boot up the computer

(such as, drivers for Zip Drivers, External CD-ROM Drive, etc.).

Suggested areas to check: (Load=, Run=command lines in the win.ini file

or the Startup Group).

4.Check with you computer manufacturer to confirm that the computer’s

parallel port settings in the BIOS are set to support a bi-directional

machine, i.e., Parallel Port Mode-ECP

“MFC is Busy” or “MFC Connect

Failure” Error Message appears.

“MFC Connect Failure” If the MFC is not connected to your PC and you have loaded the Brother

software, the PC will show “MFC Connect Failure” each time you restart

Windows

. You can ignore this message or you can turn it off by deselect

the AutoLoad PopUp check box in the Brother Control Center chapter.

(See How to Turn Off AutoLoad, page 13-2.)

Note

If you clean the print head at least five times and the print has not improved, call

Brother Customer Service for assistance at 1-800-284-4329 (in

USA

1-800-853-6660 (

in Canada

), or 1-514-685-6464 (

in Montreal

DIFFICULTY SUGGESTIONS

TROUBLESHOOTING AND ROUTINE MAINTENANCE

19 - 10

Print Quality Check

If the print quality is not satisfactory, you can print a Print Quality Check Sheet

to help you identify settings you may need to change.

Press

Menu/Set

Press

Black Fax Start

The MFC begins printing the Print Quality Check Sheet.

The LCD shows:

Check the sheet to see if the quality and alignment are OK by following STEPs

A and B.

STEP A: Color Block Quality Check

The LCD shows:

Check the quality of the four color blocks in the sheet. (BLACK/CYAN/

YELLOW/MAGENTA).

If the quality is OK for all colors, press

(

YES

) to go to

STEP B

––

If white horizontal lines appear in some color blocks below, press

(

The LCD will ask you if the print quality

is OK for each color.

Press

(

) for any color with a problem.

The LCD shows:

Press

(

YES

). the MFC will start cleaning the colors.

After cleaning is finished, press

Black Fax Start

. The MFC will start printing

the Print Quality Check Sheet again and then return to

STEP A

. If

STEP A

OK, press

to proceed to

STEP B

OK Poor

4.TEST PRINT

IS STEP “A” OK?

1.YES 2.NO

IS STEP “A” OK?

1.YES 2.NO

BLACK OK?

1.YES 2.NO

START CLEANING?

1.YES 2.NO

19 - 11

TROUBLESHOOTING AND ROUTINE MAINTENANCE

BHL-FB-MFC-5100C-FM5.5

STEP B: Alignment Check

The LCD shows:

Check the 600 DPI and 1200 DPI test prints to see if number 5 most closely

matches number 0. If the number 5 sample of both the 600 DPI and 1200 DPI

are the best matches, press

1 (YES) to finish STEP B––OR––

If another test print number is a better match for either 600 DPI or 1200 DPI,

press

2 (NO) to select it.

For 600 DPI, press the number of the test

print that most closely matches the

number 0 sample (1-8).

For 1200 DPI, press the number of the

test print that most closly matches the

number 0 sample (1-8).

Repeat Steps 1 and 2 (in Print Quality Check) to print another sample Print

Quality Check Sheet and then check it.

Press Stop/Exit.

When an ink head nozzle is clogged

the printed sample looks like this.

After the ink head nozzle is cleaned,

the horizontal lines are gone.

IS STEP “B” OK?

1.YES 2.NO

600 DPI

1200 DPI

}

Do NOT select

600DPI ADJUST

SELECT BEST #

1200DPI ADJUST

SELECT BEST #

TROUBLESHOOTING AND ROUTINE MAINTENANCE

19 - 12

BHL-FB-MFC-5100C-FM5.5

If you still see missing ink in this Print Quality Check Sheet, repeat the cleaning and

test print procedures at least five times. If ink is still missing after the fifth cleaning

and test print, replace the ink cartridge for the clogged color. (Perhaps the ink cartridge

was in your MFC over six months or the expiration date written on the cartridge

package has passed. Or, the ink may not have been stored properly before use.)

After replacing the ink cartridge, check it by printing another Print Quality

Check Sheet. If the problem still exists, repeat the cleaning and test print

procedures at least five times for the new ink cartridge. If ink is still missing,

call Customer Service at 1-800-284-4329 (

in USA), 1-877-BROTHER (in

Canada

) or 1-514-685-6464 (in Montreal).

