Kyocera Ecosys M2540DW All-in-one Monochrome Laser Printer, User Manual

FAX

OPERATION GUIDE

PRINT COPY SCAN FAX

ECOSYS M2635dn

ECOSYS M2635dw

ECOSYS M2540dn

ECOSYS M2540dw

Contents

Contents ....................................................................................................................................i

Preface .....................................................................................................................................v

About the FAX Operation Guide (this Guide) ...........................................................................v

Structure of the guide .....................................................................................................v

Conventions Used in This Guide ................................................................................... vi

1 Legal and Safety Information .............................................. 1-1

Notice ................................................................................................................................... 1-2

Safety Conventions in This Guide .............................................................................. 1-2

About this Operation Guide ........................................................................................ 1-3

Legal Notice ............................................................................................................... 1-3

FCC PART 68 REQUIREMENTS .............................................................................. 1-3

IMPORTANT SAFETY INSTRUCTIONS ................................................................... 1-4

IMPORTANTES MESURES DE SECURITE ............................................................. 1-4

CANADIAN IC REQUIREMENTS .............................................................................. 1-5

CONDITIONS DE L'IC CANADIENNE ....................................................................... 1-5

Declarations to European Directives .......................................................................... 1-5

Technical regulations for terminal equipment ............................................................ 1-6

Network Compatibility Declaration ............................................................................. 1-6

Trademark Information ............................................................................................... 1-6

2 Before Using the Fax Machine ............................................. 2-1

Part Names and Functions ................................................................................................... 2-2

Machine ...................................................................................................................... 2-2

Operation Panel ......................................................................................................... 2-4

Operation Method ...................................................................................................... 2-6

Setting Date and Time ..........................................................................................................2-7

Local FAX Information Entry ................................................................................................ 2-8

TTI (Transmit Terminal Identification) ........................................................................ 2-8

Local FAX Name ........................................................................................................ 2-8

Local FAX ID .............................................................................................................. 2-9

Local FAX Number ..................................................................................................... 2-9

FAX Dialing Mode .................................................................................................... 2-10

ECM TX .................................................................................................................... 2-10

TX Start Speed ......................................................................................................... 2-10

PBX Setting (Europe only) ................................................................................................. 2-11

Registering Destinations in the Address Book ................................................................... 2-12

Adding a Destination (Address Book) ...................................................................... 2-12

Adding a Destination on One Touch Key ................................................................. 2-17

3 Sending Faxes ...................................................................... 3-1

Basic transmission procedure .............................................................................................. 3-2

Using redial ................................................................................................................ 3-3

Checking and Editing Destinations ............................................................................ 3-4

Checking the Send Status .......................................................................................... 3-5

Cancelling Memory Transmission (while originals are being scanned) ...................... 3-5

Cancelling Memory Transmission (during communication) ........................................ 3-5

Cancelling Transmission (Disconnection of Communication) .................................... 3-6

Methods For Entering the Destination .................................................................................. 3-7

Entering the destination fax number with the numeric keys ....................................... 3-7

Choosing from the Address Book .............................................................................. 3-9

Choosing by One Touch Key ................................................................................... 3-10

Broadcast Transmission ........................................................................................... 3-11

Login/Logout ....................................................................................................................... 3-13

Logging in when User Login Administration has been Enabled ............................... 3-13

Logging in when Job Accounting has been Enabled ............................................... 3-14

Fax transmission functions ................................................................................................. 3-15

Original Size ....................................................................................................................... 3-16

Original Image .................................................................................................................... 3-16

FAX Resolution .................................................................................................................. 3-16

Original Orientation ............................................................................................................ 3-17

Continuous Scan ................................................................................................................3-17

File Name Entry .................................................................................................................. 3-17

Job Finish Notice ................................................................................................................ 3-18

FAX Delayed Transmission ................................................................................................ 3-19

Cancelling Delayed Transmissions (Queued) .......................................................... 3-20

Immediate transmission ........................................................................................... 3-20

FAX Direct Transmission .................................................................................................... 3-20

Cancelling Direct Transmission ................................................................................ 3-20

FAX TX Report ................................................................................................................... 3-21

Density ............................................................................................................................... 3-21

Duplex (Only on models with a duplex scanning function.) ................................................ 3-21

Manual Send ...................................................................................................................... 3-22

Standby Transmission ........................................................................................................ 3-23

Interrupt Send ..................................................................................................................... 3-24

Using chain dial .................................................................................................................. 3-25

Using Programs .................................................................................................................. 3-27

4 Receiving Faxes ................................................................... 4-1

FAX Reception ..................................................................................................................... 4-2

Reception Method ...................................................................................................... 4-2

Set the Reception Method .......................................................................................... 4-2

Automatic Reception ............................................................................................................4-3

Flow of automatic reception ....................................................................................... 4-3

Canceling reception (Disconnection of communication) ............................................ 4-3

Manual Reception ................................................................................................................ 4-4

Flow of manual reception ........................................................................................... 4-4

Fax reception functions ........................................................................................................4-5

Media Type for Print Output ................................................................................................. 4-6

Reception Date/Time ............................................................................................................4-7

2 in 1 Print ............................................................................................................................ 4-7

Batch Print ............................................................................................................................ 4-7

Duplex Printing ..................................................................................................................... 4-7

5 Using Convenient Fax Functions ......................................... 5-1

Forward Settings .................................................................................................................. 5-2

Type of Forwarding Destination ................................................................................. 5-2

Setting Forwarding ..................................................................................................... 5-2

Registering Forwarding Destination ........................................................................... 5-2

Changing Registration Contents ................................................................................ 5-3

Deleting Registration Contents .................................................................................. 5-3

File Format Setting ..................................................................................................... 5-4

E-mail Subject Add. Info. Setting ............................................................................... 5-4

FTP Encrypted TX Setting ......................................................................................... 5-4

Forwarding Time Setting ............................................................................................ 5-5

File Name Registration ............................................................................................... 5-6

Print Setting ................................................................................................................ 5-6

Settings for Forwarding from Command Center RX (Forward Settings) .................... 5-7

Sub Address Box Function ................................................................................................... 5-8

Sub Address Box ....................................................................................................... 5-8

Sub Address Communication ..................................................................................... 5-8

Registering a Sub Address Box ................................................................................. 5-9

Changing Sub Address Box ..................................................................................... 5-10

iii

Deleting Sub Address Box ....................................................................................... 5-11

Printing Originals from a Sub Address Box .............................................................. 5-12

Checking Details ...................................................................................................... 5-13

Deleting Originals after Printing from a Sub Address Box ....................................... 5-13

Deleting Originals from a Sub Address Box ............................................................. 5-14

Printing a Sub Address Box List ............................................................................... 5-15

Sub Address Transmission ...................................................................................... 5-16

Polling Communication ....................................................................................................... 5-17

Polling Transmission ................................................................................................ 5-17

Polling Reception ..................................................................................................... 5-19

Printing from a Polling Box ....................................................................................... 5-21

Checking Details ...................................................................................................... 5-22

Deleting Originals in a Polling Box ........................................................................... 5-22

Encryption .......................................................................................................................... 5-23

Registering an Encryption Key ................................................................................. 5-24

Changing Registration Contents of Encryption Key ................................................. 5-24

Deleting Registration Contents of Encryption Key ................................................... 5-25

Using the Encrypted Transmission .......................................................................... 5-25

Setting the Encrypted Reception .............................................................................. 5-26

Using a Connected Telephone ........................................................................................... 5-27

FAX/TEL Auto Switch Reception ............................................................................. 5-27

FAX/Answering Machine Auto Switch Reception ..................................................... 5-29

DRD Reception (Available for some countries.) ....................................................... 5-31

Manual Send ............................................................................................................ 5-33

Manual Reception .................................................................................................... 5-34

Remote Switch Function .......................................................................................... 5-35

6 Sending Faxes from PC ........................................................ 6-1

Flow of Network FAX Sending ............................................................................................. 6-2

Flow of Network FAX Receiving ........................................................................................... 6-2

Setup .................................................................................................................................... 6-3

Installing the FAX Driver ............................................................................................ 6-4

Uninstalling the FAX Driver ........................................................................................ 6-7

Basic Transmission .............................................................................................................. 6-8

Configuring the Driver Default Settings .................................................................... 6-11

Default Settings Dialog Box ..................................................................................... 6-12

Changing Transmit Settings ..................................................................................... 6-15

Using Cover Pages .................................................................................................. 6-20

Cover Page Registration (Default Settings) ............................................................. 6-25

Transmission Control ............................................................................................... 6-30

7 Managing Jobs ..................................................................... 7-1

Various Tools for Checking Transmission Results and Registration Status ......................... 7-2

Checking FAX Job History ................................................................................................... 7-3

Displaying Job Log Screen ........................................................................................ 7-3

Printing Administrative Reports (Result Report Setting) ...................................................... 7-4

Send Result Reports .................................................................................................. 7-4

Report for Job Canceled before Sending ................................................................... 7-5

Recipient Format ........................................................................................................ 7-5

FAX RX Result Reports ............................................................................................. 7-6

Activity Report (Outgoing FAX Report and Incoming FAX Report) ...................................... 7-7

Printing Activity Reports ............................................................................................. 7-7

Automatic Printout ...................................................................................................... 7-7

Status Page .......................................................................................................................... 7-8

Reporting FAX Receipt Result by E-mail ............................................................................. 7-9

Confirmation Screen of Destinations .................................................................................. 7-11

8 Fax Settings ......................................................................... 8-1

Default fax settings ............................................................................................................... 8-2

Operation method ...................................................................................................... 8-2

System Menu Settings ............................................................................................... 8-3

Report ........................................................................................................................ 8-4

Common Settings ....................................................................................................... 8-5

FAX ............................................................................................................................8-6

Transmission Restriction .................................................................................................... 8-10

Registering Permit FAX No. ..................................................................................... 8-11

Changing Permit FAX No. ........................................................................................ 8-12

Deleting Permit FAX No. .......................................................................................... 8-12

Registering Reject FAX No. ..................................................................................... 8-13

Changing Reject FAX No. ........................................................................................ 8-13

Deleting Reject FAX No. .......................................................................................... 8-14

Registering Permit ID No. ........................................................................................ 8-14

Changing Permit ID No. ........................................................................................... 8-15

Deleting Permit ID No. ............................................................................................. 8-15

Setting Send Restriction ........................................................................................... 8-16

Setting Reception Restriction ................................................................................... 8-16

Unknown Number Reception ................................................................................... 8-16

Unusable Time ................................................................................................................... 8-17

Account Management ........................................................................................................ 8-19

9 Troubleshooting ................................................................... 9-1

Indicators During Sending/Receiving Operation .................................................................. 9-2

Responding to an Attention Indicator Flashes ...................................................................... 9-2

Precautions When Turning Power OFF ............................................................................... 9-3

Messages ............................................................................................................................. 9-4

Error Code List ..................................................................................................................... 9-6

Troubleshooting .................................................................................................................... 9-9

Common inquiries .............................................................................................................. 9-11

10 Appendix ............................................................................. 10-1

Character Entry Method ..................................................................................................... 10-2

Using the Keys ......................................................................................................... 10-2

Selecting Type of Characters ................................................................................... 10-3

Characters That Can be Entered Using the Numeric Keys ...................................... 10-3

Entering Symbols ..................................................................................................... 10-4

Entering Characters ................................................................................................. 10-4

Specifications ..................................................................................................................... 10-6

Menu Map .......................................................................................................................... 10-8

Received FAX Sizes and Paper Priority (Metric Model) ................................................... 10-12

Received FAX Sizes and Paper Priority (Inch Model) ...................................................... 10-13

Index ...............................................................................................................................Index-1

Preface

This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a

simple troubleshooting action as necessary, so that you can always use the machine in good condition.

Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.

About the FAX Operation Guide (this Guide)

Structure of the guide

This Operation Guide contains the following chapters.

Chapter Contents

1 Legal and Safety Information Provides precautions regarding use of the machine and trademark information.

2 Before Using the Fax Machine Explains the part names and the settings required before using fax.

3 Sending Faxes Explains the general methods for sending faxes and transmission functions.

4 Receiving Faxes Explains the general methods for receiving faxes and reception functions.

5 Using Convenient Fax Functions Explains convenient fax functions such as storing received faxes in boxes in the

memory, forwarding received faxes, and polling communication (a function that allows

the receiving party to call and initiate fax reception).

6 Sending Faxes from PC Explains how to send a FAX from a PC.

7 Managing Jobs Explains how to check the status of recently performed transmission and reception

operations in the message display.

Also explains how to print administrative reports showing communication results,

machine settings, and registered information.

8 Fax Settings Explains various settings for controlling fax usage, such as restricting transmission

destinations, blocking fax reception, and setting prohibited use times.

9 Troubleshooting Explains what to do when errors are displayed or other problems occur.

10 Appendix Explains how to enter characters, and lists the fax specifications.

Conventions Used in This Guide

Adobe Reader XI is used as an example in the explanations below.

Certain items are indicated in this guide by the conventions described below.

NOTE

The items that appear in Adobe Reader vary depending on how it is used. If the Table of Contents or tools do not

appear, refer to Adobe Reader Help.

Convention Description

[Bold] Indicates keys and buttons.

"Regular" Indicates a message or setting.

Click to move from the current page to the previously

displayed page. This is convenient when you want to return

to the page from which you jumped to the current page.

Click an item in the Table of

Contents to jump to the

corresponding page.

CAUTION

Indicates that personal injury or

mechanical damage may result

from insufficient attention to or

incorrect compliance with the

related points.

NOTE

Indicates supplemental

explanations and reference

information for operations.

IMPORTANT

Indicates operational requirements

and restrictions to operate the

machine correctly, and avoid

damage to the machine or property.

Refer to

Click the underlined text to jump to

the corresponding page.

vii

Conventions used in procedures for operating the machine

In this Operation Guide, continuous operation is as follows:

Actual procedure Procedure indicated in this guide

Select the [System Menu/Counter] key



Select the [▲] or [▼] key to select [Common settings]



Select the [OK] key

[System Menu/Counter] key > [▲] [▼] key >

[Common Settings] > [OK]

1-1

1 Legal and Safety

Information

Please read this information before using your machine. This chapter provides information on the following topics.

Notice ................................................................................................................................................................. 1-2

Safety Conventions in This Guide ........................................................................................................... 1-2

About this Operation Guide ..................................................................................................................... 1-3

Legal Notice ............................................................................................................................................. 1-3

FCC PART 68 REQUIREMENTS ............................................................................................................ 1-3

IMPORTANT SAFETY INSTRUCTIONS ................................................................................................. 1-4

IMPORTANTES MESURES DE SECURITE ........................................................................................... 1-4

CANADIAN IC REQUIREMENTS ............................................................................................................ 1-5

CONDITIONS DE L'IC CANADIENNE .................................................................................................... 1-5

Declarations to European Directives ....................................................................................................... 1-5

Technical regulations for terminal equipment .......................................................................................... 1-6

Network Compatibility Declaration ........................................................................................................... 1-6

Trademark Information ............................................................................................................................. 1-6

1-2

Legal and Safety Information > Notice

Notice

Safety Conventions in This Guide

The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the

user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile.

WARNING: Indicates that serious injury or even death may result from insufficient

attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from

insufficient attention to or incorrect compliance with the related points.

Symbols

The  symbol indicates that the related section includes safety warnings. Specific points of attention are indicated

inside the symbol.

... [General warning]

... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited

action are indicated inside the symbol.

... [Warning of prohibited action]

... [Disassembly prohibited]

The  symbol indicates that the related section includes information on actions which must be performed. Specifics of

the required action are indicated inside the symbol.

... [Alert of required action]

... [Remove the power plug from the outlet]

... [Always connect the machine to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are

illegible or if the guide itself is missing (fee required).

NOTE

Due to performance updating, information in this Operation Guide is subject to change without notice.

1-3

Legal and Safety Information > Notice

About this Operation Guide

This Operation Guide contains information on using the facsimile functions of this machine.

Please read the Operation Guide before you start using the machine.

During use, refer to the Operation Guide for your machine for information regarding the sections listed below.

Legal Notice

WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH

LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS

SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM

MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING

THEREFROM.

FCC PART 68 REQUIREMENTS

1 This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the left side

of the equipment to install Assembly Board is a label that contains, among other information, a product identifier in

the format US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.

2 This equipment connects to the network via USOC RJ11C.

3 A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the

applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug

is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See

installation instructions for details.

4 The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on

a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the

sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as

determined by the total RENs, contact the local telephone company. For products approved after July 23, 2001, the

REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits represented

by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately

shown on the label.

5 If this equipment causes harm to the telephone network, the telephone company will notify you in advance that

temporary discontinuance of service may be required. But if advance notice isn't practical, the telephone company

will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if

you believe it is necessary.

6 The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the

operation of the equipment. If this happens the telephone company will provide advance notice in order for you to

make necessary modifications to maintain uninterrupted service.

Environment

Precautions for Use

Loading Paper

Cleaning

Toner Container Replacement

Solving Malfunctions

Responding to Error Messages

Clearing Paper Jams

1-4

Legal and Safety Information > Notice

7 If trouble is experienced with this equipment, please contact the following company for repair and (or) warranty

information:

If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect

the equipment until the problem is resolved.

8 This equipment cannot be used on public coin service provided by the telephone company. Connection to Party line

service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation

commission for information.

9 If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this

equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment,

consult your telephone company or a qualified installer.

10 The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other

electronic device, including FAX machines, to send any message unless such message clearly contains in a margin

at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and

an identification of the business or other entity, or other individual sending the message and the telephone number of

the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900

number or any other number for which charges exceed local or long-distance transmission charges.)

IMPORTANT SAFETY INSTRUCTIONS

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire,

electric shock and injury to persons, including the following:

CAUTION: To reduce the risk of fire, use only No.26 AWG or larger UL listed or CSA certified telecommunication line cord.

1 Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet

basement or near a swimming pool.

2 Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of

electric shock from lightning.

3 Do not use the telephone to report a gas leak in the vicinity of the leak.

4 Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may

explode. Check with local codes for possible special disposal instructions.

SAVE THESE INSTRUCTIONS

IMPORTANTES MESURES DE SECURITE

Certaines mesures de sécurité doivent être prises pendant l'utilisation de matériel téléphonique afin de réduire les risques

d'incendie, de choc électrique et de blessures. En voici quelques unes:

1 Ne pas utiliser l'appareil près de l'eau, p. ex., près d'une baignoire, d'un lavabo, d'un évier de cuisine, d'un bac à

laver, dans un sous-sol humide ou près d'une piscine.

2 Eviter d'utiliser le téléphone (sauf s'il s'agit d'un appareil sans fil) pendant un orage électrique. Ceci peut présenter un

risque de choc électrique causé par la foudre.

3 Ne pas utiliser l'appareil téléphonique pour signaler une fuite de gaz s'il est situé près de la fuite.

In order to program this information into your FAX machine, you should complete the following steps: (Insure that it

will be transmitted, see Local FAX Name

on page 2-8, Local FAX Number on page 2-9, TTI (Transmit Terminal

Identification) on page 2-8 and Setting Date and Time on page 2-7.)

KYOCERA Document Solutions America, Inc.

225 Sand Road,

Fairfield, New Jersey 07004-0008, USA

Phone: +1-973-808-8444

Fax: +1-973-882-6000

1-5

Legal and Safety Information > Notice

4 Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les piles dans le

feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles.

CONSERVER CES INSTRUCTIONS

CANADIAN IC REQUIREMENTS

"This product meets the applicable Innovation, Science and Economic Development Canada technical specifications."

"The Ringer Equivalence Number (REN) indicates the maximum number of devices allowed to be connected to a

telephone interface. The termination of an interface may consist of any combination of devices subject only to the

requirement that the sum of the RENs of all the devices not exceed five."

The REN (CANADA) of this product is 0.4.

CONDITIONS DE L'IC CANADIENNE

"Le présent produit est conforme aux spécifications techniques applicables d'Innovation, Sciences et Développement

économique Canada."

"L'indice d'équivalence de la sonnerie (IES) sert à indiquer le nombre maximal de dispositifs qui peuvent être raccordés

à une interface téléphonique. La terminaison d'une interface peut consister en une combinaison quelconque de

dispositifs, à la seule condition que la somme des IES de tous les dispositifs n'excède pas cinq."

Le IES (CANADA) pour ce produit est 0.4.

Declarations to European Directives

DECLARATION OF CONFORMITY TO 93/68/EEC, 1999/5/EC and 2009/125/EC

We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following

specifications.

Terminal Equipment (TE);

Attachment requirements for pan-European

approval for connection to the analogue Public

Switched Telephone Networks (PSTNs) of TE

(excluding TE supporting the voice telephony

service) in which network addressing, if provided,

is by means of Dual Tone Multi Frequency (DTMF)

signalling

TBR 21

1-6

Legal and Safety Information > Notice

Technical regulations for terminal equipment

This terminal equipment complies with:

Network Compatibility Declaration

The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks

(PSTN) in the following countries:

Trademark Information

• Microsoft, Windows, Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008, Windows 7,

Windows Server 2012, Windows 8, Windows 8.1, Windows 10 and Internet Explorer are registered trademarks or

trademarks of Microsoft Corporation in the U.S.A. and/or other countries.

• Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems Incorporated.

• Ethernet is a registered trademark of Xerox Corporation.

• IBM and IBM PC/AT are trademarks of International Business Machines Corporation.

All other company and product names in this Operation Guide are trademarks or registered trademarks of their

respective companies. The designations™ and ® are omitted in this guide.

• TBR21 • DE 05R00 National AN for D

• AN 01R00 AN for P • DE 08R00 National AN for D

• AN 02R01 AN for CH and N • DE 09R00 National AN for D

• AN 05R01 AN for D, E, GR, P and N • DE 12R00 National AN for D

• AN 06R00 AN for D, GR and P • DE 14R00 National AN for D

• AN 07R01 AN for D, E, P and N • ES 01R01 National AN for E

• AN 09R00 AN for D • GR 01R00 National AN for GR

• AN 10R00 AN for D • GR 03R00 National AN for GR

• AN 11R00 AN for P • GR 04R00 National AN for GR

• AN 12R00 AN for E • NO 01R00 National AN for N

• AN 16R00 General Advisory Note • NO 02R00 National AN for N

• DE 03R00 National AN for D • P 03R00 National AN for P

• DE 04R00 National AN for D • P 08R00 National AN for P

Austria France Liechtenstein Slovakia

Belgium Germany Lithuania Slovenia

Bulgaria Greece Luxembourg Spain

Cyprus Hungary Malta Sweden

Czech Iceland Norway Switzerland

Denmark Ireland Poland The Netherlands

Estonia Italy Portugal United Kingdom

Finland Latvia Romania

2-1

2 Before Using the Fax

Machine

This chapter explains the following topics:

Part Names and Functions ................................................................................................................................ 2-2

Machine ................................................................................................................................................... 2-2

Operation Panel ....................................................................................................................................... 2-4

Operation Method .................................................................................................................................... 2-6

Setting Date and Time ....................................................................................................................................... 2-7

Local FAX Information Entry .............................................................................................................................. 2-8

TTI (Transmit Terminal Identification) ...................................................................................................... 2-8

Local FAX Name ...................................................................................................................................... 2-8

Local FAX ID ............................................................................................................................................ 2-9

Local FAX Number ................................................................................................................................... 2-9

FAX Dialing Mode .................................................................................................................................. 2-10

ECM TX ................................................................................................................................................. 2-10

TX Start Speed ....................................................................................................................................... 2-10

PBX Setting (Europe only) ................................................................................................................................ 2-11

Registering Destinations in the Address Book ................................................................................................. 2-12

Adding a Destination (Address Book) .................................................................................................... 2-12

Adding a Destination on One Touch Key ............................................................................................... 2-17

2-2

Before Using the Fax Machine > Part Names and Functions

Part Names and Functions

Machine

This chapter explains the names of parts when the machine is used as a fax machine. For the parts required when

functions other than FAX are used, refer to the following:

Machine’s Operation Guide

1 Operation panel Perform the fax operation with this panel.

2 Power switch Set this switch to the ON side when performing the fax or copier operation. The message

display lights to enable operation.

3 LINE connector Connect the modular cord for the telephone line to this connector.

4 TEL connector When using a commercially available telephone set, connect the modular cord to this

connector.

IMPORTANT

You cannot automatically receive a fax when the power switch is turned off.

2-3

Before Using the Fax Machine > Part Names and Functions

Document Processor

5 Top cover Open this cover when the original jammed in the Document Processor.

6 Opening handle Hold this handle when opening or closing the Document Processor.

7 Original eject table Read originals are ejected onto this table.

8 Original table Stack the sheet originals on this table.

9 Original width guides Adjust these guides according to the original width.

987

2-4

Before Using the Fax Machine > Part Names and Functions

Operation Panel

1[Status/Job Cancel] key: Displays the Status/Job Cancel screen.

2[Document Box/USB] key: Displays the Document Box/USB screen.

3[System Menu/Counter] key: Displays the System Menu/Counter screen.

4[FAX] key: Displays the FAX screen.

5[Send] key: Displays the screen for sending. You can change it to display the Address Book screen.

6 One Touch keys: Recalls the destination registered for One Touch Keys.

7[Wi-Fi] indicator

: Blinks during Wi-Fi connection.

8 Select keys: Selects the menu displayed at the bottom of the message display.

9[Processing] indicator: Blinks while printing or sending/receiving.

10 [Memory] indicator: Blinks while the machine is accessing the machine memory, fax memory or USB memory

(general purpose item).

11 Message display: Displays the setting menu, machine status, and error messages.

12 [Wi-Fi Direct] key

: Set Wi-Fi Direct, and show information necessary for connection and the connection status.

13 [On Hook] key: Switches between on-hook and off-hook when manually sending/receiving a FAX.

14 [Confirm/Add Destination] key: Confirms the destination or adds a destination.

15 [Address Recall/Pause] key: Calls the previous destination. Also used to enter a pause when entering a FAX

number.

16 [Address Book] key: Displays the Address Book screen.

17 [Copy] key: Displays the Copy screen.

*1 Only for models with Wi-Fi.

3 4 6 7 9 10

15 14 13 1216 11

2-5

Before Using the Fax Machine > Part Names and Functions

18 [Function Menu] key: Displays the function menu screen.

19 [Back] key: Returns to the previous display.

20 [Attention] indicator: Lights or blinks when an error occurs and a job is stopped.

21 Arrow keys: Increments or decrements numbers, or selects menu in the message display. In addition, moves the

cursor when entering the characters.

22 [OK] key: Finalizes a function or menu, and numbers that have been entered.

23 Numeric keys: Enter numbers and symbols.

24 [Stop] key: Cancels or pauses the job in progress.

25 [Start] key: Starts copying and scanning operations and processing for setting operations.

26 [Quiet Mode] key: Lower print speed for quiet processing.

27 [Authentication/Logout] key: Authenticates user, and exits the operation for the current user (i.e. log out).

