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Lexmark X792DE User Manual
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Lexmark X792DE
User's Guide PDF Lexmark X792x - Page 320
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Contents
Safety information
Learning about the printer
Finding information about the printer
Selecting a location for the printer
Printer configurations
Basic functions of the scanner
Understanding the ADF and scanner glass
Understanding the printer control panel
Understanding the home screen
Understanding the home screen
Using the touch-screen buttons
Setting up and using the home screen applications
Finding the IP address of the printer
Accessing the Embedded Web Server
Exporting and importing a configuration using the Embedded Web Server
Activating the home screen applications
Setting up Forms and Favorites
Setting up Scan to Network
Setting up My MFP
Understanding WS-Scan
Setting up Remote Operator Panel
Additional printer setup
Installing internal options
Available internal options
Using the security lock feature
Accessing the system board
Installing a memory card
Installing a flash memory or firmware card
Installing an Internal Solutions Port
Installing a printer hard disk
Removing a printer hard disk
Order of installation
Installing optional trays
Attaching cables
Verifying printer setup
Printing a menu settings page
Printing a network setup page
Setting up the printer software
Installing the printer software
Updating available options in the printer driver
Setting up wireless printing
Preparing to set up the printer on an Ethernet network
Preparing to set up the printer on a wireless network
Installing the printer on a wireless network (Windows)
Installing the printer on a wireless network (Macintosh)
Changing port settings after installing a new network ISP
Setting up serial printing (Windows only)
Minimizing your printer's environmental impact
Saving paper and toner
Using recycled paper
Conserving supplies
Saving energy
Using Eco-Mode
Reducing printer noise
Adjusting Sleep mode
Using Hibernate mode
Adjusting the brightness of the printer display
Setting the standard exit bin light
Recycling
Recycling Lexmark products
Recycling Lexmark packaging
Returning Lexmark cartridges for reuse or recycling
Loading paper and specialty media
Setting the paper size and type
Configuring Universal paper settings
Loading the standard or optional 550-sheet tray
Loading the 2000-sheet high-capacity feeder
Loading the multipurpose feeder
Linking and unlinking trays
Linking trays
Unlinking trays
Linking exit bins
Creating a custom name for a paper type
Assigning a custom paper type name
Configuring a custom name
Paper and specialty media guidelines
Paper guidelines
Paper characteristics
Selecting paper
Selecting preprinted forms and letterhead
Using recycled paper and other office papers
Storing paper
Supported paper sizes, types, and weights
Supported paper sizes
Supported paper types and weights
Supported finishing features
Printing
Printing a document
Printing a document
Printing in black and white
Adjusting toner darkness
Printing from a mobile device
Printing from a flash drive
Printing from a flash drive
Supported flash drives and file types
Printing on specialty media
Tips on using letterhead
Tips on using transparencies
Tips on using envelopes
Tips on using labels
Tips on using card stock
Printing confidential and other held jobs
Storing print jobs in the printer
Printing confidential and other held jobs
Printing information pages
Printing a font sample list
Printing a directory list
Canceling a print job
Canceling a print job from the printer control panel
Canceling a print job from the computer
Copying
Making copies
Making a quick copy
Copying using the ADF
Copying using the scanner glass
Copying film photos
Copying on specialty media
Copying on transparencies
Copying on letterhead
Customizing copy settings
Copying in black and white
Copying to a different size
Making copies using paper from a selected tray
Copying different paper sizes
Copying on both sides of the paper (duplexing)
Reducing or enlarging copies
Adjusting copy quality
Collating copies
Placing separator sheets between copies
Copying multiple pages onto a single sheet
Creating a custom copy job (job build)
Placing information on copies
Placing the date and time at the top of each page
Placing an overlay message on each page
Canceling a copy job
Canceling a copy job while the document is in the ADF
Canceling a copy job while copying pages using the scanner glass
Canceling a copy job while pages are being printed
Understanding the copy screens and options
Copy from
Copy to
Copies
Scale
Darkness
Sides (Duplex)
Collate
Content
Color
Using the advanced options
Save As Shortcut
E-mailing
Getting ready to e-mail
Setting up the e-mail function
Configuring e-mail settings
Creating an e-mail shortcut
Creating an e-mail shortcut using the Embedded Web Server
