Brother MFC-3200C User Manual

MFC3200C-US-FM6.0

USER’S GUIDE

MFC-3200C

MFC3200C-US-FM6.0

If You Need to Call Customer Service

Please complete the following information for future

reference:

Model Number: MFC-3200C

Serial Number:*

Date of Purchase:

Place of Purchase:

* The serial number is on the back of the unit. Retain

this User’s Guide with your sales receipt as a

permanent record of your purchase, in the event of

theft, fire or warranty service.

www.registermybrother.com

By registering your product with Brother International

Corporation, you will be recorded as the original owner of

the product. Your registration with Brother:

• may serve as confirmation of the purchase date of your

product should you lose your receipt;

• may support an insurance claim by you in the event of

product loss covered by insurance; and,

• will help us notify you of enhancements to your product

and special offers.

The most convenient and efficient way to register your

new product is on-line at www.registermybrother.com

MFC3200C-US-FM6.0

Brother Numbers

By registering your product with Brother International

Corporation, you will be recorded as the original owner of the

product. Your registration with Brother:

• may serve as confirmation of the purchase date of your product

should you lose your receipt;

• may support an insurance claim by you in the event of product

loss covered by insurance; and,

• will help us notify you of enhancements to your product and

special offers.

Please complete and fax the Brother Warranty Registration And

Test Sheet or, for your convenience and most efficient way to

Frequently Asked Questions (FAQs)

The Brother Solutions Center is our one-stop resource for all your Fax Machine/

Multi-Function Center needs. You can download the latest software and

utilities, read FAQs and troubleshooting tips, and go to the ‘Solutions’ section

to learn how to get the most from your Brother product.

For Customer Service

Service Center Locator (USA Only)

For the location of a Brother authorized service center, call 1-800-284-4357.

Service Center Locations (Canada Only)

For the location of a Brother authorized service center, call 1-877-BROTHER.

IMPORTANT

For technical help you must call the country where you bought the MFC. Calls

must be made

from within

that country.

You can check here for Brother driver updates.

In USA:

1-800-284-4329 (voice)

1-901-379-1215 (fax)

1-800-284-3238 (TTY service for the hearing-impaired)

In Canada:

1-877-BROTHER (voice)

(514) 685-4898 (fax)

(514) 685-6464 (voice)

In Montreal

www.registermybrother.com

http://solutions.brother.com

BROTHER NUMBERS

MFC3200C-US-FM6.0

Brother fax back system (USA Only)

Brother has installed an easy-to-use fax back system, so you can get instant

answers to common technical questions and product information for all Brother

products. This system is available 24 hours a day, 7 days a week. You can use

the system and an Index of fax back subjects.

The Brother fax back system number has been preprogrammed on One Touch

key

Ordering Accessories and Supplies

For best quality results use only genuine Brother accessories, available at most

Brother retailers. If you cannot find the accessory you need and you have a Visa,

MasterCard, Discover, or American Express credit card, you can order

accessories directly from Brother. (In the USA, you can visit us online for a

complete selection of Brother accessories and supplies available for purchase.)

In USA only:

1-800-521-2846

In USA:

1-888-879-3232 (voice)

1-800-947-1445 (fax)

In Canada:

1-877-BROTHER (voice)

Description

Item

Ink Cartridge <black> LC21BK

Ink Cartridge <cyan>(blue) LC21C

Ink Cartridge <magenta>(red) LC21M

Ink Cartridge <yellow> LC21Y

Power Protector for A/C Power and Phone Line QPD120

Telephone Line Cord LG3077001

Telephone Handset LE0446011

Handset Curled Cord LE6681001

Paper Support UU1309001

ADF Document Output Support LE3305001

ADF Document Support LE6396002

Output Paper Support LE6398002

Card Stock Support LE6486002

User’s Guide LE6891001

Note

Multi-Function Link

Pro Suite is NOT available on floppy disks.

http://www.brothermall.com

ORDERING ACCESSORIES AND SUPPLIES

iii

MFC3200C-US-FM6.0

Notice – Disclaimer of Warranties

(USA and Canada)

BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS,

EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR)

MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING

WITHOUT LIMITATION THE IMPLIED WARRANTIES OF

MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE,

REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT

WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS

REGARDING THE USE OR THE RESULTS OF THE USE OF THE

SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY,

RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS

TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS

ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS

NOT PERMITTED BY SOME STATES IN THE USA AND SOME

PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY

TO YOU.

IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU

FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES

(INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS

INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE)

ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE

EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE

POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE

USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE

EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL

OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT

APPLY TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY

TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER,

AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN

CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY

OR OTHERWISE), WILL BE LIMITED TO $50.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled

and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to

change without notice.

Brother reserves the right to make changes without notice in the specifications

and materials contained herein and shall not be responsible for any damages

(including consequential) caused by reliance on the materials presented,

including but not limited to typographical and other errors relating to the

publication.

NOTICE – DISCLAIMER OF WARRANTIES

MFC3200C-US-FM6.0

Brother

One Year Limited Warranty and Replacement Service

(USA Only)

Who is covered:

• This limited warranty (“warranty”) is given only

to the original end-use/retail purchaser

(referred to in this warranty as “Original

Purchaser”) of the accompanying product,

consumables and accessories (collectively

referred to in this warranty as “this Product”).

• If you purchased a product from someone

other than an authorized Brother reseller in

the United States or if the product was used

(including but not limited to floor models or

refurbished product), prior to your purchase

you are not the Original Purchaser and the

product that you purchased is not covered by

this warranty.

What is covered:

• This Product includes a Machine and

Consumable and Accessory Items.

Consumable and Accessory Items include but

are not limited to print heads, toner, drums, ink

cartridges, print cartridges, refill ribbons,

therma PLUS paper and thermal paper.

• Except as otherwise provided herein, Brother

warrants that the Machine and the

accompanying Consumable and Accessory

Items will be free from defects in materials and

workmanship, when used under normal

conditions.

• This warranty applies only to products

purchased and used in the United States. For

products purchased in, but used outside, the

United States, this warranty covers only

warranty service within the United States (and

does not include shipping outside the United

States).

What is the length of the Warranty Periods:

• Machines: one year from the original

purchase date.

• Accompanying Consumable and Accessory

Items: 90 days from the original purchase

date or the rated life of consumable,

whichever comes first.

What is NOT covered:

This warranty does not cover:

(1)Physical damage to this Product;

(2)Damage caused by improper installation,

improper or abnormal use, misuse, neglect

or accident (including but not limited to

transporting this Product without the proper

preparation and/or packaging);

(3)Damage caused by another device or

software used with this Product (including

but not limited to damage resulting from

use of non Brother

-brand parts and

Consumable and Accessory Items);

(4)Consumable and Accessory Items that

expired in accordance with a rated life; and,

(5)Problems arising from other than defects in

materials or workmanship.

This limited warranty is VOID if this Product has

been altered or modified in any way (including

but not limited to attempted warranty repair

without authorization from Brother and/or

alteration/removal of the serial number).

What to do if you think your Product is

eligible for warranty service:

Report your issue to either our Customer

Service Hotline at 1-800-284-4329

or a Brother

Authorized Service Center

within the

applicable warranty period

. Supply Brother

or the Brother Authorized Service Center with a

copy of your dated bill of sale showing that this

Product was purchased within the U.S. For the

name of local Brother Authorized Service

Center(s), call 1-800-521-2846.

What Brother will ask you to do:

After contacting Brother or a Brother Authorized

Service Center, you may be required to deliver

(by hand if you prefer) or send the Product

properly packaged, freight prepaid, to the

Authorized Service Center together with a

photocopy of your bill of sale.

You are

responsible for the cost of shipping,

packing product, and insurance (if you

desire). You are also responsible for loss or

damage to this Product in shipping.

What Brother will do:

If the problem reported concerning your

Machine and/or accompanying Consumable

and Accessory Items is covered by this

warranty and if you first reported the problem to

Brother or an Authorized Service Center within

the applicable warranty period, Brother or its

Authorized Service Center will repair or replace

the Machine and/or accompanying

Consumable and Accessory Items at no charge

to you for parts or labor. The decision as to

whether to repair or replace the Machine and/or

accompanying Consumable and Accessory

Items is made by Brother in its sole discretion.

Brother reserves the right to supply a

refurbished or remanufactured replacement

Machine and/or accompanying Consumable

and Accessory Items and use refurbished parts

provided such replacement products conform to

the manufacturer’s specifications for new

product/parts. The repaired or replacement

LIMITED WARRANTY (USA)

MFC3200C-US-FM6.0

Brother

One Year Limited Warranty and Replacement Service

(USA Only)

Machine and/or accompanying Consumable

and Accessory Items will be returned to you

freight prepaid or made available for you to pick

up at a conveniently located Authorized Service

Center.

If the Machine and/or accompanying

Consumable and Accessory Items are not

covered by this warranty (either stage), you will

be charged for shipping the Machine and/or

accompanying Consumable and Accessory

Items back to you.

The foregoing are your sole (i.e., only) and

exclusive remedies under this warranty.

What happens when Brother elects to

replace your Machine:

When a replacement Machine is authorized by

Brother, and you have delivered the Machine to

an Authorized Service Center, the Authorized

Service Center will provide you with a

replacement Machine after receiving one from

Brother. If you are dealing directly with Brother,

Brother will send to you a replacement Machine

with the understanding that you will, after

receipt of the replacement Machine, supply the

required proof of purchase information,

together with the Machine that Brother agreed

to replace. You are then expected to pack the

Machine that Brother agreed to replace in the

package from the replacement Machine and

return it to Brother using the pre-paid freight bill

supplied by Brother in accordance with the

instructions provided by Brother. Since you will

be in possession of two machines, Brother will

require that you provide a valid major credit

card number. Brother will issue a hold against

the credit card account number that you provide

until Brother receives your original Product and

determines that your original Product is entitled

to warranty coverage. Your credit card will be

charged up to the cost of a new Product only if:

(i) you do not return your original Product to

Brother within five (5) business days; (ii) the

problems with your original Product are not

covered by the limited warranty; (iii) the proper

packaging instructions are not followed and has

caused damage to the product; or (iv) the

warranty period on your original Product has

expired or has not been sufficiently validated

with a copy of the proof of purchase (bill of sale).

The replacement Machine you receive (even if

refurbished or remanufactured) will be covered

by the balance of the limited warranty period

remaining on the original Product, plus an

additional thirty (30) days. You will keep the

replacement Machine that is sent to you and

your original Machine shall become the

property of Brother.

Retain your original

Accessory Items and a copy of the return

freight bill, signed by the courier.

Limitations:

Brother is not responsible for damage to or loss

of any equipment, media, programs or data

related to the use of this Product. Except for that

repair or replacement as described above,

Brother shall not be liable for any direct,

indirect, incidental or consequential damages

or specific relief. Because some states do not

allow the exclusion or limitation of

consequential or incidental damages, the

above limitation may not apply to you.

THIS WARRANTY IS GIVEN IN LIEU OF ALL

OTHER WARRANTIES, WRITTEN OR ORAL,

WHETHER EXPRESSED BY AFFIRMATION,

PROMISE, DESCRIPTION, DRAWING,

MODEL OR SAMPLE. ANY AND ALL

WARRANTIES OTHER THAN THIS ONE,

WHETHER EXPRESS OR IMPLIED,

INCLUDING IMPLIED WARRANTIES OF

MERCHANTABILITY AND FITNESS FOR A

PARTICULAR PURPOSE, ARE HEREBY

DISCLAIMED.

• This Limited Warranty is the only warranty

that Brother is giving for this Product. It is the

final expression and the exclusive and only

statement

of Brother’s obligations to you. It

replaces all other agreements and

understandings that you may have with

Brother or its representatives.

• This warranty gives you certain rights and you

may also have other rights that may vary from

state to state.

• This Limited Warranty (and Brother’s

obligation to you) may not be changed in any

way unless you and Brother sign the same

piece of paper in which we (1) refer to this

Product and your bill of sale date, (2) describe

the change to this warranty and (3) agree to

make that change.

Important:

We recommend that you keep

all original packing materials, in the event that

you ship this product.

LIMITED WARRANTY (USA)

MFC3200C-US-FM6.0

BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE

LIMITED WARRANTY

(Canada Only)

Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts,

Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service

Centers, will repair this MFC/Facsimile machine free of charge if defective in material or

workmanship. This Limited Warranty does not include cleaning, consumables

(including, without limitation, print cartridges, print head, toner and drum) or damage

caused by accident, neglect, misuse or improper installation or operation, any damage

caused from service, maintenance, modifications, or tampering by anyone other than a

Brother Authorized Service Representative, or from the use of supplies or consumable

items that are non-Brother products. Operation of the MFC/Facsimile machine in excess

of the specifications or with the Serial Number or Rating Label removed shall be

deemed abuse and all repairs thereafter shall be the sole liability of the end-user/

purchaser. In order to obtain warranty service, the MFC/Facsimile machine must be

delivered or shipped freight prepaid by the end user/purchaser to a “Brother” Authorized

Service Center, together with your Proof of Purchase in the form of a Sales Receipt.

For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on

applicable models) during shipping will cause severe damage to the MFC/Facsimile and

will VOID the Warranty. (Refer to your Operation Manual for proper packaging.)

For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your

print head resulting from packing without the ink cartridges will VOID your warranty.

(Refer to your Operation Manual for proper packaging.)

BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED

INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF

MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO

THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY

WAIVED.

No oral or written information, advice or representation provided by Brother, its

Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create

another warranty or modify this warranty. This warranty states Brother’s entire liability

and your exclusive remedy against Brother for any failure of the MFC/Facsimile

machine to operate properly.

Neither Brother nor anyone else involved in the development, production, or delivery of

this MFC/Facsimile machine shall be liable for any indirect, incidental, special,

consequential, exemplary, or punitive damages, including lost profits, arising from the

use of or inability to use the product, even if advised by the end user/purchaser of the

possibility of such damages. Since some Provinces do not allow the above limitation of

liability, such limitation may not apply to you.

This Limited Warranty gives you specific legal rights and you may also have other rights

which vary from Providence to Providence.

Warranty Service is available at Brother Authorized Service Centers throughout

Canada. For Technical Support or for the name and location of your nearest Authorized

Service Center call 1-877-BROTHER. Within Montreal, please call (514) 685-6464.

Internet support: [email protected] or browse

Brother’s Web Site: www.brother.com

Brother International Corporation (Canada) Ltd.

1 Rue Hôtel de Ville

Dollard-Des-Ormeaux, QC H9B 3H6

LIMITED WARRANTY (CANADA)

vii

MFC3200C-US-FM6.0

Quick Reference Guide

Sending Black & White

Faxes

Automatic Transmission

Place the original face down in the

ADF.

Enter the fax number using One

Touch, Speed Dial, Search or the

dial pad.

Press

Black Fax Start

Sending a Cover Page

Place the original face down in the

ADF.

Press

Menu/Set

When

NEXT FAX ONLY?

appears, press

Menu/Set

Press to select

, and then

press

Menu/Set

Press to select a comment,

and then press

Menu/Set

Enter two digits to indicate the

number of pages being sent, and

then press

Menu/Set

Press

to select additional settings

—

—Press

if you are ready to

fax.

Enter the fax number.

Press

Black Fax Start

Real Time Transmission

You can send faxes in real time.

Place the original face down in the

ADF.

Press

Menu/Set

Press to select ON, and then

press Menu/Set—OR—For the

next transmission only, press

to select NEXT FAX ONLY, and

then press Menu/Set.

For the next fax only, press to

select ON, and then press

Menu/Set.

Press 1 to select additional settings

—OR—Press 2 to fax.

Enter the fax number.

Press Black Fax Start.

Receiving Faxes

Select Receive Mode

Press

Receive Mode

to select

FAX ONLY

FAX/TEL,

TAD:ANSWER MACH.

MANUAL

. If you select

FAX/TEL

, make sure to set Ring

Delay and F/T Ring Time.

Manual Reception

Pick up the handset.

Press Black Fax Start if you hear

fax tones (beeps).

When the LCD shows

RECEIVING, replace the handset.

viii

MFC3200C-US-FM6.0

Storing Numbers

Storing One Touch Dial

Numbers

Press

Menu/Set

Press the One Touch key where

you want to store the number.

Enter a number (up to 20 digits),

and then press

Menu/Set

Enter a name (or leave it blank),

and then press

Menu/Set

Press

Stop/Exit

Storing Speed Dial Numbers

Press

Menu/Set

Enter a two-digit Speed Dial

number, and then press

Menu/Set

Enter a number (up to 20 digits),

and then press

Menu/Set

Enter a name (or leave it blank),

and then press

Menu/Set

Press

Stop/Exit

Telephone Operation

One Touch Dialing / Speed

Dialing

Pick up the handset—

—Press

Hook/Hold

and listen for a dial

tone.

When you hear the dial tone, press

the One Touch key of the location

you want to call

—

—Press

Search/Speed

Dial

, press

, then press the two-

digit Speed Dial number. (If you

pressed

Hook/Hold

to dial, pick

up the handset when the other party

answers.)

To hang up, replace the handset.

Search/Speed Dial

Press Search/Speed Dial, then

enter the first letter of the name

you’re looking for.

Press or to search the

memory.

When the name is displayed, lift the

handset—OR—Press

Hook/Hold

Press Black Fax Start to dial. (If

you pressed Hook/Hold to dial,

pick up the handset when the other

party answers.)

To hang up, replace the handset.

Making Copies

Making a Single Copy

Place the original face down in the ADF.

Press

Black Copy

Color Copy

Making Multiple Copies

Place the original face down in the ADF.

Use the dial pad to enter the number

of copies you want (up to 99).

Press

Black Copy

Color Copy

Brother fax back system:

In USA:

1-800-521-2846

Brother Global Web Site:

http://www.brother.com

Frequently Asked Questions

(FAQs) and Product Support:

http://solutions.brother.com

Brother Accessories & Supplies:

In USA:

1-888-879-3232 (voice)

1-800-947-1445 (fax)

http://www.brothermall.com

In Canada:

1-877-BROTHER (voice)

MFC3200C-US-FM6.0

Table of Contents

Introduction...................................................................1-1

Using This Manual..................................................................... 1-1

Finding Information............................................................. 1-1

Conventions Used in this Manual........................................ 1-1

Product Registration................................................................... 1-2

Fax Test Sheet and Product Registration (USA Only)........ 1-2

On-Line Registration (USA and Canada)............................ 1-2

MFC-3200C Control Panel Overview........................................ 1-3

About Fax Machines .................................................................. 1-5

Custom Features.................................................................. 1-5

Do You Have Voice Mail on the Phone Line? ............... 1-5

Why Should There Be Trouble?..................................... 1-5

How Can You Avoid Possible Problems?...................... 1-5

Fax Tones and Handshake................................................... 1-5

ECM (Error Correction Mode)............................................ 1-6

Assembly and Connections ..........................................2-1

Packing List................................................................................ 2-1

Choosing a Location................................................................... 2-2

Assembly.................................................................................... 2-3

Removing the Protective Yellow Bar.................................. 2-3

Setting Up the MFC............................................................. 2-4

Loading Paper in the Paper Tray......................................... 2-8

Installing the Ink Cartridges................................................ 2-9

Important....................................................................... 2-11

Connecting the MFC................................................................ 2-13

Connecting an External Telephone ................................... 2-13

Connecting an External Telephone

Answering Device (TAD)............................................. 2-13

Sequence....................................................................... 2-13

Connections................................................................... 2-14

Recording Outgoing Message (OGM).......................... 2-15

Special Line Considerations.............................................. 2-15

Roll Over Phone Lines.................................................. 2-15

Two-Line Phone System............................................... 2-15

Converting Telephone Wall Outlets ............................. 2-16

Installing MFC, External Two-Line TAD and

Two-Line Telephone................................................ 2-16

MFC3200C-US-FM6.0

Multi-Line Connections (PBX)......................................... 2-17

If You are Installing the MFC to Work with a PBX:.... 2-17

Custom Features on Your Phone Line............................... 2-18

Paper..............................................................................3-1

About Paper................................................................................ 3-1

Handling and Using Special Paper...................................... 3-1

Recommended Paper for the MFC-3200C...................... 3-1

Paper Capacity of Paper Tray.............................................. 3-2

Paper Specifications for Paper Tray.................................... 3-2

Print Area............................................................................. 3-3

On-Screen Programming.............................................4-1

User-Friendly Programming....................................................... 4-1

Menu Selection Table.......................................................... 4-1

Alternating Displays............................................................ 4-1

Navigation Keys......................................................................... 4-2

Key Operations Table................................................................. 4-8

Initial Setup...................................................................5-1

Getting Started............................................................................ 5-1

Setting Paper Type .............................................................. 5-1

Setting Paper Size................................................................ 5-1

Setting Date and Time......................................................... 5-2

Setting Station ID ................................................................ 5-2

Entering Text................................................................... 5-3

Inserting Spaces .............................................................. 5-3

Making Corrections......................................................... 5-3

Repeating Letters ............................................................ 5-3

Special Characters and Symbols..................................... 5-3

Setting the Ring Volume ..................................................... 5-4

Setting the Beeper Volume.................................................. 5-4

Setting the Speaker Volume................................................ 5-5

Setting the Handset Volume................................................ 5-5

Choosing the Handset Volume (For Volume Amplify) ...... 5-6

Setting Volume Amplify ..................................................... 5-6

Turning On Automatic Daylight Savings Time .................. 5-7

Setting Tone/Pulse Dialing Mode ....................................... 5-7

Memory Storage.................................................................. 5-7

MFC3200C-US-FM6.0

Setup Receive.................................................................6-1

Basic Receiving Operations....................................................... 6-1

Choosing the Receive Mode................................................ 6-1

To Select or Change Your Receive Mode ...................... 6-2

Setting Ring Delay .............................................................. 6-2

Setting the F/T Ring Time (For FAX/TEL Mode Only)..... 6-3

Easy Receive ....................................................................... 6-3

Printing a Reduced Incoming Fax (Auto Reduction).......... 6-4

Advanced Receiving Operations................................................ 6-5

Operation from Extension Telephones................................ 6-5

For FAX/TEL Mode Only................................................... 6-5

Using a Cordless External Handset................................. 6-5

Changing the Remote Codes............................................... 6-5

Printing a Fax in Memory.................................................... 6-6

Polling.................................................................................. 6-6

Setting Up Polling Receive............................................. 6-6

Setting Up Sequential Polling Receive........................... 6-7

Canceling a Scheduled Job.................................................. 6-7

Setup Send.....................................................................7-1

Before You Begin....................................................................... 7-1

Using the ADF (Automatic Document Feeder)................... 7-1

Sending Faxes with Multiple Settings................................. 7-2

Basic Sending Operations .......................................................... 7-2

Contrast................................................................................ 7-2

Fax Resolution..................................................................... 7-3

Manual Transmission .......................................................... 7-3

Automatic Transmission...................................................... 7-3

Color Fax Transmission ...................................................... 7-4

Manual and Automatic Fax Redial...................................... 7-4

Dual Access (Not Available for Color Faxes)..................... 7-4

Real Time Transmission...................................................... 7-5

Checking Job Status ............................................................ 7-5

Canceling a Job in Memory................................................. 7-6

Advanced Sending Operations................................................... 7-7

Composing Electronic Cover Page...................................... 7-7

Composing Your Own Comments.................................. 7-7

Cover Page for the Next Fax Only.................................. 7-8

Always Send a Cover Page............................................. 7-8

Using a Printed Cover Page............................................ 7-9

xii

MFC3200C-US-FM6.0

Overseas Mode.................................................................... 7-9

Delayed FAX (Not Available for Color Faxes)................. 7-10

Delayed Batch Transmission

(Not Available for Color Faxes) ................................... 7-10

Setting Up Polled Transmit

(Not Available for Color Faxes) ................................... 7-11

Auto Dial Numbers and Dialing Options ...................8-1

Storing Numbers for Easy Dialing............................................. 8-1

Storing One Touch Dial Numbers....................................... 8-1

Storing Speed Dial Numbers............................................... 8-2

Changing One Touch and Speed Dial Numbers.................. 8-2

Setting Up Groups for Broadcasting ................................... 8-3

Dialing Options .......................................................................... 8-4

Manual Dialing.................................................................... 8-4

Search .................................................................................. 8-4

One Touch Dialing ............................................................. 8-5

Speed Dialing ...................................................................... 8-5

Access Codes and Credit Card Numbers............................. 8-6

Broadcasting (Not Available for Color Faxes).................... 8-6

Pause.................................................................................... 8-7

Hold..................................................................................... 8-7

Fax Redial............................................................................ 8-7

Tone/Pulse........................................................................... 8-8

Telephone Services .......................................................9-1

Custom Features......................................................................... 9-1

Distinctive Ring.......................................................................... 9-1

What Does Your Telephone Company’s

“Distinctive Ring” Do?............................................... 9-1

What Does Brother’s “Distinctive Ring” Do?................ 9-1

Do You Have Voice Mail?.............................................. 9-2

Before You Choose the Ring Pattern to Register ...........9-2

VERY IMPORTANT ..................................................... 9-3

Registering the Distinctive Ring Pattern......................... 9-3

Caller ID..................................................................................... 9-3

Viewing Caller ID List.................................................... 9-4

Printing Caller ID List..................................................... 9-4

xiii

MFC3200C-US-FM6.0

Remote Fax Options

(Not Available for Color Faxes).................................10-1

Fax Forwarding/Paging............................................................ 10-1

Programming a Fax Forwarding Number.......................... 10-1

Programming Your Pager Number.................................... 10-1

Setting Fax Storage .................................................................. 10-2

Backup Print...................................................................... 10-2

Changing Remote Retrieval Access Code ............................... 10-3

Remote Retrieval...................................................................... 10-3

Using Remote Retrieval Access Code............................... 10-3

Remote Commands ........................................................... 10-4

Retrieving Fax Messages................................................... 10-5

Changing Fax Forwarding Number................................... 10-5

Printing Reports..........................................................11-1

MFC Settings and Activity....................................................... 11-1

Customizing the Transmission Verification Report.......... 11-1

Setting the Fax Activity Report Interval ........................... 11-1

Using the Reports Key....................................................... 11-2

To Print a Report........................................................... 11-2

Making Copies.............................................................12-1

Basic Copy Operations............................................................. 12-1

Making a Single Copy....................................................... 12-1

Making Multiple Copies.................................................... 12-1

Out of Memory Message................................................... 12-2

Temporary Copy Settings......................................................... 12-2

Copying Using Multiple Settings...................................... 12-2

Using the Options Key ...................................................... 12-3

Paper Type.................................................................... 12-3

Paper Size...................................................................... 12-4

Copy Quality................................................................. 12-4

Copy Brightness............................................................ 12-4

Reducing and Enlarging Copies.................................... 12-5

Selecting Fixed Reduction Ratios:................................ 12-5

Special Copy Option..................................................... 12-6

2 in 1 ............................................................................. 12-6

Changing Default Copy Settings.............................................. 12-7

Copy Quality ..................................................................... 12-8

Color Adjustment .............................................................. 12-8

xiv

MFC3200C-US-FM6.0

Copy Contrast.................................................................... 12-8

Legal Limitations ..................................................................... 12-9

Using the MFC as a Printer.......................................13-1

Features .................................................................................... 13-1

Printer Driver............................................................................ 13-1

Choosing the Right Kind of Paper ........................................... 13-2

How to print your document .................................................... 13-2

Simultaneous Printing/Fax....................................................... 13-3

Printer Operation Key ..............................................................13-3

Ink Key.............................................................................. 13-3

Clearing Data from the Memory ....................................... 13-3

Checking the Print Quality....................................................... 13-3

Printer Driver Settings (For Windows

Only) ........14-1

Using the Brother MFC-3200C Printer Driver......................... 14-1

How to Access the Printer Driver Settings............................... 14-1

Features in the Brother Native Driver...................................... 14-2

Paper Tab........................................................................... 14-2

Paper Size...................................................................... 14-2

Orientation .................................................................... 14-3

Copy/Page Order........................................................... 14-3

Paper Thickness ............................................................ 14-4

Scaling........................................................................... 14-4

Paper Source ................................................................. 14-4

Quality/Color Tab.............................................................. 14-5

Quality........................................................................... 14-5

Media ............................................................................ 14-6

Document...................................................................... 14-6

Color Matching............................................................. 14-7

Custom Setting.............................................................. 14-7

Color/Mono................................................................... 14-9

Bi-Directional Printing.................................................. 14-9

Fast Draft Mode............................................................ 14-9

Advanced Tab.................................................................... 14-9

Watermark..................................................................... 14-9

Watermark Style ......................................................... 14-10

Device Options............................................................ 14-11

Print Date & Time....................................................... 14-11

Support ............................................................................ 14-12

MFC3200C-US-FM6.0

Features in the Printer Uni-Driver (WHQL)

(For Windows

XP)............................................................ 14-13

Layout Tab....................................................................... 14-13

*1 Orientation ............................................................. 14-13

*2 Pages Per Sheet...................................................... 14-14

Paper/Quality Tab............................................................ 14-14

*1 Tray Selection........................................................ 14-15

*2 Quality Settings...................................................... 14-15

*3 Color ...................................................................... 14-15

Advanced Options........................................................... 14-16

*1 Paper /Output......................................................... 14-16

*2 Graphic................................................................... 14-17

*3 Document Options................................................. 14-17

*4 Printer Features...................................................... 14-18

Using the Windows

-Based Brother MFL-Pro

Control Center (For Windows

98/98SE/Me and

2000 Professional) .......................................................15-1

Brother MFL-Pro Control Center............................................. 15-1

AutoLoad the Brother Control Center............................... 15-2

How to Turn Off AutoLoad............................................... 15-2

Brother Control Center Features .............................................. 15-3

Auto Configuration............................................................ 15-3

Scanning Operations.......................................................... 15-3

Copy Operations................................................................ 15-4

PC Fax Operation.............................................................. 15-4

Scanner Settings for Scan, Copy and PC Fax Buttons...... 15-4

Global Settings .................................................................. 15-4

Setting Up the Scanner Configurations............................. 15-5

To Access the Scanner Configurations Screen:................. 15-5

Perform an Operation from the Control Center Screen..... 15-5

Scan to File............................................................................... 15-6

Scanner Settings ................................................................ 15-6

Destination Folder............................................................. 15-7

Scan to E-mail.......................................................................... 15-7

Scanner Settings ................................................................ 15-8

E-mail Application ............................................................ 15-8

File Attachments................................................................ 15-8

Conversion Options........................................................... 15-9

Format........................................................................... 15-9

xvi

MFC3200C-US-FM6.0

Show QuickSend Menu ................................................ 15-9

QuickSend List.............................................................. 15-9

Scan to Word Processor ......................................................... 15-10

Scanner Settings .............................................................. 15-10

Word Processor ............................................................... 15-11

User Defined Button............................................................... 15-12

Scanner Settings .............................................................. 15-12

Target Application........................................................... 15-12

Copy ....................................................................................... 15-12

Scanner Settings .............................................................. 15-13

Copy Settings................................................................... 15-13

Send a Fax.............................................................................. 15-13

Scanner Settings .............................................................. 15-13

FAX Settings ................................................................... 15-14

Using the Windows

-Based Brother SmartUI

Control Center (For Windows

XP).........................16-1

Brother SmartUI Control Center.............................................. 16-1

AutoLoad the Brother Control Center............................... 16-2

How to Turn Off Auto Load.............................................. 16-2

Brother Control Center Features .............................................. 16-3

Auto Configuration............................................................ 16-3

Hardware Section: Changing the Scan to

Button Configuration............................................................ 16-4

Scan To E-mail.................................................................. 16-4

Scan To Image................................................................... 16-5

Scan To OCR..................................................................... 16-6

Software Section....................................................................... 16-8

Scan ................................................................................... 16-8

Copy .................................................................................. 16-9

Fax..................................................................................... 16-9

Custom............................................................................... 16-9

Scan to File............................................................................. 16-10

Scan to E-mail........................................................................ 16-11

File Attachments.............................................................. 16-13

Scanner Settings .............................................................. 16-14

Scan to OCR (Word Processing Program)............................. 16-15

Scan to Graphics Application

(example: Microsoft Paint) ................................................. 16-17

Copy ................................................................................ 16-19

xvii

MFC3200C-US-FM6.0

Fax Setting (PC Fax using the Brother Fax Driver)............... 16-21

FAX Settings................................................................... 16-22

Custom: User Defined Buttons .............................................. 16-23

Customizing a User Defined Button................................ 16-23

1. Select the Scan Action............................................ 16-23

2. Select Configuration for the Scan Type.................. 16-24

3. Select Scan Settings................................................ 16-28

How to scan using Windows

....................................17-1

Scanning a Document

(For Windows

98/98SE/Me and 2000 Professional).......... 17-1

TWAIN Compliant............................................................ 17-1

How to Access the Scanner............................................... 17-1

Scanning a Document into the PC..................................... 17-1

Scanning a whole page.................................................. 17-2

PreScanning to crop a portion you want to scan ............... 17-2

How to Use PreScan to Adjust an Image:..................... 17-2

Settings in the Scanner Window........................................ 17-3

Resolution:.................................................................... 17-3

Scan Type: .................................................................... 17-3

Brightness: .................................................................... 17-4

Contrast:........................................................................ 17-4

Size:............................................................................... 17-4

Custom:......................................................................... 17-5

Scanning a Document (For Windows

XP only)..................... 17-6

How to Access the Scanner............................................... 17-6

Scanning a document into the PC...................................... 17-7

Brother Scanner Utility................................................. 17-8

Using the Color Scan Key........................................................ 17-9

Scan to E-mail ................................................................... 17-9

Scan Image ........................................................................ 17-9

Scan/OCR........................................................................ 17-10

Using ScanSoft™ PaperPort

6.5 and TextBridge

OCR

(For Windows

98/98SE/Me and 2000 Professional)........ 17-11

Viewing Items in ScanSoft™ PaperPort

for Brother.... 17-12

Organizing Your Items in Folders................................... 17-12

Links to Many Other Applications.................................. 17-13

Using ScanSoft

™

TextBridge

OCR

(Converting Image Text to Text You Can Edit)......... 17-13

Importing Items from Other Applications....................... 17-14

Exporting Items in Other Formats................................... 17-14

xviii

MFC3200C-US-FM6.0

Exporting an Image File.............................................. 17-14

Viewing items.................................................................. 17-16

Organizing your items in folders..................................... 17-17

Quick links to other applications..................................... 17-17

ScanSoft™ TextBridge

OCR lets you convert

image text in to text you can edit................................ 17-18

You can Import items from other applications................ 17-18

You can Export items in other formats............................ 17-19

Exporting an image file............................................... 17-19

Using Remote Setup (For Windows

Only).............18-1

MFC Remote Setup.................................................................. 18-1

