Brother PT-2730 Desktop Labeler User Manual

ELECTRONIC LABELING SYSTEM

ELECTRONIC L ABELING S Y S T E M

ELECTRONIC LABELING SYSTEM

INTRODUCTION

Thank you for purchasing the P-touch labeler PT-2730.

Your new P-touch labeler is an easy to operate, feature packed labeling system that

makes creating professional, high quality labels a breeze. In addition to easy label cre-

ation via pre-formatted label layouts, the P-touch labeler editing software features

advanced label formatting, block formats, bar codes and auto-numbering functions.

This manual contains various precautions and basic procedures for using this labeler.

Read this manual carefully before using and keep in a handy place for future reference.

Federal Communications Commission (FCC) Declaration of Conformity (For USA Only)

Responsible Party : Brother International Corporation

100 Somerset Corporate Boulevard

Bridgewater, NJ 08807-0911 USA

TEL : (908) 704-1700

declares that the products

Product Name : Brother P-touch

Electronic

Labeling

System

Model Number : PT-2730

comply with Part 15 of the FCC Rules. Operation is subject to the following two conditions:

(1) this device may not cause harmful interference, and (2) this device must accept any

interference received, including interference that may cause undesired operation.

This equipment has been tested and found to comply with the limits for a Class B digital

device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide

reasonable protection against harmful interference in a residential installation. This

equipment generates, uses, and can radiate radio frequency energy and, if not installed

and used in accordance with the instructions, may cause harmful interference to radio

communications. However, there is no guarantee that interference will not occur in a

particular installation. If this equipment does cause harmful interference to radio or

television reception, which can be determined by turning the equipment off and on, the user

is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver

is connected.

• Consult the dealer or an experienced radio/TV technician for help.

Important

• The enclosed interface cable should be used in order to ensure compliance with the limits

for a Class B digital device.

• Changes or modifications not expressly approved by Brother Industries, Ltd. could void

the user's authority to operate the equipment.

International ENERGY STAR

Compliance Statement

The purpose of the International ENERGY STAR

Program is to promote the development

and popularization of energy-efficient office equipment.As an ENERGY STAR

Partner,

Brother Industries, Ltd. has determined that this product meets the ENERGY STAR

guidelines for energy efficiency.

Compilation and Publication Notice

Under the supervision of Brother Industries, Ltd., this manual has been compiled and

published, covering the latest product’s descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change

without notice.

If new versions of the PT-2730 software become available, this manual may not reflect the

updated features. Therefore, you may find that the software and the contents in this manual

are different.

Trademarks and Copyrights

The Brother logo is a registered trademark of Brother Industries, Ltd.

Brother is a registered trademark of Brother Industries, Ltd.

Microsoft, Windows Vista, and Windows are registered trademarks of Microsoft Corporation

in the United States and other countries.

Apple, Macintosh and Mac OS are trademarks of Apple Inc., registered in the United States

and other countries.

The names of other software or products used in this document are trademarks or registered

trademarks of the respective companies that developed them.

Each company whose software title is mentioned in this manual has a Software License

Agreement specific to its proprietary programs.

Any trade names and product names of companies appearing on Brother products, related

documents and any other materials are all trademarks or registered trademarks of those

respective companies.

Brother

Two-Year Limited Warranty and Replacement Service

(USA Only)

Who is covered:

• This limited warranty ("warranty") is given only to the original end-user/retail purchaser (referred

to in this warranty as "Original Purchaser") of the accompanying product, consumables and

accessories (collectively referred to in this warranty as "this Product").

• If you purchased a product from someone other than an authorized Brother reseller in

the United States or if the product was used (including but not limited to floor models

or refurbished product), prior to your purchase you are not the Original Purchaser and

the product that you purchased is not covered by this warranty.

What is covered:

• The machine includes a Machine and may include Consumable and Accessory Items.

Consumable and Accessory Items include but are not limited to label cassettes,

cutters, stamps, power adapters, cases and batteries.

• Except as otherwise provided herein, Brother warrants that the Machine and the

accompanying Consumable and Accessory Items will be free from defects in materials

and workmanship, when used under normal conditions.

• This warranty applies only to products purchased and used in the United States. For

products purchased in, but used outside, the United States, this warranty covers only

warranty service within the United States (and does not include shipping outside the

United States).

What is the length of the Warranty Periods:

• Machines: two years from the original purchase date.

• Accompanying Consumable and Accessory Items: 90 days from the original purchase

date or the rated life of consumable, whichever comes first.

What is NOT covered:

This warranty does not cover:

(1) Physical damage to the machine;

(2) Damage caused by improper installation, improper or abnormal use, misuse, neglect or

accident (including but not limited to transporting the machine without the proper

preparation and/or packaging);

(3) Damage caused by another device or software used with the machine (including but not

limited to damage resulting from use of non Brother

-brand parts and Consumable and

Accessory Items);

(4) Consumable and Accessory Items that expired in accordance with a rated life; and,

(5) Problems arising from other than defects in materials or workmanship.

This limited warranty is VOID if the machine has been altered or modified in any way

(including but not limited to attempted warranty repair without authorization from

Brother and/or alteration/removal of the serial number).

What to do if you think your Product is eligible for warranty service:

Report your issue to our P-touch Customer Service Hotline at

1-877-BROTHER (1-877-

276-8437)

or to a Brother Authorized Service Center

within the applicable warranty

period

. Supply Brother or the Brother Authorized Service Center with a copy of your dated

bill of sale showing that the machine was purchased within the U.S.

For the name of local

Brother Authorized Service Center(s), call 1-877-BROTHER (1-877-276-8437).

What Brother will ask you to do:

After contacting Brother or a Brother Authorized Service Center, you may be required

to deliver (by hand if you prefer) or send the Product properly packaged, freight pre-

paid, to the Authorized Service Center together with a photocopy of your bill of sale.

You are responsible for the cost of shipping, packing product, and insurance (if

you desire). You are also responsible for loss or damage to the machine in ship-

ping.

What Brother will do:

If the problem reported concerning your Machine and/or accompanying Consumable

and

Accessory Items is covered by this warranty and if you first reported the problem to

Brother or an Authorized Service Center within the applicable warranty period, Brother

or its Authorized Service Center will repair or replace the Machine and/or accompany-

ing Consumable and Accessory Items at no charge to you for parts or labor. The deci-

sion as to whether to repair or replace the Machine and/or accompanying Consumable

and Accessory Items is made by Brother in its sole discretion.

Brother reserves the right to supply a refurbished or remanufactured replacement

Machine and/or accompanying Consumable and Accessory Items and use refurbished

parts provided such replacement products conform to the manufacturer's specifications

for new product/parts.

The repaired or replacement Machine and/or accompanying Consumable and Acces-

sory Items will be returned to you freight prepaid or made available for you to pick up at

a conveniently located Authorized Service Center.

If the Machine and/or accompanying Consumable and Accessory Items are not cov-

ered by this warranty (either stage), you will be charged for shipping the Machine and/

or accompanying Consumable and Accessory Items back to you and charged for any

service and/or replacement parts/products at Brother's then current published rates.

The foregoing are your sole (i.e., only) and exclusive remedies under this war-

ranty.

What happens when Brother elects to replace your Machine:

When a replacement Machine is authorized by Brother, and you have delivered the

Machine to an Authorized Service Center, the Authorized Service Center will provide

you with a replacement Machine after receiving one from Brother. If you are dealing

directly with Brother, Brother will send to you a replacement Machine with the under-

standing that you will, after receipt of the replacement Machine, supply the required

proof of purchase information, together with the Machine that Brother agreed to

replace. You are then expected to pack the Machine that Brother agreed to replace in

the package from the replacement Machine and return it to Brother using the pre-paid

freight bill supplied by Brother in accordance with the instructions provided by Brother.

Since you will be in possession of two machines, Brother will require that you provide a

valid major credit card number. Brother will issue a hold against the credit card account

number that you provide until Brother receives your original Product and determines

that your original Product is entitled to warranty coverage. Your credit card will be

charged up to the cost of a new Product only if: (i) you do not return your original Prod-

uct to Brother within five (5) business days; (ii) the problems with your original Product

are not covered by the limited warranty; (iii) the proper packaging instructions are not

followed and has caused damage to the product; or (iv) the warranty period on your

original Product has expired or has not been sufficiently validated with a copy of the

proof of purchase (bill of sale). The replacement Machine you receive (even if refur-

bished or remanufactured) will be covered by the balance of the limited warranty period

remaining on the original Product, plus an additional thirty (30) days. You will keep the

replacement Machine that is sent to you and your original Machine shall become the

property of Brother. Retain your original Accessory Items and a copy of the return

freight bill, signed by the courier.

Limitations:

Brother is not responsible for damage to or loss of any equipment, media, programs or

data related to the use of the machine. Except for that repair or replacement as

described above, Brother shall not be liable for any direct, indirect, incidental or conse-

quential damages or specific relief. Because some states do not allow the exclusion or

limitation of consequential or incidental damages, the above limitation may not apply to

you.

THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES, WRITTEN OR

ORAL, WHETHER EXPRESSED BY AFFIRMATION, PROMISE, DESCRIPTION,

DRAWING, MODEL OR SAMPLE. ANY AND ALL WARRANTIES OTHER THAN THIS

ONE, WHETHER EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF

MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY

DISCLAIMED.

• This Limited Warranty is the only warranty that Brother is giving for the machine. It is

the final expression and the exclusive and only statement of Brother's obligations to

you. It replaces all other agreements and understandings that you may have with

Brother or its representatives.

• This warranty gives you certain rights and you may also have other rights that may

vary from state to state.

• This Limited Warranty (and Brother's obligation to you) may not be changed in any way

unless you and Brother sign the same piece of paper in which we (1) refer to the

machine and your bill of sale date, (2) describe the change to this warranty and (3)

agree to make that change.

Important:

We recommend that you keep all original packing materials, in the event that you ship

the machine.

Important Information

Should you have questions, or need information about your Brother Product, we have a variety of

support options for you to choose from:

USA-Customer Service:

Customer Service

1-877-BROTHER (877-276-8437)

Customer Service

1-901-379-1210 (fax)

World Wide Web

www.brother-usa.com

Supplies / Accessories

www.brothermall.com

or 1-877-552-MALL (6255)

BROTHER INTERNATIONAL CORPORATION

100 SOMERSET CORPORATE BLVD.

BRIDGEWATER, NEW JERSEY 08807-0911

Please record your model and serial number and your date and location of Purchase below for your

records. Keep this information with your proof of purchase (bill of sale) in case your Product

requires service.

Model # __________________________________________________

Serial # ___________________________________________________

Date of purchase:___________________________________________

Store where purchased: ______________________________________

Location of store: ___________________________________________

Important: We recommend that you keep all original packing materials, in the event you ship this

product.

Save Time - Register On-Line!

Don’t stand in line at the post office or worry about lost mail. Visit us on-line at

www.registermybrother.com

Your product will immediately be registered in our database and you can be on your way!

Also, while you're there, look for contests and other exciting information!