Creating an e-mail shortcut using the touch screen
E-mailing a document
Sending an e-mail using the touch screen
Sending an e-mail using a shortcut number
Sending an e-mail using the address book
Customizing e-mail settings
Adding e-mail subject and message information
Changing the output file type
Canceling an e-mail
Understanding the e-mail options
Recipients
Subject
Message
File Name
Original Size
Resolution
Color
Content
Darkness
Send As
Page Setup
Scan Preview
Using the advanced options
Faxing
Getting the printer ready to fax
Initial fax setup
Choosing a fax connection
Connecting to an analog telephone line
Connecting to a DSL service
Connecting to a PBX or ISDN system
Connecting to a distinctive ring service
Connecting to an adapter for your country or region
Setting the outgoing fax or station name and number
Setting the date and time
Configuring the printer to observe daylight saving time
Creating shortcuts
Creating a fax destination shortcut using the Embedded Web Server
Creating a fax destination shortcut using the touch screen
Sending a fax
Sending a fax using the touch screen
Sending a fax using the computer
Sending a fax using shortcuts
Customizing fax settings
Changing the fax resolution
Making a fax lighter or darker
Sending a fax at a scheduled time
Viewing a fax log
Blocking junk faxes
Canceling an outgoing fax
Canceling a fax while the original documents are still scanning
Canceling a fax after the original documents have been scanned to memory
Understanding the fax options
Content
Resolution
Darkness
Color
Page Setup
Scan Preview
Delayed Send
Using the advanced options
Holding and forwarding faxes
Holding faxes
Forwarding a fax
Scanning
Creating shortcuts
Creating an FTP shortcut using the Embedded Web Server
Creating an FTP shortcut using the touch screen
Scanning to an FTP address
Scanning to an FTP address using the touch screen
Scanning to an FTP address using a shortcut number
Scanning to an FTP address using the address book
Scanning to a computer or flash drive
Scanning to a computer
Scanning to a flash drive
Using the ScanBack Utility
Understanding the FTP options
FTP
File Name
Original Size
Send As
Color
Resolution
Darkness
Page Setup
Content
Scan Preview
Using the advanced options
Understanding the printer menus
Menus list
Supplies menu
Paper menu
Default Source menu
Paper Size/Type menu
Configure MP menu
Substitute Size menu
Paper Texture menu
Paper Weight menu
Paper Loading menu
Custom Types menu
Custom Names menu
Custom Bin Names menu
Custom Scan Sizes menu
Universal Setup menu
Bin Setup menu
Reports menu
Reports menu
Network/Ports menu
Active NIC menu
Standard Network or Network [x] menus
Network Reports menu
Network Card menu
TCP/IP menu
IPv6 menu
Wireless menu
AppleTalk menu
Standard USB menu
Parallel [x] menu
Serial [x] menu
SMTP Setup menu
Security menu
Edit Security Setups menu
Miscellaneous Security Settings menu
Confidential Print menu
Erase Temporary Data Files menu
Security Audit Log menu
Set Date and Time menu
Settings menu
General Settings menu
Copy Settings menu
Fax Settings menu
Fax Mode (Analog Fax Setup) menu
Fax Mode (Fax Server Setup) menu
E-mail Settings menu
FTP Settings menu
Flash Drive menu
OCR Settings menu
Print Settings
Setup menu
Job Accounting menu
Finishing menu
Quality menu
Utilities menu
XPS menu
PDF menu
PostScript menu
PCL Emul menu
HTML menu
Image menu
Help menu
Securing the memory before moving the printer
Statement of Volatility
Erasing volatile memory
Erasing non-volatile memory
Erasing printer hard disk memory
Configuring printer hard disk encryption
Maintaining the printer
Cleaning the exterior of the printer
Cleaning the scanner glass
Cleaning the ADF parts
Cleaning the printhead lenses
Storing supplies
Checking the status of supplies
Checking the status of supplies from the printer control panel
Checking the status of supplies from a network computer
Ordering supplies
Ordering a print cartridge
Ordering a fuser or a transfer module
Ordering a waste toner bottle
Ordering staple cartridges
Ordering an ADF kit
Ordering a cleaning kit
Replacing supplies
Replacing a print cartridge
Replacing the waste toner bottle
Moving the printer
Before moving the printer
Moving the printer to another location
Shipping the printer
Administrative support
Finding advanced networking and administrator information
Using the Embedded Web Server
Checking the virtual display
Checking the status of the printer
Setting up e-mail alerts
Viewing reports
Restoring factory default settings
Clearing jams
Avoiding jams
Understanding jam numbers and locations
200 paper jam
201 paper jam
202–203 paper jams
230 paper jam
231–239 paper jams
24x paper jam
250 paper jam
280–289 paper jams
290–292 paper jams
400–403 and 460–461 paper jams
431–438 paper jams
455 staple jam
Troubleshooting
Solving basic printer problems
Understanding the printer messages
Adjusting color
An error has occurred with the USB drive. Please remove and reinsert drive.
