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Brother MFC-790CW User Manual
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USER’S GUIDE MFC-790CW 990CW
Brother numbers
Register your product
FAQs (frequently asked questions)
For Customer Service
Ordering accessories and supplies
Notice - Disclaimer of Warranties (USA and Canada)
Compilation and Publication Notice
Brother® One-Year Limited Warranty and Replacement Service (USA Only)
BROTHER MULTIFUNCTION CENTER / FAX MACHINE LIMITED WARRANTY (Canada only)
Table of Contents
Section I: General
1 General Information
Using the documentation
Symbols and conventions used in the documentation
Accessing the Software User’s Guide and Network User’s Guide
Viewing Documentation
Viewing Documentation (For Windows®)
How to find Scanning instructions
How to find Network setup instructions
Viewing Documentation (For Macintosh®)
How to find Scanning instructions
How to find Network setup instructions
Accessing Brother Support (For Windows®)
Control panel overview
LCD screen
Basic Operations
2 Loading paper and documents
Loading paper and other print media
Loading envelopes and post cards
About envelopes
How to load envelopes and post cards
Loading photo paper
Removing small printouts from the machine
Printable area
Acceptable paper and other print media
Recommended print media
Handling and using print media
Paper capacity of the output paper tray cover
Choosing the right print media
Paper type and size for each operation
Paper weight, thickness and capacity
Loading documents
Using the ADF
Recommended environment
Document Sizes Supported
How to load documents
Using the scanner glass
Document Sizes Supported
How to load documents
Scannable area
3 General setup
On/Off key
Turning the machine off
Turning the machine on
Power Off setting
Mode Timer
Paper settings
Paper Type
Paper Size
Volume Settings
Ring Volume
Setting the Ring Volume from the menu
Beeper Volume
Speaker Volume
Handset Volume (MFC-790CW only)
Choosing the Handset Volume (For Volume Amplify) (MFC-790CW only)
Setting Volume Amplify (MFC-790CW only)
Automatic Daylight Savings Time
Sleep Mode
LCD screen
LCD Contrast
Setting the backlight brightness
Setting the Dim Timer for the backlight
4 Security features
Memory Security
Setting and changing the memory security password
Setting a password for the first time
Changing your memory security password
Turning the memory security on/off
Turning on the memory security lock
Turning off the memory security
Section II: Fax
5 Sending a Fax
Entering Fax mode
Faxing from the ADF
Faxing from the scanner glass
Faxing A4 size documents from the scanner glass
Color fax transmission
How to preview an outgoing fax
Canceling a fax in progress
Broadcasting (Black & White only)
Canceling a Broadcast in progress
Additional sending operations
Sending faxes using multiple settings
Contrast
Changing fax resolution
Dual access (Black & White only)
Real time transmission
Overseas Mode
Delayed Faxing (Black & White only)
Delayed Batch Transmission (Black & White only)
Checking and canceling waiting jobs
Setting your changes as the new default
Restoring all settings to the factory settings
Sending a fax manually
Sending a fax at the end of a conversation
Out of Memory message
6 Receiving a Fax
Receive Modes
Choose the correct Receive Mode
Using receive modes
Fax only
Fax/Tel
Manual
Message Center (MC)
Receive mode settings
Ring Delay
F/T Ring Time (Fax/Tel mode only)
Easy Receive
If Easy Receive is On:
If Easy Receive is Semi:
If Easy Receive is Off:
Memory Receive (Black&White only)
Fax Forwarding
Paging
Fax Storage
PC Fax Receive
Changing the destination PC
Turning off Memory Receive Operations
Changing Memory Receive Operations
Fax Preview (Black & White only)
How to preview a received fax
Setting Fax Preview
Using Fax Preview
How to print a fax
How to print all faxes in the list
How to delete all faxes in the list
Turning off Fax Preview
Additional receiving operations
Printing a reduced incoming fax
Receiving a fax at the end of a conversation (MFC-790CW only)
Receiving faxes into memory when paper tray is empty
Printing a fax from the memory
Remote Retrieval
Setting a Remote Access Code
Using your Remote Access Code
Remote Fax commands
Retrieving fax messages
Changing your Fax Forwarding number
7 Telephone Services and External devices
Voice operations
Making a telephone call
Answering calls with the Speaker Phone
Hold
Tone or Pulse (Canada only)
Fax/Tel mode when the power key is on
Fax/Tel mode when the power key is off
Telephone services
Voice Mail
Distinctive Ring
What does your telephone company's ‘Distinctive Ring’ do?
