Brother DCP-1400 User Manual

version A

DCP-1400

OWNER’S MANUAL

If You Need to Call Customer Service

Please complete the following information for future

reference:

Model Number: DCP-1400

Serial Number*:

Date of Purchase:

Place of Purchase:

* The serial number is on the back of the unit. Retain

this manual with your sales receipt as a permanent

record of your purchase, in the event of theft, fire or

warranty service.

Brother Numbers

Brother fax-back system

Brother Customer Service has installed an easy-to-use fax-back system, so you can get instant

answers to common technical questions and product information for all Brother products.

This system is available 24 hours a day, 7 days a week. You can use the system to send faxes

to any fax machine.

If you can’t resolve a difficulty with your Brother DCP using this manual, call

our fax-back system, and follow the voice prompts to receive faxed instructions

about using the system and an index of fax-back subjects.

Frequently Asked Questions (FAQs)

The Brother Solutions Center is our one-step resource for all your

Digital Copier/Printer needs. You can download the latest software and utilities,

read FAQs and troubleshooting tips, and go to the ‘Solutions’ section to learn

how to get the most from your Brother product.

For Customer Service

Dealers/Service Centers (USA Only)

For the name of a Brother authorized dealer or service center, call 1-800-284-4357.

Service Centers (Canada Only)

For service center address in Canada, call 1-800-853-6660.

IMPORTANT

For technical and operational assistance, you must call the country where you

purchased the DCP. Calls must be made

from within

that country.

In USA:

1-800-521-2846

In Canada:

1-800-681-9838

1-514-685-5381

In Montreal

You can check here for Brother Printer Driver updates.

In USA:

1-800-284-4329 (voice)

1-908-575-8790 (fax)

1-800-284-3238 (TTY service for the hearing-impaired)

In Canada:

1-800-853-6660 (voice)

1-514-685-4898 (fax)

1-514-685-6464 (voice)

In Montreal

http://solutions.brother.com

BROTHER NUMBERS

Ordering Accessories and Supplies

For best quality results use only genuine Brother accessories, available at most

Brother retailers. If you cannot find the accessory you need and you have a Visa,

MasterCard, Discover or American Express credit card, you can order

accessories directly from Brother. (In the USA, you can visit us online for a

complete selection of Brother accessories and supplies available for purchase.)

Product Registration (For USA Only)

To Complete Your DCP-1400 Registration On-Line:

Insert the MFL Pro Suite CD-ROM into your CD-ROM drive.

Click

On-Line Registration

to register your product from the main menu.

IMPORTANT

For technical and operational assistance, you must call the country where you

purchased the DCP. Calls must be made

from within

that country.

In USA:

1-888-879-3232 (voice)

1-800-947-1445 (fax)

http://www.brothermall.com

Description Item

Toner TN-430 (Able to print 3000 pages)

TN-460 (Able to print 6000 pages)

Drum DR-400

IEEE-1284 Bi-directional Cable F2A046-10

Paper Cassette #2 (Option)

LT-400

Owner’s Manual LE7096001

ORDERING ACCESSORIES AND SUPPLIES

iii

Notice – Disclaimer of Warranties

(For USA and Canada)

BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS

(COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED,

INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND

FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER’S

LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS

REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS

CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK

AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE

EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND

SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL,

INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS

PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE)

ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER’S

LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME

STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR

LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE

LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY

TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF

THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE),

PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled

and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to

change without notice.

Brother reserves the right to make changes without notice in the specifications and

materials contained herein and shall not be responsible for any damages (including

consequential) caused by reliance on the materials presented, including but not

limited to typographical and other errors relating to the publication.

NOTICE – DISCLAIMER OF WARRANTIES

BROTHER THREE YEAR LIMITED HARDWARE WARRANTY

and EXCHANGE SERVICE FOR DCP-1400

(For USA Only)

This warranty gives you certain rights and

you may also have other rights that may

vary from state to state.

This warranty is given only to the first end-

use purchaser of the accompanying

product (referred to in this warranty as

“this Product”).

What is covered:

Brother warrants to you for

the Warranty Period that there are no defects in

the materials, workmanship or Year 2000

compliance of this Product. The “Warranty

Period” is 3 years from the date of purchase and

provides for: repair or replacement, at your

option, during the first two years; and repair only

during the third year. The “Warranty Period” for

consumable items, such as Toner, Drums, Print

Heads, Ink Cartridges, etc. is 90 days from the

date of purchase, or the rated life of the

Consumable item, whichever is shorter.

What is NOT covered:

This warranty is VOID

— that is, this Product has no warranty — if: (1)

you did not purchase this Product from an

authorized Brother reseller within the United

States, (2) this Product has been serviced,

modified or tampered with by anyone other than

an Authorized Service Representative of

Brother, (3) the serial number has been modified,

defaced or removed from this Product, (4) this

Product has been abused or damaged, or, the

recommended monthly volume has been

exceeded, (5) non Brother

-brand or non Brother

approved parts, supplies, power supplies or

other accessories have been used with this

Product, or (6) this Product has been transported

without the proper preparation and packaging.

What to do if you think your Product is

defective:

Call our Customer Service Hotline at

1-800-284-4329, or if you suspect a defect in

materials or workmanship in this Product, you can

report it to a Brother Authorized Service Center.

During the Warranty Period, supply Brother's

representative with a copy of your dated bill of

sale showing that this Product was purchased

within the United States. For the name of your

Brother Authorized Service Center, call 1-800-

521-2846. After contacting the Brother

Authorized Service Center, you may be required

to deliver or send the Product properly packaged,

freight prepaid, to the Authorized Service Center

together with a photocopy of your bill of sale.

What Brother will do:

Brother (or its

Authorized Service Center) will evaluate your

report of a possible defect to determine

whether a defect exists, and if it does exist,

Brother (or its Authorized Service Center) will

repair or (at Brother's option) replace the

Product with a product that performs the same

functions and performs as well as the original

Product. Brother reserves the right to supply

refurbished or remanufactured replacement

parts provided that the replacement parts

conform to the manufacturer's specifications

for new products. The repaired or replacement

product will be returned to you at no cost.

Exchange Service:

When an exchange is

authorized, Brother will exchange your non-

working product with a refurbished or

remanufactured product that conforms to the

manufacturer's specifications for new products.

The refurbished or remanufactured Product you

receive will be covered by the balance of the

limited warranty period remaining on the original

Product, plus an additional thirty (30) days. You

will keep the replacement Product that is sent to

you and must return (or be billed up to the cost of

a new product) your original non- working product,

which shall become the property of Brother. You

must call Brother Customer Service and if the

representative cannot correct the product's

malfunction over the telephone and you elect the

exchange service, you must provide information

pertaining to this Product and you must also

provide a valid major credit card number. Your

credit card will be charged up to the cost of a new

Product if: (i) you do not return your original

Product to Brother within five (5) business days;

(ii) the malfunctions of your original Product are

not covered by the limited warranty; (iii) the proper

packaging instructions are not followed and has

caused damage to the product; or (iv) the

warranty period on your original Product has

expired or has not been sufficiently validated with

a copy of the proof of purchase (bill of sale). The

Brother Customer Service Representative will

ship the exchange Product via next business day

delivery courier service, with return instructions

and prepaid return air bill. Follow the return

instructions. You must return the original Product

in the same shipping carton in which the

exchanged Product was received and include a

copy of proof of purchase (bill of sale). Retain

your original accessory items and a copy of the

return air bill, signed by the courier.

DCP LIMITED WARRANTY (USA)

BROTHER THREE YEAR LIMITED HARDWARE WARRANTY

and EXCHANGE SERVICE FOR DCP-1400

(For USA Only)

Limitations:

Repair or replacement as

described above is your sole and exclusive

(that is, your only) remedy if this Product is

defective. Brother is not responsible for

damage to or loss of any equipment, media,

programs or data related to the use of this

Product. Except for that repair or

replacement,

Brother shall not be liable for

any direct, indirect, incidental or

consequential damages or specific relief.

Because some states do not allow the

exclusion or limitation of consequential or

incidental damages, the above limitation

may not apply to you.

THIS WARRANTY IS GIVEN IN LIEU OF ALL

OTHER WARRANTIES, WRITTEN OR ORAL,

WHETHER EXPRESSED BY AFFIRMATION,

PROMISE, DESCRIPTION, DRAWING,

MODEL OR SAMPLE. ANY AND ALL

WARRANTIES OTHER THAN THIS ONE,

WHETHER EXPRESS OR IMPLIED,

INCLUDING IMPLIED WARRANTIES OF

MERCHANTABILITY AND FITNESS FOR A

PARTICULAR PURPOSE, ARE HEREBY

DISCLAIMED.

This Limited Warranty is the only warranty

that Brother is giving for this Product. It is the

final expression and the exclusive and only

statement

of Brother's obligations to you. It

replaces all other agreements and under-

standings that you may have with Brother or

its representatives. This Limited Warranty

(and Brother's obligation to you) may not be

changed in any way unless you and Brother

sign the same piece of paper in which we (1)

refer to this Product and your bill of sale

date, (2) describe the change to this

warranty and (3) agree to make that change.

Product Support:

Toll-free customer service

and technical support is available for hardware

operational assistance at 1-800-284-4329. At

any time, free technical support in the form of

Frequently Asked Questions, troubleshooting

tips and service center locator is available

through our fax-back system at 1-800-521-

2846 or Brother's Internet Web Site

(www.brother.com). Now you can visit us on-

line at (www.brothermall.com), your complete

source for genuine Brother Accessories and

Supplies.

BROTHER INTERNATIONAL CORPORATION

100 SOMERSET CORPORATE BLVD.

BRIDGEWATER, NEW JERSEY 08807-0911

Please record your model and serial

number and your date and location of

Purchase below for your records. Keep

this information with your proof of

purchase (bill of sale) in case your

Product is lost, stolen or requires service.

Model # ________________________

Serial #_________________________

Date of purchase:_________________

Store where purchased: ____________

Location of store: _________________

Important:

We recommend that you keep

all original packing materials, in the event

that you ship this product.

DCP LIMITED WARRANTY (USA)

BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE

LIMITED WARRANTY

(For Canada Only)

Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts,

Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service

Centers, will repair this DCP/Facsimile machine free of charge if defective in material or

workmanship. This Limited Warranty does not include cleaning, consumables

(including, without limitation, print cartridges, print head, toner and drum) or damage

caused by accident, neglect, misuse or improper installation or operation, any damage

caused from service, maintenance, modifications, or tampering by anyone other than a

Brother Authorized Service Representative, or from the use of supplies or consumable

items that are non-Brother products. Operation of the DCP/Facsimile machine in excess

of the specifications or with the Serial Number or Rating Label removed shall be deemed

abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In

order to obtain warranty service, the DCP/Facsimile machine must be delivered or

shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service

Center, together with your Proof of Purchase in the form of a Sales Receipt.

For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on

applicable models) during shipping will cause severe damage to the DCP/Facsimile and

will VOID the Warranty. (Refer to your Operation Manual for proper packaging.)

For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your

print head resulting from packing without the ink cartridges will VOID your warranty.

(Refer to your Operation Manual for proper packaging.)

BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED

INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF

MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO

THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY

WAIVED.

No oral or written information, advice or representation provided by Brother, its

Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create

another warranty or modify this warranty. This warranty states Brother’s entire liability

and your exclusive remedy against Brother for any failure of the DCP/Facsimile machine

to operate properly.

Neither Brother nor anyone else involved in the development, production, or delivery of

this DCP/Facsimile machine shall be liable for any indirect, incidental, special,

consequential, exemplary, or punitive damages, including lost profits, arising from the

use of or inability to use the product, even if advised by the end user/purchaser of the

possibility of such damages. Since some Provinces do not allow the above limitation of

liability, such limitation may not apply to you.

This Limited Warranty gives you specific legal rights and you may also have other rights

which vary from Providence to Providence.

Warranty Service is available at Brother Authorized Service Centers throughout

Canada. For Technical Support or for the name and location of your nearest

Authorized Service Center call 1-877-BROTHER. Within Montreal, please call

(514) 685-6464. Internet support: [email protected] or browse

Brother’s Web Site: www.brother.com

Brother International Corporation (Canada) Ltd.

1 Rue Hôtel de Ville

Dollard-Des-Ormeaux, QC H9B 3H6

LIMITED WARRANTY (CANADA)

TABLE OF CONTENTS

vii

Table of Contents

Getting to Know Your Digital Copier/Printer ............................. 1-1

Using This Manual ..................................................................... 1-1

Finding Information............................................................ 1-1

Conventions Used in This Manual ...................................... 1-1

DCP-1400 Control Panel Overview........................................... 1-2

Inserting Originals for Copying ................................................. 1-4

Using the ADF (Automatic Document Feeder)................... 1-4

Using the Scanner Glass...................................................... 1-5

Assembly and Connections............................................................. 2-1

Packing List................................................................................ 2-1

Choosing a Location................................................................... 2-2

Important Safety Instructions .............................................. 2-3

Release the Scanner Lock.................................................... 2-3

Assembly.................................................................................... 2-4

Installing the Drum Unit Assembly

(with Toner Cartridge) .................................................... 2-4

Paper........................................................................................... 2-5

Acceptable Paper ................................................................ 2-5

Paper Capacity of Paper Cassette ........................................ 2-5

Paper Specifications for the Cassette .................................. 2-5

Manual Feed Slot................................................................. 2-6

Loading Paper in the Paper Cassette ................................... 2-6

Manual Feed Slot................................................................. 2-7

Connecting the DCP................................................................... 2-8

On-Screen Programming ............................................................... 3-1

User-Friendly Programming ...................................................... 3-1

Menu Mode ......................................................................... 3-1

Menu Selection Table.......................................................... 3-2

Key Operations Table.......................................................... 3-4

Custom Settings............................................................................... 4-1

Initial Setup ................................................................................ 4-1

Setting Paper Size ............................................................... 4-1

Setting the Beeper Volume.................................................. 4-1

Turning on Cassette #2 (Option) ......................................... 4-1

viii

TABLE OF CONTENTS

Setting Cassette Usage ........................................................ 4-2

Setting the Print Density...................................................... 4-2

Toner Save........................................................................... 4-2

Sleep Mode.......................................................................... 4-3

Making Copies................................................................................. 5-1

Basic Copy Operations............................................................... 5-1

Making a Single Copy (Using the ADF)............................. 5-1

Making Multiple Copies (Using the ADF).......................... 5-1

Single or Multiple Copies (Using the Scanner Glass)......... 5-2

Out of Memory Message ..................................................... 5-2

Temporary Copy Settings........................................................... 5-3

Copying Using Multiple Settings ........................................ 5-3

Using Enlarge/Reduce Key ................................................. 5-4

Sorting Multiple Copies (Using the ADF) .......................... 5-5

Using the Options Key ........................................................ 5-5

Paper Size........................................................................ 5-6

Paper Type ...................................................................... 5-6

Contrast ........................................................................... 5-6

Copy Mode (Type of Original)............................................ 5-7

Special Layouts (Using the ADF) ....................................... 5-7

Special Layouts (Using the Scanner Glass)......................... 5-7

2 in 1 ............................................................................... 5-8

4 in 1 .............................................................................. 5-8

Poster............................................................................... 5-8

Changing Default Copy Settings................................................ 5-9

Copy Mode (Type of Original)............................................ 5-9

Copy Contrast.................................................................... 5-10

Paper Type......................................................................... 5-10

For DOS Users................................................................................. 6-1

How to Use the Brother DCP with Your DOS Application

Software .......................................................................... 6-1

What Does the Remote Printer Console Do? ...................... 6-1

Remote Printer Console Main Program.......................... 6-1

Installing the Remote Printer Console................................. 6-2

Using the Remote Printer Console Main Program .............. 6-3

Remote Printer Console....................................................... 6-4

Current Printer Status Information.................................. 6-4

Printer Setup Category ........................................................ 6-4

Print Setup Section.......................................................... 6-4

TABLE OF CONTENTS

Page Setup Section.......................................................... 6-5

Font Configuration.......................................................... 6-5

Other Configuration ........................................................ 6-6

Console Configuration Category .................................... 6-6

Using the Brother DCP as a Printer.............................................. 7-1

Special Printing Features............................................................ 7-1

Windows

Printing.............................................................. 7-1

Popular Printer Emulation Support ..................................... 7-1

Remote Printer Console Program for DOS ......................... 7-1

Bi-directional Parallel Interface .......................................... 7-1

Printing From Your PC .............................................................. 7-2

Multi-purpose Paper Cassette.............................................. 7-2

Two-Sided Printing (Manual Duplexing)............................ 7-2

Front Output Bin.................................................................. 7-3

Manual Feed Slot................................................................. 7-3

Loading One Sheet of Paper ........................................... 7-4

Loading More than One Sheet of Paper.......................... 7-4

Printing on Thicker Paper and Card Stock ..................... 7-5

Simultaneous Operation ............................................................. 7-6

Choosing Acceptable Paper ....................................................... 7-6

Printer Operation Key ................................................................ 7-7

Reset Key............................................................................. 7-7

Printing the Internal Font List ............................................. 7-7

Printing the Print Configuration List................................... 7-7

Restoring Factory Default Settings ..................................... 7-7

Printer Driver Settings (For Windows

Only)............................. 8-1

Using the Brother DCP-1400 Printer Driver.............................. 8-1

Features in the Printer Driver

(For Windows

95/98/Me and Windows NT

4.0 Users)...... 8-1

Basic Tab.................................................................................... 8-2

Paper Size ............................................................................ 8-3

Multiple Page....................................................................... 8-3

Border Line.......................................................................... 8-3

Orientation........................................................................... 8-3

Copies.................................................................................. 8-3

Collate.................................................................................. 8-4

Media Type.......................................................................... 8-4

Advanced Tab ............................................................................ 8-5

Print Quality (*1)................................................................. 8-5

TABLE OF CONTENTS

Resolution ....................................................................... 8-5

Toner Save ...................................................................... 8-5

Print Setting

(For Windows

95/98/98SE/Me Users Only)................. 8-6

Duplex Printing (*2)............................................................ 8-6

Manual Duplex................................................................ 8-6

Binding Offset................................................................. 8-6

Watermark (*3) ................................................................... 8-7

Print Watermark.............................................................. 8-7

In Background................................................................. 8-7

Watermark Text .............................................................. 8-8

Watermark Bitmap.......................................................... 8-8

Position ........................................................................... 8-8

Page Setting (*4) ................................................................. 8-9

Device Options (*5) .......................................................... 8-10

Quick Print Setup .............................................................. 8-11

Administrator

(For Windows

95/98/98SE/Me Users Only)............... 8-11

Print Date & Time ............................................................. 8-12

Accessories Tab........................................................................ 8-13

Paper Source Setting.......................................................... 8-13

Default Source ................................................................... 8-13

Available Options.............................................................. 8-13

Support ..................................................................................... 8-14

Brother Solutions Center ................................................... 8-14

Web Update ....................................................................... 8-14

Check Setting..................................................................... 8-14

Features in the Printer Driver (For Windows

2000) .............. 8-15

General Tab ....................................................................... 8-15

Printing Preferences ...................................................... 8-15

Layout Tab......................................................................... 8-16

*1 Orientation ............................................................... 8-16

*2 Pages Per Sheet ........................................................ 8-17

Paper/Quality Tab.............................................................. 8-17

*1 Paper Source ............................................................ 8-17

*2 Media ....................................................................... 8-18

Advanced Options......................................................... 8-18

*1 Paper /Output ........................................................... 8-18

*2 Graphic..................................................................... 8-19

*3 Document Options ................................................... 8-19

Device Settings Tab........................................................... 8-20

Installable Options ........................................................ 8-20

