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Brother MFC-5490CN User Manual
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USER’S GUIDE MFC-5490CN
Brother numbers
Register your product
FAQs (frequently asked questions)
For Customer Service
Ordering accessories and supplies
Compilation and Publication Notice
Table of Contents
Section I: General
1 General Information
Using the documentation
Symbols and conventions used in the documentation
Accessing the Software and Network User’s Guide
Viewing Documentation
Viewing Documentation (For Windows®)
How to find Scanning instructions
Viewing Documentation (For Macintosh®)
How to find Scanning instructions
Accessing Brother Support (For Windows®)
Control panel overview
2 Loading paper and documents
Loading paper and other print media
Loading envelopes and post cards
About envelopes
Removing small printouts from the machine
Printable area
Acceptable paper and other print media
Recommended print media
Handling and using print media
Paper capacity of the output paper tray cover
Choosing the right print media
Paper type and size for each operation
Paper weight, thickness and capacity
Loading documents
Using the ADF
Recommended environment
Document Sizes Supported
How to load documents
Using the scanner glass
Document Sizes Supported
How to load documents
Scannable area
3 General setup
On/Off key
Turning the machine off
Turning the machine on
Power Off setting
Mode Timer
Paper settings
Paper Type
Paper Size
Volume Settings
Ring Volume
Setting the Ring Volume from the menu
Beeper Volume
Speaker Volume
Automatic Daylight Savings Time
LCD display
LCD Contrast
Sleep Mode
4 Security features
TX Lock
Setting and changing the TX Lock password
Setting up the password
Changing the password
Turning TX Lock on/off
Turning TX Lock on
Turning TX Lock off
Section II: Fax
5 Sending a Fax
Entering Fax mode
Faxing from the ADF
Faxing from the scanner glass
Faxing A4 size documents from the scanner glass
Color fax transmission
Canceling a fax in progress
Broadcasting (Black & White only)
Canceling a Broadcast in progress
Additional sending operations
Sending faxes using multiple settings
Contrast
Changing fax resolution
To change the fax resolution for the next fax
To change the default fax resolution
Dual access (Black & White only)
Real time transmission
Sending in real time for all faxes
Sending in real time for the next fax only
Overseas Mode
Delayed Faxing (Black & White only)
Delayed Batch Transmission (Black & White only)
Checking and canceling waiting jobs
Sending a fax manually
Sending a fax at the end of a conversation
Out of Memory message
6 Receiving a Fax
Receive modes
Choosing the correct Receive Mode
Using receive modes
Fax only
Fax/Tel
Manual
External TAD
Receive mode settings
Ring Delay
F/T Ring Time (Fax/Tel mode only)
Easy Receive
If Easy Receive is On:
If Easy Receive is Off:
Additional receiving operations
Printing a reduced incoming fax
Receiving a fax at the end of a conversation
Receiving faxes into memory when the paper tray is empty
Printing a fax from the memory
7 Telephone Services and External devices
Voice Operations
Tone or pulse (Canada only)
Fax/Tel mode when the power key is on
Fax/Tel mode when the power key is off
Telephone services
Voice Mail
Distinctive Ring
What does your telephone company's ‘Distinctive Ring’ do?
What does Brother's ‘Distinctive Ring’ do?
Do you have Voice Mail?
Before you choose the ring pattern to register
Registering the Distinctive Ring pattern
Turning off Distinctive Ring
Caller ID
Viewing the Caller ID List
Printing Caller ID List
Connecting an external TAD (telephone answering device)
Connections
Recording an outgoing message (OGM) on an external TAD
Special line considerations
Roll over telephone lines
Two-line telephone system
Converting telephone wall outlets
Installing machine, external two-line TAD and two-line telephone
Multi-line connections (PBX)
External and extension telephones
Connecting an external or extension telephone
Using external and extension telephones
Using extension telephones:
Using an external telephone (connected to the EXT. jack of the machine.)