Using PC-FAX (For Windows

Only)......................19-1

PC FAX Sending...................................................................... 19-1

Setting Up User Information ............................................. 19-1

Setting Up Sending............................................................ 19-2

Outside line access ............................................................ 19-2

Include header ................................................................... 19-2

Address Book file.............................................................. 19-2

User interface..................................................................... 19-3

Simple Style.................................................................. 19-3

Facsimile Style.............................................................. 19-3

Setting Up Speed Dial.............................................................. 19-4

The Address Book............................................................. 19-5

Setting Up a Member in the Address Book....................... 19-6

Setting Up a Group for Broadcasting................................ 19-7

Editing Member Information............................................. 19-7

Deleting a Member or Group ............................................ 19-8

Exporting the Address Book ............................................. 19-8

Importing to the Address Book ......................................... 19-9

Setting Up a Cover Page.................................................. 19-10

To................................................................................ 19-11

From............................................................................ 19-11

Comment..................................................................... 19-11

Select Cover Page Form.............................................. 19-11

Import BMP file.......................................................... 19-11

Count Cover Page ....................................................... 19-11

Sending a File as a PC-FAX Using

the Facsimile Style...................................................... 19-12

xix

MFC3200C-US-FM6.0

Redial.......................................................................... 19-13

Sending a File as a PC-FAX Using the Simple Style...... 19-13

Using Automatic E-Mail Printing .............................20-1

For Windows

98, 98SE, Me only........................................... 20-1

Main Features.................................................................... 20-1

To Access the On-Line Documentation........................ 20-1

To Install Automatic E-mail Printing

(Optional Application): ............................................ 20-1

Using the Brother MFC with a New Power

Macintosh

G3, G4 or iMac

™

/iBook

™

......................21-1

Set Up Your USB-Equipped Apple

Macintosh

G3,

G4 or iMac

™

or iBook

™

withMac OS 8.5-9.2 or

Mac OS X v.10.1 .................................................................. 21-1

Using Brother Printer Driver with Your Apple

Macintosh

(OS 8.5-9.2) .......................................................................... 21-1

Using Brother Printer Driver with Your Apple

Macintosh

(OS X v.10.1)........................................................................ 21-3

Choosing page setup options............................................. 21-3

Printing a document........................................................... 21-3

Choosing printing options ................................................. 21-4

Sending a Fax from Your Macintosh

Application

(For OS 8.5-9.2).................................................................... 21-5

Setting Up Your Address Book......................................... 21-7

Adding a New Member................................................. 21-7

Adding a New Group.................................................... 21-8

Using Brother TWAIN Scanner Driver with Your Apple

Macintosh

(For OS 8.6-9.2)................................................ 21-9

Accessing the Scanner..................................................... 21-10

Scanning a Document into Your Macintosh G3, G4 or

iMac ............................................................................ 21-11

Settings in the Scanner Window...................................... 21-11

Image........................................................................... 21-11

Scanning Area............................................................. 21-12

Business Card Size...................................................... 21-13

Miscellaneous ............................................................. 21-13

Contrast....................................................................... 21-13

Color Sync Dialog....................................................... 21-14

Scanner Profile............................................................ 21-15

PreScanning an Image..................................................... 21-15

MFC3200C-US-FM6.0

Important Information ..............................................22-1

Standard Telephone and FCC Notices ..................................... 22-1

Federal Communications Commission (FCC)

Declaration of Conformity (For USA Only)................. 22-2

Important....................................................................... 22-3

Industry Canada Compliance Statement

(For Canada Only).................................................... 22-3

International ENERGY STAR

Compliance

Statement.................................................................. 22-3

Important Safety Instructions................................................... 22-4

Trademarks............................................................................... 22-5

Troubleshooting and Routine Maintenance.............23-1

Troubleshooting........................................................................ 23-1

Error Messages.................................................................. 23-1

Original Jam ...................................................................... 23-3

Printer Jam or Paper Jam................................................... 23-4

If You Are Having Difficulty with Your MFC ................. 23-7

How to Improve Print Quality................................................ 23-10

Cleaning the Print Head................................................... 23-10

Print Quality Check......................................................... 23-10

STEP A: Color Block Quality Check ......................... 23-10

STEP B: Alignment Check......................................... 23-11

Packing and Shipping the MFC.............................................. 23-13

Routine Maintenance.............................................................. 23-16

Cleaning the Scanner....................................................... 23-16

Cleaning the MFC Printer Platen .................................... 23-16

Replacing the Ink Cartridges........................................... 23-17

Specifications ................................................................S-1

Product Description....................................................................S-1

Fax..............................................................................................S-1

Printer.........................................................................................S-2

Printing ................................................................................S-2

Controller.............................................................................S-2

Computer Requirements......................................................S-3

Print Media..........................................................................S-3

Consumable Items ...............................................................S-4

xxi

MFC3200C-US-FM6.0

Glossary ........................................................................G-1

Index...............................................................................I-1

Remote Retrieval Access Card ...................................R-1

1 - 1

INTRODUCTION

MFC3200C-US-FM6.0

Introduction

Using This Manual

Thank you for purchasing a Brother Multi-Function Center (MFC). This MFC

has been designed to be simple to use, with LCD screen prompts to guide you

through programming the settings. However, you can use your MFC to its

fullest potential by taking a few minutes to read this manual.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You

will be able to find information about a specific feature or operation by checking

the Index in the back of this manual.

Conventions Used in this Manual

Throughout this manual you’ll see special symbols alerting you to important

information, warnings, and actions to perform. For clarification, and to help you

choose the correct key presses, we’ve added illustrations of some of the LCD

messages.

boldface

Bold typeface identifies a specific key on the MFC control panel.

italics

Italics typeface emphasize an important point, or refer you to related

topic.

bubble dot

Bubble Dot typeface identifies the messages on the LCD of the

MFC.

Additionally, your MFC has a

Reports

key. Press

Reports

and

to print a

list of basic operational steps.

Warnings detail precautions you must take to avoid possible

personal injury.

Cautions specify procedures you must follow or avoid to prevent

possible damage to the MFC.

Note

Notes tell you the proper response for a situation that may

occur.

FYI tips provide details about how the current operation

interacts with other features.

Improper Setup alerts you to devices and procedures that are

not compatible with the MFC.

INTRODUCTION

1 - 2

MFC3200C-US-FM6.0

Product Registration

Fax Test Sheet and Product Registration (USA Only)

After programming your Station ID, please fill in the TEST SHEET included

with your MFC and then fax it to Brother’s Automated Fax Response System as

your first transmission. This will check that your MFC is working properly.

To receive a response, you must have set up your Station ID.

(See

Setting Station ID

, page 5-2.)

When your TEST SHEET is received, a Confirmation Sheet and Product

Registration form will be sent back to your machine. Please fill in the form and

return it to complete your registration.

On-Line Registration (USA and Canada)

Insert the MFL Pro Suite CD-ROM into your CD-ROM drive.

Click

On-Line Registration

to register your product.

In USA only:

1-877-268-9575

1 - 3

INTRODUCTION

MFC3200C-US-FM6.0

MFC-3200C Control Panel Overview

Liquid Crystal Display (LCD)

The LCD displays messages to help you

set up and operate your MFC.

Ink

Cleans the ink print heads and replaces

an ink cartridge.

One Touch Keys:

These 4 keys give you instant access to

8 previously stored auto dial numbers.

Shift

Accesses the second number stored on

each One Touch key (5-8).

Scan to

Lets you scan the next original into your

computer and select the type of

destination: word processing, graphics

or E-mail application.

Copy Keys:

(For the Next Copy Only)

Options

You can quickly and easily select

temporary settings (for the next copy

only).

Color Copy

Makes a full-color copy.

Black Copy

Makes a black-and-white copy.

Hook/Hold

Lets you dial telephone and fax numbers

without lifting the handset.

—

Lets you place telephone calls on hold.

3200C

Fax Printer Copier Scanner PC Fax

8 9 10 11

INTRODUCTION

1 - 4

MFC3200C-US-FM6.0

Reports

Accesses the Reports menu so you can

select a report to print: Help List, Auto

Dial, Fax Activity, Transmission

Verification, User Settings.

Dial Pad

Use to dial phone and fax numbers and

as a keyboard for entering information

into the MFC.

The

key lets you switch the dialing

type during a telephone call from

PULSE

TONE

Search/Speed Dial

Lets you look up numbers stored in the

dialing memory.

Also lets you dial stored phone numbers

by pressing

and a two-digit number.

Redial/Pause

Redials the last number called.

Also inserts a pause in auto dial

numbers.

Fax Keys:

Color Fax Start

Starts sending a color fax.

Black Fax Start

Starts sending a black and white fax.

Fax Resolution

Sets the resolution when you send a fax.

Receive Mode

Use to select how the MFC will handle

incoming calls.

Navigation Keys:

Menu/Set

Lets you access the Menu and

Programming mode, and stores your

settings in the MFC.

Press to scroll forward or backward

while setting a menu selection.

Also, you can use these keys to do an

alphabetical search for the names of

stored numbers.

Volume

Press to scroll through the menus and

options.

When using the speaker, ring or

handset, you can press these keys to

adjust the volume.

Stop/Exit

Stops a fax, cancels an operation, or

exits from the Menu. Also, lets you clear

data remaining in the printer memory.

1 - 5

INTRODUCTION

MFC3200C-US-FM6.0

About Fax Machines

If you’re a first-time MFC user, fax operation might seem a little mysterious.

Soon, you’ll recognize the unusual fax tones on your phone line, and be able to

send and receive faxes easily.

Custom Features

Do You Have Voice Mail on the Phone Line?

If you have Voice Mail on the phone line on which you will install your new

MFC,

there is a strong possibility that Voice Mail and the MFC will conflict

with each other while receiving incoming calls.

Why Should There Be Trouble?

Since both MFCs and Voice Mail pick up the line at the number of rings you

have set, each of them has the ability to keep the other from receiving calls. For

example, if your Voice Mail is set to answer after two rings and your MFC is set

to answer after four, your Voice Mail will keep your MFC from receiving faxes.

If you set Voice Mail and the Brother machine to answer at the same number of

rings, there is no way of knowing which one will answer first. It is important to

remember that neither Voice Mail nor the MFC can pass the call back to the

Recommended Paper for the MFC-3200C

Plain Paper: Xerox 4200

Inkjet Paper: KODAK

Premium Inkjet Paper (Matte)

Glossy Paper: JETPRINT PHOTO

Graphic image paper — Gloss Finish

Transparencies: 3M Transparency Film (CG3410)

Note

When using inkjet paper, glossy paper or transparencies, avoid stacking by

removing each page after copying or receiving faxes.

Note

The output quality depends on the paper type and paper brand.

Visit us at

http://solutions.brother.com

and check the latest recommendations

for paper that can be used with the MFC-3200C.

PAPER

3 - 2

MFC3200C-US-FM6.0

Paper Capacity of Paper Tray

If you want to load thick paper such as postcards, index cards, envelopes and glossy paper

in the paper tray, you must first install the Card Stock Support in the paper tray.

Paper Specifications for Paper Tray

Paper Type Paper Size Capacity

Plain Paper

(Cut Sheet)

Letter, Executive 100 Sheets of 20 lb.

(75 g/m

)

Legal 100 Sheets of 20 lb.

(75 g/m

)

Inkjet Paper Letter 20 Sheets

Glossy Paper* Letter 20

Transparencies Letter 10

Envelopes* DL, COM-10, C5,

Monarch

Postcard* 4"

6" 30

Index Card* 5"

8" 30

Cut Sheet Paper Weight Plain Paper: 17 to 32 lb. (64 to 120 g/m

)

Inkjet Paper: Up to 32 lb. (120 g/m

)

Glossy Paper: Up to 40 lb. (150 g/m

)

Postcard: Up to 45 lb. (170 g/m

)

Index card: Up to 32 lb. (120 g/m

)

Thickness Plain Paper: 0.003 to 0.006 inches (0.08 to 0.15 mm)

Inkjet Paper: Up to 0.006 inches (0.15 mm)

Glossy Paper: Up to 0.007 inches (0.18 mm)

Envelopes: Up to 0.02 inches (0.52 mm)

Postcard: Up to 0.009 inches (0.23 mm)

Index card: Up to 0.006 inches (0.15 mm)

Paper Tray Up to 0.39 inches (10 mm)

Approximately 100 sheets of 20 lb. (75 g/m

)

Output Stacker Approximately 50 sheets of 20 lb. (75 g/m

)

(Transparencies and glossy paper must be picked up

from the output paper support one page at a time.)

3 - 3

PAPER

MFC3200C-US-FM6.0

Print Area

The print area depends on the settings in the application you are using. The

figures below show the unprintable areas on cut sheet paper and envelopes.

(inch)

Paper Type Paper Size

Cut Sheet Letter, Legal

Fax

0.12 0.43 0.25 0.25

Mono

Copy

Color

Copy

Printer

Executive Printer 0.12 0.43 0.13 0.13

Envelopes Printer 0.39 0.79 0.13 0.13

Note

Printer depends on the Printer driver.

The above figures are approximate and the print area may vary depending on

the kind of paper you are using.

Do not use the following types of paper and envelopes:

■

Damaged, curled, wrinkled, or irregularly shaped paper and envelopes

■

Extremely shiny or highly textured paper and envelopes

■

Envelopes with clasps

■

Envelopes of baggy construction

■

Envelopes not sharply creased

■

Embossed envelopes

■

Paper and envelopes already printed with a laser printer

■

Envelopes preprinted on the inside

■

Paper and envelopes that cannot be arranged uniformly when stacked

Cut Sheet Paper

Envelopes

unprintable area

0.12" (3 mm)

0.43" (11 mm)

0.25" (6.4 mm) 0.25" (6.4 mm)

0.39" (9.9 mm)

0.79" (20 mm)

0.13" (3.3 mm) 0.13" (3.3 mm)

ON-SCREEN PROGRAMMING

4 - 1

MFC3200C-US-FM6.0

On-Screen Programming

User-Friendly Programming

We have designed your MFC with on-screen programming using navigation

keys. User-friendly programming helps you take full advantage of all the menu

selections your MFC has to offer.

Since your programming is done on the LCD, we created step-by-step on-screen

prompts to help you program your MFC. All you need to do is follow the

prompts as they guide you through the menu selections and programming

options. Additionally, you can program settings more quickly by pressing

Menu/Set

and the menu number using the dial pad.

Menu Selection Table

You can probably perform most of these programming operations without the

User’s Guide. To help you understand the menu selections, and options that are

found in the MFC programs, use the Menu Selection Table on page 4-3.

Alternating Displays

Sometimes, the LCD alternates between the active setting, and a help message

giving brief instructions about how to proceed. The LCD message you’ll

probably see most often is shown below. When you place an original in the

ADF, it appears to tell you that you can dial a number to send a fax or you can

make a copy.

Note

You can program your MFC by pressing

Menu/Set

followed by the menu

numbers. For example: to set

FAX RESOLUTION

FINE

press

Menu/Set

and to select

FINE

, and then press

Menu/Set

FAX: NO. & START

COPY: NO. & COPY

4 - 2

ON-SCREEN PROGRAMMING

MFC3200C-US-FM6.0

Navigation Keys

You can access the menu mode by

pressing

Menu/Set

. When you enter the

Menu, the LCD scrolls;

Then press

for General Setup Menu

—

Press

for Fax Menu—

—

Press

for Copy Menu—

—

Press

for Test Print

—

You can scroll more quickly through the each menu level by pressing , and

then set an option by pressing

Menu/Set

when that option appears on the LCD.

Then the LCD shows next menu level. Press to scroll to your next menu

selection, and then press

Menu/Set

When you finish setting an option, the LCD shows

ACCEPTED

* Access the Menu

* Go to next menu level

* Accept an option

* Scroll through the

current menu level

* Back to previous menu

level

* Forward to next menu

level

* Exit the Menu

Note

Use to scroll backward if you passed your choices or to save keystrokes.

SELECT & SET

1.GENERAL SETUP

2.FAX

3.COPY

4.TEST PRINT

ON-SCREEN PROGRAMMING

4 - 3

MFC3200C-US-FM6.0

To access the menu, press

Menu/Set

Main Menu

Submenu

Selections

Options Descriptions Page

1. GENERAL

SETUP

1. PAPER

TYPE

—

PLAIN

INKJET

GLOSSY

(4-COLOR/3-COLOR)

TRANSPARENCY

Identifies the

type of paper in

the paper tray.

5-1

2. PAPER SIZE

—

LETTER

LEGAL

Selects the size

of paper.

5-1

3. DATE/TIME

——

Enter date and

time for the LCD

display and

heading on fax

transmissions.

5-2

4. STATION ID

——

Program your

name and fax

number to appear

on each

transmitted page.

5-2

5. VOLUME 1. RING

HIGH

LOW

OFF

Adjusts ring

volume.

5-4

2. BEEPER

HIGH

LOW

OFF

Adjusts volume

level of beeper.

5-4

3. SPEAKER

HIGH

MED

LOW

OFF

Adjusts speaker

volume.

5-5

4. HANDSET

HIGH

LOW

Adjusts handset

volume.

5-5

5. VOLUME

AMPLIFY

(PERMANENT/

TEMPORARY)

OFF

For the hearing-

impaired, you

can set the

volume to the

VOL

AMPLIFY:ON

setting on a

permanent or

temporary basis.

5-6

Note

The factory setting (option) is shown in bold.

Stop

to accept

to Exit

4 - 4

ON-SCREEN PROGRAMMING

MFC3200C-US-FM6.0

To access the menu, press

Menu/Set

Main Menu

Submenu

Selections

Options Descriptions Page

1. GENERAL

SETUP

(Continued)

6. AUTO

DAYLIGHT

—

OFF

Changes for

Daylight Savings

Time

automatically.

5-7

7. TONE/

PULSE

—

TONE

PULSE

Selects dialing

mode

5-7

8. LOCAL

LANGUAGE

(Canada Only)

—

ENGLISH

FRENCH

Allows you to

change the LCD

Language to

French.

See French

Manual

2. FAX 1. SETUP

RECEIVE

1. RING

DELAY

Sets number of

rings before

MFC answers in

FAX ONLY or

FAX/TEL mode.

6-2

2. F/T

RING TIME

Sets the length of

time for “double-

ring” in FAX/

TEL mode.

6-3

3. EASY

RECEIVE

SEMI

OFF

Receive fax

messages without

pressing the Start

key.

6-3

4. REMOTE

CODE

( 51, #51)

OFF

Activate or deactivate

the MFC from a

remote location. You

can also personalize

these codes.

6-5

5. AUTO

REDUCTION

OFF

Reduces the size

of incoming fax

images to fit on

your paper.

6-4

6. POLLING

OFF

Sets up your fax

machine to poll

another MFC.

6-6

Note

The factory setting (option) is shown in bold.

Stop

to accept

to Exit

ON-SCREEN PROGRAMMING

4 - 5

MFC3200C-US-FM6.0

To access the menu, press

Menu/Set

Main Menu

Submenu

Selections

Options Descriptions Page

2. FAX

(Continued)

2. SETUP

SEND

1. CONTRAST

AUTO

S.LIGHT

S.DARK

Changes the

lightness or

darkness of a fax

you are sending.

7-2

2. FAX

RESOLUTION

STANDARD

FINE

S. FINE

PHOTO

Changes the

default setting of

fax resolution.

7-3

3. DELAYED

FAX

—

Sends documents

later.

7-10

4. BATCH

OFF

Sends all delayed

faxes that are to

the same fax

number and at the

same time as one

transmission.

7-10

5. REAL

TIME TX

OFF

NEXT FAX ONLY

You can send a

fax without using

memory.

7-5

6. POLLED

OFF

Sets up your MFC

with a document to

be retrieved by

another fax

machine.

7-11

7. COVERPG

SETUP

NEXT FAX ONLY

OFF

PRINT SAMPLE

Automatically

sends a cover

page you

program.

7-8

8. COVERPAGE

MSG

—

Programs

customized

message for fax

cover page.

7-7

9. OVERSEAS

MODE

OFF

Adjust for

sometimes

difficult overseas

transmissions.

7-9

Note

The factory setting (option) is shown in bold.

Stop

to accept

to Exit

4 - 6

ON-SCREEN PROGRAMMING

MFC3200C-US-FM6.0

To access the menu, press

Menu/Set

Main Menu

Submenu

Selections

Options Descriptions Page

2. FAX

(Continued)

3. SET

AUTO DIAL

1. ONE-TOUCH

DIAL

—

Store One-Touch

Dial so you can

dial by pressing

only one key.

8-1

2. SPEED-

DIAL

—

Store Speed Dial

numbers so you

can dial by

pressing only

four keys.

8-21

3. SETUP

GROUPS

—

Sets up a Group

number for

Broadcasting.

8-3

4. SETUP

REPORTS

1. TRANS-

MISSION

ON+IMAGE

OFF

OFF+IMAGE

Initial setup for

Transmission

Verification

Report and Fax

Activity Report.

11-1

2. ACT.

INTERVAL

OFF

7/4/2 Days

24/12/6 Hours

11-1

5. REMOTE

FAX OPT

1. FAX FWD/

PAGING

OFF

FAX FORWARD

PAGING

Sets MFC to

forward fax

messages–

–

to call your

pager.

10-1

2. FAX

STORAGE

OFF

Stores incoming

faxes in memory

for Remote

Retrieval.

10-2

3. REMOTE

ACCESS

159

Personalizes

code for

retrieving faxes.

10-3

4. PRINT

FAX

—

Prints incoming

faxes stored in

the memory.

6-6

Note

The factory setting (option) is shown in bold.

Stop

to accept

to Exit

ON-SCREEN PROGRAMMING

4 - 7

MFC3200C-US-FM6.0

To access the menu, press

Menu/Set

Main Menu

Submenu

Selections

Options Descriptions Page

2. FAX

(Continued)

6. REMAINING

JOBS

——

Check which

jobs are in

memory or

cancel a Delayed

Fax or Polling

job.

6-7, 7-6

0. TEL

SERVICE

1. DISTINCTIVE

OFF

SET

Uses the phone

company

Distinctive Ring

subscriber service

to register the ring

pattern with the

MFC.

9-3

2. CALLER

DISPLAY #

PRINT REPORT

View or print a list

of the last 30

Caller IDs stored

in memory.

9-4

3. COPY 1. QUALITY

—

NORMAL

FAST

BEST

Select copy

quality.

12-8

2. COLOR

ADJUST

1. RED

R: -

R:-

R: -

Adjust the

amount of Red in

copies.

12-8

2. GREEN

G:-

Adjust the

amount of Green

in copies.

12-8

3. BLUE

B: -

B:-

B: -

Adjust the

amount of Blue

in copies.

12-8

3. CONTRAST

—

Adjust the

contrast.

12-8

4. TEST

———

You can print a

test sample page

to check print

quality and

adjust the

Vertical

Alignment.

23-10

Note

The factory setting (option) is shown in bold.

Stop

to accept

to Exit

4 - 8

ON-SCREEN PROGRAMMING

MFC3200C-US-FM6.0

Key Operations Table

You can use the temporary keys on the control panel to conveniently choose

temporary copy and fax settings. The Key Operations Table below shows the

options they provide.

Press the temporary key repeatedly until you see the option you want; some keys

require pressing

Menu/Set

to select it. For the

Options

key, press to

scroll through the next level of options, and then select the one you want by

pressing

Menu/Set

again.

Keys

Options Descriptions Page

Options

OPT:#OF

COPIES 01

NO.OF COPIES:

Enter the number of copies.

12-3

OPT:PAPER

TYPE

PLAIN

/INK JET/

GLOSSY(4-COLOR or

3-COLOR)/

TRANSPARENCY

Identify the type of paper in the

paper tray.

12-3

OPT:PAPER

SIZE

LETTER

/LEGAL/A4/

POST CARD: 4”

6”

Specify the size of paper.

12-4

OPT:QUALITY

NORMAL

/BEST/FAST

Select the Quality. 12-4

OPT:BRIGHTNESS

- +

Select the degree of Brightness. 12-4

OPT:ELG/RDC 50%, 78% LGL>LTR,

94% A4>LTR,

100%

104% EXE>LTR, 150%,

200%, ZOOM

Select one a fixed reduction or

enlargement ratio, or enter a

percentage between 25% and

400%.

12-5

OPT:SPECIAL 2 IN 1

OFF(1 IN 1)

You can change the layout of copies

on the print media.

12-6

Ink

1.CLEANING BLACK/CYAN

YELLOW/MAGENTA

ALL

These two colors are cleaned

together.

These two colors are cleaned

together.

All four colors are cleaned.

23-10

REPLACE INK

—

23-17

Reports

1.HELP LIST

2.AUTO DIAL

3.FAX ACTIVITY

4.TRANSMISSION

5.USER SETTINGS

Access the Reports menu.

11-2

ON-SCREEN PROGRAMMING

4 - 9

MFC3200C-US-FM6.0

Keys

Options Descriptions Page

Receive

Mode

FAX ONLY

FAX/TEL

TAD:ANSWER MACH.

MANUAL

Select the machine’s Receive

Mode.

6-1

Fax

Resolution

STANDARD

FINE

S.FINE

PHOTO

Black & white / color

Black & white only

7-3

Hook/Hold

See Control Panel Overview, pages 1-3 and 1-4.

Redial/

Pause

Search/

Speed Dial

Receive

Modes

Stop/Exit

Scan to

Color Fax

Start

Black Fax

Start

Shift + Scan to

(Secure Feed)

Color Copy

Black Copy

Note

The factory setting (option) is shown in bold.

5 - 1

INITIAL SETUP

MFC3200C-US-FM6.0

Initial Setup

Getting Started

Setting Paper Type

You can choose the paper type you want to use.

Press

Menu/Set

Press

to select

PLAIN

INK JET

GLOSSY

TRNSPRNCY

(TRANSPARENCY), and then press

Menu/Set

If you selected

GLOSSY

, press to select

GLOSSY:4-COLOR

GLOSSY:3-COLOR

, and then press

Menu/Set

Press

Stop/Exit

Setting Paper Size

You can use three sizes of paper for printing your faxes and copies — letter,

legal and A4. When you change the kind of paper you have loaded in the MFC,

you will need to change the setting for Paper Size so your MFC can fit the

incoming fax on the page.

Press

Menu/Set

Press

to select

LETTER

LEGAL

, and then press

Menu/Set

Press

Stop/Exit

Note

The print quality of black ink varies depending on the kind of glossy paper you

are using. Black ink is used when you select

GLOSSY:4-COLOR. If the

glossy paper you are using repels the black ink, select GLOSSY:3-COLOR,

which simulates black ink by combining the three ink colors.

Note

The MFC ejects paper with printed surfaces face up onto the output paper

support in the front of the MFC. When you use transparencies, remove each

sheet immediately from the output paper support to prevent a paper jam or

curled pages.

1.PAPER TYPE

2.PAPER SIZE

INITIAL SETUP

5 - 2

MFC3200C-US-FM6.0

Setting Date and Time

Your MFC displays the date and time, and prints it on every fax you send.

In the event of a power failure, you may have to reset the date and time. All other

settings remain unaffected.

Press

Menu/Set

Enter the last two digits of the year,

and then press

Menu/Set

Enter two digits for the month (for

example, enter 09 for September, or 10

for October), and then press

Menu/Set

Enter two digits for the day (for example,

06), and then press

Menu/Set

Enter the time in 24-hour format (for

example, enter 15:25 for 3:25 P.M.),

and then press

Menu/Set

Press

Stop/Exit

The LCD now displays the date and time you set whenever the MFC is in

Standby mode.

Setting Station ID

You can store your name, fax number and telephone number in this setting. The

name and fax number will be printed on the fax cover pages and all fax pages

that you send.

Press

Menu/Set

Enter your fax number (up to 20 digits),

and then press

Menu/Set

You must enter a fax number to proceed.

Enter your telephone number (up to 20

digits) and press

Menu/Set

. If your

telephone number and fax number are the

same, enter the same number again.

Use the dial pad to enter your name (up to

20 characters), and then press

Menu/Set

. (See

Entering Text

, page 5-3.)

Press

Stop/Exit

The LCD returns to the date and time.

The telephone number you enter is used only for Cover Page features.

(See

Composing Electronic Cover Page

, page 7-7.)

If your Station ID has already been programmed, the LCD prompts

to make

a change, or

to exit without changing.

3.DATE/TIME

YEAR:XX

MONTH:XX

DAY:XX

TIME:XX:XX

4.STATION ID

FAX:

TEL:

NAME:

5 - 3

INITIAL SETUP

MFC3200C-US-FM6.0

Entering Text

When you are setting certain functions, such as the Station ID, you may need to

type text into the MFC. Most number keys have three or four letters printed

above them. The keys for 0, #, and do not have printed letters because they

are used for special characters.

By pressing the appropriate number key repeatedly, you can access the character

you want.

Inserting Spaces

To enter a space, press once between numbers and twice between characters.

Making Corrections

If you entered a letter incorrectly and want to change it, press

to move the

cursor after the last correct letter. Then press

Stop/Exit

; all letters above and to

the right of the cursor will be deleted. Re-enter the correct characters. You can

also back up and type over incorrect letters.

Repeating Letters

If you need to enter a character that is assigned to the same key as the previous

character, press

to move the cursor to the right.

Special Characters and Symbols

Press ,

, and then press

to move the cursor under the special

character or symbol you want. Then press

Menu/Set

to select it.

Press Key one time two times three times four times

ABC2

DEF3

GH I 4

JKL5

MNO6

PQRS

TUV8

WXYZ

Press for (space) ! “ # $ % & ’ ( ) * + , - . /

Press

for : ; < = > ? @ [ ] ^ _

Press

for É À È Ê Î Ç Ë Ö 0

INITIAL SETUP

5 - 4

MFC3200C-US-FM6.0

Setting the Ring Volume

Press

Menu/Set

Press

select (

OFF

LOW

HIGH

and then press

Menu/Set

Press

Stop/Exit

—

You can adjust the ring volume when your MFC is idle. You can turn the ring

OFF

or you can select a ring volume level.

Press to adjust the volume level. With each key press, the MFC rings so

you can hear the active setting as the LCD shows it. Each key press changes the

volume. The new setting will remain until you change it again.

Setting the Beeper Volume

You can set the beeper to

LOW

HIGH

OFF

. The default setting is

LOW

When the beeper is set to

LOW

HIGH

, the MFC beeps every time you press

a key or make an error and when fax sending or receiving is finished.

Press

Menu/Set

Press

to select your option.

When the LCD shows the option you want, press

Menu/Set

Press

Stop/Exit

If you do not enter a fax number, no additional information can be entered.

NOTICE

The Telephone Consumer Protection Act of 1991 makes it unlawful

for any person to use a computer or electronic device to send any

message via a telephone fax machine unless such messages clearly

contain, in a margin at the top or bottom of each transmitted page,

or on the first page of the transmission, the date and time it is sent

and an identification of the business or other entity or other

individual sending the message and the telephone number of the

sending machines or such business, other entity or individual.

In order to program this information into your MFC, complete the

steps described on page 5-2.

1.RING

2.BEEPER

5 - 5

INITIAL SETUP

MFC3200C-US-FM6.0

Setting the Speaker Volume

Press

Menu/Set

Press

to select

LOW

MED

HIGH

OFF

and then press

Menu/Set

Press

Stop/Exit

—

If you are using

Hook/Hold

, you can adjust the speaker volume while dialing.

You can turn the speaker off or you can select a speaker volume level. The

default setting is the lowest volume.

Press

to adjust the volume level. With each key press, the volume changes

as the LCD shows the active setting. The new setting will remain until you

change it again.

Setting the Handset Volume

Press

Menu/Set

Press to select

HIGH

(or

LOW

), and then press

Menu/Set

Press

Stop/Exit

—

You can adjust the handset volume any time you are talking on the telephone.

There are two handset volume levels,

LOW

and

HIGH

. The default setting is

LOW

Press to adjust the volume level. The LCD shows the setting you are

choosing. The new setting will remain until you change it again.

3.SPEAKER

4.HANDSET

INITIAL SETUP

5 - 6

MFC3200C-US-FM6.0

Choosing the Handset Volume (For Volume Amplify)

Before you begin to use the machine, you must decide if you need to set the

handset volume to

VOL AMPLIFY: ON

for a user who is hearing-impaired.

The AMPLIFY volume level complies with FCC standards.

VOLUME AMPLIFY: OFF

This default setting is appropriate if

none

of the users are hearing-impaired.

During a conversation, users can press Volume on the control panel to

adjust the volume to

LOW

HIGH

. When the handset is replaced, the handset

volume will remain until you change it again.

VOLUME AMPLIFY: ON—TEMPORARY

This setting is appropriate if

some

of the users are hearing-impaired. During a

conversation, users can press Volume

on the control panel to adjust the

volume to

LOW

HIGH

AMPLIFY

. When the handset is replaced, the

handset volume returns to the default setting of

LOW

VOLUME AMPLIFY:ON

—

PERMANENT

Choose

VOL AMPLIFY:ON

—

PERMANENT

all

of the users are

hearing-impaired. During a conversation, users can press Volume

on the

control panel to adjust the volume to

LOW

HIGH

AMPLIFY

. When the

handset is replaced, the handset volume returns to the default setting of

AMPLIFY

WARNING

It is important that you do NOT choose PERMANENT unless ALL the

users are hearing-impaired.

Otherwise, the default setting of

AMPLIFY

may

damage the hearing of some users.

Setting Volume Amplify

Please carefully read

Choosing the Handset Volume

on page 5-6 before you do

the following steps:

Press

Menu/Set

When you press Volume

on the control panel to adjust the volume, the

LCD shows the setting you are choosing. Each key press changes the volume

to the next setting.

5.VOLUME AMPLIFY

5 - 7

INITIAL SETUP

MFC3200C-US-FM6.0

none

of the users are hearing-impaired,

press

to select

VOL AMPLIFY:OFF?

and then press

Menu/Set

and go

to Step 4—

—

some

all

of the users are hearing-impaired, select

VOL AMPLIFY:ON?

and then press

Menu/Set

If all the users are hearing-impaired,

press

to select

PERMANENT?

and then press

Menu/Set

—

If only

some

of the users are hearing-impaired, select

TEMPORARY?

, and

then press

Menu/Set

Press

Stop/Exit

Turning On Automatic Daylight Savings Time

You can set the machine to change automatically for Daylight Savings Time. It

will reset itself forward one hour in the Spring and backward one hour in the

Fall. Make sure you have set the correct day and time in the DATE/TIME

setting.