Caution

Do NOT touch the print head. Touching the print head may cause permanent

damage and may void the print head’s warranty.

Packing and Shipping the MFC

Whenever you transport the MFC, use the packing materials that came with your

MFC. If you do not pack the MFC correctly, you could void your warranty.

Caution

■ Do NOT unplug the MFC after a print job until you hear the final click.

Remove all the ink

cartridges and attach the

white shipping cover.

(See

Replacing the Ink

Cartridges

, page 19-16.)

Attach the protective

yellow bar.

To attach the white shipping cover

Protective

Yellow Bar

19 - 13

TROUBLESHOOTING AND ROUTINE MAINTENANCE

BHL-FB-MFC-5100C-FM5.5

Unplug the MFC from the telephone wall socket.

Unplug the MFC from the AC outlet.

Unplug the Parallel cable or USB cable from the MFC.

Remove the telephone line cord, and place them in original packing materials or

protective wrapping.

Wrap the MFC in the plastic bag.

Place the MFC in the

original carton with the

original packing material.

TROUBLESHOOTING AND ROUTINE MAINTENANCE

19 - 14

BHL-FB-MFC-5100C-FM5.5

Pack additional parts

(cord and printed

materials) in the carton.

DO NOT pack the used

ink cartridges.

Close the carton.

Note

If you are returning the MFC to Brother as part of the Brother Exchange

Service, pack only the MFC. Keep all separate parts to use with your

“Exchange” machine.

19 - 15

TROUBLESHOOTING AND ROUTINE MAINTENANCE

BHL-FB-MFC-5100C-FM5.5

Routine Maintenance

Cleaning the Scanner

Unplug the MFC and lift the document cover. Clean the scanner glass and the

white film with isopropyl alcohol on a lint-free cloth.

Open the ADF cover. Clean the white bar and the glass strip under the bar with

isopropyl alcohol on a lint-free cloth.

Document

Cover

White Film

White Bar

Glass Strip

TROUBLESHOOTING AND ROUTINE MAINTENANCE

19 - 16

BHL-FB-MFC-5100C-FM5.5

Cleaning the MFC Printer Platen

WARNING

■ Be careful not to touch the paper feed star wheels and flat cable, and encode film.

■ Be sure to unplug the MFC from the AC power outlet before cleaning the printer

platen.

To clean your MFC printer platen, wipe it with a lint free cloth that is dry.

Replacing the Ink Cartridges

Your MFC is equipped with an ink dot counter that automatically monitors the

ink level in each color cartridge. When the counter detects an ink cartridge is

running out of ink, the MFC will notify you with a message on the LCD.

The LCD shows you which color cartridges are low or empty. Be sure to follow

the LCD prompts so you replace the color cartridges in the appropriate order.

When the ink cartridges are running low, you must use Ink to begin the

cartridge replacement (Steps 1 to 3). If the ink is empty, skip to Step 4.

Press Ink.

Press 2 to choose 2. REPLACE INK.

If one or more ink cartridges are empty, for example Black, the LCD shows INK

EMPTY BLACK and PLS OPEN COVER.

Pull the Scanner cover release lever and lift the Scanner cover.

Do NOT Touch!Clean Here

Flat Cable

Do NOT Touch!

Paper Feed Star Wheel

Do NOT Touch!

Encode Film

19 - 17

TROUBLESHOOTING AND ROUTINE MAINTENANCE

BHL-FB-MFC-5100C-FM5.5

Press the appropriate colored ink cartridge cover to open it, and then remove the

ink cartridge.

Open the new ink cartridge bag for the color shown on the LCD, and then take

out the ink cartridge.

Hold the new ink

cartridge as shown in

the illustration, and

then peel the sealing

tape from the side of

the ink cartridge.

Carefully peel the tape

in the direction away

from you.

Each color has its own correct position. Insert the new ink cartridge into its

carriage, and then close the ink cartridge cover by pressing until it clicks.

After installing the ink cartridges, close the Scanner cover. Your MFC prepares

for a “head cleaning” and goes online. The LCD prompts you to verify a new

ink cartridge was inserted for each color you removed. Example: DID YOU

CHANGE BLCK? 1. YES 2. NO.

If the ink cartridge you installed is not a brand new one, please make sure to

select 2.

For each new cartridge, press 1 on the dial pad to reset the ink dot counter for

that color automatically.

Note

To prevent spilling ink and staining your hands and clothing, remove the

sealing tape gently.