INTRODUCTION

How to use the P-touch labeler ......................................................................................4

Safety Precautions .........................................................................................................6

General Precautions ......................................................................................................9

Symbols Used in this Guide .........................................................................................10

GETTING STARTED............................................................................. 11

Unpacking Your P-touch labeler ..................................................................................11

General Description .....................................................................................................12

LCD Display & Keyboard .............................................................................................13

LCD Display...........................................................................................................13

Key Names and Functions.....................................................................................14

Power Supply ...............................................................................................................16

Battery ...................................................................................................................16

AC Adapter ............................................................................................................17

Inserting a Tape Cassette ............................................................................................18

Turning Power On/Off ..................................................................................................19

Feeding Tape ...............................................................................................................20

Feed & Cut.............................................................................................................20

Feed Only ..............................................................................................................20

LCD Display .................................................................................................................21

LCD Contrast .........................................................................................................21

Display Mode .........................................................................................................21

Back Light ..............................................................................................................22

Setting Language and Unit...........................................................................................22

Language...............................................................................................................22

Unit ........................................................................................................................22

EDITING A LABEL ................................................................................ 23

Entering and Editing Text.............................................................................................23

Entering Text from the Keyboard...........................................................................23

Using Text Reminder .............................................................................................23

Adding a New Line.................................................................................................24

Adding a New Block...............................................................................................24

Moving the Cursor .................................................................................................24

Inserting Text .........................................................................................................24

Inserting a Tab.......................................................................................................24

Deleting Text..........................................................................................................25

Entering Symbols .........................................................................................................26

Entering Symbols Using the Symbol Function.......................................................26

Using Symbol Update Function .............................................................................27

Contents

z INTRODUCTION

Entering Accented Characters .................................................................................... 29

Setting Character Attributes ........................................................................................ 30

Setting Character Attributes by Label ................................................................... 30

Setting Character Attributes by Each Line ............................................................ 30

Setting Auto Fit Style ............................................................................................ 34

Setting Label Attributes ............................................................................................... 35

Using Auto-Format Layouts......................................................................................... 38

Using Templates - Example creating an Asset Tag.............................................. 38

Using Block Layouts ............................................................................................. 42

Using Time & Date Function ....................................................................................... 45

Clock Setting......................................................................................................... 45

Time & Date Format Setting ................................................................................. 46

Time Stamp Setting .............................................................................................. 47

[Timing] .......................................................................................................... 47

[Time Stamp Format] ..................................................................................... 48

[Forward] ....................................................................................................... 48

Creating a Bar Code Label ................................................................................... 49

Setting Bar Code Parameters ............................................................................... 50

Entering Bar Code Data........................................................................................ 51

Editing and Deleting a Bar Code........................................................................... 52

LABEL PRINTING.................................................................................. 53

Label Preview.............................................................................................................. 53

Printing a Label ........................................................................................................... 53

Printing a Single Copy .......................................................................................... 54

Printing Multiple Copies ........................................................................................ 54

Auto-numbering Labels......................................................................................... 55

Mirror Printing ....................................................................................................... 56

Tape Cutting Options .................................................................................................. 57

Adjusting the Label Length.......................................................................................... 58

Attaching Labels.......................................................................................................... 59

Printing from the Label Collection .............................................................................. 59

Printing a label from the Label Collection Stored in the Machine ......................... 59

Downloading a new Label Collection Category

(Windows® only ) ....................................................................................................... 63

Downloading a Label Collection Category to your Labeler ................................... 63

Downloading a New Label Collecstion Category to P-touch Editor /

Updating P-touch Editor Software......................................................................... 66

INTRODUCTION

USING THE FILE MEMORY ................................................................. 68

Storing a Label into Memory ........................................................................................68

Opening a Stored Label File ........................................................................................68

Printing a Stored Label File..........................................................................................69

Deleting a Stored Label File.........................................................................................69

MAINTAINING YOUR P-TOUCH LABELER ......................................... 70

Resetting the P-touch Labeler......................................................................................70

Resetting data to factory settings (Downloaded data is not reset.) .......................70

Resetting data to factory settings (Downloaded data is reset.) .............................70

Maintenance.................................................................................................................70

Cleaning the Unit ...................................................................................................70

Cleaning the Print Head.........................................................................................70

Cleaning the Tape Cutter.......................................................................................71

TROUBLESHOOTING .......................................................................... 72

What to do when... .......................................................................................................72

Error Messages............................................................................................................74

APPENDIX ............................................................................................ 78

Specifications ...............................................................................................................78

INDEX.................................................................................................... 79

INTRODUCTION

How to use the P-touch labeler



Create a label with the P-touch labeler

GETTING STARTED

CREATING A LABEL

LABEL PRINTING

How to use the P-touch labeler

• Prepare the P-touch labeler.

P. 11

In addition to entering text, the P-touch labeler

has a large range of formatting options.

Create labels like these :

• Entering and Editing text.

• Entering Symbols.

• Entering Accented Characters.

•

Using Auto-Format Layouts.

P. 23

P. 26

P. 29

P. 38

Before printing, you can check the layout of

your label using the preview function.

Create labels like these :

• Printing a label.

• Tape Cutting Options.

• Printing from the Label collection.

P. 53

P. 57

P. 59

INTRODUCTION

How to use the P-touch labeler



Create a label by connecting your labeler to a PC

GETTING STARTED

This labeler can be used as a stand alone desktop labeler or it can be

connected to a PC/Mac and used with the included P-touch Editor software to

create more elaborate labels.

To use your labeler connected to a computer, attach your labeler to a computer

via the included USB cable and install the P-touch Editor software and drivers.

CREATING A LABEL

LABEL PRINTING



Printing from the Label Collection

Using the Label Collection function, labels can be created easily by selecting and

then printing designs already built into the machine.

• Prepare the P-touch labeler.

• Prepare the PC.

Software Installation Guide

• Launch the P-touch Editor Software.

• Enter the label text using P-touch

Editor.

Software Help

Software Installation Guide

Create labels like these:

• Print the label

Software Help

Software Installation Guide

INTRODUCTION

Safety Precautions

To prevent injury and damage, important notes are explained using various symbols.

The symbols and their meanings are as follows:

The symbols used in this manual are as follows:

Safety Precautions

WARNING

Indicates a potentially hazardous situation which, if not avoided,

could result in death or serious injuries.

CAUTION

Indicates a potentially hazardous situation which, if not avoided,

may result in minor or moderate injuries.

Action NOT allowed

DO NOT disassemble the

product.

DO NOT splash the product with or

immerse the product in water.

DO NOT touch a given portion

of the product.

Mandatory action Unplugging

Safety alert

Alerts to the possibility of

electrical shock

WARNING

P-touch Labeler

Follow these guidelines to avoid fire, electric shock, the risk of injury and/or damage.

DO NOT allow the printer to get wet in

any way.

DO NOT

touch any metal parts near the

print head. The print head becomes very

hot during use and remains very hot

immediately after use. Do not touch it

directly with your hands.

DO NOT disassemble the P-touch

labeler.

For inspection, adjustment, and repair of

the printer, contact the retail outlet where

the P-touch labeler was purchased or

your local authorized service center.

Plastic bags are used in the packaging

of your printer. To avoid danger of

suffocation, keep these bags away

from babies and children.

Disconnect the AC adapter and remove

batteries immediately and stop using

when you notice abnormal odor, heat,

discoloration deformation or anything

unusual while using or storing it.

To prevent damage, do not drop or hit

the P-touch labeler.

DO NOT use the P-touch labeler with a foreign object in it. If water, metallic substance

or any foreign object enters the P-touch labeler, disconnect the AC adapter and remove

batteries, and contact the retail outlet where the P-touch labeler was purchased or your

local authorized service center.

INTRODUCTION

Safety Precautions

Battery

Follow these guidelines to avoid liquid leakage, heat, rupture of the battery and cause

personal injury.

DO NOT

throw into fire, heat up, short-circuit, recharge, or disassemble the battery

AC adapter

Follow these guidelines to avoid fire, damage, electric shock, failure or the risk of injury.

Always use the specified voltage

(120V) and the suggested AC adapter.

Failure to observe this may result in an

accident or damage. Brother shall not

assume any responsibility for any

accident or damage resulting from not

using the specified AC

adapter,adapter cord and USB cable.

Don't connect the enclosed AC

adapter, adapter cord, power plug and

USB cable to other products.

Unplug the AC adapter cord

immediately and stop using the P-

touch labeler during an electrical

storm. There may be a remote risk of

electric shock from lightning.

DO NOT

touch the AC adapter or

power plug with wet hands.

DO NOT

use the AC adapter in places

of high humidity such as bathrooms.

DO NOT

use a damaged adapter cord

or power plug.

DO NOT

place heavy objects on,

damage or modify the adapter cord or

plug. Do not forcibly bend or pull the

adapter cord.

DO NOT

drop, hit or otherwise

damage the AC adapter.

Make sure that the plug is fully

inserted in the power outlet. Do not

use an outlet that is loose.

Tape Cutter

DO NOT

touch the blade of the cutter

unit.

WARNING

INTRODUCTION

Safety Precautions

CAUTION

Battery

Follow these guidelines to avoid liquid leakage, heat or rupture of the battery .

DO NOT

use old and new batteries

together.

DO NOT

mix alkaline batteries with

other type batteries.

DO NOT

set the positive and negative

end in the wrong position.

Remove the batteries if you do not

intend to use the P-touch labeler for an

extended period of time.

AC adapter

If you do not intend using the P-touch

labeler for an extended period of time,

please disconnect the AC adapter

from the power outlet.

Always hold the AC adapter when

disconnecting from the power outlet.

Tape Cutter

Follow these guidelines to avoid minor personal injury and damage to the labeler

printer.

DO NOT

open the tape compartment

cover when operating the cutter unit.

DO NOT

apply excessive pressure to

the cutter unit.

P-touch Labeler

Follow these guidelines to avoid minor personal injury and damage to the P-touch

labeler.

Place the P-touch labeler on a flat,

stable surface such as a desk.

DO NOT

leave the P-touch labeler

within reach of children with the tape

compartment cover open.

DO NOT

place any heavy objects on

top of the P-touch

labeler.

To prevent injuries, be careful not to

put your fingers in the areas shown in

the illustrations.

INTRODUCTION

General Precautions

• DO NOT install this machine near any device that will cause electromagnetic

interference.This machine may malfunction if left near a television, radio, etc.

• DO NOT use the P-touch labeler in any way or for any purpose not described in this guide.

Doing so may result in accidents or damage the machine.

• DO NOT put any foreign objects into the tape exit slot, AC adapter connector or USB port, etc.

• DO NOT touch the print head with your fingers.Use the optional print head cleaning

cassette (TZ-CL4), the self-cleaning function of the printer or a soft wipe (e.g. a cotton

swab) when cleaning the print head (refer to “Cleaning the Unit” on page 70.).

• DO NOT clean the machine with alcohol or other organic solvents. Only use a soft, dry cloth.

• DO NOT place the P-touch labeler in direct sunlight, near heaters or other hot appliances,

in any location exposed to extremely high or low temperatures, high humidity, or dusty

locations. Standard operating temperature range: 50

F to 95

• DO NOT leave any rubber or vinyl on the printer for an extended period of time, otherwise

the printer may be stained.

• Depending on the environmental conditions and the applied settings, some characters or

symbols may be difficult to read.

• Use only Brother TZ tapes with this machine. Do not use tapes that do not have the mark.

• DO NOT pull or apply pressure to the tape in the cassette. Otherwise the tape cassette or

printer may be damaged.

• DO NOT try to print labels using an empty tape cassette or without a tape cassette set in

the P-touch labeler. Doing so will damage the print head.

• DO NOT attempt to cut the tape while printing or feeding since this will damage the tape.

• It is recommended that you use the USB cable supplied with the P-touch labeler. Should

another USB cable need to be used, ensure it is of high quality construction.

• Be careful not to scratch the CD-ROM. Do not place the CD-ROM in any location exposed

to high or low temperatures. Do not place heavy objects on the CD-ROM or bend it.

• The software on the CD-ROM is intended for use with the P-touch labeler and may be

installed on more than one PC.

• We strongly recommend that you read this User’s Guide carefully before using your

P-touch labeler, and then keep it nearby for future reference.

• Depending on the location, material, and environmental conditions, the label may unpeel

or become irremovable, the color of the label may change or be transferred to other

objects. Before applying the label, check the environmental condition and the material.

• DO NOT expose the tape cassettes to direct sunlight, high temperatures, high humidity,

or dust. Store tape cassettes in a cool, dark place. Use the tape cassettes soon after

opening the tape cassette package.

• Markings made with oil-based or water-based ink may be visible through a label affixed

over them. To hide the markings, use two labels layered on top of each other or use a dark-

colored label.

• Any data stored in memory will be lost due to failure or repair of the P-touch

labeler

or if the battery expires.