Change [paper source] to [custom type name]
Change [paper source] to [custom type name] load [orientation]
Change [paper source] to [custom string]
Change [paper source] to [custom string] load [orientation]
Change [paper source] to [paper size] [paper type]
Change [paper source] to [paper size] [paper type] load [orientation]
Close paper transport cover
Close left side door
Close [tray] door
Close finisher side door
Close finisher top cover
Close front door
Close top access cover
Disk corrupted
Disk near full. Securely clearing disk space.
Disk problem
Empty the hole punch box
Error reading USB drive. Remove USB.
Fax partition inoperative. Contact system administrator.
Fax server 'To Format' not set up. Contact system administrator.
Fax Station Name not set up
Fax Station Number not set up
Install bin [x]
Install Tray [x]
Insert the hole punch box
Insert Tray [x]
Insert staple cartridge
Install envelope feeder
Load [src] with [custom type name]
Load [src] with [custom string]
Load [src] with [size]
Load [src] with [type] [size]
Load Manual Feeder with [custom type name]
Load Manual Feeder with [custom string]
Load Manual Feeder with [paper size]
Load Manual Feeder with [paper type] [paper size]
Load staples
Memory full, cannot print faxes
Reattach bin [x]
Reattach bin [x] – [y]
Remove packaging material, [area name]
Remove paper from standard output bin
Remove paper from bin [x]
Remove paper from all bins
Remove paper from [linked set bin name]
Restore held jobs?
Scanner automatic feeder cover open
Slide finisher to the left
Some held jobs were not restored
Supply needed to complete job
Tray [x] paper size unsupported
Unsupported disk
31.xx Missing or defective [color] cartridge
32.xx [color] cartridge part number unsupported by device
34 Incorrect paper size, open [src]
35 Insufficient memory to support Resource Save feature
37 Insufficient memory to collate job
37 Insufficient memory for Flash Memory Defragment operation
37 Insufficient memory, some Held Jobs were deleted
37 Insufficient memory, some held jobs will not be restored
38 Memory full
39 Complex page, some data may not have printed
40 [color] invalid refill, change cartridge
51 Defective flash detected
52 Not enough free space in flash memory for resources
53 Unformatted flash detected
54 Network [x] software error
54 Serial option [x] error
54 Standard network software error
55 Unsupported option in slot [x]
56 Parallel port [x] disabled
56 Serial port [x] disabled
56 Standard USB port disabled
56 Standard parallel port disabled
56 USB port [x] disabled
57 Configuration change, some held jobs were not restored
58 Too many bins attached
58 Too many disks installed
58 Too many flash options installed
58 Too many trays attached
58 Input config error
59 Incompatible output bin [x]
61 Remove defective disk
62 Disk full
80.xx Fuser near life warning
80.xx Fuser life warning
80.xx Replace fuser
80.xx Fuser missing
82.xx Replace waste toner bottle
82.xx Waste toner bottle missing
82.xx Waste toner bottle nearly full
83.xx Replace transfer module
83.xx Transfer module life warning
83.xx Transfer module missing
88.xx [color] cartridge nearly low
88.xx [color] cartridge low
88.xx [Color] cartridge very low
88.xx [Color] cartridge critically low
840.01 Scanner disabled by admin
840.02 Scanner disabled. Contact system administrator if problem persists.
1565 Emulation error, load emulation option
Solving printing problems
Multiple-language PDF files do not print
Printer control panel display is blank or displays only diamonds
Error message about reading USB drive appears
Print jobs do not print
Make sure there is no problem with your printer
Make sure the printer is ready to print
Check if a supply is missing or needs replacement
Check if the standard exit bin is full
Check if the paper tray is empty
Make sure the correct printer software is installed
Make sure the internal print server is working properly
Make sure you are using a recommended USB, serial, or Ethernet cable
Make sure printer cables are securely connected
Confidential and other held jobs do not print
Partial job, no job, or blank page prints
Make sure the printer has sufficient memory
Print job takes longer than expected
Reduce the complexity of the print job
Turn off the Page Protect setting
Change the environmental settings
Job prints from the wrong tray or on the wrong paper
Check the paper type setting
Incorrect characters print
Tray linking does not work
Load the same size and type of paper
Use the same Paper Size and Paper Type settings
Large jobs do not collate
Make sure Collate is set to On
Reduce the complexity of the print job
Make sure the printer has enough memory
Unexpected page breaks occur
Increase the Print Timeout value
Solving copy problems
Copier does not respond
Check the display for error messages
Check the power
Scanner unit does not close
Poor copy quality
Clear any error messages
Replace the toner or print cartridge
Clean the scanner glass
Adjust the toner darkness of the copy
Make sure the quality of the original document is satisfactory
Place the original document properly
Make sure to use the appropriate Copy settings
Partial document or photo copies
Check the document placement
Check the paper size setting
Solving scanner problems
Checking an unresponsive scanner
Scan was not successful
Check the cable connections
An error may have occurred in the program
Scanning takes too long or freezes the computer
Other software programs may be interfering with scanning
The scan resolution may be set too high
Poor scanned image quality
Check the display for error messages
The scanner glass may be dirty
Adjust the scan resolution
Check the quality of the original document
Check the document placement
Partial document or photo scans
Check the document placement
Check the paper size setting
Cannot scan from a computer
Check the display for error messages
Check the power
Check the cable connections
Solving fax problems
Fax and e-mail functions are not set up
Caller ID is not shown
Cannot send or receive a fax
Check the display for error messages
Check the power
Check the printer connections
Check the telephone wall jack
Review this digital phone service checklist
Check for a dial tone
Temporarily disconnect other equipment
Check for jams
Temporarily disable Call Waiting