28 [Energy Saver] key: Puts the machine into Sleep Mode. Recovers from Sleep if in Sleep Mode.

29 Program keys: Used to register or recall programs.

30 [Reset] key: Returns settings to their default states.

31 [Clear] key: Clears entered numbers and characters.

20 21, 22 23 25 26 2719 24

28293031

2-6

Before Using the Fax Machine > Part Names and Functions

Operation Method

This section explains how to operate the setting menus on the message display.

Displaying the Menus and Configuring Settings

Select the [System Menu/Counter] key or [Function Menu] key to display the setting menus. Select the [▲] key, [▼]

key, [◄] key, [►] key, [OK] key, or [Back] key to select a menu, and perform settings.

Sys. Menu/Count.:

User/Job Account

Exit

User Property

Common Settings

Language:

English

Deutsch

Francais

Language:

English

Deutsch

Francais

Common Settings:

Language

Exit

Default Screen

Sound

Sys. Menu/Count.:

System/Network

Exit

Counter

Report

Select the [System Menu/Counter] key or

[Function Menu] key to display the setting

menus.

The directions of usable arrow

keys are shown on the screen

displayed.

When the [▲] or [▼] key is

selected, the selection moves

line by line.

When the [◄] or [►] key is

selected, the selection moves in

units of one page.

When [OK] is displayed, select

the [OK] key to confirm the

selection.

Select the [OK] key to display

the selected menu.

The selected item is displayed with

[*] (asterisk) at the beginning.

Select the [OK] key to confirm

the selected setting.

When the [▲] or [▼] key is

selected, the selection moves

line by line.

Select the [Back] key to return to

the screen one level higher.

Setting menus

Normal screen

Exiting the menu operation

When [Exit] is displayed, select [Exit] to exit

the setting menu and return to the normal

screen.

Sys. Menu/Count.:

System/Network

Exit

Counter

Report

Ready to copy.

A4 A4

Zoom

Paper

Copies

100%

2-7

Before Using the Fax Machine > Setting Date and Time

Setting Date and Time

Set the local date and time at the place of installation.

When you send a fax using the transmission function, the date and time as set here will be printed in the header of the

fax. Set the date, time and time difference from GMT of the region where the machine is used.

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [Common Settings] > [OK] key > [▲] [▼] key >

[Date Setting] > [OK] key

Configure the settings.

[▲] [▼] key > [Time Zone] > [OK] key > Select the time zone > [OK] key > [▲] [] key >

[Date/Time] > [OK] key > Set the date/time > [OK] key > [▲] [] key > [Date Format] >

[OK] key > Select the Date Format > [OK] key

NOTE

Be sure to set the time difference before setting the date and time.

If the login user name entry screen appears during operations, log in by referring to the machine's Operation Guide for

Administrator User Name and Password.

The factory default login user name and login password are set as shown below.

Item Description

Time Zone Set the time difference from GMT. Choose the nearest listed location from

the list. If you select a region that utilizes summer time, configure settings

for summer time.

Date/Time Set the date and time for the location where you use the machine. If you

perform Send as E-mail, the date and time set here will be displayed on

the header.

Value: Year (2000 to 2037), Month (1 to 12), Day (1 to 31),

Hour (00 to 23), Minute (00 to 59), Second (00 to 59)

Date Format Select the display format of year, month, and date. The year is displayed

in Western notation.

Value: Month/Day/Year, Day/Month/Year, Year/Month/Day

NOTE

Select the [▲] or [▼] key to enter a number.

Select the [◄] or [►] key to move the position being entered, which is shown highlighted.

Model Name Login User Name Login Password

ECOSYS M2635dn/ECOSYS M2635dw 3500 3500

ECOSYS M2540dn/ECOSYS M2540dw 4000 4000

2-8

Before Using the Fax Machine > Local FAX Information Entry

Local FAX Information Entry

TTI (Transmit Terminal Identification)

Select whether or not to print the local fax information on the fax on the receiving system.

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >

[Transmission] > [OK] key > [▲] [▼] key > [TTI] > [OK] key

Set the TTI.

1 Select the desired location for printing the information or [Off] if you don't want to print it.

2 Select the [OK] key.

Local FAX Name

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >

[Transmission] > [OK] key > [▲] [▼] key > [Local FAX Name] > [OK] key

Set the Local FAX Name

1 Enter the local fax name.

2 Select the [OK] key.

NOTE

Up to 32 characters can be entered.

For details on entering characters, refer to the following:

Character Entry Method (page 10-2)

2-9

Before Using the Fax Machine > Local FAX Information Entry

Local FAX ID

Enter the local fax ID. The local fax ID can limit other parties with which you can communicate. The Local FAX ID is used

for transmission limit purposes. For details of the local fax ID, refer to the following:

Transmission Restriction (page 8-10)

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >

[Transmission] > [OK] key > [▲] [▼] key > [Local FAX ID] > [OK] key

Local FAX ID Number Entry

1 Enter the local FAX ID number.

2 Select the [OK] key.

Local FAX Number

Enter the local fax number to be printed on the fax on the receiving system.

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >

[Transmission] > [OK] key > [▲] [▼] key > [Local FAX Number] > [OK] key

Local FAX Number Entry

1 Enter the local fax number.

2 Select the [OK] key.

NOTE

Up to 4 digits number can be entered.

Select the [▲] or [▼] key or the numeric keys to enter a number.

NOTE

Up to 20 digits can be entered as the local fax number.

Use the numeric keys to enter a number.

Select the [*/.] keys on numeric keys to enter "+".

2-10

Before Using the Fax Machine > Local FAX Information Entry

FAX Dialing Mode

Select the dialing mode according to the line type.

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >

[Transmission] > [OK] key > [▲] [▼] key > [FAX Dialing Mode] > [OK] key

Set the FAX Dialing Mode.

[Tone(DTMF)] or [Pulse(10pps)] > [OK] key

ECM TX

Set whether ECM TX is performed. ECM is a communication mode specified by the ITU-T (International

Telecommunication Union) that retransmits data when an error occurs. Fax machines that have ECM mode check for

errors as they communicate, preventing distortion of the image due to noise on the line and other conditions.

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >

[Transmission] > [OK] key > [▲] [▼] key > [ECM TX] > [OK] key

Configure the settings.

[On] or [Off] > [OK] key

TX Start Speed

Set the TX Start Speed. When communication conditions are bad, the fax may not be transmitted correctly. In that case,

set a lower TX Start Speed.

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >

[Transmission] > [OK] key > [▲] [▼] key > [TX Start Speed] > [OK] key

Configure the settings.

[9600bps], [14400bps] or [33600bps] > [OK] key

NOTE

This setting does not appear in some regions.

NOTE

When there is a large amount of noise on the line, communication may take slightly longer than when [Off] is selected.

NOTE

Normally this should be used with the default setting.

2-11

Before Using the Fax Machine > PBX Setting (Europe only)

PBX Setting (Europe only)

When using this machine in environment in which PBX for connection to multiple phones for business use is installed,

perform the following PBX setting.

NOTE

Before connecting this machine to PBX, it is recommended to contact the company that installed the PBX system to

request connection of this machine. Note that correct operation cannot be guaranteed in environment in which this

machine is connected to PBX because the functions of this machine may be restricted.

Item Setting value Description

Exchange Select. PSTN Use when connecting this machine to a public switched telephone network

(default).

PBX Use when connecting this machine to PBX.

Dial No. to PSTN 0-9

00-99

Set a number to access an outside line. For the number, contact the PBX

administrator.

2-12

Before Using the Fax Machine > Registering Destinations in the Address Book

Registering Destinations in the Address Book

Save frequently used destinations to the Address Book or One Touch Key. The saved destinations can be changed. The

destinations are available for Send as E-mail, Send to Folder, and Fax Transmission.

Adding a Destination (Address Book)

Add a new destination to the Address Book. There are two registering methods, contacts and groups. When adding a

group, enter the group name and select group members from the Address Book.

Adding a contact

A maximum of 200 contact addresses can be registered. Destination name, fax number, sub address communication,

encryption, transmission start speed, and ECM can be registered for each destination.

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [Edit Destination] > [OK] key > [▲] [▼] key >

[Address Book] > [OK] key

Adds a new destination.

[Menu] > [▲] [▼] key > [Add Address] > [OK] key

Select the registration method.

[▲] [▼] key > [Contact] > [OK] key

Enter the contact name.

1 [◄] [►] key > [Contact Name] > [Edit]

2 Enter the destination name.

3 Select the [OK] key.

NOTE

Registering and editing of the Address Book can also be done in Command Center RX.

Machine’s Operation Guide

NOTE

If user login administration is enabled, you can only edit destinations in the Address Book by logging in with

administrator privileges.

NOTE

Up to 32 characters can be entered.

For details on character entry, refer to the following:

Character Entry Method (page 10-2)

2-13

Before Using the Fax Machine > Registering Destinations in the Address Book

Enter the fax number.

1 [◄] [►] key > [FAX Number] > [Edit]

2 Enter the fax number.

Select transmission settings.

Sub address communication, encrypted transmission, transmission start speed and ECM can

be set.

1 Select [Detail].

2 Select the item to change the settings for and then select [Edit] or [Change].

3 [OK] key > [OK] key

Enter the address number.

1 [◄] [►] key > [Address Number] > [Edit]

2 Enter the address number.

3 Select the [OK] key.

NOTE

Up to 32 characters can be entered.

Use the numeric keys to enter a number.

Selecting the [

Address Recall/Pause

] key adds about three seconds of waiting time

during dialing. For example, when dialing the receiving system on an external line, you can

use this method to insert a pause before resuming dialing after you dial a specific number.

Item Description

Sub Address Set this to transmit using a Sub Address.

Sub Address Transmission (page 5-16)

Encrypted TX This is set when using encrypted transmission to send the data.

Using the Encrypted Transmission (page 5-25)

TX Start Speed This is set to change the transmission start speed. Select the speed from

33,600 bps, 14,400 bps, and 9,600 bps.

NOTE

Normally the default setting should be used.

ECM

ECM is a communication mode specified by the ITU-T (International

Telecommunication Union) that retransmits data when an error occurs. Fax

machines that have ECM mode check for errors as they communicate,

preventing distortion of the image due to noise on the line and other conditions.

NOTE

You can set any value between 1 and 250.

Select the [▲] or [▼] key or the numeric keys to enter a number.

Address Number is an ID for a destination. You can select any available number for groups.

If you specify an address number that is already in use, an error message appears when

you select the [OK] key and the number cannot be registered.

2-14

Before Using the Fax Machine > Registering Destinations in the Address Book

Select the [OK] key.

[Completed.] is displayed and the destination is registered.

Adding a Group

Compile two or more contacts into a group. Designations in the group can be added at the same time. When adding a

group, a maximum of 50 groups can be added in the Address Book.

Before adding a group in the Address Book, the contacts to be included in the group must be added first.

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [Edit Destination] > [OK] key > [▲] [▼] key >

[Address Book] > [OK] key

Adds a new destination.

[Menu] > [▲] [▼] key > [Add Address] > [OK] key

Select the registration method.

[▲] [▼] key > [Group] > [OK] key

Enter the group name.

1 [◄] [►] key > [Group Name] > [Edit]

2 Enter the group name.

3 Select the [OK] key.

Select the members (destinations).

1 [◄] [►] key > [Group Member] > [Edit] > [Menu] > [▲] [▼] key > [Add Member] >

[OK]key

2 Select the member you want to add > [OK] key

The fax number and address of the member selected are displayed.

3 Select the [OK] key.

The selected member is added to Group Member.

Members can be added by repeating steps 5-1 to 5-3.

NOTE

If user login administration is enabled, you can only edit destinations in the Address Book by logging in with

administrator privileges.

NOTE

Up to 32 characters can be entered.

For details on character entry, refer to the following:

Character Entry Method (page 10-2)

NOTE

When checking information of the destination, select [Menu] > [Details] > [OK] key.

2-15

Before Using the Fax Machine > Registering Destinations in the Address Book

Delete the members.

1 Select the member you want to delete.

2 [Menu] > [▲] [▼] key > [Delete] > [OK] key > [Yes]

The selected member is deleted from Group Member.

Confirm the registered member.

Select the [Back] key when all members are registered.

Enter the address number.

1 [◄] [►] key > [Address Number] > [Edit]

2 Enter the address number.

Select the [OK] key.

[Completed.] is displayed and the group is registered.

Editing and Deleting Address Book Entries

Edit and delete the destinations (contacts) you added to the Address Book.

Changing the Address Book

Display the screen.

1 [System Menu/Counter] key > [▲] [▼] key > [Edit Destination] > [OK] key >

[▲][▼]key> [Address Book] > [OK] key

2 Select the destination (contacts) or group to edit, select the [OK] key.

Edit the destination.

1 Select the item to change.

2 Select [Edit].

3 After you have completed the changes, [OK] key > [Yes].

NOTE

You can set any value between 1 and 250.

Select the [▲] or [▼] key or the numeric keys to enter a number.

Address Number is an ID for a destination. You can select any available number for

groups.

If you specify an address number that is already in use, an error message appears when

you select the [OK] key and the number cannot be registered.

Adding a contact (page 2-12)

Adding a Group (page 2-14)

2-16

Before Using the Fax Machine > Registering Destinations in the Address Book

Deleting a Contact or Group

Display the screen.

1 [System Menu/Counter] key > [▲] [▼] key > [Edit Destination] > [OK] key >

[▲][▼]key> [Address Book] > [OK] key

Delete the destination.

1 Select the destination (contacts) or group to delete.

2 [Menu] > [▲] [▼] key > [Delete] > [OK] key > [Yes]

Printing Address List

You can print the list of destinations registered in the Address Book.

You can sort the list in the order of index or address numbers of the destinations.

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [Edit Destination] > [OK] key > [▲] [▼] key >

[Print List] > [OK] key

[FAX List (Index)] or [FAX List (No.)] > [OK] key > [Yes]

The list is printed.

FAX Address List (Index)

FAX Address List (No.)

2-17

Before Using the Fax Machine > Registering Destinations in the Address Book

Adding a Destination on One Touch Key

Adding a Destination

Add a new destination (contact or group). A maximum of 22 destinations can be registered. Register fax destinations in

the Fax screen.

To register a destination to a One Touch Key, it must first be registered in the Address Book. Register one or more

destinations as needed before proceeding.

Select the One Touch Key to be registered.

1 Press the One Touch Key that you want to register and hold it (2 seconds or more).

2 Select a key number, select the [OK] key.

When a unregistered One Touch Key number is selected, the Address Book appears. Go

to the next step.

When the registered One Touch Key number is selected, the Key Edit screen appears.

Select another key number or edit or delete the One Touch Key.

For edition and deletion of the One Touch Key, refer to the following:

Select the destinations.

1 Select the destination (contact or group) you want to register to the One Touch Key from

the Address Book, select the [OK] key.

The fax number and address of the destination selected are displayed.

2 Select the [OK] key.

[Registered.] is displayed and One Touch Key is registered.

NOTE

Numbers 1 to 11 are the One Touch Key numbers while the [Shift Lock] indicator is switched off. Numbers 12 to 22

are the One Touch Key numbers while the [Shift Lock] indicator is switched on by selecting the [Shift Lock] key.

Editing and Deleting One Touch Key (page 2-18)

NOTE

Select [Menu] and select [Search(Name)] to search using a name.

2-18

Before Using the Fax Machine > Registering Destinations in the Address Book

Editing and Deleting One Touch Key

Edit and delete the destinations you added to One Touch Key.

Select the One Touch Key to be edited or deleted.

1 Press the One Touch Key to be edited or deleted (2 seconds or more).

2 Select a key number, select the [OK] key.

When a registered One Touch Key number is selected, the Key Edit screen appears. Go to

the next step.

When an unregistered One Touch Key number is selected, the Address Book appears. The

One Touch Key can be registered by selecting the destination from the Address Book.

For registration of the One Touch Key, refer to the following:

Edit or delete the destination.

When checking the registered destination

1 [▲] [▼] key > [Detail] > [OK] key

The destination name is displayed.

2 Select the [OK] key.

When changing the destination to another destination

1 [▲] [▼] key > [Edit] > [OK] key

2 Select the new destination.

3 Select the [OK] key.

The fax number and address of the destination selected are displayed.

4 Select the [OK] key.

[Registered.] is displayed and the destination is changed.

When deleting registration contents

[▲] [▼] key > [Delete] > [OK] key > [Yes]

[Completed.] is displayed and One Touch Key becomes unregistered.

Adding a Destination (page 2-17)

NOTE

When checking information of the destination, select [Menu], [Details], and then select

the [OK] key.

3-1

3 Sending Faxes

This chapter explains the following topics:

Basic transmission procedure ............................................................................................................................ 3-2

Using redial .............................................................................................................................................. 3-3

Checking and Editing Destinations .......................................................................................................... 3-4

Checking the Send Status ....................................................................................................................... 3-5

Cancelling Memory Transmission (while originals are being scanned) ................................................... 3-5

Cancelling Memory Transmission (during communication) ..................................................................... 3-5

Cancelling Transmission (Disconnection of Communication) .................................................................. 3-6

Methods For Entering the Destination ............................................................................................................... 3-7

Entering the destination fax number with the numeric keys .................................................................... 3-7

Choosing from the Address Book ............................................................................................................ 3-9

Choosing by One Touch Key ................................................................................................................. 3-10

Broadcast Transmission ......................................................................................................................... 3-11

Login/Logout .................................................................................................................................................... 3-13

Logging in when User Login Administration has been Enabled ............................................................ 3-13

Logging in when Job Accounting has been Enabled ............................................................................. 3-14

Fax transmission functions .............................................................................................................................. 3-15

Original Size ..................................................................................................................................................... 3-16

Original Image .................................................................................................................................................. 3-16

FAX Resolution ................................................................................................................................................ 3-16

Original Orientation .......................................................................................................................................... 3-17

Continuous Scan .............................................................................................................................................. 3-17

File Name Entry ............................................................................................................................................... 3-17

Job Finish Notice ............................................................................................................................................. 3-18

FAX Delayed Transmission .............................................................................................................................. 3-19

Cancelling Delayed Transmissions (Queued) ........................................................................................ 3-20

Immediate transmission ......................................................................................................................... 3-20

FAX Direct Transmission .................................................................................................................................. 3-20

Cancelling Direct Transmission ............................................................................................................. 3-20

FAX TX Report ................................................................................................................................................. 3-21

Density ............................................................................................................................................................. 3-21

Duplex (Only on models with a duplex scanning function.) ............................................................................. 3-21

Manual Send .................................................................................................................................................... 3-22

Standby Transmission ...................................................................................................................................... 3-23

Interrupt Send .................................................................................................................................................. 3-24

Using chain dial ................................................................................................................................................ 3-25

Using Programs ............................................................................................................................................... 3-27

3-2

Sending Faxes > Basic transmission procedure

Basic transmission procedure

Select the [FAX] key.

The base screen for fax appears.

Place the originals.

For placing originals, refer to the following:

Select the transmission method.

There are 2 transmission methods: memory transmission and direct transmission.

Memory transmission: The original is scanned into memory before communication starts.

Memory transmission is selected by default.

Direct transmission: The destination is dialed and communication starts before the original is

scanned.

Specify the destination.

Specify the transmission destination.

Selecting the functions.

Select [Functions Menu] key, and set transmitting functions that can be used.

Machine’s Operation Guide

FAX Direct Transmission (page 3-20)

Methods For Entering the Destination (page 3-7)

Fax transmission functions (page 3-15)

3-3

Sending Faxes > Basic transmission procedure

Send Start.

Press the [Start] key.

When scanning finishes, transmission starts.

When originals are placed in the document processor

After originals placed in the document processor are scanned and stored in the memory,

the receiving system is dialed.

When originals are placed on the glass surface

After originals placed on the glass surface are scanned and stored in the memory,

the receiving system is dialed.

Using redial

Redial is a function allowing you to dial the last entered number once again.

Use this when the receiving system does not respond when you have tried to send a fax. When you want to send the fax

to the same receiving system, select [Address Recall/Pause] key, and you can call the receiving system you dialed on

the destination list.

[FAX] key > [Address Recall/Pause] key

Press the [Start] key.

The transmission will start.

NOTE

When continuous scan is set, you can continue with scanning of a next original after an

original on the glass surface has been stored in memory. Every time one page is scanned,

you perform an operation to allow continued scanning, and after all the originals have been

stored in memory, the receiving system is dialed.

Continuous Scan (page 3-17)

NOTE

Recall information is canceled in the following conditions.

• When you turn the power off

• When you send a next fax (new recall information is registered)

• When you log out

3-4

Sending Faxes > Basic transmission procedure

Checking and Editing Destinations

Check and edit a selected destination.

[FAX] key > [Confirm/Add Destination] key

Check the destination.

1 Select the destination you want to check, select the [OK] key.

2 [▲] [▼] key > [Detail/Edit] > [OK] key

Information of the destination is displayed.

3 Select the [OK] key when checking of the destination is complete.

Change the FAX number.

1 Select the destination that you want to change the FAX number for, select the [OK] key.

2 [▲] [▼] key > [Detail/Edit] > [OK] key

3 Reenter the FAX number using the numeric keys.

4 Select the [OK] key.

Add the destination (when entering the FAX number using the numeric

keys).

1 Select [Add].

2 Enter the fax number of the receiving system using the numeric keys.

3 Select the [OK] key.

Delete the destination.

1 Select the destination you want to delete, select the [OK] key.

2 [Delete] > [OK] key > [Yes]

[Completed.] is displayed and the destination is removed.

Exit the operation.

Select [Exit].

NOTE

When checking information of the destination, select [Details].

NOTE

To edit a destination registered in the Address Book or a One Touch Key, refer to the following:

Editing and Deleting Address Book Entries (page 2-15)

Editing and Deleting One Touch Key (page 2-18)

NOTE

For the procedure for entering the FAX number using the numeric keys, refer to the following:

Entering the destination fax number with the numeric keys (page 3-7)

3-5

Sending Faxes > Basic transmission procedure

Checking the Send Status

Select the [Status/Job Cancel] key.

Display the send job status screen.

[▲] [▼] key > [Send Job Status] > [OK] key

Display the send job status screen.

Check the details of the transmission job.

1 Select the job you want to check.

2 [Menu] > [▲] [▼] key > [Detail] > [OK] key

3 Check the details of the job.

4 Select the [OK] key when checking of the job is complete.

Cancelling Memory Transmission (while originals are being

scanned)

Select the [Stop] key.

During memory transmission, to cancel scanning while originals are being scanned, select the

[Stop] key on the operation panel.

Scanning of originals is canceled, and the originals are ejected. When originals remain in the

document processor, take them out from the original output table.

Cancelling Memory Transmission (during communication)

Select the [Stop] key.

Display the cancel send job list screen.

[Cancel Send Job] > [OK] key

Display the cancel send job list screen.

Canceling Transmission.

1 Select the job to cancel.

2 [Menu] > [▲] [▼] key > [Cancel Job] > [OK] key > [Yes]

The selected job is deleted.

NOTE

Even if transmission is canceled, there is a possibility that pages scanned prior to cancelation were sent to the

receiving party. Check with the receiving party to see if pages were accidentally sent.

3-6

Sending Faxes > Basic transmission procedure

Cancelling Transmission (Disconnection of Communication)

Follow this procedure to break the connection and stop transmission/reception.

Select the [Status/Job Cancel] key.

Disconnection of communication.

1 [FAX] > [OK] key

2 Check the status of communication.

3 Select [Line Off].

When communication is disconnected, transmission stops.

To cancel direct transmission, refer to the following:

To cancel a delayed transmission or send a fax by immediate transmission, refer to the following:

To cancel polling transmission, refer to the following:

NOTE

To cancel direct transmission, delayed transmission, or polling transmission, refer to the

section for that function.

Cancelling Direct Transmission (page 3-20)

Cancelling Delayed Transmissions (Queued) (page 3-20)

Polling Reception (page 5-19)

3-7

Sending Faxes > Methods For Entering the Destination

Methods For Entering the Destination

Entering the destination fax number with the numeric keys

The procedure for entering the destination fax number with the numeric keys is explained below.

Select the [FAX] key.

Enter the fax number of the receiving system.

NOTE

If [Dest. Entry(FAX)] is set to [Prohibit], it is not possible to directly enter a fax number.

Select the destination from the Address Book or the One Touch Key.

Dest. Entry(FAX) (page 8-9)

NOTE

Up to 64 digits can be entered.

Use the numeric keys to enter a number.

Key Description

[Address Recall/

Pause] key

Selecting the [Address Recall/Pause] key adds about three seconds of waiting

time during dialing. For example, when dialing the receiving system on an

external line, you can use this method to insert a pause before resuming dialing

after you dial a specific number.

3-8

Sending Faxes > Methods For Entering the Destination

Select transmission settings.

Sub address communication, encrypted transmission, transmission start speed and ECM can

be set.

1 Select [Detail].

2 Select the item to change the settings for and then select [Edit] or [Change].

3 Select the [OK] key.

Select the [OK] key.

Entry of the destination finishes.

Key Description

Sub Address Set this to transmit using a Sub Address.

Sub Address Transmission (page 5-16)

Encrypted Transmission This is set when using encrypted transmission to send the

data.

Encryption (page 5-23)

TX Start Speed This is set to change the transmission start speed. Select the

speed from 33,600 bps, 14,400 bps, and 9,600 bps.

NOTE

Normally this should be used with the default setting.

ECM ECM is a communication mode specified by the ITU-T

(International Telecommunication Union) that retransmits data

when an error occurs. Fax machines that have ECM mode

check for errors as they communicate, preventing distortion of

the image due to noise on the line and other conditions.

NOTE

When [On] is selected in [Check New Dest.], a confirmation screen is displayed for the

entered FAX number. Re-enter the same FAX number and select [OK].

Machine’s Operation Guide

You can enter the next fax number.

Broadcast Transmission (page 3-11)

In addition to a fax, you can include e-mail transmission and folder (SMB/FTP) transmission

to send as one job.

Machine’s Operation Guide

3-9

Sending Faxes > Methods For Entering the Destination

Choosing from the Address Book

[FAX] key > [Address Book] key

Select the destination.

Destination Search

The destination can be searched by name.

1 [Menu] > [▲] [▼] key > [Search (Name)] > [OK] key

2 Enter characters to search using the numeric keys.

3 Select the [OK] key.

The searched destination is displayed.

Select the [OK] key.

To send to multiple destinations, repeat steps 2 to 3. You can send to as many as 100

destinations at once.

NOTE

For more information about how to register destinations in the Address Book, refer to the following:

Registering Destinations in the Address Book (page 2-12)

For details on the external address book, refer to the following:

Command Center RX User Guide

NOTE

When checking information of the destination, select [Menu] > [Details] > [OK] key.