• When power is disconnected for more than two minutes, all text and format settings

will be cleared. Any text files stored in the memory and clock settings will also be

cleared.

• Note that Brother Industries, Ltd does not assume responsibility for any damage, etc.

arising from failure to follow the precautions listed.

General Precautions

INTRODUCTION

Symbols Used in this Guide

The following symbols are used throughout this guide to indicate additional information.

Symbols Used in this Guide

This symbol indicates information or directions that may result in damage or

injury if ignored, or operations that will result in errors.

This symbol indicates information or directions that may help you understand

and use the P-touch

labeler

more efficiently.

Unpacking Your P-touch labeler

GETTING STARTED

Check that the package contains the following before using your P-touch labeler.

Unpacking Your P-touch labeler

P-touch labeler PT-2730 Starter Tape Cassette

CD-ROM USB cable

AC adapter

The plug may differ by countries.

User’s Guide

Software Installation Guide

z GETTING STARTED

General Description

When shipped from the factory, the LCD display is covered with a protective sheet to

prevent damage. Remove this sheet before using the P-touch.

Tape compartment cover

Keyboard

Tape viewer

LCD display

Tape cassette compartment

Tape cutter

Print head

Release lever

Tape exit slot

AC adaptor connector

USB port

Battery compartment

cover

Battery case

LCD Display & Keyboard

GETTING STARTED

LCD Display

1. Line number

Indicates line number within the label

layout.

2. Cursor

Characters are entered to the left of the

cursor. Indicates the current data input

position.

3. Return mark

Indicates the end of a line of text.

4. Caps mode

Indicates that the Caps mode is on.

5.~8. Style guidance

Indicates the current font (5), character

size (6), character style (7) and frame

(8) settings.

9. Tape length

Indicates the tape length for the text

entered.

10.Cursor selection

Use the and keys to select menu

items and the and keys to change

the settings.

LCD Display & Keyboard

456789 10

Refer to “LCD Display” on page 21 for changing the contrast and display mode, and for turning

the back light on / off.

z GETTING STARTED

LCD Display & Keyboard

Key Names and Functions

The default language is "English".

Power

Turns the P-touch labeler on and off.

Cursor ( )

• Moves the cursor in the direction of

the arrow.

• Use the and keys to change

clock settings.

Selects the displayed option.

Escape

Cancels the current command and

returns the display to the data entry

screen or the previous step.

Label Collection

Enables label collections to be

selected and printed.

• Prints the current label design onto

the tape.

• Opens the Print Options menu when

used in combination with the

Shift

key.

Preview

• Displays a preview of the label.

• Feeds 0.92" (23 mm) of blank tape

and then automatically cuts the tape

when used in combination with the

Shift

key.

Display

Use this to change the display patterns

of text entry screen and clock display.

File

Enables frequently used labels in the

file memory to be printed, opened,

saved, or deleted.

LCD Display & Keyboard

GETTING STARTED

10.

Text

• Enables character attributes for the

label to be set.

• Character attributes can be set for

each line of the label when the Text

menu is opened in combination with

the

Shift

key.

11.

Label

Enables label attributes for the label to

be set.

12.

Setup

Enables operating preferences (Bar

Code, Time & Date,LCD Contrast, etc.)

for the P-touch labeler to be set.

13.

Clear

Clears all text entered, or all text and

current label settings.

14.

Letter

• Use these keys to type letters or

numbers.

• Uppercase letters and symbols can

be entered using these keys in

combination with the

Caps

Shift

key.

15.

Tab

Inserts a tab to the position of the

cursor in the text entry screen.

16.

Caps

Turns Caps mode on and off.

17.

Shift

Use this key in combination with the

letter and number keys to type

uppercase letters or the symbols

indicated on the number keys.

18.

Symbol

Use this to select and enter a symbol

from a list of available symbols.

19.

Backspace

Deletes the character to the left of the

cursor.

20.

Enter

• Enters a new line when entering text.

• Enters a new block when used in

combination with the

Shift

key.

21.

Time

• Enters the selected date / time to the

position of the cursor in the text entry

screen.

• Clock display appears when used in

combination with the

Shift

key.

22.

Auto-Format

Enables labels to be created using pre-

defined templates or block formats.

23.

Space

• Enters a blank space.

• Returns a setting to the default value.

24.

Bar Code

• Opens Bar Code Input screen.

• Opens Bar Code Setup screen when

used with the

Shift

key.

25.

Accent

Use this to select and enter an

accented character.

z GETTING STARTED

Power Supply

Battery

After making sure that the power is off, remove the

battery compartment cover on the back of the

machine. If the batteries are already in the

machine, remove them.

Insert eight new AA-size alkaline batteries (LR6),

making sure that the positive (+) and negative (-)

ends of the batteries match the positive (+) and

negative (-) marks inside the battery compartment.

Attach the battery compartment cover by inserting

the three hooks at the bottom into the slots on the

machine, then pushing down firmly until it snaps

into place.

Power Supply

Make sure that the power is turned off when

replacing batteries.

Always replace all eight batteries at the same

time using brand new ones.

• Remove the batteries if you do not intend to use the P-touch labeler for an extended period of

time.

• When power is disconnected for more than two minutes, all text and format settings will be

cleared. Any text files stored in the memory and clock settings will also be cleared.

Power Supply

GETTING STARTED

AC Adapter

Connect the AC adapter directly to the P-touch labeler.

Insert the plug on the AC adapter cord into the connector marked DC IN 9-9.5V

on the P-touch labeler.

Insert the AC adapter plug into a standard electrical outlet.

• Turn the P-touch labeler off before disconnecting the AC adapter.

• Do not pull or bend the AC adapter cord.

To safeguard and backup the labeler's memory and clock setting, when the AC adapter is

unplugged it is recommended to have AA-size alkaline batteries (LR6) installed into the

machine.

WARNING

• Use only the adapter, which is designed exclusively for your P-touch. Failure to observe

this may result in an accident or damage. Brother shall not assume any responsibility for

any accident or damage resulting from not using the specified AC adapter.

• Do not connect the AC adapter to a non-standard electrical outlet. Failure to observe this

may result in an accident or damage. Brother shall not assume any responsibility for any

accident or damage resulting from not using a standard electrical outlet.

CAUTION

• Disconnect the AC adapter from the P-touch and electrical outlet when you do not intend

to use the P-touch for an extended period.

• When power is disconnected for more than two minutes, all text and format settings will

be cleared. Any text files stored in the memory will also be cleared.

z GETTING STARTED

Inserting a Tape Cassette

Tape cassettes of

0.13", 0.23", 0.35", 0.47", 0.70" or 0.94" (3.5mm, 6mm, 9mm, 12mm,

18mm, or 24mm)

width can be used in your P-touch labeler. Use only Brother tape

cassettes with the mark.

Check that the end of the tape is not bent and

that it passes through the tape guide. If the

tape is not passed through, pass it through

the tape guide referring to the illustration.

After making sure that the power is off, lift open the

tape compartment cover. If there is already a tape

cassette in the machine, remove it by pulling it

straight up.

Inserting a Tape Cassette

• If the new tape cassette has a cardboard stopper, be sure to

remove the stopper before inserting the cassette.

• If the ink ribbon is loose, use your finger to wind the toothed

wheel in the direction of the arrow as shown on the tape cassette.

End of tape

Tape guide

Turning Power On/Off

GETTING STARTED

Insert the tape cassette into the tape

compartment, with the end of the tape

facing the machine's tape exit slot, and

press firmly until you hear a click.

Close the tape compartment cover.

Press the

Power

key to turn the P-touch

labeler

on.

Press the

Power

key again to turn the P-touch

labeler

off.

zAuto Power-Off Timez

When inserting the tape cassette,

make sure that the tape and ink

ribbon do not catch on the print head.

Tape exit slot

Make sure that the release lever is up when closing the

tape compartment cover. The tape compartment cover

cannot be closed if the release lever is pressed down.

• Be sure to feed tape to remove any slack in the tape and ink ribbon after inserting the tape

cassette, by holding down the

Shift

key and pressing the

Preview

key.

• Do not pull the label coming out of the tape exit slot. Doing so will cause the ink ribbon

to be discharged with the tape.

• Store tape cassettes in a cool dark location, away from direct sunlight and high temperature,

high humidity, or dusty locations. Use the tape cassette as quickly as possible after opening

the sealed package.

Turning Power On/Off

• Your P-touch labeler has a power saving function that automatically turns itself off if no key

is pressed within a certain time under certain operating conditions. Refer to the Auto Power-

Off Time table below for details.

• If the batteries are installed or the P-touch labeler is connected to an electrical outlet by the

AC adapter, the previous session’s information is displayed when the power is turned on.

P-touch labeler only Connected to PC

With AC adapter

8 hours 8 hours

With battery

5 minutes

No operation for 1 hour after

connection to USB.

z GETTING STARTED

Feeding Tape

Feed & Cut

The Feed & Cut function feeds 0.92" (23mm) of blank tape then cuts the tape.

Hold down the

Shift

key and press the

Preview

key.

"Feed & Cut?" will appear on the LCD display.

Using the or key to select the "Feed & Cut" option and then press either

Enter

The message "Feeding Tape... Please Wait" appears while the tape is fed, and

then the tape is cut.

Feed Only

This function will advance the tape approximately 0.92" (23 mm) resulting in a blank

label sticking out of the tape cassette. This action is recommended when using Fabric

and Extra Strength Adhesive tapes, which should be cut using scissors.

Hold down the

Shift

key and press the

Preview

key.

"Feed & Cut?" will appear on the LCD display.

Using the or key to select the "Feed Only" option and then press either

Enter

key.

The message "Feeding Tape... Please Wait" appears while the tape is fed.

Feeding Tape

• Be sure to feed tape to remove any slack in the tape and ink ribbon after inserting the tape

cassette.

• Do not pull the label coming out of the tape exit slot. Doing so will cause the ink ribbon

to be discharged with the tape.

• Do not block the tape exit slot during printing or when feeding tape. Doing so will cause the

tape to jam.

To exit or cancel this function press

Escape

To exit or cancel this function press

Escape

LCD Display

GETTING STARTED

LCD Contrast

You can change the contrast setting of the LCD display to one of five levels (+2, +1, 0,

-1, -2) to make the screen easier to read. The default setting is “0”.

Press the

Setup

key to display the Setup menu, select “LCD Contrast” using the

or key, and then press the

Enter

key.

Select a contrast level using the or key.

The screen contrast changes each time you press the or key, allowing you

to set the most suitable contrast.

Press the

Enter

key.

Display Mode

You can change the display mode to your preferable style by pressing the

Display

key

repeatedly. You can select from three text entry screens (guidance + 2 text lines, 3 text

lines, guidance + 1 line) and clock display.

LCD Display

•Press the

Escape

key to return to the previous step.

• Pressing the

Space

key on the contrast setting screen sets the contrast to the default value “0”.

Text entry screen Clock display

guidance + 2 lines 3 lines guidance + 1 line

• You can also change the clock display to the text entry screen (guidance + 2 text lines) by

pressing any other key on the keyboard besides the

Power

key.

• For adjusting the clock to current date and time, refer to “Clock Setting” on page 45.

• For selecting a desired format for displaying the date and time, refer to “Time & Date Format

Setting” on page 46.

z GETTING STARTED

Setting Language and Unit

Back Light

You can change the back light setting either to ON or OFF.

The display is easier to see with the back light ON. The default setting is "ON".

Press the

Setup

key to display the Setup menu, select "Backlight" using the

or key, and then press the

Enter

key.

Select "ON" or "OFF" using the or key.

Press the

Enter

key.

Language

Press the

Setup

key to display the Setup menu, select "Language" using the

or key, and then press the

Enter

key.

Select a language for menu commands and messages shown on the LCD display

by using the or key.

The language can be selected from "Český", "Dansk", "Deutsch", "English",

"Español", "Français", "Hrvatski", "Italiano", "Magyar", "Nederlands", "Norsk", "Polski",

"Português", "Română", "Slovenski", "Slovenský", "Suomi", "Svenska" or "Türkçe".