Voice Mail service may be interfering with the fax transmission
The printer memory may be full
Can send but not receive faxes
Load paper
Check the ring count delay settings
Replace the toner or print cartridge
Can receive but not send faxes
The printer is not in Fax mode
The document is not loaded properly
Make sure the shortcut number is set up properly
Received fax has poor print quality
Resend the document
Replace the cartridge
Make sure the fax transmission speed is not set too high
Solving home screen application problems
An application error has occurred
Check the system log for relevant details
Make sure the file name you want to scan to is not already in use
Adjust the scan settings
Contact customer support
Solving option problems
Option does not operate correctly or quits after it is installed
Reset the printer
Check to see if the option is connected to the printer
Make sure the option is installed correctly
Make sure the option is selected
Paper tray problems
Make sure the paper is loaded correctly
Reset the printer
Make sure the paper tray is installed correctly
2,000-sheet drawer problems
Check the drawer connection
Load paper
Clear any jams
Avoid paper jams
Cannot detect flash memory card
Cannot detect printer hard disk
Internal Solutions Port does not operate correctly
Check the Internal Solutions Port (ISP) connections
Check the cable
Make sure the network software is configured correctly
Internal print server does not operate correctly
Check the print server connections
Make sure the network software is configured correctly
Memory card
USB/parallel interface card does not operate correctly
Check the USB/parallel interface card connection
Check the cable
Solving paper feed problems
Paper frequently jams
Check the paper
Make sure there is not too much paper in the paper tray
Check the paper guides
The paper may have absorbed moisture due to high humidity
Paper jam message remains after jam is cleared
Check the paper path
Jammed pages are not reprinted
Turn on Jam Recovery
Solving print quality problems
Characters have jagged or uneven edges
Clipped images
Check the guides
Check the paper size setting
Fine horizontal lines appear on color pages
Shadow images appear on prints
Check the paper type and weight settings
Make sure the print cartridge is not low on toner
Gray background on prints
Check the background darkness or removal setting
Make sure there is no worn or defective print cartridge
Incorrect margins
Check the paper guides
Check the paper size setting
Light colored line, white line, or incorrectly colored line appears on prints
Make sure there is no defective print cartridge
Make sure the transfer belt is not defective
Paper curl
Check the paper type and weight settings
Load paper from a fresh package
Print irregularities
Load paper from a fresh package
Check the paper type and weight settings
Avoid textured paper with rough finishes
Make sure there is no defective print cartridge
Make sure the transfer belt is not defective
Make sure the fuser is not defective
Print is too dark
Load paper from a fresh package
Avoid textured paper with rough finishes
Check the Paper Type setting
Make sure there is no defective print cartridge
Print is too light
Load paper from a fresh package
Avoid textured paper with rough finishes
Check the Paper Type setting
Make sure the print cartridge is not low on toner
Make sure there is no defective print cartridge
Printer is printing blank pages
Make sure there is no packing material left on the toner or print cartridge
Make sure the toner or print cartridge is not low on toner
Repeating defects appear on prints
Replace the print cartridge
Replace the fuser
Skewed print
Check the paper guides
Check the paper
Solid color or black pages appear on prints
Make sure the print cartridges are installed correctly, are not defective and not low on toner
Black or white streaks appear on transparencies or paper
Ensure that the fill pattern is correct
Check the paper type
Make sure the print cartridge is not low on toner
Streaked horizontal lines appear on prints
Select another tray or feeder
Make sure there is no worn, defective, or empty print cartridge
Streaked vertical lines
The toner is smeared
A toner cartridge is defective
The transfer module is worn or defective
Toner fog or background shading appears on a page
Make sure print cartridges are installed correctly and are not defective
Make sure the transfer belt is not worn or defective
Make sure the fuser is not worn or defective
Make sure there is no toner in the paper path
Recalibrate the printer
Check the software program or application
Toner rubs off
Check the Paper Type setting
Check the Paper Weight and Paper Texture settings
The fuser is worn or defective
Toner specks
The toner cartridges are worn or defective
There is toner in the paper path
Transparency print quality is poor
Check the transparencies
Check the paper type setting
Uneven print density
Make sure there is no defective or worn print cartridge
Solving color quality problems
FAQ about color printing
Embedded Web Server does not open
Check the network connection
Check the address entered in the Web browser
Temporarily disable Web proxy servers
Contacting customer support
Notices
Product information
Edition notice
GOVERNMENT END USERS
Trademarks
Federal Communications Commission (FCC) compliance information statement
Modular component notice
Licensing notices
Noise emission levels
Waste from Electrical and Electronic Equipment (WEEE) directive
India E-Waste notice
Battery notice
Static sensitivity notice
ENERGY STAR
Temperature information
Laser notice
Laser advisory label
Power consumption
Product power consumption
Sleep Mode
Hibernate Mode
Off mode
Total energy usage
European Community (EC) directives conformity
Radio interference notice
Notice to users of the US telephone network: FCC requirements
Notice to users of the Canadian telephone network
Notice to users of the New Zealand telephone network
South Africa telecommunications notice
Notice to Users in the European Union
Regulatory notices for wireless products
Exposure to radio frequency radiation
Industry Canada (Canada)
Notice to users in the European Union
STATEMENT OF LIMITED WARRANTY FOR LEXMARK LASER PRINTERS, LEXMARK LED PRINTERS, AND LEXMARK MULTIFUN ...