Press

Menu/Set

Press

to select

(or

OFF

), and then press

Menu/Set

Press

Stop/Exit

Setting Tone/Pulse Dialing Mode

Your MFC comes set to accommodate tone dialing service

(multi-frequency). If you have pulse dialing service (rotary), you need to change

the dialing mode.

Press

Menu/Set

Press to select PULSE (or TONE), and then press Menu/Set.

Press Stop/Exit.

Memory Storage

In the event of a power failure, all settings in the GENERAL SETUP, SETUP

RECEIVE, SET AUTO DIAL, SETUP REPORTS, REMOTE FAX OPT,

COPY, plus the COVERPG SETUP and COVERPAGE MSG settings (from

SETUP SEND) are stored permanently. You may have to reset the date and

time.

VOL AMPLIFY:ON?

PERMANENT?

TEMPORARY?

6.AUTO DAYLIGHT

7.TONE/PULSE

SETUP RECEIVE

6 - 1

MFC3200C-US-FM6.0

Setup Receive

Basic Receiving Operations

Choosing the Receive Mode

There are three different receive modes for your MFC. You may choose the

mode that best suits your needs by pressing

Receive Mode

repeatedly until the

LCD shows the setting you want to use.

*In FAX/TEL mode you must set the Ring Delay and F/T Ring Time. If you have

extension phones on the line, keep the Ring Delay set to

rings.

LCD How it works When to use it

FAX ONLY

(automatic receive)

The MFC automatically

answers every call as a fax.

For dedicated fax lines.

You cannot receive a voice

call but you can call out.

FAX/TEL

(fax/telephone)

The MFC controls the line

and automatically answers

every call.

If the call is a fax it will

receive the fax. If the call is

not a fax it will ring

(double-ring) for you to

pick up the call.

You cannot have an

answering machine on the

same line, even if it is on a

separate wall jack on the

same line.

You cannot use the

telephone company’s Voice

Mail in this mode.

TAD:ANSWER

MACH.

(external telephone

answering device)

The external TAD

automatically answers

every call. Voice messages

are stored on the external

TAD. Fax messages are

printed.

Use this mode if you have

an external answering

machine on your phone

line.

MANUAL

(manual receive)

You control the phone line

and must answer every call

yourself.

Use this mode when you

are using a computer

modem on the same line or

if you receive very few fax

messages.

You can also use this mode

with Distinctive Ring.

6 - 2

SETUP RECEIVE

MFC3200C-US-FM6.0

To Select or Change Your Receive Mode

Press

Receive Mode

. The LCD shows the selection.

Continue to press

Receive Mode

until your new selection appears. After two

seconds the LCD returns to the date and time display, along with your new

Receive Mode setting.

Setting Ring Delay

The Ring Delay setting determines the number of times the MFC rings before it

answers. If you have extension phones on the same line as the MFC, or

subscribe to the telephone company’s Distinctive Ring service, keep the Ring

Delay default setting of

. (See

Easy Receive

, page 6-3 and

Operation from

Extension Telephones

, page 6-5.)

Press

Menu/Set

Press

to select how many times the line rings before the MFC answers

(00–04), and then press

Menu/Set

. If you select 00, the line doesn’t ring at all.

Press

Stop/Exit

If you are changing the Receive Mode while in another operation, the LCD

returns to that operation.

FAX ONLY

MANUAL

FAX/TEL

TAD:ANSWER MACH.

3200C

Fax Printer Copier Scanner PC Fax

Current Receive Mode

09/06 15:25 FAX

1.RING DELAY

SETUP RECEIVE

6 - 3

MFC3200C-US-FM6.0

Setting the F/T Ring Time (For FAX/TEL Mode Only)

If you set the receive mode to FAX/TEL, you’ll need to determine how long the

MFC will send you its special double-ring when you have a voice call. This

ringing happens

after

the initial ringing from the phone company. Only the

MFC rings, for 20, 30, 40 or 70 seconds; no other phones on the same line ring

the special double-ring. However, you can answer the call on any extension

phone (in a separate wall jack) on the same line as the MFC. (See

Operation

from Extension Telephone

, page 6-5.)

Press

Menu/Set

Press

to select how long the fax machine will ring to alert you that you have

a voice call, and then press

Menu/Set

Press

Stop/Exit

Now, when a call comes in and the MFC is set to FAX/TEL mode, all phones

on this line will ring the number of times you selected in Ring Delay.

You can let the MFC answer and detect if it’s a fax or voice call. If it’s a fax call,

the MFC prints the fax. If it’s a voice call, the MFC signals you with a double-

ring for the length of time you selected in F/T Ring Time.

Easy Receive

When you use this feature, you don’t have to press

Black Fax Start

when you

answer a fax call and hear calling beeps. Just hold the handset and wait a few

seconds. When you see

RECEIVING

on the LCD or when you hear “chirps”

through the handset of an extension phone connected to another wall jack, just

replace the handset. Your fax machine does the rest. Selecting

allows the

MFC to receive fax calls automatically, even if you lift the handset of an

extension or external phone. Selecting

SEMI

lets the MFC receive the call only

if you’ve answered it at the MFC. Selecting

OFF

means you’ll have to activate

the MFC yourself, by pressing

Black Fax Start

or by pressing

if you

are not at your MFC.

(See

Operation from Extension Telephones

, page 6-5 and

For FAX/TEL Mode Only

page 6-5.)

Even if the caller hangs up during the double-ringing, the MFC continues for

the set time.

Note

If you’ve set the feature to

, but your MFC doesn’t automatically connect a

fax call when you lift an external or extension phone handset, press the Fax

Receive code

. At the MFC, lift the handset and then press

Black Fax

Start

Note

If you send faxes from a computer on the same phone line and the MFC

intercepts them, set Easy Receive to OFF.

2.F/T RING TIME

RING TIME:20 SEC

6 - 4

SETUP RECEIVE

MFC3200C-US-FM6.0

Press

Menu/Set

Use to select

SEMI

, or

OFF,

and then press

Menu/Set

Press

Stop/Exit

Printing a Reduced Incoming Fax (Auto Reduction)

You can always reduce the size of an incoming fax to a fixed percentage,

regardless of the size of the paper in your MFC.

lets your MFC choose the

level of reduction for you.

Press

Menu/Set

Use

to select

(or

OFF

and then press

Menu/Set

Press

Stop/Exit

Note

If incoming faxes show that information in the left and right margins has been

cut off, make sure this Auto Reduction feature is turned on.

FOR YOUR INFORMATION

If one or more ink cartridges are empty, the MFC will stop printing to protect

the print heads; black & white faxes will be received into memory. The MFC-

3200C’s “handshake” will request that color faxes be sent as black & white.

If the sending machine has the feature to send color faxes in black & white,

they can be received into memory also.

Replace the empty ink cartridges to print the faxes from memory.

If the MFC runs out of paper, it stops printing and receives faxes into memory.

Add paper, and then press

Black Fax Start

to print the faxes.

3.EASY RECEIVE

5.AUTO REDUCTION

SETUP RECEIVE

6 - 5

MFC3200C-US-FM6.0

Advanced Receiving Operations

Operation from Extension Telephones

If you answer a fax call on an extension phone or on an external phone in the

EXT. jack, you can make your MFC take over by using the Fax Receive Code.

When you press the Fax Receive Code

, the MFC starts to receive a fax.

(See

Easy Receive

, page 6-3.)

If the MFC answers a voice call and double-rings for you to take over, use the

Telephone Answer Code

to take the call at an extension phone.

(See

Setting F/T Ring Time

, page 6-3.)

If you answer a call, and no one is on the line, assume you’re receiving a fax. At

the MFC phone press

Black Fax Start

, and then hang up. At an extension

phone, press

, wait for fax receiving tones (chirps), and then hang up. At

an external phone, press

and wait for the phone to be disconnected before

you hang up (the LCD shows

RECEIVING

). (Your caller will have to press

Black Fax Start

to send the fax.)

For FAX/TEL Mode Only

When the MFC is in FAX/TEL mode, it will use the F/T Ring Time (double-

ringing) to alert you to a voice call. If you’re at the MFC, you can lift the handset

to answer.

If you’re at an extension phone, you’ll need to lift the handset during the F/T

Ring Time, and then press

between the double-rings. If no one is on the

line or if someone wants to send you a fax, send the call back to the MFC by

pressing

Using a Cordless External Handset

If your cordless telephone is connected to the EXT. jack of the MFC and you

typically carry the cordless handset elsewhere, it is easier to answer calls during

the Ring Delay. If you let the MFC answer first, you will have to answer using

the cordless and then go to the MFC so you can press

Hook/Hold

to transfer

the call to the cordless handset.

Changing the Remote Codes

Remote Codes might not work with some telephone systems. The preset Fax

Receive Code is

. The preset Telephone Answer Code is

Note

If you are always disconnected when accessing your external TAD remotely,

try changing the Fax Receive Code from

and the Telephone

Answer Code from

5 1 to 9 9 9.

6 - 6

SETUP RECEIVE

MFC3200C-US-FM6.0

Press

Menu/Set

Press

to select

(or

OFF

and then press

Menu/Set

If you want to, enter a new Fax Receive

Code, and then press

Menu/Set

If you want to, enter a new Telephone

Answer Code, and then press

Menu/Set

Press

Stop/Exit

Printing a Fax in Memory

If you set Fax Storage to

for remote retrieval, you can still print a fax from

the memory when you are at your MFC. (See

Setting Fax Storage

, page 10-2.)

Press

Menu/Set

Press

Black Fax Start

After printing is finished, press

Stop/Exit

Polling

Polling is the process of retrieving faxes from another MFC. You can use your

fax machine to “poll” other machines, or you can have someone poll your MFC.

All parties involved in polling need to set up their fax machines to accommodate

polling. When someone polls your MFC to receive a fax, they pay for the call;

if you poll someone’s fax machine to receive a fax, you pay for the call.

Setting Up Polling Receive

Polling Receive is when you call another fax machine to receive a fax from it.

Press

Menu/Set

Press

to select POLLING RX: ON,

and then press Menu/Set.

Enter the fax number you are polling.

Press Black Fax Start.

The LCD shows DIALING.

Some fax machines do not respond to the Polling feature.

REMOTE ACT.:ON?

4.REMOTE CODE

FAX RECEIVE:

TEL ANSWER:#51

4.PRINT FAX

6.POLLING RX

SETUP RECEIVE

6 - 7

MFC3200C-US-FM6.0

Setting Up Sequential Polling Receive

Your MFC can request documents from several fax units in a single operation.

Afterward, a Sequential Polling Report will be printed.

Press

Menu/Set

Press

to select

POLLING RX: ON

and then press

Menu/Set

Specify the destination fax machines you wish to poll using One Touch, Speed

Dial, a Group or the dial pad. You must press

Menu/Set

between each location.

Press

Black Fax Start

Your MFC will poll each number or group number in turn for a document.

Canceling a Scheduled Job

You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling

Transmit. (See

Checking Job Status

, page 7-5.)

Press

Menu/Set

. Any waiting jobs

appear on the LCD. If no job is waiting,

the LCD shows

NO JOB WAITING

If you have more than two jobs waiting, press

to select the job you want to

cancel, and then press

Menu/Set

—

If you have only one job waiting, go to Step 3.

Press

to cancel—

—Press

to exit without canceling.

To cancel another job, return to Step 2.

Press

Stop/Exit

6.POLLING RX

6.REMAINING JOBS

7 - 1

SETUP SEND

MFC3200C-US-FM6.0

Setup Send

Before You Begin

Before you begin sending faxes, please be sure to read all the instructions and

cautions listed below for placing originals in the automatic document feeder.

Using the ADF (Automatic Document Feeder)

■

Documents must be between 3.5 and 8.5 inches wide and 5 and 14 inches long.

■

Make sure you place originals

face down

top edge first

■

Adjust the paper guides to fit the width of your document.

■

The automatic document feeder (ADF) can hold up to 20 pages, feeding each

one individually through the MFC. Use standard (20 lb./75g/m

) paper when

using the ADF.

Fan the paper, and then stagger the pages in the ADF as shown:

DO NOT

use curled, wrinkled, folded, or ripped paper, or paper with staples,

paper clips, paste or tape attached.

DO NOT

use cardboard, newspaper or

fabric.

Make sure documents written with ink are completely dry.

Originals are Face

Down in the ADF

Paper Guides

Approx. 1/2 inch

SETUP SEND

7 - 2

MFC3200C-US-FM6.0

Sending Faxes with Multiple Settings

When you send a fax you can choose any

combination of these settings: set the

contrast or resolution; send using

overseas mode, delayed fax, polling

transmission or real time transmission.

After each menu selection is accepted, the LCD will ask if you want to enter

other settings:

■

Press

if you want to select additional settings. The LCD returns to the

SETUP SEND

—

Press

if you are finished choosing settings, and then go to the next step.

Basic Sending Operations

Contrast

If your document is very light or very dark, you might want to set the contrast.

Use

S.LIGHT

to send a very light document. Use

S.DARK

to send a very dark

document.

Place the original face down in the ADF.

Press

Menu/Set

Press to select

AUTO

S.LIGHT

S.DARK

, and then press

Menu/Set

Press

if you want to select additional settings. The LCD returns to the

SETUP

SEND

menu—

—Press

if you are finished choosing settings, and

then go to Step 5.

Enter a fax number.

Press

Black Fax Start

to send a fax.

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

1.CONTRAST

7 - 3

SETUP SEND

MFC3200C-US-FM6.0

Fax Resolution

When you have a document in the ADF, you can use the

FAX Resolution

key

to temporarily change the setting. Press

FAX Resolution

repeatedly until the

LCD shows the setting you want.

—

You can change the default setting.

Press

Menu/Set

Press to select the resolution you

want, and then press

Menu/Set

Press

Stop/Exit

STANDARD

—Suitable for most typed documents.

FINE

—Good for small print; transmits a little slower than Standard resolution.

S. FINE

—Good for small print or artwork; transmits slower than Fine

resolution (black and white only).

PHOTO

—Use when original has varying shades of gray; this is the slowest

transmission time (black and white only).

Manual Transmission

Manual transmission lets you hear the dial tone, ringing and fax receiving tones

while sending a fax.

Place the original face down in the ADF.

Pick up the handset and listen for a dial tone—

—press

Hook/Hold

and

listen for a dial tone.

Enter the fax number you want to call. You can enter the digits using the dial pad,

or you can enter a One Touch or Speed Dial number or you can call using Search.

(See

One Touch Dialing

, page 8-5.)

When you hear the fax tone, press

Black Fax Start

Replace the handset.

Automatic Transmission

This is the easiest way to send a fax.

IMPORTANT

: Do

not

pick up the

handset, or press

Hook/Hold

to listen for a dial tone.

Place the original face down in the ADF.

Enter the fax number using the dial pad, One Touch, Speed Dial or Search.

(See

Speed Dialing

, page 8-5.)

Press

Black Fax Start.

2.FAX RESOLUTION

SETUP SEND

7 - 4

MFC3200C-US-FM6.0

Color Fax Transmission

Your MFC allows you to transmit a color fax.

Place the original face down in the ADF.

Enter the fax number using the dial pad, Speed Dial or Search.

Press

Color Fax Start

Manual and Automatic Fax Redial

If you’re sending a fax manually

and the line is busy, press

Redial/Pause

try again. Anytime you want to make a second call to the last number dialed,

press

Redial/Pause

to save time.

If you’re sending a fax automatically

and the line is busy, the MFC will

automatically redial (up to three times at 5 minute intervals).

Dual Access (Not Available for Color Faxes)

You can scan

up to

50 documents into the fax memory, even while the machine

is receiving or sending another fax (from memory). You can set temporary

settings for each fax you’re scanning, except Polling.

If you try to scan and store a 51st fax, the MFC will send it immediately, without

storing it in memory.

Place the original face down in the ADF.

Enter the fax number.

Press

Black Fax Start

. The MFC scans the original and the LCD shows the

job number (#XXX) of the fax and how much memory is available. Then the

MFC starts dialing. You can immediately repeat Steps 1 to 3 for the next fax.

When you are sending a color fax, the MFC starts sending the fax without

scanning the original into memory.

Note

If you get a

OUT OF MEMORY

message while scanning the first page of a

fax, press

Stop/Exit

to cancel scanning. If you get a

OUT OF MEMORY

message while scanning a subsequent page, you can press

Black Fax Start

transmit the pages scanned so far, or press

Stop/Exit

to cancel the operation.

Note

Your machine normally operates in Dual Access mode. However, to send a

color fax, you must override Dual Access and use Real Time Transmission.

The number of pages you can scan into memory varies with the data they

contain.

7 - 5

SETUP SEND

MFC3200C-US-FM6.0

Real

Time Transmission

When you are sending a fax, the MFC will scan originals into memory before

sending. Then, as soon as the phone line is free, the MFC will start dialing and

sending the fax. If memory becomes full, the MFC will send the document in

real time (even if

REAL TIME TX

is set to

OFF

Sometimes you may want to send an important document immediately, without

waiting for memory transmission. You can set

REAL TIME TX

Place the original face down in the ADF.

Press

Menu/Set

To change the default setting, press

select

(or

OFF

), and then press

Menu/Set

Go to Step 5—

—For the next fax transmission only, press

to select

NEXT FAX ONLY

, and then press

Menu/Set

For the next fax only, press

to select

(or

OFF

and then press

Menu/Set

Press

if you want to select additional settings. The LCD returns to the

SETUP SEND

menu—

—Press

if you are finished choosing settings, and

then go to Step 6.

Enter fax number, and then press

Black Fax Start

Checking Job Status

Check which jobs are still waiting in memory to be sent. (If no jobs are waiting,

the LCD shows

NO JOB WAITING

.) (

See

Canceling a Job in Memory

, page 7-

6.)

Press

Menu/Set

, 2, 6.

If you have multiple jobs waiting, press to scroll through the list.

Press Stop/Exit.

If you are sending a color Fax, the MFC will send it in real time even if

REAL TIME TX is set to OFF.

5.REAL TIME TX

SETUP SEND

7 - 6

MFC3200C-US-FM6.0

Canceling a Job in Memory

You can cancel tasks you’ve scheduled, such as Polling Transmit, or faxes

waiting in Memory to be sent. (See

Checking Job Status

, page 7-5.)

Press

Menu/Set

Any waiting jobs appear on the LCD.

If no jobs are waiting, the LCD shows

NO JOB WAITING

If you have more than two jobs waiting, press

to select the job you want to

cancel, and then press

Menu/Set

—

If you have only one job waiting, go to Step 3.

Press

to cancel—

—Press

to exit without canceling.

To cancel another job, return to Step 2.

Press

Stop/Exit

6.REMAINING JOBS

7 - 7

SETUP SEND

MFC3200C-US-FM6.0

Advanced Sending Operations

Composing Electronic Cover Page

The cover page is generated at the receiving party’s machine. Your cover page

includes the name stored in the One Touch or Speed Dial memory. If you’re

dialing manually, the name is left blank.

The cover page indicates your Station ID and the number of pages you’re

sending. If you have Cover page Setup set to ON, the number of pages remains

blank. (

Menu/Set

) (See

Setting Station ID

, page 5-2.)

You can select a comment to include on your cover page.

Instead of using one of the comments above, you can enter up to two customized

messages, each 27 characters long. Use the chart on page 5-3 to help enter

characters. (See

Composing Your Own Comments

below.)

Most of the

SETUP SEND

menu selections are temporary settings that allow

you to make adjustments for each document you send. However, so you can set

up your cover page and cover page comments in advance, the Cover Page Setup

and Cover Page Message features will change the default settings.

Composing Your Own Comments

You can set up two custom comments.

Press

Menu/Set

Press

to choose position 5 or 6 for your customized comment, and then

press

Menu/Set

Use the dial pad to enter your customized comment, and then press

Menu/Set

(See

Entering Text

, page 5-3.)

Press

if you want to select additional settings. The LCD returns to the

SETUP

SEND

menu—

—Press

to exit.

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

5.(USER DEFINED)

6.(USER DEFINED)

8.COVERPAGE MSG

SETUP SEND

7 - 8

MFC3200C-US-FM6.0

Cover Page for the Next Fax Only

Make sure the Station ID is set up (see page 5-2). This feature does not work

without the Station ID.

You can set the fax to send a cover page with a particular document. This cover

page will include the number of pages in your document.

Place the original face down in the ADF.

Press

Menu/Set

When LCD shows

NEXT FAX ONLY?

and then press

Menu/Set

Press

to select

(or

OFF

), and then press

Menu/Set

Press

to select one of the standard or custom comments, and then press

Menu/Set

Enter two digits to indicate the number of pages you are sending, and then press

Menu/Set

. (For example, press

for 2.)

(Enter

to leave the number of pages blank. If you make a mistake, press

to back up and re-enter the number of pages.)

Press

if you want to select additional settings. The LCD returns to the

SETUP

SEND

menu—

—Press

if you are finished choosing settings.

Enter the fax number you’re calling.

Press

Black Fax Start

Always Send a Cover Page

Make sure the Station ID is set up (see page 5-2). This feature does not work

without the Station ID.

You can set the MFC to send a cover page whenever you send a fax. The number

of pages in your fax is not included when you use this setting.

Press

Menu/Set

Press to select COVERPAGE:ON?, and then press Menu/Set.

If you selected ON, press to select one of the standard or custom

comments, and then press Menu/Set.

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu—OR—Press 2 to exit if you are finished choosing settings.

7.COVERPG SETUP

7 - 9

SETUP SEND

MFC3200C-US-FM6.0

Using a Printed Cover Page

If you prefer using a printed cover page that you can write on, you can print the

sample page and attach it to your fax.

Press

Menu/Set

Press

to select

PRINT SAMPLE?

, and then press

Menu/Set

Press

Black Fax Start

. Your MFC prints a copy of your cover page.

Press

Stop/Exit

Overseas Mode

After you send a fax using this feature, the feature turns itself off.

Place the original face down in the ADF.

Press

Menu/Set

Press

to select

(or

OFF

and then press

Menu/Set

Press

if you want to select additional settings. The LCD returns to the

SETUP SEND

menu—

—Press

if you are finished choosing settings, and

then go to Step 5.

Enter the fax number you’re calling.

Press

Black Fax Start

7.COVERPG SETUP

- - -

TO:

FROM:

COMMENT:

FAX:

TEL:

COVER PAGE

PAGE[S] TO FOLLOW

9.OVERSEAS MODE

SETUP SEND

7 - 10

MFC3200C-US-FM6.0

Delayed FAX (Not Available for Color Faxes)

During the day you can store

up to

50 documents in memory for delayed

sending. Transmission of these documents will begin at the time of day you

enter in Step 3, which shows the time you entered last. Press

Menu/Set

accept it, or enter another time for this fax.

Place the original face down in the ADF.

Press

Menu/Set

Enter the time you want the fax to be sent

(in 24-hour format), and then press

Menu/Set

. (For example, enter 19:45 for

7:45 PM.)

Press

to leave the originals waiting in

the ADF—

—Press

to scan the

original into memory.

Press

if you want to select additional settings. The LCD returns to the

SETUP SEND

menu—

—Press

if you are finished choosing settings, and

then go to Step 6.

Enter the fax number.

Press

Black Fax Start

. The MFC will wait to send the fax at the time you set.

Delayed Batch Transmission

(Not Available for Color Faxes)

Before sending the delayed faxes, your Brother machine will economize by

sorting all the documents in memory by destination and scheduled time. All

delayed faxes scheduled at the same time to the same fax number will be sent as

one transmission.

Press

Menu/Set

Press

to select

(or

OFF

and then press

Menu/Set

Press

Stop/Exit

The number of documents you can scan into memory varies with the data they

contain.

3.DELAYED FAX

1.DOC 2.MEMORY

4.BATCH TX

7 - 11

SETUP SEND

MFC3200C-US-FM6.0

Setting Up Polled Transmit

(Not Available for Color Faxes)

Polled Transmit is when you set up your MFC to wait with a document so

another fax machine can retrieve it.

Place the original to be retrieved face down in the ADF.

Press

Menu/Set

Press to choose

ON (

OFF)

and then press

Menu/Set

Press

to leave the originals waiting in

the ADF—

—Press

to scan the

original into memory.

Press

if you want to select additional settings. The LCD returns to the

SETUP SEND

menu—

—Press

if you are finished choosing settings,

and then go to step 6.

Press

Black Fax Start

Note

If you pressed

in Step 4, the original remains in the ADF until your MFC is

polled. If you must use your MFC before the polled transmit occurs, you must

first cancel this job.

6.POLLED TX

1.DOC 2.MEMORY

AUTO DIAL NUMBERS AND DIALING OPTIONS

8 - 1

MFC3200C-US-FM6.0

Auto Dial Numbers

and Dialing Options

Storing Numbers for Easy Dialing

You can set up your MFC to do three types of easy dialing: One Touch, Speed

Dial and Groups for Broadcasting faxes.

Storing One Touch Dial Numbers

You can store 8 fax/telephone numbers that

you can dial by pressing one key (and

Black Fax Start

). To access numbers 5 to

8, hold down

Shift

. When you press a One

Touch dial location, the LCD shows the

name or number as the call is dialed.

(See

One Touch Dialing

, page 8-5.)

One Touch keys are the 4 keys (numbers 5 to 8) located to the left of the dial pad.

Press

Menu/Set

Press the One Touch key where you want to store a number.

The LCD shows the location you selected.

Enter a number (up to 20 digits), and then press

Menu/Set

. If you want to enter

a pause in the dialing sequence (for example, to wait for an “outside line”), press

Redial/Pause

as you’re entering digits. A dash appears on the LCD. Pressing

Redial/Pause

enters a 3.5 second pause when the number is dialed.

Use the dial pad to then enter the name

(up to 15 characters), and then press

Menu/Set

. You can use the chart on

page 5-3 to help you enter letters—

—To store the number without a name,

press

Menu/Set

Return to Step 2 to store another One Touch number—

—Press

Stop/Exit

When you dial an auto dial number, the LCD shows the name you’ve stored, or,

if you haven’t stored a name, the number you’ve stored.

If you loose electrical power, auto dial numbers in memory will

not

be lost.

(For USA only) For your convenience, One Touch key

is pre-programmed

for the Brother fax back system. You can change it by storing your own auto

dial number in its place. (Please see

Changing One Touch and Speed Dial

Numbers

, page 8-2.)

1.ONE-TOUCH DIAL

NAME:

8 - 2

AUTO DIAL NUMBERS AND DIALING OPTIONS

MFC3200C-US-FM6.0

Storing Speed Dial Numbers

You can store Speed Dial numbers, so when you dial you will have to press only

five keys (Search/Speed Dial, #, the two-digit location, and Black Fax Start).

The MFC has 100 Speed Dial locations.

Press

Menu/Set

Use the dial pad to enter a two-digit

location (00-99), and then press

Menu/Set

Enter the number (up to 20 digits),

and then press

Menu/Set

Use the dial pad to enter the name (up to

15 characters), and then press

Menu/Set

. You can use the chart on

page 5-3 to help you enter letters—

—

Press

Menu/Set,

and then go to Step 5 to store the number without a name.

Return to Step 2 to store another Speed Dial number—

—Press

Stop/Exit

Changing One Touch and Speed Dial Numbers

If you try to store a One Touch

or Speed Dial number in a location where a

number is already stored, the LCD shows

the current name stored there, and then prompts you to either:

Press

to change the stored number—

— Press

to exit without making a

change.

Enter a new number, and then press

Menu/Set

■

If you want to erase the whole number, press

Stop/Exit

when the cursor is

to the left of the digits. The letters above and to the right of the cursor will be

deleted.

■

If you want to change a digit, use or to position the cursor under the

digit you want to change, and then type over it.

Follow the directions beginning at Step 4 in

Storing One Touch Numbers

and

Storing Speed Dial Numbers

Note

If you need to store a pause longer than 3.5 seconds, press

Redial/Pause

two

or more times.

Note

You can store Groups (for Broadcasting) on the One Touch keys.

2.SPEED-DIAL

SPEED-DIAL? #

#05:

NAME:

1.CHANGE 2.EXIT

AUTO DIAL NUMBERS AND DIALING OPTIONS

8 - 3

MFC3200C-US-FM6.0

Setting Up Groups for Broadcasting

Groups, which can be stored on a One Touch key or a Speed Dial location, allow

you to send the same fax message to many fax numbers by pressing only a One

Touch key and

Black Fax Start

Search/Speed Dial

, the two-digit

location and

Black Fax Start

First

, you’ll need to store each fax number as a

One Touch or Speed Dial number.

Then

, you can combine them into a Group.

Each Group uses up a One Touch key or a Speed Dial location

. Finally, you can

have up to six small Groups, or you can assign up to 107 numbers to one large

Group.

(See

Storing One Touch Dial Numbers

, page 8-1 and

Storing Speed Dial Numbers

page 8-2.)

Press

Menu/Set

Decide where you wish to store the

Group

—

AND

—

Press a One Touch Key

—

Press

Search/Speed Dial

and enter the two-digit location, and then press

Menu/Set.

(For example, press One Touch key 2 for Group 1.)

Use the dial pad to enter the Group

number, and then press

Menu/Set

(For example, press

for Group 1.)

To include One Touch or Speed Dial

numbers in the Group, enter them as if

you were dialing.

For example, for One Touch key

, and

then press One Touch key

. For Speed

Dial location 09, press

Search/Speed

Dial

, then press

on the dial pad. The

LCD shows 05, #09.

Press

Menu/Set

to accept the numbers for this Group.

Use the dial pad and the chart on

page 5-3 to enter a name for the Group,

and then press

Menu/Set

(For example, NEW CLIENTS).

Press

Stop/Exit

You can print a list of all One Touch and Speed Dial numbers. (See Chapter 11,

Printing Reports

3.SETUP GROUPS

PRESS SPEED DIAL

OR ONE-TOUCH KEY

SETUP GROUP:G0

G01:

ENTER & SET KEY

G01:*O5#O9

NAME:

8 - 4

AUTO DIAL NUMBERS AND DIALING OPTIONS

MFC3200C-US-FM6.0

Dialing Options

You can use your MFC to make telephone calls by dialing manually or by using

Search, One Touch or Speed Dial memory. When you dial an auto dial number,

the LCD shows the name you’ve stored, or, if you haven’t stored a name, the

fax number you’ve stored.

Manual Dialing

Manual dialing is simply pressing all of the digits of the phone number.

Pick up the handset—

— press

Hook/Hold

When you hear a dial tone, dial the call using the dial pad.

If you pressed

Hook/Hold

to dial the call, pick up the handset when the other

party answers. (The speaker works only one way; the other party won’t be able

to hear you unless you pick up the handset.)

To hang up, replace the handset.

You can search for names you have stored in One Touch and Speed Dial

memories. (See

Storing One Touch Dial Numbers

, page 8-1 and

Storing Speed Dial

Numbers

, page 8-2.)

Press

Search/Speed Dial

To search for numbers alphabetically by name, enter the first letter of the name, and

then press

or .

—

To search for numbers numerically by One Touch and Speed-Dial numbers,

press .

When the LCD shows the name you want to call, press

Black Fax Start

If you pressed

Hook/Hold

to dial the call, pick up the handset when the other

party answers. (The speaker works only one way; the other party won’t be able

to hear you unless you pick up the handset.)

When the call is over, hang up.

AUTO DIAL NUMBERS AND DIALING OPTIONS

8 - 5

MFC3200C-US-FM6.0

One Touch Dialing

Pick up the handset—

—Press

Hook/Hold

When you hear a dial tone, press the One Touch key of the location you want to

call. (See

Storing One Touch Dial Numbers

, page 8-1.)

If you pressed

Hook/Hold

to dial the call, pick up the handset when the other

party answers. (The speaker works only one way; the other party won’t be able

to hear you unless you pickup the handset.)

To hang up, replace the handset.

Speed Dialing

Pick up the handset—

—Press

Hook/Hold

(See

Storing Speed Dial Numbers

, page 8-2.)

When you hear a dial tone, press

Search/Speed Dial

, and then press

then

the two-digit Speed Dial number.

If you pressed

Hook/Hold

to dial the call, pick up the handset when the other

party answers. (The speaker works only one way; the other party won’t be able

to hear you unless you pickup the handset.)

To hang up, replace the handset.

Note

To dial One Touch numbers 5 to 8, hold down

Shift

as you press the One

Touch key.

If you try to use a One Touch location with no number stored in it, you’ll hear

a warning sound, and screen will display

NOT REGISTERED

. The display

will return to normal after 2 seconds.

Note

If you are sending a fax, press

Black Fax Start

after pressing the One Touch

key. If you picked up the handset, press

Black Fax Start

when the receiving

fax machine answers with fax tones.

If you are sending a fax, press

Black Fax Start

after pressing the Speed Dial

number. If you picked up the handset, press

Black Fax Start

when the

receiving fax machine answers with fax tones.

8 - 6

AUTO DIAL NUMBERS AND DIALING OPTIONS

MFC3200C-US-FM6.0

Access Codes and Credit Card Numbers

Sometimes you may want to choose from among several long distance carriers

when you make a call. Rates may vary depending upon the time and destination.

To take advantage of low rates, you can store the access codes or long-distance

carriers as One Touch and Speed Dial numbers. You can store these long dialing

sequences by dividing them and setting them up separately in any combination.

You can even include manual dialing using the dial pad. The combined number

will be dialed in the order you entered it, as soon as you press

Black Fax Start

(See

Storing One Touch Dial Numbers

, page 8-1.)

You store “555” on One Touch key

and “7000” on One Touch key

. If you

press One Touch

and

Black Fax Start

you can dial “555-7000”. To

temporarily change a number, you can substitute part of the number with manual

dialing using the dial pad. For example, to change the number to 555-7001 you

could press One Touch

and then press

using the dialing pad.

Broadcasting (Not Available for Color Faxes)

Broadcasting is automatically sending the same fax message to multiple fax

numbers. Using the

Menu/Set

key, you can include Groups, One Touch

locations, Speed Dial locations plus up to 50 manually dialed numbers. If you

did not use up any locations for Groups, access codes or credit card numbers,

you can “broadcast” faxes automatically to up to 158 different locations from

the MFC. However, available memory will vary with all types of jobs in

memory and numbers of locations used for broadcasting. If you broadcast to

more than the maximum locations available, you will not be able to set up

transmissions using dual access and the timer.

The easiest way to broadcast is to press Group keys. You can include One

Touch, Speed Dial, and manually dialed numbers in the same broadcast. (See

Setting Up Groups for Broadcasting

, page 8-3.)

You must press

Menu/Set

between each of these locations.

Use the

Search/Speed Dial

to help you choose the numbers easily.

After the broadcast is finished, a Broadcast Report will be printed automatically

to let you know the results.

■

To stop the broadcast in progress, press

Stop/Exit

. The LCD asks if you want

to cancel the location that is being sent.