Press the

Enter

key.

Unit

Press the

Setup

key to display the Setup menu, select "Unit" using the or

key, and then press the

Enter

key.

Select a unit for dimensions shown on the LCD display by using the or key.

Either "inch" or "mm" can be selected.

Press the

Enter

key.

Power can be saved when the back light is turned off.

Setting Language and Unit

Press the

Escape

key to return to the previous step.

The default setting is "inch".

Press the

Escape

key to return to the previous step.

Entering and Editing Text

EDITING A LABEL

Entering Text from the Keyboard

• The keyboard of your P-touch labeler can be used in the same way as a standard

computer keyboard.

Using Text Reminder

When a character is entered, the machine remembers character sequences beginning

with the character entered from a history of all printed character sequences to date, and

displays a list of options from which to select.

Enter "c".

The machine displays the last word printed begining

with the letter “c” such as “computer".

Press the

key to display other word options that match the entered character.

Press the or key to select the desired word.

Press the

Enter

key.

The selected character word will then appear on the text line.

Deleting Text Reminder Memory

Press the

Setup

key.

Press the or key to select "Text Reminder", and then press the

Enter

key.

Press the or key to select "Clear Memory", and then press the

Enter

key.

"Clear All Text Reminder Memory ?" is then displayed.

Press the

Enter

key.

All text options in memory will be deleted.

Entering and Editing Text

• Text Reminder settings can be changed by pressing the

Setup

key.

z EDITING A LABEL

Entering and Editing Text

Adding a New Line

• To end the current line of text and start a new line, press the

Enter

key. A return mark

appears at the end of the line and the cursor moves to the start of the new line.

Adding a New Block

• To create a new block of text/lines to the right of your current text, press the

Enter

key while holding down the

Shift

key. A mark will appear at the end of the block

and the cursor moves to the start of the new block.

Moving the Cursor

• Press the , , or key to move the cursor one space or line.

• To move the cursor to the beginning or end of the current line, hold down the

Shift

key and then press the or key.

• To move the cursor to the very beginning or end of the text, hold down the

Shift

key

and then press the or key.

Inserting Text

• To insert additional text into an existing line of text, move the cursor to the character

to the right of the position where you want to start inserting text and then enter the

additional text. The new text is inserted to the left of the cursor.

Inserting a Tab

• To insert a tab space between the existing line of text, move the cursor where you

wish to add a tab and press the

Tab

key. A mark appears to indicate the position

which the tab space will be entered.

• There is a maximum number of lines of text that can be entered for each tape width. A

maximum of 7 lines can be entered for 0.94" (24mm) tape,5 lines for 0.70" (18mm) tape, 3

lines for 0.47" (12mm) tape, 2 lines for 0.35" (9mm) and 0.23" (6 mm) tape, and 1 line for

0.13" (3.5mm) tape.

• If you press the

Enter

key when seven lines already exist, an error message is displayed.

• To change the character attribute of each line, refer to “Setting Character Attributes by Each

Line” on page 30.

A maximum of 5 blocks can be entered in one label.

• To change the length setting of the tab, refer to “Setting Label Attributes” on page 35.

• The tab space can also be entered by pressing the

Setup

key to open the Setup menu and

selecting "Tab" by using or key, and then pressing the

Enter

key.

EDITING A LABEL

Entering and Editing Text

Deleting Text



Deleting one character at a time

• To delete a character from an existing line of text, move the cursor to the character

to the right of the position you want to start deleting text and then press the

Backspace

key. The character to the left of the cursor is deleted each time the

Backspace

key is pressed.



Deleting all text at once

Use the

Clear

key to delete all text at once.

Press the

Clear

key.

The Clear options are displayed.

Using the or key, select “Text Only” to delete all

text while retaining the current format settings, or

select “Text & Format” to delete all text and format

settings.

Press the

Enter

key.

All text is deleted. All format settings are also deleted

if Text & Format was selected.

If you hold down the

Backspace

key, the characters left of the cursor are deleted continuously.

Press the

Escape

key to return to the text entry screen,

without erasing (or clearing) text or format.

z EDITING A LABEL

Entering Symbols

In addition to the symbols available on the keyboard, there are various symbols

(including international and extended ASCII characters) available with the symbol

function.

To enter a symbol, use the Symbol function (see below).

Alternatively, hold down the

Shift

key and then press a key on the keyboard to enter

the symbol printed on the selected key's upper-right corner.

Entering Symbols Using the Symbol Function

Press the

Symbol

key.

A list of symbol categories and symbols in that category is displayed.

Select a symbol category (Punctuation, Business, Mathematics, etc.) using the

or key or by pressing the

Symbol

key repeatedly, and then select a symbol

using the or key.

Press the

Enter

key.

The selected symbol is inserted into the line of text.

Entering Symbols

The last symbol entered is selected in the displayed list.

•Press the

Escape

key to return to the previous step.

EDITING A LABEL

Entering Symbols

Using Symbol Update Function

You can create your personal category of symbols by using the Symbol Update

Function. The "Personal category" will appear first when selecting the symbols to help

you locate the desired symbols quickly.

Press the

Setup

key to display the Setup menu, and

then select "Symbol Update" using the or key.

Press the

Enter

key to display the Symbol

Update screen, and then select "On" to create your

personal category by using the or key.

Press the

Enter

key to apply the setting.

The screen returns to the text entry screen.

Enter the symbol you wish to add to your personal

Category.

Press the

Symbol

key.

The "Personal category" appears, including the

symbol entered in step 4.

Refer to “Entering Symbols Using the Symbol

Function” on page 26 for detail.

• Up to 20 symbols can be added to the "Personal category". The oldest symbol will be deleted

from the category when the symbols added to the "Personal category" exceed 20 symbols.

• To stop using the Symbol Update Function, select "Off" in the Symbol Update screen.

z EDITING A LABEL

Entering Symbols

zSymbol Listz

Category Symbols

Personal Category

Refer to “Using Symbol Update Function” on page 27 for details.

Punctuation

Business

Mathematics

Brackets

Arrows

Unit

International

Number

Pictograph

Electrical

Audio_Visual

Signs

Communication

Vehicle

Sports

Nature

Others

The use of the CE mark is strictly governed by one or more European Council directives. Ensure

that any labels you produce which use this mark conform with the relevant directives.

EDITING A LABEL

Entering Accented Characters

The P-touch labeler can display and print a set of accented characters such as other

language specific characters.

Enter the character you wish to change to an accented character.

Press the

Accent

key.

The character you entered will change to an accented character.

Press the

Accent

key repeatedly until the desired accented character is selected,

or select it by using the or key.

Press the

Enter

key.

The selected accented character is inserted into the line of text.

zAccented Character Listz

Entering Accented Characters

Caps mode can be used with the Accent function.

The order of accented characters displayed will differ depending on the selected LCD

language.

•Press the

Escape

key to return to the previous step.

• Refer to the Accented Character List table for a complete list of all accented characters

available.

Character Accented Characters Character Accented Characters

a n

A N

c o

C O

d r

D R

e s

E S

g t

G T

i u

I U

k y

K Y

l z

L Z

z EDITING A LABEL

Setting Character Attributes

Setting Character Attributes by Label

Using the

Text

key, you can select a font and apply size, width, style, line, and

alignment attributes.

Press the

Text

key.

The current settings are displayed.

Select an attribute using the or key, and then set a value for that attribute

using the or key.

Press the

Enter

key to apply the settings.

Setting Character Attributes by Each Line

When a label consists two or more lines of text, you can set different value of

character attributes (font, size, width, style, line and alignment) for each line.

Move the cursor to the line you wish to change the

character attribute by using the or key. Next, press

the

Text

key while holding down

Shift

key to display the

attributes. ( on the screen indicates that you are now

applying the attribute for that specific line only.)

Setting Character Attributes

New settings are NOT applied if you do not press the

Enter

key.

•Press the

Escape

key to return to the previous step.

•Press the

Space

key to set the selected attribute to the default value.

• Refer to the Setting Options table for a list of all available settings.

• Small characters may be difficult to read when certain styles are applied (e.g. Shadow + Italic).

When different value of attribute is set for each line, the value

will be displayed as **** when you press the

Text

key. When

you change the setting on this screen by using the or key,

the same change will be applied to all lines of the label.

EDITING A LABEL

Setting Character Attributes

zSetting Optionsz

Attribute Value Result

Font

HEL

(Helsinki)

BRU

(Brussels)

(USA)

FLO

(Florida)

BEL

(Belgium)

SGO

(San Diego)

(Los Angeles)

CAL

(Calgary)

z EDITING A LABEL

Setting Character Attributes

Size

Auto

When Auto is selected, the text is

automatically adjusted to print in the largest

size available for each tape width.

48pt

42pt

36pt

24pt

18pt

12pt

9pt

6pt

Width

x3/2

x2/3

x1/2

Attribute Value Result

EDITING A LABEL

Setting Character Attributes

Style

Normal

BLD

(Bold)

OUT

(Outline)

SHD

(Shadow)

SLD

(Solid)

ITL

(Italic)

I+BLD

(Italic Bold)

I+OUT

(Italic Outline)

I+SHD

(Italic Shadow)

I+SLD

(Italic Solid)

VRT

(Vertical)

Line

Off

UND

(Underline)

STR

(Strikeout)

Attribute Value Result

z EDITING A LABEL

Setting Character Attributes

Setting Auto Fit Style

When "Size" is set to "Auto" and "Length" is set to a specific length, you can select

the way of reducing the text size to fit within the label length.

When "Text Size" is selected, the total text size is modified to fit within the label.

When "Text Width" is selected, the text width will be reduced to the size of x1/2

setting. (If further size reduction is required to fit the text into the selected label

length, the total text size will be modified after reducing the text width to x1/2 setting.)

Press the

Setup

key to display the Setup menu, Select "Auto Fit Style" using the

or key, and then press the

Enter

key.

The Auto Fit Style screen is displayed.

Select the style using the or key.

Press the

Enter

key to apply the setting.

Align

(Alignment)

Left

Center

Right

Just

(Justify)

Attribute Value Result

•Press the

Escape

key to return to the previous step.

•Press the

Space

key to set the style to the default setting ("Text Size").

EDITING A LABEL

Setting Label Attributes

Using the

Label

key, you can create a label with a frame around the text and specify

the label length and tab length. (Cut Options which may be needed when printing a

label can also be set by using the

Label

key. Refer to “Tape Cutting Options” on

page 57.)

Press the

Label

key.

The current settings are displayed.

Select an attribute using the or key, and then set

a value for that attribute using the or key.

Press the

Enter

key to apply the settings.

Setting Label Attributes

• When setting the tab length, hold down the or key

to change the value faster.

• When setting the label length, refer to “Adjusting the

Label Length” on page 58

New settings are NOT applied if you do not press the

Enter

key.

•Press the

Escape

key to return to the previous step.

•Press the

Space

key to set the selected attribute to the default value.

• Refer to the Setting Options table for a list of all available settings.

z EDITING A LABEL

Setting Label Attributes

zFramesz

Attribute Value Result

Frame

Off

EDITING A LABEL

Setting Label Attributes

Frame

Length

The length of the label can be set within the range 1.2" (30mm) -

12.0" (300mm). When

Auto

is selected, the length of the label is

automatically adjusted based on the amount of text entered.

Tab Length

The length of the tab can be set within the range 0.0" (0mm) -

4.0"(100mm). The default setting is

2.0" (50mm)

Attribute Value Result

z EDITING A LABEL

Using Auto-Format Layouts

Using the Auto-Format function you can quickly and easily create labels for a variety of

purposes, such as file tabs, equipment labels, name badges, etc. Simply select a layout

from the templates or block layouts, enter the text and apply formatting as desired.

Using Templates - Example creating an Asset Tag

Press the

Auto-Format

key to display the Auto-Format screen, and then select

"Templates" using the or key.