TABLE OF CONTENTS

Using the Windows

-Based Brother MFL-Pro Control Center ... 9-1

Brother Control Center............................................................... 9-1

AutoLoad the Brother Control Center................................. 9-1

How to Turn Off AutoLoad................................................. 9-2

Using the Scan Keys .................................................................. 9-2

Using the Control Panel Keys .................................................... 9-2

Scan Image .......................................................................... 9-3

Scan/OCR............................................................................ 9-3

Scan to E-mail ..................................................................... 9-3

Brother Control Center Features ................................................ 9-4

Auto Configuration.............................................................. 9-4

Scanning Operations............................................................ 9-4

Copy Operations.................................................................. 9-5

Scanner Settings for Scan and Copy ................................... 9-5

Global Settings .................................................................... 9-5

Setting Up the Scanner Configurations ............................... 9-6

To Access the Scanner Configuration Screen: .................... 9-6

Perform an Operation from the Control Center Screen....... 9-6

Scan to File................................................................................. 9-7

Scanner Settings .................................................................. 9-7

Destination Folder ............................................................... 9-8

Scan to E-mail ............................................................................ 9-8

Scanner Settings .................................................................. 9-9

E-mail Application .............................................................. 9-9

File Attachments.................................................................. 9-9

Conversion Options........................................................... 9-10

Format ........................................................................... 9-10

Show QuickSend Menu ................................................ 9-10

QuickSend List.............................................................. 9-10

Scan to Word Processor ........................................................... 9-11

Scanner Settings ................................................................ 9-11

Word Processor ................................................................. 9-12

User-Defined Button ................................................................ 9-13

Scanner Settings ................................................................ 9-13

Target Application............................................................. 9-13

Copy ......................................................................................... 9-14

Scanner Settings ................................................................ 9-14

Copy Settings..................................................................... 9-14

xii

TABLE OF CONTENTS

Using ScanSoft

™

PaperPort

for Brother and

ScanSoft

™

TextBridge

(For Windows

Only) .......................... 10-1

Using ScanSoft

™

PaperPort

and TextBridge

....................... 10-1

Viewing Items in ScanSoft

™

PaperPort

for Brother ....... 10-2

Organizing Your Items in Folders..................................... 10-2

Links to Many Other Applications .................................... 10-3

Using ScanSoft

™

TextBridge

OCR

(Converting Image Text to Text You Can Edit) ........... 10-3

Importing Items from Other Applications......................... 10-3

Exporting Items in Other Formats..................................... 10-4

Exporting an Image File................................................ 10-4

Accessing the Scanner....................................................... 10-4

Scanning an Image into Your PC ...................................... 10-5

Settings in the Scanner Window........................................ 10-5

Image............................................................................. 10-5

Contrast ......................................................................... 10-6

Custom .......................................................................... 10-6

PreScanning an Image ....................................................... 10-7

Using Automatic E-Mail Printing................................................ 11-1

For Windows

95, 98, 98SE, Me Only.................................... 11-1

Main Features .................................................................... 11-1

To Access the On-Line Documentation........................ 11-1

To Install Automatic E-mail Printing

(Optional Application): ............................................ 11-1

Using the Brother DCP with a New Power Macintosh

G3, G4 or iMac

™

/iBook ................................................................ 12-1

Set up Your USB Equipped Apple

Macintosh

G3,G4, iMac

™

iBook with

Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1........................................ 12-1

Using Brother Printer Driver with Your Apple

Macintosh

.. 12-1

Using Brother TWAIN Scanner Driver with Your Apple

Macintosh

............................................................................ 12-3

Accessing the Scanner....................................................... 12-4

Scanning a Document into Your Macintosh G3, G4 or

iMac .............................................................................. 12-4

Settings in the Scanner Window........................................ 12-5

Image............................................................................. 12-5

Scanning Area............................................................... 12-5

Business Card Size........................................................ 12-6

TABLE OF CONTENTS

xiii

Miscellaneous ............................................................... 12-6

Contrast ......................................................................... 12-6

PreScanning an Image ....................................................... 12-7

Optional Accessories ..................................................................... 13-1

Paper Cassette #2 (Option)....................................................... 13-1

Troubleshooting and Routine Maintenance ............................... 14-1

Troubleshooting ....................................................................... 14-1

Error Messages .................................................................. 14-1

Original Jams and Paper Jams.................................................. 14-3

Original is Jammed in the top of the ADF Unit ................ 14-3

Original is Jammed inside the ADF Unit .......................... 14-3

Paper Jam........................................................................... 14-4

Paper is Jammed in the Paper Cassette ......................... 14-4

Paper is Jammed near the Drum Unit ........................... 14-5

Paper is Jammed in the Fuser Unit ............................... 14-5

If You Are Having Difficulty with Your DCP.................. 14-6

Packing and Shipping the DCP .............................................. 14-11

Lock the Scanner Lock.................................................... 14-11

Routine Maintenance.............................................................. 14-14

Cleaning the Scanner....................................................... 14-14

Cleaning the Printer......................................................... 14-15

Cleaning the Drum Unit .................................................. 14-16

Replacing the Toner Cartridge ........................................ 14-16

How to Replace the Toner Cartridge............................... 14-17

Replacing the Drum Unit................................................. 14-19

Important Information ................................................................. 15-1

Regulations and warnings ........................................................ 15-1

Laser Safety ....................................................................... 15-1

FDA Regulations .......................................................... 15-1

Federal Communications Commission (FCC) Declaration

of Conformity (For USA Only) .................................... 15-2

Important....................................................................... 15-3

Industry Canada Compliance Statement

(For Canada Only) ........................................................ 15-3

Important – About the Interface Cable.............................. 15-3

Warranty ............................................................................ 15-3

International ENERGY STAR

Compliance Statement... 15-3

xiv

TABLE OF CONTENTS

Important Safety Instructions ................................................... 15-4

Trademarks............................................................................... 15-6

Glossary........................................................................................... G-1

Specifications ................................................................................... S-1

Product Description.................................................................... S-1

Paper........................................................................................... S-1

Paper Specifications for the Cassette................................... S-1

Manual Feed Slot................................................................. S-1

Scanner ....................................................................................... S-1

Consumable Items ...................................................................... S-2

Electrical and Environment........................................................ S-2

Printer ......................................................................................... S-3

TrueType Fonts on CD-ROM ............................................. S-3

Computer Requirements...................................................... S-4

Parallel Interface.................................................................. S-5

USB (Universal Serial Bus) Interface ................................. S-5

TrueType Fonts on CD-ROM ............................................. S-5

Resident Fonts ..................................................................... S-6

Symbol Sets/Character Sets ............................................ S-6

Index ..................................................................................................I-1

GETTING TO KNOW YOUR DIGITAL COPIER/PRINTER

1 - 1

Getting to Know Your

Digital Copier/Printer

Using This Manual

Thank you for purchasing a Brother Digital Copier Printer (DCP). This DCP has

been designed to be simple to use, with LCD screen prompts to guide you

through programming your DCP. However, you can use your DCP to its fullest

potential by taking a few minutes to read this manual.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You

will be able to find information about a specific feature or operation by checking

the Index in the back of this manual.

Conventions Used in This Manual

Throughout this manual you’ll see special symbols alerting you to important

information, warnings, and actions to perform. For clarification, and to help you

choose the correct key presses, we’ve added illustrations of some of the LCD

messages.

boldface Bold typeface identifies a specific key on the DCP control panel.

italics Italics typeface emphasize an important point, or refer you to related

topic.

bubble dot Bubble Dot typeface identifies the messages on the LCD of the DCP.

Warnings detail precautions you must take to avoid possible

personal injury.

Cautions specify procedures you must follow or avoid to prevent

possible damage to the DCP.

Note

Notes tell you the proper response for a situation that may

occur.

FYI tips provide details about how the current operation

interacts with other features.

Improper Setup alerts you to devices and procedures that are

not compatible with the

DCP.

1 - 2

GETTING TO KNOW YOUR DIGITAL COPIER/PRINTER

DCP-1400 Control Panel Overview

1Stop

Press this key to cancel a copy

operation. The original will be ejected.

2 (Left Arrow)

(Right Arrow)

Moves the LCD cursor through text and

options.

3Numeric Keys

Use the numeric keys to enter the

number of multiple copies (99

maximum).

4Toner Empty Icon

The Toner icon flashes on and off when

toner is low, so you’ll know to order

another toner cartridge. You will be able

to print until the indicator stays on.

5LCD (Liquid Crystal Display)

LCD displays messages to help you set

up and operate your DCP.

6Print Key:

Reset

Clears data from the printer memory.

7Menu/Set

Lets you access the Menu and

Programming mode and stores your

settings in the DCP.

8Scan Keys:

Scan to E-mail

Press this key to start scanning an original

into your E-mail application, setting it up

automatically as an attachment.

Scan/OCR

Press this key to start scanning a text

document. ScanSoft™ TextBridge

will convert it to editable text and

display it in your word processor

application for further editing.

Scan Image

Press this key to scan a color picture into

your graphics application for viewing

and editing.

3 2 1

8 11109 127

56 4

GETTING TO KNOW YOUR DIGITAL COPIER/PRINTER

1 - 3

9Copy Keys

(Temporary Settings):

Clear Settings

Resets your temporary copy settings

back to the factory default settings. Use

this key when you do not want to wait

45 seconds for the temporary settings to

clear automatically.

Options

You can quickly and easily change your

temporary settings for each copy.

Sort

Press this key to sort multiple copies.

Enlarge/Reduce

Lets you reduce or enlarge copies

depending upon the ratio you select.

0Special (and Indicators)

You can change the layout of copies on

the print media. Press this key until the

Special Indicator you want is lit.

4in1 — Save paper by copying four

pages onto one page.

2in1 — Save paper or create a booklet

by copying two pages onto one page.

Poster — This option copies a

different portion of the original on each

of nine sheets of print media. Tape the

sheets together to get a copy that is nine

times the size of the original.

ACopy Mode (and Indicators)

Press to illuminate the LED that suits

the type of original.

Auto — Select when the original

contains both text and photographs.

Text — Select when the original

contains only text.

Photo — Select when the original is a

picture.

BCopy

Press this key to start copying an

original that is in the ADF or on the

scanner glass.

1 - 4

GETTING TO KNOW YOUR DIGITAL COPIER/PRINTER

Inserting Originals for Copying

You can copy from either the ADF (Automatic Document Feeder) or from the

scanner glass.

Using the ADF (Automatic Document Feeder)

The automatic document feeder (ADF) can hold up to 50 pages, feeding each

one individually through the machine. Use standard (20 lb/75g/m2) paper when

using the ADF. Always fan the pages well and stagger them.

Temperature: 68°F – 86°F (20°C – 30°C)

Humidity: 50% – 70%

Paper: Xerox 4200 (20LB/LTR),

Xerox 4024 (24LB/LTR)

■ Make sure originals written with ink are completely dry.

■ Originals must be from 5.8 to

8.5 inches wide, and from 5 to

14 inches long.

1 Insert original face up, top

edge first.

2 Adjust the paper guides to fit

the width of your pages.

3 Stagger multiple pages. Then

place them in the ADF, until

you feel the first page lightly

touch the feed roller.

4 Pull up the document stopper.

DO NOT use curled, wrinkled, folded, or ripped paper, or paper with staples, paper

clips, paste or tape attached. DO NOT use cardboard, newspaper, or fabric. (To

copy or scan this kind of document, see

Using the Scanner Glass, page 1-5.)

Document

Stopper

Original

is Face Up

in the ADF

Stagger the Pages

GETTING TO KNOW YOUR DIGITAL COPIER/PRINTER

1 - 5

Using the Scanner Glass

You can use the scanner glass to copy one page at a time, or pages of a book.

Originals can be letter or A4 size. To use the scanner glass, the ADF must be

empty. You can make multiple copies; however, if you want them sorted you

must use the ADF.

Lift the document cover.

Using the document guidelines on the left, center the original face down on the

scanner glass.

Close the document cover.

Press Copy to begin copying.

Repeat Steps 1 to 4 for each page of your

original.

Press Stop to cancel.

If the original is a book or is thick, do not slam the cover or press on it or you

may damage the machine.

Originals are Face Down

on the Scanner Glass

STACK COPIES:01

100%

COPYING P.01

100%

2 - 1

ASSEMBLY AND CONNECTIONS

Assembly and Connections

Packing List

Make sure you have the following items:

Caution

Do NOT throw away the filter cores and cable ties by accident. You will need them

to meet FCC Emission Requirements when you connect the DCP to your computer

using a USB cable or a bi-directional IEEE-1284 compliant parallel cable.

Note

If an item is missing, call Brother Customer Service at 1-800-284-4329 (in

USA), 1-877-BROTHER (in Canada) or 1-514-685-6464 (in Montreal).

See

Ordering Accessories and Supplies, page ii for the correct item numbers.

Whenever you transport the DCP, use the packing materials that came with

your DCP. If you do not pack the DCP correctly, you may void

your warranty.

Paper Cassette

Owner’s

Manual

Warranty

Resistration

CD-ROM

Bi-directional

Parallel Cable

Drum Unit Assembly

(With free

Standard

Toner Cartridge – up

to 3,000 pages)

Power Cord

Software

License

Agreement

Quick Setup

Guide

Accessory

Order Form

Cable Tie

Filter Core

For USB Cable

ASSEMBLY AND CONNECTIONS

2 - 2

Choosing a Location

Place your DCP on a flat stable surface, such as a desk. Select a place that is free

of vibration and shocks. Place the DCP near a standard, grounded power outlet.

Choose a location where the temperature remains between 50°F and 90.5°F

(10°–32.5°C).

WARNING

■ Lightning and power surges can damage this product! We recommend that you use a

quality surge protection device on the AC power line or unplug the lines during a

lightning storm.

■ For PLUG CABLE EQUIPMENT, the socket-outlet should be installed near the

equipment and should be easily accessible.

Avoid placing your DCP in a high-traffic area. Do not place near heaters, air

conditioners, water, chemicals, or refrigerators. Do not expose the DCP to

direct sunlight, excessive heat, moisture, or dust. Do not connect your DCP to

electrical outlets controlled by wall switches or automatic timers. Disruption of

power can wipe out information in the DCP’s memory. Do not connect your

DCP to electrical outlets on the same circuit as large appliances or other

equipment that might disrupt the power supply. Avoid interference sources,

such as speakers or the base units of cordless phones.

NO !

NO ! NO !

2 - 3

ASSEMBLY AND CONNECTIONS

Important Safety Instructions

When using your telephone equipment, basic safety precautions should always

be followed to reduce the risk of fire, electric shock and injury to persons,

including the following:

Do not use this product near appliances that use water, in a wet basement or near

a swimming pool.

Avoid using a telephone during an electrical storm. There may be a remote risk

of electric shock from lightning.

Release the Scanner Lock

Push the blue Scanner

Lock Lever up to

unlock the scanner.

This lever is located

on the rear left

underside of the

scanner cover.

Caution

If the message CHECK SCAN LOCK appears on the LCD, unlock the scanner

immediately, and then press Stop.

Lock Unlock

Scanner Lock Lever

ASSEMBLY AND CONNECTIONS

2 - 4

Assembly

Installing the Drum Unit Assembly

(with Toner Cartridge)

Unpack the drum unit assembly

including the toner cartridge, and

gently rock it from side to side five or

six times to distribute the toner evenly

inside the cartridge.

Open the front cover of the DCP.

Insert the drum unit assembly into the

DCP.

Close the front cover.

To prevent damage to the drum, do not expose it to light for longer

than a few minutes.

2 - 5

ASSEMBLY AND CONNECTIONS

Paper

Acceptable Paper

Paper Capacity of Paper Cassette

Paper Specifications for the Cassette

Paper Type Paper Size

Paper Cassette #1:

cut sheet

Letter, Legal, A4, A5, ISO B5, Executive, A6, ISO B6

Manual Feed

Slot:

cut sheet

envelopes

post cards

labels and

transparencies

Letter, Legal, A4, A5, B5 (JIS/ISO), Executive, A6,

B6 (JIS/ISO) 2.75–8.5 × 4.57–14 inches (70–216 ×

116–356 mm)

COM-10, Monarch, C5, DL

—

Letter, A4

We Recommend:

Cut sheet:

Labels:

Transparencies:

Xerox 4200DP 20 lb, Champion Paper One 20

lb, Hammermill Laser Paper 24 lb

Avery laser label #5160

3M CG3300 for laser printers or equivalent

Paper Cassette #1:

Max. paper height is 1.06 inches (27 mm) (use the

guides) or approx. 250 sheets of 20 lb. (75 g/m

)

Letter/A4 paper, 10 transparencies.

Front Output Bin: Approx. 150 sheets of 20 lb. (75 g/m

)

Letter/A4 paper

Cut Sheet

Basis Weight: 16 to 28 lb. (60 to 105 g/m

)

Caliper: 0.003 to 0.005 inches. (0.08 to 0.13 mm)

Moisture Content: 4% to 6% by weight

ASSEMBLY AND CONNECTIONS

2 - 6

Manual Feed Slot

Loading Paper in the Paper Cassette

Pull the paper cassette completely out of the DCP.

Slide the paper width and length adjusters to the position for the paper size you

are using.

Cut Sheet Envelopes

Basis Weight: 16 to 43 lb.

(60 to 161 g/m

)

20 to 24 lb.

(75 to 90 g/m

)

Caliper: 0.003 to 0.008 inches.

(0.08 to 0.2 mm)

0.003 to 0.005 inches.

(0.084 to 0.14 mm)

Moisture Content: 4% to 6% by weight 4% to 6% by weight

2 - 7

ASSEMBLY AND CONNECTIONS

Fan the paper well. Load

paper in the paper cassette.

Press down on the paper to

flatten it in all four corners,

keeping the paper level

below the guide. The

cassette can hold up to 250

sheets of 20 lb (75g/m

)

paper.

Slide the paper cassette into the DCP until it locks into place.

Manual Feed Slot

Use the manual feed slot to print or copy on envelopes, labels,

transparencies, card stock or thicker paper:

The manual feed slot is above the paper cassette. Load paper or envelopes one

at a time. You do not have to remove paper from the paper cassette.

You do not have to choose Manual Feed in the Setup dialog box of your printer

driver. Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal),

with the side you wish to print on face up in the manual feed slot.

Align the paper at the center of the manual feed slot and insert the paper into the

manual feed slot until the front edge of the paper touches the paper feed roller.

Adjust the paper guides to the width of the paper.

Maximum

Paper

Height

Guide

Manual

Feed

Slot

ASSEMBLY AND CONNECTIONS

2 - 8

Connecting the DCP

Connect the power cord.

WARNING

■ The DCP must be grounded using a 3-prong plug.

■ Lightning and power surges can damage this product! We recommend that you

use a quality surge protection device on the AC power line or unplug the lines

during a lightning storm.

■ Do not touch the rollers at the paper exit.

Power Cord

3 - 1

ON-SCREEN PROGRAMMING

On-Screen Programming

User-Friendly Programming

We have designed your Multi-Function Center with on-screen programming.

User-friendly programming helps you take full advantage of all the menu

selections your DCP has to offer.

Since your programming is done on the LCD, we created step-by-step on-screen

prompts to help you program your DCP. All you need to do is follow the

prompts as they guide you through the menu selections and programming

options.

Menu Mode

You can access the Menu mode by pressing Menu/Set. The LCD shows:

Then

Press 1 for General Setup—OR—

Press 2 for Copy Operations—OR—

Press 3 for Printer Operations—OR—

When you enter Menu mode, your DCP scrolls a list of Main menu options from

which you can choose. These menu options appear one after the other on the

LCD. Select a menu by pressing Menu/Set when that option appears on the

LCD. The LCD will scroll the options within that next menu.

