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Brother MFC-665CW User Manual
Page 131
User Manual - Page 131
For MFC-665CW. Also, The document are for others Brother models: MFC-440CN, MFC-845CW
Page 131/217
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Contents
Table of Contents
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Troubleshooting
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Section V
Software
V
Software and Network fea
tures
116
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File type: PDF
File name: 13266094_mfc-665cw.pdf
File size: 7.7 MB
File Language: English
Pages: 217
Author: Brother
Published: 2020-10-16
Updated: 2023-06-27
Download File
Table of Contents
×
USER’S GUIDE MFC-440CN/MFC-665CW/MFC-845CW
1
Brother numbers
3
Register your product
3
FAQs (frequently asked questions)
3
For Customer Service
3
Brother fax back system (USA only)
4
Ordering accessories and supplies
5
Compilation and Publication Notice
6
Table of Contents
10
Section I:General
17
1 General Information
18
Using the documentation
18
Symbols and conventions used in the documentation
18
Accessing the Software User’s Guide and Network User’s Guide
18
Viewing Documentation
18
Viewing Documentation (For Windows®)
18
How to find Scanning instructions
19
How to find Network setup instructions (MFC-665CW and MFC-845CW only)
19
Viewing Documentation (For Macintosh®)
20
How to find Scanning instructions
20
How to find Network setup instructions (MFC-665CW and MFC-845CW only)
20
Accessing Brother Support (For Windows®)
21
Control panel overview
22
LCD display screen
25
Basic Operations
26
2 Loading documents and paper
27
Loading documents
27
Using the ADF
27
Recommended environment
27
Document Sizes Supported
27
How to load documents
27
Using the scanner glass
28
Document Sizes Supported
28
How to load documents
28
Scannable area
28
Acceptable paper and other media
29
Recommended media
29
Handling and using media
29
Paper capacity of the output paper tray
30
Choosing the right media
31
Paper type and size for each operation
31
Paper weight, thickness and capacity
32
Loading paper and other media
33
Loading envelopes and post cards
35
About envelopes
35
How to load envelopes and post cards
36
Loading photo paper
37
Removing small printouts from the machine
38
Printable area
39
3 General setup
40
On/Off key
40
Turning the machine off
40
Turning the machine on
40
On/Off setting
40
Mode Timer
42
Paper settings
42
Paper Type
42
Paper Size
43
Volume Settings
43
Ring Volume
43
Setting the Ring Volume from the menu
43
Beeper Volume
43
Speaker Volume
44
Handset Volume (MFC-665CW only)
44
Choosing the Handset Volume (For Volume Amplify) (MFC-665CW only)
45
Setting Volume Amplify (MFC-665CW only)
46
Automatic Daylight Savings Time
46
LCD display
47
LCD Contrast
47
Setting the backlight brightness
47
Setting the Dim Timer for the backlight
47
Setting the Off Timer
47
Setting the Wallpaper
48
4 Security features
49
TX Lock (MFC-440CN only)
49
Setting and changing the TX Lock password
49
Setting up the password
49
Changing the TX Lock password
49
Turning the TX Lock on/off
50
Turning TX Lock on
50
Turning TX Lock off
50
Memory Security (MFC-665CW and MFC-845CW only)
50
Setting and changing the memory security password
51
Setting a password for the first time
51
Changing your memory security password
51
Turning the memory security on/off
52
Turning on the memory security lock
52
Turning off the memory security
52
Section II:Fax
53
5 Sending a fax
54
Entering Fax mode
54
Faxing from the ADF
54
Faxing from the scanner glass
55
Faxing A4 size documents from the scanner glass
55
Color fax transmission
55
Canceling a fax in progress
55
Broadcasting (Black & White only)
56
Canceling a Broadcast in progress
56
Additional sending operations
57
Sending faxes using multiple settings
57
Contrast
57
Changing fax resolution
57
Dual access (Black & White only)
58
Real time transmission
58
Overseas Mode
59
Delayed Faxing (Black & White only)
59
Delayed Batch Transmission (Black & White only)
59
Checking and canceling waiting jobs
59
Setting your changes as a new default
60
Restoring all the settings to factory settings
60
Sending a fax manually
60
Sending a fax at the end of a conversation (MFC-440CN and MFC-665CW only)
60
Out of Memory message
61
6 Receiving a Fax
62
Receive modes
62
Choosing the Receive Mode
62
Using receive modes
64
Fax only
64
Fax/Tel
64
Manual
64
Message Center (MC) (MFC-665CW and MFC-845CW only)
64
External TAD (MFC-440CN only)
64
Receive mode settings
65
Ring Delay
65
F/T Ring Time (Fax/Tel mode only)
65
Easy Receive
66
If Easy Receive is On:
66
If Easy Receive is Semi: (MFC-665CW and MFC-845CW only)
66
If Easy Receive is Off:
66
Additional receiving operations
67
Printing a reduced incoming fax
67
Receiving a fax at the end of a conversation (MFC-440CN and MFC-665CW only)
67
Printing a fax from the memory
67
7 Telephone Services and External devices
68
Voice operations
68
Making a telephone call (MFC-665CW and MFC-845CW only)
68
Answering calls with the Speaker Phone (MFC-665CW and MFC-845CW only)
68
Hold (MFC-665CW and MFC-845CW only)
68
Tone or Pulse (Canada only)
69
Fax/Tel mode when the power key is on
69
Fax/Tel mode when the power key is off
69
Telephone services
70
Distinctive Ring
70
What does your telephone company's ‘Distinctive Ring’ do?