Patent acknowledgment
Index
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Contents
Table of Contents
Search
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Troubleshooting
Bookmarks
Loading ...
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wireless network
configurat
ion i
nformation
48
installa
tion,
using M
acintosh
51
installa
tion,
using
Wind
ows 49
wireles
s network
setup
in Windows 49
wireless pr
inter setup
in Macint
osh 51
WS
‑
Sca
n
about 23
X
XPS me
nu 206
Index
320
File type: PDF
File name: 19234222_x792de.pdf
File size: 8.2 MB
File Language: English
Pages: 320
Author: Lexmark
File created: 2023-10-16
Published:
2023-11-10
Updated: 2023-11-10
Download File
Table of Contents
×
Contents
2
Safety information
7
Learning about the printer
9
Finding information about the printer
9
Selecting a location for the printer
10
Printer configurations
11
Basic functions of the scanner
12
Understanding the ADF and scanner glass
12
Understanding the printer control panel
13
Understanding the home screen
15
Understanding the home screen
15
Using the touch-screen buttons
16
Setting up and using the home screen applications
20
Finding the IP address of the printer
20
Accessing the Embedded Web Server
20
Exporting and importing a configuration using the Embedded Web Server
21
Activating the home screen applications
22
Setting up Forms and Favorites
22
Setting up Scan to Network
22
Setting up My MFP
23
Understanding WS-Scan
23
Setting up Remote Operator Panel
23
Additional printer setup
25
Installing internal options
25
Available internal options
25
Using the security lock feature
26
Accessing the system board
26
Installing a memory card
30
Installing a flash memory or firmware card
32
Installing an Internal Solutions Port
33
Installing a printer hard disk
38
Removing a printer hard disk
41
Order of installation
43
Installing optional trays
43
Attaching cables
44
Verifying printer setup
45
Printing a menu settings page
46
Printing a network setup page
46
Setting up the printer software
46
Installing the printer software
46
Updating available options in the printer driver
47
Setting up wireless printing
48
Preparing to set up the printer on an Ethernet network
48
Preparing to set up the printer on a wireless network
48
Installing the printer on a wireless network (Windows)
49
Installing the printer on a wireless network (Macintosh)
51
Changing port settings after installing a new network ISP
54
Setting up serial printing (Windows only)
54
Minimizing your printer's environmental impact
55
Saving paper and toner
55
Using recycled paper
55
Conserving supplies
55
Saving energy
56
Using Eco-Mode
56
Reducing printer noise
56
Adjusting Sleep mode
57
Using Hibernate mode
57
Adjusting the brightness of the printer display
58
Setting the standard exit bin light
58
Recycling
59
Recycling Lexmark products
59
Recycling Lexmark packaging
59
Returning Lexmark cartridges for reuse or recycling
59
Loading paper and specialty media
61
Setting the paper size and type
61
Configuring Universal paper settings
61
Loading the standard or optional 550-sheet tray
61
Loading the 2000-sheet high-capacity feeder
64
Loading the multipurpose feeder
67
Linking and unlinking trays
69
Linking trays
69
Unlinking trays
70
Linking exit bins
70
Creating a custom name for a paper type
70
Assigning a custom paper type name
71
Configuring a custom name
71
Paper and specialty media guidelines
72
Paper guidelines
72
Paper characteristics
72
Selecting paper
73
Selecting preprinted forms and letterhead
73
Using recycled paper and other office papers
73
Storing paper
75
Supported paper sizes, types, and weights
75
Supported paper sizes
75
Supported paper types and weights
76
Supported finishing features
77
Printing
80
Printing a document
80
Printing a document
80
Printing in black and white
80
Adjusting toner darkness
80
Printing from a mobile device
81
Printing from a flash drive
81
Printing from a flash drive
81
Supported flash drives and file types
82
Printing on specialty media
83
Tips on using letterhead
83
Tips on using transparencies
83
Tips on using envelopes
84
Tips on using labels
84
Tips on using card stock
85