If you answer a call and no one is on the line:
Using a non-Brother cordless external telephone
Using remote codes
Fax Receive Code
Telephone Answer Code
Changing the remote codes
8 Dialing and storing numbers
How to Dial
Manual dialing
One Touch Dialing
Speed Dialing
Search
Fax Redial
Storing numbers
Storing a pause
Storing One Touch Dial numbers
Storing Speed Dial numbers
Changing One Touch or Speed Dial names or numbers
Setting up groups for broadcasting
Dialing Access codes and credit card numbers
9 Remote fax options (Black & White only)
Fax Forwarding
Paging
Fax Storage
PC Fax Receive
Changing the destination PC
Turning off Remote Fax Options
Changing Remote Fax Options
Remote Retrieval
Setting a Remote Access Code
Using your Remote Access Code
Remote Fax commands
Retrieving fax messages
Changing your Fax Forwarding number
10 Printing Reports
Fax reports
Transmission Verification Report
Fax Journal (activity report)
Reports
How to print a report
11 Polling
Polling overview
Polling receive
Setup to receive polling
Sequential polling (Black & White only)
Polled transmit (Black & White only)
Set up for polled transmit
Section III: Copy
12 Making copies
How to copy
Entering Copy mode
Making a single copy
Making multiple copies
Stop copying
Copy keys
Changing copy quality
Enlarging or reducing the image copied
Copy options
Making N in 1 copies or a poster (Page Layout)
Sorting copies using the ADF
Adjusting Brightness
Adjusting Contrast
Paper Options
Paper Type
Paper Size
Section IV: Walk-up Photo Printing
13 PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
PhotoCapture Center® Operations
Printing from a memory card or USB Flash memory drive without a PC
Scanning to a memory card or USB Flash memory drive without a PC
Using PhotoCapture Center® from your computer
Using a memory card or USB Flash memory drive
Memory cards or a USB Flash memory drive folder structure
Getting started
How to print from a memory card or USB Flash memory drive
Print Index (Thumbnails)
Printing Images
DPOF printing
PhotoCapture Center® print settings
Print quality
Paper Options
Paper Type
Paper and print size
Adjusting Color Enhancement
Cropping
Borderless printing
Print Date
Scan to a memory card or USB Flash memory drive
Changing the image quality
Changing the black & white file format
Changing the color file format
Understanding the Error Messages
14 Printing photos from a camera
Printing photos directly from a PictBridge camera
PictBridge requirements
Setting your digital camera
Printing Images
DPOF printing
Printing photos directly from a digital camera (without PictBridge)
Printing Images
Understanding the Error Messages
Section V: Software
15 Software and Network features
Section VI: Appendixes
A Safety and Legal
Choosing a location
To use the machine safely
Important safety instructions
Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only.)
Federal Communications Commission (FCC) Declaration of Conformity (USA only)
Industry Canada Compliance Statement (Canada only)
LAN connection
International ENERGY STAR® Compliance Statement
Legal limitations for copying
Trademarks
B Troubleshooting and Routine Maintenance
Troubleshooting
If you are having difficulty with your machine
Dial Tone
Telephone line interference
Error and maintenance messages
Transferring your faxes or Fax Journal report
Transferring faxes to another fax machine
Transferring Fax Journal report to another fax machine
Transferring faxes to your PC
Document jam
Document is jammed in the top of the ADF unit
Document is jammed inside the ADF unit
Printer jam or paper jam
Routine maintenance
Replacing the ink cartridges
Cleaning the outside of the machine
Cleaning the scanner
Cleaning the machine printer platen
Cleaning the paper pick-up roller
Cleaning the print head
Checking the print quality
Checking the print alignment
Checking the ink volume
Machine Information
Checking the serial number
Packing and shipping the machine
C_Menu and Features
On-screen programming
Menu table
Memory storage
Menu keys
Menu Table
Entering Text
D Specifications
General
Print media
Fax
Copy
PhotoCapture Center®
PictBridge
Scanner
Printer
Interfaces
Computer requirements
Consumable items
Network (LAN)
E Glossary
Index
brother USA/CAN
Page 15/182
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Contents
Table of Contents
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Section I
General
I
General
Infor
mation
2
Loa
ding
paper
and
d
ocume
nts
8
General setup
20
Security featu
res
24
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File type: PDF
File name: 82063203_mfc-5490cn.pdf