What does Brother's ‘Distinctive Ring’ do?
Do you have Voice Mail?
Before you choose the ring pattern to register
Registering the Distinctive Ring pattern
Turning off Distinctive Ring
Caller ID
Setting up your area code (USA only)
Connecting an external TAD (telephone answering device)
Connections
Recording outgoing message (OGM) on an external TAD
Special line considerations
Roll over telephone lines
Two-line telephone system
Converting telephone wall outlets
Installing machine, external two-line TAD and two-line telephone
Multi-line connections (PBX)
External and extension telephones
Connecting an external or extension telephone
Using external and extension telephones
Using extension telephones
Using an external telephone (connected to the EXT. jack of the machine)
If you answer a call and no one is on the line:
Using a Non-Brother cordless external telephone (MFC-790CW only)
Using remote codes
Fax Receive code
Telephone Answer code
Changing the remote codes
8 Dialing and storing numbers
How to Dial
Manual dialing
Speed Dialing
Fax Redial
Outgoing Call
Caller ID history
Storing numbers
Storing a pause
Storing Speed Dial numbers
Storing Speed Dial numbers from Outgoing Calls
Storing Speed Dial numbers from the Caller ID history
Changing Speed Dial names or numbers
Setting up groups for broadcasting
Changing a Group name
Deleting a Group
Deleting a number from a Group
Dialing Access codes and credit card numbers
9 Message Center
Message Center mode
Setting up the Message Center
Outgoing message (OGM)
Recording your OGM
Listening to your OGM
Erasing your OGM
Fax/Tel OGM (Announcement)
Activating Message Center mode
Managing your messages
Message indicator
Playing voice messages
Erasing incoming messages
To erase voice messages individually
To erase all of your messages
Additional Message Center operations
Setting the maximum time for incoming messages
Setting toll saver
ICM Recording Monitor
Recording a conversation (MFC-790CW only)
10 Printing Reports
Fax reports
Transmission Verification Report
Fax Journal (activity report)
Reports
How to print a report
11 Polling
Polling overview
Polling receive
Setup to receive polling
Sequential polling (Black & White only)
Canceling a Sequential Polling Job
Polled transmit (Black & White only)
Set up for polled transmit
Section III: Copy
12 Making copies
How to copy
Entering Copy mode
Making a single copy
Making multiple copies
Stop copying
Copy settings
Changing copy quality
Enlarging or reducing the image copied
Making N in 1 copies or a poster (Page Layout)
Sorting copies using the ADF
Adjusting Brightness and Contrast
Brightness
Contrast
Paper Options
Paper Type
Paper Size
Book Copy
Watermark Copy
Setting your favorites
Retrieving your favorite setting
Rename your favorite setting
‘Out of Memory’ message
Section IV: Walk-up Photo Printing
13 PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
PhotoCapture Center® Operations
Printing from a memory card or USB Flash memory drive without a PC
Scanning to a memory card or USB Flash memory drive without a PC
Using PhotoCapture Center® from your computer
Using a memory card or USB Flash memory drive
Memory cards or USB Flash memory drive folder structure
Getting started
Entering PhotoCapture mode
Print Images
View Photos
Print Index (Thumbnails)
Printing Photos
Enhance Photos
DPOF printing
PhotoCapture Center® print settings
Print Quality
Paper options
Paper Type
Paper and print size
Adjusting Brightness, Contrast and Color
Brightness
Contrast
Color Enhancement (True2Life®)
Cropping
Borderless printing
Print Date
Setting your changes as the new default
Restoring all settings to the factory settings
Scan to a memory card or USB Flash memory drive
Entering Scan mode
How to scan to a memory card or USB Flash memory drive
How to change the file name
How to set a new default
How to reset to the factory settings
Understanding the Error Messages
14 Printing photos from a camera
Printing photos directly from a PictBridge camera
PictBridge requirements
Setting your digital camera
Printing Images
DPOF printing
Printing photos directly from a digital camera (without PictBridge)
Printing Images
Understanding the Error Messages
15 Wireless photo printing (MFC-990CW only)
Printing photos with Bluetooth® wireless technology
The requirements for using Bluetooth® wireless technology
Setting up your machine
Enable Bluetooth® wireless technology on your machine
Pass key
Communication Mode
Device Address
Device Name
Print settings
Print Quality
Paper Type
Paper Size
Borderless
Print Date
Restoring all settings to the factory settings
Understanding the Error Messages
Section V: Software
16 Software and Network features
Section VI: Appendixes
A Safety and Legal
Choosing a location
To use the machine safely
Important safety instructions
Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only.)