NOTE

For details on character entry, refer to the following:

Character Entry Method (page 10-2)

NOTE

To check or change a selected destination, refer to the following:

Checking and Editing Destinations (page 3-4)

3-10

Sending Faxes > Methods For Entering the Destination

Choosing by One Touch Key

Select the [FAX] key.

Select the One Touch Key where the destination is registered.

When selecting One Touch Key numbers 12 to 22, the One Touch Key needs to be selected

after switching on the [Shift Lock] indicator by selecting the [Shift Lock] key.

NOTE

For more information on adding One Touch Key, refer to the following:

Adding a Destination on One Touch Key (page 2-17)

3-11

Sending Faxes > Methods For Entering the Destination

Broadcast Transmission

This function allows you to send the same originals to several destinations in one operation. The machine stores

(memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the

set destination afterwards.

Select the [FAX] key.

Specify the destination.

Enter the fax number

1 Enter the fax number of the receiving system.

2 Select the [OK] key.

Another fax number can be entered.

NOTE

When using a group for the destination, you can send originals to up to 100 destinations in one operation.

You can use this function together with sub address communication and delayed transmission.

When direct transmission has been selected, it changes to memory transmission at the time of transmission.

NOTE

If [Dest. Entry(FAX)] is set to [Prohibit], it is not possible to directly enter a fax number.

Select the destination from the Address Book or the One Touch Key.

Dest. Entry(FAX) (page 8-9)

NOTE

Up to 64 digits can be entered.

Use the numeric keys to enter a number.

Key Description

[Address Recall/

Pause] key

Selecting the [Address Recall/Pause] key adds about 3 seconds of waiting

time during dialing. For example, when dialing the receiving system on an

external line, you can use this method to insert a pause before resuming

dialing after you dial a specific number.

NOTE

When [On] is selected in [Check New Dest.], a confirmation screen is displayed for the

entered FAX number. Re-enter the same FAX number and select [OK].

Machine’s Operation Guide

3-12

Sending Faxes > Methods For Entering the Destination

Select the destination from the Address Book

1 Select the [Address Book] key.

2 Select the destination.

3 Select the [OK] key.

To add destinations, repeat steps 2 to 3.

Select the destination from the One Touch Key

Select all the One Touch Key to which necessary destinations are registered.

After selecting all the destinations, press the [Start] key.

NOTE

For details of the Address Book, refer to the following:

Choosing from the Address Book (page 3-9)

NOTE

For details of One Touch Key, refer to the following:

Choosing by One Touch Key (page 3-10)

3-13

Sending Faxes > Login/Logout

Logging in when User Login Administration has been

Enabled

When user login administration has been enabled, you need to enter a User ID and Password to use the machine.

Enter the login user name.

1 If this screen is displayed during operations, select the [OK] key while the column for

entering a login user name is selected.

2 Enter the login user name using the numeric keys and select the [OK] key.

Enter the login password.

1 Select the login password and select the [OK] key.

2 Enter the login password and select the [OK] key.

Select [Login].

Logout

To logout from the machine, select the [Authentication/Logout] key to return to the login user

name/login password entry screen.

Users are automatically logged out in the following circumstances:

• When the machine enters the sleep state.

• When the auto panel reset function is activated.

NOTE

• If [Netwk Authentic.] is selected as the user authentication method, [Menu] is

displayed. Select [Menu] and select [Login Type] and then it is possible to select the

authentication destination as [Local Authentic.] or [Netwk Authentic.].

•Select [Menu] and select [Domain] and then it is possible to select from the domains

registered.

NOTE

If “Login Operation” is [Select Character], then the screen is displayed to enter details

by selecting from the characters on the message display.

Machine’s Operation Guide

Character Entry Method (page 10-2)

3-14

Sending Faxes > Login/Logout

Logging in when Job Accounting has been Enabled

When job accounting has been enabled, you need to enter an Account ID when using the machine.

In the account ID entry screen, enter the account ID using the numeric keys and select [OK]

key.

Logout

When the operations are complete, select the [Authentication/Logout] key to return to the

account ID entry screen.

NOTE

• If you entered a wrong character, select the [Clear] key and enter the account ID again.

• If the entered account ID does not match the registered ID, a warning beep will sound and

• By selecting [Counter], you can refer to the number of pages printed and the number of

pages scanned.

3-15

Sending Faxes > Fax transmission functions

Fax transmission functions

To configure the settings for functions, select the [Function Menu] key.

Operation Method (page 2-6)

1 Displays the function menu.

2 Selects the item displayed or changes

the numeric value.

3 Confirms the selected setting.

4 Cancels the current menu setting to

return to the menu one level higher.

5 Switches between on-hook and off-

hook when manually sending a FAX.

Key Function Description

Reference

page

Original Size Specify the original size to be scanned. 3-16

Original Image Select original image type. 3-16

FAX Resolution Set the resolution at which to scan originals. 3-16

Orig.Orientation Select the orientation of the original document top edge

to scan correct direction.

3-17

Continuous Scan Scan a large number of originals separately and then

produce as one job.

3-17

File Name Entry Adds a file name. 3-17

JobFinish Notice Send notice by e-mail when a job is complete. 3-18

FAX Delayed TX Specify a time for transmission. 3-19

FAX Direct TX Connect to the destination first and then scan the

original.

3-20

FAX RX Polling Dial the destination and receive documents for Polling

Transmission stored in the polling box.

5-17

FAX TX Report Print a report of FAX transmission results. 3-21

Density Adjust density. 3-21

Duplex Automatically scan 2-sided originals. 3-21

Key Function Description

Reference

page

Manual Send This method allows you to send originals by pressing

the [Start] key after confirming that the telephone line

has connected to the receiving system.

3-22

3-16

Sending Faxes > Original Size

Original Size

Specify the original size to be scanned.

Original Image

Select original image type for best results.

FAX Resolution

Select fineness of images when sending FAX. The larger the number, the better the image resolution. However, better

resolution also means larger file sizes and longer send times.

Item Description

Auto (DP)

, A4, A5, A6, B5, B6, Folio, 216 × 340 mm, Letter, Legal,

Statement, Executive, Oficio II, 16K, ISO B5, Envelope #10,

Envelope #9, Envelope #6, Envelope Monarch, Envelope DL,

Envelope C5, Hagaki (Cardstock), Oufuku Hagaki (Return postcard),

Youkei 4, Youkei 2, Custom

* This cannot be used when [Off] is set for [Auto Detect].

** For instructions on how to specify the custom original size, refer to the following:

Machine’s Operation Guide

Have the size of original detected automatically, or

select from standard sizes and custom size.

NOTE

Be sure to always specify the original size when using custom size originals.

Item Description

Text+Photo Best for mixed text and photo documents.

Photo Best for photos taken with a camera.

Text Best for documents that are mostly text.

for OCR Scanning produces an image that is suitable for OCR.

Light Text/Line Clearly reproduces faint characters written in pencil, etc., and thin lines on map originals or

diagrams.

Item Description

200x100dpi Norm. when sending originals with standard size

characters

Typical character size: 10.5 point

(example:

Resolution Resolution)

200x200dpi Fine when sending originals with relatively small

characters and thin lines

Typical character size: 8 point

(example:

Resolution Resolution)

200x400dpi S.Fin when sending originals with minute characters

and lines

Typical character size: 6 point

(example:

Resolution Resolution)

400x400dpi U.Fin when sending originals with minute characters

and lines more finely

Typical character size: 6 point

(example:

Resolution Resolution)

NOTE

The default setting is [200x100dpi Norm.]. The higher the resolution, the clearer the image, but the fax transmission

time is longer.

3-17

Sending Faxes > Original Orientation

Original Orientation

To scan the original in the correct orientation, specify which side of the original is the top. To set a 2-sided original,

the orientation of the placed original must be set.

Select original orientation from [Top Edge on Top] or [Top Edge on Left].

Continuous Scan

Scans a large number of originals in separate batches and then produce as one job.

Originals will be scanned continuously until you select [End Scan].

(Value: [Off] / [On])

File Name Entry

Adds a file name.

Additional information such as job number and date and time can also be set. You can check a job history or job status

using the file name, date and time, or job number specified here.

Enter the file name (

up to 32 characters), and select the [OK] key.

To add date and time, select [Date] and the [OK] key. To add job number, select [Job No.] and the [OK] key. To add

both, select [Job No. + Date] or [Date + Job No.] and the [OK] key.

Item Image

Top Edge on Top

Top Edge on Left

Original Original orientation

3-18

Sending Faxes > Job Finish Notice

Job Finish Notice

Sends E-mail notice when a job is complete.

Users can be notified of the completion of a job while working at a remote desk, saving the time spent waiting beside the

machine to finish.

It is possible to attach an image to the e-mail notice.

Job Finish Notice (page 8-4)

NOTE

PC should be configured in advance so that E-mail can be used.

Machine’s Operation Guide

E-mail can be sent to a single destination.

3-19

Sending Faxes > FAX Delayed Transmission

FAX Delayed Transmission

Set a send time. You can use delayed transmission together with the broadcast transmission function, etc.

Batch Transmission Function

When fax originals to be sent to the same destination are set to the same transmission start time with delayed

transmission, you can send up to 10 groups of originals using batch transmission. This function prevents repeated

communication to the same destination and reduces the communication cost.

Item Description

Off Does not use the delayed transmission.

On Uses the delayed transmission.

Start Time Set the time from between 00:00 and 23:59 in one-minute increments.

IMPORTANT

If the current time displayed on the message display is not correct, you cannot send originals correctly at the

preset time. In this case, adjust the time.

Setting Date and Time (page 2-7)

NOTE

You cannot select direct transmission.

You can set up to 30 destinations for delayed transmission.

When 2 or more delayed transmissions are set for the same time, the communication will start in the order that the

delayed transmissions have been set. When delayed transmissions have been set in reverse order, however, sending

of originals to be sent to the same destination is prioritized over the ones to be sent to different destinations.

You can cancel a delayed transmission any time before the specified transmission time. You can also send a delayed

transmission before the specified time.

Cancelling Delayed Transmissions (Queued) (page 3-20)

NOTE

You cannot send originals as a batch transmission in the case of direct transmission.

In the case of broadcast transmission, when you have set 2 or more groups of originals to the same transmission start

time, and each group includes the same receiving system fax number, you cannot send the originals as a batch

transmission.

When the transmission start time has come, and there are fax originals waiting for redial to the same receiving

system, the waiting originals are also sent together as a batch transmission.

When job accounting is ON, only the originals with the same account ID set using delayed transmission are sent as a

batch transmission.

3-20

Sending Faxes > FAX Direct Transmission

Cancelling Delayed Transmissions (Queued)

Display the screen.

[Status/Job Cancel] key > [▲] [▼] key > [Scheduled Job] > [OK] key

Display the scheduled job screen.

Canceling a job.

Select the job you want to cancel and select [Cancel] > [Yes].

The selected job is deleted.

Immediate transmission

Display the screen.

[Status/Job Cancel] key > [▲] [▼] key > [Scheduled Job] > [OK] key

Display the scheduled job screen.

Immediate transmission.

Select the job you want to send by immediate transmission, select [Menu] > [▲] [▼] key >

[Start Now] > [OK] key > [Yes].

The transmission will start.

FAX Direct Transmission

The destination is dialed and communication starts before the original is scanned, allowing you to verify that each page

of the fax has been properly sent.

Cancelling Direct Transmission

During direct transmission, to cancel communication during transmission, select the [Stop] key on the operation panel.

The originals that have been scanned are ejected, and the screen returns to the send default screen. When originals

remain in the document processor, take them out.

Setting for Direct transmission Description

On Starts direct transmission.

Dials the receiving system, and after the communication has started, originals are

scanned.

Off Starts memory transmission.

After originals are scanned into memory, the communication starts.

NOTE

In direct transmission, you can designate only one destination for one transmission.

NOTE

In some cases, transmission may take place even if the [Stop] key is selected.

3-21

Sending Faxes > FAX TX Report

FAX TX Report

You can check whether FAX was transmitted properly by printing the report after transmission.

Density

Adjust density.

(Value: [-4] to [+4] (Lighter to Darker)))

Duplex (Only on models with a duplex scanning function.)

Select the type and orientation of the binding based on the original.

Item Description

Off Does not print reports.

On Prints reports.

Error Only Prints reports only if an error occurs.

NOTE

This setting is displayed if FAX TX Result Reports is set to [Specify Each Job].

Send Result Reports (page 7-4)

Item Value Description

1-sided ― Disables the function.

2-sided ― Select the [OK] key to scan the original with the default setting.

For the default settings, refer to the following:

Machine’s Operation Guide

Orig. Binding Left/Right, Top Select [Detail] to display the [Orig. Binding] screen.

Select the binding direction of originals, and select the [OK]

key.

Orig. Orientation Top Edge Top, Top Edge Left Select the orientation of the original document top edge to

scan correct direction, and select the [OK] key.

3-22

Sending Faxes > Manual Send

Manual Send

This method allows you to send originals by pressing the [Start] key after confirming that the telephone line has

connected to the receiving system.

Select the [FAX] key.

Place the originals.

Select the [On Hook] key.

Use the numeric keys to enter the number of the receiving system.

Press the [Start] key.

When you hear the fax tone, the telephone line has connected to the receiving system.

Press the [Start] key. Transmission begins.

NOTE

Connecting a telephone set (commercially available product) to this machine enables you to talk with the person at the

receiving system before sending originals.

Manual Send (page 5-33)

NOTE

To cancel the operation, select [Line Off].

3-23

Sending Faxes > Standby Transmission

Standby Transmission

During a communication, you can scan originals and schedule a next transmission. When the first communication is

completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do

not need to wait when a communication has prolonged due to broadcast transmission.

Select the [FAX] key.

Place the originals.

Select the destination, and set transmitting functions if you want to use

any.

Press the [Start] key.

Scanning of the originals starts, and the next transmission is scheduled.

When the communication is completed, the scheduled transmission will

begin.

NOTE

Together with delayed transmission and interrupt send, up to 35 transmissions can be scheduled.

You can use the broadcast transmission function.

NOTE

When [On] is selected in [Check beforeSend], a destination confirmation screen is

displayed when you press the [Start] key.

Confirmation Screen of Destinations (page 7-11)

3-24

Sending Faxes > Interrupt Send

Interrupt Send

During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when

the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will

first send originals for which interrupt send has been set.

Select the [FAX] key.

Load the originals to be sent using Interrupt Send.

[Function Menu] key > [▲] [▼] key > [FAX Direct TX] > [OK] key >

[▲][▼] key > [On] > [OK] key

For operation of direct transmission, refer to the following:

Set the destination, and press the [Start] key.

The originals are left in queue, and the transmission will start when transmission becomes

possible.

When the interrupt send is completed, the waiting communication and

standby transmission will automatically resume.

NOTE

When the total number of standby transmissions and delayed transmissions has already reached 35, you cannot use

interrupt send.

FAX Direct Transmission (page 3-20)

NOTE

When [On] is selected in [Check beforeSend], a destination confirmation screen is

displayed when you press the [Start] key.

Confirmation Screen of Destinations (page 7-11)

To cancel transmission while waiting for interrupt send, select the [Stop] key on the

operation panel.

Cancelling Direct Transmission (page 3-20)

3-25

Sending Faxes > Using chain dial

Using chain dial

Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number

created with a number common to several destinations.

By setting multiple phone numbers from several telephone companies to a chain number, you can later choose the one

that costs the least to send the fax to a remote or international destination.

As an example, when using ‘212’ as the chain number

Select the [FAX] key.

Select the chain dial number.

To use a One Touch Key, select the destination in which "212" is registered.

Select [Chain].

Enter the fax number to be added to the chain number.

Select fax number from the Address Book

1 Select the [Address Book] key.

2 Select the [OK] key.

For the procedure for selecting a destination in the address book, refer to the following:

Select fax number from One Touch Key

1 Select the [One Touch] key.

2 Select the [OK] key.

NOTE

It is convenient to register chain numbers that are used frequently to the Address Book or One Touch Key.

For registration to the Address Book, refer to the following:

Adding a Destination (Address Book) (page 2-12)

For registration to One Touch Key, refer to the following:

Adding a Destination on One Touch Key (page 2-17)

NOTE

To use the Address Book, select the destination in which "212" is registered as explained in

Choosing from the Address Book.

Choosing from the Address Book (page 3-9)

To enter using the numeric keys, enter "212", and select [OK].

Choosing from the Address Book (page 3-9)

3-26

Sending Faxes > Using chain dial

Use the numeric keys to enter a fax number

1 "212" is already entered, so continue by entering the fax number.

2 Select the [OK] key.

To select the next fax number, repeat steps from step 2.

NOTE

When [On] is selected in [Check New Dest.], a confirmation screen is displayed for the

entered FAX number. Re-enter the same FAX number and select [OK].

Machine’s Operation Guide

3-27

Sending Faxes > Using Programs

Using Programs

By registering sets of frequently used functions as a single program, you can simply select one of the [Program I] to

[Program IV] keys as needed to recall those functions.

For the procedure for registering programs, refer to the following:

Machine’s Operation Guide

4-1

4 Receiving Faxes

This chapter explains the following topics:

FAX Reception ................................................................................................................................................... 4-2

Reception Method .................................................................................................................................... 4-2

Set the Reception Method ....................................................................................................................... 4-2

Automatic Reception .......................................................................................................................................... 4-3

Flow of automatic reception ..................................................................................................................... 4-3

Canceling reception (Disconnection of communication) .......................................................................... 4-3

Manual Reception .............................................................................................................................................. 4-4

Flow of manual reception ......................................................................................................................... 4-4

Fax reception functions ...................................................................................................................................... 4-5

Media Type for Print Output ............................................................................................................................... 4-6

Reception Date/Time ......................................................................................................................................... 4-7

2 in 1 Print .......................................................................................................................................................... 4-7

Batch Print ......................................................................................................................................................... 4-7

Duplex Printing ................................................................................................................................................... 4-7

4-2

Receiving Faxes > FAX Reception

FAX Reception

When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to

automatic reception. No special operation is required when receiving faxes.

Reception Method

The methods for receiving faxes on the machine are shown below.

• Auto (Normal)

• Auto (FAX/TEL) (Refer to 5-27

• Auto (Answering machine) (Refer to 5-29

• Manual (Refer to 4-4

• Auto (DRD) (Available for some countries.) (Refer to 5-31

Set the Reception Method

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key > [Reception] >

[OK] key > [▲] [▼] key > [RX Settings] > [OK] key

Select the reception method.

1 Select the reception method.

For FAX Automatic Reception, select [Auto(Normal)].

2 Select the [OK] key.

4-3

Receiving Faxes > Automatic Reception

Automatic Reception

Flow of automatic reception

Reception Starts

When a fax comes in, the [Processing] indicator blinks and reception automatically begins.

Memory Reception

When the machine cannot print a fax due to paper running out or a paper jams, it temporarily

stores originals that have been sent in the image memory. When the machine returns to the

printable state, printing starts.

The number of pages that can be stored depends on the pages. As a general guideline, about

256 or more A4 size pages at normal resolution can be stored.

During memory reception, FAX Reception Printing Jobs are displayed on Printing Jobs of the

Status screen. To print the received originals, supply paper or remove jammed paper.

For the Status screen, refer to the following:

Reception Print

Received faxes are output to the inner tray with the printed side facing down.

Canceling reception (Disconnection of communication)

When you cancel receiving by disconnecting the telephone line during communication, use the following procedure.

Select the [Status/Job Cancel] key.

Disconnection of communication.

[▲] [▼] key > [FAX] > [OK] key > [Line Off]

When communication is disconnected, reception stops.

NOTE

When a telephone (commercially available product) is connected to the machine, reception

starts after the telephone rings.

You can change the number of times the ringing tone rings.

FAX (page 8-6)

Machine’s Operation Guide

4-4

Receiving Faxes > Manual Reception

Manual Reception

This method allows you to receive faxes by selecting [Manual RX] after confirming that the telephone line has

connected to the sending system.

Flow of manual reception

The telephone rings.

When there is an incoming call, the telephone connected to the machine makes a ringing tone.

Lift the handset.

Lift the handset of the telephone.

Check if the telephone line has connected to the fax of the sending

system.

If the destination is a fax machine, you will hear soft beep sounds. If a person answers, you

can talk to that person.

[FAX] key > [On Hook] key > [Manual RX]

Reception will start.

Replace the handset.

When reception starts, return the handset to its original position.

NOTE

To use manual reception, a handset (commercially available) must be connected to the machine and the reception

mode must be changed to manual reception. To change to manual mode, refer to the following:

Reception (page 8-8)

Connecting a telephone set (commercially available product) to this machine enables you to receive originals after

talking to the person at the sending system.

Manual Reception (page 5-34)

Remote Switch Function (page 5-35)

NOTE

When using a telephone set that can send tone signals, use the telephone to start the

reception of originals with the remote switch function.

Remote SW Dial (page 8-8)

4-5

Receiving Faxes > Fax reception functions

Fax reception functions

The reception method and fax printing method can be set.

What do you want to do? Reference Page

Restrict the type of paper that can be used. Media Type for Print Output  page 4-6

Connection to PBX (Private Branch Exchange). (Europe only) PBX Setting (Europe only)  page 2-11

Forward received faxes to another fax machine or a computer. Forward Settings  page 5-2

Print the date and time of reception and other information. Reception Date/Time  page 4-7

Receive a two-page fax on one page. 2 in 1 Print  page 4-7

Print received faxes together as a batch. Batch Print  page 4-7

Encrypt an original to send it safely. Encryption  page 5-23

Print received faxes on both sides of the paper. Duplex Printing  page 4-7

Store received faxes in the machine without printing them. Sub Address Box Function  page 5-8

Initiate reception of a fax by controlling the receiving machine. Polling Communication  page 5-17

4-6

Receiving Faxes > Media Type for Print Output

Media Type for Print Output

Specify the paper type to be used for print output of the received fax.

For more information about configuring settings, refer to the following:

Setting the cassette for the print output of received faxes

By specifying the media type, faxes can be received on the corresponding cassette.

Display the screen.

1 [System Menu/Counter] key > [▲] [▼] key > [Common Settings] > [OK] key >

[▲][▼]key > [Orig./Paper Set.] > [OK] key

2 Select the cassette ([Cassette 1 (to 3) Set.] or [MP Tray Set.]) you want to use for fax

reception.

3 Select the [OK] key.

Selecting the paper size.

1 [Cassette 1 (to 3) Size] or [MP Tray Size] > [OK] key

2 Select the paper size.

3 Select the [OK] key.

To specify the paper size, refer to the following:

Selecting the paper type.

1 [Cassette 1 (to 3) Type] or [MP Tray Type] > [OK] key

2 Select the paper type you want to use for fax reception.

3 Select the [OK] key.

Set the paper type.

Configure paper settings for fax reception. When selecting the paper type, select the same

paper type as you selected in step 3.

For more information about configuring settings, refer to the following:

Supported paper types All Media Types, Plain, Rough, Vellum, Labels, Recycled, Bond,

Cardstock, Color, Envelope, Thick, High Quality, Custom 1-8

FAX Media Type (page 8-8)

IMPORTANT

The following paper sizes can be used for fax reception.

Inch models: Letter, Legal, Statement

Metric models: A4, B5, A5-R, A5, Folio

Machine’s Operation Guide

FAX Media Type (page 8-8)

4-7

Receiving Faxes > Reception Date/Time

Reception Date/Time

Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of each

page when the received fax is printed out. It is useful for confirming the time of reception if the fax is from a different time

zone.

For more information about configuring settings, refer to the following:

2 in 1 Print

When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at a time on one

Letter or A4 size sheet of paper. If you specify 2 in 1 reception and duplex printing at the same time, 2 in 1 reception is

disabled.

For more information about configuring settings, refer to the following:

Batch Print

When a multi-page fax is received, the pages are printed in a batch after all pages are received.

For more information about configuring settings, refer to the following:

Duplex Printing

When received multiple pages of data are the same width, they can be printed out on both sides of paper having the

same width as the data.

For more information about configuring settings, refer to the following:

NOTE

When the received fax data is forwarded after retrieving it from memory, the reception date/

time is not added to the forwarded data.

When the received data is printed on divided pages, the reception date/time is printed on

the first page only. It is not printed on the pages that follow.

On Print the reception date/time.

Off Do not print the reception date/time.

Reception Date/Time (page 8-8)

On Print 2 in 1.

Off Do not print 2 in 1.

2 in 1 Printing (page 8-8)

On Print as a batch after all pages are received.

Off Print each page as it is received.

Batch Print (page 8-8)

On Print on both sides.

Off Do not print on both sides.

RX Settings (page 8-8)

5-1

5 Using Convenient Fax

Functions

This chapter explains the following topics:

Forward Settings ........................................... 5-2

Type of Forwarding Destination .......... 5-2

Setting Forwarding .............................. 5-2

Registering Forwarding

Destination .......................................... 5-2

Changing Registration Contents ......... 5-3

Deleting Registration Contents ........... 5-3

File Format Setting ............................. 5-4

E-mail Subject Add. Info. Setting ........ 5-4

FTP Encrypted TX Setting .................. 5-4

Forwarding Time Setting ..................... 5-5

File Name Registration ....................... 5-6

Print Setting ........................................ 5-6

Settings for Forwarding from Command

Center RX (Forward Settings) ............ 5-7

Sub Address Box Function ........................... 5-8

Sub Address Box ................................ 5-8

Sub Address Communication ............. 5-8

Registering a Sub Address Box .......... 5-9

Changing Sub Address Box .............. 5-10

Deleting Sub Address Box ................. 5-11

Printing Originals from a Sub

Address Box ..................................... 5-12

Checking Details ............................... 5-13

Deleting Originals after

Printing from a Sub Address Box ...... 5-13

Deleting Originals from a Sub

Address Box ..................................... 5-14

Printing a Sub Address Box List ....... 5-15

Sub Address Transmission ............... 5-16

Polling Communication ............................... 5-17

Polling Transmission ......................... 5-17

Polling Reception .............................. 5-19

Printing from a Polling Box ............... 5-21

Checking Details ............................... 5-22

Deleting Originals in a Polling Box .... 5-22

Encryption ................................................... 5-23

Registering an Encryption Key ......... 5-24

Changing Registration Contents of

Encryption Key .................................. 5-24

Deleting Registration Contents of

Encryption Key .................................. 5-25

Using the Encrypted Transmission ... 5-25

Setting the Encrypted Reception ...... 5-26

Using a Connected Telephone .................... 5-27

FAX/TEL Auto Switch Reception ...... 5-27

FAX/Answering Machine Auto Switch

Reception .......................................... 5-29

DRD Reception (Available for some

countries.) ......................................... 5-31

Manual Send ..................................... 5-33

Manual Reception ............................. 5-34

Remote Switch Function ................... 5-35

5-2

Using Convenient Fax Functions > Forward Settings

Forward Settings

When you have received a fax, you can forward the received image to other fax machines or computers, or set printing.

Type of Forwarding Destination

Only one forwarding destination can be specified. When forwarding is set to [On], all received documents will be

forwarded to the specified destination.