File size: 5.28 MB
File Language: English
Pages: 182
Author: Brother
Published: 2020-09-30
Updated: 2023-09-16
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Table of Contents
×
USER’S GUIDE MFC-5490CN
1
Brother numbers
3
Register your product
3
FAQs (frequently asked questions)
3
For Customer Service
3
Ordering accessories and supplies
4
Compilation and Publication Notice
5
Table of Contents
9
Section I: General
15
1 General Information
16
Using the documentation
16
Symbols and conventions used in the documentation
16
Accessing the Software and Network User’s Guide
16
Viewing Documentation
16
Viewing Documentation (For Windows®)
16
How to find Scanning instructions
17
Viewing Documentation (For Macintosh®)
18
How to find Scanning instructions
18
Accessing Brother Support (For Windows®)
19
Control panel overview
20
2 Loading paper and documents
22
Loading paper and other print media
22
Loading envelopes and post cards
24
About envelopes
24
Removing small printouts from the machine
25
Printable area
26
Acceptable paper and other print media
27
Recommended print media
27
Handling and using print media
27
Paper capacity of the output paper tray cover
28
Choosing the right print media
29
Paper type and size for each operation
29
Paper weight, thickness and capacity
30
Loading documents
31
Using the ADF
31
Recommended environment
31
Document Sizes Supported
31
How to load documents
31
Using the scanner glass
32
Document Sizes Supported
32
How to load documents
32
Scannable area
33
3 General setup
34
On/Off key
34
Turning the machine off
34
Turning the machine on
34
Power Off setting
34
Mode Timer
35
Paper settings
35
Paper Type
35
Paper Size
35
Volume Settings
36
Ring Volume
36
Setting the Ring Volume from the menu
36
Beeper Volume
36
Speaker Volume
36
Automatic Daylight Savings Time
37
LCD display
37
LCD Contrast
37
Sleep Mode
37
4 Security features
38
TX Lock
38
Setting and changing the TX Lock password
38
Setting up the password
38
Changing the password
38
Turning TX Lock on/off
39
Turning TX Lock on
39
Turning TX Lock off
39
Section II: Fax
41
5 Sending a Fax
42
Entering Fax mode
42
Faxing from the ADF
42
Faxing from the scanner glass
42
Faxing A4 size documents from the scanner glass
43
Color fax transmission
43
Canceling a fax in progress
43
Broadcasting (Black & White only)
43
Canceling a Broadcast in progress
44
Additional sending operations
44
Sending faxes using multiple settings
44
Contrast
45
Changing fax resolution
45
To change the fax resolution for the next fax
45
To change the default fax resolution
45
Dual access (Black & White only)
46
Real time transmission
46
Sending in real time for all faxes
46
Sending in real time for the next fax only
46
Overseas Mode
46
Delayed Faxing (Black & White only)
47
Delayed Batch Transmission (Black & White only)
47
Checking and canceling waiting jobs
47
Sending a fax manually
48
Sending a fax at the end of a conversation
48
Out of Memory message
48
6 Receiving a Fax
49
Receive modes
49
Choosing the correct Receive Mode
49
Using receive modes
51
Fax only
51
Fax/Tel
51
Manual
51
External TAD
51
Receive mode settings
52
Ring Delay
52
F/T Ring Time (Fax/Tel mode only)
52
Easy Receive
52
If Easy Receive is On:
52
If Easy Receive is Off:
52
Additional receiving operations
53
Printing a reduced incoming fax
53
Receiving a fax at the end of a conversation
53
Receiving faxes into memory when the paper tray is empty
53
Printing a fax from the memory
53
7 Telephone Services and External devices
54
Voice Operations
54
Tone or pulse (Canada only)
54
Fax/Tel mode when the power key is on
54
Fax/Tel mode when the power key is off
54
Telephone services
55
Voice Mail
55
Distinctive Ring
56
What does your telephone company's ‘Distinctive Ring’ do?
56
What does Brother's ‘Distinctive Ring’ do?
56
Do you have Voice Mail?
56
Before you choose the ring pattern to register
57
Registering the Distinctive Ring pattern
57
Turning off Distinctive Ring
57
Caller ID
58
Viewing the Caller ID List
58
Printing Caller ID List
58
Connecting an external TAD (telephone answering device)
59
Connections
60
Recording an outgoing message (OGM) on an external TAD
60
Special line considerations
60
Roll over telephone lines
60
Two-line telephone system
60
Converting telephone wall outlets
61
Installing machine, external two-line TAD and two-line telephone
61
Multi-line connections (PBX)
61
External and extension telephones
62
Connecting an external or extension telephone
62
Using external and extension telephones
62
Using extension telephones:
62
Using an external telephone (connected to the EXT. jack of the machine.)