PUSH

PUSHPUSH

Ink Cartridge CoversInk Cartridge Covers

Opening

Peel in the direction

away from you!

TROUBLESHOOTING AND ROUTINE MAINTENANCE

19 - 18

BHL-FB-MFC-5100C-FM5.5

The MFC will enter a cleaning cycle for approximately 3 minutes for each

replaced cartridge. The LCD alternately shows CLEANING and PLEASE

WAIT.

When the MFC completes the cleaning cycle, the LCD returns to Standby mode

(date and time).

WARNING

If ink gets in your eyes, irrigate them with water immediately and consult a

doctor if you are concerned.

Caution

■ DO NOT remove ink cartridges if you do not need to replace them. If you do

so, it may reduce the ink quantity and the printer will not know the quantity of

ink left in the cartridge.

■ DO NOT shake the ink cartridges, because the ink may spill when you take off

the sealing tape.

■ If ink stains your body or clothing, wash with soap or detergent immediately.

■ If you install an ink cartridge in the wrong color position, you must clean the

print head several times before you start printing (after correcting the cartridge

installation) because the colors were mixed.

■ Once you open an ink cartridge, install it in the MFC and use it up within six

months of installation. Use unopened ink cartridges by the expiration date

written on the cartridge package.

■ DO NOT refill the ink cartridges. Attempting to use refilled cartridges and using

incompatible inks may cause damage to the print head in this machine and such

damage will not be covered by warranty. Warranty coverage does not apply to

problems caused by the use of 3rd party ink or 3rd party ink cartridges. Use only

genuine Brother ink cartridges.

If you still cannot solve a problem with your MFC, call Brother Customer

Service (See

Brother Numbers, page i).

Note

If the INK EMPTY message is on the display after you have installed ink

cartridges, check that the ink cartridges are installed correctly.

S - 1

SPECIFICATIONS

BHL-FB-MFC-5100C-FM5.5

Specifications

Product Description

The MFC-5100C is a

5in1

Multi-Function Center: Color Printer, Color Copier

(multiple copies), Color Scanner, Plain Paper Fax and Color PC Fax (via your PC).

Fax

Compatibility ITU-T Group 3

Coding System MH/MR/MMR/JPEG

Modem Speed 14400/12000/9600/7200/4800/2400

Automatic Fallback

Document Size ADF Width: 5.8" to 8.5" (148 mm to 216 mm)

ADF Length: 5.7" to 14.0" (145 mm to 356 mm)

Scanner Width: Max. 8.5" (216 mm)

Scanner Length: Max. 11.7" (297 mm)

Scanning Width 8.2 inches (208 mm)

Printing Width 8 inches (203.2 mm)

Automatic Document

Feeder (ADF)

up to 30 sheets (20 lb.)

Multi-purpose Sheet

Feeder

100 Sheets (20 lbs.)

Printer Type Ink Jet

Gray Scale 256 levels (Error Diffusion)

Display LCD, 16 characters

Polling Types Standard, Sequential

Contrast Control Automatic/Super Light/Super Dark

(manual setting)

Resolution • Horizontal 203 dot/inch (8 dot/mm)

•

Vertical Standard — 98 line/inch (Black)

(3.85 line/mm)

—

196 line/inch (Color)

(7.7 line/mm)

Fine —

196 line/inch (Black/Color)

(7.7 line/mm)

Photo —

196 line/inch (Black)

(7.7 line/mm)

Superfine — 392 line/inch (Black)

(15.4 line/mm)

SPECIFICATIONS

S - 2

BHL-FB-MFC-5100C-FM5.5

Fax (Continued)

* “Pages” refers to the “Brother Standard Chart No. 1” (a typical business

letter, Standard resolution, MMR code). Specifications and printed materials

are subject to change without prior notice.