You can forward the document to other fax machines or for e-mail transmission or folder (SMB or FTP) transmission.

Setting Forwarding

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key > [Reception] >

[OK] key > [▲] [▼] key > [Forward Settings] > [OK] key > [▲] [▼] key > [Forwarding] >

[OK]key

Configure the function.

To set Forwarding, select [▲] [▼] key > [On] > [OK] key.

Registering Forwarding Destination

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key > [Reception] >

[OK] key > [▲] [▼] key > [Forward Settings] > [OK] key > [▲] [▼] key > [Forward Dest.] >

[OK] key

Registering Forwarding Destination

Selecting Forwarding Destination from Address Book

1 [▲] [▼] key > [Register] > [OK] key > [▲] [▼] key > [Address Book] > [OK] key

2 Select the destination.

3 Select the [OK] key.

NOTE

When not using Forwarding, select [Off].

NOTE

When selecting the destination, select [Menu] > [Search(Name)] > [OK] key.

The Search screen is displayed.

When checking details of the destination, select the destination to check details, select

[Menu] > [Details] > [OK] key.

Detailed information is displayed.

5-3

Using Convenient Fax Functions > Forward Settings

Entering Forwarding Destination Directly

1 [▲] [▼] key > [Register] > [OK] key > [▲] [▼] key > [Address Entry] > [OK] key

2 [FAX], [E-mail], [Folder(SMB)] or [Folder(FTP)] > [OK] key

3 Enter the address to be registered as a forwarding destination.

4 Select the [OK] key.

Changing Registration Contents

Display the screen.

1 [System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >

[Reception] > [OK] key > [▲] [▼] key > [Forward Settings] > [OK] key > [▲] [▼] key >

[Forward Dest.] > [OK] key > [▲] [▼] key > [Confirmation] > [OK] key

2 Check the destination you want to change.

3 Select the [OK] key.

Edit the destination.

1 [▲] [▼] key > [Detail/Edit] > [OK] key

2 Repeat the entry of the forwarding destination information.

3 Select the [OK] key.

Deleting Registration Contents

Display the screen.

1 [System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >

[Reception] > [OK] key > [▲] [▼] key > [Forward Settings] > [OK] key > [▲] [▼] key >

[Forward Dest.] > [OK] key > [▲] [▼] key > [Confirmation] > [OK] key

2 Check the destination you want to change.

3 Select the [OK] key.

Delete the destination.

[▲] [▼] key > [Delete] > [OK] key > [Yes]

5-4

Using Convenient Fax Functions > Forward Settings

File Format Setting

If you are sending the file as an E-mail attachment or transferring it to a folder (SMB or FTP), select PDF, TIFF, XPS, or

OpenXPS as the file format.

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key > [Reception] >

[OK] key > [▲] [▼] key > [Forward Settings] > [OK] key > [▲] [▼] key > [File Format] >

[OK]key

Configure the function.

[PDF], [TIFF], [XPS] or [OpenXPS] > [OK] key

E-mail Subject Add. Info. Setting

Specify whether any information will be added to the subject of the E-mail. When adding information, you can select

either Sender Name or Sender.

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key > [Reception] >

[OK] key > [▲] [▼] key > [Forward Settings] > [OK] key > [▲] [▼] key >

[Subject Add.Info]> [OK] key

Configure the function.

[Sender Name], [Sender FAX/Add.] or [Off] > [OK] key

FTP Encrypted TX Setting

Specify whether to use FTP encryption when you send data.

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key > [Reception] >

[OK] key > [▲] [▼] key > [Forward Settings] > [OK] key > [▲] [▼] key >

[FTP Encrypted TX]> [OK] key

Configure the function.

[On] or [Off] > [OK] key

NOTE

If you have selected [PDF] for file format, PDF Encryption functions are available.

Machine’s Operation Guide

NOTE

To use FTP encryption, set SSL to [On] in the Secure Settings.

Machine’s Operation Guide

5-5

Using Convenient Fax Functions > Forward Settings

Forwarding Time Setting

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key > [Reception] >

[OK] key > [▲] [▼] key > [Forward Settings] > [OK] key > [▲] [▼] key > [Forward Time] >

[OK] key

Configure the function.

1 Select [All day] or [Preset Time].

To forward all day, select [All day] and select the [OK] key.

To set a forwarding start time and end time, select [Preset Time] > [OK] key, and then set

the start time and end time.

Forwarding start time and end time settings

1 Set the hours and minutes of the start time.

2 Select the [OK] key.

3 Set the hours and minutes of the end time.

4 Select the [OK] key.

NOTE

Select the [▲] or [▼] key to enter a number.

Select the [◄] or [►] key to move the position being entered, which is shown highlighted.

NOTE

Select the [▲] or [▼] key to enter a number.

Select the [◄] or [►] key to move the position being entered, which is shown highlighted.

5-6

Using Convenient Fax Functions > Forward Settings

File Name Registration

You can set the file name to be created when forwarding. You can append information such as the date/time and the job

number or fax number.

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key > [Reception] >

[OK] key > [▲] [▼] key > [Forward Settings] > [OK] key > [▲] [▼] key > [File Name Entry] >

[OK] key

Configure the function.

1 Enter the file name.

2 Select the [OK] key.

3 Set additional information.

If you do not want to add information to the document name, select [Date], and set [Off] or [On] for

sender name information addition. To add document information, select [Date and Time], [Job No.],

[Job No. + Date], or [Date + Job No.], and set [None], [Add.Info.+Sender], or [Sender+Add.Info.]

for sender name information addition.

File name sample

Example: doc00352720140826181723.pdf

doc (file name) + 6-digit job number + year/month/day/hour/minute/second +file format (default

setting is .pdf)

4 Select the [OK] key.

Print Setting

You can set whether the machine should print received originals when forwarding them.

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key > [Reception] >

[OK] key > [▲] [▼] key > [Forward Settings] > [OK] key > [▲] [▼] key > [Print] > [OK] key

Configure the function.

[On] (print) or [Off] (do not print) > [OK] key

NOTE

For details on character entry, refer to the following:

Character Entry Method (page 10-2)

NOTE

Please note that when you have not add any additional information, file names become

the same, and, therefore, old files are overwritten when received originals are forwarded

with folder (SMB) transmission and folder (FTP) transmission.

5-7

Using Convenient Fax Functions > Forward Settings

Settings for Forwarding from Command Center RX (Forward

Settings)

You can use Command Center RX on a computer connected to the network to specify the forwarding settings on this

machine.

For information on the network settings, refer to the followings:

Accessing Command Center RX

Display Command Center RX.

1 Open the web browser.

2 In the Address or Location bar, enter the machine’s IP address as the URL,

e.g. 192.168.48.21/.

The web page displays basic information about the machine and Command Center RX as

well as the current status of the machine.

Select settings in Command Center RX.

Select a category from the navigation bar on the left to view and set values for that particular

category.

If administrator privileges have been enabled on Command Center RX, remember to enter the

correct user name and password when trying to access the relevant screens.

Machine’s Operation Guide

Command Center RX User Guide

5-8

Using Convenient Fax Functions > Sub Address Box Function

Sub Address Box Function

Sub Address Box

A Sub Address Box is a box for storing received originals on the machine to which the FAX System is to be installed.

Using sub address reception function, you can store received originals in a personal Sub Address Box.

For the method for using a Sub Address Box, see the next section.

• Registering a Sub Address Box  page 5-9

• Changing Sub Address Box  page 5-10

• Deleting Sub Address Box  page 5-11

For the method for manipulating a received fax stored in a Sub Address Box, see the next section.

• Printing Originals from a Sub Address Box  page 5-12

• Checking Details  page 5-13

• Deleting Originals after Printing from a Sub Address Box  page 5-13

• Deleting Originals from a Sub Address Box  page 5-14

• Printing a Sub Address Box List  page 5-15

For the method for transmitting to a Sub Address Box, see the next section.

• Sub Address Transmission  page 5-16

Sub Address Communication

Sub address communication is communication in which data is sent and received with sub addresses and passwords

attached in conformance with the ITU-T (International Telecommunication Union) recommendations. Sub addresses

enable communication modes with third-party machines that were previously only possible between our brand

machines. These include confidential delivery (sending originals to an original delivery box set up in the receiving

system) and polling communication (reception of documents from a source machine that is controlled from the receiving

machine). Using sub address communication on this machine also allows advanced communication functions such as

storing received originals in Sub Address Boxes.

Sub address-based communication can be used together with various kind of functional communication.

When registering a sub address and sub address password in the Address Book and One Touch Key, you can omit their

entry before transmission. For details, refer to the explanations in the procedure of each communication method and

registration method.

Sub Address

With the machine, sub address and sub address passwords are called sub address.

Sub Address

Use the numbers from 0 to 9, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address of up to 20 digits. When the

machine receives faxes, a sub address is used to specify the Sub Address Box.

Sub Address Password

Use the numbers from 0 to 9, alphabets, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address password of up to

20 digits. When the machine receives originals, a sub address password is not used.

For the procedure for setting a sub address, refer to the following:

Sub Address Transmission (page 5-16)

NOTE

In order to conduct sub address communication, the other party’s system also needs to be equipped with sub address

communication functions of the same type.

5-9

Using Convenient Fax Functions > Sub Address Box Function

Registering a Sub Address Box

Up to 20 Sub Address Boxes can be registered.

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [Document Box] > [OK] key > [▲] [▼] key >

[Sub Address Box] > [OK] key > [▲] [▼] key > [Detail/Edit] > [OK] key

Create a sub address box.

1 [Menu] > [▲] [▼] key > [Add Box] > [OK] key

2 Enter the sub address using the numeric keys.

3 Select the [OK] key.

4 Enter the box name using the numeric keys.

5 Select the [OK] key.

6 Enter a box number.

7 Select the [OK] key.

8 To finish the registration of a box, select [Exit] > [OK] key.

To register further box information, select [Detail] > [OK] key.

Proceed to next step.

NOTE

If user login administration is enabled, you can only edit destinations in the Address Book by logging in with

administrator privileges.

NOTE

You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’

characters to enter a sub address.

NOTE

Up to 32 characters can be entered.

For details on character entry, refer to the following:

Character Entry Method (page 10-2)

NOTE

You can set any value between 01 and 20.

Select the [▲] or [▼] key or the numeric keys to enter a number.

5-10

Using Convenient Fax Functions > Sub Address Box Function

Enter the box information.

The table below lists the items to be set. Enter the information for each item and select the

[OK] key.

Changing Sub Address Box

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [Document Box] > [OK] key > [▲] [▼] key >

[Sub Address Box] > [OK] key > [▲] [▼] key > [Detail/Edit] > [OK] key

Changing.

1 Select the box you want to edit.

2 Select the [OK] key.

Item Description

Sub Address You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’,

‘#’ and ‘*’ characters to enter a sub address.

Box Name Enter a box name consisting of up to 32 characters. For details on

character entry, refer to the following:

Character Entry Method (page 10-2)

User Name

* **

* Displayed when the user login administration is enabled.

** Displayed when logged in with administrator privileges.

Set the user name of the box. Select the user from the user list that

appears.

Permission

Select whether to share the box.

Box Password User access to the box can be restricted by specifying a password to

protect the box. Entering a password is not mandatory.

Enter a password of up to 16 characters and select the [OK] key. Reenter

the same password for confirmation and select the [OK] key.

This can be set if [Shared] is selected in Permission.

Box Number Enter the box number by using the numeric keys or selecting the [▲] or

[▼] key. The box number can be from 01 to 20.

Del. afterPrint Automatically delete a document from the box once printing is complete.

To delete the document, select [On] > [OK] key.

To retain the document, select [Off] > [OK] key.

NOTE

• When you have logged in as a user, you can only edit the box whose owner is set to that

user.

• When you have logged in as administrator, you can edit all boxes.

• If a sub address box is protected by a password, enter the correct password.

5-11

Using Convenient Fax Functions > Sub Address Box Function

3 Change the box information.

Deleting Sub Address Box

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [Document Box] > [OK] key > [▲] [▼] key >

[Sub Address Box] > [OK] key > [▲] [▼] key > [Detail/Edit] > [OK] key

Deleting.

Select the box you want to delete > [Menu] > [▲] [▼] key > [Delete] > [OK] key > [Yes]

Item Description

Sub Address You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’,

‘#’ and ‘*’ characters to enter a sub address.

Box Name Enter a box name consisting of up to 32 characters. For details on

character entry, refer to the following:

Character Entry Method (page 10-2)

User Name

* **

* Displayed when the user login administration is enabled.

** Displayed when logged in with administrator privileges.

Set the user name of the box. Select the user from the user list that

appears.

Permission

Select whether to share the box.

Box Password User access to the box can be restricted by specifying a password to

protect the box. Entering a password is not mandatory.

Enter a password of up to 16 characters and select the [OK] key. Reenter

the same password for confirmation and select the [OK] key.

This can be set if [Shared] is selected in Permission.

Box Number Enter the box number by using the numeric keys or selecting the [▲] or

[▼] key. The box number can be from 01 to 20.

Del. afterPrint Automatically delete a document from the box once printing is complete.

To delete the document, select [On] > [OK] key.

To retain the document, select [Off] > [OK] key.

5-12

Using Convenient Fax Functions > Sub Address Box Function

Printing Originals from a Sub Address Box

To print the originals that have been sent to a Sub Address Box, use the following operation.

Display the screen.

[Document Box/USB] key > [▲] [▼] key > [Sub Address Box] > [OK] key

Selecting the Originals.

1 Select the box containing the document you want to print.

2 Select the [OK] key.

3 Select the document you want to print.

4 Select [Select].

A checkmark will be placed on the right of the selected file. Select the checkmarked file and

select [Select] again to cancel the selection.

5 Select the [OK] key.

1 [Print] > [OK] key

2 Use the numeric keys to change the number of sheets to be printed. To change the print

settings, select the [Function Menu] key then change the settings and select the [OK] key.

3 Press the [Start] key. Printing starts.

NOTE

If a Sub Address Box is protected by a password, enter the correct password.

NOTE

The following operations are possible when [Menu] is selected.

•[Select All]: Select all the files.

•[Clear All]: Cancel all the file selections.

•[Detail / Edit]: The file information can be checked.

Item Description

File Name Entry Adds a file name.

Job Finish Notice Sends E-mail notice when a job is complete.

Priority Override Suspends the current job and gives a new job top priority.

Delete afterPrint The original is deleted after printing.

Deleting Originals after Printing from a Sub Address Box (page 5-13)

5-13

Using Convenient Fax Functions > Sub Address Box Function

Checking Details

You can use the procedure below to check the details of documents forwarded to a Sub Address Box.

Display the screen.

[Document Box/USB] key > [▲] [▼] key > [Sub Address Box] > [OK] key

Selecting the Originals.

1 Select the box containing the document you want to check.

2 Select the [OK] key.

3 Select the document you want to check.

4 [Menu] > [▲] [▼] key > [Detail/Edit] > [OK] key.

The details of the selected document are displayed.

Deleting Originals after Printing from a Sub Address Box

To automatically delete the originals printed form the Sub Address Box, use the following operation.

Display the screen.

[Document Box/USB] key > [▲] [▼] key > [Sub Address Box] > [OK] key

Selecting the Originals.

1 Select the box containing the document you want to print.

2 Select the [OK] key.

3 Select the document you want to print.

4 Select [Select].

A checkmark will be placed on the right of the selected file. Select the checkmarked file and

select [Select] again to cancel the selection.

5 Select the [OK] key.

Configure the function.

[Print] > [OK] key > [Function Menu] key > [▲] [▼] key > [Del. after Print] > [OK] key >

[On]> [OK] key

Print.

Press the [Start] key.

The original is deleted after printing.

NOTE

If a Sub Address Box is protected by a password, enter the correct password.

NOTE

If a Sub Address Box is protected by a password, enter the correct password.

5-14

Using Convenient Fax Functions > Sub Address Box Function

Deleting Originals from a Sub Address Box

Display the screen.

[Document Box/USB] key > [▲] [▼] key > [Sub Address Box] > [OK] key

Selecting the Originals.

1 Select the box containing the document you want to delete.

2 Select the [OK] key.

3 Select the document you want to delete.

4 Select [Select].

A checkmark will be placed on the right of the selected file.

Select the checkmarked file and select [Select] again to cancel the selection.

5 Select the [OK] key.

Deleting.

[Delete] > [OK] key > [Yes]

NOTE

If a Sub Address Box is protected by a password, enter the correct password.

5-15

Using Convenient Fax Functions > Sub Address Box Function

Printing a Sub Address Box List

You can print the Sub Address Box list in which the list of Box No.’s and Box names of the registered Sub Address

Boxes are described. When there are originals in the Sub Address Boxes, the number of pages is displayed.

Display the screen.

[System Menu/Counter] > [▲] [▼] key > [Document Box] > [OK] key > [▲] [▼] key >

[Sub Address Box] > [OK] key

[▲] [▼] key > [SubAddr Box List] > [OK] key > [Yes]

The list is printed.

NOTE

The list can be printed when user login administration has been enabled and the machine is logged in with

administrator privileges.

FAX Reception Box

5-16

Using Convenient Fax Functions > Sub Address Box Function

Sub Address Transmission

For the setting method when the machine receives originals, refer to the following:

Sub Address Box Function (page 5-8)

Select the [FAX] key.

Place the originals.

Specify the destination.

Enter the fax number of the other party using the numeric keys.

Configure the function.

1 [Detail] > [Sub Address] > [Edit]

2 Enter the sub address using the numeric keys.

3 Select the [OK] key.

4 Enter the sub address password using the numeric keys.

5 [OK] key > [OK] key

Send Start.

Check the destination and press the [Start] key.

NOTE

To use sub address transmission, check that a sub address and password have been set in the receiving system in

advance.

Encrypted transmission cannot be used in sub address transmission.

NOTE

When a sub address has been registered to the destination of the Address Book, you can

use the destination. When a sub address-registered destination in the Address Book is used

for a One Touch Key, you can also use the One Touch Key.

NOTE

You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’

characters to enter a sub address.

NOTE

You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’

characters to enter a sub address password.

NOTE

When [On] is selected in [Check beforeSend], a destination confirmation screen is

displayed when you press the [Start] key.

Confirmation Screen of Destinations (page 7-11)

5-17

Using Convenient Fax Functions > Polling Communication

Polling Communication

Polling communication is a communication mode in which the transmission of originals on the sending machine is

controlled by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own

circumstances. This machine supports both polling transmission and polling reception.

Polling Transmission

Originals to be used in polling transmissions should be stored in a Polling box. When a polling request is received from

the destination, the stored originals are sent automatically.

Once originals intended for polling transmission have been sent to the destination, they are automatically deleted.

However, if you set Delete Transmitted File to [Off], the originals are stored in the Polling box until you delete them.

You can use polling transmission with the same originals as many times as you wish.

Deleting Originals After Polling Transmission (page 5-17)

Deleting Originals After Polling Transmission

Originals intended for polling transmission are automatically deleted after they have been sent to the destination.

To allow polling transmission of the same original to multiple destinations, set this option to [Off].

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [Document Box] > [OK] key > [▲] [▼] key >

[Polling Box] > [OK] key

Configure the function.

[▲] [▼] key > [Delete TX File] > [OK] key > [On] or [Off] > [OK] key

Overwrite Setting

To allow overwriting, set this option to [Allowed].

Use the procedure below to overwrite the existing document if the same name is added to the new file.

If this option is set to [Not Allowed], the existing document will not be overwritten if the same file name is set.

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [Document Box] > [OK] key > [▲] [▼] key >

[Polling Box] > [OK] key

Configure the function.

[▲] [▼] key > [OverwriteSetting] > [OK] key > [Allowed] or [Not Allowed] > [OK] key

IMPORTANT

Because the receiving machine dials the sending machine in polling communication, call charges are

normally borne by the recipient.

NOTE

You can store up to 10 originals for polling transmission.

You can also add to or overwrite originals up until a polling request arrives from the destination.

Overwrite Setting (page 5-17)

5-18

Using Convenient Fax Functions > Polling Communication

Using Polling Transmission

Select the [Document Box/USB] key.

Place the originals.

Display the screen.

[▲] [▼] key > [Polling Box] > [OK] key > [Store File] > [OK] key

Select the type of originals, scanning density, etc., as necessary.

1 Select the [Function Menu] key.

2 It is possible to set the following functions. Select the [OK] key when the setting is

complete.

For each of the functions, refer to the following:

Start storing.

Press the [Start] key. The originals are scanned and stored in the Polling box.

Cancelling Polling Transmissions

To cancel a polling transmission, delete the polling transmission original saved in the polling

box. For information on how to delete the saved original, refer to the following:

Function Description

Original Size Select the size of originals to be scanned.

Original Image Select original image type.

Scan Resolution Set the resolution at which to scan originals.

Orig. Orientation Select the orientation of the original document top edge to

scan correct direction.

Continuous Scan Scan a large number of originals separately and then

produce as one job.

File Name Entry Allows you to rename the files created from scanned

originals.

Job Finish Notice Sends a notice by an e-mail when a transmission is

complete.

Density Adjust density.

Duplex

* Only on models with a duplex scanning function.

Select the type and binding of originals.

Skip Blank Page When there are blank pages in a scanned document, this

function skips the blank pages and prints only pages that

are not blank.

Sending Faxes (page 3-1)

Machine’s Operation Guide

Deleting Originals in a Polling Box (page 5-22)

5-19

Using Convenient Fax Functions > Polling Communication

Polling Reception

This function automatically triggers transmission of originals stored on the sending machine when the receiving machine

dials the sending machine’s number.

Using sub addresses at the same time allows the communication modes described below.

Sub Address Bulletin Board Reception

If the recipient’s machine has a sub address bulletin board function, you can use sub addresses to communicate with

that machine even if it is a third-party machine. (With the machine, sub address and sub address passwords are called

sub address.)

NOTE

If you specified a destination for which encrypted communication is registered, encrypted communication is disabled

for polling reception.

To use polling reception, you must first ensure that the sending machine is set up for polling transmission.

IMPORTANT

The recipient’s machine must also be equipped with a sub address bulletin board

function. Some fax machines cannot store originals and some do not support polling

transmission. Check both the sending and receiving machines beforehand to ensure

that they each have the required functionality.

Ask the recipient for the sub address and password that are registered in the

recipient’s machine.

NOTE

For more information on sub addresses, refer to the following:

Sub Address Communication (page 5-8)

For information on how to receive files using sub address bulletin board communication,

refer to the following:

Using Polling Reception with Sub Addresses (page 5-20)

Sub Address example:

3333

External FAX

5-20

Using Convenient Fax Functions > Polling Communication

Using Polling Reception

Select the [FAX] key.

Turn on polling reception.

[Function Menu] key > [▲] [▼] key > [FAX RX Polling] > [OK] key > [▲] [▼] key > [On] >

[OK] key

Specify the destination.

Press the [Start] key.

The operations for reception begin.

Using Polling Reception with Sub Addresses

For polling reception, enter the sub address (on this machine, sub address and sub address password) set at the

sending machine. This communication is still possible when the other party is using a third-party machine provided it is

equipped with the same type of sub address communication function.

Select the [FAX] key.

Turn on polling reception.

To turn on polling reception, refer to the following:

Select the destination, and entering the sub address.

For the procedure for setting a sub address, refer to the following:

For the procedure for selecting a destination, refer to the following:

NOTE

When the other party is using sub addresses, refer to Using Polling Reception with Sub

Addresses below.

Methods For Entering the Destination (page 3-7)

NOTE

When [On] is selected in [Check beforeSend], a destination confirmation screen is

displayed when you press the [Start] key.

Confirmation Screen of Destinations (page 7-11)

IMPORTANT

Check the sub address set by the sender beforehand.

Polling Reception (page 5-19)

Sub Address Transmission (page 5-16)

Methods For Entering the Destination (page 3-7)

NOTE

You can select destinations using a combination of numeric keys input, One Touch Key

selection and selection from the Address Book containing registered sub addresses.

5-21

Using Convenient Fax Functions > Polling Communication

Press the [Start] key.

The operations for reception begin.

Printing from a Polling Box

Display the screen.

[Document Box/USB] key > [▲] [▼] key > [Polling Box] > [OK] key

Select the original.

1 Select the document you want to print.

2 Select [Select].

A checkmark will be placed on the right of the selected file. Select the checkmarked file and

select [Select] again to cancel the selection.

3 Select the [OK] key.

Print.

1 [Print] > [OK] key

2 Use the numeric keys to change the number of sheets to be printed. To change the print

settings, select the [Function Menu] key then change the settings and select the [OK] key.

For each of the functions, refer to the following:

3 Press the [Start] key.

Printing starts.

NOTE

When [On] is selected in [Check beforeSend], a destination confirmation screen is

displayed when you press the [Start] key.

Confirmation Screen of Destinations (page 7-11)

Item Description

File Name Entry Adds a file name.

Job Finish Notice Sends E-mail notice when a job is complete.

Priority Override Suspends the current job and gives a new job top priority.

Machine’s Operation Guide

5-22

Using Convenient Fax Functions > Polling Communication

Checking Details

Display the screen.

[Document Box/USB] key > [▲] [▼] key > [Polling Box] > [OK] key

Select the original.

1 Select the document you want to check.

2 [Menu] > [▲] [▼] key > [Detail/Edit] > [OK] key

The details of the selected document are displayed.

Deleting Originals in a Polling Box

Display the screen.

[Document Box/USB] key > [▲] [▼] key > [Polling Box] > [OK] key

Selecting the Originals.

1 Select the document you want to delete.

2 Select [Select].

A checkmark will be placed on the right of the selected file. Select the checkmarked file and

select [Select] again to cancel the selection.

3 Select the [OK] key.

To delete

[Delete] > [OK] key > [Yes]

NOTE

If [Delete Transmitted File] is set to [On], originals are automatically deleted following

polling transmitted.

Deleting Originals After Polling Transmission (page 5-17)

5-23

Using Convenient Fax Functions > Encryption

Encryption

This method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third

party tries to view the originals in the middle of communication by some means, the third party is prevented from

knowing the actual contents of the originals. The originals received are reverted to the originals as they were before

transmission (decrypted) by the receiving system, and printed. This is an extremely effective communication method for

sending confidential documents that are not to be opened by a third party.

In encryption communication, in order to encrypt and decrypt originals, the sending and

receiving systems must use the same 16-digit encryption key. When the encryption key differs

between the sending system and the receiving system, the encryption cannot be conducted.

Therefore, the sending system and the receiving system need to have the same encryption

key and 2-digit key No. registered in advance.

Description of settings at sending and receiving systems

IMPORTANT

In order to use encryption communication, the fax of the other party needs to be an

our-brand system with the same type of encryption functions.

Settings

Sending

system

Receiving

system

Reference

page

Encryption Key No. (A) 2 digits (B) 2 digits 5-24

Encryption Key (C) 16 digits (C) 16 digits 5-24

Key No. of Address Book (or when the number

is directly dialed)

(A) 2 digits ― 5-25

Receiving system encryption box number

* When the machine receives originals, the Encryption Box is not used.