Press the

Enter

key

The last template used is displayed.

Select a template using the or key.

Press the

Enter

key

The Style screen is displayed.

Select an attribute using the or key, and then set

a value for that attribute using the or key.

Press the

Enter

key

The Bar Code Setup screen is displayed.

Select an attribute using the or key, and then set

a value for that attribute using the or key.

Press the

Enter

key

The template text entry screen is displayed.

Using Auto-Format Layouts

Symbols and accented characters can also be used in auto-format layouts.

The Bar Code Setup screen is displayed only when a

layout containing a bar code is selected.

The "C-Digit" (Check Digit) attribute is only available

for the CODE39, I-2/5 and CODABAR protocols.

• Caps mode can be used when entering text.

EDITING A LABEL

Using Auto-Format Layouts

Enter the text and then press the

Enter

key

Repeat this for each text field.

After all text fields are entered, the print menu is

displayed when the

Enter

key

is pressed.

Select "Print" using

the or

key and then press

the

Enter

key

to print

the label.

• Select "Edit" to change the text data or style settings.

• Select "Save" to store the label in a file memory.

• Select "Cancel" to exit the Auto-Format function.

• Select “Print Options” to set the print settings.

•Press the

Escape

key to return to the previous step.

• On the Style and Bar Code Setup screens, press the

Space

key to change the selected attribute

to the default value.

• Refer to the Templates table for a list of available templates.

• To print multiple copies, sequentially numbered copies, or a mirror image of the label, with

the print menu displayed hold down the

Shift

key and press the

key to display the Print

Options menu.

• If the width of the current tape cassette does not match the set width for the selected layout,

an error message is displayed when you try to print the label. Press the

Escape

key or any other

key to clear the error message, and insert a tape cassette of the correct width.

• If the number of characters entered exceeds the limit, “Text Too Long!” is displayed when the

Enter

key is pressed. Press the

Escape

key or any other key to clear the error message,

and edit the text using fewer characters.

• When using the Auto-Format function the label is cut with a margin on the left and right ends

regardless of the current Tape Cutting Option setting (refer to page 57).

• Cutting is disabled when “Cut Option” is set to Special Tape.

z EDITING A LABEL

Using Auto-Format Layouts

zTemplatesz

Attribute Value Details

Template Name

Binder Spine 1

(0.94" x 8.6" [24 mm x 219 mm])

Binder Spine 2

(0.70" x 8.6" [18mm x 219mm])

File Folder Tab

(0.47" x 3.2" [12 mm x 82 mm])

Divider Tab

(Hanging Folder)

(0.47" x 1.6" [12 mm x 42 mm])

Asset Tag

(0.70" x 2.7" [18 mm x 70 mm])

Bin Box

(0.70" x 3.0" [18 mm x 76 mm])

Equipment Label

(0.94" x 2.2" [24 mm x 58 mm])

Faceplate (VRT)

(0.47" x 2.7" [12 mm x 70 mm])

Cable Wrap 1

(0.94" x 1.5" [24 mm x 39 mm])

Cable Wrap 2

(0.70" x 1.5" [18 mm x 39 mm])

EDITING A LABEL

Using Auto-Format Layouts

Template Name

Address Label 1

(0.94" x 2.7" [24 mm x 70 mm])

Address Label 2

(0.7" x 2.7" [18 mm x 70 mm])

Name Badge 1

(0.94" x 2.8" [24 mm x 72 mm])

Name Badge 2

(0.70" x 2.8" [18 mm x 72 mm])

Name Badge 3

(0.47" x 2.8" [12 mm x 72 mm])

CD Case Spine 1

(0.23" x 4.4" [6 mm x 113 mm])

CD Case Spine 2

(0.13" x 4.4" [3.5 mm x 113 mm])

VHS Spine

(0.70" x 5.5" [18 mm x 140 mm])

MiniDV Spine

(0.35" x 1.6" [9 mm x 42 mm])

Attribute Value Details

z EDITING A LABEL

Using Auto-Format Layouts

Using Block Layouts

Press the

Auto-Format

key to display the Auto-Format screen, and then select

“Block Layouts” using the or key.

Press the

Enter

key to display the Tape Width screen, and then select a

tape width using the or key.

Press the

Enter

key.

When the tape width has not changed, the last block layout selected is displayed.

When the tape width has changed, the default layout for the new tape width is

displayed.

Select a block layout using the or key.

Press the

Enter

key.

The Style screen is displayed.

Select an attribute using the or key, and then set

a value for that attribute using the or key.

Press the

Enter

key.

The block layout text entry screen is displayed.

Enter text and then press the

Enter

key.

Repeat for each text field.

After all text fields are completed, press the

Enter

key to display the print menu.

Select "Print" using the or key and then press the

Enter

to print the label.

Press the

Space

key to set the selected attribute to the

default value.

• Caps mode can be used when entering text.

• The “Text Reminder” function (predictive text) is also

enabled when entering text with the Auto-Format

function. Refer to “Entering and Editing Text” on

page 23 for details on predictive text.

• Select "Edit" to change the text data or style settings.

• Select "Save" to store the label in a file memory.

• Select "Cancel" to exit the Auto-Format function.

• Select "Change Layout" to use a different layout.

• Select “Print Options” to set the print settings.

EDITING A LABEL

Using Auto-Format Layouts

zBlock Layoutsz

•Press the

Escape

key to return to the previous step.

• Refer to the Block Layouts table for a list of available block layouts.

• To print multiple copies, sequentially numbered copies, or a mirror image of the label, with

the print menu displayed hold down the

Shift

key and press the

key to display the Print

Options menu.

• If the width of the current tape cassette does not match the set width for the selected layout,

an error message is displayed when you try to print the label. Press the

Escape

key or any other

key to clear the error message, and insert a tape cassette of the correct width.

• If the number of characters entered exceeds the limit, “Text Too Long!” is displayed when the

Enter

key is pressed. Press the

Escape

key or any other key to clear the error message,

and edit the text using fewer characters.

• When using the Auto-Format function the label is cut with a margin on the left and right ends

regardless of the current Tape Cutting Option setting (refer to page 57).

• Cutting is disabled when “Cut Option” is set to Special Tape.

Attribute Value Details

Block layout

(0.94" [24mm] tape)

2LineA

2LineB

3 Line

1+2Line A

1+2Line B

1+3Line

1+4Line

1+5Line

z EDITING A LABEL

Using Auto-Format Layouts

Block layout

(0.70" [18 mm] tape)

2LineA

2LineB

3Line

1+2LineA

1+2LineB

1+3Line

1+4Line

1+5Line

Block layout

(0.47" [12 mm] tape)

2LineA

2LineB

3Line

1+2Line

Attribute Value Details

EDITING A LABEL

Using Time & Date Function

You can add time and date to your label by positioning the cursor on the text screen to

the position you wish to add time/date and then pressing the

Time

key.

Clock Setting

The time and date set in the clock setting can be used for the display on the screen,

and also for using the Time & Date function which you can add time/date to your label

in desired format.

Press the

Setup

key to display the Setup menu, select "Set Clock" using the

or keys, and then press the

Enter

key.

The Set Clock screen is displayed.

Set the year, month, date, hour and minute to the

current figure using the or key. To move to the

next parameter, use the or key.

Press the

Enter

key to apply the settings.

Block layout

(0.35" [9 mm] tape)

2LineA

2LineB

1+2Line

Block layout

(0.23" [6 mm] tape)

1+2Line

Using Time & Date Function

Attribute Value Details

You can also use the Num keys to type in the figure.

•Press the

Escape

key to return to the previous step.

•Press the

Space

key to set the format to default setting.

• The clock will activate from when the clock setting is applied.

• For the backup of clock setting, when the AC adapter is unplugged, please use AA-size

alkaline batteries.

z EDITING A LABEL

Using Time & Date Function

Time & Date Format Setting

You can select from various formats of date and time to add to your label.

Also, the indication of time can be selected between analog and digital style.

The format applied in this setting will also be applied for the clock display which appears

on the screen when you press the

Display

key. (Refer to “Display Mode” on page 21

for detail.)

Press the

Setup

key to display the Setup menu, select "Time & Date Format"

using the or key, and then press the

Enter

key.

The Time & Date Format screen is displayed. Select date or time using the or

key, and then set the format using the or key.

Press the

Enter

key to apply the settings.

zTime & Date Format Optionsz

New settings are not applied if you do not press the

Enter

key.

•Press the

Escape

key to return to the previous step.

•Press the

Space

key to set the format to default setting.

• Refer to the Format Options for a list of all available formats.

Attribute Value

(Date)

12/31/2099

12.31.2099

12-31-2099

December 31, 2099

Dec. 31, 2099

2099/12/31

2099-12-31

31/12/2099

31.12.2099

31-12-2099

31. December 2099

31. Dec. 2099

EDITING A LABEL

Using Time & Date Function

Time Stamp Setting

[Timing]

You can select whether to print the date/time of when you press the

Time

key or the

date/time of when you press the

key to add to your label.

Press the

Setup

key to display the Setup menu, select "Time Stamp Setting"

using the or key, and then press the

Enter

key.

Select "Timing" using the or key, and then select the value for the setting

using the or key.

Press the

Enter

key to apply the settings.

zTime Stamp : Timing Optionsz

(Time)

11:59 PM

23:59

Attribute Value

The date and time used for the value is a sample setting. When a format is selected, the date and

time set in the clock setting will appear in the selected format style.

•Press the

Escape

key to return to the previous step.

•Press the

Space

key to set the format to default setting.

• Refer to the Time Stamp: Timing Options for available settings.

Attribute Value Description

Timing

Auto

Press the

Time

key; a clock icon will be inserted where

the cursor is positioned on the text input screen.

When you press the

key, the latest date/time will

be printed on the label where the clock icon is

positioned on the label layout.

Fixed

Press the

Time

key; the current date/time will be

inserted where the cursor is positioned on the text

input screen.

When you press the

key, the date/time will be

printed as shown on the input screen.

When "Auto" is selected for the Timing setting and a clock icon is added to the text by pressing

the

Time

key, you can confirm what settings applied for the icon by positioning the cursor under

the clock icon, and then pressing the

Time

key.

z EDITING A LABEL

Using Time & Date Function

[Time Stamp Format]

You can select which information to use when adding date and time to your label.

Four options (Date, Time, Date and Time or Time and Date) are available.

Press the

Setup

key to display the Setup menu, select "Time Stamp Setting"

using the or key, and then press the

Enter

key.

Select "Format" using the or key, and then select the value for the setting

using the or key.

Press the

Enter

key to apply the settings.

zTime Stamp : Format Optionsz

[Forward]

You can select whether to use a forwarded (future) date and time or the current date

and time when using the Time & Date Function.

Press the

Setup

key to display the Setup menu, select "Time Stamp Setting"

using the or key, and then press the

Enter

key.

Select "Forward" using the or key, and then to specify the amount of date

and time to increase, select "On" using the or key.

•Press the

Escape

key to return to the previous step.

•Press the

Space

key to set the value to default setting.

• Refer to the Time Stamp: Format Options for available settings.

Attribute Value Description

Format

Date

Date only will be printed on the label.

Date & Time The date and time will be printed on the label.

Time Time only will be printed on the label.

Time & Date The time and date will be printed on the label.

EDITING A LABEL

Creating a Bar Code Label

Press the

Enter

key. The Forward screen is

displayed. Set the amount of year, month, week, day,

hour, and minute to increase from the currently set

clock when using the Time & Date function using the

or key. To move to the next parameter, use the

or key.

Press the

Enter

key to apply the settings.

zTime Stamp : Forward Optionsz

Using the Bar Code function you can create labels with one dimensional bar codes for

use with cash registers, stock control systems or other bar code reader systems, or

even asset control tags used in an asset management system.

You can also use the Num keys to type in the figure.

•Press the

Escape

key to return to the previous step.

•Press the

Space

key to set the format to default setting.

• Refer to the Time Stamp: Forward Options for a list of all available formats.