Printer

Printing

Memory Capacity 4 MB (up to 200 pages*)

Speed Dial 40 stations

Automatic Redial 3 times at 5 minute intervals

Auto Answer 0, 1, 2, 3, 4 or 5 rings

Communication Source Public switched telephone network

Operating Environment 50–95° F (10–35° C)

Best Print Quality 68–91° F (20–33° C)

Power Source 120V AC 50/60Hz

(USA, Canadian Version Only)

Power Consumption Standby: under 13.5 watts

Operating: under 40.0 watts

Dimensions 18.4 × 18.4 × 14.5 (inches)

468 × 467 × 368 (mm)

Weight 24.3 1b/11 kg

Print Method Piezo with 75 × 4 nozzles

Resolution 2400 × 1200 dots per inch (DPI)

1200 × 1200 dots per inch (DPI)

600 × 600 dots per inch (DPI)

600 × 300 dots per inch (DPI)

600 × 150 dots per inch (DPI)

Print Speed up to 10 pages/minute (Mono)

up to 8 pages/minute (Color)

Print Width 8 inches (203.2 mm)

Disk-Based Fonts 35

S - 3

SPECIFICATIONS

BHL-FB-MFC-5100C-FM5.5

Controller

Computer Requirements

Parallel Interface A bi-directional shielded parallel that is

IEEE 1284 compliant and no longer than 6 feet

(1.8m). You must attach the bundled filter core

and filter tie.

USB Interface A Standard Universal Serial Bus cable that is no

longer than 6 feet (1.8m).

Note

To meet FCC emission requirements for the MFC, you must attach the bundled

filter core and cable tie to the Parallel cable.

Processor

Minimum Speed

Minimum

RAM

Recommended

RAM

Available Hard

Disk Space

Minimum System Requirements

Computer Platform

& Operating System Version

95, 98, 98SE

Workstation 4.0

2000 Professional

OS 8.5 – 8.51 (Printing Only)

OS 8.6 – 9.2

(Printing and Scanning)

Mac OS X v.10/10.1 (Printing Only)

Windows

Operating

Systems

Apple

iMac

/iBook

G3/G4 Operating

Systems

Pentium 75MHz

Pentium 150MHz

Pentium 75MHz

Pentium 133MHz

Pentium 233MHz

24MB

32MB

64MB

All base models meet minimun requirements

32MB

64MB

128MB

50MB

NOTE: USB is not supported under Windows

95 or Windows NT

4.0

All registered trademarks referenced herein are the property of their respective companies.

Printer Driver can be downloaded from http://solutions.brother.com

SPECIFICATIONS

S - 4

BHL-FB-MFC-5100C-FM5.5

Print Media

Consumable Items

Paper Input Automatic loading from the Multi-Purpose

Sheet Feeder

■ Paper type:

Plain paper, inkjet paper (coated paper),

glossy paper, transparencies and envelopes

■ Paper size:

Letter, Legal, A4, A5, B5, Executive,

envelopes (commercial No. 10, DL, C5),

Postcard, Index card.

Width 3.5–8.5" (89–216 mm)

Length 5.0–14" (127–356 mm)

Weight 17–32 lb (64–120 g/m

)

Thickness 0.003–0.006" (0.08–0.15 mm)

envelopes: up to 0.02" (0.52 mm)

postcard: up to 0.009" (0.23 mm)

index card: up to 0.006" (0.15 mm)

■ Maximum feeder capacity: Approx. 100

sheets of 20 lb (75 g/m

) plain paper.

Paper Output Approximately 50 sheets of plain paper

(Face up print delivery to the paper output tray)

To prevent smearing the ink, we recommend

removing printed pages from the paper output

tray immediately after they exit the machine.

Ink Black and 3 individual color ink cartridges separate

from the two print heads.

Service Life of Ink

Cartridge

Approximately 950 page/Black cartridge at 5%

coverage with 600 × 150dpi resolution (Draft).

Approximately 450 page/Color cartridge at 5%

coverage with 600 × 150dpi resolution (Draft).

Note

These numbers are based on consecutive printing; the

numbers will vary based on print frequency and number

of pages.

The MFC periodically cleans the print head to maintain

print quality. This process consumes a small amount of

ink.

G - 1

GLOSSARY

BHL-FB-MFC-5100C-FM5.5

Glossary

ADF (Automatic Document Feeder) Refers to the number of pages that can be placed in the

document feeder and fed one at a time automatically.

Auto Dial List A listing of names and numbers stored in Speed Dial memory, in numerical

order.

Automatic E-Mail Printing Software application that automatically prints incoming e-mail

messages on the MFC (on the CD-ROM).

automatic fax transmission Sending a fax without picking up the handset of an external or

extention phone.

Automatic Redial A feature that enables your MFC to redial the last fax number if the original

fax did not go through because the line was busy.

Backup Print Sets your MFC to print a copy of every fax that is received and stored in memory.

This is a safety feature so you will not lose messaage during a power failure.

beeper The sound the keys make when they are pressed, an error occurs or a document has been

received or transmitted.

beeper volume Volume setting for the beep when you press a key or make an error.