■

Enter the long dialing sequence numbers as you normally would, but keep in

mind that each key counts as one location, so the number of locations you can

call becomes limited.

■

If the line is busy or for other reasons a connection could not be made while

broadcasting, the MFC will redial the number automatically.

Note

If you must wait for another dial tone at any point in the dialing sequence, store

a pause at that point in the number by pressing

Redial/Pause

. Each key press

adds a 3.5 second delay.

AUTO DIAL NUMBERS AND DIALING OPTIONS

8 - 7

MFC3200C-US-FM6.0

■

If the memory is full, press

Stop/Exit

to abort the job or if more than one page has

been scanned, press

Black Fax Start

to send the portion that is in the memory.

Place the original face down in the ADF.

Enter a number using One Touch, Speed Dial, a Group number, Search or the

dial pad.

Example: Group number

Press

Menu/Set

. You will be prompted to press the next number.

Enter the next number.

Example: Speed Dial

Press

Menu/Set

Enter the fax number.

Example: Manual dialing using the dial pad.

Press

Black Fax Start

Your MFC will read the original into memory and then start sending faxes to the

numbers you entered.

Pause

Press

Redial/Pause

to insert a 3.5 second pause between numbers. If you are

dialing overseas, you can press

Redial/Pause

as many times as needed to

increase the length of the pause.

Hold

Press

Hook/Hold

to place a call on Hold.

You can replace the handset without disconnecting the call.

Pick up the MFC handset. (Picking up an extension telephone handset will not

release the call from Hold.)

Fax Redial

If you’re sending a fax manually and the line is busy, press

Redial/Pause

try again. Anytime you want to make a second call to the last number dialed,

press

Redial/Pause

to save time.

If you’re sending a fax automatically and the line is busy, the MFC will redial

automatically up to three times at 5 minute intervals.

8 - 8

AUTO DIAL NUMBERS AND DIALING OPTIONS

MFC3200C-US-FM6.0

Tone/Pulse

If you have pulse dialing service, but need to send tone signals (for example, for

telephone banking), follow the directions below. If you have touch tone service,

you do not need this feature to send tone signals.

Lift the handset.

Press

. Any digits dialed after this send tone signals.

When you hang up, the MFC returns to pulse dialing service.

TELEPHONE SERVICES

9 - 1

MFC3200C-US-FM6.0

Telephone Services

Custom Features

Your MFC supports the Distinctive Ring and Caller ID telephone services

offered by some telephone companies.

Distinctive Ring

The term “Distinctive Ring” is used by Brother to identify a phone company

service that is given

many names, depending on the telephone company you are

using

. For example, this service may be called SmartRing, RingMaster, Teen-

Ring, Ident-a-Call or Ident-a-Ring.

What Does Your Telephone Company’s “Distinctive Ring” Do?

Your telephone company’s Distinctive Ring service allows more than one

number on the same phone line.

If you need more than one phone number, it

is an inexpensive alternative to paying for an additional line

. Each phone

number has its own distinctive ring pattern, so you will know which phone

number is ringing. This is one way you can have a separate phone number for

your MFC.

What Does Brother’s “Distinctive Ring” Do?

The Brother machine has a Distinctive Ring feature that allows you to use your

MFC to take full advantage of the telephone company’s Distinctive Ring

service. You can dedicate the new phone number on your line to receiving only

faxes.

If you have Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, an

answering service, or an alarm system or other custom feature on your telephone line,

it may create a problem in the operation of your MFC.

(See

Custom Features on a Single Line

, page 23-8.)

If you have Voice Mail on your phone line, please read the following carefully.

Note

Please consult your telephone company for availability and rates.

Note

You must purchase your telephone company’s Distinctive Ring service

before

you program the MFC to work with it.

9 - 2

TELEPHONE SERVICES

MFC3200C-US-FM6.0

Do You Have Voice Mail?

If you have Voice Mail on the phone line on which you will install your new

MFC,

there is a strong possibility that Voice Mail and the MFC will conflict

with each other while receiving incoming calls

However, this Distinctive Ring

feature allows the use of more than one number on your line, so both Voice

Mail and the MFC can coexist peacefully

. If each one has a separate phone

number, neither will interfere with the other’s work.

If you decide to get the Distinctive Ring Service from the telephone company,

you will need to follow the directions below to “register” the new Distinctive

Ring pattern they provided, so your MFC can recognize its incoming calls.

Before You Choose the Ring Pattern to Register

You can register only one Distinctive Ring pattern with the MFC. Some ring

patterns cannot be registered. Please refer to some popular ring pattern examples

that will be provided from the phone company in the USA and Canada that are

shown in the Brother compatibility table below.

■

The MFC will answer only calls to its registered number.

■

The first two rings are silent on the MFC. This is because the fax must «listen»

to the ring pattern (compare it to the pattern that was “registered”).

■

If you program the MFC correctly, it will recognize the registered ring pattern

of the “fax number” within two ring patterns and then automatically answer with

a fax tone. When the “voice number” is called, the MFC will not interrupt the

call.

Note

You can change or cancel the Distinctive Ring pattern at any time. You can

switch it off temporarily and later turn it back on. When you get a new fax

number, make sure you reset this feature.

Note

If the ring pattern the phone company provided cannot be registered by the fax,

please check for other available ring pattern choices from the phone

company

Ring

Pattern

Rings

long - long

short - long - short

short - short - long

very long (normal pattern)

TELEPHONE SERVICES

9 - 3

MFC3200C-US-FM6.0

VERY IMPORTANT

If you have Voice Mail or a TAD (Telephone Answering Device) and want to

keep one of your phone numbers dedicated only to fax calls, you must leave the

MFC

MANUAL

mode at all times while using the Distinctive Ring Feature.

Here’s why:

MANUAL

mode will never pick up a call by itself, since it is

«Neutral». When the

MFC

is in this «neutral» mode, the Distinctive Ring Feature

can be activated. The Distinctive Ring feature is actually an answering mode. So,

do not activate

FAX ONLY

mode or

FAX/TEL

mode while using Distinctive

Ring; otherwise,

MFC

will answer calls for

all

the numbers.

Registering the Distinctive Ring Pattern

Set the MFC to

MANUAL

mode.

Press

Menu/Set

Press

to select

DISTINCTIVE:SET?

, and then press

Menu/Set

Press

to select the prestored ring pattern you want to assign, and then press

Menu/Set

. (You will hear each pattern as you scroll through the four patterns.)

Be sure to choose the pattern assigned by the telephone company.

Press

Stop/Exit

Caller ID

After a few rings, the LCD shows the telephone number of your caller (or name,

if available). Once you pick up the handset, the Caller ID information disappears

from the LCD, but the call information remains stored in the Caller ID memory.

■

You will see the first 16 characters of the number (or name).

■

OUT OF AREA

display means call originates outside your Caller ID service

area.

■

PRIVATE CALL

display means the caller has intentionally blocked

transmission of information.

■

CALL PICKUP

display remains on the LCD when no Caller ID information

was transmitted.

If both the name and number are received, the LCD shows only the name. You

can print a list of Caller ID information received by your MFC. (See

Printing

Caller ID List

, page 9-4.)

The Caller ID feature lets you use the Caller ID subscriber service offered by

many local telephone companies. This service provides you, by means of the

LCD, the name or telephone number of your caller as the line rings.

1.DISTINCTIVE

9 - 4

TELEPHONE SERVICES

MFC3200C-US-FM6.0

Caller ID service varies with different carriers. Call your local telephone

company to determine the kind of service available in your area.

Viewing Caller ID List

Caller ID memory stores information for up to thirty calls; when the thirty-first

call comes in, information about the first call is erased. You can scroll through

Caller ID information to review those calls made to your MFC.

Press

Menu/Set

Press

to select

DISPLAY #?

, and then press

Menu/Set

If the name was not received, it will not be displayed.

Press

to scroll through the Caller ID memory to select the Caller ID you

want to view, and then press

Menu/Set

. The LCD shows the caller’s name and

number and the date and time of the call.

Press

to return to the Caller ID listing—

—Press

Stop/Exit

Printing Caller ID List

Press

Menu/Set

Press

to select

PRINT REPORT ?

and then press

Menu/Set

Press

Black

Fax Start

2.CALLER ID

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAXES)

10 - 1

MFC3200C-US-FM6.0

Remote Fax Options

(Not Available for Color Faxes)

Fax Forwarding/Paging

Programming a Fax Forwarding Number

When Fax Forwarding is set to

, your MFC stores the received fax in

memory. Then it dials the fax number you’ve programmed and forwards the fax

message.

Press

Menu/Set

Press

until the LCD shows

FAX FORWARD?

, and then press

Menu/Set

The LCD prompts you to enter the fax

number where faxes will be forwarded.

Enter the forwarding number (up to 20

digits), and then press

Menu/Set

Press

Stop/Exit

Programming Your Pager Number

When Paging is selected, your MFC dials the pager number you’ve programmed,

and then dials your Personal Identification Number (PIN); this activates your

pager so you will know that you have a fax message in the memory.

Press

Menu/Set

Press

until the LCD shows

PAGING?

, and then press

Menu/Set

Enter your pager phone number (up to 20

digits) followed by

, and then press

Menu/Set

. Do not include the area code

if it is the same as that of your MFC.

For example

1 8 0 0 5 5 5 1 2 3 4 # #

You cannot use Paging and Fax Forwarding at the same time.

You cannot use Paging and Fax Forwarding when Fax Storage is set to

OFF

1.FAX FWD/PAGING

FWD#:

1.FAX FWD/PAGING

PAG#:

10 - 2

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAXES)

MFC3200C-US-FM6.0

If your pager requires a PIN, enter the PIN, press

, press

Redial/Pause

, enter

your MFC telephone number followed by

and then press

Menu/Set

For example

1 2 3 4 5 # Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #

—

If you do not need a PIN, press

Redial/Pause

, enter the fax number of your

MFC followed by

and then press

Menu/Set

For example,

Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #

Press

Stop/Exit

Setting Fax Storage

If you set Fax Storage to

, you will be able to retrieve fax messages from

another location using Fax Forwarding, Paging, or Remote Retrieval functions.

The LCD will indicate when you have a fax stored in memory.

Press

Menu/Set

. The LCD

prompts you to choose a fax setting.

Press

to select

(or

OFF

and then press

Menu/Set

Press

Stop/Exit

Backup Print

If you’ve set

FAX STORAGE

, your MFC

automatically prints

faxes as

they are received into memory. This is a safety feature in case the power goes

out so you won’t lose your messages.

You cannot change a Paging number or PIN remotely.

Note

Press

Redial/Pause

for each 3.5 second delay, as needed.

If there are faxes in memory when you

turn the Fax Storage OFF, the LCD

prompts you to erase any faxes in

memory.

If you press 1, all fax data is erased and Fax Storage is turned off. If you press

2, data is not erased and Fax Storage remains on.

(See

Printing a Fax in Memory, page 6-6.)

2.FAX STORAGE

ERASE ALL FAX?

1.YES 2.NO

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAXES)

10 - 3

MFC3200C-US-FM6.0

Changing Remote Retrieval Access Code

Enter your Remote Access Code when the MFC picks up your call, so you can

access features remotely. The access code is preset to 1 5 9 , but you can

change this. (See

Operation from Extension Telephones

, page 6-5.)

Press

Menu/Set

Enter a three-digit number from 000 to

999, and then press

Menu/Set

. The “” cannot be changed. (Do not use the

same digits that appear in your Fax Receive Code or Telephone Answer Code.)

Press

Stop/Exit

Remote Retrieval

You can call your MFC from any fax machine using touch tone, then use the

Remote Retrieval Access Code and other button presses to retrieve fax

messages.

Cut out the Remote Retrieval Access Card on the last page and keep

it in your wallet as an aid.

Using Remote Retrieval Access Code

Dial your fax number from a fax machine using touch tone.

When your MFC answers, immediately enter your Remote Retrieval Access

Code (1 5 9 ).

The MFC signals the kinds of messages received:

1 long beep — Fax message(s)

No beeps — No messages

The MFC prompts you with two short beeps to enter a command. If you wait

longer than 30 seconds to enter a command, the MFC hangs up. If you enter an

invalid command, the MFC beeps three times.

Press

to reset the MFC when you’re finished.

Hang up.

Note

If your MFC is set to

MANUAL

mode, you can access it by waiting about 2

minutes, and then entering the Remote Retrieval Access Code within 30

seconds.

3.REMOTE ACCESS

10 - 4

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAXES)

MFC3200C-US-FM6.0

Remote Commands

Follow the commands below to access features remotely. When you call the

MFC and enter your Remote Retrieval Access Code (1 5 9 ), the system will

signal you with two short beeps to enter a remote command.

Remote Commands Operation Details

95 Change Fax Forwarding

/Paging setting

1 OFF If you hear one long beep, the change is accepted. If you hear three

short beeps, you cannot change it because the conditions have not

been met (Example: registering paging number). You can register

your fax forwarding number by using 4. FAX FWD NO. (see page

10-5). Once you have registered the number, the MFC will change

automatically to FAX FWD:ON mode.

2 Fax Forwarding

3 Paging

4 FAX FWD No.

6 Fax Storage ON You can turn FAX STORAGE to ON or OFF.

7 Fax Storage OFF

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax

message(s). (See page 10-5.)

3 Erase fax from the memory If you hear one long beep, you can erase fax message(s) from the

memory.

97 Check the Receiving Status

1 FAX You can check whether your MFC has received any faxes. If yes,

you will hear one long beep. If no, you will hear three short beeps.

98 Change Receive Mode

1 TAD: ANSWER MACH. If you hear one long beep, you can change the Receive Mode.

If you hear three short beeps, you cannot change it.

2 FAX/TEL

3 FAX ONLY

Exit After a long beep, you can exit remote retrieval.

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAXES)

10 - 5

MFC3200C-US-FM6.0

Retrieving Fax Messages

Dial your fax number.

When your MFC answers, immediately enter your Remote Retrieval Access

Code (

). If you hear one long beep, you have messages.

As soon as you hear two short beeps, use the dial pad to press

Wait for the long beep, and then use the dial pad to enter the number of the

remote fax machine where you want your fax messages forwarded (up to 20

digits) followed by

After you hear your MFC beep, hang up and wait.

Your MFC calls the remote fax machine. The remote fax machine prints your

fax messages.

Changing Fax Forwarding Number

You can change the default setting of your fax forwarding number from a

remote fax machine.

Dial your fax number.

When your MFC answers, immediately enter your Remote Retrieval Access

Code (

). If you hear one long beep, you have messages.

When you hear two short beeps, use the dial pad to press

Wait for the long beep, and then use the dial pad to enter the new number of the

remote fax machine where you want your fax messages forwarded (up to 20

digits) followed by

After you hear your MFC beep, hang up.

Note

You cannot use and

as dial numbers. However, if you want to store a

pause, press

Note

You cannot use and

as dial numbers. However, if you want to store a

pause, press

11 - 1

PRINTING REPORTS

MFC3200C-US-FM6.0

Printing Reports

MFC Settings and Activity

Two reports require initial setup in the Menu table: Transmission Verification

Report and Fax Activity Report. For initial setup:

Press

Menu/Set

—

Press

Menu/Set

Customizing the Transmission Verification Report

You can use the Transmission Verification Report as proof that you sent a fax.

This report lists the time and date of transmission and whether the transmission

was successful (OK). If you select

IMAGE

, the report will print for

every fax you send.

If you typically send multiple faxes to the same destinations, you may need

more than the job numbers to know which faxes you must send again. Selecting

OFF

IMAGE

will print a portion of the fax’s first page on the report to help

you remember.

Press

Menu/Set

Press to select

OFF

IMAGE

and then press

Menu/Set

Press

Stop/Exit

Setting the Fax Activity Report Interval

You can set the machine to print activity reports at specific intervals (6, 12, 24

hours, 2, 4, or 7 days). If you set the interval to

OFF

, you can print the report by

following the Steps in the previous section.

Press

Menu/Set, 2, 4, 2.

Note

When the feature is OFF, the report prints only when a transmission error

prevented delivery (NG).

1.TRANSMISSION

2.ACT.INTERVAL

1.TRANSMISSION

2.ACT.INTERVAL

PRINTING REPORTS

11 - 2

MFC3200C-US-FM6.0

Press to choose an interval,

and then press

Menu/Set

(If you choose 7 days, the LCD prompts you to choose the day at which to begin

the 7-day countdown.)

Enter the time to begin printing in 24-hour format, and then press

Menu/Set

(For example: enter 19:45 for 7:45 PM.)

Press

Stop/Exit

Using the Reports Key

Five reports are available:

Prints the Help List so you can see at-a-glance

how to quickly program every menu selection.

Lists names and numbers stored in One Touch

and Speed Dial memory, in numerical order.

Lists information about the last 200 incoming

and outgoing faxes. TX means Transmit; RX

means Receive.

Prints a Transmission Verification Report for

your last transmission.

Lists settings for

GENERAL SETUP

SETUP RECEIVE

SETUP SEND

SETUP

REPORTS

, and

TEL SERVICE

. The settings

for

REMOTE FAX OPT

are included.

To Print a Report

Press

Reports

Press to select the report you want, and then press

Menu/Set

—

Enter the number of the report you want to print. For example, press

to print

the Help List.

INTERVAL:OFF

1.HELP LIST

2.AUTO DIAL

3.FAX ACTIVITY

4.TRANSMISSION

5.USER SETTINGS

12 - 1

MAKING COPIES

MFC3200C-US-FM6.0

Making Copies

Basic Copy Operations

Your MFC allows you to make high-quality

photocopies and transparencies. Copies can be

in black and white or full color. Always make

sure you have paper in the tray before making

copies. Do not pull on the paper while copying

is in progress.

Making a Single Copy

Place the original face down in the ADF.

Press

Black Copy

Color Copy

(Do

NOT

pull on the paper while

copying is in progress.)

Making Multiple Copies

You can make multiple copies.

Place the original face down in the ADF.

Using the dial pad, enter the number of copies you want (up to 99).

For example, press

3 8

for 38 copies.

Press

Black Copy

Color Copy

Incoming faxes cannot be received on paper or into memory while the MFC is

copying.

To stop the copy process and release the original, press

Stop/Exit

COPYING P.01

MAKING COPIES

12 - 2

MFC3200C-US-FM6.0

Out of Memory Message

If the memory becomes full while you

are making copies, the LCD shows a

message:

If the

OUT OF MEMORY

message appears while you are scanning the

first

page of your original, press

Stop/Exit

to cancel. Clear some jobs from memory

so you can continue. If you were scanning

subsequent

page(s), press

Black

Copy

Color Copy

to print the scanned pages—

—Press

Stop/Exit

cancel.

Temporary Copy Settings

You can improve your copies by using the

Options

key. These setting are

temporary

and the MFC returns to its default settings

when you finish copying.

Copying Using Multiple Settings

You can try different combinations of

settings for the best results. After you

finish your settings using the

Options

key, the LCD shows:

■

Press if you want to select additional settings.

—

Press

Black Copy

Color Copy

if you are finished choosing settings.

Note

To gain extra memory, you can turn off Fax Storage (see page 10-2).

—

—Print the faxes in memory (see page 6-6).

OUT OF MEMORY

PRESS COPY OR

FOR NEXT OPT.

12 - 3

MAKING COPIES

MFC3200C-US-FM6.0

Using the Options Key

Use the

Options

key to set number of copies, paper type, paper size, brightness,

enlargement/reduction ratio and special copy options

for the next copy only

Paper Type

You can change the paper type setting for the next copy only.

Place the original face down in the ADF.

Use the dial pad to enter the number of copies you want (up to 99).

Press

Options

and press to select

OPT:PAPER TYPE

and then press

Menu/Set

Press to select the type of paper you are using

(PLAIN

INKJET

GLOSSY

TRANSPARENCY)

, and then press

Menu/Set

If you selected

GLOSSY

, press to select

4-COLOR

3-COLOR

, and

then press

Menu/Set

Press

Black Copy

Color Copy

—

—Press for additional settings.

Press

Options

Menu Selections Options

Factory

Setting

OPT:#OF

COPIES01

NO. OF COPIES:XX 01

OPT:PAPER TYPE

PLAIN

INK JET

GLOSSY

(4-COLOR or 3-COLOR)/

TRANSPARENCY

PLAIN

OPT:PAPER SIZE LETTER

LEGAL

POST CARD

: 4"

LETTER

OPT:QUALITY

NORMAL

BEST

FAST

NORMAL

OPT:BRIGHTNESS

-+ -+

OPT:ELG/RDC 50%/78% LGL>LTR/

94% A4>LTR/100%/

104% EXE>LTR/150%/

200%/ZOOM

100%

OPT:SPECIAL OFF (1 IN 1) OFF (1 IN 1)

Note

The print quality of black ink varies depending on the kind of glossy paper you

are using. Black ink is used when you select 4-COLOR. If the glossy paper you

are using repels the black ink, select 3-COLOR, which simulates black ink by

combining the three ink colors.

MAKING COPIES

12 - 4

MFC3200C-US-FM6.0

Paper Size

You can change the paper size setting for the next copy only.

Place the original face down in the ADF.

Use the dial pad to enter the number of copies you want (up to 99).

Press

Options

and select

OPT:PAPER SIZE

, and then press

Menu/Set

Press to select the size of paper you are using

(LETTER, LEGAL, A4

POST CARD: 4"

6")

, and then press

Menu/Set

Press

Black Copy

Color Copy

—

—Press for additional settings.

Copy Quality

You can change the copy quality setting (

NORMAL

BEST

FAST

Place the original face down in the ADF.

Use the dial pad to enter the number of copies you want (up to 99).

Press

Options

and select

OPT:QUALITY

, and then press

Menu/Set

Press to select the copy quality (resolution), and then press

Menu/Set

Press

Black Copy

Color Copy

—

—Press for additional settings.

Copy Brightness

Place the original face down in the ADF.

Use the dial pad to enter the number of copies you want (up to 99).

Press

Options

and press to select

OPT:BRIGHTNESS

and then press Menu/Set.

Press to make a lighter copy—OR—press to make a darker copy,

and then press Set.

FAST:

Fast copy speed and lowest ink consumption. Use FAST to save

time (documents to be proof-read, large documents or many copies).

NORMAL: Recommended mode for ordinary printouts. Good copy

quality with adequate copy speed.

BEST: Use this mode to copy precise images such as photographs.

BEST uses the highest resolution and slowest speed.

12 - 5

MAKING COPIES

MFC3200C-US-FM6.0

Press

Black Copy

Color Copy

—

—Press for additional settings.

Reducing and Enlarging Copies

Place the original face down in the ADF.

Use the dial pad to enter the number of copies you want (up to 99).

Press

Options

and press to select

OPT:ELG/RDC

, and then press

Menu/Set

Press to choose an enlargement or reduction ratio, and then press

Menu/Set

You can reduce to

50%, 78% LGL>LTR

94% A4>LTR

of the original size.

—

You can enlarge to

104% EXE>LTR, 150%

200%

—

For more choices select

ZOOM

, and then press

Menu/Set

. Use the dial pad to

enter any percentage between

25%

and

400%

, and then press

Menu/Set

. For

example, press

5 3

to enter 53%.

Press

Black Copy

Color Copy

—

—Press for additional settings.

Selecting Fixed Reduction Ratios:

When selecting a reduction ratio, you will need to know the size of paper you

registered in Menu 1-2 if you don’t change the paper size setting using

Options

Note

If you want to make a copy the same size as the original, you should choose a

reduction of 93%. (For example, if you want to copy from letter to letter, you

should choose a reduction of 93%.)

Original

size is…

Paper

size is…

Recommended

reduction ratio is…

LETTER DOCUMENT LETTER 93%

LEGAL 100%

A4 DOCUMENT LETTER 94%

LEGAL DOCUMENT LETTER 78%

LEGAL 93%

MAKING COPIES

12 - 6

MFC3200C-US-FM6.0

Special Copy Option

You can save paper by copying two pages onto one page.

Place the original face down in the ADF.

Press

Options

and to select

OPT: SPECIAL

, and then press

Menu/Set

Press to select

2 IN 1

OFF

(

1 IN 1

), and then press

Menu/Set

Press

Black Copy

Color Copy

—

—Press for additional settings.

2 in 1

2 in 1 copies are not available with:

• Multiple Copies

• Enlarge/Reduce

• GLOSSY Paper Type setting

If 2 in 1 Copies are in color, you must use letter or A4 paper.

12 - 7

MAKING COPIES

MFC3200C-US-FM6.0

Changing Default Copy Settings

Press

Menu/Set

and

to change default Copy mode settings. They will remain

until you change them again by pressing

Menu/Set

By pressing a number, you can adjust the Quality, Color and Contrast copy

settings shown in the following chart. Press to scroll through the options

for each setting, and then press

Menu/Set

to save your selection.

Press

Stop/Exit

—

—Press

to select the next setting you want to

change.

Press

Menu/Set

and

QUALITY:BEST

QUALITY:FAST

1.RED

2.GREEN

3.BLUE

R: - +

1.QUALITY

2.COLOR ADJUST

3.CONTRAST

- +

B: - +

G: - +

is default

QUALITY:NORMAL

MAKING COPIES

12 - 8

MFC3200C-US-FM6.0

Copy Quality

Press

Menu/Set

Press to select the copy quality,

and then press

Menu/Set

Press

Stop/Exit

Color Adjustment

Press

Menu/Set

Press

to select

RED

GREEN

BLUE

, and then press

Menu/Set

Press to make a darker copy, or

press to make a lighter copy, and

then press

Menu/Set

Return to Step 2 to select the next color

—

Press

Stop/Exit

Copy Contrast

You can change the contrast to help an image look sharper and more vivid.

Press

Menu/Set

Press

to increase the contrast, or

press

to decrease the contrast, and

then press

Menu/Set

Press

Stop/Exit

1.QUALITY

QUALITY:BEST

QUALITY:NORMAL

QUALITY:FAST

2.COLOR ADJUST

R:– +

Light Dark

B:– +

G:– +

– +

12 - 9

MAKING COPIES

MFC3200C-US-FM6.0

Legal Limitations

Color reproductions of certain documents are illegal and may result in either

criminal or civil liability. This memorandum is intended to be a guide rather

than a complete listing of every possible prohibition. In case of doubt, we

suggest that you check with counsel as to any particular questionable

documents.

The following documents issued by the United States/Canadian Government or

any of its Agencies may not be copied:

■

Paper money

■

Bonds or other certificates of indebtedness

■

Certificates of Deposit

■

Internal Revenue Stamps (canceled or uncanceled)

■

Selective Service or draft papers

■

Passports

■

United States/Canadian Postage Stamps (canceled or uncanceled)

■

Food Stamps

■

Immigration Papers

■

Checks or drafts drawn by Governmental agencies

■

Identifying badges or insignias

Copyrighted works cannot be copied; however, sections of a copyrighted work

can be copied for “fair use.” Multiple copies would indicate improper use.

Works of art should be considered the equivalent of copyrighted works.

Licenses and Certificates of Title to motor vehicles may not be copied under

certain state/provincial laws.

USING THE MFC AS A PRINTER

13 - 1

MFC3200C-US-FM6.0

Using the MFC as a Printer

Features

The Multi-Function Center offers you many features you’ll find in a high quality

ink jet printer.

Fast Printing Speed

—Using Draft mode, you can print up to 8 pages per

minute in full color, and up to 10 pages per minute in black.

Brilliant High Quality Output

—Printing at 2400

1200 dpi resolution on

glossy paper gives you highest resolution output.

Beautiful Elaborate Output

—You can utilize 2 in 1, watermark printing,

True2Life technology and other features for making beautiful outputs.

Low Running Cost

—Whenever you run out of a particular color ink, you’ll

replace only the cartridge that’s empty.

USB

—Universal Serial Bus Interface allows for fast communication with your

computer.

Straight Paper Path

—The MFC can use various types of paper: plain paper,

Ink Jet Paper, glossy paper, transparencies, and envelopes. Using the

appropriate paper reduces the occurrence of paper jams. For complete

information about what kinds of paper to use with the MFC, please read

Chapter 3 in this manual.

Printer Driver

You can change the following printer settings when you print from your

computer:

■

Quality (Speed) /Media

■

Color Matching

■

Halftone

■

Color Enhance/True2Life

■

Fast Draft Mode

■

Watermark

■

Print Date & Time

13 - 2

USING THE MFC AS A PRINTER

MFC3200C-US-FM6.0

Choosing the Right Kind of Paper

To achieve high quality printing using your MFC, it’s very important to select

the right kind of paper. Be sure to read “

About Paper

” page 3-1 of Chapter 3 in

this manual before selecting and purchasing paper for the MFC.

How to print your document

When the MFC receives data from your computer, it begins printing by picking

up paper from the paper tray. The paper tray can feed many types of paper and

envelopes.

From your computer select the Print command.

If your computer is also connected to any other printers, select

Brother

MFC-3200C

as your printer driver from the Print or Print Settings menu in your

software application, and then click on OK to begin printing.

Your computer sends a print command and data to the MFC.

The LCD shows

RECEIVING DATA

When the MFC finishes printing all the data, the LCD show the date and time.

Note

You can select the paper source, paper size, and orientation in your application

software.

USING THE MFC AS A PRINTER

13 - 3

MFC3200C-US-FM6.0

Simultaneous Printing/Fax

Your MFC can print data from your computer while sending or receiving a fax,

or while scanning information into the computer. However, when the MFC is

copying or receiving a fax on paper, it pauses the PC printing operation, and

resumes when copying or fax receiving is complete. Fax sending will continue

during PC printing.

Printer Operation Key

Ink Key

When you press

Ink

, the LCD shows:

If you are having trouble with one of the

ink colors, you may need to clean the

print head. (See page 23-10.)

If you got an error message

NEAR EMPTY

INK EMPTY

, you will need to

replace the ink cartridge for the appropriate color.

(See

Error Messages

, page 23-1.)

Clearing Data from the Memory

If the LCD shows

REMAINED DATA

, you can clear data remaining in the

printer memory by pressing

Stop/Exit

Checking the Print Quality

If you want to check the print quality and find out how to improve it, See

How

to Improve Print Quality

, page 23-10.

1.CLEANING

2.REPLACE INK

14 - 1

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

MFC3200C-US-FM6.0

Printer Driver Settings

(For Windows

Only)

Using the Brother MFC-3200C Printer Driver

A Printer driver is software that translates data from the format used by a

computer into the format required by a particular printer, using a printer

command language or page description language.

The printer drivers are on the supplied CD-ROM. The latest printer driver can also

be downloaded from the Brother Solutions Center at http://solutions.brother.com.

How to Access the Printer Driver Settings

Select

from the

File

menu in your application software.

Select

Brother MFC-3200C

as your printer and click

Properties

. The

Brother

MFC-3200C on BRUSB: Properties

dialog box will appear.

Note

The way you access the printer driver settings depends on your operating

system and software applications.

Note

The screens shown in this section are from Windows

98 Second Edition. The

screens on your Computer may vary depending on your Windows Operating

System.

If You Are Using Windows

Brother offers both a Windows

Logo Tested (WHQL) driver and a

Brother Native Driver on the CD-ROM. The Windows

Logo Tested

Driver is automatically installed when you follow the installation steps in

the Quick Setup Guide, pages 17 to 20. The Brother Native driver offers

some features that are not available with the Windows

Logo Tested

Driver. The features available on the Brother Native driver can vary by

model. Please see the README.WRI file on the CD-ROM or the visit us

at http://solutions.brother.com for details on these features. You must

follow the steps in the Quick Setup Guide, pages 17 to 20 before you can

proceed to the installation procedure for the Brother Native Driver.

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

14 - 2

MFC3200C-US-FM6.0

Features in the Brother Native Driver

The following section describes the Brother Native Driver features and

selections available for Windows

Paper Tab

The paper tab screen allows you to set up the Paper Size, Paper Source, Paper

Thickness, Orientation, Scaling, and Copy/Page Order.

Select the

Apply

button to apply your selected settings.

To return to the default settings, click the

Default

button, then click the

Apply

button.

Select the Paper Size and Orientation.

Select number of Copies and Page Order.

Select Paper Thickness, Scaling and Paper Source.

Paper Size

The paper size selection provides a large selection of standard paper sizes or you

can even create custom sizes ranging form 3.5

5” to 8.5

14”. To select the

paper size you want to use click the icon.

14 - 3

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

MFC3200C-US-FM6.0

Orientation

Orientation selects the position of how your document will be printed (Portrait

or Landscape).

Copy/Page Order

Copies

The copies selection sets the number of copies that will be printed (1 to 999).

Collate

With the collate check box selected, one complete copy of your document will

be printed and then repeated for the number of copies you selected. If the collate

check box is not selected, then each page will be printed for all the copies

selected before the next page in the document is printed.

Reverse Order

Reverse Order prints the pages of your document in the opposite order.

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

14 - 4

MFC3200C-US-FM6.0

Paper Thickness

Depending on the thickness of the paper you are using, you can improve the

quality of your output by selecting the correct thickness. This setting provides

the best positioning of the paper for printing. For example if you were printing

on thin paper, you would select

Thin

in the Paper Thickness selection to achieve

the best paper handling and improved output for that paper type.

Regular

Thin

Thick

Thicker

Scaling

The Scaling feature reduces or enlarges your document from 50% to 200%.

From the pull-down box you can select from the preset settings or a free setting.

You can also select 2 in 1 printing for printing two pages on one sheet of paper.

Paper Source

The Paper Source pull-down allows you to choose the source of the media you

are using.

Feeder

(Paper Tray)

Manual Feed

For Windows

2000 Professional, you can also select 4 in 1 printing.

14 - 5

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

MFC3200C-US-FM6.0

Quality/Color Tab

The Quality/Color tab screen provides Quality, Media type, Document type,

Color/Mono settings, Bi-directional Printing settings and Fast Draft Mode. All

of these selections are designed to offer the best quality output for your

document needs.

Select the

Apply

button to apply your selected settings.

To return to the default settings, click the

Default

button, then click the

Apply

button.

Quality

The quality selection allows you to choose the print resolution you want your

document. Print quality and speed are related. The higher the quality the longer

it will take to print the document. The quality selections available vary

depending on the media selection.

■

Draft:

The fastest print mode and the lowest ink consumption. Use this mode to

print large volume documents or a document for proofing.

■

Normal:

Recommended for ordinary printouts.

■

Fine:

Better print quality than normal mode and faster print speed than Super

Fine.

■

Super Fine:

Use this mode to print precise images such as photographs. Since

the print data is much larger than normal mode, the processing time, data

transfer time and print time will be longer.

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

14 - 6

MFC3200C-US-FM6.0

Media

To achieve the best print results, the media being printed on should be selected

in the driver. The MFC changes the way it places dots, depending on the

selected media type.