You can scroll more quickly through options by pressing . Use to scroll

backward if you passed your choice or to see options in the opposite order.

When the LCD shows your selection, press Menu/Set.

When you finish a setting, the LCD shows ACCEPTED.

If you want to exit the Menu mode, press Stop.

1.GENERAL SETUP

2.COPY

3.PRINTER

ON-SCREEN PROGRAMMING

3 - 2

Menu Selection Table

You can probably perform most of these programming settings without the

Owner’s Manual. To help you understand the menu selections, options and

settings that are found in the DCP programs, use the Menu Selection Table

below to change the default settings.

Main Menu Menu Selections Options Descriptions Page

1. GENERAL

SETUP

1. PAPER SIZE LETTER

LEGAL

Selects size of

paper for received

faxes.

4-1

2. BEEPER OFF

LOW

HIGH

Adjusts beeper

volume.

4-1

3. CASSETTE #2

OFF

Turn CASSETTE #2

ON if you purchased the

optional Cassette #2.

4-1

4. PRINT DENSITY

Makes prints

darker or lighter.

4-2

5. TONER SAVE ON

OFF

Increases life of

toner cartridge.

4-2

6. SLEEP MODE

00-99 min.

05 min.

Conserves power

4-3

0. LOCAL

LANGUAGE

(Canada Only)

ENGLISH

FRENCH

Allows you to

change the LCD

Language to

French.

See

French

Manual

2. COPY 1. COPY MODE AUTO

TEXT

PHOTO

Selects the Copy

resolution for your

type of original.

5-9

2. CONTRAST

Adjusts the

contrast.

5-10

3. PAPER TYPE

THIN

PLAIN

THICK

THICKER

Identify the type of

paper in the multi-

purpose sheet

feeder.

5-10

Note

The factory setting (option) is shown in bold.

3 - 3

ON-SCREEN PROGRAMMING

Main Menu Menu Selections Options Descriptions Page

3. PRINTER 1. PRINT OPTIONS 1. INTERNAL FONT

You can print

resident fonts to

check and confirm

font types.

7-7

2. CONFIGURATION

Printer settings and

status are listed

here.

7-7

2. RESET PRINTER

—

You can restore the

printer back to the

factory default

settings.

7-7

Note

The factory setting (option) is shown in bold.

Paper Size

Sub Menu Options Factory Setting

1. Cassette #1

LETTER/LEGAL/A4 LETTER

2. Cassette #2

LETTER/LEGAL/A4 LETTER

3. CASSETTE USAGE

CASSETTE#1 ONLY

CASSETTE#2 ONLY

AUTO

ON-SCREEN PROGRAMMING

3 - 4

Key Operations Table

You can use the keys on the control panel to conveniently choose temporary

copy settings and access the scanning operations. The Key Operations Table

below will help you understand the options they provide.

Press the temporary key repeatedly until you see the option you want, and then press

Menu/Set

to select it. For the

Options

key, press or to scroll through the

next level of options, and then select the one you want by pressing

Menu/Set

again.

Temporary keys Options Descriptions Page

Reset

—

Clear data from the

printer memory.

7-7

Scan Image

—

Scan an image into your

graphics application

(such as a color picture)

for viewing and editing.

9-3

Scan/OCR

—

Scan a text document so

ScanSoft

will perform

OCR in TextBridge

convert it to editable text

and display it in your word

processing application.

9-3

Scan to E-mail

—

Scan a black & white or

color original into your

E-mail application as a

file attachment.

9-3

Clear Settings

—

Reset your temporary

copy settings back to

the user default settings.

5-3

Options

OPT:PAPER SIZE

LETTER

LEGAL

EXECUTIVE

Select the size of paper.

5-6

OPT:PAPER TYPE

THIN

PLAIN

THICK

THICKER

TRANSPARENCY

Identify the type of

paper in the multi-

purpose sheet feeder.

5-6

OPT:CONTRAST

Adjust the contrast.

5-6

Sort STACK

SORT

Sort multiple copies.

5-5

Enlarge/Reduce 104% EXE>LTR, 150%, 200%, 400%,

ZOOM, 25%, 50%, 78% LGL>LTR,

94% A4>LTR, AUTO, 100%

Enlarge or reduce the

size of copies.

5-4

Special 4 IN 1, 2 IN 1, POSTER

Change the layout of

copies on the print media.

5-7

Copy Mode AUTO

TEXT

PHOTO

Select the Copy resolution

for your type of original.

5-9

Note

The factory setting (option) is shown in bold.

4 - 1

CUSTOM SETTINGS

Custom Settings

Initial Setup

Setting Paper Size

You can use three sizes of paper for printing your copies: letter, legal and A4.

When you change the size of paper you have loaded in the DCP, you will need

to change the setting for the paper size.

After you connect the optional Cassette #2, you can select the paper size.

Press Menu/Set, 1, 1.

If you have the Cassette #2, press or

to select CASSETTE #1 or

CASSETTE #2, and then press

Menu/Set.

Press or to select LETTER, LEGAL or A4 (for the cassette you

selected in Step 2), and then press Menu/Set.

Press Stop.

Setting the Beeper Volume

You can set the beeper to LOW, HIGH or OFF. The default setting is LOW.

When the beeper is set to LOW or HIGH, the DCP beeps every time you press

a key or make an error.

Press Menu, 1, 2.

Press or to select your option.

When the LCD shows the option you want, press Menu/Set.

Press Stop.

Turning on Cassette #2 (Option)

When the optional CASSETTE #2 is set to ON, you can set paper size and the

cassette usage. (See

Setting Paper Size, above.)

Press Menu/Set, 1, 3.

Use or to select ON (or OFF),

and then press Menu/Set.

Press Stop.

1.PAPER SIZE

2.CASSETTE #2

2.BEEPER

3.CASSETTE #2

CUSTOM SETTINGS

4 - 2

Setting Cassette Usage

The default setting of AUTO allows your DCP to choose the optional Cassette

#2 if paper is out in Cassette #1 or if incoming faxes will fit best on the paper in

Cassette #2. Choose CASSETTE#1 ONLY, CASSETTE#2 ONLY or

CASSETTE USAGE if you want to keep special paper in the other cassette and

control when it is used.

Press Menu/Set, 1, 1, 3.

Press or to select CASSETTE

USAGE, and then press Menu/Set.

Press or to select AUTO, CASSETTE#1 ONLY or CASSETTE#2

ONLY, and then press Menu/Set.

Press Stop.

Setting the Print Density

You can adjust print density, making your printed pages darker or lighter than

the original.

Press Menu/Set, 1, 4.

Press to make print lighter, or to

make print darker, and then press Menu/Set.

Press Stop .

Toner Save

You can conserve toner using this feature. When you set Toner Save to ON print

appears somewhat lighter. The default setting is OFF.

Press Menu/Set, 1, 5.

Press or to select

ON (or OFF) and then press Menu/Set.

Press Stop.

3.CASSETTE USAGE

4.PRINT DENSITY

5.TONER SAVE

4 - 3

CUSTOM SETTINGS

Sleep Mode

Setting the Sleep Mode reduces power consumption while the DCP is idle. You

can choose how long the DCP is idle (from 00 to 99 minutes) before it drops into

sleep mode. The timer automatically resets itself after the DCP receives PC data

or makes a copy. The default setting is 5 minutes.

Press Menu/Set, 1, 6.

Use the numeric keys to enter the length

of time the DCP is idle before it drops

into sleep mode (00 to 99 minutes), and then press Menu/Set.

Press Stop.

If you make copies frequently, make the idle time long enough so you won’t always

be waiting for the DCP to warm up.

6.SLEEP MODE

MAKING COPIES

5 - 1

Making Copies

Basic Copy Operations

You can use your DCP as a copier, making up to 99 copies at a time. The DCP

can stack the copies or collate (sort) them.

The scannable area of your DCP

begins at approximately one-sixth

inch (4mm) from the edge of the

paper.

Making a Single Copy (Using the ADF)

Place the original face up in the ADF.

Press Copy.

Do NOT pull on the paper while copying

is in progress.

Making Multiple Copies (Using the ADF)

Insert the original face up in the ADF.

Use the numeric keys to enter the number of copies you want (up to 99).

Press Copy.

To stop copying and eject the original, press Stop.

To release the original document, press Stop.

To sort the copies, use the Sort key.

Copy

Keys

Not

Scannable

area

1/6" (4mm)

COPYING P.01

100%

5 - 2

MAKING COPIES

Single or Multiple Copies (Using the Scanner Glass)

If you want to sort multiple copies, use the ADF. (See Sorting Multiple Copies

(Using the ADF)

, page 5-5.)

Lift the Document Cover.

Using the document guide on the left, center the original face down on the

scanner glass and close the Document cover.

Using the numeric keys, enter the number of copies you want (up to 99).

Press Copy .

Out of Memory Message

If the memory becomes full while you are

making copies, the LCD shows a message:

If the OUT OF MEMORY message appears while you are scanning the first

page of your original, press Stop to cancel.

Document

Cover

White Film

Scanner

Glass

OUT OF MEMORY

100%

MAKING COPIES

5 - 3

Temporary Copy Settings

You can improve your copies by using the Copy keys: Enlarge/Reduce, Sort,

Options, Clear Settings, Special and Copy Mode. These settings are

temporary, and the DCP returns to its default settings 45 seconds after it finishes

copying. If you want to use these temporary settings again, place the next

original in the ADF or on the scanner glass before the 45 seconds expire.

Copying Using Multiple Settings

You can try different combinations of settings for the best results.

Note

To clear your settings and start over, press Clear Settings.

As you select multiple settings, the LCD displays them:

Copy

Keys

No of Copies

Toner Empty

Status

Copy Ratio

Copy Contrast

5 - 4

MAKING COPIES

Using Enlarge/Reduce Key

AUTO sets the DCP to calculate the ratio that fits the size of your paper.

ZOOM allows you to enter a ratio from 25% to 400% in 1% increments.

Place the original face up in the ADF, or face down on the scanner glass.

Use the numeric keys to enter the number of copies you want (up to 99).

Press Enlarge/Reduce. (Enlargement or reduction ratios appear.)

Press or to select 25%, 50%, 78%, 94%, AUTO, 100%, 104%,

150%, 200%, 400%, or ZOOM, and then press Menu/Set. (Enlargement or

reduction ratios appear.)

—OR—

For more choices select ZOOM, and the press Menu/Set. Use the numeric

keys to enter any percentage between 25% and 400%.

When selecting an enlargement or reduction ratio, you will need to know the

size of the paper you registered in Menu 1-1.

Press

Enlarge/Reduce

and

25%

50%

78% LGL>LTR

94% A4>LTR

AUTO

100%

104% EXE>LTR

150%

200%

400%

ZOOM

Note

Special Copy Options (2 in 1, 4 in 1 or Poster) are not available with

Enlarge/Reduce.

Poster copies require using the scanner glass.

MAKING COPIES

5 - 5

Selecting a Fixed Ratio:

Sorting Multiple Copies (Using the ADF)

Place the original face up in the ADF.

Use the numeric keys to enter the number of copies you want (up to 99).

Press Sort.

Press Copy.

Using the Options Key

Use the Options key to temporarily change the copy mode (resolution),

contrast and special copy options. See the explanations below the table.

Original

size is …

Paper

size is…

Recommended

ratio is…

LETTER LEGAL 100%

A4 LETTER 94%

LEGAL LETTER 78%

Press

Options

Menu Selections Options Factory Setting

OPT:PAPER SIZE

LETTER

LEGAL

EXECUTIVE

LETTER

OPT:PAPER TYPE

THIN

PLAIN

THICK

THICKER

TRANSPARENCY

PLAIN

OPT:CONTRAST

-+ -+

5 - 6

MAKING COPIES

Paper Size

Use Paper Size to temporarily identify the size of the paper in the multi-

purpose sheet feeder.

You can select LETTER, LEGAL, A4, EXECUTIVE, A5, B5, A6 and B6

size paper.

Press Options and or to select OPT:PAPER SIZE and then press

Menu/Set.

Press or to select your size of paper, and then press Menu/Set.

Paper Type

You can use the following types of paper for copying. For the best print quality,

select the type of media that you are using.

THIN (16lb - 18.4lb) - For thin paper or transparency

PLAIN (18.7lb - 25.3lb) - For ordinary plain paper

THICK (25.6lb - 32lb) - For heavy weight paper or rough paper

THICKER

(32.3lb - 43lb) - For heavier weight paper, rough paper or bond

paper.

TRANSPARENCY - For Transparency (OHP)

Press Options and or to select OPT:PAPER TYPE, and then press

Menu/Set.

Press or to select your type of paper, and then press Menu/Set.

Contrast

Press

Options

and

to select

3.CONTRAST

, and then press

Menu/Set

Press or to select the level of contrast, and then press Menu/Set.

Press Copy—OR—Press or for additional settings.

A6 size original requires using the scanner glass.

You can not select A6 size paper in Cassette #2.

MAKING COPIES

5 - 7

Copy Mode (Type of Original)

You can select the Copy Mode for your type of original. The default setting is

AUTO, which is used for originals that contain both text and photographs.

TEXT is used for originals containing only text. PHOTO is used for copying

photographs.

Place the original face up in the ADF, or face down on the

scanner glass.

Use the numeric keys to enter the number of copies you

want (up to 99).

Press Copy Mode continuously to choose the type of

original (AUTO, TEXT or PHOTO).

Press Copy.

Special Layouts (Using the ADF)

You can save paper by copying either two or four pages

onto one page.

Place the originals face up in the ADF.

Use the numeric keys to enter the number of copies you

want (up to 99).

Press Special continuously to choose the type of original

(2 IN 1 or 4 IN 1).

Press Copy.

Special Layouts (Using the Scanner

Glass)

You can save paper by copying either two or four pages onto one page, or you

can create poster size copy.

Place the original face down on the scanner glass.

Use the numeric keys to enter the number of copies you want.

Press Special continuously to choose the type of original (2 IN 1, 4 IN 1 or

POSTER).

Press Copy.

If you selected 2 IN 1 or 4 IN 1 in step 4, place the next original on the scanner

glass, and then press Menu/Set. After all originals have been scanned, press Copy.

5 - 8

MAKING COPIES

2 in 1

4 in 1

Poster

You can create a poster size copy of a photograph.

Special Layouts (2 in 1, 4 in 1 or Poster) are not available with

Enlarge/Reduce.

Poster is not available for multiple copies.

Poster copies require using the scanner glass.

MAKING COPIES

5 - 9

Changing Default Copy Settings

Press Menu/Set, 2 to change default settings for Copy mode. These settings

will remain until you change them again by pressing Menu/Set. Adjust the

Copy Mode and Contrast settings.

By pressing a number, you can adjust copy settings as shown in the following

chart. Press

or to scroll through the options for each setting. Press

Menu/Set to save your selection. Press Stop—OR—Press

to select the

next setting you want to change.

Press Menu/Set, and 2.

Copy Mode (Type of Original)

You can select the Copy Mode for your type of original. The default setting is

AUTO

, which is used for originals that contain both text and photographs.

TEXT

is used for originals containing only text.

PHOTO

is used for copying photographs.

Press Menu/Set, 2, 1.

Press or to choose the type of

original (AUTO, TEXT or PHOTO), and

then press Menu/Set.

Press Stop.

TEXT

1.COPY MODE

2.CONTRAST

- +

is defaul

AUTO

PHOTO

PLAIN

THICK

THICKER

3.PAPER TYPE

THIN

1.COPY MODE

5 - 10

MAKING COPIES

Copy Contrast

You can adjust copy contrast to make copies darker or lighter.

Press Menu/Set, 2, 2.

Press to make a copy lighter—OR—

Press

to make a copy darker, and then press Menu/Set.

Press Stop.

Paper Type

You can use the following types of paper for copying. For the best print quality,

select the type of media that you are most often.

THIN (16lb - 18.4lb) - For thin paper

PLAIN (18.7lb - 25.3lb) - For ordinary plain paper

THICK (25.6lb - 32lb) - For heavy weight paper or rough paper

THICKER (32.3lb - 43lb) - For heavier weight paper, rough paper or bond

paper.

Press Menu/Set, 2, 3.

Press or to select your type of

paper, and then press Menu/Set.

Press Stop.

After you connect the optional Cassette #2, you can select the paper size for each

cassette. (See page 4-1.)

2.CONTRAST

3.PAPER TYPE

FOR DOS USERS

6 - 1

For DOS Users

How to Use the Brother DCP with Your DOS

Application Software

Before working with your application software that runs on DOS, check that the

Brother DCP’s name appears in the printer selection of your application

software. If the DCP is not listed, you must install the printer driver that

corresponds to HP LaserJet IIP’s emulations.

The following table shows combinations of printer drivers and emulation mode.

To get the most out of this DCP, you should install an HP printer driver in your

application software.

■ The best or recommended printer driver is indicated in bold.

■ Be sure to choose the proper printer driver in your application software.

■ Be sure the printing resolution is set to 300 dpi in your DOS application

software.

What Does the Remote Printer Console Do?

The Remote Printer Console (RPC) is a utility program that can run in the DOS

environment and comprises the following program:

Remote Printer Console Main Program

This program allows you to change various printer settings such as emulation,

print quality, fonts and page setup from your computer screen. Since most DOS

applications have a Printer Settings menu that overrides the settings made by the

RPC, you may not have to use this utility program. This utility program is useful

for application software that does not control the printer’s settings and features.

Printer driver supported in

your application software

Emulation mode to be selected with the remote

printer console program

HP LaserJet IIP

™

HP LaserJet IIP emulation mode

HP LaserJet II

™

Auto emulation selection

6 - 2

FOR DOS USERS

Installing the Remote Printer Console

Before you install the program, make sure you have the following hardware and

software to install the program:

Follow these steps to install the remote printer console program:

Make sure your Brother DCP is connected to your computer and is set to Online.

Start your computer and go to the DOS prompt. If you are in Windows

, exit

and return to the DOS prompt.

Insert the Brother CD-ROM into your CD-ROM drive.

At the DOS prompt (C:\>) type x: (Substitute the drive letter of your CD-ROM

drive for “x”), and then press Enter.

Type CD DOS, and then press Enter.

Type RPCSETUP, and then press Enter.

Follow the instructions in the installer.

DOS Version 3.3 or later

Monitor EGA/VGA or compatible

Option Mouse; the mouse driver must be installed.

(You can also operate the program with the keyboard.)

C:\>x:

x:\>CD DOS

x:\DOS>RPCSETUP

FOR DOS USERS

6 - 3

Using the Remote Printer Console Main Program

Type C:\RPCX>RPCX, and then press the Enter key to start the Remote

Printer Console main program.

The Main Screen will appear on your computer screen as shown below.

If bi-directional communication is enabled between your computer and DCP

when it starts, the RPC gets the current settings information from your DCP.

Otherwise, RPC shows its default settings. If you want to change settings, move

the cursor to the item you want and select it using the Enter and Cursor keys.

Then, press the Enter key to make the selected settings valid.

There are four sub menus. (See table below.) Select the sub menu you want by

clicking on it with the mouse, using the cursor keys and the Enter key, or by

pressing the hot key commands for that sub menu.

Menu Press the keys Functions

Direct

Access

Alt + D You can directly control the Brother DCP, with Print

Form.

Printer

Setup

Alt + P You can enter the setting mode to change other

printer settings, such as, margin settings, continue

mode, font and sleep mode.

Console

Config

Alt + C You can change the environment settings for the

RPC program: color, etc.

Guide Alt + G You can go to the Guide mode.

Help F1 You can get Online Help: If you press F1, you can

get information on a highlighted item.