Brightness Changing the Brightness makes the whole image lighter or darker.

Broadcasting The ability to send the same fax message to more than one location.

Cancel Job Cancels a programmed job, like Delayed Fax or Polling.

CNG tones The special tones (beeps) sent by fax machines during automatic transmission to

tell the receiving machine that they are a from fax machine.

communication error (or Comm. Error) An error during fax sending or receiving, usually

caused by line noise or static.

Coding Method Method of coding the information contained in a document. All fax machines

must use a minimum standard of Modified Huffman (MH). Your fax machine is capable of

greater compression methods, Modified Read (MR) and Modified Modified Read (MMR), if

the receiving machine has the same capability.

Compatibility Group The ability of one fax unit to communicate with another. Compatibility

is assured between ITU-T Groups.

Contrast Setting to compensate for dark or light documents, by lightening dark documents or

darkening light documents.

Delayed Fax Sends your fax at a later time that day.

Distinctive Ring A service purchased from the Telephone Company that provides another

phone number on an existing phone line. The Brother MFC uses the new number to simulate

a dedicated fax line.

Dual Access Your MFC can scan outgoing faxes or scheduled jobs into memory at the same

time it is sending a fax or receiving or printing an incoming fax.

GLOSSARY

G - 2

BHL-FB-MFC-5100C-FM5.5

Easy Receive Enables your MFC to respond to CNG tones if you interrupt a fax call by

answering it.

ECM (Error Correction Mode) Detects errors during fax transmission and resends the

page(s) of the document that had an error.

E-Mail Printing Software application that automatically retrieves your e-mail messages from

your POP3 server and prints them on your MFC.

extension phone A telephone on the fax number that is plugged into a separate wall jack.

external phone A TAD (telephone answering device) or telephone that is plugged into the

EXT jack of your MFC.

Fax Activity Report Lists information about the last 200 incoming and outgoing faxes. TX

means Transmit. RX means Receive.

Fax Forwarding Sends a fax received in memory to another preprogrammed fax number.

Fax Storage You can print stored faxes later, or retrieve them from another location using Fax

Forwarding, Paging, or Remote Retrieval functions.

fax tones The signals sent by sending and receiving fax machines while communicating

information.

Fine Mode Resolution is 196

× 203 dpi. It is used for small print and graphs.

gray scale The shades of gray available for copying and faxing photographs.

group number A combination of Speed Dial numbers that are stored on a Speed Dial for

Broadcasting.

Ink button Cleans the print head and/or resets the ink dot counter after replacing an ink

cartridge.

interval The preprogrammed time period between automatically printed Activity Reports. You

can print Activity Reports on demand without interrupting this cycle.

LCD (liquid crystal display) The display screen on the MFC that shows interactive messages

during On-Screen Programming and defaults to the date and time when the machine is idle.

manual fax When you lift the handset of your external telephone so you can hear the receiving

fax machine answer before you press Start to begin transmission.

Multi-Function Link Pro

Suite Turns your MFC into a printer and a scanner and enables PC

faxing using the MFC.

Next Fax Reservation Dual Access accepts the next original in the ADF for transmission

while the Memory is full.

OCR (optical character recognition) The bundled ScanSoft™ TextBridge

software

application converts an image of text to text you can edit.

Out of Paper Reception Receives faxes into the MFC’s memory when the machine is out of

paper.

Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static

on overseas phone lines.

Paging Feature enables your fax unit to call your pager when a fax is received into its memory.

Pause Allows you to place a 3.5 second delay in the dialing sequence stored on Speed Dial

numbers.

G - 3

GLOSSARY

BHL-FB-MFC-5100C-FM5.5

Photo mode A resolution setting that uses varying shades of gray for the best representation of

photographs.

Polling The process of a fax machine calling another fax machine to retrieve waiting fax

messages.

printer alarm Audible alarm when the printer is not able to print.

Pulse (For Canada Only) A form of rotary dialing on a telephone line.

Real Time Transmission When memory is full, you can send documents in real time.

Reduction Reduces the size of incoming faxes.

remaining jobs You can check which jobs are waiting in memory and cancel jobs individually.

Remote Activation Allows you to transfer a fax call, answered at an external or extension

phone, to the MFC.

Remote Retrieval Access The ability to access your MFC remotely from a touch tone phone.