Federal Communications Commission (FCC) Declaration of Conformity (USA only)
Industry Canada Compliance Statement (Canada only)
LAN connection
International ENERGY STAR® Compliance Statement
Legal limitations for copying
Trademarks
B Troubleshooting and Routine Maintenance
Troubleshooting
If you are having difficulty with your machine
Dial Tone
Telephone line interference
Error and Maintenance messages
Error animation
Transferring your faxes or Fax Journal report
Transferring faxes to another fax machine
Transferring faxes to your PC
Transferring Fax Journal report to another fax machine
Document jam
Document is jammed in the top of the ADF unit
Document is jammed inside the ADF unit
Printer jam or paper jam
Routine maintenance
Replacing the ink cartridges
Cleaning the outside of the machine
Cleaning the scanner
Cleaning the machine’s printer platen
Cleaning the paper pick-up roller
Cleaning the print head
Checking the print quality
Checking the print alignment
Checking the ink volume
Uninstalling and installing the handset and handset cradle (MFC-790CW only)
Uninstalling the handset and handset cradle
Installing the handset and handset cradle
Machine Information
Checking the serial number
Packing and shipping the machine
C Menu and Features
On-screen programming
Menu table
Memory storage
Mode and menu keys
Menu table
Entering Text
Inserting spaces
Making corrections
Repeating letters
D Specifications
General
Print media
Fax
Message Center
Digital Cordless Handset (MFC-990CW only)
Cordless handset (BCL-D60)
Battery
Copy
PhotoCapture Center®
PictBridge
Bluetooth® wireless technology (MFC-990CW only)
Scanner
Printer
Interfaces
Computer requirements
Consumable items
Network (LAN)
Wireless one-push configuration
E Glossary
Index
brother USA/CAN
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Contents
Table of Contents
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Section VI
Appendixes
VI
Safety and Leg
al
13
2
Trou
blesh
ooting and Ro
utine
Mai
ntenance
14
4
M
enu and Fe
atures
173
Specifi
cations
196
Glossar
y
21
4
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File type: PDF
File name: 93776217_mfc-790cw.pdf
File size: 4.64 MB
File Language: English
Pages: 240
Author: Brother
Published: 2020-10-18
Updated: 2023-09-07
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Table of Contents
×
USER’S GUIDE MFC-790CW 990CW
1
Brother numbers
3
Register your product
3
FAQs (frequently asked questions)
3
For Customer Service
3
Ordering accessories and supplies
4
Notice - Disclaimer of Warranties (USA and Canada)
5
Compilation and Publication Notice
5
Brother® One-Year Limited Warranty and Replacement Service (USA Only)
6
BROTHER MULTIFUNCTION CENTER / FAX MACHINE LIMITED WARRANTY (Canada only)
8
Table of Contents
9
Section I: General
17
1 General Information
18
Using the documentation
18
Symbols and conventions used in the documentation
18
Accessing the Software User’s Guide and Network User’s Guide
18
Viewing Documentation
18
Viewing Documentation (For Windows®)
18
How to find Scanning instructions
19
How to find Network setup instructions
19
Viewing Documentation (For Macintosh®)
20
How to find Scanning instructions
20
How to find Network setup instructions
20
Accessing Brother Support (For Windows®)
21
Control panel overview
22
LCD screen
24
Basic Operations
25
2 Loading paper and documents
26
Loading paper and other print media
26
Loading envelopes and post cards
28
About envelopes
28
How to load envelopes and post cards
29
Loading photo paper
30
Removing small printouts from the machine
31
Printable area
32
Acceptable paper and other print media
33
Recommended print media
33