(D) 4 digits ― 5-25

Encryption Box No.* ― (D) 4 digits ―

Key No. in reception setting ― (B) 2 digits 5-26

NOTE

Set the same characters for the numbers indicated by the same letter in parentheses.

For example, the same characters should be used as the encryption key (C) in both the

sending and receiving systems.

Output originals

Decrypt

Receiving system

Encryption

Encrypt

Sending system

Scan originals

5-24

Using Convenient Fax Functions > Encryption

Registering an Encryption Key

An encryption key is required when registering the Address Book used for encryption

communication (the other party is directly entered using the numeric keys) in the sending

system and when setting encryption in the receiving system.

For the creation of the encryption key, numbers from 0 to 9 and letters from A to F are

arranged to form 16 numbers and/or letters arbitrarily. The created encryption key is registered

with a 2-digit key No. (01 to 20).

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >

[TX/RX Common] > [OK] key > [Encryption Key] > [OK] key

Configure the function.

1 Select an encryption key not yet registered.

2 Select the [OK] key.

3 Enter the 16-digit encryption key using the numeric keys.

4 Select the [OK] key.

5 To register other encryption keys, repeat Steps 2-1 to 2-4.

Changing Registration Contents of Encryption Key

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >

[TX/RX Common] > [OK] key > [Encryption Key] > [OK] key

Changing.

1 Select the encryption key you want to change.

2 Select the [OK] key.

3 Enter the new encryption key using the numeric keys.

4 [OK] key > [Yes]

NOTE

Up to 20 encryption keys can be registered.

NOTE

Use numbers (0 to 9) and alphabetical letters (A to F) to register the encryption key.

5-25

Using Convenient Fax Functions > Encryption

Deleting Registration Contents of Encryption Key

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >

[TX/RX Common] > [OK] key > [Encryption Key] > [OK] key

Deleting.

1 Select the encryption key you want to delete.

2 [Menu] > [▲] [▼] key > [Delete] > [OK] key > [Yes]

Using the Encrypted Transmission

When sending originals by encrypted transmission, use the Address Book registered for encryption or set encrypted

transmission when dialing directly using the numeric keys.

For the procedure for registering an encryption key, refer to the following:

Select the [FAX] key.

Place the originals.

Specify the destination.

Enter the fax number of the receiving system using the numeric keys.

Turn on encrypted transmission.

1 [Detail] > [Encrypted TX] > [Change] > [▲] [▼] key > [On] > [OK] key

2 Select the encryption key number that you used to register the encryption key that you

decided upon with the recipient.

For the procedure for registering an encryption key, refer to the following:

3 Select the [OK] key.

NOTE

Encrypted transmission can be also used in broadcast transmission. With encryption

communication, you cannot conduct sub address transmission.

Registering an Encryption Key (page 5-24)

NOTE

When encrypted transmission has been set to a destination in the Address Book or One

Touch Key, you can use the destination.

Registering an Encryption Key (page 5-24)

5-26

Using Convenient Fax Functions > Encryption

4 Select whether or not to use an encryption box.

To use an encryption box

Select [On] > [OK] key. Select an encryption box using the procedure below.

To not use an encryption box

Select [Off] > [OK] key. Proceed to step 7.

Select the encryption box.

If you need to select an encryption box, set the box.

1 Enter the box number (0000 to 9999) with the numeric keys.

2 Select the [OK] key.

Finish the encrypted transmission settings.

Select the [OK] key.

Send Start.

Press the [Start] key.

The transmission will start.

Setting the Encrypted Reception

To conduct encryption communication operating the receiving system, follow the steps below.

For the procedure for registering an encryption key, refer to the following:

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key > [Reception] >

[OK] key > [▲] [▼] key > [Encryption RX] > [OK] key

Turn on encrypted reception.

1 [On] > [OK] key

2 Select the encryption key number that you used to register the encryption key that you

decided upon with the sender.

3 Select the [OK] key.

The machine receives the encrypted originals from the sender of the specified encryption

key.

NOTE

When [On] is selected in [Check beforeSend], a destination confirmation screen is

displayed when you press the [Start] key.

Confirmation Screen of Destinations (page 7-11)

Registering an Encryption Key (page 5-24)

5-27

Using Convenient Fax Functions > Using a Connected Telephone

Using a Connected Telephone

It is possible to connect a telephone (a commercially available item) to this machine and use various functions.

FAX/TEL Auto Switch Reception

This reception method is convenient when using both telephone and fax on a single telephone line. When fax originals

have been sent, the machine automatically receives them, and when the other party is calling from a telephone,

the machine makes a ringing tone urging the user to respond.

Flow of reception

IMPORTANT

In order to use FAX/TEL Auto Switch Reception, it is necessary to connect a

telephone set (commercially available product) to the machine.

After the telephone has made a ringing tone for the preset number of times, the other

party is required to pay phone line charges even if the receiving system does not respond.

FAX FAX Telephone

When the other party has sent

originals with automatic send

When the other party has sent

originals with manual send

When the other party is calling

from a telephone

Receives incoming call without making ringing tone.

(The other party is required to pay the phone line charge from this point.)

Makes ringing tone twice.

(Only the other party can hear the ringing tone.)

Receive originals from the other

party automatically (FAX

Automatic Reception)

Makes ringing tone. (Both the other party and the receiving

machine can hear the ringing tone.)

(If you do not lift the handset within 30 seconds, the machine

switches to fax reception.)

When you lift the handset of the connected telephone set, you can

talk to the other party.

After the end of the

conversation, you can receive

faxes by using the Remote

Switch Function.

NOTE

At the end of the conversation, you can also receive faxes by using the Remote Switch Function.

Remote Switch Function (page 5-35)

5-28

Using Convenient Fax Functions > Using a Connected Telephone

Preparation:

Select [Auto (FAX/TEL)].

The telephone rings.

The connected telephone set makes a ringing tone.

Answer the call.

When the call is from a telephone

1 The machine makes a ringing tone urging the user to respond. Lift the handset of the

telephone within 30 seconds.

2 Talk to the other party.

When the call is from a fax

The machine starts receiving fax originals.

RX Settings (page 8-8)

NOTE

You can change the number of times the ringing tone rings.

Rings(FAX/TEL) (page 8-8)

NOTE

If you do not lift the handset within 30 seconds, the machine switches to fax reception.

NOTE

At the end of the conversation, you can also receive faxes by using the Remote Switch

Function.

Remote Switch Function (page 5-35)

5-29

Using Convenient Fax Functions > Using a Connected Telephone

FAX/Answering Machine Auto Switch Reception

This method is convenient when using both the answering machine and fax. When fax originals have been sent, the

machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the

connected answering machine. Therefore, when the user is absent, the other party can leave a message on the

answering machine.

Flow of reception

Preparation:

Select [Auto (TAD)].

IMPORTANT

When using FAX/Answering Machine Auto Switch Reception function, if a silence

continues for at least 30 seconds before one minute passes after the machine has

received a call from the other party, the machine’s silence detection function comes

into operation and the machine switches to fax reception.

NOTE

In order to use FAX/Answering Machine Auto Switch Reception, it is necessary to connect

an answering machine-equipped telephone set (commercially available product) to the

machine.

For details, such as responding to messages, refer to the Operation Guide of each

answering machine.

Set the number of rings to be made by the machine more than the number of rings to be

made by the answering machine.

Rings(TAD) (page 8-8)

FAX FAX Telephone

When the other party has sent

originals with automatic send

When the other party has sent

originals with manual send

When the other party is calling

from a telephone

Receive fax originals from the

other party automatically (FAX

Automatic Reception).

The answering machine plays the message informing the other

party that the user is absent.

The answering machine records a message from the other party.

When the other party starts

sending originals, the machine

receives the originals being

sent.

RX Settings (page 8-8)

5-30

Using Convenient Fax Functions > Using a Connected Telephone

The telephone rings.

The connected telephone set makes ringing tone the set number of times.

The answering machine responds.

When the call is from a telephone, but the user is absent

The answering machine plays a response message, and starts recording the other party’s

message.

When the call is from a fax

The machine starts receiving fax originals.

NOTE

If you lift the handset while the telephone set is still making the ringing tone, the machine

enters a status the same as manual reception.

Manual Reception (page 5-34)

NOTE

When silence continues for at least 30 seconds during recording, the machine switches to

fax reception.

5-31

Using Convenient Fax Functions > Using a Connected Telephone

DRD Reception (Available for some countries.)

This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this

service, you can use two or more fax numbers on a single telephone line. Thus, you can use this fax and a telephone on

the same line, and you can still designate a different fax number for each of them. As each number is given a different

ring pattern, the machine is able to differentiate between incoming calls. If one of these numbers is designated for the

machine, and a desired ring pattern is designated for that number in advance, fax reception will be initiated automatically

whenever the machine detects the ring pattern distinctive to the fax.

Flow of reception

Preparation:

Select [Auto (DRD)].

NOTE

Using DRD Reception to receive a telephone call is only possible if a separately purchased

telephone is connected to the machine. DRD reception is only possible if you subscribe to

the Distinctive Ring Pattern service provided by your telephone company. Contact your

telephone company for further information on the Distinctive Ring Pattern service available.

FAX Telephone

If the other party has dialed

your fax number...

If the other party has dialed

your telephone number...

Telephone company

The fax machine will ring using

the predetermined ring pattern

for a fax and fax reception will

start automatically.

(The fax will handle the call

using the Automatic FAX

Reception mode.)

The fax machine will ring using

the predetermined ring pattern

for a telephone call.

Conversation is possible with

the other party if you answer

the telephone that is connected

to this fax machine.

RX Settings (page 8-8)

5-32

Using Convenient Fax Functions > Using a Connected Telephone

The telephone rings.

When a call comes in, the telephone will ring.

Answer the call.

The machine will then ring using the predetermined ring pattern.

When the call is from a telephone

Lift the handset and speak with the other party. When the conversation is over, fax reception

can be initiated manually.

When the call is from a fax

Once the ringing tone stops, fax reception will start automatically.

NOTE

If you lift the handset while the telephone is still ringing, the machine will deal with the call in

the same manner as standard Manual FAX Reception.

Manual Reception (page 5-34)

5-33

Using Convenient Fax Functions > Using a Connected Telephone

Manual Send

When you want to talk to the person at the receiving system or the receiving system needs to switch to fax, use this

method to send originals.

Place the originals.

Dial the destination.

Lift the handset, and dial the number of the receiving system.

Check if the telephone line has connected to the fax of the receiving

system.

If the destination is a fax machine, you will hear a long high beep sound. If a person answers,

you can talk to that person.

[FAX] key > [On Hook] key

Press the [Start] key.

Transmission begins.

Replace the handset.

When sending starts, return the handset to its original position.

5-34

Using Convenient Fax Functions > Using a Connected Telephone

Manual Reception

Reception is possible after confirming that the telephone line has connected to the sending party.

The telephone rings.

When there is an incoming call, the telephone connected to the machine makes a ringing tone.

Lift the handset.

Lift the handset of the telephone.

Check if the telephone line has connected to the fax of the sending

system.

If the destination is a fax machine, you will hear soft beep sounds. If a person answers, you

can talk to that person.

[FAX] key > [On Hook] key > [Manual RX]

Reception will start.

Replace the handset.

When reception starts, return the handset to its original position.

NOTE

FAX Automatic Reception has been preset for the receiving mode of this machine. To use

Manual Reception, you need to change the receiving mode to Manual Reception. To change

to manual mode, refer to the following:

RX Settings (page 8-8)

NOTE

When using a telephone set that can send tone signals, use the telephone to start the

reception of originals with the remote switch function.

Remote SW Dial (page 8-8)

5-35

Using Convenient Fax Functions > Using a Connected Telephone

Remote Switch Function

You can start fax reception by operation from the connected telephone set. This function is convenient for using this

machine and a telephone set (commercially available product) in combination installed at places distant from each other.

Using the Remote Switch Dial

To start fax reception by operation from the connected telephone set, use the following

operation.

The connected telephone set makes a ringing tone.

Lift the handset of the telephone.

Press the remote switch dial number (2 digits).

When you hear the fax tone from the handset, enter the two-digit remote switch dial number

using the dial button on the telephone set. The telephone line switches to the machine, and

reception starts.

NOTE

In order to use remote switch, it is necessary to connect the tone signal-sending telephone

set (commercially available product) to the machine. However, even if it is a tone signal-

sending telephone set, this function may not be used satisfactorily depending on the type of

telephone set. For details, contact our agent or the store where you purchased this

machine.

The remote switch dial is set to 55 at the factory.

The remote switch dial number can be changed.

Remote SW Dial (page 8-8)

NOTE

You can change the number of times the ringing tone rings.

Rings(Normal) (page 8-8)

6-1

6 Sending Faxes from

This chapter explains the following topics:

Flow of Network FAX Sending ........................................................................................................................... 6-2

Flow of Network FAX Receiving ......................................................................................................................... 6-2

Setup .................................................................................................................................................................. 6-3

Installing the FAX Driver .......................................................................................................................... 6-4

Uninstalling the FAX Driver ...................................................................................................................... 6-7

Basic Transmission ............................................................................................................................................ 6-8

Configuring the Driver Default Settings .................................................................................................. 6-11

Default Settings Dialog Box ................................................................................................................... 6-12

Changing Transmit Settings ................................................................................................................... 6-15

Using Cover Pages ................................................................................................................................ 6-20

Cover Page Registration (Default Settings) ........................................................................................... 6-25

Transmission Control ............................................................................................................................. 6-30

6-2

Sending Faxes from PC > Flow of Network FAX Sending

The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving of

faxes. Its primary features include the following.

• PC-prepared document can be sent and received by fax without being printed out.

• An Address Book (in the machine/PC) can be used to specify a desired destination.

• Addition of a cover page.

• Transmission and printing can be done simultaneously.

• E-mail reporting of the transmission result.

• Sub address transmission is available.

• Operation is as simple as printing.

Flow of Network FAX Sending

Network FAX sending is performed in the following sequence.

Flow of Network FAX Receiving

Network FAX receiving is performed in the following sequence.

Prepare a document using a PC networked to this machine.

▼

Forward the document data from the PC to this machine using the same

operation as for printing.

▼

The machine sends the document data to another fax machine.

▼

The other fax machine receives the data.

Another fax machine sends a fax to this machine.

▼

The machine receives the fax.

▼

The machine sends the fax data to a networked PC using the memory

forwarding function.

▼

The PC networked to this machine receives the data.

NOTE

The memory forwarding function allows not only reception by the networked PC, but also

forwarding of the received fax by e-mail or forwarding to another fax machine.

6-3

Sending Faxes from PC > Setup

Setup

The following preparation is needed before using Network FAX.

Connection to a PC

Connect the machine and PC to the network using a network cable.

Registering Destinations in the Address Book

Save frequently used destinations to the Address Book. You can also select destinations from

the Address Book using FAX Driver.

Machine’s Operation Guide

NOTE

You can forward the received fax to the PC or forward it as an e-mail attachment.

Forward Settings (page 5-2)

6-4

Sending Faxes from PC > Setup

Installing the FAX Driver

The following procedure is an example for installing the software in Windows 8.1 using [Custom Install].

Insert the Product Library disc.

Display the screen.

Select [Custom Install].

NOTE

Installation on Windows must be done by a user logged on with administrator privileges.

If the "Welcome to the Found New Hardware Wizard" dialog box displays, select [Cancel].

If the autorun screen is displayed, click [Run Setup.exe].

If the user account management window appears, click [Yes] ([Allow]).

1 Click [View License Agreement]

and read the License Agreement.

2 Click [Accept].

6-5

Sending Faxes from PC > Setup

Install the software.

1 Select the device to be installed.

2 Select [FAX Driver].

3 Click [Install].

NOTE

• The machine cannot be detected unless it is on. If the computer fails to detect the

machine, verify that it is connected to the computer via a network and that it is turned

on and click (Reload).

• If the desired device does not appear, select [Add custom device] to directly select

the device.

6-6

Sending Faxes from PC > Setup

Finish the installation.

If a system restart message appears, restart the computer by following the screen prompts.

This completes the FAX driver installation procedure.

6-7

Sending Faxes from PC > Setup

Uninstalling the FAX Driver

Display the screen.

Click [Search] in charms, and enter "Uninstall Kyocera Product Library" in the search box.

Select [Uninstall Kyocera Product Library] in the search list.

Uninstall the software.

Place a check in the check box of the driver to be deleted and click [Uninstall].

Finish uninstalling.

If a system restart message appears, restart the computer by following the screen prompts.

This completes the software uninstallation procedure.

NOTE

Uninstallation on Windows must be done by a user logged on with administrator privileges.

NOTE

In Windows 7, click [Start] button on the Windows and then select [All Programs],

[Kyocera], and [Uninstall Kyocera Product Library] to display the Uninstall Wizard.

NOTE

The software can also be uninstalled using the Product Library.

In the Product Library screen, select to uninstall, and follow the on-screen instructions to

uninstall the software.

6-8

Sending Faxes from PC > Basic Transmission

Basic Transmission

This section explains the basic procedure for sending a fax by Network FAX. An Adobe Acrobat document is sent as an

example.

Create the document to be sent.

1 Use an application on your computer to create the document to be sent.

2 Set the original size and orientation.

3 Select [Print] from the File menu. The Print dialog box for the application that you are using

will appear.

Select settings in the Print dialog box.

1 Select the product name of the machine (XXX XXX NW-FAX) to be used in the printer

name list.

2 Set the print range and other settings.

3 Click [Properties] to open the Properties window.

NOTE

Make sure that the number of copies is set to 1. The following screen is an example.

The actual dialog box will vary depending on the application that you are using.

6-9

Sending Faxes from PC > Basic Transmission

Select settings on the FAX Setting tab.

1 Specify fax settings such as the original size on the FAX Setting tab, and click [OK].

For detailed information on the settings on the tab, refer to the following:

2 You will return to the Print dialog box for the application. Click [OK]. The Transmit Settings

dialog box will appear.

Select settings in the Transmit Settings dialog box.

You can specify settings such as a transmission time or a sub-address in the Transmit

Settings dialog box.

For details on the settings, refer to the following:

Specify a cover page.

To include a cover page, select settings on the [Cover Page] tab.

For details on the settings, refer to the following:

Configuring the Driver Default Settings (page 6-11)

Changing Transmit Settings (page 6-15)

Using Cover Pages (page 6-20)

6-10

Sending Faxes from PC > Basic Transmission

Set the destination.

1 Use the keyboard to enter the destination fax number in the [Address Setting] tab.

Maximum number of characters that can be entered: 64 characters

Characters that can be entered: 0 to 9, #, *, -, space (a space or “-“ CANNOT be entered as

the first character)

2 Click [Add to Destination List]. The destination information will appear in the address list.

To send to multiple destinations, repeat this operation.

3 To use the Address Book, click [Select from Address Book] and select the destination.

Click [Send]. Transmission will begin.

6-11

Sending Faxes from PC > Basic Transmission

Configuring the Driver Default Settings

Use the FAX Setting tab of the print settings screen to set the original size and other transmission conditions.

Display the screen.

1 In charms on Desktop, click [Settings], [Control Panel], and then [Devices and Printers].

2 Right-click the product name of the machine you are using and select [Printing

preferences] from the drop-down menu. The Printing Preferences screen will open.

Select settings.

The following settings can be specified.

NOTE

In Windows 7, click [Start] button on the Windows, and then click [Devices and

Printers].

In Windows 10, click [Start] button on the Windows, [Control Panel], [hardware and

sound], and then [Devices and Printers].

Item Description

Original Size Select the size of the document being transmitted from the drop-

down list.

Available settings: Letter, Legal, Statement, A4, A5, Folio, B5(JIS)

Orientation Specify whether the orientation of the document is portrait or

landscape.

Available settings: Portrait, Landscape

Resolution Select the resolution of the document to be transmitted from the

drop-down list.

Available settings: Normal, Fine, Ultra fine

FAX TX Setting Click [FAX TX Setting] to change the default settings for fax

transmission. The Default Settings dialog box will appear.

6-12

Sending Faxes from PC > Basic Transmission

Default Settings Dialog Box

By setting the transmission conditions that you use most in this dialog box, you can minimize the need to change the

settings each time.

The Default Settings dialog box can be accessed by the following procedure:

Display the screen.

1 In charms on Desktop, click [Settings], [Control Panel], and then [Devices and Printers].

2 Right click the name of the machine to be used as the network fax and select [Printing

preferences] from the resulting drop-down menu. Click the [FAX TX Setting] button in the

[Printing Preferences] window.

Configure the settings.

(1) Sending Options Tab

NOTE

In Windows 7, click [

Start

] button on the Windows, and then click [

Devices and Printers

In Windows 10, click [Start] button on the Windows, [Control Panel], [hardware and

sound], and then [Devices and Printers].

Item Description

FAX Delayed Transmit

checkbox

Check the checkbox in order to activate the time fields to the right of

the checkbox whenever you want to set the time that your documents

will be transmitted. The desired time setting can be entered directly

with the keyboard or by clicking on the



and



arrows.

IMPORTANT

If the time that is shown in the message display of this fax

machine does not match the current time, communications that

use the timer may not be accomplished as expected. If the

displayed time is not current, be sure to adjust it to match the

correct time.

NOTE

If you designate a time that is earlier in the day than the time that is

actually displayed in the fax machine itself, the transmission operation

will be carried out the following day at that time. Be sure to confirm the

time setting in the fax machine itself before making this setting.

Value: 00:00-23:59

Transmit and Print

checkbox

Check the checkbox when you want to print out the documents at

the fax machine same time as you send them by fax.

Display confirm dialog

checkbox

You can check the checkbox to display the destination confirmation

screen and check the destinations before transmission.

6-13

Sending Faxes from PC > Basic Transmission

(2) Cover Page Tab

(3) Authentication Tab

Item Description

Attach Cover Page

checkbox

Check the checkbox when you want to add a cover page to your

transmission.

NOTE

For more information how to register the cover page, refer to the following:

Cover Page Registration (Default Settings) (page 6-25)

Item Description

User Login checkbox If the fax machine is set to User Login, select either Use Specific

Use Specific Login User Name: Enter the Login User Name and

Password. Transmission will be performed using the entered Login

User Name and Password.

Prompt for Login User Name: A screen for entering the Login User

Name and Password will be displayed when attempting a

transmission. The Login User Name and Password must be entered

each time a transmission is attempted.

Job Accounting

checkbox

If the fax machine is set to Job Accounting, select either Use

Specific Account ID or Prompt for Account ID as desired.

Use Specific Account ID: Enter the Account ID. Transmission will

be performed using the entered Account ID.

Prompt for Account ID: A screen for entering the Account ID will

be displayed when attempting a transmission. The Account ID must

be entered each time a transmission is attempted.

6-14

Sending Faxes from PC > Basic Transmission

(4) Sender Information Tab

Enter your own information into fields explained below to send a cover page with your

faxes.

Item Description

Company A maximum of 64 characters can be entered.

Department A maximum of 64 characters can be entered.

Name A maximum of 32 characters can be entered.

Telephone Number A maximum of 20 characters can be entered. (Entry is allowed for

the characters 0 to 9, #, *, -, (, ), +, and spaces.)

FAX Number A maximum of 20 characters can be entered. (Entry is allowed for

the characters 0 to 9, #, *, -, (, ), +, and spaces.)

E-Mail Address A maximum of 128 characters can be entered.

Available characters:

Symbols ( !, #, $, %, &, ’, *, +, -, ., /, =, @, [, ], ^, _, `, { and })

Alphanumerics (0 – 9, A – Z and a – z)

NOTE

Entering the e-mail address makes it possible to receive the transmission results report

by e-mail. The fax machine must be set to transmit e-mail.

Machine’s Operation Guide

6-15

Sending Faxes from PC > Basic Transmission

Changing Transmit Settings

(1) Selecting a Destination from the Address Book

There are two types of Address Books from which you can select the party to transmit to.

They are the fax machine's Address Book and Windows Address Book.

When using the fax machine's Address Book, the party must be registered in the fax

machine's Address Book.

For details on settings, refer to the following:

Click the [Select from Address Book] button.

The Address Selection dialog box opens.

Select the desired Address Book.

To select the Address Book registered in the fax machine, select [Address Book/XXXX

(model name)] from the drop-down menu.

NOTE

There are three types of Address Books from which you can select the party to transmit

to. They are the fax machine's Address Book, Windows Address Book, and the Address

Book for the Network FAX data file (.fdt).

Registering Destinations in the Address Book (page 2-12)

NOTE

To use the Windows Address Book, select [Windows Address Book].

For adding an Address Book for Network FAX data file (.fdt), select the [Refer to Address

Book], click on the [Add] button, and then select the [Address Book data file].

6-16

Sending Faxes from PC > Basic Transmission

Select the Destination.

The destinations registered in the Address Book are shown in the list on the left side of the

dialog box. To select a group of destinations, select [Group] from the filter's drop-down menu.

Select the desired destination and click on the [Add>] button. The selected destination will be

added to the [Destination List] (right side).

To delete any of the destinations from the Destination List, select that destination and then

click on the [Delete] button. To delete all of the destinations from the Destination List, click on

the [Delete all] button.

Click on the [OK] button.

The [Transmit Settings] dialog box will be displayed once again.

NOTE

• The list can be sorted. Click on the list item by which you want to sort the list (Number,

Name, Fax Number).  or  are displayed next to the sorted items.

In addition, the corresponding destinations can be selected using the sorted items by

entering a search character string in the Search field.

• When a destination is selected, the destination details are displayed in the field at the

bottom of the list. When a group is selected, the members of the group are displayed in

the field at the bottom of the list.

6-17

Sending Faxes from PC > Basic Transmission

(2) Sub address-Based Communication

Open the Option Settings dialog box.

Click on the [Option Settings] button in the [Address Setting] tab of the [Transmit Settings]

dialog box.

Enter the sub-address and password as it is registered in the destination

fax.

• Maximum number of characters that can be entered: 20 characters

• Characters that can be entered: 0 to 9, #, *, space (a space CANNOT be entered as the

first character)

Click on the [OK] button.

The [Transmit Settings] dialog box will be displayed once again.

NOTE

In order to conduct sub address communication, the other party’s system also needs to be

equipped with sub address communication functions of the same type.

6-18

Sending Faxes from PC > Basic Transmission

(3) Cover Page Settings

A Cover Page can be set as the first page of a fax transmission. In addition to the standard

templates for Cover Pages, original templates can be created and used.

To attach and transmit a Cover Page, place a check in the check box for [Attach Cover Page]

in the [Cover Page] tab.

For more information how to use the cover page, refer to the following:

(4) Optional Settings

The settings that were selected in “(1) Sending Options Tab” can be changed by clicking the

[Options] tab.