Attribute Value Description

Forward

The time/date will be increased according to the

value selected in the Forward setting.

Off

Current time/date will be printed.

Creating a Bar Code Label

• The P-touch labeler is not designed exclusively for creating bar code labels. Always

check that bar code labels can be read by the bar code reader.

• For best results, print bar code labels in black ink on white tape. Some bar code readers

may not be able to read bar code labels created using colored tape or ink.

• Use the “Large” setting for “Width” whenever possible. Some bar code readers may not

be able to read bar code labels created using the “Small” setting.

• Continuously printing a large number of labels with bar codes can overheat the print

head, which may affect printing quality.

z EDITING A LABEL

Creating a Bar Code Label

Setting Bar Code Parameters

Press the

Setup

key to display the Setup menu, select “Bar Code Setup” using

the or key, and then press the

Enter

key

The Bar Code Setup screen is displayed.

Select an attribute using the or key, and then set a value for that attribute

using the or key.

Press the

Enter

key to apply the settings.

zBar Code Settingsz

Pressing

Bar Code

key while holding down the

Shift

key will also allow you to go

to "Bar Code Setup".

Characters may not appear below the bar code even when "On" is selected for "Under #",

depending on the tape width being used, the number of lines entered, or the current

character style settings.

• New settings are NOT applied if you do not press the

Enter

key.

• The "C-Digit" (Check Digit) attribute is only available for the CODE39, I-2/5 and CODABAR

protocols

•Press the

Escape

key to return to the previous step.

•Press the

Space

key to set the selected attribute to the default value.

• Refer to the Bar Code Settings table for a list of all available settings.

Attribute Value

Protocol

CODE39

, CODE128, EAN-8, EAN-13,

GS1-128 (UCC / EAN-128), UPC-A, UPC-E, I-2/5 (ITF),

CODABAR

Width

Small

Large

Under#

(characters printed

below bar code)

Off

C.Digit

(check digit)

Off

(only available for the CODE39, I-2/5

and CODABAR protocols)

EDITING A LABEL

Creating a Bar Code Label

Entering Bar Code Data

Press the

Bar Code

key.

The Bar Code Input screen is displayed.

Type in the bar code data.

Special characters can be entered in the bar code

when using the CODE39, CODABAR, CODE128 or

GS1-128 (UCC / EAN-128) protocols. When not using

special characters, go to step 5.

Press the

Symbol

key.

A list of characters available for the current protocol is displayed.

Select a character using

the or

key, then press

the

Enter

key to insert the character in the bar

code data.

Press the

Enter

key

to insert the bar code in the

label.

The bar code is displayed on the text entry screen.

zSpecial Character Listz

CODE39 CODABAR

Up to five bar codes can be entered on a label.

•Press the

Escape

key to return to the previous step.

• Refer to the Special Characters List table for a list of all available settings.

Code Special Character Code Special Character

0 0

1 1

2 (SPACE) 2

3 3

4 4

5 5

z EDITING A LABEL

Creating a Bar Code Label

CODE128, GS1-128 (UCC / EAN-128)

Editing and Deleting a Bar Code

• To edit the bar code data position the cursor beneath the bar code mark on the data

entry screen and then open the Bar Code Input screen. Refer to “Entering Bar Code

Data” on page 51.

• To edit the “Width” and “Under#” settings on a bar code already placed on the screen,

position the cursor beneath the bar code mark on the data entry screen and then open

the Bar Code Setup screen. Refer to “Setting Bar Code Parameters” on page 50.

• To delete a bar code from a label, position the cursor to the right of the bar code mark

on the data entry screen and press the

Backspace

key.

Code Special Character Code Special Character Code Special Character

0 (SPACE) 24 48 DC3

1 25 49 DC4

2 26 50 NAK

3 27 51 SYN

4 28 NUL 52 ETB

5 29 53 CAN

6 30 SOH 54 EM

7 31 STX 55 SUB

8 32 ETX 56 ESC

9 33 EOT 57

10 34 ENQ 58 FS

11 35 ACK 59

12 36 BEL 60 GS

13 37 BS 61

14 38 HT 62 RS

15 39 LF 63

16 40 VT 64 US

17 41 FF 65 DEL

18 42 CR 66 FNC3

19 43 SO 67 FNC2

20 44 SI 68 FNC4

21 45 DLE 69 FNC1

22 46 DC1

23 47 DC2

Label Preview

LABEL PRINTING

Using the Preview function you can check the layout of the label before printing.

Press the

Preview

key.

An image of the label is displayed on the screen.

The length of the label is shown in the lower-right corner of the screen.

Press the or key to scroll the preview to the left or right.

Press the or key to change the magnification of the preview.

Labels can be printed once text entry and formatting is complete. Printing options

include single and multiple copies, sequential numbering and mirror-printing.

Label Preview

•Press the

Escape

Enter

key to return to the text entry screen.

• To scroll the preview to the left or right end, hold down the

Shift

key and press the or

key.

• To print the label directly from the preview screen, press the

key or open the print

options screen and select a print option. Refer to "Printing a Label" below for details.

• The print preview is a generated image of the label, and may differ from the actual label when

printed.

Printing a Label

• Do not pull the label coming out of the tape exit slot. Doing so will cause the ink ribbon

to be discharged with the tape.

• Do not block the tape exit slot during printing or when feeding tape. Doing so will cause the

tape to jam.

• Be sure to check that there is enough tape remaining when printing several labels

continuously. If tape is running low, set fewer copies, print labels one at a time, or replace the

tape cassette.

• Striped tape indicates the end of the tape cassette. If this appears during

printing, press the

Power

key to turn the P-touch labeler off.

Attempting to print with an empty tape cassette may damage the

machine.

z LABEL PRINTING

Printing a Label

Printing a Single Copy

Make sure that the appropriate tape cassette is inserted and ready for printing.

Press the

key. "Printing...Copies" is displayed

while the labels are being printed.

Printing Multiple Copies

Using this function you can print up to 99 copies of the same label.

Make sure that the appropriate tape cassette is inserted and ready for printing.

Hold down the

Shift

key and press the

key to display the print options

screen, and then select “Copies” using the or key.

Press the

Enter

key to display the Copies screen, and then select the

number of copies to be printed using the or key, or type the number using

the number keys.

Press the

Enter

key. "Printing...Copies" is

displayed while the labels are being printed.

To stop printing, press the

Power

key to turn off the P-touch labeler.

There are several other messages that may appear when you press the

key. Refer to “Error

Messages” on page 74 for further information about error messages.

Hold down the or key to change the number of copies faster.

•Press the

Escape

key to return to the previous step.

• Unless set otherwise, the tape is automatically cut after each copy is printed. Refer to “Tape

Cutting Options” on page 57 to change this setting.

• The figures shown on the screen during printing indicate the “count / number of copies set”.

• Pressing the

Space

key when setting the number of copies resets the value to 1, the default.

LABEL PRINTING

Printing a Label

Auto-numbering Labels

Using the numbering function you can create a set of sequentially numbered labels

from a single label format.

Make sure that the appropriate tape cassette is inserted and ready for printing.

Hold down the

Shift

key and press the

key to display the print options

screen, and then select "Numbering" using the or key.

Press the

Enter

key.

The numbering start point screen is displayed.

Move the cursor to the first character to be

incremented in the numbering sequence and press

the

Enter

key.

The numbering end point screen is displayed.

Move the cursor to the last character to be

incremented in the numbering sequence and press

the

Enter

key.

The number of labels to be printed is displayed.

Select the number of labels to be printed using the

or key, or type the number using the number key.

Press the

Enter

key.

The labels are printed.

As each label is printed the number of copies printed is shown.

To apply auto-numbering to a bar code, select the bar code

here. After selecting the bar code you will be prompted to

enter the number of labels to be printed (step 6).

Hold down the or key to change the number of

labels faster.

z LABEL PRINTING

Printing a Label

Mirror Printing

Using the mirror printing function you can create labels with the text printed in reverse

so that they can be read from the opposite side when attached to glass or other

transparent material.

Make sure that the appropriate tape cassette is inserted and ready for printing.

Hold down the

Shift

key and press the

key to display the print options

screen, and then select “Mirror” using the or key.

Press the

Enter

key.

The message “Mirror Print?” is displayed

Press the

Enter

key. "Printing...Copies" is

displayed while the labels are being printed.

•Press the

Escape

key to return to the previous step.

• The tape is automatically cut after each copy is printed. Refer to “Tape Cutting Options” on

page 57 to change this setting.

• The figures shown on the screen during printing indicate the “count / number of copies”.

• Pressing the

Space

key when selecting the number of copies resets the value to 1, the default.

• Auto-numbering can also be applied to bar codes. When a bar code contains an auto-

numbering sequence, no other fields in the label can contain an auto-numbering sequence.

• The auto-number portion of the label is incremented after each label is printed.

• Only one auto-numbering sequence can be used in a label.

• Any symbols or other non-alphanumeric characters in the auto-numbering sequence are

ignored.

• An auto-numbering sequence can only contain a maximum of five characters.

• Letters and numbers increase as shown below:

1 ...9

...

B ...Z

...

b ...z

...

A1 ...A9

...

Spaces (shown as underscores “_” in the example below) can be used to adjust the spacing

between characters or to control the number of digits that are printed.

10 ...99

...

AA ...ZZ

...

1_9

2_0 ...9_9

0_0

...

•Press the

Escape

key to return to the previous step.

• Text should be printed on clear tape when using the mirror printing function.

• The copy and auto-numbering functions cannot be used together with the mirror printing

function.

LABEL PRINTING

Tape Cutting Options

The tape cutting options allow you to specify how the tape is fed and cut when printing

labels. In particular, the “Chain” and “No Cut” options greatly reduce the amount of

wasted tape by using smaller margins and eliminating blank sections cut between

labels.

Press the

Label

key to display the Label menu.

Select "Cut Option" using the or key, and then set the value by using the

or key.

Press the

Enter

key to apply the settings.

zTape Cuttingz

Tape Cutting Options

New settings are NOT applied if you do not press the

Enter

key.

•Press the

Escape

key to return to the previous step.

• Refer to the Tape Cutting table for a list of all available settings.

Setting Description Example

Large

Margin

Automatically cuts the tape after each label is

printed, leaving a margin of 0.94" (24 mm) on

each end.

Small

Margin

Automatically cuts a piece of blank tape

before printing the first label and then cuts the

tape after each label is printed, leaving a 0.16"

(4 mm) margin at each end of each label.

Chain

• Automatically cuts a piece of blank tape

before printing the first label and then cuts

the tape after each label is printed, leaving

a 0.16" (4 mm) margin at each end of each

label.

• Once the last label is printed, the tape is not

fed and cut.

ABC ABC

0.94"

(24 mm)

0.94"

(24 mm)

ABC ABC

0.16"

(4 mm)

0.16"

(4 mm)

0.92" (23 mm)

ABC ABC

0.16"

(4 mm)

0.16"

(4 mm)

0.92" (23 mm)

z LABEL PRINTING

Adjusting the Label Length

You can adjust the length of the printed label in levels of -5 to +5.

Press the

Setup

key to display the setup menu, select "Adjust Length" using the

or key, and then press the

Enter

key.

Select "Adjust Length" by using the or key, and

then set the value by using the or key.

Press the

Enter

key to apply the setting.

No Cut

• Prints a strip of labels with no cuts in

between.

• Pressing the

Preview

while holding down

Shift

key will feed and cut the last label

printed.

Special

Tape

• Select this setting when using special tape.

• When using Fabric Iron-On Tapes or Extra

Strength Adhesive Tapes, set "On" for

Manual Cutting before printing. After

printing, remove the tape cassette from the

machine and use scissors to cut the tape.

ABC ABC

0.94"

(24 mm)

0.31"

(8 mm)

ABC ABC

0.94"

(24 mm)

• When using Fabric Iron-On Tapes or Extra Strength Adhesive Tapes, refer to the above

"Special Tape".

