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Brother MFC-5895CW User Manual
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Contents
Table of Contents
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Section V
Software
V
Software an
d Network featu
res
130
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File type: PDF
File name: 53016363_mfc-5895cw.pdf
File size: 4.54 MB
File Language: English
Pages: 247
Author: Brother
Published: 2020-09-20
Updated: 2023-09-06
Verified by
Ramona Nikolaus
on 2023-09-06
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Table of Contents
×
USER’S GUIDE MFC-5890CN MFC-5895CW MFC-6490CW
1
Brother numbers
3
Register your product
3
FAQs (frequently asked questions)
3
For Customer Service
3
Ordering accessories and supplies
4
Notice - Disclaimer of Warranties (USA and Canada)
5
Compilation and Publication Notice
5
Brother® Two-Year Limited Warranty and Replacement Service (USA Only)
6
BROTHER INKJET MULTIFUNCTION CENTER® LIMITED WARRANTY (Canada only)
8
Table of Contents
9
Section I: General
17
1 General Information
18
Using the documentation
18
Symbols and conventions used in the documentation
18
Accessing the Software User’s Guide and Network User’s Guide
18
Viewing Documentation
18
Viewing Documentation (For Windows®)
18
How to find Scanning instructions
19
How to find Network setup instructions (MFC-5895CW and MFC-6490CW)
19
Viewing Documentation (For Macintosh)
20
How to find Scanning instructions
20
How to find Network setup instructions (MFC-5895CW and MFC-6490CW)
20
Accessing Brother Support (For Windows®)
21
MFC-6490CW Control panel overview
22
LCD screen
24
Basic Operations
24
2 Loading paper and documents
25
Loading paper and other print media
25
Loading paper in paper tray #1
25
Loading paper in paper tray #2 (MFC-6490CW only)
28
Loading envelopes and post cards
31
About envelopes
31
How to load envelopes and post cards
31
Removing small printouts from the machine
32
Printable area
33
Acceptable paper and other print media
34
Recommended print media
34
Handling and using print media
35
Paper capacity of the output paper tray cover
35
Choosing the right print media
36
Paper type and size for each operation
36
Paper weight, thickness and capacity
37
Loading documents
38
Using the ADF
38
Recommended environment
38
Document Sizes Supported
38
How to load documents
38
Using the scanner glass
39
Document Sizes Supported
39
How to load documents
39
Scannable area
40
3 General setup
41
On/Off key
41
Turning the machine off
41
Turning the machine on
41
Power Off setting
41
Mode Timer
42
Paper settings
42
Paper Size and Type (MFC-5890CN and MFC-5895CW)
42
Paper Type
42
Paper Size
43
Paper Size and Type (MFC-6490CW only)
43
Tray use in Copy mode (MFC-6490CW only)
44
Tray use in Fax mode (MFC-6490CW only)
44
Secure Paper Feed mode for Ledger size Short Grain Paper
45
Volume Settings
45
Ring Volume
45
Setting the Ring Volume from the menu
45
Beeper Volume
46
Speaker Volume
46
Automatic Daylight Savings Time
47
Sleep Mode
47
LCD screen
48
LCD Contrast
48
Setting the backlight brightness
48
Setting the Dim Timer for the backlight
48
Setting the Wallpaper
48
4 Security features
49
Secure Function Lock
49
Setting and changing the Administrator Password
49
Setting the password
49
Changing the password
50
Setting up and changing the Public user
50
Setting up and changing restricted users
51
Setting up restricted users
51
Changing user name, password or settings for restricted users
51
Reset existing restricted users
52
Turning Secure Function Lock on/off
52
Turning Secure Function Lock on
52
Turning Secure Function Lock off
52
Switching users
53
Changing to the Public mode
53
Reset all users
53
Section II: Fax
55
5 Sending a Fax
56
Entering Fax mode
56
Faxing from the ADF
56
Faxing from the scanner glass
57
Setting scanner glass size for faxing (MFC-5890CN and MFC-5895CW)
57
Setting scanner glass size for faxing (MFC-6490CW only)
58
Color fax transmission
58
How to preview an outgoing fax
58
Canceling a fax in progress
58
Broadcasting (Black & White only)
59
Canceling a Broadcast in progress
59
Additional sending operations
60
Sending faxes using multiple settings
60
Contrast
60
Changing fax resolution
61
Dual access (Black & White only)
61
Real time transmission
61
Overseas Mode
62