Printing confidential and other held jobs
85
Storing print jobs in the printer
85
Printing confidential and other held jobs
86
Printing information pages
87
Printing a font sample list
87
Printing a directory list
87
Canceling a print job
87
Canceling a print job from the printer control panel
87
Canceling a print job from the computer
87
Copying
89
Making copies
89
Making a quick copy
89
Copying using the ADF
89
Copying using the scanner glass
90
Copying film photos
90
Copying on specialty media
90
Copying on transparencies
90
Copying on letterhead
90
Customizing copy settings
91
Copying in black and white
91
Copying to a different size
91
Making copies using paper from a selected tray
91
Copying different paper sizes
92
Copying on both sides of the paper (duplexing)
92
Reducing or enlarging copies
93
Adjusting copy quality
93
Collating copies
94
Placing separator sheets between copies
94
Copying multiple pages onto a single sheet
95
Creating a custom copy job (job build)
95
Placing information on copies
96
Placing the date and time at the top of each page
96
Placing an overlay message on each page
96
Canceling a copy job
96
Canceling a copy job while the document is in the ADF
96
Canceling a copy job while copying pages using the scanner glass
97
Canceling a copy job while pages are being printed
97
Understanding the copy screens and options
97
Copy from
97
Copy to
97
Copies
97
Scale
98
Darkness
98
Sides (Duplex)
98
Collate
98
Content
98
Color
99
Using the advanced options
99
Save As Shortcut
99
E-mailing
100
Getting ready to e-mail
100
Setting up the e-mail function
100
Configuring e-mail settings
100
Creating an e-mail shortcut
101
Creating an e-mail shortcut using the Embedded Web Server
101
Creating an e-mail shortcut using the touch screen
101
E-mailing a document
102
Sending an e-mail using the touch screen
102
Sending an e-mail using a shortcut number
102
Sending an e-mail using the address book
102
Customizing e-mail settings
103
Adding e-mail subject and message information
103
Changing the output file type
103
Canceling an e-mail
103
Understanding the e-mail options
104
Recipients
104
Subject
104
Message
104
File Name
104
Original Size
104
Resolution
104
Color
104
Content
104
Darkness
105
Send As
105
Page Setup
105
Scan Preview
105
Using the advanced options
106
Faxing
107
Getting the printer ready to fax
107
Initial fax setup
108
Choosing a fax connection
109
Connecting to an analog telephone line
109
Connecting to a DSL service
110
Connecting to a PBX or ISDN system
110
Connecting to a distinctive ring service
111
Connecting to an adapter for your country or region
111
Setting the outgoing fax or station name and number
112
Setting the date and time
112
Configuring the printer to observe daylight saving time
113
Creating shortcuts
113
Creating a fax destination shortcut using the Embedded Web Server
113
Creating a fax destination shortcut using the touch screen
113
Sending a fax
114
Sending a fax using the touch screen
114
Sending a fax using the computer
114
Sending a fax using shortcuts
115
Customizing fax settings
115
Changing the fax resolution
115
Making a fax lighter or darker
116
Sending a fax at a scheduled time
116
Viewing a fax log
116
Blocking junk faxes
116
Canceling an outgoing fax
117
Canceling a fax while the original documents are still scanning
117
Canceling a fax after the original documents have been scanned to memory
117
Understanding the fax options
117
Content
117
Resolution
118
Darkness
118
Color
118
Page Setup
118
Scan Preview
118
Delayed Send
119
Using the advanced options
119
Holding and forwarding faxes
119
Holding faxes
119
Forwarding a fax
120
Scanning
121
Creating shortcuts
121
Creating an FTP shortcut using the Embedded Web Server
121
Creating an FTP shortcut using the touch screen
122
Scanning to an FTP address
122
Scanning to an FTP address using the touch screen
122
Scanning to an FTP address using a shortcut number
122
Scanning to an FTP address using the address book
122
Scanning to a computer or flash drive
123
Scanning to a computer
123
Scanning to a flash drive
124
Using the ScanBack Utility
124
Understanding the FTP options
125
FTP
125