70
What does Brother's ‘Distinctive Ring’ do?
70
Do you have Voice Mail?
70
Before you choose the ring pattern to register
71
Registering the Distinctive Ring pattern
71
Turning off Distinctive Ring
71
Caller ID
72
Setting up your area code (USA only)
72
Viewing Caller ID List
72
Printing Caller ID List
73
Connecting an external TAD (telephone answering device)
73
Connections
74
Recording outgoing message (OGM) on an external TAD
75
Special line considerations
75
Roll over phone lines
75
Two-line phone system
75
Converting telephone wall outlets
76
Installing machine, external two-line TAD and two-line telephone
76
Multi-line connections (PBX)
77
External and extension phones
77
Connecting an external or extension telephone
77
Using external and extension telephones
77
If you answer a call and no one is on the line:
78
Using a Non-Brother cordless external telephone (MFC-440CN and MFC-665CW only)
78
Using remote codes
78
Fax receive code
78
Telephone answer code
78
Changing the remote codes
78
8 Dialing and storing numbers
79
How to Dial
79
Manual dialing
79
Speed-Dialing
79
Search
79
Fax Redial
80
Outgoing Call
80
Caller ID history
81
Storing numbers
82
Storing a pause
82
Storing Speed-Dial numbers
82
Storing Speed-Dial numbers from Outgoing Calls
82
Storing Speed-Dial numbers from the Caller ID history
83
Changing Speed-Dial names or numbers
83
Setting up groups for broadcasting
84
Changing Group name
85
Deleting a Group
85
Deleting a number from a Group
86
Dialing Access codes and credit card numbers
86
9 Message Center (MFC-665CW and MFC-845CW only)
87
Message Center mode
87
Setting up the Message Center
87
Outgoing message (OGM)
87
Recording your OGM
87
Listening to your OGM
88
Erasing your OGM
88
Fax/Tel OGM (Announcement)
88
Activating Message Center mode
88
Managing your messages
89
Message indicator
89
Playing voice messages
89
Erasing incoming messages
89
To erase voice messages individually
89
To erase all of your messages
90
Additional Message Center operations
90
Setting maximum time for incoming messages
90
Setting toll saver
90
ICM Recording Monitor
91
Recording a conversation (MFC-665CW only)
91
10 Advanced fax operations (Black & White only)
92
Fax Forwarding
92
Paging
93
Fax Storage
94
Fax Preview (MFC-665CW and MFC-845CW only)
94
Setting Fax Preview
94
How to preview a fax
95
How to delete all faxes in the list
95
How to print all faxes in the list
95
PC Fax Receive
96
Changing the destination PC
97
Turning off Advanced Fax Operations
97
Changing Advanced Fax Operations
98
Remote Retrieval
98
Setting a Remote Access Code
98
Using your Remote Access Code
99
Remote Fax commands
100
Retrieving fax messages
102
Changing your Fax Forwarding number
102
11 Printing Reports
103
Fax reports
103
Transmission Verification Report
103
Fax Journal (activity report)
103
Reports
104
How to print a report
104
12 Polling
105
Polling overview
105
Polling receive
105
Setup to receive polling
105
Sequential polling (Black & White only)
105
Polled transmit (Black & White only)
106
Set up for polled transmit
106
Section III:Copy
107
13 Making copies
108
How to copy
108
Entering Copy mode
108
Making a single copy
108
Making multiple copies
109
Stop copying
109
Copy settings
109
Changing copy quality
109
Enlarging or reducing the image copied
110
Making N in 1 copies or a poster (page layout)
110
Sorting copies using the ADF
111
Adjusting Brightness, Contrast and Color
112
Brightness
112
Contrast
112
Color Saturation
112
Paper Options
113
Paper Type
113
Paper Size
113
Setting your changes as new default
113
Restoring all the settings to factory settings