Document

The printer driver will select the most suitable color matching method,

depending on your document type. Generally, text and business graphics are

printed vividly and photographic images are printed softly.

■

Auto:

The printer driver automatically selects the document type.

■

Photo:

Select this mode for photographic images.

■

Graphics:

Select this mode for documents that contain text or business graphics

(charts or clip art).

■

Custom:

If you want to select the color matching method and halftone method,

manually select this mode.

Paper Type Recommended Print Quality Selection

Plain Paper Normal

Inkjet Paper Fine

Glossy Paper (4 color) Super Fine

Glossy Paper (3 color) Super Fine

Transparencies Fine

Transparencies (mirror) Fine

Note

The print quality of black ink varies depending on the kind of glossy paper you

are using. Black ink is used when you select

Glossy Paper (4 color)

. If the

glossy paper you are using repels the black ink, select

Glossy Paper (3 color)

which simulates black ink by combining the three ink colors.

14 - 7

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

MFC3200C-US-FM6.0

Color Matching

You can select the color matching method manually. Select the best one for your

document.

■

Match Monitor

Suitable for photographic images. Color is adjusted to get the closest color

match to the PC monitor.

■

Vivid Color

Suitable for business graphics such as charts, graphs, and text. The color is

adjusted to give more vivid color.

(For Windows

98/98SE/Me user’s) (For Windows

2000 Professional user’s)

Custom Setting

You can customize your settings by selecting the type of Halftone or Color

Enhance/True2Life.

Halftone Pattern

The MFC can use several methods to arrange where to place dots to express

halftones. There are some predefined patterns used to place dots and you can

select which one is used for your document. Select the appropriate method.

■

Photo

This method creates smooth halftones so that this is suitable for photographic

images. It takes more time to process data, but this can express more levels of

halftones and creates more natural images.

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

14 - 8

MFC3200C-US-FM6.0

■

Cluster

This is suitable for business graphics such as charts, graphs and drawings, since

this creates more sharp printouts. Moreover, the processing time is shorter.

Color Enhance

Selecting Color Enhance/True2Life ON enables the True2Life feature. This

feature analyzes your image to improve quality sharpness, white balance and

color density. This process may take several minutes depending on the size of

the image, the speed and RAM memory of your computer.

■

Color Enhance/True2Life ON

Adjusts the color in the image for better print quality. Print time will be longer

with True2Life set to ON.

■

Sharpness

This setting enhances the detail of an image. This is similar to adjusting the fine

focus on a camera. If the focus is off a little you will not be able to clearly see

the fine details of an image.

■

Color Density

This adjusts the total amount of color in the image. You can increase or decrease

the amount of color in an image to improve a picture which may appear washed

out or weak.

■

White Balance

This adjusts the hue of the white sections of an image. Lighting, camera settings

and other influences will effect the appearance of white. The white parts of a

picture may appear to be slightly pink, yellow or some other color. By using

this adjustment you can correct this effect and bring the white sections back to

pure white.

■

Brightness

Change the brightness of the whole image lighter or darker. Moving the scroll

bar to the left makes your image darker and moving the scroll bar to the right

makes your image lighter.

■

Contrast

Change the contrast of an image. Darker sections will be more dark and lighter

sections will be more light as you increase the contrast. Increase the contrast

when you want an image to be clearer. Decrease the contrast when you want an

image to be more subdued.

■

Red

Increase the intensity of the Red color to add red to the whole image.

■

Green

Increase the intensity of the Green color to add green to the whole image.

■

Blue

Increase the intensity of the Blue color to add blue to the whole image.

14 - 9

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

MFC3200C-US-FM6.0

Color/Mono

This selection allows a color document to be printed in mono only.

Bi-Directional Printing

When Bi-Directional Printing is selected, the print head prints in both directions

and offers faster print speeds. When not selected the print head prints in one

direction only and provides higher print quality.

Fast Draft Mode

You can print much more quickly than mono draft mode, by using both black

and cyan ink.

Advanced Tab

Select the

Apply

button to apply your selected settings.

To return to the default settings, click the

Default

button, then click the

Apply

button.

Change the tab settings by selecting one of the following icons:

• Watermark

• Device Options

Watermark

To place a logo or text into your document as a Watermark, use a bitmap file or

text you created as your source file or select one of the preset Watermarks.

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

14 - 10

MFC3200C-US-FM6.0

Print Watermark

The Print Watermark feature offers the following print choices:

■

On all pages

■

On first page only

■

From second page

■

Custom

In background

With the In background feature checked the Watermark will print on the page

behind your document. If this feature is not checked then the Watermark will

print on top of your document.

Watermark Style

You can change the Watermark’s size and the position on the page by selecting

the Watermark, and then clicking the

Edit

button. If you want to add a new

Watermark, click the

New

button, and then select Text or Bitmap in the

Watermark Style.

Watermark Text

Enter your Watermark text into the Text Box, and then select the Font, Size,

Color and Style.

Watermark Bitmap

Enter the file name and location of your bitmap image in the File box or Browse

for the file location. You can also set the scaling size of the image.

Position

The position settings offer controls for where the Watermark is positioned on

the page.

14 - 11

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

MFC3200C-US-FM6.0

Device Options

Set the Print Date & Time as the Printer Function:

Print Date & Time

When enabled the Print Date and Time feature will automatically print the date

and time from your computer’s system clock on your document.

Click the Setting button to change the Date and Time Format, Position and Font.

To include a background with the Date and Time, select Opaque. When Opaque

is selected, you can click on the Color button to change the color of the Date and

Time background.

Note

The Date and Time indicated in the selection box shows the format that will be

printed. The actual Date and Time printed on your document is automatically

retrieved from the settings of your computer.

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

14 - 12

MFC3200C-US-FM6.0

Support

The Support Tab provides driver version information and setting information. In

addition there are links to the Brother Solutions Center and Driver Update Web sites.

Click the Support tab to display the following screen:

Select the

Apply

button to apply your selected settings.

To return to the default settings, click the

Default

button, then click the

Apply

button.

Web Update

Web Update checks the Brother web site for updated drivers, and then it

automatically downloads and updates the printer driver on your computer.

Brother Solutions Center

The Brother Solutions Center is a Web site offering information about your

Brother product including FAQs, User Guides, Driver updates and Tips for

using your machine.

14 - 13

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

MFC3200C-US-FM6.0

Features in the Printer Uni-Driver (WHQL)

(For Windows

XP)

The Windows

XP printer driver utilizes Microsoft’s uni-driver architecture.

The following section describes the driver features and selections available for

Windows

XP.

Layout Tab

*1 Orientation

Select the Orientation, which is how your document will be positioned on the

paper (Portrait or Landscape).

Portrait Landscape

*1 *2

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

14 - 14

MFC3200C-US-FM6.0

*2 Pages Per Sheet

You can select 1, 2, 4, 6, 9 or 16 pages to be printed on one sheet of paper. The

image of each page will be reduced as needed to fit on the paper.

Paper/Quality Tab

2 in 1 4 in 1

14 - 15

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

MFC3200C-US-FM6.0

*1 Tray Selection

■

Paper Source

The machine feeds subsequent pages automatically even if you select either

Automatically Select

Feeder

■

Media

To achieve the best print results, the media being printed on should be selected in

the driver. The MFC changes the way it places dots, depending on the selected

media type.

*2 Quality Settings

You can select from the predefined quality settings for your document. If you

want to check or access additional selections for the print quality, refer to the

Print Quality in the Advanced Options.

*3 Color

This selection allows a color document to be printed in Black & White only.

Paper Type Recommended Print Quality Selection

Plain Paper Normal

Inkjet Paper Fine

Glossy Paper (4 color) Super Fine

Glossy Paper (3 color) Super Fine

Transparencies Fine

Transparencies (mirror) Fine

Note

The print quality of black ink varies depending on the kind of glossy paper you

are using. Black ink is used when you select

Glossy Paper (4 color)

. If the

glossy paper you are using repels the black ink, select

Glossy Paper (3 color)

which simulates black ink by combining the three ink colors.

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

14 - 16

MFC3200C-US-FM6.0

Advanced Options

Click the

Advanced...

button in the Layout tab or Paper/Quality tab to access

the screen below:

*1 Paper /Output

Paper Size

- Select the paper size of the document you are printing. This size

should be the same as the paper size that is set in your application software.

Copy Count

- Type the number of copies you want.

14 - 17

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

MFC3200C-US-FM6.0

*2 Graphic

Print Quality

- The quality selection allows you to choose the print resolution

you want for your document. Print quality and speed are related. The higher the

quality the longer it will take to print the document. The quality selections

available vary depending on the media selection.

Draft

: The fastest print mode and the lowest ink consumption. Use this mode to

print large volume documents or a document for proofing.

Normal

: Recommended for ordinary printouts.

Fine

: Better print quality than normal mode and faster print speed than Super

Fine.

Super Fine

: Use this mode to print precise images such as photographs. Since

the print data is much larger than normal mode, the processing time, data

transfer time and print time will be longer.

Plain Paper: Draft, Normal, Fine, Super Fine

Inkjet Paper: Normal, Fine, Super Fine

Glossy Paper (4 color): Fine, Super Fine

Glossy Paper (3 color): Fine, Super Fine

Transparency: Fine, Super Fine

Transparency (mirror): Fine, Super Fine

*3 Document Options

Halftone Pattern

- The MFC can use several methods of arranging where dots are

placed on the paper to express halftones. You can select which predefined pattern is

used for your document.

Photo

This method creates smooth halftones suitable for photographic images. It takes

more time to process the data, but this selection can express more levels of

halftones and creates more natural images.

Cluster

This is suitable for business graphics such as charts, graphs and drawings. This

selection creates sharper printouts and has a shorter processing time.

Auto

If you selected Plain Paper and the print resolution is less than Fine Quality,

Auto works as Cluster. If you select another media type or a higher resolution,

Auto works as Photo.

Note

The print quality that can be selected depends on the media you selected.

You can select the following quality settings for each media.

PRINTER DRIVER SETTINGS (FOR WINDOWS

ONLY)

14 - 18

MFC3200C-US-FM6.0

*4 Printer Features

Fast Draft Mode

- This mode prints using both black and cyan ink offering a

faster print speed then mono draft mode.

Bi-directional Print

- When Bi-Directional Print is set to ON, the print head

prints in both directions and offers faster print speeds. When OFF is selected,

the print head prints in one direction only and provides higher print quality.

If you selected Plain Paper, Auto works in Bi-Directional Print mode.

Paper Thickness

- Depending on the thickness of the paper you are using, you can

improve the quality of your output by selecting the correct thickness. This setting

provides the best positioning of the paper for printing. For example if you were

printing on thin paper, you would select

Thin

in the Paper Thickness selection to

achieve the best paper handling and improved output for that paper type.

Regular

Thin

Thick

Thicker

Auto

If you selected Envelopes in the Print Size, Auto works as Thicker. If you select

any other print size, Auto works as Regular.

15 - 1

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MFC3200C-US-FM6.0

Using the Windows

-Based Brother

MFL-Pro Control Center (For Windows

98/98SE/Me and 2000 Professional)

Brother MFL-Pro Control Center

The Brother Control Center is a software utility that pops up on the PC screen

whenever paper is placed in the automatic document feeder. This allows you to

quite easily, with very few mouse clicks, access the most frequently used

scanning applications. Using the Control Center eliminates the need to manually

launch the specific applications.

The Brother Control Center provides three categories of functions:

Scan directly to a file, E-mail, word processor or graphic application of choice

Copy operations

PC Faxing using the Brother MFL Pro PC Fax software

MFC-3200C

If you are using Windows

2000 Professional, we recommend that you are

logged on as an administrator.

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MFC3200C-US-FM6.0

AutoLoad the Brother Control Center

The Control Center is initially configured to automatically load each time

Windows

is started. When the Control Center is loaded, the Control

Center icon will appear in the task bar. If you don’t want the Control Center

to load automatically, you can turn off AutoLoad.

How to Turn Off AutoLoad

Left click the Control Center icon and click

Show

When the Control Center icon appears, left click on the Smart Click

Control Center button. A dialogue box with a check box labeled “AutoLoad

Pop-up” will appear:

Uncheck the AutoLoad Pop-Up option.

If the Control Center

icon does not appear in your task bar, you will have to

launch this software.

From the

Start

menu, select

Programs

PaperPort

, and then double-click

Brother

SmartUI POPUP

15 - 3

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Brother Control Center Features

Auto Configuration

During installation the Control Center will check your system to set up the

default applications for E-mail, word processing and the graphics viewer/editor.

For example, if you are using Outlook as your default E-mail application, the

Control Center will create a link and a scanning application button for Outlook.

You can change a default application Right-click the appropriate Control Center

button to display

Configurations

and then click it. Select a different application.

For example, you can change a scan button from MS Word Pad

to MS Word by changing the application

that is listed for the Word Processor.

Scanning Operations

Scan to File

—allows you to scan directly to a disk file with two mouse clicks.

You can change the file type and destination directory and file name, as needed.

Scan to E-mail

—enables you, with just two mouse clicks, to scan a picture or

text document directly into an E-mail application as a standard attachment. You

have the option of selecting the file type and resolution for the attachment.

Scan to Word Processor

—enables you to scan a text document, run ScanSoft

TextBridge OCR and insert the text original (not graphic image) into a word

processing file with just two mouse clicks. You have the option of selecting the

destination word processing program, such as Word Pad, MS Word, Word

Perfect, etc.

Scan to Graphic Application

—allows you to scan an image directly into any

graphic viewer/editor application. You can select the destination application,

such as Microsoft Paint or Corel PhotoPaint.

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15 - 4

MFC3200C-US-FM6.0

Copy Operations

Copy

—allows you to use the PC and any Windows

printer driver for enhanced

copy functions. You can scan the page on the Brother MFC and print the copies

using any of the features of the Brother MFC printer driver—

—you can

direct the copy output to any standard Windows

printer driver installed on the

PC.

PC Fax Operation

Send a Fax

—allows you to scan a picture or text original and automatically send

the image as a fax from the PC using the Brother PC-FAX software.

Scanner Settings for Scan, Copy and PC Fax Buttons

When the Pop-Up screen is displayed, you can access the Scanner Settings

window.

Click the Smart Click icon at the top right of the Brother Control

Center screen—

—Click the

Modify Settings

… button on any of the

Configuration screens.

Global Settings

AutoLoad Pop-Up

—Click this checkbox if you want Brother MFL Control

Center to load when you boot your computer.

15 - 5

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Setting Up the Scanner Configurations

The Pop-Up application stores eight different scanning modes. Each time you

scan an original, you will choose the most appropriate scanning mode from the

following:

Faxing, Filing and Copying

Text for OCR

Photos

Photos (High Quality)

Photos (Quick Scan)

Custom

Draft Copy

Fine Copy

Each mode has its own set of stored settings. You can keep the factory default

settings or change them at any time:

Resolution

—From the pull-down list, select the scanning resolution you

most frequently use.

Color Mode

—From the pull-down list, select

Scan Size

—From the pull-down list, select

Brightness

—Slide the adjuster from 0% to 100%

Contrast

—Slide the adjuster from 0% to 100%

Click

to save your changes. If you make a mistake or later decide to return

to the original default setting, just click the

Restore Defaults

button when the

scanning mode is displayed.

To Access the Scanner Configurations Screen:

Place the original in the ADF.

Right-click the appropriate Control Center button to display

Configurations

…,

then click it. Click the

Modify Settings

button. The configuration screen for the

Control Center

button will appear.

To save your settings, press the

button—

—To return to the factory

default settings, press the

Restore Defaults

button.

Perform an Operation from the Control Center Screen

If you see this screen it means you left-clicked a button in the Control Center

window without first placing an original in the ADF.

Place the original in the Brother machine’s ADF, then click

to return to the

Control Center screen.

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MFC3200C-US-FM6.0

Scan to File

Scanner Settings

From the pull-down list, select the scanning mode that is appropriate for the type

of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High

Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for that mode, click the

Modify Settings

… button.

15 - 7

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Destination Folder

PaperPort Folder

—Select this checkbox to scan the original into your

PaperPort folder.

Other Folder

—Select this checkbox, to scan the original as another file type

and/or into another directory/folder.

File

—If you selected Other Folder, from the pull-down list select the type of

file:

PaperPort Files (*.MAX)

Self Viewing Files (*.EXE)

PaperPort 5.0 Files (*.MAX)

PaperPort 4.0 Files (*.MAX)

PaperPort 3.0 Files (*.MAX)

Windows Bitmap (*.BMP)

PC Paintbrush (*.PCX)

Multi-page PCX (*.DCX)

JPEG Image Files (*.JPG)

TIFF-Uncompressed (*.TIF)

TIFF Group 4 (*.TIF)

TIFF Class F (*.TIF)

Multi-Page TIFF-Uncompressed (*.TIF)

Multi-Page TIFF Group 4 (*.TIF)

Multi-Page TIFF Class F (*.TIF)

PDF Files (*.PDF)

Portable Network Graphics (*.PNG)

FlashPix (*.FPX)

HFX Fax Files (*.HFX)

To Search your system for the directory and folder you want, click the

Browse

… button. Click

to save your settings.

Scan to E-mail

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MFC3200C-US-FM6.0

Scanner Settings

From the pull-down list, select the scanning mode that is appropriate for the type

of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High

Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for that mode, click the

Modify Settings…

button.

E-mail Application

E-mail Package

—From the pull-down list, select your E-mail application.

E-mail Settings

—Click the

EMail Settings…

button to set up links.

The Links Preferences window will appear:

File Attachments

Do not convert files

—Click this checkbox if you do not want to change the file

type of attachments. The Conversion Options will not be available (grayed).

Convert MAX files only

—Click this checkbox if you want to convert only

attachments that are PaperPort files.

Convert all files when possible

—Click this checkbox if you want to change the

file type of all attachments.

15 - 9

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Conversion Options

Format

Combine all files into one file when possible

—Click this checkbox to combine

all files of the same type into one file.

Convert non-image files to color

—Click this checkbox to convert all files that

have been processed through OCR to color.

Show QuickSend Menu

Click this checkbox if you want the Select QuickSend Recipient window to be

displayed when you choose Scan to E-mail. This feature works only with MAPI

type E-mail applications, such as Microsoft Exchange, Microsoft Outlook and

Eudora.

QuickSend List

You can create a list of Email names and addresses for quick selection.

Click the

New

button to add a name(s) to your QuickSend list. Your Email

phone book listing is displayed, so you can select stored names or create new

ones:

Highlight the name(s) you want to add to your list, click the

User

button, then

click

to return to the Link Preference window.

From the Link Preference window, you can remove a name from the QuickSend

list, highlight the name and clicking the

Delete

button.

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MFC3200C-US-FM6.0

Scan to Word Processor

Scanner Settings

From the pull-down list, select the scanning mode that is appropriate for the type

of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High

Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for that mode, click the

Modify Settings

… button.

15 - 11

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Word Processor

—From the pull-down list, select the word processor you want

to use.

Click the

Link Settings

… button to display a screen to set up a link to the

version of OCR and document format that you want to use:

OCR Package

—From the pull-down list, select

TextBridge Classic OCR

if you

want to use the OCR package that was installed with the Brother software.

Click the

OCR Settings

… button to choose how the OCR application will read

the pages you scan into your word processor application.

The Preferences window will appear:

Select your setting and click

•

Auto Orientation

—Check this checkbox if you want your word processor

application to read the page as it is set up.

•

Decolumnized Output

—Check this checkbox if you want your word

processor application to read across the entire page from left to right.

•

Document Format

—From the pull-down list, select the file format you

want to use for your word processor or text documents.

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MFC3200C-US-FM6.0

User Defined Button

Scanner Settings

From the pull-down list, select the scanning mode that is appropriate for the type

of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High

Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for that mode, click the

Modify Settings

… button.

Target Application

Application

—From the pull-down list, select the application you want to add to

this Pop-Up screen.

Click the

Custom Link Settings

… button to set up links for your user-defined

application.

Copy

15 - 13

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Scanner Settings

From the pull-down list, select the scanning mode that is appropriate for the type

of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High

Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for that mode, click the

Modify Settings

… button.

Copy Settings

Brother MFC-3200C

Copies

—Enter the number of copies you want to print.

To change the copy options, click the

Copy Options

... button.

Click the

button to save your Copy settings.

Send a Fax

Scanner Settings

From the pull-down list, select the scanning mode that is appropriate for the type

of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High

Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for that mode, click the

Modify Settings

… button.

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MFC3200C-US-FM6.0

FAX Settings

Brother MFL Pro Fax

FAX Resolution

—Fine (200

200)

To change the fax options, click the

FAX Options

… button.

Click the

button when you are ready to save your FAX settings.

The MFL Pro Fax on COM1 Properties screen appears:

Select the

Paper Size and Orientation

(Portrait or Landscape) and click

To return to the factory default settings, click the

Restore Defaults

button.

16 - 1

USING THE WINDOWS

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XP)

MFC3200C-US-FM6.0

Using the Windows

-Based

Brother SmartUI Control Center

(For Windows

XP)

Brother SmartUI Control Center

The Brother Control Center is a software utility that allows you to quite easily,

with very few mouse clicks, access the most frequently used scanning

applications. Using the Control Center eliminates the need to manually launch

the specific applications.

The Brother Control Center provides four categories of operations:

Scan directly to a file, E-mail, word processor or graphic application of your

choice.

Enhanced copy functions, such as Nine/Four/Two or One on One Copying.

(NOTE: The number of copy buttons may vary depending on which model MFC

you purchased.)

PC Faxing using the Brother PC Fax software.

Custom buttons allow you to configure a button to meet you own application

requirements. (NOTE: The number of Custom buttons may vary depending on

which model MFC you have purchased.)

In the Task Tray right click on the Control Center icon and select Show to

have access to the Brother SmartUI Control Center window.

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XP)

16 - 2

MFC3200C-US-FM6.0

AutoLoad the Brother Control Center

The Control Center is initially configured to automatically load each time

Windows

is started. When the Control Center is loaded the Control Center

icon will appear in the task bar. If you don’t want the Control Center to

load automatically, you can turn AutoLoad off.

How to Turn Off Auto Load

Right click the Control Center icon in the Task Tray and select

Show

The main SmartUI Control Center window appears. Please look at the bottom

of the window for a check box labeled “AutoLoad Pop-up”.

Uncheck the AutoLoad Pop-Up option to prevent the SmartUI from

automatically loading every time Windows is started.

16 - 3

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XP)

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Brother Control Center Features

The SmartUI control center gives you the ability to both configure the hardware

“Scan to” keys on your MFC and to use additional built in software features

such as “Scan to File”. The “Scan to File” feature allows you to scan a

document directly to your hard disk in the directory and file format of your

choice without having to run any other applications. Select which section you

want by clicking on the appropriate tab.

Auto Configuration

During the installation process the Control Center checks your system to

determine the default applications for E-mail, word processing and graphics

viewer/editor.

For example

, if you are using Outlook as your default E-mail application, the

Control Center automatically will create a link and a scanning application

button for Outlook.

You can change the default application by right clicking on any of the scan

buttons in the Control Center and then clicking Configuration. Select the

Configuration tab and from the Application pull down menu select a different

application. For example, you can change the E-mail scan button from Outlook

Express to Outlook by changing the application that is listed.

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16 - 4

MFC3200C-US-FM6.0

Hardware Section: Changing the Scan to

Button Configuration

When the SmartUI Control Center is displayed, you can access the Hardware

Section window to reconfigure the Scan to buttons on you Brother MFC. Click

the Hardware Section tab at the top left of the SmartUI Control Center screen.

(For details about how to use the scan to key, see

Using the Color Scan Key

, page

17-9.)

Scan To E-mail

To configure the Scan to E-mail feature left click on the Scan to E-mail button

and the following screen will appear. You have the ability to change the

configuration that includes the destination E-mail application, attachment file

and the scanner settings.

16 - 5

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To change the destination E-mail application you use the Application pull down

list to select the compatible E-mail application, which is installed on your

system.

If you wish to change the attachment file type click on the Link Preferences

button to display a list of file types.

Scan To Image

To configure the Scan to Image feature left click on the Scan to Image button

and the following screen will appear. You have the ability to change the

configuration, which includes the destination image format or document

application.

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16 - 6

MFC3200C-US-FM6.0

To change the default setting of the scan, click on the Scan Settings tab.

You can set the Color Mode to Black & White, 8-bit Gray or 24-bit Color.

The resolution can be changed from 100 to 600 dpi. You can define the size of

the paper you’re using, and you can adjust the brightness and contrast of the

image before scanning.

Scan To OCR

To configure the Scan to OCR feature left click on the Scan to OCR button and

the following screen will appear. You have the ability to change the

configuration, which includes the destination applicatione.

Color Scanning may not be supported by your specific model MFC. Please

check the specifications for your particular model MFC.

16 - 7

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You have the option to send your scan as a different file type. You can select

the application from the File Type window according to your needs.

You have the option to choose your OCR setting from single column output to

auto orient page.

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16 - 8

MFC3200C-US-FM6.0

Software Section

The Software Section contains four groups of scan to buttons. Each section has

a number of different buttons which are predefined for the most frequently used

applications. The Scan Section contains four buttons for Scan to File, Scan to

E-mail, Scan to Word Processor and Scan to Image applications. The Copy

Section contains four buttons for N to 1 copying. The Fax Section button is for

sending faxes using the Brother PC-FAX application and the Custom section

contains three buttons with which you can assign your own function.

Scan

Scan to File

—enables you to scan directly to a disk file. You can change the

file type and destination directory, as needed.

Scan to E-mail (Default: Outlook Express)

—enables you to scan a page or

document directly into an E-mail application as a standard attachment. You

have the option of selecting the file type and resolution for the attachment.

Scan to Word Processor (Default: MS WordPad)

—enables you to scan a

page or document, automatically run ScanSoft TextBridge OCR and insert the

text (not graphic image) into a word processing program. You have the option

of selecting the destination word processing program, such as WordPad, MS

Word, Word Perfect or whichever word processing program is installed on your

computer.

Scan to Graphic Application (Default: MS Paint)

—enables you to scan a

page directly into any graphic viewer/editor application. You can select the

destination application, such as MS Paint, Corel PhotoPaint, Adobe PhotoShop,

or any kind of image editor application you already have installed on your

computer.

16 - 9

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Copy

(Copy one to one)—allows you to use the PC and any Windows

printer

driver for enhanced copy operations. You can scan the page on the Brother MFC

and print the copies using any of the features of the Brother MFC printer

driver—

—you can direct the copy output to any standard Windows

printer

driver installed on the PC including network printers.

Nine/Four/Two to One Copy

—enables you to use the Nine/Four/Two on One-

page features of the Brother printer driver to copy nine/four/two original pages

onto a single output page. (NOTE: This feature may not be supported by your

specific model MFC. Please check the specifications for your specific model

MFC. The number of Copy buttons may vary depending on which model MFC

you have purchased.)

Fax

Send a Fax

(Brother PC-FAX)—enables you to scan a page or document and

automatically send the image as a fax from the PC using the Brother PC-FAX

software.

Custom

Scan to File

—These buttons have been pre-programmed for the Scan to File

feature. You can change the configuration of each of these buttons to meet your

specific requirements by right clicking on a button and following the

configuration menus. (NOTE: The number of Custom buttons may vary

depending on which model MFC you have purchased.)

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16 - 10

MFC3200C-US-FM6.0

Scan to File

The Scan to File button allows you to scan an image and save it in a specific file

type to any directory on you hard disk. This allows you to easily archive your

paper documents. To configure the file type and save to directory right click on

the Scan to File button and click Configuration.

The Scan Action tab is set to File and should not be changed.

To change the configuration click on the Configuration tab.

Select the file type for the saved image by selecting from the Format pull down

list. You can save the file to the default PaperPort folder so the file appears in

PaperPort or you can select another folder/directory by click the Browse button.

You can default setting by selecting the Other Folder button and then clicking

Browse and selecting the folder in which you wish to save your files.

16 - 11

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Scan to E-mail

The Scan To E-mail is automatically configured to your default E-mail

application. To change the default E-mail application or attachment file type

right click on the E-mail button and select “Configuration”.

The Scan Action tab is set to E-mail and should not be changed.

To change the E-mail application click on the Configuration tab. From

Application pull down list select your preferred E-mail application.

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16 - 12

MFC3200C-US-FM6.0

To change the file type of the attachment click the

Link Preferences

button to

set up links. Check the

Convert attachment to specified file type

box and

then select the appropriate file type from the pull down list.

16 - 13

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File Attachments

Items are mailed as file attachments using the file type you have selected.

Convert attachments to specified file type

—Click this checkbox if you want to

change the file type of attachments.

All documents and image items

—Click this checkbox if you want to convert all

scanned images to the same file type.

PaperPort image items (MAX) only

—Click this checkbox if you want to convert

only attachments that are PaperPort MAX files.

Combine items into single file, if possible

—Click this checkbox if you want to

combine all the attachments into one file. With this box unchecked each

scanned page will be saved in its own individual file.

File Type

—Select from the pull-down list the type of file you want the scanned

images to be saved in.

PaperPort Image Item (*.MAX)

PaperPort Self Viewing (*.EXE)

PaperPort Browser-Viewable (*.HTM)

PaperPort 5.0 Image Item (*.MAX)

PaperPort 4.0 Image Item (*.MAX)

PaperPort 3.0 Image Item (*.MAX)

Windows Bitmap (*.BMP)

PC Paintbrush (*.PCX)

PCX Multi-page (*.DCX)

JPEG (*.JPG)

TIFF-Uncompressed (*.TIF)

TIFF Group 4 (*.TIF)

TIFF Class F (*.TIF)

Multi-Page -Uncompressed (*.TIF)

Multi-Page - Group 4 (*.TIF)

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MFC3200C-US-FM6.0

Scanner Settings

You have the ability to change the scanner settings used to create the file

attachments. Click on the Scan Settings tab and select the appropriate settings.

16 - 15

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Scan to OCR (Word Processing Program)

Scan to OCR converts the graphic page image data to text which can be edited

by any word processor program. You can change the default word processor

program (example: Word Pad instead of Word) and file type. You can also

choose other OCR software package besides the TextBridge OCR which is built

in PaperPort.

To configure Scan to OCR right click on the WordPad button and select

Configuration. The Scan Action tab is set to OCR and should not be changed.

To change the word processing application click on the Configuration Tab. You

can select the destination word processing application from the Application pull

down list.

To change the program link preferences click the Link Preferences button.

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16 - 16

MFC3200C-US-FM6.0

File Type

—From the pull-down list, select the file format you want to use for

documents.

OCR

—Select the OCR application from the OCR pull down list.

16 - 17

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Scan to Graphics Application

(example: Microsoft Paint)

The Scan to Graphics Applications allows you to scan an image so you can edit

the image. To change the default graphics application right click on the button

and select Configuration.

The Scan Action tab is set to Application and should not be changed.

To change the configuration of the destination application click on the

Configuration Tab.

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16 - 18

MFC3200C-US-FM6.0

To change the destination application select the appropriate application from the

Application pull down list.

To change the other configuration options click the Link Preferences button.

This option enables you to reduce image to screen resolution (96dpi), show

warning if item has annotations, update original item if sent item is modified, if

needed.

16 - 19

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Copy

The four copy bottons can be customized to allow you to take advantage of the

features built into the Brother printer drivers to do advanced copy functions such

as n-in-1 printing.

The Copy buttons are automatically linked to the default Windows printer

driver. You can set any printer as the default printer including non-Brother

printers. Before you can use the Copy buttons you must first configure the

printer driver by right clicking on a Copy button and selecting Configuration.

In the Scan Settings window you can select the color mode, resolution, paper

size, brightness and contrast settings to be used. (NOTE: Selecting 24-bit Color

will give you color output only when the destination printer is a color printer.)

To finish the Copy button configuration you must set the printer driver. Click

the Copy options button to display the printer driver settings.

Note

The copy options screen will vary depending upon which Brother MFC model

you have purchased.

USING THE WINDOWS

-BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS

XP)

16 - 20

MFC3200C-US-FM6.0

Select the number of Pages Per Sheet from the Scaling selections. As an

example to configure the section Copy button to copy two pages to one you must

select 2 in 1.

Note

You must configure each of the copy buttons before they can be used.

16 - 21

USING THE WINDOWS

-BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS

XP)

MFC3200C-US-FM6.0

Fax Setting (PC Fax using the Brother Fax

Driver)

The Brother MFC includes a PC-Fax driver, which allows any Windows

Application to send a Fax as simply as printing a document. The Brother

SmarUI automatically configures the Fax button to use the Brother PC-FAX

driver no user configuration is required.

The Scan Action tab is set to Application and should not be changed.

To change the PC-FAX settings click the Link Preferences button.

USING THE WINDOWS

-BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS

XP)

16 - 22

MFC3200C-US-FM6.0

FAX Settings

Brother PC-FAX

To change the driver settings, click on the Setup button and then the Options

button.

Select the

Paper Size

Paper Source

. If you need more customized setup, click

on the Options button.

Select the

Paper Size

, Orientation (Portrait or Landscape) and Resolution

(200x200 dpi or 200x100 dpi), and click

To return to the factory default settings, click the

Defaults

button.

16 - 23

USING THE WINDOWS

-BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS

XP)

MFC3200C-US-FM6.0

Custom: User Defined Buttons

There are up to three Custom buttons on the Brother SmartUI Control Center.

(NOTE: The number of Custom buttons depends on which model MFC you

have purchased.) You can set your own preferences and configuration to fit

your required application.

To configure a Custom Button right click on the button and then click

Configuration. The configuration window will appear. You have four function

choices Application, File, OCR and Email.

Application:

This setting will link the Control Panel button to any button which

appears on the PaperPort Send to Bar. Please see the PaperPort help file for

more information regarding PaperPort compatible applications.

File:

This setting allows you to save a scanned image to any directory on local

or network hard disk. You can also select the file format to be used.

OCR:

Scanned documents will be converted to editable text files. If you have

a third party OCR software package installed on your PC you can select it. The

default OCR software is TextBridge which is built into PaperPort 8.0. You can

also select the destination word processor and file format for the editable text.

E-mail:

Scanned images will be attached to an email message. You can choose

which E-mail package to use if you have more than one installed on your

system. You can also select the file type for the attachment and create a quick

send list of E-mail addresses chosen from your default E-mail address book.

Customizing a User Defined Button

To configure a Custom button right click on the button and then click

Configuration. Please follow the following guide lines for Custom Button

configuration.

1. Select the Scan Action

Select the type of scan by clicking the appropriate button.

USING THE WINDOWS

-BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS

XP)

16 - 24

MFC3200C-US-FM6.0

2. Select Configuration for the Scan Type.

To configure the scan operation click on the Configuration Tab. Depending

upon which Scan Type button you selected you will see a different

Configuration Tab list of settings.