Delayed Faxing (Black & White only)
62
Delayed Batch Transmission (Black & White only)
62
Checking and canceling waiting jobs
62
Setting your changes as the new default
63
Restoring all settings to the factory settings
63
Sending a fax manually
63
Sending a fax at the end of a conversation
63
Out of Memory message
64
6 Receiving a Fax
65
Receive modes
65
Choose the correct Receive Mode
65
Using receive modes
67
Fax only
67
Fax/Tel
67
Manual
67
External TAD
67
Receive mode settings
68
Ring Delay
68
F/T Ring Time (Fax/Tel mode only)
68
Easy Receive
69
If Easy Receive is On:
69
If Easy Receive is Off:
69
Additional receiving operations
69
Printing a reduced incoming fax
69
Setting the Receiving Priority
70
Receiving a fax at the end of a conversation
71
Printing a fax from the memory
71
Receiving faxes into memory when the paper tray is empty
71
Memory Receive (Black & White only)
72
Fax Forwarding
72
Paging
73
Fax Storage
74
PC Fax Receive
74
Changing the destination PC
75
Turning off Memory Receive Operations
76
Changing Memory Receive Operations
76
Fax Preview (Black & White only)
77
How to preview a received fax
77
Setting Fax Preview
77
Using Fax Preview
77
How to delete all faxes in the list
78
How to print all faxes in the list
78
Changing the settings to turn off fax preview
79
Remote Retrieval
79
Setting a Remote Access Code
79
Using your Remote Access Code
80
Remote Fax commands
81
Retrieving fax messages
82
Changing your Fax Forwarding number
82
7 Telephone Services and External devices
83
Voice operations
83
Tone or Pulse (Canada only)
83
Fax/Tel mode when the power key is on
83
Fax/Tel mode when the power key is off
83
Telephone services
84
Voice Mail
84
Distinctive Ring
85
What does your telephone company's ‘Distinctive Ring’ do?
85
What does Brother's ‘Distinctive Ring’ do?
85
Do you have Voice Mail?
85
Before you choose the ring pattern to register
86
Registering the Distinctive Ring pattern
86
Turning off Distinctive Ring
87
Caller ID
87
Setting up your area code (USA only)
88
Connecting an external TAD (telephone answering device)
88
Connections
89
Recording outgoing message (OGM) on an external TAD
90
Special line considerations
90
Roll over telephone lines
90
Two-line telephone system
90
Converting telephone wall outlets
91
Installing machine, external two-line TAD and two-line telephone
91
Multi-line connections (PBX)
92
External and extension telephones
92
Connecting an external or extension telephone
92
Using external and extension telephones
93
Using extension telephones
93
Using an external telephone (connected to the EXT. jack of the machine)
93
If you answer a call and no one is on the line:
93
Using a Non-Brother cordless external telephone
93
Using remote codes
93
Fax Receive code
93
Telephone Answer code
93
Changing the remote codes
94
8 Dialing and storing numbers
95
How to Dial
95
Manual dialing
95
One Touch Dialing
95
Speed Dialing
95
Search
96
Fax Redial
96
Outgoing Call
97
Caller ID history
97
Storing numbers
98
Storing a pause
98
Storing One Touch Dial numbers
98
Storing One Touch numbers from Outgoing Calls
98
Storing One Touch numbers from the Caller ID history
99
Storing Speed Dial numbers
99
Storing Speed Dial numbers from Outgoing Calls
100
Storing Speed Dial numbers from the Caller ID history
101
Changing One Touch or Speed Dial names or numbers
101
Setting up groups for broadcasting
102
Changing a Group name
103
Deleting a Group
103
Deleting a number from a Group
104
Dialing Access codes and credit card numbers
104
9 Printing Reports
105
Fax reports
105
Transmission Verification Report
105
Fax Journal (activity report)
106
Reports
106
How to print a report
106
10 Polling
107
Polling overview
107
Polling receive
107
Setup to receive polling
107
Sequential polling (Black & White only)
107
Polled transmit (Black & White only)
108
Set up for polled transmit
108
Section III: Copy
109
11 Making copies
110
How to copy
110
Entering Copy mode
110
Making a single copy
110
Making multiple copies
110
Stop copying
110
Copy settings
111
Changing copy quality
111
Enlarging or reducing the image copied
111
Making N in 1 copies or a poster (Page Layout)
112
Sorting copies using the ADF
114
Adjusting Brightness and Contrast
114
Brightness
114
Contrast
115
Paper Options
115
Paper Type
115
Paper Size
115
Tray Select (MFC-6490CW only)