File Name
125
Original Size
125
Send As
125
Color
125
Resolution
126
Darkness
126
Page Setup
126
Content
126
Scan Preview
126
Using the advanced options
127
Understanding the printer menus
128
Menus list
128
Supplies menu
129
Paper menu
130
Default Source menu
130
Paper Size/Type menu
130
Configure MP menu
133
Substitute Size menu
134
Paper Texture menu
134
Paper Weight menu
136
Paper Loading menu
137
Custom Types menu
139
Custom Names menu
139
Custom Bin Names menu
140
Custom Scan Sizes menu
140
Universal Setup menu
140
Bin Setup menu
141
Reports menu
141
Reports menu
141
Network/Ports menu
143
Active NIC menu
143
Standard Network or Network [x] menus
143
Network Reports menu
145
Network Card menu
145
TCP/IP menu
145
IPv6 menu
146
Wireless menu
147
AppleTalk menu
148
Standard USB menu
149
Parallel [x] menu
150
Serial [x] menu
152
SMTP Setup menu
155
Security menu
156
Edit Security Setups menu
156
Miscellaneous Security Settings menu
157
Confidential Print menu
158
Erase Temporary Data Files menu
158
Security Audit Log menu
159
Set Date and Time menu
160
Settings menu
161
General Settings menu
161
Copy Settings menu
168
Fax Settings menu
173
Fax Mode (Analog Fax Setup) menu
173
Fax Mode (Fax Server Setup) menu
181
E-mail Settings menu
183
FTP Settings menu
188
Flash Drive menu
192
OCR Settings menu
197
Print Settings
198
Setup menu
198
Job Accounting menu
199
Finishing menu
201
Quality menu
203
Utilities menu
205
XPS menu
206
PDF menu
206
PostScript menu
206
PCL Emul menu
207
HTML menu
209
Image menu
210
Help menu
210
Securing the memory before moving the printer
212
Statement of Volatility
212
Erasing volatile memory
212
Erasing non-volatile memory
213
Erasing printer hard disk memory
213
Configuring printer hard disk encryption
214
Maintaining the printer
215
Cleaning the exterior of the printer
215
Cleaning the scanner glass
215
Cleaning the ADF parts
216
Cleaning the printhead lenses
218
Storing supplies
219
Checking the status of supplies
219
Checking the status of supplies from the printer control panel
219
Checking the status of supplies from a network computer
219
Ordering supplies
220
Ordering a print cartridge
220
Ordering a fuser or a transfer module
220
Ordering a waste toner bottle
220
Ordering staple cartridges
221
Ordering an ADF kit
221
Ordering a cleaning kit
221
Replacing supplies
222
Replacing a print cartridge
222
Replacing the waste toner bottle
225
Moving the printer
226
Before moving the printer
226
Moving the printer to another location
227
Shipping the printer
227
Administrative support
228
Finding advanced networking and administrator information
228
Using the Embedded Web Server
228
Checking the virtual display
228
Checking the status of the printer
228
Setting up e-mail alerts
229
Viewing reports
229
Restoring factory default settings
229
Clearing jams
231
Avoiding jams
231
Understanding jam numbers and locations
231
200 paper jam
233
201 paper jam
233
202–203 paper jams
234
230 paper jam
235
231–239 paper jams
236
24x paper jam
236
250 paper jam
237
280–289 paper jams
238
290–292 paper jams
239
400–403 and 460–461 paper jams
239
431–438 paper jams
240
455 staple jam
240
Troubleshooting
243
Solving basic printer problems
243
Understanding the printer messages
243
Adjusting color
243
An error has occurred with the USB drive. Please remove and reinsert drive.
243
Change [paper source] to [custom type name]
243
Change [paper source] to [custom type name] load [orientation]
244
Change [paper source] to [custom string]
244
Change [paper source] to [custom string] load [orientation]
244
Change [paper source] to [paper size] [paper type]
244
Change [paper source] to [paper size] [paper type] load [orientation]
244
Close paper transport cover
244
Close left side door
245
Close [tray] door
245
Close finisher side door
245
Close finisher top cover
245
Close front door
245
Close top access cover
245
Disk corrupted
245
Disk near full. Securely clearing disk space.
245
Disk problem
245
Empty the hole punch box
246
Error reading USB drive. Remove USB.
246
Fax partition inoperative. Contact system administrator.
246
Fax server 'To Format' not set up. Contact system administrator.