Application:

Select the destination application program from the pull down list.

Click on Link Preferences to set the Send to options. You can select the

application from the scroll menu on the left.

16 - 25

USING THE WINDOWS

-BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS

XP)

MFC3200C-US-FM6.0

File:

Select the file format from the Format pull down list. You can either send the

file to the default PaperPort directory or select your own destination directory

by selecting Other Folder. Use the Browse button to select the destination

directory.

USING THE WINDOWS

-BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS

XP)

16 - 26

MFC3200C-US-FM6.0

OCR:

Select the destination word processing application program from the pull down

list.

Click on Link Preferences and select the destination Application from the scroll

menu on the left. Select the File Type from the File Type pull down list. You

can also choose another OCR application from the OCR pull down list if another

is installed on you system. Scansoft TextBridge is installed as port of the

PaperPort 8.0 application.

16 - 27

USING THE WINDOWS

-BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS

XP)

MFC3200C-US-FM6.0

E-mail:

Select the destination E-mail application program from the pull down list.

Click on the Link Preferences button to configure the Send To E-mail options.

You can select the File type and Quick Send E-mail address list.

USING THE WINDOWS

-BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS

XP)

16 - 28

MFC3200C-US-FM6.0

3. Select Scan Settings.

You can select the scanner settings from each of the Scan Type options for the

Custom Buttons. You have the option to select Color Mode, (NOTE: Color

scanning may not be available based on which MFC you purchased. Please

check the specifications of your MFC.) Resolution, Paper Size and Brightness

and Contrast settings.

17 - 1

HOW TO SCAN USING WINDOWS

MFC3200C-US-FM6.0

How to scan using Windows

Scanning a Document

(For Windows

98/98SE/Me and 2000 Professional)

TWAIN Compliant

The Brother Multi-Function Link

Pro software includes a TWAIN compliant

scanner driver. TWAIN drivers meet the standard universal protocol for

communicating between scanners and software applications. This means that

not only can you scan images directly into the PaperPort

viewer that Brother

included with your MFC, but you can also scan images directly into hundreds

of other software applications that support TWAIN scanning. These

applications include popular programs like Adobe Photoshop

, Adobe

PageMaker

, CorelDraw and many more.

How to Access the Scanner

Open the software application (ScanSoft

PaperPort

) to scan a document.

Choose

Select source

from the File drop-down menu and then select

TWAIN_32 Brother MFLPro Color

Select Acquire from the File drop-down menu.

The

TWAIN_32 Brother MFL-Pro Color Setup

dialog box will appear:

Scanning a Document into the PC

You can scan a whole page

—

scan a portion of the page after pre-scanning the document.

The instructions for scanning in this guide are for when you use ScanSoft

PaperPort

HOW TO SCAN USING WINDOWS

17 - 2

MFC3200C-US-FM6.0

Scanning a whole page

Place the original face down in the ADF (Automatic Document Feeder).

Adjust the following settings, if required, in the Scanner window:

• Resolution

•

Scan Type

(Black & White, Gray [Error Diffusion], True Gray, 256 Color

or 24-bit color)

• Brightness

• Contrast

• Size

Click the

Start

button in the scanner window.

When scanning is completed, click

Cancel

to return to the PaperPort

window.

PreScanning to crop a portion you want to scan

The

Pre-Scan

button is used to preview an image for cropping any unwanted

areas from the image. When you are satisfied with the preview, click the

Start

button in the scanner window to scan the image.

How to Use PreScan to Adjust an Image:

Place the original face down in the ADF.

In the Twain-32 Brother MFLPro Color Setup dialog box, click the

PreScan

button.

The entire original will be scanned into the PC and will appear in the Scanning

Area.

To crop a portion of the original to be scanned, drag any side or corner of the

dotted outline in the Scanning Area with the left mouse button. Adjust the dotted

outline until it surrounds only the portion of the original you wish to scan.

Cropped ImagePreScanned Image

17 - 3

HOW TO SCAN USING WINDOWS

MFC3200C-US-FM6.0

Place the original face down in the ADF again.

Adjust the settings for Resolution, Scan Type and Size in the Scanner window,

as needed.

Select the

Start

button.

This time only the selected area of the original will appear in the PaperPort

window.

In the PaperPort

window, use the options available to refine the image. (See

PaperPort

for Brother Online Documentation on the CD-ROM for details.)

Settings in the Scanner Window

Resolution:

Resolution: Select the scanning resolution from the Resolution drop down list.

Higher resolutions take more memory and transfer time, but can achieve a finer

scanned image. You can choose:

Scan Type:

Black & White: Set the Scan Type to Black & White for text or line art.

Gray Scale: For photographic images, set the Scan Type to Gray (Error

Diffusion) or True Gray.

Colors: Choose either 256 Color, which scans up to 256 colors, 24-bit color

which scans up to 16.8 million colors. Although using 24-bit color creates an

image with the most accurate colors, the image file will be approximately three

times larger than a file created with 256 Color.

Resolution

Black & White /

Gray

(Error Diffusion)

256 color

True Gray /

24 bit color

100

100 dpi Yes Yes Yes

150

150 dpi Yes Yes Yes

200

100 dpi Yes No No

200

200 dpi Yes Yes Yes

200

400 dpi Yes No No

300

300 dpi Yes Yes Yes

400

400 dpi Yes Yes Yes

600

600 dpi Yes Yes Yes

1200

1200 dpi Yes No Yes

2400

2400 dpi Yes No Yes

HOW TO SCAN USING WINDOWS

17 - 4

MFC3200C-US-FM6.0

Brightness:

Brightness: Adjusting the brightness settings to obtain the best image. The

Brother Multi-Function Link

Pro offers 100 brightness settings (-50 to 50).

The default value is 0, representing an “average” setting.

You can set the brightness level by dragging the slidebar to the right to lighten

the image or to the left to darken the image. You can also type a value in the box

to set the settings.

If the scanned image is too light, set a lower brightness value and scan the

document again.

If the image is too dark, set a higher brightness value and scan the document

again.

Contrast:

The contrast setting is adjustable only when you have selected one of the gray

scale settings, but it is not available when Black & White is selected as the Scan

Type.

Increasing the contrast level (by dragging the slidebar to the right) emphasizes

dark and light areas of the Image, while decreasing the contrast level (by

dragging the slidebar to the left) ravels more detail in gray areas. Instead of

using the slidebar, you can type a value in the box to set the contrast.

Size:

Set the Size to one of the following:

• Letter (8 1/2

11 in.)

• A4 (210

297 mm)

• Legal (8 1/2

14 in.)

• A5 (148

210 mm)

• B5 (182

257 mm)

• Executive (7 1/4

10 1/2 in.)

• Business Card (90

60 mm)

• Custom (User adjustable from 0.35

0.35 in. to 8.5

14 in.)

After you select a custom size, you can adjust the scanning area further by using

the left mouse button to drag the dotted outline of the scanning area. This is

required when you want to crop an image when scanning.

To scan business cards, select the Business Card (90

60 mm) size setting and

place the business card at the top center of a carrier sheet.

Carrier sheets are available from your Dealer.

17 - 5

HOW TO SCAN USING WINDOWS

MFC3200C-US-FM6.0

When scanning photographs or other images for use in a word processor or other

graphics application, you should try different settings for the contrast, mode and

resolution to see which settings best suit your needs.

Custom:

If you selected

Custom

as the size, type the

Width

and

Length

Or, you can check the Business Card Size box to adjust the scanning area to

business card or a custom size automatically.

HOW TO SCAN USING WINDOWS

17 - 6

MFC3200C-US-FM6.0

Scanning a Document

(For Windows

XP only)

WIA compliant

Windows

XP uses Windows Image Acquisition (WIA) for scanning images

from the MFC. You can scan images directly into the PaperPort

viewer that

Brother included with your MFC or you can scan images directly into any other

software application that supports WIA or TWAIN scanning.

How to Access the Scanner

Open your software application to scan a document.

Select

Scan

from the

File

drop-down menu or select the Scan button.

The

Scan

pane appears in the left panel.

Select the scanner you are using from the

Scanner

drop-down list box.

The Scan dialog box will appear:

The instructions for scanning in this guide are for when you use ScanSoft

PaperPort

ver.8.0. The steps for scanning from another application may vary.

17 - 7

HOW TO SCAN USING WINDOWS

MFC3200C-US-FM6.0

Scanning a document into the PC

Place the original face down in the ADF (Automatic Document Feeder).

Select the

Document Feeder

from the

Paper source

drop-down list box (A).

Select the picture type (B).

Select the

Paper size

from the drop-down list box (D).

If you require advanced settings, click

Adjust the quality of the scanned

picture

(C). You can select

Brightness

Contrast

Resolution

and

Picture

Type

from the

Advanced Properties

. Click the

button after you choose

your settings.

To start scanning your document, click the

Scan

button in the Scan dialog box.

The scanner resolution you can select is up to 600

600 dpi.

HOW TO SCAN USING WINDOWS

17 - 8

MFC3200C-US-FM6.0

Brother Scanner Utility

The Brother Scanner Utility is used for configuring the scanner driver for

resolutions greater than 600dpi.

To run the utility:

You can run the utility by selecting the Scanner Utility located in the

Start

Program

Brother

Brother MFL Pro Suite

menu.

Note

Scanning at resolutions greater than 600dpi may cause problems with some

scanning applications.

17 - 9

HOW TO SCAN USING WINDOWS

MFC3200C-US-FM6.0

Using the Color Scan Key

You can use the

Scan to

key on the control

panel to scan originals into your word

processing, graphics or E-mail applications.

The advantage of using the

Scan to

key is

that you avoid the mouse clicks required to

scan from your PC.

Before you can use the

Scan to

key on the control panel, you must have

connected the MFC to your Windows

based PC and loaded the appropriate

Brother Drivers for your version of Windows

. When you are ready to use the

Scan to

key, make sure the Brother Control Center application is running on

your PC. (For details about how to configure the Brother Control Center buttons

to launch the application of your choice using the

Scan to

key, see

Brother

Control Center Features

, page 15-6 to 15-11 or 16-4 to 16-7

)

Scan to E-mail

You can scan either a black and white or a color original into your E-mail

application as a file attachment. Although the Brother Control Center can be

configured to send only black and white or color file attachments at one time,

you can easily change this setting. (For details see

Scan to E-mail

, pages 15-7 to

15-9.)

Place the original face down in the ADF.

Press

Scan to

Press to select

SCAN TO E-MAIL

, and then press

Menu/Set

The MFC will scan the original, create a file attachment, and launch your E-mail

application, displaying the new message waiting to be addressed.

Scan Image

You can scan a color picture into your graphics application for viewing and

editing.

Place your original face down in the ADF.

Press

Scan to

Press to select

SCAN IMAGE

, and then press

Menu/Set

If you have connected a Macintosh, the control panel keys will not work with

your computer. Please see page 21-1.

HOW TO SCAN USING WINDOWS

17 - 10

MFC3200C-US-FM6.0

Scan/OCR

If your original is text, you can have it automatically converted by ScanSoft

™

TextBridge

to an editable text file and then displayed in your word processing

application for further editing.

Place your original face down in the ADF.

Press

Scan to

Press to select

SCAN/OCR

, and then press

Menu/Set.

The MFC will scan the original perform OCR in ScanSoft

™

TextBridge

, and

then display the result in your word processing application for viewing and

editing.

17 - 11

HOW TO SCAN USING WINDOWS

MFC3200C-US-FM6.0

Using ScanSoft™ PaperPort

6.5 and

TextBridge

OCR (For Windows

98/98SE/Me

and 2000 Professional)

ScanSoft™ PaperPort

for Brother is a document management application. You

will use PaperPort

to view scanned documents. PaperPort

has a sophisticated,

yet easy-to-use, filing system that will help you organize your graphics and text

documents. It allows you to combine or “stack” documents of different formats

for printing, faxing or filing. ScanSoft™ PaperPort

can be accessed through

the ScanSoft™ PaperPort

program group. See

On-Line Documentation for

Multi-Function Link

Pro

on the CD-ROM.

The complete ScanSoft™ PaperPort

User’s Guide, including ScanSoft™

TextBridge

OCR, is in the On-Line Documentation on the CD-ROM. This

chapter is only an introduction to the basic operations.

When you install Multi-Function Link

Pro, ScanSoft

™

PaperPort

for Brother

and ScanSoft™ TextBridge

OCR are installed with it automatically.

For Windows

98/98SE, and Windows

ME and Windows

2000 Professional:

Select Start, Settings, Control Panel, Add/Remove Programs and the Install/

Uninstall tab. Select PaperPort

from the list and click the Add/Remove button.

To Uninstall PaperPort

and ScanSoft

™

TextBridge

HOW TO SCAN USING WINDOWS

17 - 12

MFC3200C-US-FM6.0

Viewing Items in ScanSoft™ PaperPort

for Brother

ScanSoft™ PaperPort

provides

several ways to view items:

Desktop View

displays a

thumbnail

, a small graphic that

represents each item in a Desktop

or folder. Items in the selected

folder appear on the PaperPort

Desktop. You can see PaperPort

items (MAX files) and non-

PaperPort

items (files created

using other applications). Non-

PaperPort

items include an icon

that indicates the application that

was used to create the item; a non-

PaperPort

item is represented by

a small rectangular thumbnail and

not an actual image.

Page View

displays a close-up of a

single page and you can open a

PaperPort

item by double-

clicking on it. As long as you have

the appropriate application on

your computer to display it, you

can also double-click a non-

PaperPort

item to open it.

Organizing Your Items in Folders

PaperPort

has an easy-to-use filing system for organizing your items. The

filing system consists of folders and items that you select to view in Desktop

View. An item can be a PaperPort

item or a non-PaperPort

item:

■

Folders are arranged in a “tree” structure in the Folder View. You use this pane

to select folders and view their items in Desktop View.

■

You can simply drag and drop an item onto a folder. When the folder is

highlighted, release the mouse button and the item is stored in that folder.

■

Folders can be “nested”—that is, stored in other folders.

■

When you double-click a folder, its items (both PaperPort

MAX files and other

files) appear on the Desktop.

■

You can also use Windows

Explorer to manage the folders and items shown in

Desktop View.

Destop View displays items

as thumbnails

Page View displays each item

as a full page

17 - 13

HOW TO SCAN USING WINDOWS

MFC3200C-US-FM6.0

Links to Many Other Applications

ScanSoft™ PaperPort

automatically recognizes many other applications on

your computer and creates a “working link” to them. The Link Bar at the bottom

of Desktop view shows icons of those linked applications. To use a link, drag an

item onto one of the icons to start the application represented by the icon. A

typical use of the Link Bar is to select an item and then fax it.

This sample Link Bar shows several applications with links to PaperPort

If PaperPort

does not automatically recognize one of the applications on your

computer, you can manually create a link using the

Create New Link

command. (See

PaperPort

in the On-Line-Documentation on the CD-ROM

for more information about creating new links.)

Using ScanSoft™ TextBridge

OCR

(Converting Image Text to Text You Can Edit)

Software by:

ScanSoft™ TextBridge

OCR is installed automatically with PaperPort

when

you install Multi-Function Link

Pro on your computer.

ScanSoft

™

PaperPort

can quickly convert the text on a ScanSoft

™

PaperPort

item (which is really just a picture of the text) into text that you can edit with a

word processing application. PaperPort

uses the optical character recognition

application ScanSoft™ TextBridge

, which comes with PaperPort

—

PaperPort

uses your application if it is already on your computer. You can

convert the entire item, or by using the

Copy As Text

command, you can select

only a portion of the text to convert.

Dragging an item onto a word-processing link icon starts PaperPort

’s built-in

OCR application, or you can use your own OCR application.

HOW TO SCAN USING WINDOWS

17 - 14

MFC3200C-US-FM6.0

Importing Items from Other Applications

In addition to scanning items, you can bring items into PaperPort

in a variety

of ways and convert them to PaperPort

(MAX) files in several different ways:

■

Print to the Desktop View from another application, such as Microsoft Excel.

■

Import files saved in other file formats, such as Windows

Bitmap (BMP) or

Tag Image File Format (TIFF).

Exporting Items in Other Formats

You can export or save PaperPort

items in several popular file formats, such as

BMP, JPEG, TIFF, or self-viewing. For example, to create a file for an Internet

Web site, export it as a JPEG file. Web pages often use JPEG files for displaying

images.

Exporting an Image File

Select the Export command from the File pull-down menu in the PaperPort

window. The Export ‘XXXXX’ As dialog box will be displayed.

Select the drive and directory where you want to store the file.

Enter the new file name and choose the file type or select a name from the File

Name text box. (You can scroll through the Directories and File Name listing

for prompting.)

Select the

button to save your file, or

Cancel

to return to the PaperPort

without saving it.

17 - 15

HOW TO SCAN USING WINDOWS

MFC3200C-US-FM6.0

Using ScanSoft™ PaperPort

8.0 and

TextBridge

OCR (For Windows

XP)

ScanSoft

PaperPort

for Brother is a document management application.

You will use PaperPort

to view scanned documents.

PaperPort

has a sophisticated, yet easy-to-use, filing system that will help you

organize your graphics and text documents. It allows you to combine or “stack”

documents of different formats for printing, faxing or filing.

ScanSoft

PaperPort

can be accessed through the ScanSoft

PaperPort

program group.

See On-Line Documentation for Multi-Function Link

Pro on the CD-ROM.

The complete ScanSoft

PaperPort

Users Guide, including ScanSoft

TextBridge

OCR, is in the On-Line documentation on the CD-ROM.

This chapter is only an introduction to the basic operations.

When you install Multi-Function Link

Pro, ScanSoft

PaperPort

for Brother

and ScanSoft

TextBridge

OCR are installed with it automatically.

HOW TO SCAN USING WINDOWS

17 - 16

MFC3200C-US-FM6.0

Viewing items

ScanSoft

PaperPort

provides several ways to view items:

Desktop View

displays a thumbnail (a small graphic that represents each item

in a Desktop or folder).

Items in the selected folder appear on the PaperPort

Desktop. You can see

PaperPort

items (MAX files) and non-PaperPort

items (files created using

other applications).

Non-PaperPort

items include an icon that indicates the application that was

used to create the item; a non-PaperPort

item is represented by a small

rectangular thumbnail and not an actual image.

Page View

displays a close-up of a single page and you can open a PaperPort

item by double-clicking on it.

As long as you have the appropriate application on your computer to display it,

you can also double-click a non-PaperPort

item to open it.

Desktop View displays items

as thumbnails

Page View displays each item

as a full page

17 - 17

HOW TO SCAN USING WINDOWS

MFC3200C-US-FM6.0

Organizing your items in folders

PaperPort

has an easy-to-use filing system for organizing your items. The

filing system consists of folders and items that you select to view in Desktop

View. An item can be a PaperPort

item or a non-PaperPort

item:

■

Folders are arranged in a “tree” structure in the Folder View.

You use this section to select folders and view their items in Desktop View.

■

You can simply drag and drop an item onto a folder.

When the folder is highlighted, release the mouse button and the item is stored

in that folder.

■

Folders can be “nested”—that is, stored in other folders.

■

When you double-click a folder, its items (both PaperPort

MAX files and non

paperport

files) appear on the Desktop.

■

You can also use Windows

Explorer to manage the folders and items shown in

Desktop View.

Quick links to other applications

ScanSoft

PaperPort

automatically recognizes many other applications on

your computer and creates a “working link” to them.

The Send To Bar at the bottom of the Desktop view shows icons of those linked

applications.

To use a link, drag an item onto one of the icons to start the application

represented by the icon. A typical use of the Send To Bar is to select an item and

then fax it.

This sample Send To Bar shows several applications with links to PaperPort

If PaperPort

does not automatically recognize one of the applications on your

computer, you can manually create a link using the

Add to Send To Bar…

command.

(See PaperPort

in the On-Line-Documentation on the CD-ROM for more

information about creating new links.)

HOW TO SCAN USING WINDOWS

17 - 18

MFC3200C-US-FM6.0

ScanSoft™ TextBridge

OCR lets you convert image

text in to text you can edit

ScanSoft

TextBridge

OCR is installed automatically with PaperPort

when

you install Multi-Function Link

Pro on your computer.

ScanSoft

PaperPort

can quickly convert the text on a ScanSoft

PaperPort

item (which is really just a picture of the text) into text that you can

edit with a word processing application.

PaperPort

uses the optical character recognition application ScanSoft

TextBridge

, which comes with PaperPort

—

PaperPort

uses your application if it is already on your computer. You can

convert the entire item, or by using the

Copy Text

command, you can select

only a portion of the text to convert.

Dragging an item onto a word-processing link icon starts PaperPort

's built-in

OCR application, or you can use your own OCR application.

You can Import items from other applications

In addition to scanning items, you can bring items into PaperPort

in a variety

of ways and convert them to PaperPort

(MAX) files in several different ways:

■

Print to the Desktop View from another application, such as Microsoft Excel.

■

Import files saved in other file formats, such as Windows

Bitmap (BMP) or

Tag Image File Format (TIFF).

Software by:

17 - 19

HOW TO SCAN USING WINDOWS

MFC3200C-US-FM6.0

You can Export items in other formats

You can export or save PaperPort

items in several popular file formats, such as

BMP, JPEG, TIFF, or self-viewing.

For example, to create a file for an Internet Web site, export it as a JPEG file.

Web pages often use JPEG files for displaying images.

Exporting an image file

Select the Save As command from the File pull-down menu in the PaperPort

window. The Save ‘XXXXX’ As dialog box will be displayed.

Select the drive and directory where you want to store the file.

Enter the new file name and choose the file type or select a name from the File

Name text box. (You can scroll through the Directories and File Name listing

for prompting.)

Select the OK button to save your file, or Cancel to return to the PaperPort

without saving it.

For Windows

98/98SE, Windows

Me and Windows

2000 Professional:

Select

Start, Settings, Control Panel, Add/Remove Programs

and the

Install/

Uninstall

tab.

Select

PaperPort

8.0SE

from the list and click the

Add/Remove

button.

Select

Brother Extensions for Paperport

and click the

Add/Remove

button.

For Windows

XP:

Select

Start

Control Panel

Add or Remove Programs

and the

Change or

Remove Programs

icon.

Select

PaperPort

8.0SE

from the list and click the

Change

button.

To Uninstall PaperPort

and ScanSoft

TextBridge

USING REMOTE SETUP (FOR WINDOWS

ONLY)

18 - 1

MFC3200C-US-FM6.0

Using Remote Setup

(For Windows

Only)

MFC Remote Setup

The MFC Remote Setup application allows you to quickly set up your MFC by

taking advantage of the ease and speed of programming on your PC. When you

access this application, the settings on your MFC will be downloaded

automatically to your PC and displayed on your computer screen. If you change

the settings, you can upload them directly to the MFC.

This starts the process of uploading the data to the MFC and exiting the remote

setup program. If an error message is displayed enter the correct data again,

then click

Cancel

This exits the remote setup application without uploading the data to the MFC.

Apply

This uploads the data to the MFC, but does not exit the remote setup application.

This command prints the selected items on the MFC. You can not print the data

until it is uploaded to the MFC. Click

Apply

to upload the new data to the MFC

and click

Export

This command saves the current configuration settings to a file.

Import

This command reads the settings from a file.

You can check the Ink Status in the Maintenance menu.

19 - 1

USING PC-FAX (FOR WINDOWS

ONLY)

MFC3200C-US-FM6.0

Using PC-FAX

(For Windows

Only)

PC FAX Sending

The Brother PC FAX feature allows you to use your PC to send a file. You can

create a file in any application on your PC, and then send it as a PC FAX. You

can even attach a cover page note. All you have to do is set up the receiving

parties as Members or Groups in your PC FAX Address Book. Then you can use

the Address Book Search feature to quickly find them to address your fax.

Setting Up User Information

From the

Start

menu, select

Programs

Brother

Brother MFL Pro Suite

, and

then select

PC-FAX Setting

The Brother PC Fax Setup dialog box will appear:

Enter the required User information. This information is required to create the

Fax Header and Cover Page.

To save the User Information, click

PC FAX is available in Black & White only.

Note

You can access the User Information from the FAX Sending dialog box by

clicking

. (

See

Sending a File as a PC-FAX Using the Facsimile Style

, page

19-12

USING PC-FAX (FOR WINDOWS

ONLY)

19 - 2

MFC3200C-US-FM6.0

Setting Up Sending

To access the Sending tab from the Brother PC-FAX Setup dialog box, click the

Sending

tab.

Outside line access

Enter the number needed to access an outside line. This is sometimes required

by the local PBX telephone system.

Include header

To add header information to the top of the fax pages being sent, check the

Header box.

Address Book file

You can select different database files for use with the Address Book. You must

enter the path and file name of the database file or use the Browse button to view

the file system to select the file.

19 - 3

USING PC-FAX (FOR WINDOWS

ONLY)

MFC3200C-US-FM6.0

User interface

Select the User Interface in the Sending tab. You have a choice of the Simple

Style or the Facsimile Style.

Simple Style

Facsimile Style

USING PC-FAX (FOR WINDOWS

ONLY)

19 - 4

MFC3200C-US-FM6.0

Setting Up Speed Dial

Access the Speed Dial tab from the Brother PC-FAX Setup dialog box by

clicking the

Speed Dial

tab. (To use this feature you must select the Facsimile

Style user interface.)

You can register any address or group on one of the ten Speed Dial buttons.

To register an address in a Speed Dial location:

Click the Speed Dial location you want to program.

Click the address or group you wish to assign to the Speed Dial location.

Click

Add >>

to program the Speed Dial location.

To clear a Speed Dial location:

Click the Speed Dial location you want to clear.

Click

Clear

19 - 5

USING PC-FAX (FOR WINDOWS

ONLY)

MFC3200C-US-FM6.0

The Address Book

From the

Start

menu, select

Programs

Brother

Brother MFL Pro Suite

, and

then click

Address Book

The Brother Address Book dialog box will appear:

USING PC-FAX (FOR WINDOWS

ONLY)

19 - 6

MFC3200C-US-FM6.0

Setting Up a Member in the Address Book

In the Brother Address Book dialog box you can add, edit and delete stored

information for members and groups.

In the Address Book dialog box, click the icon to add a member.

The Brother Address Book Member Setup dialog box will appear:

In the Brother Address Book Member Setup dialog box, type the member’s

information.

Name

and

Fax

are required fields. Click

to save the member’s

information.

19 - 7

USING PC-FAX (FOR WINDOWS

ONLY)

MFC3200C-US-FM6.0

Setting Up a Group for Broadcasting

If you repeatedly send the same PC-FAX to multiple recipients, you can

combine members into a Group.

In the Brother Address Book dialog box, click the icon to create a group.

The Brother Address Book Group Setup dialog box appears:

Type the name of the new group in the

Group Name

field.

In the

Available Names

box, select each member to be included in the Group,

and then click

Add >>

Members you add to the group will be listed in the Group Members box.

After all the members have been added, click

Editing Member Information

Select the Member or Group you want to edit.

Click the edit icon.

Edit the Member or Group information.

Click

to save your changes.

USING PC-FAX (FOR WINDOWS

ONLY)

19 - 8

MFC3200C-US-FM6.0

Deleting a Member or Group

Select the Member of Group you want to delete.

Click the delete icon.

Click

when the Delete OK? Dialog box appears.

Exporting the Address Book

You can export the Address Book to an ASCII text file (*.csv). If you wish, you

can create a Vcard for selected members that will be attached to all the sender’s

outgoing E-mail; a Vcard is an electronic business card that contains the

sender’s contact information.

To export the current telephone book:

From the Address Book select

File

, point to

Export

, and then click

Text

—

—Click

Vcard

and go to Step 5.

Select the data fields you wish to Export from the

Available Items

column, and

then click

Add >>

If you are exporting to an ASCII file, select

Divide Character - Tab

Comma

. This selection inserts a Tab or Comma between each data field when

it is Exported.

Select

to save the data.

Note

If you are creating a Vcard, you must first select the member.

Note

Select items in the order you want them listed.

19 - 9

USING PC-FAX (FOR WINDOWS

ONLY)

MFC3200C-US-FM6.0

Type the name of the file, and then select

Save

Importing to the Address Book

You can import ASCII text files (*.csv) or Vcards (electronic business cards)

into your Address Book.

To import an ASCII text file:

From the Address Book select

File

, point to

Import

, and then click

Text

—

—Click

Vcard

and go to Step 5.

Select the data fields you wish to Import from the

Available Items

column, and

then click

Add >>

Select

Divide Character - Tab

Comma

based on what file format you are

importing.

Note

If you selected Vcard in Step 1, the

Save as type:

will be

Vcard (*.vcf)

Note

Select the fields from the Available Items list in the same order they are listed

in the Import text file.

USING PC-FAX (FOR WINDOWS

ONLY)

19 - 10

MFC3200C-US-FM6.0

Select

to import the data.

Type the name of the file, and then select

Open

Setting Up a Cover Page

Access the Brother PC-FAX Cover Page Setup from the FAX Sending dialog

box by clicking . (See

Sending a File as a PC-FAX Using the Facsimile Style

page 19-12.)

The Brother PC-FAX Cover Page Setup dialog box will appear:

Note

If you selected a text file in Step 1, the

Files of type:

will be

Text file (*.csv)

19 - 11

USING PC-FAX (FOR WINDOWS

ONLY)

MFC3200C-US-FM6.0

You can enter information in each field.

From

You can enter information in each field.

Comment

Type the comment you want to add to the cover page.

Select Cover Page Form

Select the cover page form you want.

Import BMP file

You can insert a bitmap file, such as your company logo, in the cover page.

Select the BMP file by using the browse button, and then select the alignment

style.

Count Cover Page

When the Count Cover Page box is checked, the Cover Page will be included in

the page numbering. When this box is not checked, the Cover Page will not be

included.

Note

If you are sending a fax to multiple recipients, the recipient information will not

be printed on the Cover Page.

USING PC-FAX (FOR WINDOWS

ONLY)

19 - 12

MFC3200C-US-FM6.0

Sending a File as a PC-FAX Using the Facsimile Style

Create a file in Word, Excel, Paint, Draw or any other application on your PC.

From the

File

menu, select

The Print dialog box will appear:

Select

Brother PC-FAX

as your printer, and then click

The FAX Sending dialog box will appear:

19 - 13

USING PC-FAX (FOR WINDOWS

ONLY)

MFC3200C-US-FM6.0

Enter the fax number by using any of the following methods:

a. Enter the number using the dial pad.

b. Click any of the 10

Speed Dial

buttons.

c. Click the

Address Book

button, and then select a Member or Group from

the Address Book.

To include a cover page, click

Cover Page On

, and then click the Cover

Page icon to enter or edit the cover page information.

Click

Start

to send the fax.

Redial

If you want to redial a number, click

Redial

to scroll through the last five fax

numbers, and then click

Start

Sending a File as a PC-FAX Using the Simple Style

Create a file in Word, Excel, Paint, Draw or any other application on your PC.

From the

File

menu, select

The Print dialog box will appear:

Note

If you make a mistake you can use the click

Clear

to clear all the entries.

If you wish to cancel the fax, click

Stop

USING PC-FAX (FOR WINDOWS

ONLY)

19 - 14

MFC3200C-US-FM6.0

Select

Brother PC-FAX

as your printer, and then click

The FAX Sending dialog box will appear:

In the

To:

field, type the fax number of the receiving party. You can also use

the Address Book to select destination fax numbers. If you made a mistake

entering a number, click the

Clear

button to clear all entries.

To send a Cover Page and note, check the

Cover Page On

check box.

When you are ready to send your fax, click the Send icon.

If you wish to cancel the fax, click the icon.

Note

You can also click the to create or edit an existing cover page.

20 - 1

USING AUTOMATIC E-MAIL PRINTING

MFC3200C-US-FM6.0

Using Automatic E-Mail

Printing

For Windows

98, 98SE, Me only

Main Features

■

You can use Automatic E-Mail Printing with other E-mail software:

Brother Automatic E-Mail Printing has some extra functions that other E-mail

software, such as Netscape Navigator™ or MS Internet Mail, do not support.

■

Automatic E-Mail Printing can be configured for a multiple user account:

In Brother Automatic E-Mail Printing you can set up more than one E-mail

account on a single PC so you can print E-mail in each account automatically.

■

Automatic access to your specified POP3 server at the specified time:

You can specify the time when the Brother Automatic E-Mail Printing

automatically accesses the server to check for new mail.

■

Provides an “In Memory” printer driver:

You can receive and print E-mail data at the same time, by searching for a

specified character string in the mail header. It allows you to see the sender,

subject and relevant part of the mail content.

To Access the On-Line Documentation

To Install Automatic E-mail Printing (Optional Application):

Insert MFL Pro CD-ROM into your CD-ROM drive.

Click on

Install Software

from the main CD-ROM screen.

Click

Automatic E-mail Printing

The

Automatic E-mail Print

option is NOT available for Windows

2000

Professional and XP.

Note

After you have installed the Brother driver(s) for your model and operating

system, click

View On-Line Documentation

for operating instructions.

This is optional software and will not be required for printing, faxing and

scanning operations.

Before You Use this Software

Please read in the On-Line

Documentation on the CD-ROM. Check the online

README.WRI file in the root directory of the CD-ROM for last-

minute important information and troubleshooting tips not

included in the On-Line Documentation.

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC

™

/IBOOK

™

21 - 1

MFC3200C-US-FM6.0

Using the Brother MFC with

a New Power Macintosh

G3, G4 or iMac

™

/iBook

™

Set Up Your USB-Equipped Apple

Macintosh

G3, G4 or iMac

™

or iBook

™

with

Mac OS 8.5-9.2 or Mac OS X v.10.1

To work with your MFC, your USB-Equipped Apple

Macintosh

must be set

up with Mac OS 8.5-9.2 (The Brother Scanner driver and PC FAX Send driver

work only with Mac OS 8.6-9.2)

Using Brother Printer Driver with Your Apple

Macintosh

(OS 8.5-9.2)

To select the Printer:

From the Apple menu, open the

Chooser

Click the

MFL Pro Color

icon. On the right side of the Chooser, click the

printer to which you want to print. Close the Chooser.

Note

Before you can connect the MFC to your Macintosh

, you must purchase a

USB cable that is no longer than 6 feet (1.8 meters).

21 - 2

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC

™

/IBOOK

™

MFC3200C-US-FM6.0

To print the document:

From application software such as PaperPort

, click

File menu

and select

Page

Setup

. You can change the settings for

Paper Size

Paper Thickness

Paper

Source

Orientation

, and

Scaling

, then click

From application software such as PaperPort, click

File menu

and select

Click

to start printing.