Direct_Access Printer_Setup Console_Config Guide

Remote Printer Console

Current Status

Status

Media Type

Paper feed

Emulation

Paper Size

Orientation

Quality

Copies

Memory size

Ready

Regular

Paper Cassette

Laser Jet 5P

Letter

Portrait

Normal

2138112 Byte

[Enter] Setting[↑/¬] Select

[ESC] Exit[F1] Help[Alt+Character] Menu

6 - 4

FOR DOS USERS

Remote Printer Console

Current Printer Status Information

*1 The items can be set in the current printer status information dialog box.

Printer Setup Category

Print Setup Section

Item Default What This Item Does

Media Type Regular Selects the media type “Regular,” “Thin Paper,”

“Thick Paper,” “Thicker Paper,” “Bond Paper”

or “Transparency.”

Paper Feed Paper

Cassette

Selects the paper feed mode, either “Paper

Cassette” or “Manual.”

Emulation*1 Laser Jet IIP Selects “Laser Jet IIP.”

Paper Size*1 Letter Selects the paper size, either “Letter,” “Legal,”

“A4,” “Executive,” “Monarch,” “COM10,”

“DL,” “C5,” “B5,” “A5,” “A6,” or “JIS B5.”

Orientation*1 Portrait Selects the paper direction, either “Portrait” or

“Landscape.”

Quality*1 Normal Selects the print quality, either “Normal” or

“Economy.”

Copies*1 1 Sets the number of print copies from 1 to 999

pages.

Item Default What This Item Does

Copies 1 Sets the number of print copies from 1 to 999

pages.

Quality Normal Selects the print quality to either “Normal” and

“Economy.”

Emulation Laser Jet IIP Selects “Laser Jet IIP”

FOR DOS USERS

6 - 5

Page Setup Section

*1 These values (except Yoffset and Xoffset) are overidden by settings within

your application software.

*2 These values depend on the paper size settings.

Font Configuration

Item Default What This Item Does

Left Margin *2 Sets the Left Margin value (0-145) columns.

Right Margin *2 Sets the Right Margin value (10-155) columns.

Top Margin 0.5" Sets the Top Margin 0", 0.33", 0.5", 1", 1.5” or

2".

Bottom Margin 0.5" Sets the Bottom Margin 0", 0.33", 0.5", 1", 1.5"

or 2".

Line / Page *2 Sets the lines/pages (5-128).

Xoffset 0 Sets the Xoffset (vertical) value from 0 to 500

dots.

Yoffset 0 Sets the Yoffset (horizontal) value from 0 to 500

dots.

Item Default What This Item Does

Font Source Internal “Internal”

Font name Brogham10

Selects a font from any of the printer’s internal

fonts (Brougham 10, 12 and Letter Gothic16.66).

Pitch 10 Selects the font size of the selected font.

If you selected the Brougham or LetterGothic

font, Pitch is shown in the selection box.

Symbol Set PC8 Selects the symbol set.

6 - 6

FOR DOS USERS

Other Configuration

Console Configuration Category

For more information on RPC, see the Help Information in the program.

Item Default What This Item Does

Auto LF Off Selects Auto LF “On or Off”

Auto CR Off Selects Auto CR “On or Off”

Auto Wrap Off Selects Auto Wrap “On or Off”

Auto Skip On Selects Auto Skip “On or Off”

File Function

Environment Sets the Buzzer on/off, Color for Remote Print Console

USING THE BROTHER DCP AS A PRINTER

7 - 1

Using the Brother DCP as a

Printer

Special Printing Features

Windows

Printing

The dedicated printer driver and TrueType™ compatible fonts for Microsoft

Windows

95/98/98SE/Me and NT

4.0/2000 Professional are available on the

CD-ROM supplied with your DCP. You can install them easily into your

Windows

system using our installer program. The driver supports our unique

compression mode to enhance printing speed in Windows

applications, and

allows you to set various printer settings, including economy printing mode and

custom paper size.

Popular Printer Emulation Support

The DCP supports HP LaserJet IIP printer emulation mode. If you use DOS

application software, you can use HP LaserJet IIP emulation mode for printer

operations. (Use the Remote Printer Console program to set the printer

emulation.)

Remote Printer Console Program for DOS

The MFL Pro Suite CD-ROM supplied with your DCP includes the utility

program Remote Printer Console (RPC). When you operate your computer in

the Disk Operating System (DOS) environment, RPC lets you easily change the

Brother DCP’s default settings (such as fonts, page setup, emulations, etc.).

RPC also provides a status monitor Terminate-and-Stay Resident (TSR)

program. It runs in the background and monitors the printer status as it reports

the current status or errors on your PC screen.

Bi-directional Parallel Interface

The Brother DCP’s parallel interface enables it to send memory and printer

setup information to the computer.

7 - 2

USING THE BROTHER DCP AS A PRINTER

Printing From Your PC

Multi-purpose Paper Cassette

The DCP’s multi-purpose paper cassette can be adjusted to feed many sizes of

paper: letter, legal, A4, A5, B5, A6, B6 and executive plain paper. When the

DCP receives print data from your computer, it loads paper from the paper

cassette. Insert the sheet of paper with the side you wish to print on face down

in the paper cassette.

■ Select the print command from your PC.

Your PC sends a print command and data to the DCP. The DCP displays the

date and time and RECEIVING DATA. If there are more pages, the DCP

begins to print the next page automatically. When printing is finished, it returns

to online status.

If your application software does not support your custom paper size, select the

next larger paper size. Then adjust the print area by changing the right and left

margins in your application software. (See

Acceptable Paper, page 2-5.)

Two-Sided Printing (Manual Duplexing)

The supplied printer drivers for Windows

95/98/Me and Windows NT

Workstation Version 4.0 enable manual duplex printing. (For more

information, see the Help screen for the printer driver.)

The DCP prints all the even-

numbered pages on one side of the

paper first.

Then, the Windows

driver

instructs you (with a pop-up

message) to reinsert the paper.

Before reinserting the paper,

straighten it well, or you may get a

paper jam. Very thin or very thick

paper is not recommended.

You may select the proper paper source, paper size, and page orientation in

your application software.

Use the manual feed slot for envelopes, labels, transparencies, card stock or

thicker paper.

USING THE BROTHER DCP AS A PRINTER

7 - 3

Caution

When you use manual duplexing, it is possible that a paper jam may occur or the

print quality might not be satisfactory. (See

Paper is Jammed in the Paper

Cassette

, page 14-4.)

Front Output Bin

The DCP ejects paper with printed surfaces face down into the output bin in the

front of the DCP. Unfold the output bin extension to support the printed pages.

Manual Feed Slot

Your DCP has a manual feed slot above the

paper cassette. You can load envelopes and

special print media one at a time into this

slot. You do not have to remove paper from

the paper cassette.

(For information about

Acceptable Paper, see

page 2-5.) Insert the sheet of paper with the

side you wish to print on face up in the

manual feed slot.

Use the manual feed slot to print or copy on

envelopes, labels, card stock or thicker

paper.

To prevent the possibility of

transparencies smudging as they stack

in the output bin, remove each

transparency after it exits.

7 - 4

USING THE BROTHER DCP AS A PRINTER

Loading One Sheet of Paper

You do not have to choose Manual Feed in the Setup dialog box of your printer

driver. Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal),

with the side you wish to print on face up in the manual feed slot.

Align the paper at the center of the manual feed slot and insert it all the way.

Adjust the paper guides

to the width of the

paper.

Loading More than One Sheet of Paper

Open the Setup dialog box of the Windows

printer driver and select Manual

Feed in the Paper Source section. Follow Steps 1 and 2 above to load the first

page. The DCP starts printing automatically.

After the first page is printed, the LCD

displays:

Insert the next sheet of paper to resume

printing.

Repeat Steps 1 and 2 until you have finished printing.

■ To stop or clear the manual feed, turn the DCP offline by pressing the Reset

key,—OR—Stop it with a PC command.

If you do not select Manual Feed, and insert a page in the manual feed slot, the

DCP will load the first page from the manual feed slot and subsequent pages

from the paper cassette.

Manual

Feed

Slot

MANUAL FEED

INSERT PAPER

USING THE BROTHER DCP AS A PRINTER

7 - 5

Printing on Thicker Paper and Card Stock

When the rear cover is lifted up, the DCP has a straight paper path from the

manual feed slot to the rear of the printer. Use this paper feed and output method

when you want to print on envelope, thicker paper or card stock.

Select manual feed mode in the printer driver.

Send the print data as usual.

Lift up the rear cover at the rear of the DCP.

Adjust the manual feed paper guides to the

width of the paper you are using.

Insert a single sheet of paper into the manual feed slot until the front edge

touches the paper feed rollers. Let go of the paper as the DCP pulls it into

position.

After the DCP ejects the printed page, return to Step 5 to insert the next sheet of

paper. The DCP will wait until you insert the next sheet of paper. Repeat Steps

5 and 6 for each page to be printed.

When you have finished printing, close the rear cover of the DCP.

To prevent the possibility of

transparencies smudging as

they stack in the output bin,

remove each transparency after

it exits.

7 - 6

USING THE BROTHER DCP AS A PRINTER

Simultaneous Operation

Your DCP can print data from your computer while scanning information into

the computer. However, when the DCP is copying on paper, it pauses the PC

printing operation, and resumes when copying is complete. (See

Acceptable

Paper

, page 2-5.)

Choosing Acceptable Paper

We recommend that you test paper (especially special sizes and types of paper)

on the DCP before purchasing large quantities.

■ Avoid feeding labels with carrier sheets exposed, or your DCP will be damaged.

■ Avoid using coated paper, such as vinyl coated paper.

■ Avoid using preprinted or highly textured paper.

For optimum printing, use a recommend type of paper, especially plain paper

and transparencies. For more information on paper specifications, consult your

nearest authorized sales representative or the place where you purchased your

DCP.

■ Use label or transparencies that are designed for use in laser printers.

■ For the best print quality, we recommend using long-grained paper.

■ If you are using special paper, and the paper has problems feeding from the

paper cassette, try again using the manual feed slot.

■ You can use recycled paper in this DCP.

USING THE BROTHER DCP AS A PRINTER

7 - 7

Printer Operation Key

Reset Key

You can clear data from the memory.

Printing the Internal Font List

You can print a list of the DCP’s internal (or resident) fonts to see how each font

looks before you select it.

Press Menu/Set, 3, 1, 1.

Press Copy. The DCP prints the list.

Press Stop.

Printing the Print Configuration List

You can print a list of current printer

settings.

Press Menu/Set, 3, 1, 2.

Press Copy. The DCP prints the settings.

Press Stop.

Restoring Factory Default Settings

You can return the DCP to original factory settings. Permanent fonts are

restored, macros in the temporary settings are cleared. You can change user

settings using the Remote Printer Console program. (See page 6-1.)

Press Menu/Set, 3, 2.

Press 1 to restore the factory settings

—OR—Press 2 to exit without making a change.

Press Stop.

1.INTERNAL FONT

2.CONFIGURATION

2.RESET PRINTER

8 - 1

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

Printer Driver Settings

(For Windows

Only)

Using the Brother DCP-1400 Printer Driver

A Printer Driver is software that translates data from the format used by a

computer into the format required by a particular printer, using a printer

command language or page description language.

The printer drivers are on the supplied CD-ROM. The latest printer driver can

be downloaded from the Brother Solutions Center at

Features in the Printer Driver

(For Windows

95/98/Me and Windows NT

4.0 Users)

For more detailed information, please see the on-line Help in the printer driver.

You can also change settings by clicking the illustration on the left side of the

tab screen.

Note

If you have Windows

2000 Professional, please go to page 8-15.

Note

The screens shown in this section are from Windows

98. The screens on your

PC may vary depending on your Windows

Operating System.

http://solutions.brother.com

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

8 - 2

Basic Tab

*1 Select the Paper size, Multiple Page and Orientation.

*2 Select number of Copies and Media Type.

*3 Select Paper Source, First Page and Other Pages.

8 - 3

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

Paper Size

From the drop-down box select the Paper Size you are using.

Multiple Page

The Multiple Page selection can reduce the image size of a page allowing

multiple pages to be printed on one sheet of paper or enlarging the image size

for printing on page on multiple sheets of paper.

Border Line

When printing multiple pages on one sheet with the Multiple Page feature you

can select to have a solid border, dash border or no border around each page on

the sheet.

Orientation

Orientation selects the position of how your document will be printed (Portrait

or Landscape).

Copies

The copies selection sets the number of copies that will be printed.

Ex. 4 in 1

Ex. 1 in 2 × 2 pages

Portrait

Landscape

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

8 - 4

Collate

The collate selection is active if more than one copy is selected. With the collate

check box selected, one complete copy of your document will be printed and

then repeated for the number of copies you selected. If the collate check box is

not selected then each page will be printed for all the copies selected before the

next page in the document is printed.

Media Type

You can use the following types of media in your printer. For the best print

quality, select the type of media that you wish to use.

■ Plain Paper

■ Thin Paper

■ Thick Paper

■ Thicker Paper

■ Bond Paper

■ Transparencies

When using ordinary plain paper, select Plain Paper. When using heavier

weight paper, envelopes or rough paper select Thick Paper or Thicker Paper.

For bond paper, select Bond Paper and for OHP transparencies, select

Transparencies.

Collate box checked

Collate box not checked

8 - 5

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

Advanced Tab

Change the tab settings by selecting one of the following icons:

*1 Print Quality

*2 Duplex Printing

*3 Watermark

*4 Page Setting

*5 Device Option

Print Quality (*1)

Resolution

You can change the resolution as follows:

• 300 dpi

• 600 dpi

Toner Save

You can save running costs by turning on the Toner Save Mode, which reduces

the print density.

*2 *3 *4 *5

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

8 - 6

Print Setting (For Windows

95/98/98SE/Me Users Only)

Print Setting is used for optimizing your print quality for the type of document

being printed (Photos, Graphics or Scanned Images). When you choose Auto

(Recommended), the printer automatically prints with the most suitable print

settings.

With the Print Setting set to Manual, you can change the Brightness, Contrast

and Graphics Quality options manually.

Duplex Printing (*2)

Choosing the Duplex Printing icon displays the Manual Duplex features

available.

Manual Duplex

Check the Manual Duplex box and there are six types of duplex directions

available for each orientation. In this mode, the DCP prints all the even numbered

pages first. Then the printer driver stops and shows the instructions required to re-

install the paper. When you click OK the odd numbered pages are printed.

Binding Offset

Check the Binding Offset option, you can specify the offset value of the binding

side in inches or millimeters (0 - 8 inches) [0 - 203.2 mm].

8 - 7

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

Watermark (*3)

You can place a logo or text into your document as a Watermark by using a

bitmap file as your source file or select one of the preset Watermarks.

Print Watermark

The Print Watermark feature offers printing choices of:

■ On all pages

■ On first page only

■ From second page

■ Custom

In Background

With the In background feature checked the Watermark will print behind your

document on the page. If this feature is not checked then the Watermark will

print on top of your document.

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

8 - 8

You can change the size and the position of the Watermark on the page by

selecting the Watermark and clicking the Edit button. If you want to add a new

Watermark, click the New button and select Text or Bitmap from the Watermark

Style.

Watermark Text

Enter your Watermark text into the Text Box and select the Font, Size, Darkness

and Style.

Watermark Bitmap

Enter the file name and location of your bitmap image in the File box or Browse

for the file location. You can also set the scaling size of the image.

Position

The position settings offer controls on where the Watermark can be positioned

on the page.

8 - 9

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

Page Setting (*4)

You can change the print size of your document with the Scaling feature.

Check Off if you want to print the document as it appears on your screen.

Check Fit to Paper Size, if your document has an unusual size, or if you have

only the standard size paper.

Check the Free box if you want to reduce or enlarge the output.

You can use the Mirror or Reverse Print feature for your page setting.

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

8 - 10

Device Options (*5)

Set one of the following Printer Functions:

■ Quick Print Setup

■ Administrator (For Windows

95/98/98SE/Me Users Only)

■ Print Date & Time

8 - 11

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

Quick Print Setup

The Quick Print Setup feature allows you to quickly select driver settings. To

view setting, simply click your mouse button on the task tray icon. This

feature can be set to ON or OFF from the Device Options section.

Administrator (For Windows

95/98/98SE/Me Users

Only)

The administrator selection permits the Copy, Scaling and Watermark features

to be locked and password protected.

Note

Record your password and keep it in a safe place for future reference. If you

forget your password these settings can not be accessed.

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

8 - 12

Print Date & Time

When enabled the Print Date and Time feature automatically will print the date

and time from your computers system clock on your document.

Click the Setting button to change the Date and Time Format, Position and Font.

To include a background with the Date and Time select Opaque. When Opaque

is selected you can set the Darkness of the Date and Time background by

changing the percentage.

Note

The Date and Time indicated in the selection box represents the format that will

be printed. The actual Date and Time printed on your document is

automatically retrieved from your computer settings.

8 - 13

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

Accessories Tab

The Accessories Tab includes the settings for configuring the printer driver for

the size of paper loaded in each paper source. This tab also installs any

additional options into the driver settings.

Paper Source Setting

To configure the paper size for each paper source, highlight the source from the

Paper Source Setting list. Select the Paper Size from the pull-down box and

click Update. (The Paper Source Setting is used when selecting Auto Select in

the Basic Tab.)

Default Source

The Default Source allows you to choose the paper source that will be used

when the paper size of the document being sent does not match the Paper Source

settings.

Available Options

In order to access the optional 2nd paper

tray the option must be installed in the

driver. Highlight the model number from

the Available Options list and click

Add. The optional tray will then be listed

in the Installed box, Paper Source Setting

list and the screen illustration will display

the 2nd tray.

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

8 - 14

Support

The Support Tab provides driver version information and setting information.

In addition there are links to the Brother Solution Center and Driver Update

Web sites.

Brother Solutions Center

The Brother Solutions Center is a Web site offering information about your

Brother product including FAQ’s, User Guides, Driver updates and Tips for

using your machine.

Web Update

Web Update checks the brother web site for updated drivers and automatically

downloads and updates the driver on your computer.

Check Setting

The Check Setting selection displays a list of your current drivers settings.

8 - 15

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

Features in the Printer Driver (For Windows

2000)

The Windows

2000 Professional printer driver utilizes Microsoft’s uni-driver

architecture. The following section describes the driver features and selections

available for Windows

2000.

General Tab

Printing Preferences

In the General tab, click the Printing Preferences... button to access the Layout

tab.

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

8 - 16

Layout Tab

*1 Orientation

Select the Orientation, which is how your document will be positioned on the

paper (Portrait or Landscape).

Portrait Landscape

*1 *2

8 - 17

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

*2 Pages Per Sheet

You can select 1, 2, 4, 6, 9 or 16 pages to be printed on one sheet of paper. The

image of each page will be reduced as needed to fit the paper.

2 in 1 4 in 1

Paper/Quality Tab

*1 Paper Source

Possible paper sources are: Automatically Select, Auto, Upper Paper Tray,

Lower Paper Tray (optional cassette #2) and Manual Feed Slot.

When “Automatically Select” is chosen, the DCP automatically will choose the

cassette with the appropriate size of paper.

Note

The paper size for each paper source must be set in the Device Settings tab for

the Automatically Select feature to work properly.

The “Auto” option is for machines that can automatically detect the size of paper

that is loaded in the paper source; Auto is not active for your DCP.

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

8 - 18

*2 Media

For the best print quality, select the type of media you are using:

■ Regular

■ Thick Paper

■ Thicker Paper

■ Transparency

When using ordinary plain paper, select Regular. When using heavier weight

paper, envelopes, or rough paper, select Thick Paper or Thicker Paper. For OHP

transparencies, select Transparency.