Remote Retrieval Access Code The four-digit code (159 ) that allows you to call and

access your MFC from a remote location.

Resolution The number of vertical and horizontal lines per inch. See: Standard, Super Fine and

Photo.

Ring Delay The number of rings before the MFC answers in FAX mode.

Ring Volume Volume setting for the MFC’s ring.

scanning The process of sending an electronic image of an original paper document into your

computer.

ScanSoft™ PaperPort

for Brother Document management application where you can

view received faxes and scanned image.

speed dial A preprogrammed number for easy dialing. You must press the

Search/Speed Dial button and then

#, two digit code to start the dialing process.

Standard resolution 98

× 203 dpi. It is used for regular size text and quickest transmission.

Station ID The stored information that appears on the top of faxed pages. It includes the

sender’s name and fax number.

Super fine resolution 392

× 203 dpi. Best for very small print and line art.

TAD (telephone answering device) You can connect an external TAD to the EXT. jack of

the MFC for EXT. TEL/TAD mode.

Temporary Settings You can select certain options for each fax transmission without

changing the default settings.

transmission The process of sending documents over the phone lines from your MFC to the

receiving fax machine.

Transmission Verification Report A listing of each transmission, that shows its date, time

and number.

True 2 Life Adjusts the color in the image for better print quality by improving sharpness, white

balance and color density.

User Settings A printed report that shows the current settings of your MFC.

