User Manual Brother MFC-665CW

Documents for Brother MFC-665CW

User Manual

For MFC-665CW. Also, The document are for others Brother models: MFC-440CN, MFC-845CW

• USER’S GUIDE MFC-440CN/MFC-665CW/MFC-845CW1
  • Brother numbers3
    • Register your product3
    • FAQs (frequently asked questions)3
    • For Customer Service3
    • Brother fax back system (USA only)4
  • Ordering accessories and supplies5
  • Compilation and Publication Notice6
  • Table of Contents10
  • Section I:General17
    • 1 General Information18
      • Using the documentation18
        • Symbols and conventions used in the documentation18
      • Accessing the Software User’s Guide and Network User’s Guide18
        • Viewing Documentation18
          • Viewing Documentation (For Windows®)18
          • How to find Scanning instructions19
          • How to find Network setup instructions (MFC-665CW and MFC-845CW only)19
          • Viewing Documentation (For Macintosh®)20
          • How to find Scanning instructions20
          • How to find Network setup instructions (MFC-665CW and MFC-845CW only)20
      • Accessing Brother Support (For Windows®)21
      • Control panel overview22
        • LCD display screen25
        • Basic Operations26
    • 2 Loading documents and paper27
      • Loading documents27
        • Using the ADF27
          • Recommended environment27
          • Document Sizes Supported27
          • How to load documents27
        • Using the scanner glass28
          • Document Sizes Supported28
          • How to load documents28
        • Scannable area28
      • Acceptable paper and other media29
        • Recommended media29
        • Handling and using media29
          • Paper capacity of the output paper tray30
        • Choosing the right media31
          • Paper type and size for each operation31
          • Paper weight, thickness and capacity32
      • Loading paper and other media33
        • Loading envelopes and post cards35
          • About envelopes35
          • How to load envelopes and post cards36
        • Loading photo paper37
        • Removing small printouts from the machine38
        • Printable area39
    • 3 General setup40
      • On/Off key40
        • Turning the machine off40
        • Turning the machine on40
      • On/Off setting40
      • Mode Timer42
      • Paper settings42
        • Paper Type42
        • Paper Size43
      • Volume Settings43
        • Ring Volume43
          • Setting the Ring Volume from the menu43
        • Beeper Volume43
        • Speaker Volume44
        • Handset Volume (MFC-665CW only)44
        • Choosing the Handset Volume (For Volume Amplify) (MFC-665CW only)45
        • Setting Volume Amplify (MFC-665CW only)46
      • Automatic Daylight Savings Time46
      • LCD display47
        • LCD Contrast47
        • Setting the backlight brightness47
        • Setting the Dim Timer for the backlight47
        • Setting the Off Timer47
        • Setting the Wallpaper48
    • 4 Security features49
      • TX Lock (MFC-440CN only)49
        • Setting and changing the TX Lock password49
          • Setting up the password49
          • Changing the TX Lock password49
        • Turning the TX Lock on/off50
          • Turning TX Lock on50
          • Turning TX Lock off50
      • Memory Security (MFC-665CW and MFC-845CW only)50
        • Setting and changing the memory security password51
          • Setting a password for the first time51
          • Changing your memory security password51
        • Turning the memory security on/off52
          • Turning on the memory security lock52
          • Turning off the memory security52
  • Section II:Fax53
    • 5 Sending a fax54
      • Entering Fax mode54
        • Faxing from the ADF54
        • Faxing from the scanner glass55
        • Faxing A4 size documents from the scanner glass55
        • Color fax transmission55
        • Canceling a fax in progress55
      • Broadcasting (Black & White only)56
        • Canceling a Broadcast in progress56
      • Additional sending operations57
        • Sending faxes using multiple settings57
        • Contrast57
        • Changing fax resolution57
        • Dual access (Black & White only)58
        • Real time transmission58
        • Overseas Mode59
        • Delayed Faxing (Black & White only)59
        • Delayed Batch Transmission (Black & White only)59
        • Checking and canceling waiting jobs59
        • Setting your changes as a new default60
        • Restoring all the settings to factory settings60
        • Sending a fax manually60
        • Sending a fax at the end of a conversation (MFC-440CN and MFC-665CW only)60
        • Out of Memory message61
    • 6 Receiving a Fax62
      • Receive modes62
        • Choosing the Receive Mode62
      • Using receive modes64
        • Fax only64
        • Fax/Tel64
        • Manual64
        • Message Center (MC) (MFC-665CW and MFC-845CW only)64
        • External TAD (MFC-440CN only)64
      • Receive mode settings65
        • Ring Delay65
        • F/T Ring Time (Fax/Tel mode only)65