Advanced Options

Click the Advanced... button in the Paper/Quality tab to access the screen

below:

*1 Paper /Output

Paper Size – Select the paper size of the document you are printing. This size

should be the same as the paper size that is set in your application software.

Copy Count – Type the number of copies you want.

8 - 19

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

*2 Graphic

Print Quality – You can change the resolution as follows:

■ 600 × 600 dots per inch

■ 300 × 300 dots per inch

*3 Document Options

Advanced Printing Features – You can Enable or Disable Advanced Printing

Features from this selection. If you disable it, Page Order, Pages Per Sheet,

Copy and Collate will be disabled.

Halftoning – This selection is for changing the dither pattern to achieve the best

print results when printing graphics. The choices are as follows:

■ Auto Select

■ Super Cell

■ Dither 6 × 6

■ Dither 8 × 8

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

8 - 20

Device Settings Tab

Form To Tray Assignment – This selection assigns the paper size to each paper

source. For auto paper selection (Automatically Select) to work properly, the

paper size set for each source must match the actual size of paper loaded.

The available options are:

■ A4

■ A5

■ B5 (JIS)

■ Executive

■ Legal

■ Letter

Installable Options

Lower Tray – If an optional lower tray is installed, this selection must be set to

ON to enable access to the lower tray.

9 - 1

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER

Using the Windows

-Based

Brother MFL-Pro Control Center

Brother Control Center

The Brother Control Center is a software utility that pops up on the PC screen

whenever paper is placed in the automatic document feeder (ADF). This allows

you to quite easily, with very few mouse clicks, access the most frequently used

scanning applications. Using the Control Center eliminates the need to manually

launch the specific applications.

The Brother Control Center provides two categories of operations:

■ Scanning directly to a file, E-mail, word processor or graphic application of

choice

■ Copying

DCP-1400:

AutoLoad the Brother Control Center

The Control Center is initially configured to automatically load each time

Windows

is started. When the Control Center is loaded, the Control Center

icon will appear in the task bar. If you don’t want the Control Center to load

automatically, you can turn off AutoLoad.

If the Control Center icon does not appear in your task bar, you will have to

install this software.

From the Start menu select Programs, Paper Port, and then double-click

Brother SmartUI PopUp.

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER

9 - 2

How to Turn Off AutoLoad

Left-click the Control Center icon, and then click Show.

When the Control Center icon appears, left-click the Smart Click Control

Center button. A dialogue box with a check box labeled “AutoLoad Pop-up”

will appear:

Uncheck the AutoLoad Pop-Up option.

Using the Scan Keys

You can use the Scan keys on the control

panel to scan originals into your word

processing, graphics or E-mail

applications. The advantage of using the

Scan keys is that you avoid the mouse

clicks required to scan from your PC.

Using the Control Panel Keys

Before you can use the Scan keys on the control panel, you must have connected

the DCP to your Windows

-based PC and loaded the appropriate Brother

Drivers for your version of Windows

. When you are ready to use the Scan

keys, make sure the Brother Control Center application is running on your PC.

(For details about how to configure the Brother Control Center buttons to launch

the application of your choice using the Scan keys, see

Brother Control Center

Features

, Page 9-4 to 9-6.)

If you have connected a Macintosh, the control panel keys will not work with

your computer.

9 - 3

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER

Scan Image

You can scan a picture into your graphics application for viewing and editing.

Place your original face up in the ADF, or face down on the scanner glass.

Press Scan Image.

The DCP will scan the original and send a color image to your graphics

application.

Scan/OCR

If your original is text, you can have it automatically converted by ScanSoft

™

TextBridge

to an editable text file and then displayed in your word processing

application for further editing.

Place your original face up in the ADF, or face down on the scanner glass.

Press Scan/OCR.

The DCP will scan the original perform OCR in ScanSoft™ TextBridge

and

then display the result in your word processing application for viewing and

editing.

Scan to E-mail

You can scan an original into your E-mail application as a file attachment.

Although the Brother Control Center can be configured to send only black and

white or color file attachments at one time, you can easily change this setting.

(For details see

Scan to E-mail, page 9-8 to 9-10.)

Place the original face up in the ADF, or face down on the scanner glass.

Press Scan to E-mail.

The DCP will scan the original, create a file attachment, and launch your E-mail

application, displaying the new message waiting to be addressed.

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER

9 - 4

Brother Control Center Features

Auto Configuration

During the installation process the Control Center checks your system to

determine the default applications for E-mail, word processing and graphics

viewer/editor. For example, if you are using Outlook as your default E-mail

application, the Control Center automatically will create a link and a scanning

application button for Outlook.

You can change a default application by right-clicking any of the scan buttons

in the Control Center and selecting a different application. For example,

you can change a scan button from MS Word to MS Word Pad

by changing the application that is listed for the Word Processor.

Scanning Operations

Scan to File—allows you to scan directly to a disk file with two mouse clicks.

You can change the file type, destination directory and file name, as needed.

Scan to E-mail—enables you, with just two mouse clicks, to scan a picture or

text document directly into an E-mail application as a standard attachment. You

have the option of selecting the file type and resolution for the attachment.

Scan to Word Processor—enables you to scan a text document, run ScanSoft

TextBridge OCR and insert the text original (not graphic image) into a word

processing file with just two mouse clicks. You have the option of selecting the

destination word processing program, such as Word Pad, MS Word, Word

Perfect, etc.

Scan to Graphic Application—allows you to scan an image directly into any

graphic viewer/editor application. You can select the destination application,

such as MS Paint or Corel PhotoPaint.

9 - 5

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER

Copy Operations

Copy—allows you to use the PC and any Windows

printer driver for enhanced

copy functions. You can scan the page on the Brother DCP and print the copies

using any of the features of the Brother DCP printer driver—OR—you can

direct the copy output to any standard Windows

printer driver installed on the

PC.

Scanner Settings for Scan and Copy

When the Pop-Up screen is displayed, you can access the Scanner Settings

window.

Click the Smart Click icon at the top right of the Brother Control

Center screen—OR—Click the Modify Settings… button on any of the

Configuration screens.

Global Settings

AutoLoad Pop-Up—Click this checkbox if you want Brother MFL Control

Center to load when you boot your computer.

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER

9 - 6

Setting Up the Scanner Configurations

The Pop-Up application stores eight different scanning modes. Each time you

scan an original, you will choose the most appropriate scanning mode from the

following:

Faxing, Filing and Copying

Text for OCR

Photos

Photos (High Quality)

Photos (Quick Scan)

Custom

Draft Copy

Fine Copy

Each mode has its own set of stored settings. You can keep the factory default

settings or change them at any time:

Resolution—Select the scanning resolution you most frequently use.

Color Mode—From the pull-down list, select

Scan Size—From the pull-down list, select

Brightness—Slide the adjuster from 0% to 100%

Contrast—Slide the adjuster from 0% to 100%

Click OK to save your changes. If you make a mistake or later decide to return

to the original default setting, just click the Restore Defaults button when the

scanning mode is displayed.

To Access the Scanner Configuration Screen:

Place the original in the ADF.

Right-click the appropriate Control Center button to display Configurations…,

then click it. The configuration screen for that Control Center button will

appear.

To save your settings, press the OK button—OR—To return to the factory

default settings, press the Restore Defaults button.

Perform an Operation from the Control Center Screen

If you see this screen it means you left-clicked a button in the Control Center

window without first placing an original in the ADF.

Place the original in the Brother machine’s ADF, and then click OK to return to

the Control Center screen.

Note

If you want to scan the document from the scanner glass, please use Scan keys

on the control panel.

9 - 7

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER

Scan to File

Scanner Settings

From the pull-down list, select the scanning mode that is appropriate for the type

of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High

Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for that mode, click the Modify Settings… button.

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER

9 - 8

Destination Folder

PaperPort Folder—Select this checkbox to scan the original into your

PaperPort folder.

Other Folder—Select this checkbox, to scan the original as another file type

and/or into another directory/folder.

File—If you selected Other Folder, from the pull-down list select the type of

file:

PaperPort Files (*.MAX)

Self Viewing Files (*.EXE)

PaperPort 5.0 Files (*.MAX)

PaperPort 4.0 Files (*.MAX)

PaperPort 3.0 Files (*.MAX)

Windows Bitmap (*.BMP)

PC Paintbrush (*.PCX)

Multi-page PCX (*.DCX)

JPEG Image Files (*.JPG)

TIFF-Uncompressed (*.TIF)

TIFF Group 4 (*.TIF)

TIFF Class F (*.TIF)

Multi-Page TIFF-Uncompressed (*.TIF)

Multi-Page TIFF Group 4 (*.TIF)

Multi-Page TIFF Class F (*.TIF)

PDF Files (*.PDF)

Portable Network Graphics (*.PNG)

FlashPix (*.FPX)

HFX Fax Files (*.HFX)

To Search your system for the directory and folder you want, click the

Browse… button. Click OK to save your settings.

Scan to E-mail

9 - 9

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER

Scanner Settings

From the pull-down list, select the scanning mode that is appropriate for the type

of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High

Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for that mode, click the Modify Settings… button.

E-mail Application

E-mail Package—From the pull-down list, select your E-mail application.

E-mail Settings—Click the EMail Settings… button to set up links.

The Links Preferences window will appear:

File Attachments

Do not convert files—Click this checkbox if you do not want to change the file

type of attachments. The Conversion Options will not be available (grayed).

Convert MAX files only—Click this checkbox if you want to convert only

attachments that are PaperPort files.

Convert all files when possible—Click this checkbox if you want to change the

file type of all attachments.

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER

9 - 10

Conversion Options

Format

Combine all files into one file when possible—Click this checkbox to combine

all files of the same type into one file.

(For Brother Color Models Only)

Convert non-image files to color—Click this checkbox to convert all files that

have been processed through OCR to color.

Show QuickSend Menu

Click this checkbox if you want the Select QuickSend Recipient window to be

displayed when you choose Scan to E-mail. This feature works only with MAPI

type E-mail applications, such as Microsoft Exchange, Microsoft Outlook and

Eudora.

QuickSend List

You can create a list of Email names and addresses for quick selection.

To add a name(s) to your QuickSend list, click the New button. Your Email

phone book listing will be displayed, so you can select stored names or create

new ones:

Highlight the name(s) you want to add to your list, and then click the User

button. Click OK to return to the Link Preference window.

To remove a name from the QuickSend list, in the Link Preference window

highlight the name and click the Delete button.

9 - 11

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER

Scan to Word Processor

Scanner Settings

From the pull-down list, select the scanning mode that is appropriate for the type

of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High

Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for that mode, click the Modify Settings… button.

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER

9 - 12

Word Processor

Word Processor—From the pull-down list, select the word processor you want

to use.

Click the Link Settings… button to display a screen to set up a link to the

version of OCR and document format that you want to use:

OCR Package—From the pull-down list, select TextBridge Classic OCR if you

want to use the OCR package that was installed with the Brother software.

Click the OCR Settings… button to choose how the OCR application will read

the pages you scan into your word processor application.

The Preferences window will appear:

Select your setting and click OK.

Auto Orientation—Check this checkbox if you want your word processor

application to read the page as it is set up.

Decolumnized Output—Check this checkbox if you want your word processor

application to read across the entire page from left to right.

Document Format—From the pull-down list, select the file format you want to

use for your word processor or text documents.

9 - 13

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER

User-Defined Button

Scanner Settings

From the pull-down list, select the scanning mode that is appropriate for the type

of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High

Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for that mode, click the Modify Settings… button.

Target Application

Application—From the pull-down list, select the application you want to add to

this Pop-Up screen.

Click the Custom Link Settings… button to set up links for your user-defined

application.

USING THE WINDOWS

-BASED BROTHER MFL-PRO CONTROL CENTER

9 - 14

Copy

Scanner Settings

From the pull-down list, select the scanning mode that is appropriate for the type

of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High

Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for that mode, click the Modify Settings... button.

Copy Settings

Brother DCP-1400

Copies—Enter the number of copies you want to print.

To change the copy options, click the Copy Options... button.

Click the OK button to save your Copy settings.

10 - 1

USING SCANSOFT

™

PAPERPORT

FOR BROTHER AND SCANSOFT

™

TEXTBRIDGE

(FOR WINDOWS

ONLY)

Using ScanSoft

™

PaperPort

for Brother and ScanSoft

™

TextBridge

(For Windows

Only)

Using ScanSoft

™

PaperPort

and TextBridge

ScanSoft

™

Paper Port

for Brother is a document management application. You

will use PaperPort

to view incoming faxes and scanned documents. PaperPort

has a sophisticated, yet easy-to-use, filing system that will help you organize

your documents. It allows you to combine or “stack” documents of different

formats for printing, faxing or filing. PaperPort

can be accessed through the

PaperPort

program group. See On-Line Documentation for Multi-Function

Link

Pro on the CD-ROM.

The complete ScanSoft

™

PaperPort

Owner’s Manual, including ScanSoft

™

TextBridge

OCR, is in the On-Line Documentation on the CD-ROM. This

chapter is only an introduction to the basic operations.

When you install Multi-Function Link

Pro, ScanSoft

™

PaperPort

for Brother

and ScanSoft

™

TextBridge

OCR are installed with it automatically.

For Windows

95/98/98SE, and Windows NT

Workstation 4.0, Windows

and Windows

2000 Professional:

Select Start, Settings, Control Panel, Add/Remove Programs and the Install/

Uninstall tab. Select PaperPort

from the list and click the Add/Remove button.

To Uninstall PaperPort

and ScanSoft

™

TextBridge

USING SCANSOFT

™

PAPERPORT

FOR BROTHER AND SCANSOFT

™

TEXTBRIDGE

(FOR WINDOWS

ONLY)

10 - 2

Viewing Items in ScanSoft

™

PaperPort

for Brother

PaperPort

provides several ways to view items: Desktop View displays a

thumbnail, a small graphic that represents each item in a Desktop or folder.

Items in the selected folder appear on the PaperPort

Desktop. You can see

PaperPort

items (MAX files) and non-PaperPort

items (files created using

other applications).

Non-PaperPort

items include an icon that indicates the application that was

used to create the item; a non-PaperPort

item is represented by a small

rectangular thumbnail and not an actual image.

Page View displays a close-up of a single page and you can open a PaperPort

item by double-clicking on it. As long as you have the appropriate application

on your computer to display it, you can also double-click a non-PaperPort

item

to open it.

Organizing Your Items in Folders

PaperPort

has an easy-to-use filing system for organizing your items. The

filing system consists of folders and items that you select to view in Desktop

View. An item can be a PaperPort

item or a non-PaperPort

item:

■ Folders are arranged in a “tree” structure in the Folder View. You use this pane

to select folders and view their items in Desktop View.

■ You can simply drag and drop an item onto a folder. When the folder is

highlighted, release the mouse button and the item is stored in that folder.

■ Folders can be “nested”—that is, stored in other folders.

■ When you double-click a folder, its items (both PaperPort

MAX files and other

files) appear on the Desktop.

■ You can also use Windows

Explorer to manage the folders and items shown in

Desktop View.

Destop View displays items

as thumbnails

Page View displays each item

as a full page

10 - 3

USING SCANSOFT

™

PAPERPORT

FOR BROTHER AND SCANSOFT

™

TEXTBRIDGE

(FOR WINDOWS

ONLY)

Links to Many Other Applications

PaperPort

automatically recognizes many other applications on your computer

and creates a “working link” to them. The Link Bar at the bottom of Desktop

view shows icons of those linked applications. To use a link, drag an item onto

one of the icons to start the application represented by the icon. A typical use of

the Link Bar is to select an item and then fax it.

This sample Link Bar shows several applications with links to PaperPort

If PaperPort

does not automatically recognize one of the applications on your

computer, you can manually create a link using the Create New Link

command. (See PaperPort

Help for more information about creating new

links.)

Using ScanSoft

™

TextBridge

OCR (Converting Image

Text to Text You Can Edit)

Software by:

ScanSoft

™

TextBridge

OCR is automatically installed with PaperPort

when

you install Multi-Function Link

Pro on your computer.

PaperPort

can quickly convert the text on a PaperPort

item (which is really

just a picture of the text) into text that you can edit with a word processing

application. PaperPort

uses the optical character recognition application

ScanSoft

™

TextBridge, which comes with PaperPort

—OR—PaperPort

uses

your application if it is already on your computer. You can convert the entire

item, or by using the Copy As Text command, you can select only a portion of

the text to convert.

Dragging an item onto a word-processing link icon starts PaperPort

’s built-in

OCR application, or you can use your own OCR application.

Importing Items from Other Applications

In addition to scanning items, you can bring items into PaperPort

in a variety

of ways and convert them to PaperPort

(MAX) files in several different ways:

■ Print to the Desktop View from another application, such as Microsoft Excel.

■ Import files saved in other file formats, such as Windows

Bitmap (BMP) or

Tag Image File Format (TIFF).

USING SCANSOFT

™

PAPERPORT

FOR BROTHER AND SCANSOFT

™

TEXTBRIDGE

(FOR WINDOWS

ONLY)

10 - 4

Exporting Items in Other Formats

You can export or save PaperPort

items in several popular file formats. For

Windows

95/98/98SE, and Windows NT

Workstation Version 4.0,

Windows

2000 Professional and Windows

ME, you can export formats BMP,

PCX, DCX, JPG, TIF, PDF, PNG, FPX, HFX, or self-viewing. For Windows

3.1x, you can export file formats BMP, PCX, DCX, JPG, TIF, PDF, HFX and

GIF. For example, you could create a file for an Internet Web site and export it

as a JPEG file. Web pages often use JPEG files for displaying images.

Exporting an Image File

Select the Export command from the File pull-down menu in the PaperPort

window. The Export ‘XXXXX’ As dialog box will be displayed.

Select the drive and directory where you want to store the file.

Enter the new file name and choose the file type or select a name from the File

Name text box. (You can scroll through the Directories and File Name listing

for prompting.)

Select the OK button to save your file, or Cancel to return to the PaperPort

without saving it.

Accessing the Scanner

To choose the Brother MFL Pro

Color as your scanner driver, select it under

the “Select scanner”—OR—“Select source” option in your software.

From the PaperPort

window, select Acquire from the File drop-down menu or

select the TWAIN or Scan button. The Multi-Function Link

Pro Scanner

Setup dialog box will appear:

10 - 5

USING SCANSOFT

™

PAPERPORT

FOR BROTHER AND SCANSOFT

™

TEXTBRIDGE

(FOR WINDOWS

ONLY)

Scanning an Image into Your PC

Insert document(s) face up in the ADF, or face down on the scanner glass.

Adjust the following settings, if needed, in the Scanner Setup window:

■ Resolution

■ Scan Type (Black & White, Gray [Error Diffusion], True Gray, 256 color, 24 bit

color, 24 bit color (Fast))

■ Brightness

■ Contrast

■ Size

Select the Start button from the Scanner window.

When scanning is completed, close the scanner window. The PaperPort

screen

will appear showing the image you scanned highlighted in red.

Settings in the Scanner Window

Image

Resolution

Resolution: Select the scanning resolution from the Resolution drop down list.

Higher resolutions take more memory and transfer time, but can achieve a finer

scanned image.

Scan Type

Black & White: Set the image Type to Black & White for text or line art. For

photographic images, set the image type to Gray (Error Diffusion) or True Gray.

Gray (Error Diffusion) is used for documents that contain photographic images

or graphics. (Error Diffusion is a method for creating simulated gray images by

placing black dots in a specific matrix instead of true gray dots.)

Colors: Choose either 256 Color, which scans up to 256 colors, 24-bit color,

which scans up to 16.8 million colors. Although using 24-bit color creates an

image with the most accurate colors, the image file will be approximately three

times larger than a file created with 256 Color.