INDEX

I - 1

BHL-FB-MFC-5100C-FM5.5

Index

access codes, storing and dialing 7-4

accessories and supplies ii

ADF (Automatic Document Feeder) 6-1

ADF cover 19-3

alternating displays 3-1

assembly 2-6

extension 2-8

grounded 3-prong plug 2-7

ink cartridges, installing 2-10

loading paper 2-9

paper tray 2-8

paper wire extension 2-8

automatic

dialing 7-4

fax receive 5-1

fax redial 6-5

transmission 6-5

Broadcasting 7-5

setting up Groups for 7-3

Brother

accessories and supplies ii

Brother numbers i

Customer Service i

fax-back system i

Frequently Asked Questions (FAQs) i

product support i

test sheet, sending 1-2

Warranties iii, iv, vi

Brother Control Center

using and configurating 13-1 to 13-15

canceling

fax forwarding 8-4

fax jobs in memory 5-6

jobs awaiting redial 6-7

paging 8-4

scheduled job 5-6

cleaning

cycle 2-12

print head 19-9

printer platen 19-16

scanner 19-15

CNG tones 1-5

connecting 2-1

external TAD 2-13

external telephone 2-13

control panel, overview 1-3

copy

brightness 10-6

color adjustment 10-10

contrast 10-10

default settings 10-9

enlarging 10-3

keys 10-3

multiple 10-1

paper 10-6

quality 10-4, 10-9

reducing 10-3

scanner glass 10-2

single 10-1

sorting 10-7

temporary settings 10-3

Credit Card Numbers 7-4

custom telephone features 2-18, 19-8

I - 2

INDEX

BHL-FB-MFC-5100C-FM5.5

Date and Time 4-2

Delayed Batch Transmission 6-8

Delayed Fax 6-8

dialing

a pause 7-6

access codes and credit card numbers

7-4

automatic fax redial 6-5

Fax Redial 7-6

Groups 7-5

Search 7-4

Speed Dial numbers 7-4

drivers

Macintosh 17-1

printer 12-1

TWAIN Compliant 14-4

Dual Access 6-5

Easy Receive 5-3

ECM (Error Correction Mode) 1-6

entering text 4-3

envelopes 2-4, 2-5

error messages on LCD 19-1

BLCK 1. YES 2. NO 19-17

CHECK PAPER 19-1

CLEANING 19-18

CLEANING BLACK 2-12

COMM. ERROR 19-1

DID YOU CHANGE 19-17

INK EMPTY 19-2

MEMORY FULL 19-2

NOT REGISTERED 19-2

OUT OF MEMORY

while scanning a document 6-6, 10-2

extension telephone, using 5-4

external telephone 2-13

fax codes

Fax Receive Code 5-4

Remote Retrieval Access Code 8-3

Telephone Answer Code 5-4

troubleshooting 5-4

Fax Forwarding 8-1

changing remotely 8-4, 8-5

programming a number 8-1

Fax Receive Code 5-3, 5-4

Fax Storage 8-2

printing from 5-4

turning on 8-2

fax, stand-alone

receiving 5-1

difficulty 19-7

erasing from the memory 8-4

forwarding 8-1, 8-4

polling 5-5

reducing to fit on paper 5-3

retrieving from a remote site 8-5

ring delay, setting 5-2

sending

automatic transmission 6-5

canceling from memory 6-7

color fax 6-5

contrast 6-4

delayed 6-8

from memory (dual access) 6-5

manual transmission 6-5

overseas 6-7

polling 6-9

Real Time Transmission 6-6

resolution 6-4

FCC notices 18-1

gray scale S-1

Groups for Broadcasting 7-3

HELP 3-1, 9-2

INDEX

I - 3

BHL-FB-MFC-5100C-FM5.5

ink cartridges 2-1, 2-11, 2-12

Ink Dot Counter 2-12

Ink Management 1-3

installing 2-10

replacing 19-16

jacks 2-15, 2-16

convert to RJ11 jack 2-16

EXT. jack

external telephone 2-13

TAD (answering machine) 2-13

triplex adapter 2-16

jams

original 19-3

paper 19-3

LCD (Liquid Crystal Display) 1-3, 3-1

Macintosh

G3, G4 or iMac™ or iBook™

17-1

maintenance, routine 19-15

manual

receive 5-1

transmission 6-5

Memory Storage 4-5

Menu mode 3-1

programming at-a-glance 3-1

multi-line connections (PBX) 2-17

multi-purpose sheet feeder 2-8

loading paper 2-9

Options key (copying) 10-5

Brightness 10-5

Paper Size 10-5

Paper Type 10-5

sorting 10-5

Special Copy Options 10-5

packing list 2-1

Paging 8-1, 8-2

programming your pager number 8-1

Paper 2-3

capacity 2-4

jam 19-3

loading 2-9

Size 4-1

size of original 6-1

Specifications 2-4

Type 4-1

PaperPort

accessing 14-5

exporting 14-4

importing 14-4

uninstall 14-1

PC FAX (For Windows

) 15-3

sending

address book 15-7

cover page 15-13

facsimile style 15-14

group 15-9

setting up 15-3

simple style 15-16

phone line

connections 2-14

difficulties 19-7

multi-line (PBX) 2-17

roll-over lines 2-15

two-line phone system 2-15

Polling

receiving 5-5

sending 6-9

sequential receiving 5-5

power 2-2, 2-7

cord 2-7

electrical outlet 2-7

failure 4-5

area 2-5

difficulty 19-7

fax from memory 5-4

I - 4

INDEX

BHL-FB-MFC-5100C-FM5.5

Improving quality 19-9

jams 19-4

resolution S-2

size 2-4

specifications S-2

Quality key (copying) 10-3, 10-4

Receive mode

EXT.TEL/TAD 5-1

FAX ONLY 5-1

MANUAL 5-1

Redial/Pause 1-3, 6-5

reducing

copies 10-3

long faxes 5-3

Remote Retrieval 8-1

access code 8-2, 8-3

changing settings 8-3

commands 8-4

getting your faxes 8-5

Reports 9-1

Transmission Verification 9-2

resolution

fax (standard, Fine, SuperFine, Photo)

S-1

print S-2

Scan 14-6

setting for next fax 6-4

Ring Delay, setting 5-2

Safety Instructions 18-4

Scanner Cover Release Lever 2-10

Scanning into PC 14-5

ScanSoft™ PaperPort® 14-1

Scansoft™ TextBridge® OCR 14-3

Search, for stored numbers 7-4

Setup

Date and Time 4-2

Station ID (fax header) 4-2

shipping the machine 19-12

software

Brother Control Center 13-1

ScanSoft™ Paper Port® 14-1

Speed Dial 1-3

changing 7-2

dialing 7-4

storing 7-1

TAD (Telephone Answering Device) 1-6,

2-14, 2-16, 2-17, 5-1

TAD (Telephone Answering Device),

external

connecting 2-13

receive mode 5-1

Temporary Copy Settings 10-3

text, entering 4-3 to 4-4

Special Characters 4-3

Tone Signals on Pulse Line 7-6

troubleshooting 19-1

error messages on LCD 19-1

if you are having difficulty 19-7

incoming Calls 19-8

phone line difficulty 19-7

printer difficulties 19-8

printing or receiving faxes 19-7

sending faxes 19-7

two-line phone system 2-15, 2-16, 2-17

INDEX

I - 5

BHL-FB-MFC-5100C-FM5.5

Volume, setting

beeper 4-5

ring 4-4

Warranties iii

Canada vi

Notice-Disclaimer iii

USA iv

World Wide Web i

I - 6

INDEX

BHL-FB-MFC-5100C-FM5.5

REMOTE RETRIEVAL ACCESS CARD

R - 1

BHL-FB-MFC-5100C-FM5.5

Remote Retrieval Access Card

If you plan to receive fax messages while away from your machine, carrying the

Remote Retrieval Access Card printed below will serve as a convenient reminder of