Note

If you want to change

Copies

Pages

Quality

Media Type

and

Color/Mono

select your settings before clicking

Option Setup allows you to change

Document

and

Printing Options

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC

™

/IBOOK

™

21 - 3

MFC3200C-US-FM6.0

Using Brother Printer Driver with Your Apple

Macintosh

(OS X v.10.1)

Choosing page setup options

From application software such as TextEdit, click

File

menu and select

Page

Setup

. Maker sure

MFC-3200C

is selected in the

Format for

pop-up menu.

You can change the settings for

Paper Size, Orientation

and

Scaling

, then

click

Printing a document

From application software such as TextEdit, click

File

menu. When the print

dialog appears, then click

Make sure

MFC-3200C

is selected in the

Printer

pop-up menu.

21 - 4

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC

™

/IBOOK

™

MFC3200C-US-FM6.0

Choosing printing options

If you want to print multiple copies, a specific range of pages, or multiple pages

on a single sheet of paper, or to control the special printing features of a printer

or application, choose options in the Print dialog.

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC

™

/IBOOK

™

21 - 5

MFC3200C-US-FM6.0

Sending a Fax from Your Macintosh

Application (For OS 8.5-9.2)

You can send a fax directly from your Macintosh

application using the

following steps:

Create a document in a Macintosh application.

To begin the fax transmission, select

from the

File

menu.

The Printer dialog box appears:

When

Printer

is selected, the top button shows

and the

Address

button is

grayed.

From the

Output

pull-down menu, select

Facsimile

When

Facsimile

is selected, the top button shows

Send Fax

and the

Address

button is available.

21 - 6

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC

™

/IBOOK

™

MFC3200C-US-FM6.0

Click

Send Fax

The Send Fax dialog box appears:

The Send Fax dialog box has two list boxes. The left box shows all the

previously

Stored Fax Numbers

; the right box will show the

Destination Fax

Numbers

as you select them.

To address the fax, type a fax number in the

Input Fax Number

box.

—

Select a name/number from the

Stored Fax Numbers

box, and then click

. Your recipient will appear in the

Destination Fax Numbers

box.

If you want to, you can add your new recipients to the Stored Fax Number at this

time by clicking

New

. (See

Adding a New Member

, page 21-7.)

—

You can add a new group by clicking

Group

. (See

Adding a New Group

, page

21-8.)

If you are finished addressing your fax, click

Send Fax

Click

to return to the Send Fax dialog box.

Note

You can select several stored numbers at once by using the Shift and Ctrl keys.

Note

To select and send only certain pages of the document, click

to return to

the Print dialog box.

Note

If you click

Send Fax

without addressing your fax, the following error message

appears:

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC

™

/IBOOK

™

21 - 7

MFC3200C-US-FM6.0

Setting Up Your Address Book

You can add new members and groups to your Address Book, even while you

are addressing a fax.

Adding a New Member

To add a new member to the Address Book, in the Facsimile dialog box click

Address

The Address Book dialog box appears:

Click

New

. The following dialog box appears:

Type the name and fax number.

If you want to, you can store a comment in the Memo field if you wish (up to 15

characters).

Click

to return to the Address Book dialog box.

21 - 8

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC

™

/IBOOK

™

MFC3200C-US-FM6.0

Adding a New Group

You can set up a group of multiple recipients.

Click

Group

The Group Setting dialog box appears.

In the

Group Name

field, type a name for your Group.

From the

Stored Fax Numbers

box select the recipients for your Group, and

then click .

Your selection will appear in the box under the

Group Name

field.

Click

The Address Book dialog box reappears:

Click

The Print/Facsimile dialog box reappears:

If you are ready to send your fax, click

Send Fax

(Follow the steps on page 21-5 for sending a fax.)

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC

™

/IBOOK

™

21 - 9

MFC3200C-US-FM6.0

Using Brother TWAIN Scanner Driver with

Your Apple

Macintosh

(For OS 8.6-9.2)

The Brother MFC software includes a TWAIN Scanner driver for Macintosh

This Macintosh

TWAIN Scanner driver can be used with applications that

support the TWAIN specification. You can use PaperPort

for scanning.

21 - 10

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC

™

/IBOOK

™

MFC3200C-US-FM6.0

Accessing the Scanner

Run your PaperPort

software. You will see the

PaperPort

icon

in the upper

right hand corner of your screen. The first time you use the Brother TWAIN

driver, set it as the default by choosing the

Select Source

, then click the

PaperPort

icon. Afterward, for each original you scan choose

Acquire Image

by clicking the

PaperPort

icon. The Scanner setup dialog box will appear.

If you are using PaperPort

5.5 for Mac, from the ScanSoft menu (located

below the ScanSoft icon on the Macintosh desktop menu bar), choose

Acquire

Image

For details about the ScanSoft menu selections, please see the

PaperPort

Online Documentation located in the PaperPort

5.5 Folder/User

Docs/Splashug.pdf file.

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC

™

/IBOOK

™

21 - 11

MFC3200C-US-FM6.0

Scanning a Document into Your Macintosh G3, G4 or

iMac

Place the original in the ADF.

Adjust the following settings, if needed, in the scanner setup dialog box:

Resolution

Color Type

Brightness

Contrast

Scanning Area

Click

Start

When scanning is finished, the image will appear in your graphics application.

Settings in the Scanner Window

Image

Resolution

Choose the scanning resolution from the Resolution pop-up menu. Higher

resolutions take more memory and transfer time, but can achieve a finer scanned

image. (Each model has different resolutions. See Specification.)

Color Type

Black & White

—Set the image Type to Black&White for text or line art. For

photographic images, set the image type to Gray (Error diffusion) or True Gray.

Gray (Error Diffusion)

—is used for documents that contain photographic

images or graphics. (Error Diffusion is a method for creating simulated gray

images by placing black dots in a specific matrix instead of true gray dots.)

True Gray

—also is used for documents containing photographic images or

graphics. This mode is more exact because it uses up to 256 shades of gray. It

requires the most memory and longest transfer time.

21 - 12

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC

™

/IBOOK

™

MFC3200C-US-FM6.0

Colors

—Choose either 256 Color, which scans up to 256 colors, 24-bit color

which scans up to 16.8 million colors. Although using 24-bit color creates an

image with the most accurate colors, the image file will be approximately three

times larger than a file created with 256 Color.

Scanning Area

Set the

Size

to one of the following:

• Letter

(8.5

11 inches)

• A4

(210

297 mm)

• Legal

(8.5

14 inches)

• A5

(148

210 mm)

• B5

(182

257 mm)

• Executive

(7.25

10.5 inches)

• Business Card

(90

60 mm)

• Custom

(User adjustable from 0.35

0.35 inches to 8.5

14 inches)

After you choose a custom size, you can adjust the scanning area. Click and hold

the mouse button as you drag the mouse to crop the image.

Width: Enter the width of the custom size.

Length: Enter the length of the custom size.

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC

™

/IBOOK

™

21 - 13

MFC3200C-US-FM6.0

Business Card Size

To scan business cards, select the Business Card size setting (90

60 mm) and

place the business card at the top center of a carrier sheet.

When scanning photographs or other images for use in a word processor or other

graphics application, it is a good idea to try different settings for the contrast,

mode and resolution to determine which settings look best.

Miscellaneous

Brightness

Adjust the brightness settings to obtain the best image. The Brother TWAIN

Scanner driver offers 100 brightness settings (-50 to 50). The default value is 0,

representing an “average” setting.

You can set the brightness level by dragging the slidebar to the right to lighten

the image or to the left to darken the image. You can also type a value in the box

to set the setting. Click

If the scanned image is too light, set a lower brightness value and scan the

document again.

If the image is too dark, set a

higher brightness value and

scan the document again.

Contrast

The contrast setting is adjustable only when you have selected one of the gray

scale settings, but it is not available when Black & White is selected as the Gray

Scale.

Increasing the contrast level (by dragging the slidebar to the right) emphasizes

dark and light areas of the Image, while decreasing the contrast level (by

dragging the slidebar to the left) reveals more detail in gray areas. Instead of

using the slidebar, you can type a value in the box to set the contrast. Click

Carrier sheets are available from your Dealer.

21 - 14

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC

™

/IBOOK

™

MFC3200C-US-FM6.0

Color Sync Dialog

Perceptual Matching

—All the colors of a given gamut are scaled proportionally

to fit within another gamut. This intent pretty much maintains the balance

between the colors in the image. This intent is the best choice for realistic

images, such as scanned photographs.

Saturation Matching

—The relative saturation of colors is maintained from

gamut to gamut. So basically the colors are shifted to the edge of the gamut to

get the most saturated color possible. Rendering the image using this intent

gives the strongest colors and is the best choice for bar graphs and pie charts, in

which the actual color displayed is less important than its vividness.

Relative Colorimetric Matching

—The colors that fall within the gamuts of both

devices are left unchanged. Some colors in both images will be exactly the same,

a useful outcome when colors must match quantitatively. What that means is

that if the color is inside the gamut, it will stay the same color. However, if the

color is outside the gamut, it will be mapped to the edge of the gamut. This intent

is best suited for logos or “spot colors” where color must match.

Absolute Colorimetric Matching

—A close appearance match may be achieved

over most of the tonal range, but if the minimum density of the idealized image

is different from that of the output image, the areas of the image that are left

blank will be different. Colors that fall within the gamuts of both devices are left

unchanged.

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC

™

/IBOOK

™

21 - 15

MFC3200C-US-FM6.0

Scanner Profile

Select your Brother MFC.

PreScanning an Image

PreScanning allows you to scan an image quickly at a low resolution. A

thumbnail version will appear in the Scanning Area. This is only a preview of

the image, so you can see how it will look. The PreScan button is used to

preview an image for cropping any unwanted portions from the image. When

you are satisfied with the preview, click

Start

to scan the image.

Insert the original face down in the ADF.

Click

PreScan

The entire original will be scanned into your Macintosh G3 or iMac and will

appear in the Scanning Area of the Scanner dialog box:

To scan a portion of the

prescanned image, click and

drag the mouse to crop it.

21 - 16

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH

G3, G4 OR IMAC

™

/IBOOK

™

MFC3200C-US-FM6.0

Insert original in the ADF of the Brother MFC again.

Adjust the settings for Resolution, Color Type (Gray Scale), Brightness,

Contrast, and Size in the Scanner Setup dialog box, as needed.

Click

Start

This time only the selected area of the original will appear in the Scanning Area.

In your editing software application, refine the image as usual.

IMPORTANT INFORMATION

22 - 1

MFC3200C-US-FM6.0

Important Information

Standard Telephone and FCC Notices

These notices are in effect on models sold and used in

the United States only.

This equipment is hearing aid compatible.

When programming emergency numbers and/or making test calls to

emergency numbers:

■

Remain on the line and briefly explain to the dispatcher the reason for the call

before hanging up.

■

Perform these activities in the off-peak hours, such as early morning or late

evening.

This equipment complies with Part 68 of FCC Rules. On the rear panel of this

equipment is a label that contains, among other information, the FCC

Registration Number and Ringer Equivalence Number (REN) for this

equipment. You must, upon request, provide this information to your telephone

company.

You may safely connect this equipment to the telephone line by means of a

standard modular jack, USOC RJ11C.

An FCC compliant telephone cord with a modular plug is provided with this

equipment. This equipment is designed to be connected to the telephone line or

premises wiring using a compatible modular jack that is Part 68 compliant. See

the Installation section of this manual for details.

The REN is useful to determine the quantity of devices you may connect to your

telephone line and still have those devices ring when your telephone number is

called. In most, but not all areas, the sum of the RENs of all devices connected

to one line should not exceed five (5). To be certain of the number of devices

you may connect to your line, as determined by the REN, you should contact

your local telephone company to determine the maximum REN for your calling

area. If your MFC-3200C damages the telephone line, the telephone company

may discontinue your service temporarily. If possible, they will notify you in

advance. But if advanced notice is not practical, you will be notified as soon as

possible. You will be informed of your right to file a complaint with the FCC.

Your telephone company may make changes to its facilities, equipment,

operations or procedures that could affect the proper functioning of your

equipment. If they do, you will be notified in advance to give you an opportunity

to maintain uninterrupted telephone service.

22 - 2

IMPORTANT INFORMATION

MFC3200C-US-FM6.0

If you experience trouble with your MFC-3200C, please contact a Brother

Authorized Service Center for information on obtaining service or repair. The

telephone company may ask that you disconnect this equipment from the line

until the problem has been corrected or until you are sure that the equipment is

not malfunctioning.

If you are not able to solve a problem with your MFC, contact Brother Customer

Service. (See

Brother Numbers

, page i.)

WARNING

For protection against the risk of electrical shock, always disconnect all cables

from the wall outlet before servicing, modifying or installing the equipment.

This equipment may not be used on coin service lines provided by the

telephone company or connected to party lines.

Brother cannot accept any financial or other responsibilities that may be the

result of your use of this information, including direct, special or consequential

damages. There are no warranties extended or granted by this document.

WARNING

Important—About the Interface Cable

This machine has been certified to comply with FCC standards, which are

applied to the USA only. The filter core supplied with your MFC should be

attached to the shielded interface cable according to FCC 15,27 (a). In addition,

a grounded plug should be plugged into a grounded AC outlet after checking

the rating of the local power supply for the printer to operate properly and

safely.

Federal Communications Commission (FCC)

Declaration of Conformity (For USA Only)

declares, that the products

Product Name: MFC-3200C

comply with Part 15 of the FCC Rules. Operation is subject to the following two

conditions: (1) This device may not cause harmful interference, and (2) this

device must accept any interference received, including interference that may

cause undesired operation.

Responsible

Party:

Brother International Corporation

100 Somerset Corporate Boulevard

Bridgewater, NJ 08807-0911 USA

TEL: (908) 704-1700

IMPORTANT INFORMATION

22 - 3

MFC3200C-US-FM6.0

This equipment has been tested and found to comply with the limits for a Class

B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed

to provide reasonable protection against harmful interference in a residential

installation. This equipment generates, uses, and can radiate radio frequency

energy and, if not installed and used in accordance with the instructions, may

cause harmful interference to radio communications. However, there is no

guarantee that interference will not occur in a particular installation. If this

equipment does cause harmful interference to radio or television reception,

which can be determined by turning the equipment off and on, the user is

encouraged to try to correct the interference by one or more of the following

measures:

■

Reorient or relocate the receiving antenna.

■

Increase the separation between the equipment and receiver.

■

Connect the equipment into an outlet on a circuit different from that to which

the receiver is connected.

■

Consult the dealer or an experienced radio/TV technician for help.

Important

Changes or modifications not expressly approved by Brother Industries, Ltd.

could void the user’s authority to operate the equipment.

Industry Canada Compliance Statement

(For Canada Only)

This Class B digital apparatus complies with Canadian ICES-003.

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du

Canada.

International E

NERGY

TAR

Compliance

Statement

As an E

NERGY

TAR

Partner, Brother Industries,

Ltd. has determined that product meets the

NERGY

TAR

guidelines for energy efficiency.

22 - 4

IMPORTANT INFORMATION

MFC3200C-US-FM6.0

Important Safety Instructions

Read all of these instructions.

Save them for later reference.

Follow all warnings and instructions marked on the product.

Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol

cleaners. Use a damp cloth for cleaning.

Do not use this product near water.

Do not place this product on an unstable cart, stand, or table. The product may fall, causing

serious damage to the product.

Slots and openings in the cabinet and the back or bottom are provided for ventilation; to

ensure reliable operation of the product and to protect it from overheating, these openings

must not be blocked or covered. The openings should never be blocked by placing the

product on a bed, sofa, rug, or other similar surface. This product should never be placed

near or over a radiator or heater. This product should never be placed in a built-in

installation unless proper ventilation is provided.

This product should be operated from the type of power source indicated on the label. If you

are not sure of the type of power available, consult your dealer or local power company.

This product is equipped with a 3-wire grounding type plug, a plug having a third

(grounding) pin. This plug will fit into only a grounding-type power outlet. This is a safety

feature. If you are unable to insert the plug into the outlet, contact your electrician to replace

your obsolete outlet. Do not defeat the purpose of the grounding-type plug.

Do not allow anything to rest on the power cord. Do not place this product where people

can walk on the cord.

If an extension cord is used with this product, make sure that the total ampere ratings on the

products plugged into the extension cord do not exceed the extension cord ampere rating.

Also, make sure that the total of all products plugged into the wall outlet does not exceed

15 amperes (USA only).

Do not place anything in front of the machine that will block received faxes. Do not place

anything in the path of received faxes.

Wait until pages have exited the machine before picking them up.

Never push objects of any kind into this product through cabinet slots, since they may touch

dangerous voltage points or short out parts resulting in the risk of fire or electric shock.

Never spill liquid of any kind on the product.

Do not attempt to service this product yourself, as opening or removing covers may expose

you to dangerous voltage points and/or other risks, and may void your warranty. Refer all

servicing to Authorized Service Personnel. A list of Authorized Service Centers has been

included for your convenience, or you may contact Customer Service for your nearest

Brother Authorized Service Center. (See

Brother Numbers

, page i. )

This product does not have an ON/OFF switch. Therefore, it is very important that you have

easy access to the main plug and the main socket to which the plug is connected, in case

the main power to the MFC must be disconnected quickly.

Unplug this product from the wall outlet and refer servicing to Authorized Service

Personnel under the following conditions:

When the power cord is damaged or frayed.

If liquid has been spilled into the product.

If the product has been exposed to rain or water.

If the product does not operate normally when the operating instructions are

followed. Adjust only those controls that are covered by the operating instructions.

Improper adjustment of other controls may result in damage and will often require

extensive work by a qualified technician to restore the product to normal operation.

If the product has been dropped or the cabinet has been damaged.

If the product exhibits a distinct change in performance, indicating a need for

service.

To protect your product against power surges, we recommend the use of a power protection

device (Surge Protector).

IMPORTANT INFORMATION

22 - 5

MFC3200C-US-FM6.0

Trademarks

The brother logo is a registered trademark of Brother Industries, Ltd.

Brother is a registered trademark of Brother Industries, Ltd.

Windows, Microsoft, Excel and Word are registered trademarks of Microsoft in

the U.S. and other countries.

Macintosh is a registered trademarks and iMac and iBook are trademarks of

Apple Computer, Inc.

PaperPort and TextBridge are registered trademarks of ScanSoft, Inc.

JetPrint PHOTO is a registered trademark of International Paper.

Each company whose software title is mentioned in this manual has a Software

License Agreement specific to its proprietary programs.

All other brand and product names mentioned in this manual are

registered trademarks of their respective companies.

23 - 1

TROUBLESHOOTING AND ROUTINE MAINTENANCE

MFC3200C-US-FM6.0

Troubleshooting and

Routine Maintenance

Troubleshooting

Error Messages

As with any sophisticated office product, errors may sometimes occur. If this

happens, your MFC often identifies the problem and displays an error message.

The table below explains the most common error messages.

You can correct most problems by yourself. If you need additional help, call the

Brother fax-back system.

In USA:

1-800-521-2846

Or, visit us at: http://solutions.brother.com

IMPORTANT

For technical help you must call the country where you bought the MFC. Calls

must be made

from within

that country.

ERROR MESSAGES

ERROR MESSAGE

CAUSE ACTION

CHECK

CARTRIDGE

An ink cartridge is not installed properly. Re-install the ink, seating it properly. See

page 23-17.

CHECK

ORIGINAL

Original was not inserted or fed properly, or

document was longer than about 40" inches

(90cm).

See page 23-3.

CHECK PAPER

SIZE

Your paper is not the correct size.

Reload the correct size of paper, and then

press

Black Fax Start

CHECK PAPER

MFC is out of paper.

Add paper, and then press

Black Fax Start

COMM. ERROR

Poor phone line quality caused a

communication error.

Try the call again. If problem continues,

call the telephone company to check your

phone line.

CONNECTION

FAIL

You tried to poll a fax machine that is not in

Polled Waiting mode.

Verify the other party’s polling setup.

HIGH

TEMPERATURE

The print head detects high temperature. Use the MFC in a cool room or lower the

temperature

COVER OPEN

Control panel cover or top cover is not

closed completely.

Open and close the covers.

DISCONNECTED

The other party or other party’s fax

machine terminated the call.

Try to transmit or receive again.

TROUBLESHOOTING AND ROUTINE MAINTENANCE

23 - 2

MFC3200C-US-FM6.0

INK EMPTY

One or more of the ink cartridges are

empty. The MFC will stop all print

operations (such as printing copies, faxes

and jobs from the PC). While memory is

available, black and white faxes will be

received into memory. If a sending

machine has a color fax, the MFC’s

“handshake” will request that the fax be

sent as black and white; if the sending

machine has the feature to convert it, the

color fax will be received into memory as a

black and white fax.

To preserve good quality, the MFC

periodically cleans the print head. Also,

you can press

Ink

to start the cleaning when

needed. This cleaning process uses up ink

and can cause the ink to run out.

Replace the ink cartridges. See page 23-17.

INK EMPTY

FAX IN MEMORY

MFC can not print fax messages because

one or more of the ink cartridges are empty.

Replace the empty ink cartridges.

See page 23-17.

LOW

TEMPERATURE

The print head detects low temperature. Use the MFC in a warm room or raise the

temperature.

MACHINE ERROR

MFC has a mechanical problem. Call Brother Customer Service.

In USA: 1-800-284-4329

In Canada: 1-877-BROTHER

In Montreal: (514) 685-6464

NEAR EMPTY

One or more of the ink cartridges are

running out of ink. The MFC will stop

receiving color faxes. The MFC’s

“handshake” will request that it be sent in

black and white; if the sending machine has

the feature to convert it, the color fax will

be received into memory as a black and

white fax.

Order a new ink cartridge. See page ii.

NO RESPONSE/

BUSY

The number you dialed does not answer or

is busy.

Verify the number and try again.

NOT REGISTERED

You tried to access a Speed Dial number

that is not programmed.

Set up the Speed Dial number.

See page 8-1.

OUT OF MEMORY

The data is too large for the MFC’s

memory.

See page 12-2.

PAPER JAM

The paper is jammed in the MFC. See page 23-4.

ERROR MESSAGES

ERROR MESSAGE

CAUSE ACTION

23 - 3

TROUBLESHOOTING AND ROUTINE MAINTENANCE

MFC3200C-US-FM6.0

Original Jam

If the original is jammed, follow the steps below.

Original is jammed inside front of control panel.

Remove any paper

from the ADF that is

not jammed.

Pull the jammed

original out toward the

front of the MFC.

Press

Stop/Exit

Original is jammed inside back of control panel.

Remove any paper

from the ADF that is

not jammed.

Open the control panel

cover.

Pull the jammed

original out toward the

back of the MFC.

Close the control

panel cover.

Control

Panel

Cover

TROUBLESHOOTING AND ROUTINE MAINTENANCE

23 - 4

MFC3200C-US-FM6.0

Printer Jam or Paper Jam

Remove the jammed paper depending on where it is jammed in the MFC.

Paper is jammed in the paper tray.

Remove any paper

from the paper tray

that is not jammed.

Pull up the jammed

paper to remove it.

Note

If it is difficult to pull

the jammed paper, try

to pull it while holding

down the Paper Release

Lever.

Note

To improve the reliability of paper feeding, turn on Secure Feed mode by pressing

the

Shift

and

Scan to

keys simultaneously. The MFC will then feed paper more

securely, but paper feeding will take a longer time. To turn off the Secure Feed

mode, simultaneously press

Shift

and

Scan to

again.

Paper Tray

Paper Release Lever

23 - 5

TROUBLESHOOTING AND ROUTINE MAINTENANCE

MFC3200C-US-FM6.0

Paper is jammed inside the MFC.

Open the control panel

cover by lifting it

toward you, and then

lift the top cover

toward the back.

Remove the jammed

paper.

Close the control panel cover and top cover.

Paper is jammed inside the front of the MFC.

Pull the paper toward

you.

Note

If the jammed paper is under the Print Head, unplug the MFC, and then you can

move the Print Head to remove the paper.

TROUBLESHOOTING AND ROUTINE MAINTENANCE

23 - 6

MFC3200C-US-FM6.0

Paper is jammed inside the back of the MFC.

If the paper rips, the pieces of paper may get stuck inside the back of the

machine.

Remove any paper from

the paper tray that is not

jammed.

Open the Paper Jam

Cover.

To loosen the paper,

slide the Paper Width

Guide to the widest

position.

Use tweezers to pull out

the ripped pieces of

paper.

Close the Paper Jam

Cover.

Note

PAPER JAM

occurs frequently,

install the Card Stock Support in the

paper tray and reload the paper.

Or, try reloading the paper upside

down.

Paper Width Guide

Card Stock Support

23 - 7

TROUBLESHOOTING AND ROUTINE MAINTENANCE

MFC3200C-US-FM6.0

If You Are Having Difficulty with Your MFC

If you think there is a problem with your MFC,

make a copy first

. If the copy

looks good, the problem is probably not your MFC. Check the chart below and

follow the troubleshooting tips.

If you have any other problems, visit us at:

http://solutions.brother.com

DIFFICULTY SUGGESTIONS

Printing or Receiving Faxes

Condensed Print and Horizontal

Streaks / Top and Bottom of

Sentences Are Cut Off

If your copy looks good, you probably had a bad connection, with static or

interference on the phone line. If the copy looks bad, call Brother Customer

Service at 1-800-284-4329 (

in USA

), 1-877-BROTHER (

in Canada

) or

(514) 685-6464 (

in Montreal

Poor Quality Print Make sure the Printer driver matches the type of paper you are using (See

page 14-2). If you are using plain paper, try using recommended special

paper (See Chapter 3). Don’t handle the paper until the ink is dry. Adjust

the Vertical Alignment (See page 23-11).

Smudged stain on the top center of the

printer page

Change Paper Thickness to Thick in the Paper tab of the Print dialog box,

in the Printer driver setting.

Print Too Dark or Too Light Make sure your ink cartridges are fresh. Cartridges are good up to two

years; after that the ink may become clogged. Cartridge expiration dates are

printed on the package. Try using recommended special paper (See

Chapter 3). The recommended environment for your fax machine is

between 68°F to 91°F.

Print Appears Dirty or Ink Seems to

Run

Make sure you are using the recommended paper (See Chapter 3). Don’t

handle the paper until the ink is dry.

The recommended environment for your MFC is between 68°F to 91°F.

White Lines in Text or Graphics Clean the print head (See

Cleaning the Print Head

, page 23-10.).

Stains Appear on the Reverse Side or

at the Bottom of the Page

Make sure the Printer Platen and Pick Up Roller are not dirty with ink mist.

(See page 23-16).

Vertical Black Lines When Receiving The sender’s scanner may be dirty. Ask the sender to make a copy to see if

the problem is with the sending machine. Try receiving from another fax

machine.

If the problem continues, call Brother Customer Service at 1-800-284-4329

(

in USA

), 1-877-BROTHER (

in Canada

) or (514) 685-6464 (

Montreal

Received color fax prints only in

B & W.

Replace the color ink cartridges that are empty or nearly empty, and then

ask the other party to send the color fax again. (See

Replacing the Ink

Cartridges

, page 23-17.)

Left and right margins are cut off. Turn on Auto Reduction. (See

Printing a Reduced Incoming Fax (Auto

Reduction)

, Page 6-4.)

Horizontal lines appear in Text or

Graphics.

Clean the print head (See

Cleaning the Print Head

, page 23-10.). If you

clean the print heads five times and the print has not improved, call Brother

Customer Service at 1-800-284-4329 (

in USA

), 1-877-BROTHER (

Canada

) or (514) 685-6464 (

in Montreal

Phone Line or Connections

Dialing does not work. Check for a dial tone. Change

TONE/PULSE

setting (See

Setting Tone/

Pulse Dialing Mode

, page 5-7). Check all line cord connections, and make

sure the curled handset cord is not in the

EXT

jack. Check power cord

connection. Send a manual fax by pressing

Hook/Hold

––

––by lifting

the handset, and dialing the number. Wait to hear the MFC receiving tones

before pressing

Black Fax Start

TROUBLESHOOTING AND ROUTINE MAINTENANCE

23 - 8

MFC3200C-US-FM6.0

MFC Does Not Answer When Called Make sure the MFC is in the correct receiving mode for your setup (either

FAX ONLY

FAX/TEL

TAD: ANSWER MACH

). Check for dial

tone. If possible, call your MFC to hear it answer. If there is still no answer,

check the telephone line cord connection. If there is no ringing when you

call your MFC, call your telephone company to check the line.

There is no dial tone on the handset. Press

Hook/Hold

––

––Lift the handset. If you hear no dial tone, check

telephone line cord connections at the MFC and wall jack. Check that the

handset curled cord is connected to the MFC’s handset jack. Test the jack

with another single line telephone. If no dial tone on the wall outlet, call

your telephone company.

Sending Faxes

Poor Transmission Quality Try changing your resolution to

FINE

S.FINE

. Make a copy to verify

your MFC’s scanner operation.

Transmission Verification Report

says “Result:NG”

There is probably temporary noise or static on the line. Try sending the fax

again. If you send a PC FAX message and get “Result:NG” on the

Transmission Verification Report, your MFC may be out of memory. To

gain extra memory, you can turn off Fax Storage (See page 10-2), print fax

message in memory (See page 6-6) or cancel a delayed fax or polling job

(See page 6-7). If the problem continues, call the telephone company to

check your phone line.

Vertical Black Lines When Sending If the copy you made shows the same problem, your scanner is dirty

(See

Cleaning the Scanner

, page 23-16.).

Handling Incoming Calls

MFC “Hears” Voice as CNG Tone If your MFC is set to Easy Receive ON, it is more sensitive to sounds. Your

MFC may mistakenly interpret certain voices or music on the line as a

calling fax machine and respond with fax receiving tones. Deactivate the

fax by pressing

Stop/Exit

. Try avoiding this problem by turning Easy

Receive to OFF. (See

Easy Receive

, page 6-3.)

Transferring a Fax Call to the MFC If you answered at the MFC, press

Black Fax Start

and hang up

immediately. If you answered at an extension phone, press your Fax

Receive Code (default setting is 51). When your MFC answers, hang up.

Custom Features on a Single Line If you have Call Waiting, Call Waiting/Caller ID, Ring Master, Voice

Mail, an alarm system or any other custom feature on a single phone line

with your MFC, it may create a problem sending or receiving fax data.

For example: If you are sending or receiving a fax message while a custom

feature signal comes through on the line, the signal can temporarily

interrupt or disrupt the fax data. Brother’s ECM feature should help

overcome this problem. This condition is related to the telephone system

industry and is common to all devices that send and receive information on

a single, shared line with custom features. If avoiding a slight interruption

is crucial to your business, a separate line with no custom features is

recommended.

Printer Difficulties

Horizontal lines appear in Text or

Graphics.

Clean the print head (See

Cleaning the Print Head

, page 23-10.). If you

clean the print heads five times and the print has not improved, call Brother

Customer Service at 1-800-284-4329 (

in USA

), 1-877-BROTHER

(

Canada

) or (514) 685-6464 (

in Montreal

Scanning Difficulties

TWAIN Errors appear while scanning Make sure the Brother TWAIN driver is selected as the primary source. In

PaperPort

, click File Select Source, highlight the Brother TWAIN driver

and click Select.

DIFFICULTY SUGGESTIONS

23 - 9

TROUBLESHOOTING AND ROUTINE MAINTENANCE

MFC3200C-US-FM6.0

Software Difficulties

Cannot perform ‘2 in 1’ printing. Check that the paper size setting in the application and in the printer driver

are the same.

Cannot print when using Paint Brush. Try setting the Display setting to ‘256 colors.’

Cannot print when using Adobe

Illustrator.

Try to reduce the printing resolution.

Thick line and thin line appear

alternately. (banding)

Turn OFF ‘Bi-Directional Printing’ from the ‘Quality/Color’ tab in the

printer driver.

There are some dense lines. Turn ON ‘Reverse Order’ from the ‘Paper’ tab in the printer driver.

When using ATM fonts, some

characters are missing or some

characters are printed in the same

place.

If you are using Windows

98, select ‘Printer Settings’ from the ‘Start’

menu. Open ‘Brother XXXX’ properties. Click ‘Spool Setting’ on the

‘Details’ tab. Select ‘RAW’ from ‘Spool Data Format’.

Printing is slow. In the Quality/Color tab of the Print dialog box, select Auto in the

Document section.

True2Life is not working correctly. If the image data is not full color (such as 256 color) in your application,

True2Life does not function. Please use at least 24 bit color data with the

True2Life feature.

“MFC is Busy” or “MFC Connect

Failure” Error Message appears.

Make sure the MFC is not displaying an error message on the LCD.

“MFC Connect Failure” If the MFC is not connected to your PC and you have loaded the Brother

software, the PC will show “MFC Connect Failure” each time you restart

Windows

. You can ignore this message or you can turn it off by deselect

the

AutoLoad PopUp

check box in the Brother Control Center chapter.

(See

How to Turn Off AutoLoad

, page 15-2.)

DIFFICULTY SUGGESTIONS

TROUBLESHOOTING AND ROUTINE MAINTENANCE

23 - 10

MFC3200C-US-FM6.0

How to Improve Print Quality

Cleaning the Print Head

Clean the print head and ink cartridges if you get a horizontal line in the text or

graphics on your printed pages. Using the

Ink

key, you can clean one color at a

time (BLACK, CYAN, YELLOW, or MAGENTA) or all four colors at once.

Caution

Do NOT clean the print head by touching it with your hand or a cloth.

Press

Ink

Press

to select

1.CLEANING

Press to select the color you want to clean, and then press

Menu/Set

The MFC will clean the print head. When cleaning is finished, the MFC will go

back online automatically.

Print Quality Check

If the print quality is not good, you can print a Print Quality Check Sheet to help

you find the settings you may need to change.

Press

Menu/Set

Press

Black Fax Start

The MFC begins printing the

Print Quality Check Sheet.

The LCD shows:

Check the sheet to see if the quality and

alignment are OK by following STEPs A and B.

STEP A: Color Block Quality Check

The LCD shows:

Check the quality of the four color blocks on the sheet. (BLACK/CYAN/

YELLOW/MAGENTA).

Note

If you clean the print head at least five times and the print has not improved, call

Brother Customer Service for help at 1-800-284-4329 (

USA

1-877-BROTHER (

in Canada

), or (514) 685-6464 (

in Montreal

4.TEST PRINT

IS STEP “A” OK?

1.YES 2.NO

IS STEP “A” OK?

1.YES 2.NO

23 - 11

TROUBLESHOOTING AND ROUTINE MAINTENANCE

MFC3200C-US-FM6.0

If the quality is OK for all colors, press

(

YES

) to go to

STEP B

––

If white horizontal lines appear in some color blocks below, press

(

The LCD will ask you if the print quality

is OK for each color.