• The tape is not cut after the last label is printed when “Chain” or “No Cut” is set. Hold down

the

Shift

key and press the

Preview

key to feed and cut tape automatically, or cut the tape

manually if you are using Fabric Iron-on Tapes or Extra Strength Adhesive Tapes.

Adjusting the Label Length

•Press the

Escape

key to return to the previous step.

•Press the

Space

key to set the value to default setting.

• Approximately 1% of the total label length will be adjusted by 1 level.

LABEL PRINTING

Attaching Labels

If necessary, trim the printed label to the desired shape and length using scissors, etc.

Peel the backing from the label.

Position the label and then press firmly from top to bottom with your finger to

attach the label.

Printing a label from the Label Collection Stored in the Machine

Pages 60 to 63 show the many labels that are stored in your Label Collection. Printing

these pre-designed labels saves you time.

Press the

Label Collection

key.

Select the language of the label to be printed using the or key, and then

press the

Enter

key.

The language can be selected from "English(United States)", "French(Canada)",

"Portuguese", "Spanish(United States)", or "Turkish".

Select the category using the or key, and then press the

Enter

key.

The first label image is displayed.

Select a label using the or key, and then press the

Enter

key.

Attaching Labels

• The backing of some types of tapes may be pre-cut to make it easier to peel the backing.To

remove the backing, simply fold the label lengthwise with the text facing inward, to expose

the inside edges of the backing. Next, peel off the backing one piece at a time.

• Labels may be difficult to attach to surfaces that are wet, dirty, or uneven. The labels may peel

off easily from these surfaces.

• Be sure to read the instructions provided with Fabric Iron-On Tapes, Extra Strength Adhesive

Tapes or other special tapes and observe all precautions noted in the instructions.

Printing from the Label Collection

Refer to the Label Collection Lists to view all of the available labels.

To add the label to your "Favorites", select "Add to Favorites" using the or key,

and then press the

Enter

key to register the selected label image in the Favorites

category. Registering your most frequently used label images allows you to quickly and

easily display them when needed again.

z LABEL PRINTING

Printing from the Label Collection

Select "Print" using the or key, and then press the

Enter

key.

zLabel Collection Listz

Label Collection categories are pre-set for specific tape widths. Tape widths are

referenced after the name of the Label Collection category in parentheses. For example,

to create a Shipping Label, 0.70" (18 mm) tape must be loaded in the machine. If the

width of the current tape cassette does not match the set width for the selected layout, an

error message is displayed when you try to print the label. Press the

Escape

key or any

other key to clear the error message, and insert a tape cassette of the correct width.

• Using the P-touch Update Software, additional label categories can be downloaded and new

label designs added to the machine or P-touch Editor.

• Refer to "Downloading a Label Collection / Updating the Software" on page 63 for details on

how to download additional categories of labels.

Category Label

Files

(0.47" [12 mm]

tape only)

* Labels are for illustrative purposes only.

LABEL PRINTING

Printing from the Label Collection

Office Signage

(0.94" [24 mm]

tape only)

Caution

(0.94" [24 mm]

tape only)

Category Label

* Labels are for illustrative purposes only.

z LABEL PRINTING

Printing from the Label Collection

Shipping

(0.70" [18 mm]

tape only)

ECO

(0.70" [18 mm]

tape only)

Retail

(0.94" [24 mm]

tape only)

Category Label

* Labels are for illustrative purposes only.

LABEL PRINTING

Downloading a new Label Collection Category (Windows® only )

Using the P-touch Update Software, additional label collection categories can be

downloaded to your labeler or downloaded to your PC and printed using P-touch Editor.

Furthermore, the software can be upgraded to the latest version using this tool.

Downloading a Label Collection Category to your Labeler

The following is the example for Windows Vista

In the following steps, you will see XX-XXXX. Read "XX" as your labeler name.

Turn the machine on and connect the USB cable.

Double-click the [P-touch Update Software] icon.

Personal

(0.47" [12 mm]

tape only)

Category Label

* Labels are for illustrative purposes only.

Downloading a new Label Collection Category

(Windows

only )

• To use the P-touch Update Software, it is necessary to install it from the CD-ROM

provided.

• Refer to the "Software Installation Guide" for details on how to install the software.

• You must be connected to the internet in order to launch the P-touch Update software

• Label Collection Designs cannot be edited.

• You may find that the software and the contents in this manual are different.

• Upon installation of the P-touch Update Software, an icon will be installed on your

desktop (or other location of your choosing) for your convenience. To check for New

Label Collection Designs, simply click the icon to launch the software.

The following method can also be used to start the P-touch

Update Software.

Click [Start], and then select [All Programs] - [Brother P-

touch] - [P-touch Update Software].

z LABEL PRINTING

Downloading a new Label Collection Category (Windows® only )

Click the [Machine update] icon.

Select the [Printer], ensure that [The

machine is connected correctly.] is

displayed, and then click [OK].

Select the [Language], select the check box

next to the label collection to be downloaded

and/or software to be updated, and then click

[Transfer].

Click "Click here for details" in the

upper right to view a web page with a

specific examples of label collection

designs.

LABEL PRINTING

Downloading a new Label Collection Category (Windows® only )

Check the content to be updated, and then

click [Start] to begin the update.

The screen on the right is displayed on your

computer while the software is being

updated screen.

The screen on the right appears on the

machine's LCD display.

Click [OK] to complete the update.

The display returns to the input screen when the update is complete.

Do not turn off the machine during the

update process.

z LABEL PRINTING

Downloading a new Label Collection Category (Windows® only )

Downloading a New Label Collecstion Category to P-touch Editor /

Updating P-touch Editor Software

The following is the example for Windows Vista

In the following steps, you will see XX-XXXX. Read "XX" as your labeler name.

Double-click [P-touch Update Software].

Click the [Computer software update] icon.

• Newly downloaded label collection categories are added to

the respective "Category".

• An asterisk "*" is displayed at the end of the newly added

category.

• Downloaded label collections can be deleted using the

following procedure

1. Press the

Label Collection

key.

2. Press the or key, and then select the language.

3. Press the or key, and then select the category.

4. Press the

Clear

key.

• If the downloaded label collection was registered in "Favorites", it will also be deleted from

here.

• It is not possible to delete individual labels from each "Category".

• When "Download New Labels" is selected, the prompt "Connect PC, and Run P-touch

Update" is displayed.

• The following method can also be used to start the P-touch

Update Software.

• Click [Start], and then select [All Programs] - [Brother P-

touch] - [P-touch Update Software].

• If a message is displayed notifying the user that the Editing

Software (P-touch Editor) is the latest version when started,

click [Yes] and then proceed to step 3.

LABEL PRINTING

Downloading a new Label Collection Category (Windows® only )

Select the [Printer] and [Language], select

the check box next to the label collection to

be installed and then click [Install].

The installed label collection will be saved

to the P-touch Editor [Label Collection]

tab.

Click "Click here for details" in the

upper right to view a web page with a

specific examples of label collection

designs.

Storing a Label into Memory

z USING THE FILE MEMORY

USING THE FILE MEMORY

You can store up to 99 of your most frequently used labels in the file memory. Each label is

stored as a file, allowing you to quickly and easily recall your label when needed again.

After entering the text and formatting the label, press the

File

key to display the

File screen.

Select "Save" using the or key.

Press the

Enter

key. A file number is displayed.

A label text is also displayed if a label is already stored in that file number.

Select a file number using the or key, and then press the

Enter

key

to save the label under the selected file number.

The file is saved and the screen returns to the text entry screen.

Press the

File

key to display the File screen.

Select "Open" using the or key.

Press the

Enter

key. The file number of a stored label is displayed.

The label text is also displayed to identify the label.

Select a file number using the or key, and then press the

Enter

key

to open the selected file. The file is opened and displayed on the text entry screen.

• When the file memory is full, each time you save a file you will need to overwrite one of your

stored files.

Storing a Label into Memory

When there is already a stored file in the selected number, the data will be overwritten by

the file you try to save.

•Press the

Escape

key to return to the previous step.

• A maximum of 280 characters can be saved in each file. However, this number may depend

upon the characters or symbols used. Up to 99 files can be saved.

• To store a label created by using the Auto-Format Layouts, refer to “Using Auto-Format

Layouts” on page 38.

Opening a Stored Label File

Press the

Escape

key to return to the previous step.

USING THE FILE MEMORY

Printing a Stored Label File

Press the

File

key to display the File screen.

Select "Print" using the or key.

Press the

Enter

key.

The file number of a stored label is displayed.

The label text is also displayed to identify the label.

Select a file number using the or key, and then press the

Enter

key to print the selected label. The label is printed from the machine.

Press the

File

key to display the File screen.

Select "Delete" using the or key.

Press the

Enter

key.

The file number of a stored label is displayed.

The label text is also displayed to identify the label.

Select a file number using the or key, and then press the

Enter

key.

The message “Delete?” is displayed.

Press the

Enter

key to delete the file.

The file is deleted and the screen returns to the text entry screen.

Printing a Stored Label File

•Press the

Escape

key to return to the previous step.

• The message "No Text!" is displayed when you try to print a file with no text.

Deleting a Stored Label File

Press the

Escape

key to cancel deleting the file and return to the previous screen.

Resetting the P-touch Labeler

z MAINTAINING YOUR P-TOUCH LABELER

MAINTAINING YOUR P-TOUCH LABELER

You can reset the internal memory of your P-touch labeler when you want to clear all

saved label files, or in the event the P-touch labeler is not operating correctly.

Resetting data to factory settings (Downloaded data is not reset.)

Turn off the machine. Press and hold down the

Shift

and

keys. While holding down the

Shift

and

keys, press the

Power

key once and then release the

Shift

and

keys.

Resetting data to factory settings (Downloaded data is reset.)

Turn off the machine. Press and hold down the

Shift

and

Backspace

keys. While holding

down the

Shift

and

Backspace

keys, press the

Power

key once and then release the

Shift

and

Backspace

keys.

Your P-touch labeler should be cleaned on a regular basis to maintain its performance

and life span.

Cleaning the Unit

Wipe any dust and marks from the main unit using a soft, dry cloth.

Use a slightly dampened cloth on difficult to remove marks.

Cleaning the Print Head

Streaks or poor quality characters on printed

labels generally indicates that the print head is

dirty. Clean the print head using a cotton swab or

the optional print head cleaning cassette (TZ-

CL4).

Resetting the P-touch Labeler

• Release the

Power

key before releasing the other key.

• All text, format settings, option settings and stored label files are cleared when you reset the

P-touch labeler. Language and unit settings will also be cleared

Maintenance

Always remove the batteries and disconnect the AC adapter before cleaning the P-touch labeler.

Do not use paint thinner, benzene, alcohol or any other organic solvent. These may deform the

case or damage the appearance of your P-touch labeler.

Print head

MAINTAINING YOUR P-TOUCH LABELER

Maintenance

Cleaning the Tape Cutter

Tape adhesive can build up on the cutter blade after

repeated use, taking the edge off the blade which may

result in the tape jamming in the cutter.

• Do not touch the print head directly with your

bare hands.

• Refer to the instructions provided with the print

head cleaning cassette for directions on how to

use it.

• About once every year, wipe the cutter blade

using a cotton swab moistened with Isopropyl

alcohol (rubbing alcohol).

• Do not touch the cutter blade directly with your

bare hands.

What to do when...

z TROUBLESHOOTING

TROUBLESHOOTING

What to do when...

Problem Solution

The screen ‘locks’, or

the P-touch labeler

does not respond

normally.

Refer to “Resetting the P-touch Labeler” on page 70 and reset

the internal memory to the initial settings. If resetting the P-

touch labeler does not solve the problem, disconnect the AC

adapter and remove the batteries for more than 10 minutes.

The display remains

blank after turning on

the power.

Check that the batteries are correctly installed and that the

AC adapter designed exclusively for your P-touch labeler

(provided) is correctly connected.

The LCD messages

are displayed in a

foreign language.