For the setting procedures, refer to the following:

Using Cover Pages (page 6-20)

(1) Sending Options Tab (page 6-12)

6-19

Sending Faxes from PC > Basic Transmission

(5) Transmitting Terminal Information Data

The settings that were selected in “(4) Sender Information Tab” can be changed by clicking the

[Sender Information tab].

For the setting procedures, refer to the following:

(4) Sender Information Tab (page 6-14)

6-20

Sending Faxes from PC > Basic Transmission

Using Cover Pages

Cover Page Selection (Transmission Settings)

The Cover Page is attached to the fax and sent as the first page.

About Cover Pages

The Cover Page can be selected from a template. The Cover Page contains such destination

information and sender information as that shown below.

Sample of English template 01

No. Item

1 Recipient Name

2 Destination Company Name

3 Destination Department Name

4 Destination Fax number

5 Sender Name

6 Sender Company Name

7 Sender Department Name

8 Sender Fax Number

9 Sender Telephone Number

10 Message

6-21

Sending Faxes from PC > Basic Transmission

Attaching and Transmitting a Cover Page

Open the Transmit Settings dialog box.

Perform Steps 1 to 6 of the Basic Transmission method to display the Transmit Settings dialog box.

When selecting the destination from an Address Book, refer to “(1) Selecting a Destination

from the Address Book”, select the destination, and go to Step 4.

Enter the fax number.

In the [Address Setting] tab, enter the destination fax number and click on the [Option

Settings] button.

Enter the recipient information.

When finished, click the [OK] button.

Basic Transmission (page 6-8)

(1) Selecting a Destination from the Address Book (page 6-15)

Item Description

FAX Number A maximum of 64 characters can be entered.

Item Description

Company A maximum of 32 characters can be entered.

Department A maximum of 32 characters can be entered.

Recipient A maximum of 32 characters can be entered.

NOTE

When [Attach Cover Page] of the [Cover Page] Tab is not set, the Cover Page

Confirmation screen will be displayed.

To include a cover page, click on [Attach Cover Page] button.

6-22

Sending Faxes from PC > Basic Transmission

Add the destination to the destination list.

1 Add this information to the [Destination List] by clicking on the [Add to Destination List]

button.

2 To change the recipient information of a destination that has been added to the

[Destination List], select the destination to be changed and click on the [Edit] button.

Change the recipient information and click on the [OK] button.

3 When the sender information is not set in the [Default Settings] dialog box, click on the

[Sender Information] tab and set the sender information.

Item Description

FAX Number The fax number cannot be changed.

Company A maximum of 32 characters can be entered.

Department A maximum of 32 characters can be entered.

Recipient A maximum of 32 characters can be entered.

(4) Sender Information Tab (page 6-14)

Item Description

Company A maximum of 64 characters can be entered.

Department A maximum of 64 characters can be entered.

Name A maximum of 32 characters can be entered.

Telephone Number A maximum of 20 characters can be entered. (Entry is allowed for the

characters 0 to 9, #, *, -, +, and spaces.)

FAX Number A maximum of 20 characters can be entered. (Entry is allowed for the

characters 0 to 9, #, *, -, +, and spaces.)

E-mail Address A maximum of 128 characters can be entered.

Available characters:

Symbols ( !, #, $, %, &, ’, *, +, -, ., /, =, @, [, ], ^, _, `, { and })

Alphanumerics (0 – 9, A – Z and a – z)

6-23

Sending Faxes from PC > Basic Transmission

Attach a Cover Page.

Click on the [Cover Page] tab and place a check in the [Attach Cover Page] checkbox.

Select the Cover Page to be attached.

Select a Cover Page template from the [Cover Page Templates] list.

Check the contents of the Cover Page.

1 Click on the [Preview] button. A preview of the currently selected template will be

displayed.

To display a different template, use the drop-down menu at the top of the dialog box or click

on the [] or [] button. The template display magnification can also be changed within the

range of 25 to 250% from the drop-down menu.

NOTE

If the Cover Page is registered in the Default Settings, then the action of selecting the Cover

Page for each transmission can be omitted.

Cover Page Registration (Default Settings) (page 6-25)

Original Cover Page templates can be created.

Creating New Cover Page Templates (page 6-27)

IMPORTANT

Before transmitting the fax, be sure to use the Preview screen to check all of the

displayed information including the recipient name and company name. If there is

a large number of characters for information that is automatically entered, they

might not completely fit in the field and the characters might not print correctly.

If the characters are not displayed correctly, reduce the number of characters in

the recipient information or sender information or edit the template being used.

6-24

Sending Faxes from PC > Basic Transmission

2 Click on the [Close] button.

Edit the Message.

1 Click on the [Edit Message] button.

2 Enter the message to be added to the Cover Page and click on the [OK] button.

Transmit.

Click on the [Send] button to begin the transmission.

Item Description

Message A maximum of 1,000 characters can be entered.

6-25

Sending Faxes from PC > Basic Transmission

Cover Page Registration (Default Settings)

If the Cover Page is registered in the Default Settings, the action of selecting the Cover Page for each transmission can

be omitted.

Template Selection

Select the Cover Page template to be registered in the Default Settings. The registration

method is as follows.

Open the Default Settings dialog box.

Perform the Default Settings Dialog Box procedure, open the [Default Settings] dialog box.

Attach a Cover Page.

Click on the [Cover Page] tab and place a check in the [Attach Cover Page] checkbox.

Select the Cover Page to be attached.

Select a Cover Page template from the [Cover Page Templates] list.

Default Settings Dialog Box (page 6-12)

NOTE

Original Cover Page templates can be created.

Creating New Cover Page Templates (page 6-27)

6-26

Sending Faxes from PC > Basic Transmission

Check the contents of the Cover Page.

1 Click on the [Preview] button. A preview of the currently selected template will be

displayed.

To display a different template, use the drop-down menu at the top of the dialog box or click

on the [] or [] button. The template display magnification can also be changed within the

range of 25 to 250% from the drop-down menu.

2 Click on the [Close] button.

Edit the Message.

1 Click on the [Edit Message] button.

2 Enter the message to be added to the Cover Page and click on the [OK] button.

A maximum of 1,000 characters can be entered.

Click on the [OK] button.

6-27

Sending Faxes from PC > Basic Transmission

Sender Information Registration

Please register the sender information to be included on the Cover Page.

Creating New Cover Page Templates

Perform the following procedure to create an original Cover Page template.

Open the Default Settings dialog box.

Perform the Default Settings Dialog Box procedure, open the [Default Settings] dialog box.

Edit the Cover Page templates.

1 Click on the [Cover Page] tab and place a check in the [Attach Cover Page] checkbox and

click on the [New...] button.

The [Edit Cover Page] screen will be displayed.

NOTE

For information regarding the registration method, refer to the following:

(4) Sender Information Tab (page 6-14)

Default Settings Dialog Box (page 6-12)

6-28

Sending Faxes from PC > Basic Transmission

2 Enter the characters.

From the Menu bar, click on [Insert] and then [Textbox] and then position the textbox and

enter the characters.

3 Position the field box.

From the Menu bar's [Insert] menu, select the field box to be positioned.

The following field boxes can be used. Use them as required.

IMPORTANT

If there are too many characters in the entered information, such as recipient

name or company name, the information will not fit in the field box and some of

the characters could be cut off. When positioning the field box, make it large

enough and adjust the font point size so that the inserted information will fit in the

field box.

NOTE

When a fax is transmitted, the information entered in the Default Settings and

Destination Settings will automatically be entered in the fields.

Menu Item Template Display Inserted Information

Destination Company Recipient - Company Recipient information company name

Department Recipient - Department Recipient information department

name

Name Recipient - Name Recipient information recipient name

Address Recipient - Address Recipient FAX number

6-29

Sending Faxes from PC > Basic Transmission

4 Position the figures, textboxes, etc., to create a Cover Page.

5 From the Menu bar click on [File] and then [Save As], enter the file name, and click on the

[Save] button.

6 Close the [Edit Cover Page] screen.

7 The new template will be registered at the top of the list and can now be selected.

Sender Company Sender - Company Sender information company name

Department Sender - Department Sender information department name

Name Sender - Name Sender information sender name

FAX Number Sender - FAX Number Sender information FAX number

Telephone

Number

Sender - Telephone

Number

Sender information telephone

number

Comment Comment Message entered in the Cover Page

tab

NOTE

For information regarding the operation method, refer to Help.

Menu Item Template Display Inserted Information

6-30

Sending Faxes from PC > Basic Transmission

Transmission Control

Perform the following procedure when you want to use your computer to verify the status of a fax transmission currently

being processed, or to actually terminate that transmission.

Once a fax transmission starts being processed, a Transmission Control icon will be displayed in the Windows Task Bar.

Double-click on that icon to access the Transmission Control window

which indicates the status of all transmissions being processed.

To terminate any transmission, select that transmission and then select [Cancel] from the

Document menu.

Ending Transmission Control

Right click on the Transmission Control icon and select [Exit].

7-1

7 Managing Jobs

This chapter explains the following topics:

Various Tools for Checking Transmission Results and Registration Status ....................................................... 7-2

Checking FAX Job History ................................................................................................................................. 7-3

Displaying Job Log Screen ...................................................................................................................... 7-3

Printing Administrative Reports (Result Report Setting) .................................................................................... 7-4

Send Result Reports ................................................................................................................................ 7-4

Report for Job Canceled before Sending ................................................................................................ 7-5

Recipient Format ..................................................................................................................................... 7-5

FAX RX Result Reports ........................................................................................................................... 7-6

Activity Report (Outgoing FAX Report and Incoming FAX Report) .................................................................... 7-7

Printing Activity Reports ........................................................................................................................... 7-7

Automatic Printout ................................................................................................................................... 7-7

Status Page ........................................................................................................................................................ 7-8

Reporting FAX Receipt Result by E-mail ........................................................................................................... 7-9

Confirmation Screen of Destinations ................................................................................................................ 7-11

7-2

Managing Jobs > Various Tools for Checking Transmission Results and Registration Status

Various Tools for Checking Transmission Results

and Registration Status

Reports Display

Location

Menu Contents to

Check

Timing of Check Reference

Page

FAX job history

check

Message display Send Job Log

Print Job Log

Store Job Log

History of latest 16

send and receipt

results stored

(including jobs other

than FAX jobs)

Any time 7-3

Outgoing FAX Log

Incoming FAX Log

History of latest 50

send and receipt

results stored (FAX

jobs only)

Any time

Send result report

/ Receipt result

report

Report printing Send Result

FAX RX Result

Latest send or receipt

result

Automatic printout after

every sending or

receiving operation (No

Print Output or Error Only

is also optionally

available.)

7-4

Activity report Report printing Outgoing FAX Rpt

Incoming FAX Rpt

Latest 50 send or

receipt results

Any time, and automatic

printout after every 50

sending/receiving

7-7

Status page Report printing Status Page Registration status of

Local FAX Number,

Local FAX Name, fax

line setting, etc.

Any time 7-8

Reporting of FAX

receipt result by

PC FAX RX Result Fax receipt Fax reception is reported

by email.

7-9

7-3

Managing Jobs > Checking FAX Job History

Checking FAX Job History

Displaying Job Log Screen

Display the screen.

[Status/Job Cancel] key > [▲] [▼] key > [FAX Job Log] > [OK] key > [▲] [▼] key >

[Outgoing FAX Log] or [Incoming FAX Log] > [OK] key

Check

Select the [◄] or [►] key to check the details of the job.

NOTE

Even when job accounting is enabled, 50 each of send and receipt results are displayed regardless of the account ID.

For details of the job history check, refer to the following:

Machine’s Operation Guide

NOTE

To check the fax save log, select [Status/Job Cancel] key > [▲] [▼] key >

[Store Job Log] > [OK] key.

7-4

Managing Jobs > Printing Administrative Reports (Result Report Setting)

Printing Administrative Reports (Result Report

Setting)

You can print various administrative reports to check the results of fax transmission or the status of the functional setup.

Send Result Reports

Each time you send a fax, you can print a report to confirm whether the fax was sent successfully. You can also print the

transmitted image in the send result report.

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [Report] > [OK] key > [▲] [▼] key >

[Result Rpt Set.] > [OK] key > [▲] [▼] key > [Send Result] > [OK] key > [▲] [▼] key >

[FAX]> [OK] key

Configure the function.

1 [Off] (not to print), [On] (to print), [Error Only], or [Specify Each Job] > [OK] key

If you selected [On], [Error Only] or [Specify Each Job], printing of the transmitted image

can be set.

2 [Off] (not printing the transmitted image), [Partial Image] (print part of the transmitted

image at full size), or [Full Image] (print the entire transmitted image at reduced size) >

[OK] key

NOTE

When [Specify Each Job] is selected, it is possible to set a send result report when

transmitting.

FAX TX Report (page 3-21)

Send Result Report

Completed

Send Result Report

With transmitted image Without transmitted

7-5

Managing Jobs > Printing Administrative Reports (Result Report Setting)

Report for Job Canceled before Sending

Print a send result report when the job is canceled before being sent.

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [Report] > [OK] key > [▲] [▼] key >

[Result Rpt Set.] > [OK] key > [▲] [▼] key > [Send Result] > [OK] key > [▲] [▼] key >

[CancelBeforeSend] > [OK] key

Configure the function.

[On] or [Off] > [OK] key

Recipient Format

Select the Recipient Format for the send result report.

The name and destination that appear on the Send Result Report are taken from the information stored in the address

book.

If [Dest. or Name] is selected, either the name (destination name) or the destination (FAX No.) stored in the address

book is shown. When both a name and an address are saved in the address book, the name is displayed.

If [Dest. and Name] is selected, both the name (destination name) and destination (FAX No.) are shown.

When the destination was directly entered, only the destination (FAX No.) is shown.

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [Report] > [OK] key > [▲] [▼] key >

[Result Rpt Set.] > [OK] key > [▲] [▼] key > [Send Result] > [OK] key > [▲] [▼] key >

[Dest. Info.] > [OK] key

Configure the function.

[Dest. or Name] or [Dest. and Name] > [OK] key

NOTE

This is not displayed if E-mail/Folder and Fax are both set to [Off] in [Send Result].

NOTE

This is not displayed if E-mail/Folder and Fax are both set to [Off] in Send Result Reports.

7-6

Managing Jobs > Printing Administrative Reports (Result Report Setting)

FAX RX Result Reports

Each time you receive a fax, you can print a report to confirm whether the fax was received successfully.

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [Report] > [OK] key > [▲] [▼] key >

[Result Rpt Set.] > [OK] key > [▲] [▼] key > [FAX RX Result] > [OK] key

Configure the function.

[

Off

] (not to print), [

] (to print) or [

Error/SubAddress

] > [

] key > [

Report Print

] > [

] key

NOTE

Fax receipt can also be notified by e-mail instead of checking the receipt result report.

Reporting FAX Receipt Result by E-mail (page 7-9)

FAX RX Result Report

Completed

7-7

Managing Jobs > Activity Report (Outgoing FAX Report and Incoming FAX Report)

Activity Report (Outgoing FAX Report and

Incoming FAX Report)

Activity reports are reports of both the sent faxes and the received faxes. Each report lists the history of the latest 50

sent or received fax data. When automatic printout is selected, a report is printed out automatically after every 50 faxes

sent or received.

Printing Activity Reports

The latest 50 sent or received fax data are printed as a report.

Display the screen.

[Status/Job Cancel] key > [▲] [▼] key > [FAX Job Log] > [OK] key

1 Select [Outgoing FAX Rpt] to print the sent fax report, and select [Incoming FAX Rpt] to

print the received fax report.

2 [OK] key > [Yes]

The report is printed.

Automatic Printout

An activity report is printed out automatically after every 50 faxes sent or received.

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [Report] > [OK] key > [▲] [▼] key >

[Admin Rpt Set.] > [OK] key > [▲] [▼] key > [Outgoing FAX Rpt] or [Incoming FAX Rpt] >

[OK] key

Configure the function.

[Off] (not to print) or [On] (to print) > [OK] key

FAX TX Report

FAX RX Report

7-8

Managing Jobs > Status Page

Status Page

A status page provides the current status of machine. FAX-related information includes the Local FAX Number, Local

FAX Name, fax line setting, etc. You can print it out as necessary.

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [Report] > [OK] key > [▲] [▼] key >

[Report Print] > [OK] key

[▲] [▼] key > [Status Page] > [OK] key > [Yes]

A status page is printed.

Status Page

7-9

Managing Jobs > Reporting FAX Receipt Result by E-mail

Reporting FAX Receipt Result by E-mail

Fax receipt can also be notified by e-mail instead of checking the receipt result report.

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [Report] > [OK] key > [▲] [▼] key >

[Result Rpt Set.] > [OK] key > [▲] [▼] key > [FAX RX Result] > [OK] key

Configure the function.

1 Select [On] or [Error/SubAddress].

2 [OK] key > [E-mail] > [OK] key.

Select the destination.

Select from the address book

1 [▲] [▼] key > [Address Book] > [OK] key

2 Select the destination.

3 Select the [OK] key.

NOTE

This setting is displayed when the FAX RX Result Report setting is [On] or [Error/

SubAddress].

FAX RX Result Reports (page 7-6)

If the setting is [Error/SubAddress], E-mail notification is provided when an error occurs or

a sub-address fax is received.

NOTE

If [Off] is selected, there is no notification of the results of transmissions received.

NOTE

If [Report Print] is selected, the results of the transmissions received are printed.

FAX RX Result Reports (page 7-6)

7-10

Managing Jobs > Reporting FAX Receipt Result by E-mail

Enter the E-mail address

1 [▲] [▼] key > [Address Entry] > [OK] key

2 Enter the desired e-mail address using the numeric keys.

For details on character entry, refer to the following:

3 Select the [OK] key.

Character Entry Method (page 10-2)

7-11

Managing Jobs > Confirmation Screen of Destinations

Confirmation Screen of Destinations

When selecting [On] for [Check beforeSend], the confirmation screen of destinations appears after pressing the [Start]

key.

Machine’s Operation Guide

Follow the steps below to confirm the destinations.

Check all destinations.

Select [▲] [▼] key, and confirm every destination.

Check the details of the destinations.

Use the following operations to check the details of the destinations.

1 Select the destination to check the details of.

2 [OK] key > [Detail] > [OK] key

3 The details of the destination are displayed. When the check has been completed, select

the [OK] key.

Change a destination.

Delete a destination

1 Select the destination you want to delete.

2 [OK] key > [Delete] > [OK] key > [Yes]

The destination is deleted.

Add a destination

To add the destination, select [Cancel] and then return to the destination screen.

Select [Next].

When you have finished checking all destinations, select [Next].

Press the [Start] key.

Start sending.

NOTE

Always display all of the destinations and check them. The transmission is not possible

unless all the destinations are displayed.

8-1

8 Fax Settings

This chapter explains the following topics:

Default fax settings ............................................................................................................................................ 8-2

Operation method .................................................................................................................................... 8-2

System Menu Settings ............................................................................................................................. 8-3

Report ...................................................................................................................................................... 8-4

Common Settings .................................................................................................................................... 8-5

FAX .......................................................................................................................................................... 8-6

Transmission Restriction .................................................................................................................................. 8-10

Registering Permit FAX No. .................................................................................................................... 8-11

Changing Permit FAX No. ...................................................................................................................... 8-12

Deleting Permit FAX No. ........................................................................................................................ 8-12

Registering Reject FAX No. ................................................................................................................... 8-13

Changing Reject FAX No. ...................................................................................................................... 8-13

Deleting Reject FAX No. ........................................................................................................................ 8-14

Registering Permit ID No. ...................................................................................................................... 8-14

Changing Permit ID No. ......................................................................................................................... 8-15

Deleting Permit ID No. ........................................................................................................................... 8-15

Setting Send Restriction ........................................................................................................................ 8-16

Setting Reception Restriction ................................................................................................................ 8-16

Unknown Number Reception ................................................................................................................. 8-16

Unusable Time ................................................................................................................................................. 8-17

Account Management ...................................................................................................................................... 8-19

8-2

Fax Settings > Default fax settings

Default fax settings

This section explains the fax settings in the system menu.

Operation method

Select the [System Menu/Counter] key to show the settings on the message display. Then, select from the settings

displayed.

Operation Method (page 2-6)

Refer to System Menu Settings on the following page and configure as needed.

NOTE

If the login user name entry screen appears during operations, log in by referring to the machine's Operation Guide for

Administrator User Name and Password.

The factory default login user name and login password are set as shown below.

If function default settings have been changed, the [Reset] key can be selected in each function screen to

immediately change the settings.

1 Displays the System Menu items.

2 Selects the item displayed or changes

the numeric value.

3 Confirms the selected setting.

4 Cancels the current menu setting to

return to the menu one level higher.

Model Name Login User Name Login Password

ECOSYS M2635dn/ECOSYS M2635dw 3500 3500

ECOSYS M2540dn/ECOSYS M2540dw 4000 4000

8-3

Fax Settings > Default fax settings

System Menu Settings

Settings for the fax function in the system menu are shown below.

NOTE

For settings other than fax settings, refer to the following:

Machine’s Operation Guide

Item Description

Reference

Page

Report Print reports to check the machine settings and status, or set various

reports for checking the results of sending and receiving.

8-4

Common Settings Configures overall machine operation. 8-5

Document Box Configures settings related to the Sub Address Box and Polling Box.

For details on Sub Address Box, refer to the following:

Sub Address Box Function (page 5-8)

For details on Polling Box, refer to the following:

Polling Communication (page 5-17)

—

FAX Configures settings for fax functions. 8-6

Edit Destination Configures Address Book and One Touch Key settings. For details on

Address Book, refer to the following:

Adding a Destination (Address Book) (page 2-12)

For details on One Touch Key, refer to the following:

Adding a Destination on One Touch Key (page 2-17)

—

8-4

Fax Settings > Default fax settings

Report

Print reports to check the machine settings and status, or set various reports for checking the results of sending and

receiving.

Report Print

Admin Rpt Set.

Result Rpt Set.

Item Description

Status Page A status page provides the current status of machine. FAX-related information includes the

Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary.

Status Page (page 7-8)

Item Description

Outgoing FAX Rpt An activity report is printed out automatically after every 50 faxes sent.

Value: Off, On

Activity Report (Outgoing FAX Report and Incoming FAX Report) (page 7-7)

Incoming FAX Rpt An activity report is printed out automatically after every 50 faxes received.

Value: Off, On

Activity Report (Outgoing FAX Report and Incoming FAX Report) (page 7-7)

Item Description

Send Result Each time you send a fax, you can print a report to confirm whether the fax was sent

successfully.

Send Result Reports (page 7-4)

FAX RX Result When a fax is received, you can be notified by receipt result report or e-mail.

FAX RX Result Reports (page 7-6)

Job Finish Notice Attaches sent images to job finish notices.

Value: Do Not Attach, Attach SendImage

8-5

Fax Settings > Default fax settings

Common Settings

Configures overall machine operation.

Sound

Orig./Paper Set. (Original/Paper Settings)

Cassette 1 (to 3) Set. (Cassette 1 (to 3) Settings)

Select paper size and media type for Cassettes 1 (to 3).

MP Tray Set. (Multi Purpose Tray Settings)

Select paper size and media type for the multi purpose tray.

Item Description

Buzzer Set options for buzzer sound during the machine operations.

Job Finish Emit a sound when a job is normally completed.

Value: Off, On, FAX Reception Only

FAX Speaker Adjust the volume of the speaker.

Speaker Volume: Volume of the built-in speaker when the line is connected by selecting [On

Hook] key.

Value: 0 Mute, 1 Minimum, 2, 3 Medium, 4, 5 Maximum

FAX Monitor Adjust the volume of the monitor.

Monitor Volume: Volume of the built-in speaker when the line is connected without selecting

[On Hook] key such as in memory transmission.

Value: 0 Mute, 1 Minimum, 2, 3 Medium, 4, 5 Maximum

Item Description

Cassette 1 (to 3) Size Set the paper size to load in Cassette 1 and optional paper feeder (Cassette 2 to 3).

IMPORTANT

The following paper sizes can be used for fax reception.

Inch models: Letter, Legal, Statement

Metric models: A4, B5, A5-R, A5, Folio

Cassette 1 (to 3) Type Set the media type to load in Cassette 1 and optional paper feeder (Cassette 2 to 3).

Value: Plain (60 to 105 g/m

), Rough, Vellum (60 to 220 g/m

), Recycled, Preprinted*, Bond, Color,

Prepunched*, Letterhead*, Thick (106 to 163 g/m

), High Quality, Custom 1 to 8

* Cannot be used to print received faxes.

Item Description

MP Tray Size Set the paper size for multi purpose tray.

IMPORTANT

The following paper sizes can be used for fax reception.

Inch models: Letter, Legal, Statement

Metric models: A4, B5, A5-R, A5, Folio

MP Tray Type Set the media type for multi purpose tray.

Value: Plain (60 to 105 g/m

), Transparency*, Rough, Vellum (60 to 220 g/m

), Labels, Recycled,

Preprinted*, Bond, Cardstock, Color, Prepunched*, Letterhead*, Envelope, Thick (106 to 220 g/m

High Quality, Custom 1 to 8

* Cannot be used to print received faxes.

8-6

Fax Settings > Default fax settings

Date Setting

Set the date and time for the location where you use the machine.

Timer Setting

Function Defaults

Disp. Status/Log

Show PowerOffMsg

FAX

Settings related to the fax function can be configured.

TX/RX Common

Setting Date and Time (page 2-7)

Item Description

Unusable Time This feature sets a time period during which the machine will not print received faxes.

Unusable Time (page 8-17)

Item Description

FAX Resolution Select the default scanning resolution.

Value: 200x100dpi Norm., 200x200dpi Fine, 200x400dpi S.Fin, 400x400dpi U.Fin

Con.scan-FAX Set the continuous scan defaults.

Value: Off, On

Item Description

FAX Log Set the display method of the Status/Log.

Value: Show All, Hide All

Item Description

Show PowerOffMsg Set the mode whether display a confirmation message in power supply off.

Value: Off, On

Item Description

Encryption Key This is used to register an encryption key for encrypted communication.

Encryption (page 5-23)

8-7

Fax Settings > Default fax settings

Transmission

Item Description

TTI The transmit terminal identification (TTI) is the information about the sending machine (transmit

terminal) that is printed by the receiving machine on the received fax. The information includes

the date and time of transmission, number of pages sent, name and fax number. This machine

enables the user to select if the TTI is printed out on the fax on the receiving system. Regarding

the location of the information to be printed, you can select inside or outside of the page image

being sent.

Value: Off, Outside, Inside

NOTE

Normally, the Local FAX Name is printed in the transmit terminal identification (TTI). However,

when job accounting has been enabled, and you send originals after entering an Account ID,

the Account Name is printed.

TTI (Transmit Terminal Identification) (page 2-8)

Local FAX Name Register the local FAX name printed in the transmit terminal identification (TTI) area.

Local FAX Name

(page 2-8)

Account Name Use Select whether or not to use account name as local FAX name.