Handling and using print media
33
Paper capacity of the output paper tray cover
34
Choosing the right print media
35
Paper type and size for each operation
35
Paper weight, thickness and capacity
36
Loading documents
37
Using the ADF
37
Recommended environment
37
Document Sizes Supported
37
How to load documents
37
Using the scanner glass
37
Document Sizes Supported
37
How to load documents
37
Scannable area
38
3 General setup
39
On/Off key
39
Turning the machine off
39
Turning the machine on
39
Power Off setting
39
Mode Timer
41
Paper settings
41
Paper Type
41
Paper Size
42
Volume Settings
42
Ring Volume
42
Setting the Ring Volume from the menu
42
Beeper Volume
43
Speaker Volume
43
Handset Volume (MFC-790CW only)
44
Choosing the Handset Volume (For Volume Amplify) (MFC-790CW only)
44
Setting Volume Amplify (MFC-790CW only)
45
Automatic Daylight Savings Time
45
Sleep Mode
46
LCD screen
46
LCD Contrast
46
Setting the backlight brightness
46
Setting the Dim Timer for the backlight
47
4 Security features
48
Memory Security
48
Setting and changing the memory security password
48
Setting a password for the first time
48
Changing your memory security password
49
Turning the memory security on/off
49
Turning on the memory security lock
49
Turning off the memory security
49
Section II: Fax
51
5 Sending a Fax
52
Entering Fax mode
52
Faxing from the ADF
52
Faxing from the scanner glass
53
Faxing A4 size documents from the scanner glass
53
Color fax transmission
53
How to preview an outgoing fax
54
Canceling a fax in progress
54
Broadcasting (Black & White only)
55
Canceling a Broadcast in progress
55
Additional sending operations
56
Sending faxes using multiple settings
56
Contrast
56
Changing fax resolution
57
Dual access (Black & White only)
57
Real time transmission
57
Overseas Mode
58
Delayed Faxing (Black & White only)
58
Delayed Batch Transmission (Black & White only)
58
Checking and canceling waiting jobs
58
Setting your changes as the new default
59
Restoring all settings to the factory settings
59
Sending a fax manually
59
Sending a fax at the end of a conversation
59
Out of Memory message
60
6 Receiving a Fax
61
Receive Modes
61
Choose the correct Receive Mode
61
Using receive modes
63
Fax only
63
Fax/Tel
63
Manual
63
Message Center (MC)
63
Receive mode settings
64
Ring Delay
64
F/T Ring Time (Fax/Tel mode only)
64
Easy Receive
65
If Easy Receive is On:
65
If Easy Receive is Semi:
65
If Easy Receive is Off:
65
Memory Receive (Black&White only)
66
Fax Forwarding
66
Paging
67
Fax Storage
68
PC Fax Receive
68
Changing the destination PC
69
Turning off Memory Receive Operations
69
Changing Memory Receive Operations
70
Fax Preview (Black & White only)
70
How to preview a received fax
70
Setting Fax Preview
70
Using Fax Preview
71
How to print a fax
72
How to print all faxes in the list
72
How to delete all faxes in the list
72
Turning off Fax Preview
72
Additional receiving operations
73
Printing a reduced incoming fax
73
Receiving a fax at the end of a conversation (MFC-790CW only)
73
Receiving faxes into memory when paper tray is empty
73
Printing a fax from the memory
74
Remote Retrieval
74
Setting a Remote Access Code
74
Using your Remote Access Code
75
Remote Fax commands
76
Retrieving fax messages
78
Changing your Fax Forwarding number
78
7 Telephone Services and External devices
79
Voice operations
79
Making a telephone call
79
Answering calls with the Speaker Phone
79
Hold
79
Tone or Pulse (Canada only)
80
Fax/Tel mode when the power key is on
80
Fax/Tel mode when the power key is off
80
Telephone services
81
Voice Mail
81
Distinctive Ring
82
What does your telephone company's ‘Distinctive Ring’ do?