Press

(

) for any color with a problem.

The LCD shows:

Press

(

YES

). The MFC will start cleaning the color.

After cleaning is finished, press

Black Fax Start

. The MFC will start printing

the Print Quality Check Sheet again and then return to

STEP A

is OK, press

to go to

STEP B

STEP B: Alignment Check

The LCD shows:

Check the 600 DPI and 1200 DPI test prints to see if number 5 most closely

matches number 0. If the number 5 sample of both the 600 DPI and 1200 DPI

are the best matches, press

(

YES

) to finish

STEP B

––

If another test print number is a better match for either 600 DPI or 1200 DPI,

press

(

) to select it.

OK Poor

BLACK OK?

1.YES 2.NO

START CLEANING?

1.YES 2.NO

IS STEP “B” OK?

1.YES 2.NO

600 DPI

1200 DPI

}

Do NOT select

TROUBLESHOOTING AND ROUTINE MAINTENANCE

23 - 12

MFC3200C-US-FM6.0

For 600 DPI, press the number of the test

print that most closely matches the

number 0 sample (1-8).

For 1200 DPI, press the number of the

test print that most closely matches the

number 0 sample (1-8).

Repeat Steps 1 and 2 (in

Print Quality Check

) to print another sample Print

Quality Check Sheet, and then check it.

Press

Stop/Exit

If you still see missing ink in this Print Quality Check Sheet, repeat the cleaning

and test print procedures at least five times. If ink is still missing after the fifth

cleaning and test print, replace the ink cartridge for the clogged color. (Perhaps

the ink cartridge was in your MFC over six months or the expiration date written

on the cartridge package has passed. Or, the ink may not have been stored

properly before use.)

After replacing the ink cartridge, check it by printing another Print Quality

Check Sheet. If the problem still exists, repeat the cleaning and test print

procedures at least five times for the new ink cartridge. If ink is still missing,

call Customer Service at 1-800-284-4329 (

in USA

), 1-877-BROTHER (

Canada

) or (514) 685-6464 (

in Montreal

Caution

Do NOT touch the print head. Touching the print head may cause permanent

damage and may void the print head’s warranty.

When an ink head nozzle is clogged

the printed sample looks like this.

After the ink head nozzle is cleaned,

the horizontal lines are gone.

600DPI ADJUST

SELECT BEST #

1200DPI ADJUST

SELECT BEST #

23 - 13

TROUBLESHOOTING AND ROUTINE MAINTENANCE

MFC3200C-US-FM6.0

Packing and Shipping the MFC

Whenever you transport the MFC, use the packing materials that came with your MFC.

If you do not pack the MFC correctly, you could void your warranty.

First, remove all the ink cartridges and attach the white shipping cover. (See

Replacing the Ink Cartridges

, page 23-17.) After attaching the white shipping

cover, press the all ink cartridge covers down.

Caution

Damage to your print head resulting from packing without the shipping cover

may void your warranty.

Attach the protective yellow bar, and then close the top cover and control panel

cover until they click into place.

Unplug the

MFC

from the telephone wall jack and remove the telephone line

cord from machine.

Caution

Do not unplug the

MFC

after a print job until you hear the final click.

Unplug the

MFC

from the AC outlet.

Unplug the USB cable from the

MFC

, if it is connected.

Remove the paper support, output paper support, ADF document support, ADF

document output support, handset and handset curled cord.

Note

If you are packing the machine for the Brother Exchange Service, keep these

items and return only the machine.

To attach the white shipping cover

Protective Yellow Bar

TROUBLESHOOTING AND ROUTINE MAINTENANCE

23 - 14

MFC3200C-US-FM6.0

Wrap the MFC in the bag and place it in the original carton with the original

packing material.

Pack the printed materials in the original carton as shown below. Do not pack

the used ink cartridges in the carton.

Note

If you are returning your machine to Brother as part of the Exchange Service,

pack

only

the MFC. Keep all separate parts and printed materials to use with

your “Exchange” machine.

23 - 15

TROUBLESHOOTING AND ROUTINE MAINTENANCE

MFC3200C-US-FM6.0

Close the carton.

TROUBLESHOOTING AND ROUTINE MAINTENANCE

23 - 16

MFC3200C-US-FM6.0

Routine Maintenance

Cleaning the Scanner

Unplug the MFC, and then open the control panel cover. Clean the flat white

pressure bar and the glass strip under the bar with isopropyl alcohol on a lint-

free cloth.

Cleaning the MFC Printer Platen

WARNING

■

Be sure to unplug the MFC from the AC power outlet before cleaning the printer

platen.

■

Be careful not to touch the paper feed star wheels, flat cable and encode film.

When you want to clean your MFC printer platen, wipe it with a lint free cloth

that is

dry

Do NOT Touch!

Flat Cable

Clean Here

Paper Feed Star Wheel

Do NOT Touch!

Encode Film

23 - 17

TROUBLESHOOTING AND ROUTINE MAINTENANCE

MFC3200C-US-FM6.0

Replacing the Ink Cartridges

Your MFC is equipped with an ink dot counter that automatically monitors the

ink level in each color cartridge. When the counter detects an ink cartridge is

running out of ink, the MFC will notify you with a message on the LCD.

The LCD shows you which color cartridges are low or empty. Be sure to follow

the LCD prompts so you replace the color cartridges in the appropriate order.

When the ink cartridges are running low, you must use the

Ink

key to begin

the cartridge replacement (Steps 1 to 3). If the ink is empty, skip to Step 4.

Press

Ink

Press

to choose

2. REPLACE INK

If one or more ink cartridges are empty, for example Black, the LCD shows

INK

EMPTY BLACK

and

PLS OPEN COVER

Open the control panel cover, and then lift the top cover.

Push the appropriate colored ink cartridge covers and remove the ink cartridge.

Open the new ink cartridge bag for the color shown on the LCD, and then take

out the ink cartridge.

PUSH

PUSHPUSH

Ink Cartridge

Covers

TROUBLESHOOTING AND ROUTINE MAINTENANCE

23 - 18

MFC3200C-US-FM6.0

Hold the new ink

cartridge as shown in

the illustration, and

then peel the sealing

tape from the side of

the ink cartridge.

Carefully peel the tape

in the direction away

from you.

Each color has its own correct position. Insert each new ink cartridge into the

carriage.

After installing the ink cartridges, close the top cover and control panel cover.

Your MFC prepares for a “head cleaning” and goes online. The LCD prompts

you to verify a new ink cartridge was inserted for each color you removed.

Example:

DID YOU CHANGE BLCK? 1. YES 2. NO

If the ink cartridge you installed is not a brand new one, please make sure to

select 2.

For each new cartridge, press

on the dial pad to reset the ink dot counter for

that color automatically. (The ink dot counter enables the MFC to notify you

when a color is running low.)

The MFC will enter a cleaning cycle for approximately 3 minutes for each

replaced cartridge. The LCD alternately shows

CLEANING

and

PLEASE

WAIT

When the MFC completes the cleaning cycle, the LCD returns to Standby mode

(date and time).

WARNING

If ink gets in your eyes, irrigate them with water immediately and consult a

doctor if you are concerned.

Note

To prevent spilling ink and staining your hands and clothing, remove the

sealing tape gently.

Opening

Peel in the direction

away from you!

Don’t touch

this part

23 - 19

TROUBLESHOOTING AND ROUTINE MAINTENANCE

MFC3200C-US-FM6.0

Caution

■

DO NOT remove ink cartridges if you do not need to replace them. If you do

so, it may reduce the ink quantity and the printer will not know the quantity of

ink left in the cartridge.

■

DO NOT shake the ink cartridges, because the ink may spill when you take off

the sealing tape.

■

If ink stains your body or clothing, wash with soap or detergent immediately.

■

If you install an ink cartridge in the wrong color position, you must clean the

print head several times before you start printing (after correcting the cartridge

installation) because the colors were mixed.

■

Once you open an ink cartridge, install it in the MFC and use it up within six

months of installation. Use unopened ink cartridges by the expiration date

written on the cartridge package.

■

Brother strongly recommends that you do not refill the ink cartridges provided with

your machine. We also strongly recommend that you continue to use only Genuine

Brother Brand replacement ink cartridges. Using or attempting to use potentially

incompatible inks and/or cartridges in your machine may cause damage to the

machine itself and/or it may result in unsatisfactory print quality. Our warranty

coverage does not apply to any problem that was caused by the use of unauthorized

third party ink and/or cartridges. To protect your investment and guarantee your print

quality please continue to replace consumed ink cartridges with only Genuine Brother

Branded Supplies.

If you still cannot solve a problem with your MFC, call Brother Customer

Service (See

Brother Numbers

, page i).

Note

If the

INK EMPTY

message is on the display after you have installed ink

cartridges, check that the ink cartridges are installed correctly.

SPECIFICATIONS

S - 1

MFC3200C-US-FM6.0

Specifications

Product Description

The MFC-3200C is a

5 in 1

Multi-Function Center: Color Printer, Color Copier

(single copies), Color Scanner, Plain Paper Fax, and PC FAX (via your PC).

Fax

* “Pages” refers to the “Brother Standard Chart No.1” (a typical business

letter, Standard resolution, MMR code). Specifications and printed materials

are subject to change without prior notice.

Compatibility

ITU-T Group 3

Coding System

MH/MR/MMR/JPEG

Modem Speed

33600-2400 bps

Automatic Fallback

Cut Sheet Size

Min. 3.5" (W)

5.0" (L)

Max. 8.5" (W)

14.0" (L)

Scanning Width

8.2 inches (208 mm)

Printing Width

8 inches (203.2 mm)

Automatic Document Feeder (ADF)

up to 20 sheets (20 lbs.)

Paper Tray

100 Sheets (20 lbs.)

Printer Type

Ink Jet

Gray Scale

256 levels (Error Diffusion)

Display

LCD, 16 characters

Polling Types

Standard, Sequential

Contrast Control

Automatic/Super Light/Super Dark

(manual setting)

Resolution

• Horizontal 203 dot/inch (8 dot/mm) (Black/Color)

• Vertical Standard — 98 line/inch (Black)

(3.85 line/mm)

— 196 line/inch (Color)

(7.7 line/mm)

Fine — 196 line/inch (Black/Color)

(7.7 line/mm)

Photo — 196 line/inch (Black)

(7.7 line/mm)

Superfine — 392 line/inch (Black)

(15.4 line/mm)

Memory Capacity

8 MB (up to 480 pages)*

S - 2

SPECIFICATIONS

MFC3200C-US-FM6.0

* The ADF Document Support, Paper Support, ADF Document Output

Support and Output Paper Support are not included.

Printer

Printing

Controller

One Touch Dial

8 stations

Speed Dial

100 stations

Automatic Redial

3 times at 5 minute intervals

Auto Answer

0, 1, 2, 3 or 4 rings

Communication Source

Public switched telephone network

Operating Environment

50–95° F (10–35° C)

Best Print Quality

68–91° F (20–33° C)

Power Source

120V AC 50/60Hz

(USA, Canadian Version Only)

Power Consumption

Standby: under 7 watts

Peak: under 35 watts

Dimensions (WxDxH)*

19.1

13.5

8.5 (inches)

486

342

217 (mm)

Weight*

14.3 lb./6.5 kg

Print Method

Piezo with 75

4 nozzles

Resolution

2400

1200 dots per inch (DPI)

1200

1200 dots per inch (DPI)

600

600 dots per inch (DPI)

600

300 dots per inch (DPI)

600

150 dots per inch (DPI)

Print Speed

up to 10 pages/minute (Mono)

up to 8 pages/minute (Color)

Print Width

8 inches (203.2 mm)

Disk-Based Fonts

USB Interface

A Standard Universal Serial Bus cable that is no

longer than 6 feet (1.8 m)

Note

To meet FCC emission requirements for the MFC, you must attach the included

filter core and cable tie to a USB cable (USB cable not included).

SPECIFICATIONS

S - 3

MFC3200C-US-FM6.0

Computer Requirements

Print Media

Paper Input

Automatic loading from the Paper Tray

■

Paper type:

Plain paper, inkjet paper (coated paper),

glossy paper, transparencies and envelopes

■

Paper size:

A4, Letter, Legal, A5, Executive, envelopes

(COM-10, DL, C5, Monarch), Postcard,

Index card.

Width 3.5–8.5" (89–216 mm)

Length 5–14" (127–356 mm)

Weight 17–32 lb. (64–120 g/m

)

Thickness 0.003-0.006" (0.08-0.15 mm)

envelopes: up to 0.02" (0.52 mm)

postcard: up to 0.009" (0.23 mm)

glossy paper: up to 0.007" (0.18 mm)

■

Maximum paper tray capacity: Approx. 100

sheets of 20 lb. (75 g/m

) plain paper.

Paper Output

Approximately 50 sheets of plain paper

(Face up print delivery to the output paper

support)

We recommend that you remove each sheet

immediately from the output paper support to

prevent a paper jam or curled pages.

Processor

Minimum Speed

Minimum

RAM

Recommended

RAM

Available Hard

Disk Space

Minimum System Requirements

Computer Platform

& Operating System Version

98, 98SE

2000 Professional

OS 8.5 (Printing and PC FAX Send)

OS 8.6 – 9.2

(Printing, Scanning and PC FAX Send)

Mac OS X v.10.1 (Printing Only)

Windows

Operating

Systems

Apple

iMac

/iBook

G3/G4 Operating

Systems

Pentium 75MHz

Pentium 150MHz

Pentium 133MHz

Pentium 233MHz

24MB

32MB

64MB

32MB

128MB

All base models

meet minimun

requirements

32MB

64MB

128MB

64MB

160MB

80MB

240MB

50MB

NOTE:

All registered trademarks referenced herein are the property of their respective companies.

S - 4

SPECIFICATIONS

MFC3200C-US-FM6.0

Consumable Items

Ink

Black and 3 individual color ink cartridges

separate from the print head.

Service Life of Ink

Cartridge

Approximately 950 page/Black cartridge at 5%

coverage with 600

150 dpi resolution (Draft).

Approximately 450 page/Color cartridge at 5%

coverage with 600

150 dpi resolution (Draft).

Note

These numbers are based on consecutive

printing; the numbers will vary based on print

frequency and number of pages.

The MFC periodically cleans the print head to

maintain print quality. This process consumes a

small amount of ink.

GLOSSARY

G - 1

MFC3200C-US-FM6.0

Glossary

ADF (Automatic Document Feeder)

Refers to the number of pages that can be placed in the

document feeder and fed one at a time automatically.

Auto Dial List

A listing of names and numbers stored in Speed Dial memory, in numerical order.

Automatic E-Mail Printing

Software application that automatically prints incoming e-mail

messages on the MFC (on the CD-ROM).

automatic fax transmission

Sending a fax without picking up the handset of an external

phone.

Automatic Redial

A feature that enables your MFC to redial the last fax number if the original

fax did not go through because the line was busy or there was no answer.

Backup Print

Your MFC prints a copy of every fax that is received and stored in memory. This

is a safety feature so you will not lose messages during a power failure.

Batch Transmission

As a cost savings feature, all delayed faxes to the same fax number will

be sent as one transmission.

beeper

The sound the keys make when they are pressed, an error occurs or a document has been

received or transmitted.

beeper volume

Volume setting for the beep when you press a key or make an error.

Brightness

Changing the Brightness makes the whole image lighter or darker.

Broadcasting

(Not Available for Color Faxes) The ability to send the same fax message to

more than one location.

Caller ID

A service purchased from the telephone company that lets you see the number (or

name) of the party calling you.

cancel job

You can cancel a programmed job, like Delayed Fax or Polling.

CNG tones

The special tones (beeps) sent by fax machines during automatic transmission to

tell the receiving machine that they are a from fax machine.

communication error (or Comm. Error)

An error during fax sending or receiving, usually

caused by line noise or static.

Coding Method

Method of coding the information contained in a document. All fax machines

must use a minimum standard of Modified Huffman (MH). Your fax machine is capable of

greater compression methods, Modified Read (MR) and Modified Modified Read (MMR), if

the receiving machine has the same capability.

Compatibility Group

The ability of one fax unit to communicate with another. Compatibility

is assured between ITU-T Groups.

Contrast

Setting to compensate for dark or light documents, by lightening dark originals or

darkening light originals.

Cover Page

Prints a page at the other party’s fax machine that contains the sender and

recipient’s name and fax number, number of pages and comment. You can generate an

electronic cover page at the other end with pre-programmed information from memory or you

can print a sample cover page to fax with your original.

G - 2

GLOSSARY

MFC3200C-US-FM6.0

Cover Page Message

The comment that is on the Cover Page. This is a programmable

feature.

Delayed Fax

(Not Available for Color Faxes) Sends your faxes at a later time that day.

Distinctive Ring

A service purchased from the Telephone Company that provides another

phone number on an existing phone line. The Brother MFC uses the new number to simulate

a dedicated fax line.

Dual Access

(Not Available for Color Faxes) Your MFC can scan outgoing faxes or scheduled

jobs into memory at the same time it is sending a fax or receiving or printing an incoming fax.

Easy Receive

Enables your MFC to respond to CNG tones if you interrupt a fax call by

answering it.

ECM (Error Correction Mode)

Detects errors during fax transmission and resends the

page(s) of the document that had an error.

E-Mail Printing

Software application that automatically retrieves your e-mail messages from

your POP3 server and prints them on your MFC.

Electronic Cover Page

A preprogrammed cover page that is transmitted from the MFC’s

memory, eliminating the need for creating cover pages manually.

extension phone

A telephone on the fax number that is plugged into a separate wall jack.

external phone

A TAD (telephone answering device) or telephone that is plugged into the

EXT jack of your MFC.

Fax Activity Report

Lists information about the last 200 incoming and outgoing faxes. TX

means Transmit. RX means Receive.

Fax Forwarding

(Not Available for Color Faxes) Sends a fax received in memory to another

preprogrammed fax number.

Fax Storage

(Not Available for Color Faxes) You can print stored faxes later, or retrieve them

from another location using Fax Forwarding, Paging, or Remote Retrieval operations.

fax tones

The signals sent by sending and receiving fax machines while communicating

information.

Fine resolution

196

203 dpi. It is used for small print and graphs.

gray scale

The shades of gray available for copying and faxing photographs.

Group number

A combination of One Touch and Speed Dial numbers that are stored on a One

Touch key or Speed Dial location for Broadcasting.

Ink button

Cleans the print head and/or resets the ink dot counter after replacing an ink cartridge.

Interval

The preprogrammed time period between automatically printed Activity Reports. You

can print Activity Reports on demand without interrupting this cycle.

LCD (liquid crystal display)

The display screen on the MFC that shows interactive messages

during On-Screen Programming. The LCD shows the date and time while the machine is idle.

manual fax

When you lift the handset of your external telephone so you can hear the receiving

fax machine answer before you press Start to begin transmission.

Menu Mode

The programming mode for changing the settings for your MFC.

Multi-Function Link

Pro Suite Software application

Turns your MFC into a printer and

a scanner and enables PC faxing using the MFC.

GLOSSARY

G - 3

MFC3200C-US-FM6.0

Next Fax Reservation

Dual Access accepts the next original in the ADF for real–time

transmission while the Memory is full.

OCR (optical character recognition)

The bundled ScanSoft™ TextBridge

software

application converts an image of text to text you can edit.

One Touch

Keys on the MFC control panel where you can store numbers for easy dialing.

Out of Paper Reception

Receives faxes into the MFC’s memory when the machine is out of

paper.

Overseas mode

Makes temporary changes to the fax tones to accommodate noise and static

on overseas phone lines.

Paging

Feature enables your MFC to call your pager when a fax is received into its memory.

Pause

Allows you to place one or more 3.5 second delays in the dialing sequence of stored One

Touch and Speed Dial numbers.

Photo resolution

(Not Available for Color Faxes) Varying shades of gray provide the best

representation of photographs.

Polling

The process of a fax machine calling another fax machine to retrieve waiting fax messages.

printer alarm

Audible alarm when the printer is not able to print.

Pulse (For Canada only)

A form of rotary dialing on a telephone line.

Real Time Transmission

When memory is full, you can send documents in real time.

Reduction

reduces the size of incoming faxes.

remaining jobs

You can check which jobs are waiting in memory and cancel jobs individually.

Remote Activation

allows you to transfer a fax call, answered at an extension phone, to the

MFC.

Remote Retrieval Access Code

The four-digit code (159 ) that allows you to call and

access your MFC from a remote location.

Resolution

The number of vertical and horizontal lines per inch. See: Standard, Fine, Super

Fine and Photo.

Ring Delay

The number of rings before the MFC answers in FAX ONLY and FAX/TEL

modes.

Ring Volume

Volume setting for the MFC’s ring.

scanning

The process of sending an electronic image of an original paper document into your

computer.

ScanSoft™ PaperPort

for Brother

A document management application that enables you

to view incoming faxes and scanned documents.

Speaker Volume

You can set the volume when your MFC is on

Hook/Hold

Speed Dial

A preprogrammed number for easy dialing. You must press the

Search/Speed

Dial

button and then

, two digit code to start the dialing process.

Standard resolution

203 dpi. Use it for regular size text and quickest transmission.

Station ID

The stored information that appears on the top of faxed pages. It includes the

sender’s name and fax number.

G - 4

GLOSSARY

MFC3200C-US-FM6.0

Super Fine resolution

(Not Available for Color Faxes) 392

203 dpi. It is best for very small

print and line art.

TAD (telephone answering device)

You can connect an

external

TAD to the EXT. jack of

the MFC for TAD: ANSWER MACH. mode.

temporary settings

You can select certain options for the next fax transmission or copy you

make without changing the default settings.

Tone

The telephone line mode that is used for dialing with Touch Tone telephones.

transmission

The process of sending documents over the phone lines from your MFC to the

receiving fax machine.

Transmission Verification Report

A listing of each transmission that shows its date, time,

and number of pages. OK means delivered; NG means failed.

User Settings List

A printed report that shows the current settings of your MFC.

MFC3200C-US-FM6.0

INDEX

I - 1

Index

access codes, storing and dialing ..........8-6

accessories and supplies ..........................ii

ADF (Automatic Document Feeder) ....7-1

alternating displays ...............................4-1

assembly ...............................................2-3

ADF document output support ..........2-7

ADF document support .....................2-6

grounded 3-prong plug ......................2-4

loading paper .....................................2-8

output paper support .........................2-6

paper support .....................................2-5

automatic

dialing ....................................... 8-4, 8-5

fax receive .........................................6-1

fax redial ...........................................7-4

transmission ......................................7-3

Backup Print .......................................10-2

Brightness .............................................1-4

Broadcasting .........................................8-6

setting up Groups for ........................8-3

Brother

accessories and supplies .......................ii

Brother numbers ....................................i

Customer Service ..................................i

fax back system ....................................ii

Frequently Asked Questions (FAQs) ....i

test sheet, sending .............................1-2

Brother Control Center

using and configurating .... 15-2 to 15-14

CALL PICKUP .....................................9-3

Caller ID ....................................... 9-3, 9-4

canceling

Fax Forwarding ...............................10-4

fax jobs in memory ...........................6-7

jobs awaiting redial ...........................7-6

Paging ..............................................10-4

scheduled jobs ...................................6-7

cleaning

cycle ................................................2-12

print head .......................................23-10

printer platen .................................23-16

scanner ..........................................23-16

CNG tones .............................................1-5

connecting .............................................2-1

control panel, overview .........................1-3

copy

brightness ........................................12-4

color adjustment ..............................12-8

contrast ............................................12-8

default settings ................................12-7

enlarging ..........................................12-5

multiple ...........................................12-1

quality ..............................................12-8

reducing ...........................................12-5

single ...............................................12-1

temporary settings ...........................12-2

cordless ...............................................2-13

cover page .......................5-2, 7-7, 7-8, 7-9

custom comments ..............................7-7

for all faxes ........................................7-8

for next fax only ................................7-8

printed form .......................................7-9

credit card numbers ...............................8-6

custom telephone features .........2-18, 23-8

Customer Service ......................................i

date and time .........................................5-2

Delayed Batch Transmission ..............7-10

Delayed Fax ........................................7-10

dialing

automatic fax redial ...........................7-4

Groups ...............................................8-6

One Touch numbers ..........................8-5

Search ................................................8-4

Speed Dial numbers ..........................8-5

MFC3200C-US-FM6.0

I - 2

INDEX

document

jam ...................................................23-3

size and resolution .............................7-1

drivers

printer ..............................................14-1

TWAIN Compliant .........................17-1

Dual Access ..........................................7-4

Easy Receive .........................................6-3

ECM (Error Correction Mode) .............1-6

envelopes ...................................... 3-2, 3-3

error messages on LCD .......................23-1

CHECK PAPER ..............................23-1

COMM. ERROR .............................23-1

INK EMPTY ...................................2-12

NOT REGISTERED .......................23-2

OUT OF MEMORY .......................23-2

while scanning a document

.............................. 7-4, 12-2

extension telephone, using ....................6-5

external telephone ...............................2-13

cordless ................................... 2-13, 6-5

external two-line TAD ........................2-16

fax

codes

Fax Receive Code ................. 6-3, 6-5

Remote Retrieval Access Code ...10-3

Telephone Answer Code ...............6-5

troubleshooting ..............................6-5

receiving ............................................6-1

difficulties ...................................23-7

erasing from the memory ............10-4

forwarding ......................... 10-1, 10-4

Polling ...........................................6-6

reducing to fit on paper .................6-4

retrieving from a remote site .......10-5

Ring Delay, setting ........................6-2

sending

automatic fax redial .......................7-4

automatic transmission ..................7-3

canceling from memory ................ 7-6

color fax ........................................ 7-4

contrast ......................................... 7-2

cover page ..................................... 7-7

delayed ........................................ 7-10

from memory (dual access) .......... 7-4

manual transmission ..................... 7-3

overseas ........................................ 7-9

Polled Transmit .......................... 7-11

Real Time Transmission ............... 7-5

resolution ...................................... 7-3

Fax Forwarding .................................. 10-1

changing remotely .................10-4, 10-5

programming a number .................. 10-1

Fax Storage ........................................ 10-2

printing from .................................... 6-6

setting ............................................. 10-2

FAX/TEL receive mode ....................... 6-3

answering voice calls ....................... 6-5

double-ringing (voice calls) ............. 6-3

receiving faxes ................................. 6-3

FCC notices ........................................ 22-1

gray scale .............................................S-1

Groups (for Broadcasting) ................... 8-3

Hearing aid compatible ...............5-6, 22-1

HELP ...........................................4-1, 11-2

Importing .......................................... 17-14

ink cartridges ............ 2-1, 2-10, 2-11, 2-12

installing ........................................... 2-9

replacing ....................................... 23-17

Ink Dot Counter ............................... 23-17

ink management ........................1-3, 23-10

MFC3200C-US-FM6.0

INDEX

I - 3

jack ............................................ 2-15, 2-16

convert to RJ11 wall jack ................2-16

EXT. jack

external telephone .......................2-13

cordless phone .........................2-13

TAD (answering machine) ..........2-13

two-line telephone or TAD .........2-16

triplex adapter .................................2-16

LCD (Liquid Crystal Display) ...... 1-3, 4-1

Macintosh

G3, G4 or iMac

™

iBook

™

................................................21-1

maintenance, routine .........................23-16

manual

dialing ...............................................8-4

fax receive .........................................6-1

transmission ......................................7-3

Menu mode ...........................................4-1

programming at-a-glance ..................4-1

multi-line connections (PBX) .............2-17

One Touch numbers

accessing with Shift key ....................8-1

changing ............................................8-2

dialing ...............................................8-5

storing ...............................................8-1

Options key (copying) .............. 12-2, 12-3

OUT OF AREA ....................................9-3

packing list ............................................2-1

Paging ....................................... 10-1, 10-2

programming your pager number ...10-1

paper

capacity .............................................3-2

jam ...................................................23-4

size ....................................................5-1

specification ......................................3-2

Paper Tray .............................................2-5

loading paper .....................................2-8

PaperPort (6.5)

accessing .........................................17-1

exporting .......................................17-14

importing .......................................17-14

uninstall .........................................17-11

PaperPort (8.0)

accessing .........................................17-6

exporting .......................................17-19

importing .......................................17-18

PBX .....................................................2-17

PC FAX (For Windows

) ...................19-1

sending

address book ................................19-5

cover page .................................19-10

facsimile style ............................19-12

group ............................................19-7

setting up .....................................19-1

simple style ................................19-13

phone line difficulties .........................23-7

Polled Transmit ...................................7-11

Polling ...................................................6-6

power failure .........................................5-7

memory storage .................................5-7

print .......................................................7-9

area ....................................................3-3

difficulties .......................................23-7

fax from memory ..............................6-6

improving print quality .................23-10

jam ...................................................23-4

resolution .......................................... S-2

specifications .................................... S-2

Receive mode

FAX ONLY .......................................6-1

FAX/TEL ..........................................6-1

MANUAL .........................................6-1

TAD

ANSWER MACH. ........................6-1

Redial/Pause ..................................7-4, 8-7

MFC3200C-US-FM6.0

I - 4

INDEX

remote codes for extension phones .......6-5

Remote Fax Options ...........................10-1

Remote Setup ......................................18-1

Reports ................................................11-1

resolution

fax (standard, Fine, SuperFine, Photo,

color fax) .......................................... S-1

setting for the next fax ......................7-3

Ring Delay, setting ...............................6-2

safety instructions ...............................22-4

Scanning into PC

ScanSoft

™

PaperPort

6.5 ............17-11

ScanSoft

™

PaperPort

8.0 ............17-15

ScanSoft

™

TextBridge

OCR

(98/98SE/Me/2000 Proffesional) ..17-13

Scansoft

™

TextBridge

OCR (XP)

.......................................................17-18

Search for stored numbers ....................8-4

Secure Feed .........................................23-4

Setup

date and time .....................................5-2

Station ID (fax header) ......................5-2

shipping the machine ........................23-13

software

Brother Control Center ....................15-1

ScanSoft

™

Paper Port

.................17-11

special characters ..................................5-3

Speed Dial

changing ............................................8-2

dialing ...............................................8-5

storing ...............................................8-2

TAD (telephone answering device)

connecting ............................. 2-13, 2-14

Receive Mode ...................................6-1

recording outgoing message ............2-15

two-line TAD ..................................2-16

text, entering .................................5-3, 5-4

TextBridge

OCR .............................17-11

Tone signals on Pulse line ....................8-8

Transmission Verification Report .......11-2

troubleshooting .................................. 23-1

error messages on LCD .................. 23-1

if you are having difficulty with ..... 23-7

incoming calls ............................. 23-8

phone line ................................... 23-7

printer ......................................... 23-8

printing or receiving faxes .......... 23-7

sending faxes .............................. 23-8

two-line phone system .....2-15, 2-16, 2-17

Using the Options Key ....................... 12-3

voice calls

FAX/TEL (double-ring) ................... 6-3

volume, setting

beeper ............................................... 5-4

handset .............................................. 5-6

amplify (for hearing-impaired) ..... 5-6

ring ................................................... 5-4

speaker .............................................. 5-5

Warranties .............................................. iii

Canada .................................................vi

Notice – Disclaimer ............................ iii

World Wide Web ......................................i

REMOTE RETRIEVAL ACCESS CARD

R - 1

MFC3200C-US-FM6.0

Remote Retrieval Access Card

If you plan to receive fax messages while away from your machine, carrying the

Remote Retrieval Access Card printed below will serve as a convenient

reminder of the retrieval procedures. Simply cut out the card and fold it to fit

your wallet or organizer. Keeping it handy will help you derive the full benefit

of your machine’s forwarding, paging and remote retrieval features.

Using Remote Retrieval Access Code

Dial your fax number from a fax machine using touch tone.

When your MFC answers, immediately enter your

Remote Retrieval Access Code (159 ).

Your MFC signals the kinds of messages received:

1 long beep — Fax message(s)

No beeps — No messages.

After 2 short beeps, enter a command.

Press

9 0

to reset your MFC when you finish.

Hang up.

Press

9 7 1

1 long beep — Fax message(s)

3 short beeps — No messages

CHANGE ANSWER MODE

Press

9 8

then for TAD, press

FAX/TEL, press

EXIT REMOTE OPERATION

Press

9 0

HECK

ECEIVING

TATUS

EMOTE

ETRIEVAL

CCESS

ARD

Fold Fold

FAX, press

R - 2

REMOTE RETRIEVAL ACCESS CARD

MFC3200C-US-FM6.0

Press

Menu/Set

fax number where you want your fax messages forwarded

followed by .

Program Fax Forwarding Number,

press

. Enter the new

Turn Fax Storage on

, press

Turn Fax Storage off

, press

RETRIEVE A FAX

Press

9 6

then to

Retrieve all faxes

, press

then enter the number of remote fax machine followed by .

After the beep, hang up and wait.

Erase all fax messages

, press

Changing Remote Retrieval Access Code

Enter a three-digit number from 000 to 999.

The cannot be changed.

Press

Menu/Set

Press

Stop/Exit

Remote Commands

CHANGE PAGING/FAX FORWARDING SETTING

Press

9 5

then to Turn feature off

, press

Select Fax Forwarding

, press

Select Paging

, press

Fold Fold

MFC3200C-US-FM6.0

EQUIPMENT ATTACHMENT LIMITATIONS

(Canada only)

NOTICE

This equipment meets the applicable Industry Canada Terminal

Equipment Technical Specifications. This is confirmed by the

registration number. The abbreviation, IC, before the registration

number signifies that registration was performed based on a

Declaration of Conformity indicating that Industry Canada technical

specifications were met. It does not imply that Industry Canada

approved the equipment.

NOTICE

The Ringer Equivalence Number (REN) for this terminal equipment is

0.4. The REN assigned to each terminal equipment provides an

indication of the maximum number of terminals allowed to be

connected to a telephone interface. The termination on an interface

may consist of any combination of devices subject only to the

requirement that the sum of the Ringer Equivalence Numbers of all the

devices does not exceed five.

MFC3200C-US-FM6.0

These machines are made for use in the USA and CANADA only. We cannot recommend

using them overseas because it may violate the Telecommunications Regulations of that

country and the power requirements of your multi-function center may not be compatible

with the power available in foreign countries. Using USA or CANADA models overseas is

at your own risk and may void your warranty.

Brother International Corporation

100 Somerset Corporate Boulevard

P.O. Box 6911

Bridgewater, NJ 08807–0911 USA

Brother International Corporation (Canada) Ltd.

1 rue Hôtel de Ville,

Dollard-des-Ormeaux, QC, CANADA H9B 3H6

Visit us on the World Wide Web

http://www.brother.com

Brother MFC-3200C

Product's Documents

User Manual

Specifications

Brother MFC-3200C Questions and Answers

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