113
‘Out of Memory’ message
114
Section IV:Walk-up Photo Printing
115
14 PhotoCapture Center®
116
PhotoCapture Center® Operations
116
Printing from a media card without a PC
116
Scanning to a media card without a PC
116
Using PhotoCapture Center® from your computer
116
Using media cards
116
Media card folder structure
116
Getting started
117
Entering PhotoCapture mode
118
Print Images
118
View Photo(s)
118
Print Index (Thumbnails)
119
Print All Photos
119
Print Photos
120
DPOF printing
120
PhotoCapture Center® print settings
121
Print Quality
122
Paper options
122
Paper Type
122
Paper and print size
122
Adjusting Brightness, Contrast and Color
122
Brightness
122
Contrast
122
Color Enhancement (True2Life®)
123
Cropping
124
Borderless printing
124
Setting your changes as new default
124
Restoring all the settings to factory settings
124
Scan to Card
125
Entering Scan mode
125
How to scan to card
125
Understanding the Error Messages
126
15 PictBridge
127
Before Using PictBridge
127
PictBridge requirements
127
Using PictBridge
127
Setting your digital camera
127
Printing Images
128
DPOF printing
128
Understanding the Error Messages
129
Section V:Software
131
16 Software and Network features
132
Section VI:Appendixes
133
A Safety and Legal
134
Choosing a location
134
To use the machine safely
135
Important safety instructions
139
Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only.)
141
Federal Communications Commission (FCC) Declaration of Conformity (USA only)
142
Industry Canada Compliance Statement (Canada only)
143
LAN connection
143
Legal limitations for copying
144
Trademarks
145
B Troubleshooting and Routine Maintenance
146
Troubleshooting
146
If you are having difficulty with your machine
146
Error messages
152
Transferring your faxes or Fax Journal report
155
Transferring faxes to another fax machine
155
Transferring faxes to your PC
155
Transferring Fax Journal report to another fax machine
156
Document jam
156
Document is jammed in the top of the ADF unit
156
Document is jammed inside the ADF unit
156
Printer jam or paper jam
157
Dial Tone
158
Phone line interference
159
Routine maintenance
159
Replacing the ink cartridges
159
Cleaning the outside of the machine
161
Cleaning the scanner
162
Cleaning the machine printer platen
163
Cleaning the paper pick-up roller
163
Cleaning the print head
164
Checking the print quality
164
Checking the printing alignment
165
Checking the ink volume
166
Uninstalling and installing the handset and handset cradle (MFC-665CW only)
166
Uninstalling the handset and handset cradle
166
Installing the handset and handset cradle
167
Uninstalling and installing the cradle and the bracket (MFC-845CW only)
168
Uninstalling the cradle and the bracket
168
Installing the cradle and the bracket
168
Machine Information
170
Checking the serial number
170
Packing and shipping the machine
170
C Menu and Features
174
On-screen programming
174
Memory storage
174
Menu keys
174
Menu table
175
Menu
175
Fax
183
Scan
185
Copy
186
PhotoCapture
188
Entering Text
190
Putting spaces
190
Making corrections
190
Repeating letters
190
Special characters and symbols
190
D Specifications
191
General
191
Print media
193
Fax
194
Message Center (MFC-665CW and MFC-845CW only)
196
Digital Cordless Handset (MFC-845CW only)
197
Cordless handset
197
Battery
197
Battery cradle
198
AC adapter
198
Copy
199
PhotoCapture Center®
200
PictBridge
200
Scanner
201
Printer
202
Interfaces
203
Computer requirements
204
Consumable items
205
Network (LAN)
206
E Glossary
207
Index
211
brother US/CAN
217
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