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Brother MFC-495CW User Manual
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Contents
Table of Contents
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Troubleshooting
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Section VI
Appendixes
VI
Safety and Leg
al
11
6
Trou
blesh
ooting and Ro
utine
Mai
ntenance
129
M
enu and Fe
atures
16
2
Specifi
cations
183
Glossar
y
19
7
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File type: PDF
File name: 46420355_mfc-495cw.pdf
File size: 7.02 MB
File Language: English
Pages: 224
Author: Brother
Published: 2020-09-26
Updated: 2023-06-29
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Table of Contents
×
USER’S GUIDE MFC-495CW
1
Brother numbers
3
Register your product
3
FAQs (frequently asked questions)
3
For Customer Service
3
Ordering accessories and supplies
4
Notice - Disclaimer of Warranties (USA and Canada)
5
Compilation and Publication Notice
5
Brother® One-Year Limited Warranty and Replacement Service (USA Only)
6
BROTHER MULTIFUNCTION CENTER / FAX MACHINE LIMITED WARRANTY (Canada only)
8
Table of Contents
9
Section I: General
17
1 General Information
18
Using the documentation
18
Symbols and conventions used in the documentation
18
Accessing the Software User’s Guide and Network User’s Guide
18
Viewing Documentation
18
Viewing Documentation (Windows®)
18
How to find Scanning instructions
19
How to find Network setup instructions
19
Viewing Documentation (Macintosh)
20
How to find Scanning instructions
20
How to find Network setup instructions
20
Accessing Brother Support (Windows®)
21
Control panel overview
22
LCD screen
24
Basic Operations
24
2 Loading paper and documents
25
Loading paper and other print media
25
Loading envelopes and postcards
27
About envelopes
27
Loading envelopes and postcards
28
Loading photo paper
29
Removing small printouts from the machine
31
Printable area
32
Acceptable paper and other print media
33
Recommended print media
33
Handling and using print media
33
Paper capacity of the output paper tray cover
34
Choosing the right print media
35
Paper type and size for each operation
35
Paper weight, thickness and capacity
36
Loading documents
37
Using the ADF
37
Recommended environment
37
Document Sizes Supported
37
How to load documents
37
Using the scanner glass
38
Document Sizes Supported
38
How to load documents
38
Scannable area
39
3 General setup
40
On/Off key
40
Turning the machine off
40
Turning the machine on
40
Mode Timer
40
Paper settings
41
Paper Type
41
Paper Size
41
Volume Settings
42
Ring Volume
42
Setting the Ring Volume from the menu
42
Beeper Volume
42
Speaker Volume
43
Automatic Daylight Saving Time
43
Sleep Mode
43
LCD screen
44
LCD Contrast
44
Setting the backlight brightness
44
Setting the Dim Timer for the backlight
44
Setting the Wallpaper
44
4 Security features
45
TX Lock
45
Setting and changing the TX Lock password
45
Setting up the password
45
Changing the password
46
Turning TX Lock on/off
46
Turning TX Lock on
46
Turning TX Lock off
46
Section II: Fax
47
5 Sending a Fax
48
Entering Fax mode
48
Faxing from the ADF
48
Faxing from the scanner glass
48
Faxing A4 size documents from the scanner glass
49
Color fax transmission
49
Canceling a fax in progress
49
Broadcasting (Black & White only)
50
Canceling a Broadcast in progress
51
Additional sending operations
51
Sending faxes using multiple settings
51
Contrast
52
Changing fax resolution
52
Dual Access (Black & White only)
53
Real Time Transmission
53
Overseas Mode
53
Delayed Faxing (Black & White only)
53
Delayed Batch Transmission (Black & White only)
54
Checking and canceling waiting jobs
54
Setting your changes as the new default
54
Restoring all settings to the factory settings
55
Sending a fax manually
55
Sending a fax at the end of a conversation
55
Out of Memory message
55
6 Receiving a Fax
56
Receive modes
56
Choose the correct Receive Mode
56
Using receive modes
58
Fax Only
58
Fax/Tel
58
Manual
58
External TAD
58
Receive mode settings
59
Ring Delay
59
F/T Ring Time (Fax/Tel mode only)
59
Easy Receive
60
If Easy Receive is On:
60
If Easy Receive is Off:
60
Memory Receive (Black & White only)
60
Fax Forwarding
60
Paging
61
Fax Storage
62
PC Fax Receive (Windows® only)
62
Changing the destination PC
63
Turning off Memory Receive Operations
63
Changing Memory Receive Operations
64
Additional receiving operations
64
Printing a reduced incoming fax
64
Receiving a fax at the end of a conversation
65
Receiving faxes into memory when paper tray is empty
65
Printing a fax from the memory
65
Remote Retrieval
66
Setting a Remote Access Code
66
Using your Remote Access Code
66
Remote Fax commands
67
Retrieving fax messages
68
Changing your Fax Forwarding number
68
7 Telephone Services and External devices
69
Voice operations
69
Tone or Pulse (Canada only)
69
Fax/Tel mode
69
Telephone services
69
Voice Mail
69
Distinctive Ring
70
What does your telephone company's ‘Distinctive Ring’ do?
70
What does Brother's ‘Distinctive Ring’ do?
70
Do you have Voice Mail?