82
What does Brother's ‘Distinctive Ring’ do?
82
Do you have Voice Mail?
82
Before you choose the ring pattern to register
82
Registering the Distinctive Ring pattern
83
Turning off Distinctive Ring
83
Caller ID
84
Setting up your area code (USA only)
84
Connecting an external TAD (telephone answering device)
85
Connections
86
Recording outgoing message (OGM) on an external TAD
86
Special line considerations
87
Roll over telephone lines
87
Two-line telephone system
87
Converting telephone wall outlets
87
Installing machine, external two-line TAD and two-line telephone
87
Multi-line connections (PBX)
88
External and extension telephones
89
Connecting an external or extension telephone
89
Using external and extension telephones
89
Using extension telephones
89
Using an external telephone (connected to the EXT. jack of the machine)
89
If you answer a call and no one is on the line:
89
Using a Non-Brother cordless external telephone (MFC-790CW only)
90
Using remote codes
90
Fax Receive code
90
Telephone Answer code
90
Changing the remote codes
90
8 Dialing and storing numbers
91
How to Dial
91
Manual dialing
91
Speed Dialing
91
Fax Redial
91
Outgoing Call
92
Caller ID history
92
Storing numbers
93
Storing a pause
93
Storing Speed Dial numbers
93
Storing Speed Dial numbers from Outgoing Calls
94
Storing Speed Dial numbers from the Caller ID history
94
Changing Speed Dial names or numbers
95
Setting up groups for broadcasting
96
Changing a Group name
97
Deleting a Group
97
Deleting a number from a Group
97
Dialing Access codes and credit card numbers
98
9 Message Center
99
Message Center mode
99
Setting up the Message Center
99
Outgoing message (OGM)
99
Recording your OGM
99
Listening to your OGM
100
Erasing your OGM
100
Fax/Tel OGM (Announcement)
100
Activating Message Center mode
100
Managing your messages
101
Message indicator
101
Playing voice messages
101
Erasing incoming messages
101
To erase voice messages individually
101
To erase all of your messages
101
Additional Message Center operations
102
Setting the maximum time for incoming messages
102
Setting toll saver
102
ICM Recording Monitor
103
Recording a conversation (MFC-790CW only)
103
10 Printing Reports
104
Fax reports
104
Transmission Verification Report
104
Fax Journal (activity report)
105
Reports
105
How to print a report
105
11 Polling
106
Polling overview
106
Polling receive
106
Setup to receive polling
106
Sequential polling (Black & White only)
106
Canceling a Sequential Polling Job
107
Polled transmit (Black & White only)
107
Set up for polled transmit
107
Section III: Copy
109
12 Making copies
110
How to copy
110
Entering Copy mode
110
Making a single copy
110
Making multiple copies
111
Stop copying
111
Copy settings
111
Changing copy quality
111
Enlarging or reducing the image copied
112
Making N in 1 copies or a poster (Page Layout)
113
Sorting copies using the ADF
114
Adjusting Brightness and Contrast
115
Brightness
115
Contrast
115
Paper Options
115
Paper Type
115
Paper Size
115
Book Copy
116
Watermark Copy
116
Setting your favorites
117
Retrieving your favorite setting
118
Rename your favorite setting
118
‘Out of Memory’ message
118
Section IV: Walk-up Photo Printing
119
13 PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
120
PhotoCapture Center® Operations
120
Printing from a memory card or USB Flash memory drive without a PC
120
Scanning to a memory card or USB Flash memory drive without a PC
120
Using PhotoCapture Center® from your computer
120
Using a memory card or USB Flash memory drive
120
Memory cards or USB Flash memory drive folder structure
121
Getting started
122
Entering PhotoCapture mode
123
Print Images
123
View Photos
123
Print Index (Thumbnails)
124
Printing Photos
125
Enhance Photos
125
DPOF printing
127
PhotoCapture Center® print settings