Value: Off, On

Local FAX ID Register the local FAX ID.

Local FAX ID (page 2-9)

NOTE

The Local FAX ID is used for transmission limit purposes.

Transmission Restriction (page 8-10)

Local FAX Number Register the local FAX number printed in the transmit terminal identification (TTI) area.

Local FAX Number (page 2-9)

FAX Dialing Mode (Inch

version only)

Select the telephone line according to the type you are contracted with. Please note that

selecting a wrong telephone line will prevent you from sending fax.

Value: Tone(DTMF), Pulse(10PPS)

FAX Dialing Mode (page 2-10)

Retry Times The number of retry times can be changed.

ECM TX Set whether ECM TX is performed.

ECM is a communication mode specified by the ITU-T (International Telecommunication Union)

that retransmits data when an error occurs. Fax machines that have ECM mode check for

errors as they communicate, preventing distortion of the image due to noise on the line and

other conditions.

Value: On, Off

NOTE

When there is a large amount of noise on the line, communication may take slightly longer than

when [Off] is selected.

TX Start Speed Set the TX Start Speed.

When communication conditions are bad, the fax may not be transmitted correctly. In that case,

set a lower TX Start Speed.

Value: 9600bps, 14400bps, 33600bps

NOTE

Normally this should be used with the default setting.

8-8

Fax Settings > Default fax settings

Reception

Item Description

FAX Media Type Specify the paper type to be used for print output of the received fax.

Value: All Media Types, Plain, Rough, Vellum, Labels, Recycled, Bond, Cardstock, Color,

Envelope, Thick, High Quality, Custom 1 to 8

Media Type for Print Output (page 4-6)

Rings(Normal) If the reception method is fax automatic reception, the number of rings until the machine

answers a call can be changed as needed.

NOTE

This setting does not appear in some regions.

Rings(TAD) If the reception method is FAX/Answering Machine Auto Switch Reception, the number of rings

until the machine answers a call can be changed as needed.

NOTE

This setting does not appear in some regions.

Rings(FAX/TEL) If the reception method is FAX/TEL Auto Switch Reception, the number of rings until the

machine answers a call can be changed as needed.

NOTE

This setting does not appear in some regions.

Forward Settings Configure Forward Settings.

Forward Settings (page 5-2)

RX Settings Select the reception mode.

Value: Auto (Normal), Auto (FAX/TEL), Auto (Answering Machine), Manual, Auto (DRD)

If Auto (DRD) is selected, select the DRD Pattern.

Value: Pattern 1 (Normal Ring), Pattern 2 (Double Ring), Pattern 3 (Short-Short-Long),

Pattern 4 (Short-Long-Short)

DRD reception mode is available for some countries.

FAX Reception (page 4-2)

Manual Reception (page 4-4)

FAX/TEL Auto Switch Reception (page 5-27)

FAX/Answering Machine Auto Switch Reception (page 5-29)

DRD Reception (Available for some countries.) (page 5-31)

Reception Date/Time Reception Date/Time function adds the reception date/time, sender information and number of

pages on the top of each page when the received fax is printed out. It is useful for confirming

the time of reception if the fax is from a different time zone.

Value: Off, On

Reception Date/Time (page 4-7)

2 in 1 Printing When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the

original at a time on one Letter or A4 size sheet of paper.

Value: Off, On

2 in 1 Print (page 4-7)

Batch Print When a multi-page fax is received, the pages are printed in a batch after all pages are received.

If [Off] is set, each page is printed as it is received.

Value: Off, On

Batch Print (page 4-7)

Remote SW Dial

To start fax reception by operation from the connected telephone set, use the following operation.

Value: 00 - 99

Remote Switch Function (page 5-35)

Encryption RX Turns on reception by encrypted communication.

Value: Off, On

If turned on, select the encryption key.

Encryption (page 5-23)

8-9

Fax Settings > Default fax settings

TX/RX Restriction

This function allows you to send or receive originals only when communication requirements are met.

Transmission Restriction (page 8-10)

Select Key Set. (Select Key Settings)

If you register a function to the Left Select key or Right Select key, you can quickly set the function when using fax functions.

Dest. Entry(FAX)

Duplex Printing When received multiple pages of data are the same width, they can be printed out on both

sides of paper having the same width as the data.

Value: Off, On

Duplex Printing (page 4-7)

ECM RX Set whether ECM RX is performed.

ECM is a communication mode specified by the ITU-T (International Telecommunication Union)

that retransmits data when an error occurs. Fax machines that have ECM mode check for

errors as they communicate, preventing distortion of the image due to noise on the line and

other conditions.

Value: On, Off

NOTE

When there is a large amount of noise on the line, communication may take slightly longer than

when [Off] is selected.

RX Start Speed Change the RX Start Speed.

When communication conditions are bad, the fax may not be received correctly. In that case,

set a lower RX Start Speed.

Value: 9600bps, 14400bps, 33600bps

NOTE

Normally this should be used with the default setting.

Item Description

Left You can register one of the following functions to each key.

Value: None, Original Size, Original Image, FAX Resolution, Orig.Orientation, Continuous

Scan, File Name Entry, JobFinish Notice, FAX Delayed TX, FAX Direct TX, FAX RX Polling,

FAX TX Report, Density, Duplex

NOTE

[FAX TX Report] is displayed when [FAX TX Result] is set to [Specify Each Job].

Send Result Reports (page 7-4)

Right

Item Description

Dest. Entry(FAX) Select whether to permit direct entry of destination. When this option is set to [Prohibit],

you cannot enter the destination directly.

Value: Permit, Prohibit

NOTE

If [Prohibit] is set for new destination entry in [Send] in system menu, this option cannot be set.

Item Description

8-10

Fax Settings > Transmission Restriction

Transmission Restriction

This function allows you to send or receive originals only when communication requirements are met. Using this function

can limit other parties with which you can communicate.

Specifically, you must register communication requirements (Permit FAX No./Permit ID No.) and set the transmission

limit in advance. When the machine sends or receives originals, you do not need to perform a special operation for this

particular function, and you can operate the machine normally. When sending or receiving has actually started, the

machine correctly conducts transmission that meets communication requirements, but when the transmission does not

meet the requirements, the machine indicates an error. This mode also allows you to set a [Reject List] for Reception

Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX

Number is not registered are rejected. (You can select whether reception from a party whose local fax number is not

registered is allowed or rejected in “Unknown Number Reception”.)

Unknown Number Reception (page 8-16)

NOTE

Before using transmission restriction, be sure to read the following prerequisites,

communication establishing requirements, and reception rejection requirements thoroughly,

and consult with the other parties with which you communicate.

Prerequisites

Communication Establishing

Requirements

Send

Restrictions

• Register Permitted FAX numbers or

Permitted ID numbers.*

Registering Permit FAX No. (page 8-11)

Registering Permit ID No. (page 8-14)

• Send restriction settings are specified in

[Permit+Addr Book] in Send Restrictions.

Setting Send Restriction

(page 8-16)

• Register the Local FAX Numbers or Local

FAX IDs of other parties.

* If there is neither a Permitted FAX No. nor a Permitted ID No. registered for the recipient, sending is

not rejected.

• The recipient’s Local FAX

Number matches a Permitted

FAX No. registered on the

machine.

• The recipient’s Local FAX ID

matches a Permitted ID

registered on the machine.

• When the number was dialed

using the Address Book or

One Touch Key, the last 4

digits of the dialed number

match the last 4 digits of the

recipient’s Local FAX Number.

(Excludes manual

transmissions.)

Reception

Restrictions

• Register Permitted FAX numbers or

Permitted ID numbers.**

Registering Permit FAX No. (page 8-11)

Registering Permit ID No. (page 8-14)

• Reception restriction settings are specified

in [Permit+Addr Book] in Reception

Restrictions.

Setting Reception Restriction (page 8-16)

• Register the Local FAX Numbers or Local

FAX IDs of other parties.

** If there is neither a Permitted FAX No. nor a Permitted ID No. registered for the sender, reception is

not rejected.

• The sender’s Local FAX

Number matches a Permitted

FAX No. registered on the

machine.

• The sender’s Local FAX ID

matches a Permitted ID

registered on the machine.

• A fax number that matches the

last 4 digits of the sender’s

Local FAX Number is

registered in the Address Book

on this machine.

8-11

Fax Settings > Transmission Restriction

Registering Permit FAX No.

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >

[TX/RX Restrict.] > [OK] key > [▲] [▼] key > [Permit No. List] > [OK] key

Add a permit fax number.

1 [Menu] > [▲] [▼] key > [Add FAX Number] > [OK] key

2 Use the numeric keys to enter a Permit FAX number.

3 Select the [OK] key.

To register another permit fax number, repeat Steps 2-1 to 2-3.

Prerequisites

Reception Rejection

Requirements

Reception

Rejection

• Register Reject FAX numbers.*

Registering Reject FAX No.

(page 8-13)

• Reception restriction settings are specified

in [Reject List] in Reception Restrictions.

Setting Reception Restriction

(page 8-16)

* If there are no Reject FAX numbers registered, calls are only rejected from senders whose Local FAX

Numbers (Indicates local FAX information entries, not the actual line numbers.) are not registered.

• The sender’s Local FAX

Number is not registered.

• The sender’s Local Fax

Number matches a Reject FAX

No. registered on the machine.

NOTE

Up to 25 Permit FAX numbers can be registered.

NOTE

Up to 20 digits can be entered.

8-12

Fax Settings > Transmission Restriction

Changing Permit FAX No.

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >

[TX/RX Restrict.] > [OK] key > [▲] [▼] key > [Permit No. List] > [OK] key

Changing.

1 Select the Permit FAX No. to be changed.

2 Select the [OK] key.

3 Use the numeric keys to reenter the Permit FAX number.

4 Select the [OK] key.

Deleting Permit FAX No.

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >

[TX/RX Restrict.] > [OK] key > [▲] [▼] key > [Permit No. List] > [OK] key

Deleting.

1 Select the Permit FAX No. to be deleted.

2 [Menu] > [▲] [▼] key > [Delete] > [OK] key > [Yes]

NOTE

For the procedure for entering a number, refer to the following:

Registering Permit FAX No. (page 8-11)

8-13

Fax Settings > Transmission Restriction

Registering Reject FAX No.

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >

[TX/RX Restrict.] > [OK] key > [▲] [▼] key > [Reject No. List] > [OK] key

Add a Reject FAX No.

1 [Menu] > [▲] [▼] key > [Add FAX Number] > [OK] key

2 Use the numeric keys to enter a Reject FAX number.

3 Select the [OK] key.

To register another Reject FAX No., repeat Steps 2-1 to 2-3.

Changing Reject FAX No.

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >

[TX/RX Restrict.] > [OK] key > [▲] [▼] key > [Reject No. List] > [OK] key

Changing.

1 Select the Reject FAX No. to be changed.

2 Select the [OK] key.

3 Use the numeric keys to reenter the Reject FAX number.

4 Select the [OK] key.

NOTE

Up to 25 Reject FAX numbers can be registered.

NOTE

Up to 20 digits can be entered.

NOTE

For the procedure for entering a number, refer to the following:

Registering Reject FAX No. (page 8-13)

8-14

Fax Settings > Transmission Restriction

Deleting Reject FAX No.

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >

[TX/RX Restrict.] > [OK] key > [▲] [▼] key > [Reject No. List] > [OK] key

Deleting.

1 Select the Reject FAX No. to be deleted.

2 [Menu] > [▲] [▼] key > [Delete] > [OK] key > [Yes]

Registering Permit ID No.

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >

[TX/RX Restrict.] > [OK] key > [▲] [▼] key > [Permit ID List] > [OK] key

Add a Permit ID No.

1 [Menu] > [▲] [▼] key > [Add FAX ID] > [OK] key

2 Use the numeric keys to enter Permit ID No. (0000 to 9999).

3 Select the [OK] key.

To register another Permit ID No., repeat Steps 2-1 to 2-3.

NOTE

Up to 10 Permit ID numbers can be registered.

8-15

Fax Settings > Transmission Restriction

Changing Permit ID No.

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >

[TX/RX Restrict.] > [OK] key > [▲] [▼] key > [Permit ID List] > [OK] key

Changing.

1 Select the Permit ID No. to be changed.

2 Select the [OK] key.

3 Use the numeric keys to reenter the Permit ID number.

4 Select the [OK] key.

Deleting Permit ID No.

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >

[TX/RX Restrict.] > [OK] key > [▲] [▼] key > [Permit ID List] > [OK] key

Deleting.

1 Select the Permit ID No. to be deleted.

2 [Menu] > [▲] [▼] key > [Delete] > [OK] key > [Yes]

NOTE

For the procedure for entering a number, refer to the following:

Registering Permit ID No. (page 8-14)

8-16

Fax Settings > Transmission Restriction

Setting Send Restriction

Restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as

well as the ones registered in the Address Book.

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >

[TX/RX Restrict.] > [OK] key > [▲] [▼] key > [TX Restriction] > [OK] key

Configure the function.

To not use the sending restriction, select [Off] > [OK] key.

To restrict the other parties to which you send originals only to the ones registered in Permit

FAX No. and Permit ID No. as well as the ones registered in the Address Book, select

[Permit+Addr Book].

Setting Reception Restriction

Restrict incoming faxes so that you only receive originals from senders registered in Permit FAX No. and Permit ID No.

and senders registered in your Address Book. This mode also allows you to set a [Reject List] for Reception Restriction

so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Number is not

registered are rejected. (You can select whether reception from a party whose local fax number is not registered is

allowed or rejected in “Unknown Number Reception”.)

Unknown Number Reception (page 8-16)

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >

[TX/RX Restrict.] > [OK] key > [▲] [▼] key > [RX Restriction] > [OK] key

Configure the function.

To not use the sending restriction

Select [Off] > [OK] key.

To restrict the other parties from which you receive originals only to the ones

registered in Permit FAX No. and Permit ID No. as well as the ones registered in the

Address Book

Select [Permit+Addr Book].

To block incoming faxes from senders registered in Reject FAX No.

Select [Reject List].

Unknown Number Reception

Select whether to receive the fax of that the number is unknown when [Reject List] is set for Reception Restriction.

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key >

[TX/RX Restrict.] > [OK] key > [▲] [▼] key > [UnknownNumber RX] > [OK] key

Configure the function.

[Prohibit] or [Permit] > [OK] key

To receive faxes from the unknown number

Select [Permit].

To reject faxes from the unknown number

Select [Prohibit].

8-17

Fax Settings > Unusable Time

Unusable Time

This feature sets a time period during which the machine will not print received faxes.

Display the screen.

[System Menu/Counter] key > [▲] [▼] key > [Common Settings] > [OK] key > [▲] [▼] key >

[Timer Setting] > [OK] key > [▲] [▼] key > [Unusable Time] > [OK] key

Configure the function.

Set the unusable time

[▲] [▼] key > [On] > [OK] key

1 Set the hours and minutes of the start time.

2 Select the [OK] key.

3 Set the hours and minutes of the end time.

4 Select the [OK] key.

IMPORTANT

When Unusable Time is set, in addition to fax printing, all other printing operations

are prohibited during the unusable time period, including printing of copy jobs and

printer jobs, and printing from USB memory.

Faxes and print jobs received during the unusable time period are printed after the

unusable time period ends, or when the unusable time period is temporarily canceled.

NOTE

If the login user name entry screen appears during operations, log in by referring to the

machine's Operation Guide for Administrator User Name and Password.

The factory default login user name and login password are set as shown below.

NOTE

Select the [▲] or [▼] key to enter a number.

Select the [◄] or [►] key to move the position being entered, which is shown highlighted.

NOTE

Select the [▲] or [▼] key to enter a number.

Select the [◄] or [►] key to move the position being entered, which is shown highlighted.

If the same time is set as the start time and end time, you cannot use all day.

Model Name Login User Name Login Password

ECOSYS M2635dn/ECOSYS M2635dw 3500 3500

ECOSYS M2540dn/ECOSYS M2540dw 4000 4000

8-18

Fax Settings > Unusable Time

Set the cancel code

Specify the code to temporarily cancel the unusable setting during unusable time.

1 Enter Unlock Code (0000 to 9999).

2 Select the [OK] key.

NOTE

To use the machine temporarily during unusable time, enter the Unlock Code and select

[Login].

8-19

Fax Settings > Account Management

Account Management

Account management is user management that specifies the users who can use the machine and job accounting that

controls the usage per account. In user accounting, up to 100 users can be managed using User ID and Password.

In job accounting, the status of fax use per account can be known for up to 100 accounts for sending of originals and

making communication reservation after entering Account ID.

Machine’s Operation Guide

It will be necessary to log in if user management or department management are enabled.

For the method for logging in, refer to the following:

Description of User Accounting

Description of Job Accounting

Communication modes subject to job accounting

• Normal transmission

• Delayed transmission

• Broadcast transmission

• Sub address transmission

• Encrypted transmission

• Manual send when dialed from this machine to the receiving system

• Polling reception

• Sending Faxes from PC

Item Description

Registration of User Register user access privileges, User ID and Password.

Enable/Disable User

accounting

Enable User accounting.

NOTE

Machine’s Operation Guide

Item Description

Registration of Account Register Account Name and Account ID. Up to 8 digits can be entered.

Enable/Disable job

accounting

Enable job accounting.

FAX send restriction Restricts the number of fax sheets that can be sent. You can prohibit the

use of this sending function or cancel the sending restriction.

Counting of the number of

used sheets

You can reset the counting, referring to the number of fax sheets to be

sent and the time required for sending fax by all the accounts or by

account.

Print of Accounting

Report

You can print the printed and sent page numbers that have been counted

by all the accounts.

NOTE

Machine’s Operation Guide

8-20

Fax Settings > Account Management

Restriction of use function

When you have enabled job accounting, you need to enter an Account ID when performing the

following operations.

• Normal transmission

• Delayed transmission

• Broadcast transmission

• Sub address transmission

• Output from Sub address Box

• Encrypted transmission

• Manual send when dialed from this machine to the receiving system

• Polling reception

• Sending Faxes from PC

When job accounting has been enabled, batch transmission function works only for

communication to be performed for the same Account ID. The communication to be performed

with a different Account ID is not conducted as a batch transmission.

Normally, the Local FAX Name is printed in the transmit terminal identification (TTI). However,

when Account Name Used is ON, the Account Name is printed.

9-1

9 Troubleshooting

This chapter explains the following topics:

Indicators During Sending/Receiving Operation ................................................................................................ 9-2

Responding to an Attention Indicator Flashes ................................................................................................... 9-2

Precautions When Turning Power OFF ............................................................................................................. 9-3

Messages ........................................................................................................................................................... 9-4

Error Code List ................................................................................................................................................... 9-6

Troubleshooting ................................................................................................................................................. 9-9

Common inquiries ............................................................................................................................................. 9-11

9-2

Troubleshooting > Indicators During Sending/Receiving Operation

Indicators During Sending/Receiving Operation

The [Processing] and [Memory] indicators show the fax transmission status.

•The [Processing] indicator blinks during fax transmission and reception.

•The [Memory] indicator blinks when source data is being stored in memory for memory transmission.

•The [Memory] indicator is lit when there is source data stored in the memory for delayed transmission.

Responding to an Attention Indicator Flashes

If the [Attention] indicator flashes, check the message display. If the message is not indicated on the message display,

check the following.

Symptom Checkpoints Corrective Actions

Reference

Page

Cannot send fax. Is the modular cord connected

correctly?

Connect the modular cord correctly. —

Is Permitted FAX No. or

Permitted ID No. registered

correctly?

Check Permitted FAX No. and Permitted

ID No.

8-10

Has a communication error

occurred?

Check error codes in the TX/RX Result

Report and Activity Report. If the error

code starts with "U" or "E", perform the

corresponding procedure.

9-6

Is the destination FAX line busy? Send again. —

Does the destination FAX

machine respond?

Send again. —

Is there an error other than

above?

Contact your Service Representative. —

9-3

Troubleshooting > Precautions When Turning Power OFF

Precautions When Turning Power OFF

To power off the machine, press the Power switch. You cannot automatically receive a fax when the power switch is

turned off.

The confirmation message for power supply off is displayed.

It takes about 3 minutes for power off.

Show PowerOffMsg (page 8-6)

OFF

9-4

Troubleshooting > Messages

Messages

When an error occurs, the display may show one of the messages listed below. These will help you identify and correct

the problem.

NOTE

When a transmission error occurs, a sent/receipt result report is produced.

Check the error code shown in the report and refer to the following:

Error Code List (page 9-6)

To print the sent/receipt result report, refer to the following:

Send Result Reports (page 7-4)

FAX RX Result Reports (page 7-6)

You may also check error codes using the activity report.

Activity Report (Outgoing FAX Report and Incoming FAX Report) (page 7-7)

Message Checkpoint Corrective Action

Reference

Page

Cannot use this function.

>> FAX Transmission

― This job is canceled because it is

restricted by User Authorization or Job

Accounting. Select the [OK] key.

―

Error occurred. Turn the power

switch off and on.

― System error has occurred. Turn the main

power switch OFF and then ON.

―

FAX memory is full. ― FAX cannot be performed any more due

to insufficient memory. The job is

canceled. Select the [OK] key.

―

Incorrect account ID. Job is

canceled.

— The account ID was incorrect when

processing the job externally. The job is

canceled. Select the [OK] key.

—

Incorrect Login User Name or

Password. Job is canceled.

— The login user name or password was

incorrect when processing the job

externally. The job is canceled. Select the

[OK] key.

—

Insufficient memory. Cannot

start the job.

— Job cannot be started. Try again later. —

Job Accounting restriction

exceeded. Job is canceled.

Is the acceptable printing count

restricted by Job Accounting

exceeded?

The printing count exceeded the

acceptable count restricted by Job

Accounting. Cannot print any more. This

job is canceled. Select the [OK] key.

―

Load paper in cassette #. Is the indicated cassette out of

paper?

Load paper.

Select [Paper] to select the other paper

source.

―

Load paper in cassette #.

↑↓ (Displayed alternately)

Set selected size

paper and press [OK].

Is the indicated cassette out of

paper?

Load paper.

Select [Paper] to select the other paper

source. Select the [OK] key to print on the

paper in the currently selected paper

source.

―

Machine failure. Call service. ― An error has occurred in the machine.

Make a note of the error code displayed

on the message display, and contact your

service representative.

―

9-5

Troubleshooting > Messages

Maximum number of scanned

pages. Job is canceled.

Is the acceptable scanning count

exceeded?

Cannot scan pages any more. Job is

canceled.

Select the [OK] key.

—

Polling box limit exceeded.

Job is canceled.

Is [OK] displayed on the screen?

The specified box is full, and no further

storage is available; Job is canceled.

Select the [OK] key.

Try to perform the job

again after printing or deleting data from

the box.

—

Scanner memory is full. Job is

canceled.

— Scanning cannot be performed any more

due to insufficient memory. The job is

canceled. Select the [OK] key.

—

The phone receiver is

off the hook. Hang Up.

— Put down the receiver. —

Message Checkpoint Corrective Action

Reference

Page

9-6

Troubleshooting > Error Code List

Error Code List

When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity

Report.

NOTE

“U” or “E” will appear in the error code depending on the communication speed setting.

Error Code Possible Cause/Action

Busy Failed to establish connection with the recipient despite auto redialing the preset number of times.

Send again.

CANCELED Transmission was canceled due to an action to cancel transmission.

Reception was canceled due to an action to cancel reception.

E00300

U00300

Paper depletion occurred at the recipient machine. Check with the recipient.

E00430 - E00462

U00430 - U00462

Reception was canceled because of mismatching of communication features with the sender machine

although the line connection was established.

E00601 - E00690

U00601 - U00690

Communication was stopped due to the machine failure. Send or receive again.

E00700

U00700

Communication was stopped due to failure on the part of the sender or recipient machine.

E00800 - E00811

U00800 - U00811

Page(s) not sent correctly. Send again.

If you still have trouble, reduce TX Start Speed and send again.

NOTE

If the communication error occurs frequently, change the default setting of TX Start Speed in System

Menu.

E00900 - E00910

U00900 - U00910

Page(s) not received correctly. Ask the sender to resend.

NOTE

If the communication error occurs frequently, change the default setting of RX Start Speed in System

Menu.

E01000 - E01097

U01000 - U01097

Communication error occurred during transmission. Send again.

If you still have trouble, reduce TX Start Speed and send again.

NOTE

If the communication error occurs frequently, change the default setting of TX Start Speed in System

Menu.

E01100 - E01196

U01100 - U01196

Communication error occurred during reception. Ask the sender to resend.

NOTE

If the communication error occurs frequently, change the default setting of RX Start Speed in System

Menu.

U01400 Failed to establish communication with the sender or recipient machine because dialing registered for

a tone line system was used in a pulse line system.

E01500 Communication error occurred during high-speed transmission. Send again.

If you still have trouble, reduce TX Start Speed and send again.

NOTE

If the communication error occurs frequently, change the default setting of TX Start Speed in System

Menu.

9-7

Troubleshooting > Error Code List

E01600 Communication error occurred during reception of high-speed transmission. Ask the sender to reduce

the transmission speed and send again.

NOTE

If the communication error occurs frequently, change the default setting of RX Start Speed in System

Menu.

E01700 - E01720 Communication error occurred during high-speed transmission. Send again.

If you still have trouble, reduce TX Start Speed and send again.

NOTE

If the communication error occurs frequently, change the default setting of TX Start Speed in System

Menu.

E01721 Communication error occurred during high-speed transmission. Designated transmission speed may

not be available for the recipient machine.

Reduce the transmission start speed and send again.

E01800 -E01820 Communication error occurred during reception of high-speed transmission. Ask the sender to reduce

the transmission speed and send again or reduce the RX Start Speed in System Menu.

E01821 Communication error occurred during reception of high-speed transmission. Designated transmission

speed may not be available for this machine. Ask the sender to reduce the transmission speed and

send again or reduce the RX Start Speed in System Menu.

E03000

U03000

During polling reception, a fax could not be received because no originals were set in the other party’s

fax machine. Check with the other party.

E03200

U03200

Sub address bulletin board reception was attempted and the other party’s machine is an our brand

model, but the specified sub address box contained no data. Check with the other party.

E03300

U03300

An error occurred due to either 1 or 2 below.

Check with the other party.

1 The other party’s machine is an our-brand model and transmission restrictions were found set by

the other party during polling reception. Communication was interrupted because the password was

incorrect.

2 The other party’s machine is an our-brand model and transmission restrictions were found set by

the other party during sub address bulletin board reception.

Communication was interrupted because the password was incorrect.

E03400

U03400

Polling reception was interrupted because the Polling ID entered by the other party did not match the

Local FAX ID on the receiving machine. Check with the other party.

E03500

U03500

Sub address bulletin board reception was attempted and the other party’s machine is an our brand

model, but the specified sub address box was not registered on the other party’s machine.

Check with the recipient.