Refer to “Setting Language and Unit” on page 22 to select

your desired language.

The label is not

printed after pressing

the Print key.

• Check that text has been entered and that the tape

cassette is installed correctly with sufficient tape

remaining.

• If the tape is bent, cut off the bent section and thread the

tape through the tape exit slot.

• If the tape is jammed, remove the tape cassette and then

pull out the jammed tape and cut it. Check that the end of

the tape passes through the tape guide before reinstalling

the tape cassette.

The label is not

printed correctly.

• Remove the tape cassette and reinstall it, pressing it firmly

until it clicks into place.

• If the print head is dirty, clean it with a cotton swab or

optional print head cleaning cassette (TZ-CL4).

• Check that the Cut Option setting is not set to Chain or No

Cut, as the tape will not be fed after printing the label.

Alternatively, hold down the

Shift

key and press the

Preview

key to feed and cut the tape.

The ink ribbon is

separated from the

ink roller.

If the ink ribbon is broken, replace the tape cassette. If not,

leave the tape uncut and remove the tape cassette, then

wind the loose ink ribbon onto the spool as shown in the

figure.

Spool

TROUBLESHOOTING

What to do when...

The P-touch labeler

stops while printing a

label.

• Replace the tape cassette if striped tape is visible, as this

indicates that you have reached the end of the tape.

• Replace all batteries or connect the AC adapter directly to

the P-touch labeler.

The label is not cut

automatically.

• Check that the Cut Option setting is not set to Chain or No

Cut, as the tape will not be fed after printing the label.

Alternatively, hold down the

Shift

key and press the

Preview

key to feed and cut the tape.

Label files saved

previously are now

empty.

All files stored in the internal memory are deleted if the

batteries are weak or the AC adapter was disconnected.

Problem Solution

z TROUBLESHOOTING

Error Messages

When an error message appears on the display, follow the directions provided below.

Error Messages

Message Cause/Remedy

Battery Weak! *

The installed batteries are getting weak.

Check

Battery!

The following are likely causes.

• The batteries are installed with the negative and positive

ends the wrong way round.

• Other types of batteries are being used with alkaline

batteries.

• Old and new batteries are being used together.

• The batteries are about to run out.

If the power does not turn off automatically, press any key to

clear the error message before turning the unit off.

Check that the correct batteries are being used, and are

installed the right way round.

Wrong Type

Of Adapter

Connected!

An incompatible AC adapter is connected. After the power is

turned off automatically, use the AC adapter designed

exclusively for your P-touch labeler.

Cutter Error! *

The tape cutter is closed when you try to print or feed tape.

Turn the P-touch labeler off and then on again before

continuing.

When tape is tangled in the cutter, remove the tape.

No Text! *

There is no text, symbols or bar code data entered when you

try to print or preview a label. Enter data before continuing.

Insert Tape

Cassette! *

There is no tape cassette installed when you try to print or

preview a label, or feed tape. Install a tape cassette before

continuing.

Tape Cassette

Changed! *

The tape cassette was changed while printing, etc. Make

sure the correct tape cassette is inserted before printing.

Line Limit!

Max 7 Lines *

There are already seven lines of text when you press the

Enter

key. Limit the number of lines to seven.

Tape Width

Limit!

Max 5 Lines *

There are more than five lines of text when you press the

Preview

key while using 0.70" (18mm) tape. Limit

the number of lines to five, or replace with a larger width tape

cassette.

Tape Width

Limit!

Max 3 Lines *

There are more than three lines of text when you press the

Preview

key while using 0.47" (12 mm) tape. Limit

the number of lines to three, or replace with a larger width

tape cassette.

*Press any key to clear the error message.

TROUBLESHOOTING

Error Messages

Tape Width

Limit!

Max 2 Lines *

There are more than two lines of text when you press the

Preview

key while using 0.35" or 0.23" (9 mm or 6

mm) tape. Limit the number of lines to two, or replace with a

larger width tape cassette.

Tape Width

Limit!

Max 1 Line *

There is more than one line of text when you press the

Preview

key while using 0.13" (3.5mm) tape. Limit the

number of lines to one, or replace with a larger width tape

cassette.

Block Limit!

Max 5 Blocks *

There are already five blocks of text. Limit the number of

blocks to five.

Text Full! *

The maximum number of characters have already been

entered. Edit the text and use fewer characters.

Length Limit! *

The length of the label to be printed using the text entered is

longer than 39.37" (1 m). Edit the text so that the length of the

label is less than 39.37" (1 m).

Insert

0.94" Tape

Cassette! *

An 0.94"(24mm) tape cassette is not installed when an Auto-

Format for 0.94"(24mm) tape is selected. Install an

0.94"(24mm) tape cassette.

Insert

24mm Tape

Cassette! *

Insert

0.70" Tape

Cassette! *

An 0.70" (18 mm) tape cassette is not installed when an

Auto-Format for 0.70" (18 mm) tape is selected. Install an

0.70" (18 mm) tape cassette.

Insert

18mm Tape

Cassette! *

Insert

0.47" Tape

Cassette! *

An 0.47" (12 mm) tape cassette is not installed when an

Auto-Format for 0.47" (12 mm) tape is selected. Install a

0.47" (12 mm) tape cassette.

Insert

12mm Tape

Cassette! *

Message Cause/Remedy

*Press any key to clear the error message.

z TROUBLESHOOTING

Error Messages

Insert

0.35" Tape

Cassette! *

An 0.35" (9 mm) tape cassette is not installed when an Auto-

Format for 0.35" (9 mm) tape is selected. Install a 0.35" (9

mm) tape cassette.

Insert

9mm Tape

Cassette! *

Insert

0.23" Tape

Cassette! *

An 0.23" (6 mm) tape cassette is not installed when an Auto-

Format for 0.23" (6 mm) tape is selected. Install a 0.23" (6

mm) tape cassette.

Insert

6mm Tape

Cassette! *

Insert

0.13" Tape

Cassette! *

An 0.13" (3.5mm) tape cassette is not installed when an

Auto-Format for 0.13" (3.5mm) tape is selected. Install an

0.13" (3.5mm) tape cassette.

Insert

3.5mm Tape

Cassette! *

Too Much Text

For This Layout! *

The maximum number of characters for the selected layout

have already been entered. Edit the text to use fewer

characters or use a different layout.

Incorrect

Value! *

The value entered for setting the tape length, tab length,

multiple copies or numbering function is invalid. Enter a valid

value for the setting.

Select Other

Cut Option! *

The tape length set using the tape length setting is shorter

than the total length of the left and right margins applied for

the "Large Margin" cutting option. Select a different cutting

option. option.

Text

Too Long! *

The length of the label to be printed using the text entered is

longer than the length setting. Edit the text to fit within the set

length or change the length setting.

Text

Too High! *

The text size is too large. Select a different size option.

Memory Full! *

There is not enough internal memory available when you try

to save a label file. Delete any unnecessary files to make

more memory available for the new label file.

Message Cause/Remedy

*Press any key to clear the error message.

TROUBLESHOOTING

Error Messages

Check # of

Digits

Entered! *

The number of digits entered in the bar code data does not

match the number of digits set in the bar code parameters.

Enter the correct number of digits.

Input A,B,C or D

At Start&End! *

The bar code data entered does not have the required start/

stop code (A, B, C, or D required at the beginning and end of

the bar code data for the CODABAR protocol). Enter the bar

code data correctly.

Maximum Of

5 Bar Codes

Per Label! *

There are already 5 bar codes entered in the text data when

you try to enter a new bar code. You can only use up to five

bar codes in each label.

Category Full! *

The memory available for categories is full.

To make more memory available, delete any unnecessary

registered categories by highlighting the category and

pressing the

Clear

key.

Installed tape is

not compatible with

this machine! *

Tape that is incompatible with the machine has been

installed. Use compatible tape.

Message Cause/Remedy

*Press any key to clear the error message.

Specifications

z APPENDIX

APPENDIX

Main Unit

Specifications

Item Specification

Display

Character display 16 characters x 3 lines (128 dot x 48 dot) ,Backlit

Screen contrast 5 levels (+2, +1, 0, -1, -2)

Printing

Print method Thermal Transfer

Print head 128 dot / 180 dpi

Print height 0.71" (18mm) max. (when using 0.94" (24mm) tape)

Print speed Approx. 0.39" (10 mm)/ sec.

Tape cassette TZ tape cassette (0.13", 0.23", 0.35", 0.47", 0.70", 0.94" [3.5,

6, 9, 12, 18, 24 mm] widths)

No. of lines

0.94" (24mm) tape : 1-7 lines; 0.70" (18 mm) tape : 1 - 5 lines;

0.47" (12 mm) tape : 1 - 3 lines; 0.35" (9 mm) tape : 1 - 2 lines;

0.23" (6 mm) tape : 1 - 2 lines; 0.13" (3.5mm) tape : 1 line

Cut and feed Large Margin, Small Margin, Chain, No Cut, Special Tape

Memory

Memory buffer size Maximum 2800 characters

File storage Maximum 99 files

Other Features

Input method Text Reminder

Templates Label Collections, Auto-Format, Block Layouts

Power Supply

Power supply AC adapter (AD-24ES), Eight AA-size alkaline batteries (LR6).

Auto Power-off Battery: 5 min.*, AC adapter: 8 hours

*When using P-touch labeler only. When connected to a PC, 1

hour.

Size

Dimensions Approx.7.0"(W) x 9.4"(D) 2.8"(H)

[177.0mm (W) x 237.5mm (D) x 70.4mm (H)]

Weight Approx.1.94lb (880g) (without tape cassette and batteries)

Other

Operating

temperature /

humidity

50 ~ 95

F / 20 ~ 80% humidity (without condensation)

Maximum wet bulb temperature: 80.6

INDEX

AC adapter ........................................17

Accented Character List ....................29

Auto power-off time ...........................19

Battery ...............................................16

Block Layouts ....................................43

Caps mode ........................................13

contrast .............................................21

cursor keys ........................................24

deleting

text and formatting ....................25

text only .....................................25

entering

text ............................................23

fonts ..................................................31

formatting

character attributes ...................30

label attributes ...........................35

Frames ..............................................36

Keyboard ...........................................14

Label Collection .................................59

length ................................................35

line .....................................................30

Line number ......................................13

new line .............................................24

Power Supply ....................................16

Return mark ......................................13

size ....................................................30

Special Character List .......................51

Specifications ....................................78

style ...................................................30

Symbol List ........................................28

symbols .............................................26

tape cassettes ...................................18

tape length ........................................13

Templates .........................................40

text

entering and editing ..................23

lines ...........................................24

Text Reminder ...................................23

Time Stamp

Format Options .........................48

Forward Options .......................49

Timing Options ....................46, 47

width ..................................................30

Contact Information (For USA Only)

Service Center Locations

If you need a local service center, please call 1-877-BROTHER (1-877-276-8437) to locate the

authorized service center closest to you.

Note: Be sure to call the Service Center before your visit.

Service centers do not provide operational assistance. See "Operational Assistance".

Operational Assistance

For technical and operational assistance you may call Brother Customer Service at:

Voice 1-877-BROTHER (1-877-276-8437), or Fax 1-901-379-1210

Assistance on the Internet

For product information: www.brother-usa.com

For downloading the latest drivers: http://solutions.brother.com

For purchasing accessories and certain Brother products: http://www.brothermall.com

Accessories and Supplies

To order Brother accessories or supplies by Visa, MasterCard, Discover or American Express,

you may call toll tree 1-877-552-MALL (6255), or complete the order form and

fax both sides of the form to 1-800-947-1445.

For purchasing accessories on the Internet: http://www.brothermall.com

To order by mail or pay by check, please complete the accessory order form and mail it along

with payment to:

Brother International Corporation

Attn: Consumer Accessory Division

P.O. Box 341332

Bartlett, TN 38133-1332

Printed in China

LW6057001

Brother PT-2730 Desktop Labeler

Product's Documents

User Manual

Specifications

Brother PT-2730 Questions and Answers

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