Brightness

Brightness: Adjusting the brightness settings to obtain the best image. The

Brother Multi-Function Link

Pro offers 100 brightness settings (-50 to 50).

The default value is 0, representing an “average” setting.

You can set the brightness level by dragging the slidebar to the right to lighten

the image or to the left to darken the image. You can also type a value in the

box to set the settings.

When the setting is True Gray, 256 color and 24 bit color 200 × 100 dpi and

200 × 400 dpi is not available.

USING SCANSOFT

™

PAPERPORT

FOR BROTHER AND SCANSOFT

™

TEXTBRIDGE

(FOR WINDOWS

ONLY)

10 - 6

If the scanned image is too light, set a lower brightness value and scan the

document again.

If the image is too dark, set a higher brightness value and scan the document

again.

Contrast

The contrast setting is adjustable only when you have selected one of the gray

scale settings, but it is not available when Black & White is selected as the gray

Scale.

Increasing the contrast level (by dragging the slidebar to the right) emphasizes

dark and light areas of the Image, while decreasing the contrast level (by

dragging the slidebar to the left) ravels more detail in gray areas. Instead of

using the slidebar, you can type a value in the box to set the contrast.

Custom

Size

Set the Size to one of the following:

■ Letter (8 1/2 × 11 in.)

■ A4 (210 × 297 mm.)

■ Legal (8 1/2 × 14 in.)

■ A5 (148 × 210 mm.)

■ B5 (182 × 257 mm.)

■ Executive (7 1/4 × 10 1/2 in.)

■ Business Card (60 × 90 mm.)

■ Custom (User adjustable from 0.35 × 0.35 in. to 8.5 × 14 in.)

After you select a custom size, you can adjust the scanning area further by using

the left mouse button to drag the dotted outline of the scanning area. This is

required when you want to crop an image when scanning.

Business Card Size

To scan business cards, select the Business Card (60 × 90 mm.) size setting and

place the business card at the top center of a carrier sheet.

When scanning photographs or other images for use in a word processor or other

graphics application, you should try different settings for the contrast, mode and

resolution to see which settings best suit your needs.

Carrier sheets are available from your Dealer.

10 - 7

USING SCANSOFT

™

PAPERPORT

FOR BROTHER AND SCANSOFT

™

TEXTBRIDGE

(FOR WINDOWS

ONLY)

PreScanning an Image

PreScanning allows you to scan an image quickly at a low resolution. A

thumbnail version of the image will appear in the Scanning Area. This is only

a preview of the image so you can see how it will look. The PreScan button is

used to preview an image for cropping any unwanted portions from the image.

When you are satisfied with the preview, select the Start button to scan the

image.

Insert document face up in the ADF, or face down on the scanner glass.

Click the PreScan button:

The entire document will be scanned into the PC and will appear in the Scanning

Area of the Scanner window.

To crop a portion of the document to be scanned, drag any side or corner of the

dotted outline in the Scanning Area with the left mouse button. Adjust the dotted

outline until it surrounds only the portion of the document you wish to scan.

Place the original face up in the ADF again, if you used the ADF in Step 1.

Adjust the settings for Resolution, Color Type (scan type), Brightness, Contrast,

and Size in the Scanner Setup window, as needed.

Select the Start button.

This time only the selected area of the document will appear in the PaperPort

window.

In the PaperPort

window, use the options available in the Markups pull-down

menu and the Crop option in the Options pull-down menu to refine the image.

You can crop

the prescanned

image

USING AUTOMATIC E-MAIL PRINTING

11 - 1

Using Automatic E-Mail

Printing

For Windows

95, 98, 98SE, Me Only

Main Features

■ You can use Automatic E-Mail Printing with other E-mail software:

Brother Automatic E-Mail Printing has some extra operations that other E-mail

software, such as Netscape Navigator

™ or MS Internet Mail, do not support.

■ Automatic E-Mail Printing can be configured for a multiple user account:

In Brother Automatic E-Mail Printing you can set up more than one E-mail

account on a single PC so you can print E-mail in each account automatically.

■ Automatic access to your specifed POP3 server at the specifed time:

You can specify the time when the Brother Automatic E-Mail Printing

automatically accesses the server to check for new mail.

■ Provides an “In Memory” printer driver:

You can receive and print E-mail data at the same time, by searching for a

specified character string in the mail header. It allows you to see the sender,

subject and relevant part of the mail content.

To Access the On-Line Documentation

To Install Automatic E-mail Printing (Optional Application):

Insert MFL Pro CD-ROM into your CD-ROM drive.

Click on Install Software from the main CD-ROM screen.

Click Automatic E-mail Printing.

The “Automatic E-mail Print” option is NOT available for Windows NT

4.0

and Windows

2000 Professional.

Note

After you have installed the Brother driver(s) for your model and operating

system, click View On-Line Documentation for operating instructions.

This is optional software and will not be required for printing and scanning

operations.

Before You Use this Software

Please read in the On-Line

Documentation on the CD-ROM. Check the online

README.WRI file in the root directory of the CD-ROM for last-

minute important information and troubleshooting tips not

included in the On-Line Documentation.

12 - 1

USING THE BROTHER DCP WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC

™

/IBOOK

Using the Brother DCP with

a New Power Macintosh

G3, G4 or iMac

™

/iBook

Set up Your USB Equipped Apple

Macintosh

G3,G4, iMac

™

or iBook with

Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1

To work with your DCP your USB Equipped Apple

Macintosh

must be set

up with Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1 (The Brother Scanner Driver works

only with Mac OS 8.6/9.0/9.0.4/9.1)

Using Brother Printer Driver with Your Apple

Macintosh

To select the Printer:

From the Apple menu, open the Chooser.

Click HL-1200/MFL Pro icon. On the right side of the Chooser, click the printer

to which you want to print. Close the Chooser.

Note

Before you can connect the DCP to your Macintosh

, you must purchase a

USB cable that is no longer than 6 feet (1.8 meters).

USING THE BROTHER DCP WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC

™

/IBOOK

12 - 2

To print the document:

From your Macintosh scanning application software such as Simple Text, click

File menu and select Page Setup. You can change the settings for Paper Size,

Orientation and Scaling, and then click OK.

From your Macintosh scanning application software such as Simple Text, click

File menu and select Print. Click Print to start printing.

Note

If you want to change Copies, Pages, Resolution, Paper Source and Media

Type, select your settings before clicking Print.

Option Setup allows you to select Duplex.

12 - 3

USING THE BROTHER DCP WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC

™

/IBOOK

Using Brother TWAIN Scanner Driver with

Your Apple

Macintosh

The Brother DCP software includes a TWAIN Scanner driver for Macintosh

This Macintosh

TWAIN Scanner driver can be used with application that

supports the TWAIN specification. You can use PaperPort

for scanning.

USING THE BROTHER DCP WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC

™

/IBOOK

12 - 4

Accessing the Scanner

Run your PaperPort

software. You will see the PaperPort

icon in the upper

right corner of your screen. The first time you use the Brother TWAIN driver,

set it as the default by choosing the Select Source, and then click the PaperPort

icon. Afterward, for each original you scan, choose Acquire Image by clicking

the PaperPort

icon. The Scanner setup dialog box will appear.

Scanning a Document into Your Macintosh G3, G4 or

iMac

Place the original in the ADF.

Adjust the following settings, if needed, in the scanner setup dialog box:

■ Resolution

■ Color Type

■ Brightness

■ Contrast

■ Scanning Area

Click Start.

When scanning is finished, the image will appear in your graphics application.

12 - 5

USING THE BROTHER DCP WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC

™

/IBOOK

Settings in the Scanner Window

Image

Resolution

Choose the scanning resolution from the Resolution pop-up menu. Higher

resolutions take more memory and transfer time, but can achieve a finer scanned

image. (Each model has different resolutions. See Specification.)

Scanning Area

Set the Size to one of the following:

■ Letter (8.5

11 inches)

■ A4 (210

297 mm)

■ Legal (8.5

14 inches)

■ A5 (148

210 mm)

■ B5 (182

257 mm)

■ Executive (7.25

10.5 inches)

■ Business Card (90

60 mm)

■ Custom (User adjustable from 0.35 × 0.35 inches to 8.5 × 14 inches)

After you choose a custom size, you can adjust the scanning area. Click and hold

the mouse button as you drag the mouse to crop the image.

Width: Enter the width of the custom size.

Length: Enter the length of the custom size.

USING THE BROTHER DCP WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC

™

/IBOOK

12 - 6

Business Card Size

To scan business cards, select the Business Card size setting (90 × 60 mm) and

place the business card at the top center of a carrier sheet.

When scanning photographs or other images for use in a word processor or other

graphics application, it is a good idea to try different settings for the contrast,

mode and resolution to determine which settings look best.

Miscellaneous

Brightness

Adjust the brightness settings to obtain the best image. The Brother TWAIN

Scanner driver offers 100 brightness settings (-50 to 50). The default value is 0,

representing an “average” setting.

You can set the brightness level by dragging the slidebar to the right to lighten

the image or to the left to darken the image. You can also type a value in the box

to set the setting. Click OK.

If the scanned image is too light, set a lower brightness value and scan the

document again.

If the image is too dark, set a

higher brightness value and

scan the document again.

Contrast

The contrast setting is adjustable only when you have selected one of the gray

scale settings, but it is not available when Black & White is selected as the Gray

Scale.

Increasing the contrast level (by dragging the slidebar to the right) emphasizes

dark and light areas of the Image, while decreasing the contrast level (by

dragging the slidebar to the left) reveals more detail in gray areas. Instead of

using the slidebar, you can type a value in the box to set the contrast. Click OK.

Carrier sheets are available from your Dealer.

12 - 7

USING THE BROTHER DCP WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC

™

/IBOOK

PreScanning an Image

PreScanning allows you to scan an image quickly at a low resolution. A

thumbnail version will appear in the Scanning Area. This is only a preview of

the image, so you can see how it will look. The PreScan button is used to

preview an image for cropping any unwanted portions from the image. When

you are satisfied with the preview, click Start to scan the image.

Insert the original face up in the ADF.

Click PreScan.

The entire original will be scanned into your Macintosh G3 or iMac and will

appear in the Scanning Area of the Scanner dialog box:

To scan a portion of the

prescanned image, click and

drag the mouse to crop it.

Insert original in the ADF of the Brother DCP again.

Adjust the settings for Resolution, Color Type (Gray Scale), Brightness,

Contrast, and Size in the Scanner Setup dialog box, as needed.

Click Start.

This time only the selected area of the original will appear in the Scanning Area.

Use your application software for editing and refining the image as usual.

OPTIONAL ACCESSORIES

13 - 1

Optional Accessories

Paper Cassette #2 (Option)

You can purchase the Paper Cassette #2 accessory (LT400) to use as a third

paper source. Cassette #2 holds up to 250 sheets of 20 lb. (75 g/m

) paper.

Paper Cassette #2: Holds approx. 250 sheets of 20 lb. (75 g/m

) Letter/A4

paper

Basis Weight: 16 to 28 lb. (60 to 105 g/m

)

Caliper: 0.003 to 0.005 inches. (0.08 to 0.13 mm)

Moisture Content: 4% to 6% by weight

Smoothness: 100 to 250 (Sheffield)

We Recommend:

Cut sheet:

Xerox 4200DP 20 lb, Champion Paper One 20 lb,

Hammermill Laser Paper 24 lb

14 - 1

TROUBLESHOOTING AND ROUTINE MAINTENANCE

Troubleshooting and

Routine Maintenance

Troubleshooting

Error Messages

As with any sophisticated office product, errors may sometimes occur. If this

happens, your DCP often identifies the problem and displays an error message.

The table below explains the most common error messages.

You can correct most problems by yourself. If you need additional help, call the

Brother fax-back system.

In USA: 1-800-521-2846

IMPORTANT

For technical and operational assistance, you must call the country where you

purchased the printer. Calls must be made from within that country.

Error Messages

Error Message Cause Action

CHANGE DRUM

SOON

The drum unit is near the end of its

life.

Use the drum unit until you have a

print quality problem; then replace the

drum unit with a new one.

The drum counter was not reset. 1. Open the front cover, and then

press Clear Settings.

2. Press 1 to reset.

CHECK PAPER

The DCP is out of paper or paper is

not properly loaded in the paper

cassette.

Refill the cassette or remove the paper

and load it again.

CHECK SCAN

LOCK

The scanner lock is locked. Release the scanner lock lever, and

then press Stop.

COOLING

DOWN

WAIT FOR A

WHILE

The temperature of the drum unit or

toner cartridge is too hot. The DCP

will pause its current print job and go

into cooling down mode. During the

cooling down mode, you will hear the

cooling fan running while the display

on the DCP shows COOLING

DOWN, and WAIT FOR A WHILE.

You must wait 20 minutes for it to

cool.

TROUBLESHOOTING AND ROUTINE MAINTENANCE

14 - 2

COVER OPEN

PLS CLOSE

COVER

The front cover was not completely

closed.

Close the front cover for the drum

unit.

CHECK

ORIGINAL

Originals were not inserted or fed

properly, or original scanned from

ADF was longer than about 40 inches

(90cm).

See Original Jams and Paper Jams,

page 14-3.

MACHINE

ERROR XX

DCP has a mechanical problem. Call Brother Customer Service:

In USA: 1-800-284-4329

In Canada: 1-877-BROTHER

In Montreal: 1-514-685-6464

OUT OF

MEMORY

(May occur

when the DCP is

used as a

printer.)

DCP memory capacity has been

exceeded.

Turn off the power, and then turn it

back on. Data remaining in the

memory of the DCP will be deleted.

• If you have installed the Windows

driver, try again after setting the True

Type mode to “Print as Graphics” in

the PRINT menu of your application

software.

• Reduce the print resolution or reduce

the complexity of your document.

PLS OPEN

COVER

A page, piece of paper or paper clip,

etc. may be jammed inside the DCP.

Open the front cover. If you see any

jammed paper or other item, gently

pull it out, then close the front cover. If

the error message remains, open and

close the front cover again. If the DCP

cannot reset itself, it will display

MACHINE ERROR XX. Please call

Brother Customer Service and tell

them the DCP Error number at:

In USA: 1-800-284-4329

In Canada: 1-877-BROTHER

In Montreal: 1-514-685-6464

PAPER JAM The paper is jammed in the DCP. See page 14-3.

TONER EMPTY Toner cartridge is not installed.

—OR—

Toner is used up and printing is not

possible.

Reinstall the toner cartridge.

—OR—

Replace the toner cartridge with a new

one.

(See page 14-17.)

TONER LOW If the LCD shows TONER LOW,

you can still print.

But the toner is depleted and the DCP

is telling you that the toner will soon

run out.

Order a new toner cartridge now.

Error Messages

Error Message Cause Action

14 - 3

TROUBLESHOOTING AND ROUTINE MAINTENANCE

Original Jams and Paper Jams

Based upon where the original or printed sheet is jammed, follow the

appropriate set of instructions to remove it.

Original is Jammed in the top of the ADF Unit

Remove any paper from the ADF

that is not jammed.

Lift the ADF cover.

Pull the jammed original out to the

left.

Close the ADF cover.

Press Stop.

Original is Jammed inside the ADF Unit

Lift the document cover.

Remove any paper from the

ADF that is not jammed.

Lift the ADF unit.

Pull the jammed original out

to the right.

Close the ADF unit.

Press Stop.

ADF Cover

ADF Unit

TROUBLESHOOTING AND ROUTINE MAINTENANCE

14 - 4

Paper Jam

Before you can clear a paper jam error, you must find out where the paper is

stuck. See the following three types of paper jams.

WARNING

Do not use force to pull the jammed paper from the paper tray because you may

damage the DCP and cause toner to scatter on the next printed pages.

After you use the DCP, some internal parts are extremely HOT! When you open

the front, never touch the shaded parts shown in the following diagram.

Paper is Jammed in the Paper Cassette

Pull the paper cassette out of the DCP.

Remove any crinkled sheets.

Adjust the guides to fit.

Press down on the paper to flatten it in the paper cassette.

Reinstall the paper cassette.

Front view

Rear view

14 - 5

TROUBLESHOOTING AND ROUTINE MAINTENANCE

Paper is Jammed near the Drum Unit

Open the front cover.

Remove the drum unit but do not force it if it cannot be removed easily.

Instead, pull the edge of the jammed paper from the paper cassette.

Gently pull out the jammed paper.

Reinstall the drum unit.

Close the front cover.

Paper is Jammed in the Fuser Unit

Open the rear cover.

Pull out the jammed paper. When you have

to pull paper out the back of the DCP, the

fuser may get dirty with toner powder and

cause the next printed page(s) to look

messy. Print a few copies of the test page

until the pages print clearly.

Close the rear cover.

TROUBLESHOOTING AND ROUTINE MAINTENANCE

14 - 6

If You Are Having Difficulty with Your DCP

If you think there is a problem with your DCP, make a copy first. If the copy

looks good, the problem is probably not your DCP. Check the chart below and

follow the troubleshooting tips.

DIFFICULTY SUGGESTIONS

Copy Quality Difficulties

Vertical streaks appear in

copies.

Sometimes you may see vertical streaks on your copies. Either

the scanner or the primary corona wire for printing is dirty.

Clean them both. (See pages 14-14 and 14-16.)

General Printing Difficulties

The DCP does not print. Check the following:

• The DCP is plugged in. (See page 2-8.)

• The toner cartridge and drum unit are installed properly.

(See page 2-4.)

• The interface cable is securely connected between the DCP

and computer. (See Quick Setup Guide.)

• Check to see if LCD is showing an error message. (See page

14-1 to 14-2.)

The DCP prints

unexpectedely or it prints

garbage.

Reset the DCP or unplug the electrical cord and plug it back

in. Check the primary settings in your application software to

make sure it is set up to work with your DCP.

The DCP cannot print full

pages of a document.

The DCP received a very complex print job and could not

process part of the page. This print may be solved in several

ways. If you are using Windows

95/98/98SE/Me/2000

Professional or Windows NT

Workstation Version 4.0 with

the supplied printer driver, see the “Windows

Setup Printing

Difficulties” section. Try to reduce the complexity of your

document or reduce print resolution.

The DCP prints first couple

of pages correctly, then some

pages have text missing.

Your computer is not recognizing the printer’s input buffer

full signal. Please make sure to connect the printer cable

correctly.

The DCP cannot print full

pages of a document.

OUT OF MEMORY

message occurs.

Reduce the printer resolution. Reduce the complexity of your

document and try again. Reduce the graphic quality or the

number of font sizes within your application software.

My headers or footers appear

when I view my document on

the screen but do not show up

when I print them.

Most laser printers have a restricted area that will not accept

print. Usually these are the first two lines and last two lines,

leaves 62 printable lines. Adjust the top and bottom margins

in your document to allow for this.

Scanning Difficulties

TWAIN Errors appear while

scanning.

Make sure the Brother TWAIN Driver is selected as the

primary source. In PaperPort

, from the File menu select File,

select source, and then highlight the Brother TWAIN Driver

and click Select.

14 - 7

TROUBLESHOOTING AND ROUTINE MAINTENANCE

Software Difficulties

You see the “New Hardware

Found” message on your PC

screen (although you have

already installed the drivers

in Windows 95).

Click on “Do not install a driver. (Windows will not prompt

you again)” and click “OK”.

You see the “Update Device

Driver Wizard” or “Add New

Hardware Wizard” message

on your PC screen

(although you have already

installed the drivers in

Windows 95 or 98).

Follow the instructions from the installer, then click “Next”.

Click “Finish” when it appears on the screen.

“Unable to write to LPT1” or

“LPT1 already in use” Error

Message appears.