        • Easy Receive66
          • If Easy Receive is On:66
          • If Easy Receive is Semi: (MFC-665CW and MFC-845CW only)66
          • If Easy Receive is Off:66
      • Additional receiving operations67
        • Printing a reduced incoming fax67
        • Receiving a fax at the end of a conversation (MFC-440CN and MFC-665CW only)67
        • Printing a fax from the memory67
    • 7 Telephone Services and External devices68
      • Voice operations68
        • Making a telephone call (MFC-665CW and MFC-845CW only)68
        • Answering calls with the Speaker Phone (MFC-665CW and MFC-845CW only)68
        • Hold (MFC-665CW and MFC-845CW only)68
        • Tone or Pulse (Canada only)69
        • Fax/Tel mode when the power key is on69
        • Fax/Tel mode when the power key is off69
      • Telephone services70
        • Distinctive Ring70
          • What does your telephone company's ‘Distinctive Ring’ do?70
          • What does Brother's ‘Distinctive Ring’ do?70
          • Do you have Voice Mail?70
          • Before you choose the ring pattern to register71
          • Registering the Distinctive Ring pattern71
          • Turning off Distinctive Ring71
        • Caller ID72
          • Setting up your area code (USA only)72
          • Viewing Caller ID List72
          • Printing Caller ID List73
      • Connecting an external TAD (telephone answering device)73
        • Connections74
        • Recording outgoing message (OGM) on an external TAD75
        • Special line considerations75
          • Roll over phone lines75
          • Two-line phone system75
          • Converting telephone wall outlets76
          • Installing machine, external two-line TAD and two-line telephone76
        • Multi-line connections (PBX)77
      • External and extension phones77
        • Connecting an external or extension telephone77
        • Using external and extension telephones77
          • If you answer a call and no one is on the line:78
        • Using a Non-Brother cordless external telephone (MFC-440CN and MFC-665CW only)78
        • Using remote codes78
          • Fax receive code78
          • Telephone answer code78
          • Changing the remote codes78
    • 8 Dialing and storing numbers79
      • How to Dial79
        • Manual dialing79
        • Speed-Dialing79
        • Search79
        • Fax Redial80
        • Outgoing Call80
        • Caller ID history81
      • Storing numbers82
        • Storing a pause82
        • Storing Speed-Dial numbers82
          • Storing Speed-Dial numbers from Outgoing Calls82
          • Storing Speed-Dial numbers from the Caller ID history83
        • Changing Speed-Dial names or numbers83
        • Setting up groups for broadcasting84
          • Changing Group name85
          • Deleting a Group85
          • Deleting a number from a Group86
        • Dialing Access codes and credit card numbers86
    • 9 Message Center (MFC-665CW and MFC-845CW only)87
      • Message Center mode87
        • Setting up the Message Center87
        • Outgoing message (OGM)87
          • Recording your OGM87
          • Listening to your OGM88
          • Erasing your OGM88
        • Fax/Tel OGM (Announcement)88
        • Activating Message Center mode88
      • Managing your messages89
        • Message indicator89
        • Playing voice messages89
        • Erasing incoming messages89
          • To erase voice messages individually89
          • To erase all of your messages90
      • Additional Message Center operations90
        • Setting maximum time for incoming messages90
        • Setting toll saver90
        • ICM Recording Monitor91
        • Recording a conversation (MFC-665CW only)91
    • 10 Advanced fax operations (Black & White only)92
      • Fax Forwarding92
      • Paging93
      • Fax Storage94
      • Fax Preview (MFC-665CW and MFC-845CW only)94
        • Setting Fax Preview94
        • How to preview a fax95
        • How to delete all faxes in the list95
        • How to print all faxes in the list95
      • PC Fax Receive96
        • Changing the destination PC97
      • Turning off Advanced Fax Operations97
      • Changing Advanced Fax Operations98
      • Remote Retrieval98
        • Setting a Remote Access Code98
        • Using your Remote Access Code99
        • Remote Fax commands100
        • Retrieving fax messages102
        • Changing your Fax Forwarding number102
    • 11 Printing Reports103
      • Fax reports103
        • Transmission Verification Report103
        • Fax Journal (activity report)103
      • Reports104
        • How to print a report104
    • 12 Polling105
      • Polling overview105
      • Polling receive105
        • Setup to receive polling105
        • Sequential polling (Black & White only)105
      • Polled transmit (Black & White only)106
        • Set up for polled transmit106
  • Section III:Copy107
    • 13 Making copies108
      • How to copy108
        • Entering Copy mode108
        • Making a single copy108
        • Making multiple copies109
        • Stop copying109
      • Copy settings109