E03600

U03600

The other party’s machine is an our-brand model and sub address bulletin board reception was

interrupted because the specified sub address password was incorrect. Check with the other party.

E03700

U03700

Sub address bulletin board reception was attempted but the other party’s machine either does not

have a sub address bulletin board communication function or there were no originals in any of the

originals transfer boxes (sub address boxes).

E04000

U04000

Specified sub address box is not registered in our brand recipient machine, or the sub address does

not match.

E04100

U04100

Recipient machine is not equipped with a sub address box function, or the sub address does not

match.

E04200

U04200

Encrypted transmission was canceled because the specified box is not registered.

E04300

U04300

Encrypted transmission was canceled because the recipient fax is not equipped with an encrypted

communication function.

E04400

U04400

Encrypted transmission was canceled because the encryption key does not match.

Error Code Possible Cause/Action

9-8

Troubleshooting > Error Code List

E04500

U04500

Encrypted reception was canceled because the encryption key does not match.

E05100

U05100

Transmission was canceled because communication requirements are not met due to the

transmission restriction set on this machine. Check with the recipient.

E05200

U05200

Reception was canceled because communication requirements are not met due to the reception

restriction set on this machine.

E05300

U05300

Reception was rejected by the recipient because communication requirements are not met due to the

reception restriction set on the recipient machine. Check with the recipient.

E14000

U14000

Reception to the Sub Address Box was stopped because there is no more free space in the memory of

this machine. Create free space by outputting the data stored in the memory, or cancel the reception to

the Sub Address Box.

E14100

U14100

Transmission to the Sub Address Box or sub address box on our-brand recipient machine was

stopped because there is no more free space in the memory of the recipient machine. Check with the

recipient.

E19000

U19000

Memory reception was stopped because there is no more free space in the memory of this machine.

Create free space by outputting the data stored in the memory, and ask the sender to resend.

E19100

U19100

Transmission was stopped because there is no more free space in the memory of the recipient

machine. Check with the recipient.

E19300

U19300

Transmission was stopped due to a data error occurring during transmission. Send again.

Error Code Possible Cause/Action

9-9

Troubleshooting > Troubleshooting

Troubleshooting

When a problem occurs, first check the following. If the problem persists, contact your dealer or service representative.

Symptom Checkpoint Corrective Action

Reference

Page

Cannot send document. Is the modular cord connected

correctly?

Connect the modular cord correctly. —

Is Send error displayed? Remedy the cause of error and send

again.

9-6

Is TX (transmission) restriction

activated?

Cancel the TX restriction. 8-10

Are you using an IP telephone

line?

You may be able to temporarily clear the

communication error by changing the

setting of [TX Start Speed] in

Transmission.

8-7

Cannot perform encrypted

communication.

Are the registrations correct both

at sender and recipient?

Double-check the registrations both at

sender and recipient.

5-23

Cannot use the remote

switching function.

Is a pulse line used? Some phones may transmit tone signals

using buttons. Refer to the operation

manual of your phone set.

—

Is the remote switching number

correct?

Check the registration. (Default: 55) 8-8

No print output after reception. Is memory forwarding activated? Check the forwarding destination. 5-2

Cannot receive document. Is the modular cord connected

correctly?

Connect the modular cord correctly. —

Is Communication error

displayed?

Remedy the cause of error and ask the

sender to retry.

9-6

Is RX (reception) restriction

activated?

Cancel the RX restriction. 8-10

Are you using an IP telephone

line?

You may be able to temporarily clear the

communication error by changing the

setting of [RX Start Speed] in Reception.

8-9

Cannot perform memory

reception.

Is free space available in the

memory?

Receive after the memory has free space,

or create free space in the memory.

—

Cannot perform sub address

transmission.

Is the recipient fax machine

equipped with a sub address

transmission feature?

Sub address transmission cannot be

performed unless the recipient fax

machine has a similar sub address

transmission feature.

—

Is the entered sub address or

sub address password identical

to the sub address or sub

address password registered in

the recipient fax machine?

If your entry is correct, check with the

recipient. This machine does not use a

sub address password for reception.

5-16

Is free space available in the

memory of the recipient fax

machine?

Check with the recipient. —

Cannot perform memory

forwarding.

Is memory forwarding set to

[On]?

Check the memory forwarding setting. 5-2

9-10

Troubleshooting > Troubleshooting

Cannot perform memory

forwarding using a sub

address.

Is the recipient fax machine

equipped with a sub address

transmission feature?

Sub address transmission cannot be

performed unless the recipient fax

machine has a similar sub address

transmission feature.

—

Is the entered sub address

identical to the sub address

registered in the recipient fax

machine?

If your entry is correct, check with the

recipient. This machine does not use a

sub address password for reception.

5-2

Cannot output from a Sub

Address Box.

Is the box password been set? Enter the correct box password. 5-8

Cannot use polling reception. Is polling transmission being

used correctly on the sending

machine?

Check with the sending machine. —

Cannot use sub address

bulletin board communication.

Does the other party’s fax

machine have the same sort of

sub address bulletin board

communication function?

If the other party’s fax machine does not

have the same sort of sub address

bulletin board communication function, it

cannot receive faxes via a sub address

bulletin board. Check with the recipient.

—

Is the entered sub address or

sub address password correct?

If your entry is correct, check with the

recipient.

—

Symptom Checkpoint Corrective Action

Reference

Page

9-11

Troubleshooting > Common inquiries

Common inquiries

The following are the inquiries that are frequently received after this product has been purchased.

Question Answer

1 I want to add a completion stamp when sending faxes. This product does not have a function for completion

stamps.

2 I want to send and receive faxes in color. Fax images are transmitted and received in black and

white.

10-1

10 Appendix

This chapter explains the following topics:

Character Entry Method ................................................................................................................................... 10-2

Using the Keys ....................................................................................................................................... 10-2

Selecting Type of Characters ................................................................................................................. 10-3

Characters That Can be Entered Using the Numeric Keys ................................................................... 10-3

Entering Symbols ................................................................................................................................... 10-4

Entering Characters ............................................................................................................................... 10-4

Specifications ................................................................................................................................................... 10-6

Menu Map ........................................................................................................................................................ 10-8

Received FAX Sizes and Paper Priority (Metric Model) ................................................................................. 10-12

Received FAX Sizes and Paper Priority (Inch Model) .................................................................................... 10-13

10-2

Appendix > Character Entry Method

Character Entry Method

This section explains how to enter characters.

Using the Keys

Use the following keys to enter characters.

No. Display/Key Description

1 Message Display Displays entered characters.

2 Cursor Characters are entered at the position of the cursor.

3 Right Select key Select to select the type of characters you want to enter. (When [Text] is displayed)

4 [OK] key Select to finalize entry and return to the screen before the entry. To enter a symbol, select to confirm

the selected symbol.

5 [Clear] key Select to delete characters.

6 Numeric keys Select to enter characters and symbols.

7 Arrow keys Select to select the entry position, or select a character from the character list.

Account Name:

Text

ABC

516

10-3

Appendix > Character Entry Method

Selecting Type of Characters

To enter characters, the following three types are available:

In a character entry screen, select [Text] to select the type of characters you want to enter.

Each time you select [Text], the character type switches as follows: [ABC], [123], [Symbols], [ABC] ...

Characters That Can be Entered Using the Numeric Keys

The following table lists the characters that can be entered using the numeric keys.

Types Description

ABC To enter alphabets.

123 To enter numerals.

Symbols To enter symbols.

Keys Characters (Each press of a key changes the character in the order from left to right.)

. @ - _ / : ~ 1 (Repeats from the first character on the left)

1 (During number entry)

a b c A B C 2 (Repeats from the first character on the left)

2 (During number entry)

d e f D E F 3 (Repeats from the first character on the left)

3 (During number entry)

g h i G H I 4 (Repeats from the first character on the left)

4 (During number entry)

j k l J K L 5 (Repeats from the first character on the left)

5 (During number entry)

m n o M N O 6 (Repeats from the first character on the left)

6 (During number entry)

p q r s P Q R S 7 (Repeats from the first character on the left)

7 (During number entry)

t u v T U V 8 (Repeats from the first character on the left)

8 (During number entry)

Symbols:

Text

!"#$%&'()*+,-./:;<=>

?@[\]^_`{|}~^

Account Name:

Text

123

Account Name:

Text

ABC

10-4

Appendix > Character Entry Method

Entering Symbols

Symbols can be entered.

1 Select the [#] key. Displays the symbol list.

2 Select the [▲], [▼], [►] or [◄] key to move the cursor and select the symbol to be entered.

3 Select the [OK] key. The selected symbol is entered.

Entering Characters

Follow the steps shown below to enter "R&D" for example.

1 Select the [7] key three times. [r] is entered.

w x y z W X Y Z 9 (Repeats from the first character on the left)

9 (During number entry)

. , - _ ' ! ? (space) 0 (Repeats from the first character on the left)

0 (During number entry)

Select to change the character in the cursor position between upper case and lower case.

"*" or "." (During number entry)

! " # $ % & ' ( ) * + , - . / : ; Displays the

symbol list. For

details, refer to the

following:

Entering

Symbols (page

10-4)

<=>?@[ \ ] ^_ ` { | } ~

# (During number entry)

* Depending on the functions, there are symbols that cannot be entered.

Keys Characters (Each press of a key changes the character in the order from left to right.)

Symbols:

Text

!"#$%&'()*+,-./:;<=>

?@[\]^_`{|}~^

Symbols:

Text

!"#$%&'()*+,-./:;<=>

?@[\]^_`{|}~^

Account Name:

Text

ABC

Account Name:

Text

ABC

10-5

Appendix > Character Entry Method

2 Select the [*/.] key. [r] changes to [R].

3 Select the [►] key. The cursor moves to the right.

4 Select the [#] key. Displays the symbol list.

5 Select the [▲] or [▼] key to move the cursor and select [&].

6 Select the [OK] key. [&] is entered.

7 Select the [3] key four times. [D] is entered.

8 Select the [►] key.

Account Name:

Text

ABC

Account Name:

Text

ABC

Symbols:

Text

!"#$%&'()*+,-./:;<=>

?@[\]^_`{|}~^

Symbols:

Text

!"#$%&'()*+,-./:;<=>

?@[\]^_`{|}~^

Account Name:

Text

ABC

Account Name:

Text

ABC

R&D

Account Name:

Text

ABC

R&D

10-6

Appendix > Specifications

Specifications

FAX function

IMPORTANT

Specifications are subject to change without notice.

Item Description

Compatibility G3

Communication Line Subscriber telephone line

Transmission Time Less than 3 seconds (33600 bps, JBIG, ITU-T A4-R #1 chart)

Transmission Speed 33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/

9600/7200/4800/2400 bps

Coding Scheme JBIG/MMR/MR/MH

Error Correction ECM

Original Size Max. width: 8 1/2"/216 mm, Max. length: 14 1/32"/356 mm

Automatic Document Feed Max. 50 sheets (with document processor)

Resolution Scan:

200 × 100 dpi Normal (8 dot/mm × 3.85 line/mm)

200 × 200 dpi Fine (8 dot/mm × 7.7 line/mm)

200 × 400 dpi Super (Super Fine) (8 dot/mm × 15.4 line/mm)

400 × 400 dpi Ultra (Ultra Fine) (16 dot/mm × 15.4 line/mm)

Print: 600 dpi

Gradations 256 shades (Error diffusion)

One Touch Key 22 keys

Multi-Station Transmission Max. 100 destinations

Substitute Memory Reception 256 sheets or more (when using ITU-T A4 #1)

Image Memory Capacity 3.5 MB (standard)(For fax transmission and reception)

Report Output Send result report, FAX RX result report, Activity report, Status page

10-7

Appendix > Specifications

Network FAX functions

Item Description

Hardware IBM PC-AT compatible computer

Interface 10BASE-T, 100BASE-TX, 1000BASE-T, Wireless LAN support*

* Only ECOSYS M2635dw/ECOSYS M2540dw

Operating system Windows XP, Windows Server 2003, Windows Vista, Windows 7,

Windows 8, Windows 8.1, Windows 10, Windows Server 2008/R2,

Windows Server 2012/R2

Transmission Resolution 200 × 100 dpi Normal (8 dot/mm × 3.85 line/mm)

200 × 200 dpi Fine (8 dot/mm × 7.7 line/mm)

400 × 400 dpi Ultra (Ultra Fine) (16 dot/mm × 15.4 line/mm)

Document Size Letter, Legal, Statement, A4, A5, Folio, B5(JIS)

FAX Delayed Transmit Based on settings in the Network FAX Driver (setting is possible to any

1 minute increment within the subsequent 24 hour period)

Transmit and Print Fax transmission and print out at the machine is available

Broadcast Transmission Max. 100 destinations

Job Accounting Requires the input of a Login User Name and Password in the Network

FAX Driver when User Login, is turn ON in the fax machine.

Requires the input of an Account ID in the Network FAX Driver when Job

Accounting, is turned ON in the fax machine.

Cover Page A format can be selected using the Network FAX Driver or a template can

be created.

10-8

Appendix > Menu Map

Menu Map

Address Book (page 3-9)

Redial (page 3-3)

Checking and Editing Destinations (page 3-4)

Manual Send (page 3-22)

Manual Reception (page 4-4)

One Touch Key (page 3-10)

Program (page 3-27)

Original Size (page 3-16)

Original Image (page 3-16)

FAX Resolution (page 3-16)

Orig.Orientation (page 3-17)

Continuous Scan (page 3-17)

File Name Entry (page 3-17)

JobFinish Notice (page 3-18)

FAX Delayed TX (page 3-19)

FAX Direct TX (page 3-20)

FAX RX Polling (page 5-17)

FAX TX Report (page 3-21)

Density (page 3-21)

Duplex (page 3-21)

10-9

Appendix > Menu Map

Print Job Status (refer to the machine’s Operation Guide)

Send Job Status (refer to the machine’s Operation Guide)

Store Job Status (refer to the machine’s Operation Guide)

Scheduled Job (page 3-19)

Print Job Log (page 7-3)

Send Job Log (page 7-3)

Store Job Log (refer to the machine’s Operation Guide)

FAX Job Log Outgoing FAX Log (page 7-3)

Incoming FAX Log (page 7-3

)

Outgoing FAX Rpt (page 7-7

)

Incoming FAX Rpt (page 7-7

)

Scanner (refer to the machine’s Operation Guide)

Printer (refer to the machine’s Operation Guide)

FAX Line Off (page 3-6, page 4-3)

Toner Status (refer to the machine’s Operation Guide)

Paper Status (refer to the machine’s Operation Guide)

USB Memory (refer to the machine’s Operation Guide)

USB Keyboard (refer to the machine’s Operation Guide)

Network (refer to the machine’s Operation Guide)

Wi-Fi (refer to the machine’s Operation Guide)

Report (page 8-4) Report Print (page 8-4) Menu Map (refer to the machine’s Operation Guide)

Status Page (page 7-8

)

Font List (refer to the machine’s Operation Guide)

Admin Rpt Set. (page 7-

Outgoing FAX Rpt (page 7-7

)

Incoming FAX Rpt (page 7-7

)

Result Rpt Set. Send Result (page 7-4

)

FAX RX Result (page 7-6

)

JobFinish Notice (page 8-4

)

Job Log History (refer to the machine’s Operation Guide)

Counter (refer to the machine’s Operation Guide)

System/Network (refer to the machine’s Operation Guide)

User /Job Account (refer to the machine’s Operation Guide)

User Property (refer to the machine’s Operation Guide)

10-10

Appendix > Menu Map

Common Settings Language (refer to the machine’s Operation Guide)

Default Screen (refer to the machine’s Operation Guide)

Sound (page 8-5) Buzzer (page 8-5)

FAX Speaker (page 8-5

)

FAX Monitor (page 8-5

)

Display Bright. (refer to the machine’s Operation Guide)

Orig./Paper Set. (refer to the machine’s Operation Guide)

Preset Limit (refer to the machine’s Operation Guide)

Measurement (refer to the machine’s Operation Guide)

Error Handling (refer to the machine’s Operation Guide)

Date Setting (page 2-7

)

Timer Setting Unusable Time (page 8-17

)

Function Default FAX Resolution (page 8-6

)

Con.scan-FAX (page 8-6

)

RAM Disk Mode (refer to the machine’s Operation Guide)

Format SD Card (refer to the machine’s Operation Guide)

Optional Memory (refer to the machine’s Operation Guide)

Disp. Status Log (refer to the machine’s Operation Guide)

USB KeyboardType (refer to the machine’s Operation Guide)

Low Toner Alert (refer to the machine’s Operation Guide)

Show PowerOffMsg (refer to the machine’s Operation Guide)

EnergySaver Set. (refer to the machine’s Operation Guide)

Copy (refer to the machine’s Operation Guide)

Printer (refer to the machine’s Operation Guide)

Send (refer to the machine’s Operation Guide)

10-11

Appendix > Menu Map

FAX (page 8-6) TX/RX Common Encryption Key (page 5-23)

Transmission

(page 8-7

)

TTI (page 2-8

)

Local FAX Name (page 2-8

)

Account Name Use (page 8-7

)

Local FAX ID (page 2-9

)

Local FAX Number (page 2-9

)

FAX Dialing Mode (page 2-10

)

Retry Times (page 8-7

)

ECM TX (page 2-10

)

TX Start Speed (page 2-10

)

Reception (page 8-8

) FAX Media Type (page 8-8)

Rings(Normal) (page 8-8

)

Rings(TAD) (page 8-8

)

Rings(FAX/TEL) (page 8-8

)

Forword Settings (page 5-2

)

RX Setting (page 8-8

)

RX Date/Time (page 8-8

)

2 in 1 Printing (page 8-8

)

Batch Print (page 8-8

)

Remote SW Dial (page 8-8

)

Encryption RX (page 5-23

)

Duplex Printing (page 8-9

)

ECM RX (page 8-9

)

RX Start Speed (page 8-9

)

TX/RX Restrict. (page 8-10

)

Select Key Set. (page 8-9

)

Dest. Entry(FAX) (page 8-9

)

Document Box Sub Address Box (page 5-8)

Job Box (refer to the machine’s Operation Guide)

Polling Box (page 5-17)

Select Key Set. (refer to the machine’s Operation Guide)

Application (refer to the machine’s Operation Guide)

Edit Destination Address Book (page 2-12)

Print List (page 2-16

)

Address Book Defaults (refer to the machine’s Operation Guide)

Adjust/Maint. (refer to the machine’s Operation Guide)

10-12

Appendix > Received FAX Sizes and Paper Priority (Metric Model)

Received FAX Sizes and Paper Priority (Metric Model)

When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically

chooses the printing paper according to the following priority.

Received FAX Size

Priority

A5 A4 Folio A4 Long Originals*

* A4 Long Originals: Originals longer than A4 in the direction of the paper feed.

Folio Long Originals**

** Folio Long Originals: Originals longer than Folio in the direction of the paper feed.

Paper Size

1 A5 A4 Folio A4 Folio

2A5-R***

*** Paper orientation is different from the received document. The image is printed after being rotated 90°automatically.

Folio A4 A4****

**** The document is printed on this paper when the length of the document received is 351 to 380.4 mm and the cassette set as

the Folio size is empty.

3A4 B5***

*****

***** Images shorter than the A4 vertical length (297 mm) are received and then reduced and printed on B5 paper (horizontal width

182 mm).

: indicates print output on 2 sheets.

A4 A4

4Folio

5B5***

NOTE

When a paper type is selected in [FAX Media Type], a received fax is printed using the matching paper source.

Media Type for Print Output (page 4-6)

Even if [All Media Type] is selected, a received fax cannot be printed when the paper type loaded in the paper source

is not suitable for fax printouts.

10-13

Appendix > Received FAX Sizes and Paper Priority (Inch Model)

Received FAX Sizes and Paper Priority (Inch Model)

When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically

chooses the printing paper according to the following priority.

Received FAX Size

Priority

Statement Letter

Legal

Letter Long Originals*

* Letter Long Originals: Originals longer than Letter in the direction of the paper feed.

Legal Long

Originals

** Legal Long Originals: Originals longer than Legal in the direction of the paper feed.

Paper Size

1 Statement Letter Legal Letter Legal

2 Statement-R***

*** Paper orientation is different from the received document. The image is printed after being rotated 90°automatically.

Legal Letter Letter****

**** The document is printed on this paper when the length of the document received is 376.6 to 379.3 mm and the cassette set as

the Legal size is empty.

: indicates print output on 2 sheets.

3 Letter Letter Letter

4 Legal

NOTE

When a paper type is selected in [FAX Media Type], a received fax is printed using the matching paper source.

Media Type for Print Output (page 4-6)

Even if [All Media Type] is selected, a received fax cannot be printed when the paper type loaded in the paper source

is not suitable for fax printouts.

Index-1

Index

Numerics

2 in 1 Print 4-7, 8-8

Account Management 8-19

Account Name Use 8-7

Address Book 2-12, 3-9

Adding a contact 2-12

Adding a Group 2-14

Change/Deletion 2-15

Printing Address List 2-16

Search 3-9

Select a Destination 3-9

Batch Print 4-7, 8-8

Batch Transmission Function 3-19

Broadcast Transmission 3-11

Cancel

Cancelling Delayed Transmission 3-20

Cancelling Direct Transmission 3-20

Cancelling Polling Transmissions 5-18

Cancelling Transmission (Disconnection of

Communication) 3-6

Cannot perform sub address transmission 9-9

Cannot receive document 9-9

Cannot send document 9-9

Cassette

Paper Size and Media Type 8-5

Chain Dial 3-25

Character Entry Method 10-2

Checking Transmission Results

and Registration Status 7-2

Common inquiries 9-11

Confirmation Screen of Destinations 7-11

Continuous Scan 3-17

Date 2-7

Default fax settings 8-2

Delayed Transmission

Immediate Transmission 3-20

Density 3-21

Direct Transmission

Cancel 3-20

Document Processor 2-3

DRD Reception 5-31

Duplex 3-21

Duplex Printing 4-7, 8-9

ECM RX 8-9

ECM TX 8-7

E-mail Notice

Job Finish Notice 3-18

Reporting FAX Receipt Result 7-9

Encryption Communication 5-23

Changing Registration Contents of

Encryption Key 5-24

Deleting Registration Contents of

Encryption Key 5-25

Encryption Box No. 5-23

Encryption Key 5-24

Encryption Key No. 5-23

Registering an Encryption Key 5-24

Setting the Encrypted Reception 5-26

Using the Encrypted Transmission 5-25

Encryption RX 8-8

Error Code List 9-6

FAX/Answering Machine Auto Switch Reception 5-29

FAX/TEL Auto Switch Reception 5-27

FAX Automatic Reception 4-2, 8-8

FAX Box Function

How to Change 5-10

How to Delete 5-11

FAX Delayed Transmission 3-19

Immediate Transmission 3-20

FAX Direct Transmission 3-20

Cancel 3-20

FAX Driver

Basic Transmission 6-8

Flow of Receiving 6-2

Flow of Sending 6-2

Installing the FAX Driver 6-4

Setup 6-3

FAX Job History 7-3

Job Log Screen 7-3

FAX Media Type 4-6

FAX Resolution 3-16

FAX TX Report 3-21

File Name Entry 3-17

Forward Settings 5-2, 8-8

Command Center RX 5-7

Type of Forwarding Destination 5-2

Indicators 9-2

Interrupt Send 3-24

Job Accounting 8-19

Communication Form Subject to

Job Accounting 8-19

Contents 8-19

Limit 8-20

Index-2

Local FAX ID 8-7

Local FAX Name 8-7

Local FAX Number 8-7

Machine (Names) 2-2

Manual Reception 4-4, 5-34

Manual Send 3-22, 5-33

Media Type for Print Output 4-6, 8-8

Memory Reception 4-3

Memory Transmission 3-2

Menu Map 10-8

Messages 9-4

Methods For Entering the Destination 3-7

MP Tray Settings 8-5

Multi Purpose Tray

Paper Size and Media Type 8-5

Network FAX

Basic Transmission 6-8

Flow of Receiving 6-2

Flow of Sending 6-2

Installing the FAX Driver 6-4

Setup 6-3

No Print Output 9-9

One Touch Key 2-17

Adding a Destination 2-17

Change/Delete 2-18

Select Destination 3-10

Operation Panel 2-4

Original Binding 3-21

Original Image 3-16

Original Orientation 3-17

Original Size 3-16

Paper

Cassette 8-5

Multi Purpose Tray 8-5

Part Names and Functions 2-2

PBX Setting 2-11

Permit Fax No.

Change 8-12

Change/Deletion 8-12

Registration 8-11

Permit ID No.

Change 8-15

Deletion 8-15

Registration 8-14

Polling Communication 5-17

Checking 5-22

Deleting Originals in a Polling Box 5-22

Polling Reception 5-19

Polling Transmission 5-17

Printing from a Polling Box 5-21

Sub Address Bulletin Board Communication 5-19

Precautions When Turning Power OFF 9-3

Received FAX Sizes and Paper Priority 10-12, 10-13

Receiving Mode 4-2, 8-8

Reception Date/Time 4-7, 8-8

Redial 3-3

Changing Retry Times 8-7

Reject Fax No.

Change 8-13

Deletion 8-14

Registration 8-13

Remote Switch Function 5-35, 8-8

How to Register 8-8

How to Use 5-35

Report

Activity Report 7-7

FAX RX Result Reports 7-6

Printing a FAX Box List 5-15

Recipient Format 7-9

Report for Job Canceled before Sending 7-5

Send Result Reports 7-4

Sub Address Box List 5-15

Rings

Answering Machine 8-8

FAX/TEL 8-8

Normal 8-8

RX Date/Time 4-7

RX Start Speed 8-9

Index-3

Selection of Transmit Terminal Identification (TTI) 8-7

Send Status 3-5

Sound

FAX Monitor 8-5

FAX Speaker 8-5

Job Finish 8-5

Specifications 10-6

Standby Transmission 3-23

Sub Address Box Function 5-8

Checking 5-13

Deleting Originals after Printing from a

Sub Address Box 5-13

Deleting Originals from a Sub Address Box 5-14

How to Delete 5-11

How to Register 5-9

Printing Originals from Sub Address Box 5-12

Sub Address Box List 5-15

Sub Address Bulletin Board Reception 5-19

Sub Address Communication 5-8

Sub Address 5-8

Sub Address Password 5-8

Sub Address Transmission 5-16

Telephone Line 8-7

Time 2-7

Transmission Restriction 8-10

Communication Establishing Requirements 8-10

Permit FAX No. 8-11

Permit ID No. 8-14

Prerequisites 8-10

Reception Rejection Requirements 8-11

Reception Restriction Setting 8-16

Reject FAX No. 8-13

Send Restriction Setting 8-16

Unknown Number Reception 8-16

Troubleshooting 9-9

TX Start Speed 8-7

Unusable Time 8-17

User Accounting 8-19

Contents 8-19

User Login Administration

Using Programs 3-27

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