1.Make sure the DCP is on (plugged into the AC outlet) and

that it is connected directly to the computer using the

bundled IEEE-1284 bi-directional parallel cable. The cable

must not go through another peripheral device (such as a Zip

Drive, External CD-ROM Drive, or Switch box).

2.Make sure the DCP is not displaying an error message on

the LCD Display.

3.Make sure no other device drivers, which also communicate

through the parallel port, are running automatically when

you boot up the computer (such as, drivers for Zip Drives,

External CD-ROM Drive, etc.). Suggested areas to check:

(Load=, Run=command lines in the win.ini file or the Statup

Group)

Check with you computer manufacturer to confirm that the

computer’s parallel port settings in the BIOS are set to support

a bi-directional machine, i.e. (Parallel Port Mode – ECP)

“DCP is Busy” or “DCP

Connect Failure” Error

Message appears.

“DCP Connect Failure” If the DCP is not connected to your PC and you have loaded

the Brother software, the PC will show “DCP Connect

Failure” each time you restart Windows

. You can ignore this

message or you can turn it off by deselecting the AutoLoad

PopUp check box in the Brother Control Center. (See How to

Turn Off AutoLoad, page 9-2.)

DIFFICULTY SUGGESTIONS

TROUBLESHOOTING AND ROUTINE MAINTENANCE

14 - 8

DOS Setup Printing Difficulties

I cannot print from my

application software.

Check that the DOS application software interface settings

match those of your printer. For example, if you are using a

parallel printer cable, you would probably set your DOS

software printer port to LPT1. Check for an error message on

the LCD.

The DCP prints, but it prints

incorrect information.

Sometimes it prints a couple

of characters and then ejects

the pages.

This is an indication that your application printer emulation

setting and the DCP’s printer emulation do not match.

Check your application software to make sure you selected

the correct printer driver. The DCP emulates HP LaserJet IIP.

Try setting the DCP to HP emulation in Remote Printer

Console and then select the HP LaserJet IIP printer in your

application software.

The DCP prints part of my

document but does not print

the last page (The LCD

shows REMAINED

DATA).

This is a common problem with database software and

spreadsheet software when they are not correctly set up. The

data has been sent to the printer but the printer did not receive

the Page Eject command. Press Reset to eject the page. Then

ask your software supplier how to add a Page Eject (or Form

Feed) command to the end of your print job.

How can I change the user

settings or default settings on

the DCP?

Use the Remote Printer Console (RPC) program.

Paper Handling Difficulties

The DCP does not load paper.

The LCD shows CHECK

PAPER or PAPER JAM.

Check to see if the CHECK PAPER or PAPER JAM

message appears on the LCD. If it is empty, load a new stack

of paper into the paper cassette. If there is paper in the paper

cassette, make sure it is straight. If the paper is curled, you

should straighten it. Sometimes it is helpful to remove the

paper, turn the stack over and put it back into the paper

cassette. Reduce the amount of paper in the paper cassette,

then try again. Check the manual feed mode is not selected in

the printer driver.

The DCP does not feed paper

from the manual feed slot.

Reinsert the paper firmly, load one sheet at a time. Make sure

that manual feed mode is selected in the printer driver.

How can I load envelopes? You can load envelopes from the manual feed slot. Your

application software must be set up to print the envelope size

you are using. This is usually done in the Page Setup or

Document Setup menu of your software. Refer to your

software application manual.

What paper can I use? You can use plain paper, envelopes, transparencies and labels

that are made for laser machines. (For information on paper

you can use, see Acceptable Paper, page 2-5.)

How can I clear paper jams? See Paper Jam, page 14-4.

DIFFICULTY SUGGESTIONS

14 - 9

TROUBLESHOOTING AND ROUTINE MAINTENANCE

Print Quality Difficulties

Printed pages are curled. Thin Paper (17lb-18.4lb) can cause this problem. Make sure

you select the Paper Type that suits the paper in your multi-

purpose sheet feeder. (See Paper Type, page 5-6 and 5-10 and

Media Type, page 8-4.)

Printed pages are smeared. Rough surfaces or thick media can cause “smeared pages”

—OR—“the toner to smear.” Make sure you select the Paper

Type that suits the paper in your multi-purpose sheet feeder.

(See Paper Type, page 5-6 and 5-10 and Media Type, page 8-

4.)

Printouts are too dark or light. Adjust the print conditions in the Print Density setting. It has

been factory set to the middle position. (See Setting the Print

Density, page 4-2.)

Printed pages contain white

stripes.

White Stripes or Faint

lmages

You may fix this by wiping the scanner window with a clean

soft cloth. (See Routine Maintenance and Cleaning the Drum

Unit, on pages 14-14 and 14-16.) If you still see white stripes

or faint images and the LCD shows CHANGE DRUM

SOON, replace the drum unit with a new one. Check the

DCP’s environment. Conditions such as humidity and high

temperatures may cause this print defect to occur.

Printed pages are stained with

toner or have vertical stripes.

Dark Stripes or Toner

Stains

Clean the DCP’s interior and the primary corona wire of the

drum unit. (See Routine Maintenance and Cleaning the Drum

Unit, on pages 14-14 and 14-16.) Make sure that the tab of the

corona wire is at the Home ( ) position.

If after cleaning, you still see dark stripes or toner stains and

the LCD shows CHANGE DRUM SOON, replace the drum

unit with a new one.

Printed pages have white

spots in black text and

graphic areas.

White Spots

Make sure that you use paper that meets the specifications.

Rough surface or thick media can cause the problem. If you

still see white spots and the LCD shows CHANGE DRUM

SOON, replace the drum unit with a new one. Check the

DCP’s environment; conditions such as high humidity may

cause this situation to occur.

Toner scatters and stains the

printed page.

Scattering Toner

Adjust the print conditions in the Print Density setting.

Remove the drum unit and clean the DCP’s interior. (See

Routine Maintenance and Cleaning the Drum Unit, on pages

14-14 and 14-16.) Make sure that you use paper that meets

specifications. (See page 2-5.) If you still have scattered toner

and the LCD shows CHANGE DRUM SOON, replace the

drum unit with a new one. Check the DCP’s environment;

high temperature and high humidity may cause this condition

to occur.

DIFFICULTY SUGGESTIONS

TROUBLESHOOTING AND ROUTINE MAINTENANCE

14 - 10

The whole page is printed

black.

Black Page

Clean the DCP’s interior and the primary corona wire of the

drum unit. (See page 14-16.) Also, do not use heat sensitive

paper as it will cause this problem. After cleaning, if the

printed pages are still black or the LCD shows CHANGE

DRUM SOON, replace the drum unit with a new one. The

drum unit may be damaged.

Nothing printed on the page.

White Page

Make sure that the toner cartridge is not empty. Wipe electric

terminals referring to Routine Maintenance and Cleaning the

Drum Unit, on pages 14-14 and 14-16. Make sure that a torn

piece of paper does not remain on the scanner window.

Printed pages are marked at

regular intervals.

Example of Regular

Marking

Markings may disappear by themselves. Try copying multiple

pages to clear this problem. Markings may occur if the DCP

has not been used for a long time. A possible cause is that the

surface of the drum is scratched. You must then replace the

drum unit with a new one. If the markings do not disappear, it

may be that the drum was marked or damaged by excessive

exposure to light. In this case, replace the drum unit with a

new one.

Printed pages are blurred at

the center or at either edge.

Blurred Page

Certain environmental conditions such as humidity and high

temperatures may cause this condition to occur. Make sure the

DCP is placed on a flat, horizontal surface. Remove the drum

unit with the toner cartridge installed. Try rocking them from

side to side. You may clear a blurred page by wiping the

scanner windows with a clean soft cloth. (See Routine

Maintenance and Cleaning the Drum Unit, on pages 14-14

and 14-16.) If a blurred page occurs after cleaning and the

LCD shows CHANGE DRUM SOON, replace the drum unit

with a new one.

Ghost images appear on

printed pages.

Ghost Images

Adjust the print conditions by changing the Print Density

setting, page 4-2—OR—

Rough surfaces or thick media can cause a ghost image. Make

sure you select the Paper Type that suits the paper in your

multi-purpose sheet feeder. (See Paper Type, page 5-6 and

Media Type, page 8-4.)

The drum unit is a consumable item and it is necessary to replace it periodically.

DIFFICULTY SUGGESTIONS

14 - 11

TROUBLESHOOTING AND ROUTINE MAINTENANCE

Packing and Shipping the DCP

Whenever you transport the DCP, use the packing materials that came with your

DCP. If you do not pack the DCP correctly, you could void your warranty.

Unplug the DCP from the AC outlet.

WARNING

Do not unplug the DCP after a print job until you hear the final click.

Plug the DCP into the AC outlet again. And leave it for 5 seconds.

Lock the Scanner Lock

Push the blue

Scanner Lock Lever

up to lock the

scanner. This lever is

located on the rear

left underside of the

scanner cover.

Caution

If the message CHECK SCAN LOCK appears on the LCD, unlock the

scanner immediately, and then press Stop.

WARNING

Damage caused to your DCP by failure to lock the scanner before moving and

shipping will void your warranty.

Lock Unlock

Scanner Lock Lever

TROUBLESHOOTING AND ROUTINE MAINTENANCE

14 - 12

Open the front cover.

Remove the drum unit.

Caution

Remove the drum unit and toner

cartridge assembly. Leave the toner

cartridge installed in the drum unit.

Place the drum unit and toner

cartridge assembly into the plastic bag and seal

the bag.

Close the front cover. Fold down the front output bin extension.

Wrap the DCP in the plastic bag and

place it in the original carton box with

the original packing material.

14 - 13

TROUBLESHOOTING AND ROUTINE MAINTENANCE

Pack the drum unit, toner cartridge assembly parallel cable, AC cord and printed

materials in the original carton as shown below:

Close the carton and tape it shut.

Note

If you are returning the DCP to Brother as part of the Exchange Service, pack

only the DCP. Keep all separate parts to use with your “Exchange” machine.

TROUBLESHOOTING AND ROUTINE MAINTENANCE

14 - 14

Routine Maintenance

Cleaning the Scanner

Unplug the DCP and lift the document cover. Clean the scanner glass and the

white film with isopropyl alcohol on a lint free cloth.

Lift the ADF unit. Clean the white roller and the glass strip under the roller with

isopropyl alcohol on a lint-free cloth.

If the screen still displays a scanner error, call Brother Customer Service for

assistance at 1-800-284-4329 (in USA), 1-877-BROTHER (in Canada), or

1-514-685-6464 (in Montreal).

Document

Cover

White Film

White Roller

Glass Strip

ADF Unit

14 - 15

TROUBLESHOOTING AND ROUTINE MAINTENANCE

Cleaning the Printer

Caution

■ Do not use isopropyl alcohol to remove dirt from the control panel. It may crack

the panel.

■ Do not use isopropyl alcohol to clean the scanner window or toner sensor.

■ Do not touch the scanner window with your finger.

■ The drum unit contains toner, so handle it carefully. If toner scatters and your

hands or clothes get dirty, immediately wipe it off or wash it with cold water.

Open the front cover.

Remove the drum unit assembly.

WARNING

Just after you have used the DCP, some internal parts of the DCP are extremely

HOT! When you open the front cover of the DCP, never touch the shaded parts

as shown in the diagram below.

Gently clean the scanner window by wiping with a clean soft dry cloth. Do not

use isoproply alcohol.

Front view

Scanner Window

TROUBLESHOOTING AND ROUTINE MAINTENANCE

14 - 16

Cleaning the Drum Unit

We recommend placing the drum unit on a drop cloth or large disposable paper

to avoid spilling and scattering toner.

Clean the primary corona wire inside the drum unit by gently sliding the tab

from right to left several times.

Return the tab and snap it into the Home position ( ).

Caution

If the tab is not at Home position ( ), printed pages may have vertical stripes.

Reinstall the drum unit into the DCP.

(See Replacing the Drum Unit, page 14-19.)

Close the front cover.

Plug in the power cord.

Replacing the Toner Cartridge

The DCP can print up to 6,000 pages using a high yield toner cartridge. When

the toner cartridge is running low, the LCD shows TONER LOW. The DCP is

supplied with a standard toner cartridge that must be replaced after

approximately 3,000 pages. Actual page count will vary depending on your

average document type (i.e., standard letter, detailed graphics).

Discard the used toner cartridge according to local regulations. If you are not

sure of them, your local Sanitation Department. Be sure to seal the toner

cartridge tightly so toner powder does not spill out of the cartridge. When

discarding used toner cartridges, keep them separate from domestic garbage.

We recommend that you clean the DCP when you replace the toner cartridge.

Note

It is a good idea to keep a new toner cartridge ready for use when you see the

TONER LOW warning.

Home Position ( )

Tab

Corona Wire

14 - 17

TROUBLESHOOTING AND ROUTINE MAINTENANCE

How to Replace the Toner Cartridge

WARNING

Just after you use the DCP, some internal parts of the DCP will be extremely

HOT! So, never touch the shaded parts shown in the illustration.

Open the front cover and pull out the drum unit.

Place the drum unit on a drop cloth or large piece of disposable paper to avoid

spilling and scattering the toner.

Hold down the lock lever on the right and pull the toner cartridge out of the drum

unit assembly.

Caution

Handle the toner cartridge carefully. If toner scatters on your hands or clothes,

immediately wipe it off or wash it with cold water.

Unpack the new toner cartridge. Place the used toner cartridge into the

aluminum bag and discard it according to local regulations.

Front view

Lock

Lever

TROUBLESHOOTING AND ROUTINE MAINTENANCE

14 - 18

Caution

■ Wait to unpack the toner cartridge until immediately before you install it in the

DCP. If a toner cartridge is left unpacked for a long period of time, the toner life

is shortened.

■ You can use only a genuine Brother toner cartridge (TN-430 or TN-460), which

is specially formulated to ensure top print quality. Using another brand of toner

cartridge may void your DCP’s warranty. Warranty coverage does not apply to

problems caused by the use of 3rd party Toner, 3rd party Toner Cartridge or 3rd

party Drum unit.

Gently rock the toner cartidge from side

to side five or six times to distribute the

toner evenly inside the cartridge.

Remove the protective cover.

Insert the new toner cartridge in the

drum unit until it clicks into place.

Clean the primary corona

wire inside the drum unit by

gently sliding the blue tab

from right to left several

times. Return the blue tab to

the Home position ( )

before reinstalling the drum

unit assembly.

Drum Unit

Toner Cartridge

Home Position ( )

Tab

Corona Wire

14 - 19

TROUBLESHOOTING AND ROUTINE MAINTENANCE

Reinstall the drum unit and close the

front cover.

Replacing the Drum Unit

The DCP uses a drum unit to create print images on paper. If the LCD shows

CHANGE DRUM SOON, the drum unit is near the end of its life and it is time

to purchase a new one.

Even if the LCD shows CHANGE DRUM SOON, you may be able to continue

printing without having to replace the drum unit for a while. However, if there

is a noticeable deterioration in the output print quality (even before CHANGE

DRUM SOON appears), then the drum unit should be replaced. You should

clean the DCP when you replace the drum unit. (See page 14-16.)

Caution

When removing the drum unit, handle it carefully because it contains toner. If

toner scatters and your hands or clothes get dirty, immediately wipe it off or

wash it with cold water.

WARNING

Just after you have used the DCP, some

internal parts of the DCP are extremely

HOT! So please be careful.

The drum unit is a consumable item, and it is necessary to replace it periodically.

There are many factors that determine the actual drum life, such as temperature,

humidity, type of paper and how much toner you use for the number of pages per print

job. The estimated drum life is up to 20,000 pages. The actual number of pages your

drum will print may be significantly less than these estimates. Because we have no

control over the many factors that determine the actual drum life, we cannot

guarantee a minimum number of pages that will be printed by your drum.

Front view

TROUBLESHOOTING AND ROUTINE MAINTENANCE

14 - 20

Follow these steps to replace the drum unit:

Open the front cover.

Remove the old drum unit. Place the drum

unit on a drop cloth or disposable paper to

avoid scattering toner.

Hold down the lock lever on the right and

pull the toner cartridge out of the drum unit

assembly. (See Replacing the Toner

Cartridge, page 14-16.)

Wait to unpack the new drum unit until immediately before installing it. Place the

old drum unit into the aluminium bag and discard it according to local regulations.

Reinstall the toner cartridge into the new drum unit. (See Replacing the Toner

Cartridge, page 14-16.)

Reinstall the new drum unit, keeping the front cover open.

Press Clear Settings.

Press 1 and when the LCD shows

ACCEPTED, and close the front cover.

Caution

If toner scatters and your hands or clothes get dirty, immediately wipe it off or

wash it with cold water.

Discard the used drum unit according to local regulations. If you are not sure of

them, call your local Sanitation Department. Be sure to seal the drum unit

tightly so toner powder does not spill out of the unit. When discarding used

drum units, keep them separate from domestic garbage.

Lock

Lever

REPLACE DRUM?

1.YES 2.NO

15 - 1

IMPORTANT INFORMATION

Important Information

Regulations and warnings

These notices are in effect on models sold and

used in the United States only.

If you experience trouble with DCP-1400, please contact a Brother Authorized

Service Center for information on service or repair.

If you are not able to solve a problem with your multi-function center, contact

Brother Customer Service. (See

Brother Numbers, page i.)

WARNING

For protection against the risk of electrical shock, always disconnect all cables

from the wall outlet before servicing, modifying or installing the equipment.

Laser Safety

This equipment is certified as a Class I laser product under the U.S. Department

of Health and Human Services (DHHS) Radiation Performance Standard

according to the Radiation Control for Health and Safety Act of 1968. This

means that the equipment does not produce hazardous laser radiation.

Since radiation emitted inside the equipment is completely confined within

protective housings and external covers, the laser beam cannot escape from the

machine during any phase of user operation.

FDA Regulations

U.S. Food and Drug Administration (FDA) has implemented regulations for

laser products manufactured on and after August 2, 1976. Compliance is

mandatory for products marketed in the United States. The following label on

the back of the machine indicates compliance with the FDA regulations and

must be attached to laser products marketed in the United States.

Manufactured:

BROTHER CORP. (ASIA) LTD.

BROTHER BUJI NAN LING FACTORY

Gold Garden Industry, Nan Ling Village, Buji, Rong Gang, Shenzhen, China.

This product complies with FDA radiation performance standards,

21 CFR Subchapter J.

IMPORTANT INFORMATION

15 - 2

WARNING

Use of controls, adjustments or performance of procedures other than those

specified in this maanual may result in hazardous invisible radiation exposure.

Caution

Changes or modifications not expressly approved by Brother Industries, Ltd.

may void the user’s authority to operate the equipment.

Federal Communications Commission (FCC)

Declaration of Conformity (For USA Only)

comply with Part 15 of the FCC Rules. Operation is subject to the following two

conditions: (1) This device may not cause harmful interference, and (2) this

device must accept any interference received, including interference that may

cause undesired operation.

This equipment has been tested and found to comply with the limits for a Class B

digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to

provide reasonable protection against harmful interference in a residential

installation. This equipment generates, uses, and can radiate radio frequency

energy and, if not installed and used in accordance with the instructions, may

cause harmful interference to radio communications. However, there is no

guarantee that interference will not occur in a particular installation. If this

equipment does cause harmful interference to radio or television reception, which

can be determined by turning the equipment off and on, the user is encouraged to

try to correct the interference by one or more of the following measures:

■ Reorient or relocate the receiving antenna.

■ Increase the separation between the equipment and receiver.

Connect the equipment into an outlet on a circuit different from that to which

the receiver is connected.

Consult the dealer or an experienced radio/TV technician for help.