        • Changing copy quality109
        • Enlarging or reducing the image copied110
        • Making N in 1 copies or a poster (page layout)110
        • Sorting copies using the ADF111
        • Adjusting Brightness, Contrast and Color112
          • Brightness112
          • Contrast112
          • Color Saturation112
        • Paper Options113
          • Paper Type113
          • Paper Size113
        • Setting your changes as new default113
        • Restoring all the settings to factory settings113
      • ‘Out of Memory’ message114
  • Section IV:Walk-up Photo Printing115
    • 14 PhotoCapture Center®116
      • PhotoCapture Center® Operations116
        • Printing from a media card without a PC116
        • Scanning to a media card without a PC116
        • Using PhotoCapture Center® from your computer116
        • Using media cards116
        • Media card folder structure116
      • Getting started117
        • Entering PhotoCapture mode118
      • Print Images118
        • View Photo(s)118
        • Print Index (Thumbnails)119
        • Print All Photos119
        • Print Photos120
        • DPOF printing120
      • PhotoCapture Center® print settings121
        • Print Quality122
        • Paper options122
          • Paper Type122
          • Paper and print size122
        • Adjusting Brightness, Contrast and Color122
          • Brightness122
          • Contrast122
          • Color Enhancement (True2Life®)123
        • Cropping124
        • Borderless printing124
        • Setting your changes as new default124
        • Restoring all the settings to factory settings124
      • Scan to Card125
        • Entering Scan mode125
        • How to scan to card125
      • Understanding the Error Messages126
    • 15 PictBridge127
      • Before Using PictBridge127
        • PictBridge requirements127
      • Using PictBridge127
        • Setting your digital camera127
      • Printing Images128
        • DPOF printing128
      • Understanding the Error Messages129
  • Section V:Software131
    • 16 Software and Network features132
  • Section VI:Appendixes133
    • A Safety and Legal134
      • Choosing a location134
      • To use the machine safely135
        • Important safety instructions139
        • Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only.)141
        • Federal Communications Commission (FCC) Declaration of Conformity (USA only)142
        • Industry Canada Compliance Statement (Canada only)143
        • LAN connection143
        • Legal limitations for copying144
        • Trademarks145
    • B Troubleshooting and Routine Maintenance146
      • Troubleshooting146
        • If you are having difficulty with your machine146
      • Error messages152
        • Transferring your faxes or Fax Journal report155
          • Transferring faxes to another fax machine155
          • Transferring faxes to your PC155
          • Transferring Fax Journal report to another fax machine156
        • Document jam156
          • Document is jammed in the top of the ADF unit156
          • Document is jammed inside the ADF unit156
        • Printer jam or paper jam157
        • Dial Tone158
        • Phone line interference159
      • Routine maintenance159
        • Replacing the ink cartridges159
        • Cleaning the outside of the machine161
        • Cleaning the scanner162
        • Cleaning the machine printer platen163
        • Cleaning the paper pick-up roller163
        • Cleaning the print head164
        • Checking the print quality164
        • Checking the printing alignment165
        • Checking the ink volume166
        • Uninstalling and installing the handset and handset cradle (MFC-665CW only)166
          • Uninstalling the handset and handset cradle166
          • Installing the handset and handset cradle167
        • Uninstalling and installing the cradle and the bracket (MFC-845CW only)168
          • Uninstalling the cradle and the bracket168
          • Installing the cradle and the bracket168
      • Machine Information170
        • Checking the serial number170
      • Packing and shipping the machine170
    • C Menu and Features174
      • On-screen programming174
        • Memory storage174
      • Menu keys174
        • Menu table175
          • Menu175
          • Fax183
          • Scan185
          • Copy186
          • PhotoCapture188
        • Entering Text190
          • Putting spaces190
          • Making corrections190
          • Repeating letters190
          • Special characters and symbols190
    • D Specifications191
      • General191
      • Print media193
      • Fax194
      • Message Center (MFC-665CW and MFC-845CW only)196
      • Digital Cordless Handset (MFC-845CW only)197
        • Cordless handset197
        • Battery197
        • Battery cradle198
        • AC adapter198
      • Copy199
      • PhotoCapture Center®200
      • PictBridge200
      • Scanner201
      • Printer202
      • Interfaces203
      • Computer requirements204
      • Consumable items205
      • Network (LAN)206
    • E Glossary207
  • Index211
  • brother US/CAN217