128
Print Quality
129
Paper options
129
Paper Type
129
Paper and print size
130
Adjusting Brightness, Contrast and Color
130
Brightness
130
Contrast
130
Color Enhancement (True2Life®)
131
Cropping
132
Borderless printing
132
Print Date
132
Setting your changes as the new default
133
Restoring all settings to the factory settings
133
Scan to a memory card or USB Flash memory drive
133
Entering Scan mode
133
How to scan to a memory card or USB Flash memory drive
133
How to change the file name
134
How to set a new default
135
How to reset to the factory settings
135
Understanding the Error Messages
135
14 Printing photos from a camera
136
Printing photos directly from a PictBridge camera
136
PictBridge requirements
136
Setting your digital camera
136
Printing Images
137
DPOF printing
137
Printing photos directly from a digital camera (without PictBridge)
138
Printing Images
138
Understanding the Error Messages
139
15 Wireless photo printing (MFC-990CW only)
140
Printing photos with Bluetooth® wireless technology
140
The requirements for using Bluetooth® wireless technology
140
Setting up your machine
141
Enable Bluetooth® wireless technology on your machine
141
Pass key
141
Communication Mode
142
Device Address
142
Device Name
142
Print settings
143
Print Quality
143
Paper Type
143
Paper Size
143
Borderless
143
Print Date
144
Restoring all settings to the factory settings
144
Understanding the Error Messages
144
Section V: Software
145
16 Software and Network features
146
Section VI: Appendixes
147
A Safety and Legal
148
Choosing a location
148
To use the machine safely
149
Important safety instructions
153
Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only.)
154
Federal Communications Commission (FCC) Declaration of Conformity (USA only)
156
Industry Canada Compliance Statement (Canada only)
157
LAN connection
157
International ENERGY STAR® Compliance Statement
157
Legal limitations for copying
158
Trademarks
159
B Troubleshooting and Routine Maintenance
160
Troubleshooting
160
If you are having difficulty with your machine
160
Dial Tone
167
Telephone line interference
167
Error and Maintenance messages
168
Error animation
172
Transferring your faxes or Fax Journal report
172
Transferring faxes to another fax machine
173
Transferring faxes to your PC
173
Transferring Fax Journal report to another fax machine
173
Document jam
174
Document is jammed in the top of the ADF unit
174
Document is jammed inside the ADF unit
174
Printer jam or paper jam
175
Routine maintenance
177
Replacing the ink cartridges
177
Cleaning the outside of the machine
179
Cleaning the scanner
180
Cleaning the machine’s printer platen
181
Cleaning the paper pick-up roller
181
Cleaning the print head
182
Checking the print quality
182
Checking the print alignment
183
Checking the ink volume
184
Uninstalling and installing the handset and handset cradle (MFC-790CW only)
184
Uninstalling the handset and handset cradle
184
Installing the handset and handset cradle
185
Machine Information
186
Checking the serial number
186
Packing and shipping the machine
186
C Menu and Features
189
On-screen programming
189
Menu table
189
Memory storage
189
Mode and menu keys
189
Menu table
190
Entering Text
211
Inserting spaces
211
Making corrections
211
Repeating letters
211
D Specifications
212
General
212
Print media
214
Fax
215
Message Center
216
Digital Cordless Handset (MFC-990CW only)
217
Cordless handset (BCL-D60)
217
Battery
218
Copy
219
PhotoCapture Center®
220
PictBridge
221
Bluetooth® wireless technology (MFC-990CW only)
222
Scanner
223
Printer
224
Interfaces
225
Computer requirements
226
Consumable items
227
Network (LAN)
228
Wireless one-push configuration
229
E Glossary
230
Index
234
brother USA/CAN
240
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