Internal laser radiation

Max. Radiation Power

Wave Length

Laser Class

5 mW

760 - 810 nm

Class IIIb (Accordance with 21 CFR Part 1040.10)

Responsible Party: Brother International Corporation

100 Somerset Corporate Boulevard

Bridgewater, NJ 08807-0911 USA

TEL: (908) 704-1700

declares, that the products

Product Name: DCP-1400

15 - 3

IMPORTANT INFORMATION

Important

Changes or modifications not expressly approved by Brother Industries, Ltd.

could void the user’s authority to operate the equipment.

Industry Canada Compliance Statement

(For Canada Only)

This Class B digital apparatus complies with Canadian ICES-003.

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du

Canada.

Important – About the Interface Cable

A shielded interface cable should be used to ensure compliance with the limits

for a Class B digital device.

Warranty

You must use the IEEE-1284 shielded parallel cable provided by Brother

Industries, Ltd. (See

Ordering Accessories and Supplies, page ii)

International ENERGY STAR

Compliance Statement

As an ENERGY STAR

Partner, Brother Industries,

Ltd. has determined that product meets the

NERGY STAR

guidelines for energy efficiency.

IMPORTANT INFORMATION

15 - 4

Important Safety Instructions

Read all of these instructions.

Save them for later reference.

Follow all warnings and instructions marked on the product.

Unplug this product from the wall outlet before cleaning. Do not use liquid or

aerosol cleaners. Use a damp cloth for cleaning.

Do not place this product on an unstable cart, stand, or table. The product may

fall, causing serious damage to the product.

Slots and openings in the cabinet and the back or bottom are provided for

ventilation. To ensure reliable operation of the product and to protect it from

overheating, these openings must not be blocked or covered. The openings

should never be blocked by placing the product on a bed, sofa, rug, or other

similar surface; near or over a radiator or heater; or in a built-in wall unit or

cabinet without ventilation.

This product should be operated from the type of power source indicated on the

label. If you are not sure of the type of power available, consult your dealer or

local power company.

Use only the power cord supplied with this machine.

This product is equipped with a 3-wire grounding type plug, a plug having a

third (grounding) pin. This plug will fit into only a grounding-type power outlet.

This is a safety feature. If you are unable to insert the plug into the outlet, contact

your electrician to replace your obsolete outlet. Do not defeat the purpose of the

grounding-type plug, by using an adapter.

Do not allow anything to rest on the power cord. Do not place this product where

people can walk on the cord.

If an extension cord is used with this product, make sure that the total ampere

ratings on the products plugged into the extension cord do not exceed the

extension cord ampere rating. The total of all products plugged into the wall

outlet must not exceed 15 amperes (USA only).

Never push objects of any kind into this product through cabinet slots, since they

may touch dangerous voltage points or short out parts resulting in the risk of fire

or electric shock. Never spill liquid of any kind on the product.

This product must be installed near a power outlet that is easily accessible. In

case of emergencies, you must disconnect the power cord from the power outlet

in order to shut off power completely.

15 - 5

IMPORTANT INFORMATION

Unplug this product from the wall outlet and refer servicing to a Brother

Authorized Service Center under the following conditions:

Do not attempt to service this product yourself, as opening or removing covers

may expose you to dangerous voltage points and/or other risks, and may void

your warranty. Refer all servicing to a Brother Authorized Service Center. A list

of Brother Authorized Service Centers has been included for your convenience,

or you may contact Brother Customer Service numbers for your nearest Brother

Authorized Service Center. (See

Brother Numbers, page i.)

To protect your product against power surges, we recommend the use of a power

protection device (Surge Protector).

When using your DCP basic, safety precautions should always be followed to

reduce the risk of fire, electric shock and injury to persons, including the

following:

• Do not use this product near appliances that use water, a swimming pool

or in a wet basement.

• Use only the power cord indicated in this manual.

Brother cannot accept any financial or other responsibilities that may be the

result of your use of this information, including direct, special or consequential

damages. There are no warranties extended or granted by this document.

A When the power cord is damaged or frayed.

B If liquid has been spilled into the product.

C If the product has been exposed to rain or water.

If the product does not operate normally when the operating instructions are

followed. Adjust only those controls that are covered by the operating

instructions. Improper adjustment of other controls may result in damage and

will often require extensive work by a qualified technician to restore the

product to normal operation.

E If the product has been dropped or the cabinet has been damaged.

F If the product exhibits a distinct change in performance, indicating a need

for service.

IMPORTANT INFORMATION

15 - 6

Trademarks

Brother is a registered trademark of Brother Industries, Ltd.

The Brother logo is a registered trademark of Brother Industries, Ltd.

Multi-Function Link is a registered trademark of Brother Industries, Ltd.

TextBridge and PaperPort are registered trademarks of ScanSoft, Inc.

Windows and Windows NT, Microsoft, MS-DOS, Excel and Word are

registered trademarks of Microsoft in the U.S. and other countries.

NT is a trademark of Northern Telecom Limited.

Macintosh and Quick Draw are registered trademarks and iMac, iBook and

TrueType are trademarks of Apple Computer, Inc.

Centronics is a trademark of Genicom Corporation.

Epson is a registered trademark and FX-80 and FX-850 are trademarks of Seiko

Epson Corporation.

Hewlett Packard is a registered trademark and HP LaserJet II, IIP, and IID are

trademarks of Hewlett-Packard Company.

IBM, IBM PC, and Proprinter are registered trademarks of International

Business Machines Corporation.

Hammermill copyplus white is a registered trademark of International Paper.

All other terms and brand and product names mentioned in this manual

are registered trademarks of their respective companies.

G - 1

GLOSSARY

Glossary

ADF (Automatic Document Feeder) Originals can be placed in the ADF and scanned one

at a time automatically.

Automatic E-Mail Printing Software application that automatically prints incoming e-mail

messages on the DCP. (Instructions are on the CD-ROM).

beeper volume Volume setting for the beep when you press a key or make an error.

Brother Control Center A window that enables you to click on a button to choose the type of

scanning operation you want to perform. If you set up the Control Center window to load each

time you boot your PC, this window will appear each time you place an original in the ADF.

Brother Resource Manager Th

e Brother Resource Manager application must be running for you

to use your DCP with your Windows

computer. Multi-Function Link

Pro Suite software and the

MFL Pro Suite Printer Driver automatically load the Resource Manager, as needed. The Resource

Manager allows the single bi-directional Parallel port on the machine to simulate a Communications

port for scanning and to simulate a Parallel port for Windows

GDI printing.

Contrast A setting that compensates for dark or light originals, by lightening dark documents

or darkening light originals.

gray scale The shades of gray available for copying photographs.

LCD (liquid crystal display) The display screen on the DCP that shows interactive messages

during On-Screen Programming and defaults to the date and time when the DCP is idle.

Menu mode Programming mode for changing the settings of your DCP.

Multi-Function Link

Pro Suite software Turns your DCP into a printer and a scanner and

enables PC faxing using the DCP.

OCR (optical character recognition) The bundled ScanSoft

TextBridge

software

application converts an image of text to text that you can edit.

Photo A copy mode resolution setting that uses varying shades of gray for the best

representation of photographs.

scanning The process of sending an electronic image of an original paper document into your

computer.

ScanSoft

PaperPort

for Brother Document management application where you can view

received faxes and scanned originals.

ScanSoft

TextBridge

Optional Character Recognition (OCR) software that converts a

scanned image of text into text you can edit in your word processing application.

temporary settings You can select certain options for each copy you make without changing

the default settings. Temporary copy settings remain for 45 seconds after copying so you

won’t have to set them again for additional copies.

TrueType fonts The fonts that are used in the Windows

operating systems. If you install the

Brother TrueType fonts, more types of fonts will be available for Windows

applications.

SPECIFICATIONS

S - 1

Specifications

Product Description

Three performance modes are available for the 3in1 model DCP-1400: Copier,

Scanner and Printer.

Paper

Paper Specifications for the Cassette

Manual Feed Slot

Scanner

Cut Sheet

Basis Weight: 16 to 28 lb. (60 to 105 g/m

)

Caliper: 0.003 to 0.005 inches. (0.08 to 0.13 mm)

Moisture Content: 4% to 6% by weight

Cut Sheet Envelopes

Basis Weight: 16 to 43 lb.

(60 to 161 g/m

)

20 to 24 lb.

(75 to 90 g/m

)

Caliper: 0.003 to 0.008 inches.

(0.08 to 0.2 mm)

0.003 to 0.005 inches.

(0.084 to 0.14 mm)

Moisture Content: 4% to 6% by weight 4% to 6% by weight

Document Size ADF Width: 5.8" to 8.5" (148 mm to 216 mm)

ADF Length: 2.75" to 8.5" (70 mm to 216 mm)

Scanner Width: Max. 8.5" (216 mm)

Scanner Length: Max. 11.7" (297 mm)

Resolution Up to 9,600 × 9,600 (interpolated)

Up to 600 × 2,400 (optical)

Scanning/Printing Width 8.2 inches (208 mm)

Automatic Document

Feeder (ADF)

Up to 50 sheets (26.4 lbs)

S - 2

SPECIFICATIONS

Consumable Items

Toner cartridge Life Expectancy:

Up to 6,000 pages/high yield toner cartridges

Up to 3,000 pages/standard toner cartridges

(when printing letter size or A4 paper at 5% print coverage)

Electrical and Environment

Toner life expectancy will vary depending upon the type of average print job.

Drum Unit Life Expectancy:up to 20,000 pages

There are many factors that determine the actual drum life, such as temperature,

humidity, type of paper, toner you use and number of pages per print job.

Temperature Operating 50 - 90.5° F (10 - 32.5° C)

Storage 32 - 104° F (0 - 40° C)

Humidity Operating: 20 to 80% (without condensation)

Storage: 20 to 80% (without condensation)

Warm-Up Max. 25 seconds at 73.4° F (23° C)

First Print 15 seconds (using Letter size paper in multi-

purpose sheet feeder)

Power Source 120V AC 50/60Hz (USA, Canadian Version

Only)

Power Consumption Average Operating (Copying): 350 W (25° C)

Peak: 940 W

Sleep Mode: 15 W or less

Stand by: 75 W or less (25° C)

Noise Operating: 53 dB A or less

Stand by: 30 dB A or less

Dimensions 19.4 × 18 × 16.9 inches (492 × 456 × 429 mm)

Weight 35.2 lbs/(17 kg) (Without Carton)

SPECIFICATIONS

S - 3

Printer

TrueType Fonts on CD-ROM

35 TrueType compatible soft-fonts for Windows

on the bundled CD-ROM.

Emulation Brother Printing System for Windows

and

emulation mode of HP LaserJet IIP

(PCL level 4)

Printer Driver Windows

95/98/98SE/Me/2000 and Windows

Workstation Version 4.0 driver supporting

Brother Native Compression mode and bi-

directional capability

Apple

Macintosh

QuickDraw

Driver for

OS 8.5/8.51/8.6/9.0/9.0.4/9.1

Interface Bi-directional parallel (IEEE-1284);

USB (Universal Serial Bus) 1.1

Memory Capacity 8 MB

Print Method Electrophotography by semiconductor laser

beam scanning

Resolution 600 dots/inch

Print Quality Normal printing mode

Economy printing mode (saves up to 50% of the

normal toner usage)

Print Speed Up to 15 pages/minute (when loading letter size

paper from paper cassette)

S - 4

SPECIFICATIONS

Computer Requirements

Processor

Minimum Speed

Minimum

RAM

Recommended

RAM

Available Hard

Disk Space

Minimum System Requirements

Computer Platform

& Operating System Version

95, 98, 98SE

Workstation 4.0

2000 Professional

XP*

OS 8.5 – 8.51 (Printing Only)

OS 8.6 – 9.2

(Printing and Scanning)

Mac OS X v.10/10.1 (Printing Only)

Windows

Operating

Systems

Apple

iMac

/iBook

G3/G4 Operating

Systems

Pentium 75MHz

Pentium 150MHz

Pentium 75MHz

Pentium 133MHz

Pentium 233MHz

24MB

32MB

64MB

All base models meet minimun requirements

32MB

64MB

128MB

50MB

NOTE: USB is not supported under Windows

95 or Windows NT

4.0

All registered trademarks referenced herein are the property of their respective companies.

Printer Driver and Scanner Driver can be downloaded from http://solutions.brother.com

Printer Driver can be downloaded from http://solutions.brother.com

SPECIFICATIONS

S - 5

Parallel Interface

Pin Assignment

USB (Universal Serial Bus) Interface

Pin Assignment

TrueType Fonts on CD-ROM

35 TrueType compatible soft-fonts for Windows

on the bundled CD-ROM.

Interface Connector Printer Side: Amphenol FCN-685J036-L/X or equivalent

A shielded cable should be used.

Pin No. Signal Direction Pin No. Signal Direction

DATA STROBE

Input 19 0V(S.G.) -

2 DATA 1 Input 20 0V(S.G.) -

3 DATA 2 Input 21 0V(S.G.) -

4 DATA 3 Input 22 0V(S.G.) -

5 DATA 4 Input 23 0V(S.G.) -

6 DATA 5 Input 24 0V(S.G.) -

7 DATA 6 Input 25 0V(S.G.) -

8 DATA 7 Input 26 0V(S.G.) -

9 DATA 8 Input 27 0V(S.G.) -

ACKNLG

Output 28 0V(S.G.) -

11 BUSY Output 29 0V(S.G.) -

12 PE Output 30 0V(S.G.) -

13 SLCT Output 31

INPUT PRIME

Input

AUTO FEED

Input 32

FAULT

Output

15 N.C. - 33 N.C. -

16 0V (S.G.) - 34 N.C. -

17 0V (S.G.) - 35 N.C. -

18 +5V - 36

SLCT IN

Input

Pin No. Signal

1 Vol (+5V)

2 - Data Serial Data -

3 + Data Serial Data +

4 Ground

S - 6

SPECIFICATIONS

Resident Fonts

The following bitmapped fonts are resident in the DCP.

Brougham 10 (12 point) upright/normal

Brougham 12 (10 point) upright/normal

Letter Gothic 16.66 (8.5 point) upright/normal

(Portrait and Landscape are available for the above.)

Symbol Sets/Character Sets

*HP mode

• ISO14 JIS ASCII

• ISO57 Chinese

• ISO11 Swedish

• HP Spanish

• ISO17 Spanish

• ISO10 Swedish

• ISO16 Portuguese

• ISO84 Portuguese

• ISO85 Spanish

• PC-8

• PC-8 D/N

• PC-8 Turkish

• PC-850

• PC-852

• PC-860

• PC-865

• Roman 8

• ISO Latin 1

• (ECMA-94)

• ISO60 Norwegian 1

• ISO61 Norwegian 2

• ISO4 UK

• ISO25 French

• ISO69 French

• HP German

• ISO21 German

• ISO15 Italian

• ISO6 ASCII

• Legal

• ISO2 IRV

• PC-863

If you want to know which characters are in each symbol/character set, print the

CHARSETS.PRN file from “The Print Form” option in the Direct Access

Menu of the Remote Printer Console Program.

SPECIFICATIONS

S - 7

The following table shows characters available only in the corresponding

character set. The numbers at the top of the table are code values with which

characters are to be replaced in the Roman 8 character set. For other characters,

see character set of Roman 8.

I - 1

INDEX

Index

accessories and supplies ii

assembly and connections 2-4

drum unit assembly 2-4

loading paper 2-6

power cord and 3-prong plug 2-8

scanner lock 2-3

Brother

accessories and supplies ii

Customer Service i

fax-back system i

Frequently Asked Questions (FAQs) i

product support i

warranties

Canada vi

Notice-Disclaimer of Warranties iii

USA iv

Brother Control Center

using and configurating 9-1 to 9-14

cleaning (routine maintenance)

drum unit 14-16

printer 14-15

scanner 14-14

computer requirements S-4

connections

parallel 2-1, 7-1, S-5

USB 2-1, 12-1, S-5

control panel 1-2

copying 5-1

2 in 1 5-8

4 in 1 5-8

contrast 5-6

Copy Mode 5-7

default settings 5-9

enlarging 5-4

multiple 5-1, 5-2

photographs 5-9

poster 5-8

quality 14-6

reducing 5-4

resolution (Copy Mode) 5-5

scannable area 5-1

single 5-1

sort 5-5

temporary settings 5-3

using ADF 5-1

using scanner glass 5-2

Customer Service i

DOS 6-1

driver

Macintosh

printers 12-1

scanner 12-3

drivers

Macintosh

printer 12-1

Windows

printer 7-1, 8-1

scanner 10-4

drum unit

replacing 14-19

envelopes

printing 2-7

sizes 2-5

error messages on LCD 14-1

CHECK PAPER 14-1

OUT OF MEMORY 5-2, 14-2

jams

paper 14-5

INDEX

I - 2

LCD (Liquid Crystal Display) 3-1

Macintosh

G3, G4 or iMac™ 12-1

maintenance, routine 14-1, 14-14

manual feed slot 2-5, 2-7

multi-purpose sheet feeder 2-5, 2-6

OCR (ScanSoft™ TextBridge

) 10-1

Options key 5-5

packing list 2-1

paper

jams 14-4

loading 2-6

size and specifications 2-5, 4-1

printing 7-1

density 4-2

difficulties 14-6 to 14-10

driver 7-1

E-mail 11-1

emulation

Macintosh

12-1

Windows

7-1

envelopes 2-7

jams

original 14-3

paper 14-3

manual feed slot 2-7, 7-3

PC software settings 7-1

Reset key (clear printer memory) 7-7

resolution S-3

specifications S-1

speed S-3

thicker paper and card stock 7-5

transparencies 7-3

two-sided (manual duplexing) 7-2

programming at-a-glance 3-1

default settings 3-2

temporary settings 3-4

remote printer console 7-1

resolution

print S-3

scan 10-5

safety instructions 15-4

scanner drivers

Macintosh

12-3

Windows

10-1

Scanner Lock 2-3, 14-11

scanning (Windows

)

Scan Image 9-3

Scan to E-mail 9-3

Scan/OCR 9-3

shipping the machine 14-11

simultaneous printing/copying/scanning

7-6

software (Macintosh

)

Prescanning into Macintosh 12-7

printing with Brother driver 12-1

scanner settings 12-5

scanning with Brother TWAIN driver

12-3

software (Windows

)

Brother Control Center 9-1

for DOS users 6-1

PaperPort

for Brother 10-1

exporting an image file 10-4

prescanning an image 10-7

scanning into PC 10-4, 10-5

uninstall 10-1

viewing files 10-2

ScanSoft™ TextBridge

OCR 10-1

I - 3

INDEX

toner cartridge

replacing 14-16, 14-17

Toner Save 4-2

transparencies 2-7

troubleshooting 14-1

difficulties with machine 14-6

copy quality 14-6

DOS setup 14-8

paper handling 14-8

printing 14-6, 14-9

scanning 14-6

software 14-7

error messages on LCD 14-1

jams 14-3 to 14-5

machine 14-1 to 14-2

volume, setting

beeper 4-1

warranties

Canada vi

Notice of Disclaimer iii

USA iv

World Wide Web i

These machines are made for use in the USA and CANADA only. We

cannot recommend using them overseas because the power requirements of

your Digital Copier/Printer may not be compatible with the power available in

foreign countries. Using USA or CANADA models overseas is at your own

risk and will void your warranty.

Brother International Corporation

100 Somerset Corporate Boulevard

P.O. Box 6911

Bridgewater, NJ 08807–0911 USA

Brother International Corporation (Canada) Ltd.

1 rue Hôtel de Ville,

Dollard-des-Ormeaux, QC, CANADA H9B 3H6

Visit us on the World Wide Web

http://www.brother.com

Brother DCP-1400

Product's Documents

User Manual

Specifications

Brother DCP-1400 Questions and Answers

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