62
If you answer a call and no one is on the line:
62
Using a non-Brother cordless external telephone
63
Using remote codes
63
Fax Receive Code
63
Telephone Answer Code
63
Changing the remote codes
63
8 Dialing and storing numbers
64
How to Dial
64
Manual dialing
64
One Touch Dialing
64
Speed Dialing
64
Search
64
Fax Redial
65
Storing numbers
65
Storing a pause
65
Storing One Touch Dial numbers
65
Storing Speed Dial numbers
66
Changing One Touch or Speed Dial names or numbers
66
Setting up groups for broadcasting
67
Dialing Access codes and credit card numbers
68
9 Remote fax options (Black & White only)
69
Fax Forwarding
69
Paging
70
Fax Storage
70
PC Fax Receive
71
Changing the destination PC
71
Turning off Remote Fax Options
72
Changing Remote Fax Options
72
Remote Retrieval
73
Setting a Remote Access Code
73
Using your Remote Access Code
73
Remote Fax commands
74
Retrieving fax messages
75
Changing your Fax Forwarding number
75
10 Printing Reports
76
Fax reports
76
Transmission Verification Report
76
Fax Journal (activity report)
76
Reports
77
How to print a report
77
11 Polling
78
Polling overview
78
Polling receive
78
Setup to receive polling
78
Sequential polling (Black & White only)
78
Polled transmit (Black & White only)
79
Set up for polled transmit
79
Section III: Copy
81
12 Making copies
82
How to copy
82
Entering Copy mode
82
Making a single copy
82
Making multiple copies
82
Stop copying
82
Copy keys
83
Changing copy quality
83
Enlarging or reducing the image copied
84
Copy options
85
Making N in 1 copies or a poster (Page Layout)
85
Sorting copies using the ADF
86
Adjusting Brightness
87
Adjusting Contrast
87
Paper Options
88
Paper Type
88
Paper Size
88
Section IV: Walk-up Photo Printing
89
13 PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
90
PhotoCapture Center® Operations
90
Printing from a memory card or USB Flash memory drive without a PC
90
Scanning to a memory card or USB Flash memory drive without a PC
90
Using PhotoCapture Center® from your computer
90
Using a memory card or USB Flash memory drive
90
Memory cards or a USB Flash memory drive folder structure
91
Getting started
92
How to print from a memory card or USB Flash memory drive
93
Print Index (Thumbnails)
93
Printing Images
94
DPOF printing
95
PhotoCapture Center® print settings
96
Print quality
96
Paper Options
96
Paper Type
96
Paper and print size
96
Adjusting Color Enhancement
97
Cropping
97
Borderless printing
98
Print Date
98
Scan to a memory card or USB Flash memory drive
98
Changing the image quality
99
Changing the black & white file format
99
Changing the color file format
99
Understanding the Error Messages
100
14 Printing photos from a camera
101
Printing photos directly from a PictBridge camera
101
PictBridge requirements
101
Setting your digital camera
101
Printing Images
102
DPOF printing
102
Printing photos directly from a digital camera (without PictBridge)
103
Printing Images
103
Understanding the Error Messages
104
Section V: Software
105
15 Software and Network features
106
Section VI: Appendixes
107
A Safety and Legal
108
Choosing a location
108
To use the machine safely
109
Important safety instructions
113
Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only.)
114
Federal Communications Commission (FCC) Declaration of Conformity (USA only)
116
Industry Canada Compliance Statement (Canada only)
117
LAN connection
117
International ENERGY STAR® Compliance Statement
117
Legal limitations for copying
118
Trademarks
119
B Troubleshooting and Routine Maintenance
120
Troubleshooting
120
If you are having difficulty with your machine
120
Dial Tone
126
Telephone line interference
126
Error and maintenance messages
127
Transferring your faxes or Fax Journal report
131
Transferring faxes to another fax machine
131
Transferring Fax Journal report to another fax machine
131
Transferring faxes to your PC
132
Document jam
132
Document is jammed in the top of the ADF unit
132
Document is jammed inside the ADF unit
133
Printer jam or paper jam
133
Routine maintenance
135
Replacing the ink cartridges
135
Cleaning the outside of the machine
138
Cleaning the scanner
139
Cleaning the machine printer platen
139
Cleaning the paper pick-up roller
140
Cleaning the print head
140
Checking the print quality
141
Checking the print alignment
142
Checking the ink volume
142
Machine Information
142
Checking the serial number
142
Packing and shipping the machine
143
C_Menu and Features
145
On-screen programming
145
Menu table
145
Memory storage
145
Menu keys
145
Menu Table
147
Entering Text
157
D Specifications
158
General
158
Print media
160
Fax
161
Copy
163
PhotoCapture Center®
164
PictBridge
165
Scanner
166
Printer
167
Interfaces
168
Computer requirements
169
Consumable items
170
Network (LAN)
171
E Glossary
172
Index
176
brother USA/CAN
182
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