115
Skew Adjustment (MFC-6490CW only)
116
Book Copy
116
Watermark Copy
117
Using template
117
Using data from a media card or USB Flash memory drive
117
Using a scanned paper document as your watermark
118
Setting your changes as the new default
118
Restoring all settings to the factory settings
118
‘Out of Memory’ message
119
Section IV: Walk-up Photo Printing
121
12 PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive
122
PhotoCapture Center™ Operations
122
Printing from a memory card or USB Flash memory drive without a PC
122
Scanning to a memory card or USB Flash memory drive without a PC
122
Using PhotoCapture Center™ from your computer
122
Using a memory card or USB Flash memory drive
122
Memory cards or a USB Flash memory drive folder structure
123
Getting started
124
Entering PhotoCapture mode
125
Print Images
125
View Photo(s)
125
Print Index (Thumbnails)
126
Printing Photos
127
Enhance Photos
127
Auto Correct
127
Enhance Skin-Tone
128
Enhance Scenery
128
Remove Red-Eye
129
Monochrome
129
Sepia
130
Search by Date
130
Print All Photos
131
Slide Show
131
Printing a photo during a Slide Show
131
Trimming
132
DPOF printing
132
PhotoCapture Center™ print settings
133
Print Quality
134
Paper options
134
Paper Type
134
Paper and print size
134
Adjusting Brightness, Contrast and Color
135
Brightness
135
Contrast
135
Color Enhancement (True2Life™)
135
Cropping
136
Borderless printing
136
Print Date
136
Setting your changes as the new default
137
Restoring all settings to the factory settings
137
Scan to a memory card or USB Flash memory drive
137
Entering Scan mode
137
How to scan to a memory card or USB Flash memory drive
138
Glass Scan Size (MFC-6490CW only)
139
How to change the file name
139
How to set a new default
139
How to reset to the factory settings
139
Understanding the Error Messages
140
13 Printing photos from a camera
141
Printing photos directly from a PictBridge camera
141
PictBridge requirements
141
Setting your digital camera
141
Printing Images
142
DPOF printing
142
Printing photos directly from a digital camera (without PictBridge)
143
Printing Images
143
Understanding the Error Messages
144
Section V: Software
145
14 Software and Network features
146
Section VI: Appendixes
147
A Safety and Legal
148
Choosing a location
148
To use the machine safely
149
Important safety instructions
154
Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only.)
155
Federal Communications Commission (FCC) Declaration of Conformity (USA only)
157
Industry Canada Compliance Statement (Canada only)
158
LAN connection
158
International ENERGY STAR® Compliance Statement
158
Legal limitations for copying
159
Trademarks
160
B Troubleshooting and Routine Maintenance
161
Troubleshooting
161
If you are having difficulty with your machine
161
Dial Tone
168
Telephone line interference
168
Error and Maintenance messages
169
Error animation
175
Transferring your faxes or Fax Journal report
175
Transferring faxes to another fax machine
175
Transferring faxes to your PC
176
Transferring Fax Journal report to another fax machine
176
Document jam
177
Document is jammed in the top of the ADF unit
177
Document is jammed inside the ADF unit
177
Printer jam or paper jam (MFC-5890CN and MFC-5895CW)
178
Printer jam or paper jam (MFC-6490CW only)
180
Routine maintenance
183
Replacing the ink cartridges
183
Cleaning the outside of the machine
185
Cleaning the scanner
186
Cleaning the machine printer platen
187
Cleaning the paper pick-up roller
187
Cleaning the print head
188
Checking the print quality
189
Checking the print alignment
190
Checking the ink volume
190
Machine Information
190
Checking the serial number
190
Packing and shipping the machine
191
C Menu and Features
194
On-screen programming
194
Menu table
194
Memory storage
194
Mode and menu keys
194
Menu table
195
Entering Text
220
Inserting spaces
220
Making corrections
220
Repeating letters
220
Special characters and symbols
220
D Specifications
221
General
221
Print media
224
Fax
225
Copy
226
PhotoCapture Center™
227
PictBridge
228
Scanner
229
Printer
230
Interfaces
231
Computer requirements (MFC-5890CN and MFC-6490CW)
232
Computer requirements (MFC-5895CW)
233
Consumable items
234
Network (LAN)
235
E Glossary
236
Index
240
brother USA/CAN
247
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