the retrieval procedures. Simply cut out the card and fold it to fit your wallet or

organizer. Keeping it handy will help you derive the full benefit of your machine’s

forwarding, paging and remote retrieval features.

Using Remote Retrieval Access Code

Dial your fax number from a fax machine using touch tone.

When your MFC answers, immediately enter your

Remote Retrieval Access Code (159 ).

Your MFC signals the kinds of messages received:

1 long beep — Fax message(s)

No beeps — No messages.

After 2 short beeps, enter a command.

Press

9 0

to reset your MFC when you finish.

Hang up.

Press

9 7 1

1 long beep — Fax message(s)

3 short beeps — No messages

CHANGE ANSWER MODE

Press

9 8

then for EXT. TEL/TAD, press

FAX, press

EXIT REMOTE OPERATION

Press

9 0

HECK

ECEIVING

TATUS

EMOTE

ETRIEVAL

CCESS

ARD

Fold Fold

R - 2

REMOTE RETRIEVAL ACCESS CARD

BHL-FB-MFC-5100C-FM5.5

Press

Menu/Set

fax number where you want your fax messages forwarded

followed by .

Program Fax Forwarding Number,

press

. Enter the new

Turn Fax Storage on

, press

Turn Fax Storage off

, press

RETRIEVE A FAX

Press

9 6

then to

Retrieve all faxes

, press

then enter the number of remote fax machine, and then press

. After the beep, hang up and wait.

Erase all fax messages

, press

Changing Remote Retrieval Access Code

Enter a three-digit number from 000 to 999.

The cannot be changed.

Press

Menu/Set

Press

Stop/Exit

Remote Commands

CHANGE PAGING/FAX FORWARDING SETTING

Press

9 5

then to Turn feature off

, press

Select Fax Forwarding

, press

Select Paging

, press

Fold Fold

EQUIPMENT ATTACHMENT LIMITATIONS

(For Canada Only)

NOTICE:

The industry Canada label identifies certified equipment. This certification

means that the equipment meets telecommunications network protective,

operational and safety requirements as prescribed in the appropriate Terminal

Equipment Technical Requirements document(s). The Department does not

guarantee the equipment will operate to the user’s satisfaction.

Before installing this equipment, users should ensure that it is permissible to

be connected to the facilities of the local telecommunications company.

The equipment must also be installed using an acceptable method of

connection. The customer should be aware that compliance with the above

conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative

designated by the supplier. Any repairs or alterations made by the user to

this equipment, or equipment malfunctions, may give the telecommunications

company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground

connections of the power utility, telephone lines and internal metallic water

pipe system, if present, are connected together.

This precaution may be particularly important in rural areas.

Caution:

Users should not attempt to make such connections themselves,

but should contact the appropriate electric inspection authority, or electrician,

as appropriate.

NOTICE:

The Ringer Equivalence Number (REN) assigned to each terminal device

provides an indication of the maximum number of terminals allowed

to be connected to a telephone interface. The termination on an interface

may consist of any combination of devices subject only to the requirement

that the sum of the Ringer Equivalence Numbers of all the devices does not

exceed 5 REN=0.3

These machines are made for use in the USA and CANADA only. We cannot recommend

using them overseas because it may violate the Telecommunications Regulations of that

country and the power requirements of your multi-function center may not be compatible

with the power available in foreign countries. Using USA or CANADA models overseas is

at your own risk and will void your warranty.

Brother International Corporation

100 Somerset Corporate Boulevard

P.O. Box 6911

Bridgewater, NJ 08807–0911 USA

Brother International Corporation (Canada) Ltd.

1 rue Hôtel de Ville,

Dollard-des-Ormeaux, QC, CANADA H9B 3H6

Visit us on the World Wide Web

http://www.brother.com

Brother MFC-5100C

Product's Documents

User Manual

Specifications

Brother MFC-5100C Questions and Answers

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