71
Before you choose the ring pattern to register
71
Registering the Distinctive Ring pattern
72
Turning off Distinctive Ring
72
Caller ID
73
Setting up your area code (USA only)
73
Connecting an external TAD (telephone answering device)
74
Connections
75
Recording an outgoing message (OGM) on an external TAD
75
Special line considerations
76
Roll over telephone lines
76
Two-line telephone system
76
Converting telephone wall outlets
76
Installing machine, external two-line TAD and two-line telephone
77
Multi-line connections (PBX)
77
External and extension telephones
78
Connecting an external or extension telephone
78
Using external and extension telephones
78
If you answer a call and no one is on the line:
78
Using a non-Brother cordless external telephone
79
Using remote codes
79
Fax Receive code
79
Telephone Answer Code
79
Changing the remote codes
79
8 Dialing and storing numbers
80
How to Dial
80
Manual dialing
80
Speed Dialing
80
Search
80
Fax Redial
81
Outgoing Call
81
Caller ID history
82
Storing numbers
82
Storing a pause
82
Storing Speed Dial numbers
82
Storing Speed Dial numbers from Outgoing Calls
83
Storing Speed Dial numbers from the Caller ID history
84
Changing Speed Dial names or numbers
84
Setting up groups for broadcasting
85
Changing a Group name
86
Deleting a Group
86
Deleting a number from a Group
86
Dialing Access codes and credit card numbers
87
9 Printing Reports
88
Fax reports
88
Transmission Verification Report
88
Fax Journal (activity report)
88
Reports
89
How to print a report
90
10 Polling
91
Polling overview
91
Polling receive
91
Setup to receive polling
91
Sequential polling (Black & White only)
91
Polled transmit (Black & White only)
92
Setup for polled transmit
92
Section III: Copy
93
11 Making copies
94
How to copy
94
Entering Copy mode
94
Making a single copy
94
Making multiple copies
94
Stop copying
94
Copy settings
95
Changing copy quality
95
Enlarging or reducing the image copied
95
Making N in 1 copies or a poster (Page Layout)
96
Sorting copies using the ADF
98
Adjusting Brightness and Contrast
98
Brightness
98
Contrast
98
Ink Save Mode
99
Paper Options
99
Paper Type
99
Paper Size
100
Book Copy
100
Watermark Copy
101
Using a template
101
Using media card or a USB Flash memory drive
101
Using a scanned paper document as your watermark
102
Setting your changes as the new default
102
Restoring all settings to the factory settings
102
‘Out of Memory’ message
103
Section IV: Direct Printing
105
12 PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
106
PhotoCapture Center® Operations
106
Printing from a memory card or USB Flash memory drive without a PC
106
Scanning to a memory card or USB Flash memory drive without a PC
106
Using PhotoCapture Center® from your computer
106
Using a memory card or USB Flash memory drive
106
Memory cards, USB Flash memory drive and folder structures
107
Getting started
108
Entering PhotoCapture mode
109
Print Images
109
View Photos
109
Print Index (Thumbnails)
110
Printing Photos
110
Enhance Photos
111
Auto Correct
111
Enhance Skin-Tone
112
Enhance Scenery
112
Remove Red-Eye
113
Monochrome
113
Sepia
114
Search by Date
114
Print All Photos
115
Slide Show
115
Printing a photo during a Slide Show
115
Trimming
116
DPOF printing
116
PhotoCapture Center® print settings
117
Print Quality
118
Paper options
118
Paper Type
118
Paper and print size
118
Adjusting Brightness, Contrast and Color
119
Brightness
119
Contrast
119
Color Enhancement (True2Life®)
119
Cropping
120
Borderless printing
120
Print Date
120
Setting your changes as the new default
121
Restoring all settings to the factory settings
121
Scan to a memory card or USB Flash memory drive
121
Entering Scan mode
121
How to scan to a memory card or USB Flash memory drive
122
Auto Crop
123
How to set a new default
124
How to reset to the factory settings
124
Understanding the Error Messages
124
13 Printing photos from a camera
125
Printing photos directly from a PictBridge camera
125
PictBridge requirements
125
Setting your digital camera
125
Printing Images
126
DPOF printing
127
Printing photos directly from a digital camera (without PictBridge)
127
Printing Images
128
Understanding the Error Messages
128
Section V: Software
129
14 Software and Network features
130
Section VI: Appendixes
131
A Safety and Legal
132
Choosing a location
132
To use the machine safely
133
Important safety instructions
138
Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only.)
139
Federal Communications Commission (FCC) Declaration of Conformity (USA only)
141
Industry Canada Compliance Statement (Canada only)
141
LAN connection
142
International ENERGY STAR® Qualification Statement
142
Legal limitations for copying
143
Trademarks
144
B Troubleshooting and Routine Maintenance
145
Troubleshooting
145
If you are having difficulty with your machine
145
Dial Tone
155
Telephone line interference
155
Error and Maintenance messages
156
Error animation
162
Transferring your faxes or Fax Journal report
162
Transferring faxes to another fax machine
162
Transferring faxes to your PC
162
Transferring the Fax Journal report to another fax machine
163
Document jam
163
Document is jammed in the top of the ADF unit
163
Document is jammed inside the ADF unit
164
Printer jam or paper jam
164
Routine maintenance
167
Replacing the ink cartridges
167
Cleaning the outside of the machine
169
Cleaning the scanner
170
Cleaning the machine’s printer platen
170
Cleaning the paper pick-up rollers
171
Cleaning the print head
171
Checking the print quality
172
Checking the print alignment
173
Checking the ink volume
173
Machine Information
174
Checking the serial number
174
Reset functions
174
How to reset the machine
174
Packing and shipping the machine
175
C Menu and Features
178
On-screen programming
178
Menu table
178
Memory storage
178
Mode and menu keys
178
Menu table
179
Entering Text
198
Inserting spaces
198
Making corrections
198
Repeating letters
198
Special characters and symbols
198
D Specifications
199
General
199
Print media
200
Fax
201
Copy
203
PhotoCapture Center®
204
PictBridge
205
Scanner
206
Printer
207
Interfaces
208
Computer requirements
209
Consumable items
210
Network (LAN)
211
Wireless one-push configuration
212
E Glossary
213
Index
217
brother USA/CAN
224
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