246
Fax Station Name not set up
246
Fax Station Number not set up
246
Install bin [x]
247
Install Tray [x]
247
Insert the hole punch box
247
Insert Tray [x]
247
Insert staple cartridge
247
Install envelope feeder
247
Load [src] with [custom type name]
248
Load [src] with [custom string]
248
Load [src] with [size]
248
Load [src] with [type] [size]
248
Load Manual Feeder with [custom type name]
249
Load Manual Feeder with [custom string]
249
Load Manual Feeder with [paper size]
249
Load Manual Feeder with [paper type] [paper size]
249
Load staples
249
Memory full, cannot print faxes
249
Reattach bin [x]
250
Reattach bin [x] – [y]
250
Remove packaging material, [area name]
251
Remove paper from standard output bin
251
Remove paper from bin [x]
251
Remove paper from all bins
251
Remove paper from [linked set bin name]
251
Restore held jobs?
251
Scanner automatic feeder cover open
251
Slide finisher to the left
251
Some held jobs were not restored
251
Supply needed to complete job
251
Tray [x] paper size unsupported
252
Unsupported disk
252
31.xx Missing or defective [color] cartridge
252
32.xx [color] cartridge part number unsupported by device
252
34 Incorrect paper size, open [src]
252
35 Insufficient memory to support Resource Save feature
252
37 Insufficient memory to collate job
253
37 Insufficient memory for Flash Memory Defragment operation
253
37 Insufficient memory, some Held Jobs were deleted
253
37 Insufficient memory, some held jobs will not be restored
253
38 Memory full
253
39 Complex page, some data may not have printed
253
40 [color] invalid refill, change cartridge
253
51 Defective flash detected
254
52 Not enough free space in flash memory for resources
254
53 Unformatted flash detected
254
54 Network [x] software error
254
54 Serial option [x] error
254
54 Standard network software error
254
55 Unsupported option in slot [x]
255
56 Parallel port [x] disabled
255
56 Serial port [x] disabled
255
56 Standard USB port disabled
255
56 Standard parallel port disabled
255
56 USB port [x] disabled
255
57 Configuration change, some held jobs were not restored
256
58 Too many bins attached
256
58 Too many disks installed
256
58 Too many flash options installed
256
58 Too many trays attached
256
58 Input config error
257
59 Incompatible output bin [x]
257
61 Remove defective disk
257
62 Disk full
257
80.xx Fuser near life warning
257
80.xx Fuser life warning
257
80.xx Replace fuser
258
80.xx Fuser missing
258
82.xx Replace waste toner bottle
258
82.xx Waste toner bottle missing
258
82.xx Waste toner bottle nearly full
258
83.xx Replace transfer module
258
83.xx Transfer module life warning
258
83.xx Transfer module missing
258
88.xx [color] cartridge nearly low
258
88.xx [color] cartridge low
259
88.xx [Color] cartridge very low
259
88.xx [Color] cartridge critically low
259
840.01 Scanner disabled by admin
259
840.02 Scanner disabled. Contact system administrator if problem persists.
259
1565 Emulation error, load emulation option
260
Solving printing problems
260
Multiple-language PDF files do not print
260
Printer control panel display is blank or displays only diamonds
260
Error message about reading USB drive appears
260
Print jobs do not print
260
Make sure there is no problem with your printer
260
Make sure the printer is ready to print
260
Check if a supply is missing or needs replacement
260
Check if the standard exit bin is full
260
Check if the paper tray is empty
260
Make sure the correct printer software is installed
261
Make sure the internal print server is working properly
261
Make sure you are using a recommended USB, serial, or Ethernet cable
261
Make sure printer cables are securely connected
261
Confidential and other held jobs do not print
261
Partial job, no job, or blank page prints
261
Make sure the printer has sufficient memory
261
Print job takes longer than expected
262
Reduce the complexity of the print job
262
Turn off the Page Protect setting
262
Change the environmental settings
262
Job prints from the wrong tray or on the wrong paper
262
Check the paper type setting
262
Incorrect characters print
262
Tray linking does not work
262
Load the same size and type of paper
262
Use the same Paper Size and Paper Type settings
263
Large jobs do not collate
263
Make sure Collate is set to On
263
Reduce the complexity of the print job
263
Make sure the printer has enough memory
263
Unexpected page breaks occur
263
Increase the Print Timeout value
263
Solving copy problems
263
Copier does not respond
263
Check the display for error messages
263
Check the power
264
Scanner unit does not close
264
Poor copy quality
264
Clear any error messages
264
Replace the toner or print cartridge
264
Clean the scanner glass
264
Adjust the toner darkness of the copy
264
Make sure the quality of the original document is satisfactory
265
Place the original document properly
265
Make sure to use the appropriate Copy settings
265
Partial document or photo copies
265
Check the document placement
265
Check the paper size setting
266
Solving scanner problems
266
Checking an unresponsive scanner
266
Scan was not successful
266
Check the cable connections
266
An error may have occurred in the program
266
Scanning takes too long or freezes the computer
266
Other software programs may be interfering with scanning
266
The scan resolution may be set too high
267
Poor scanned image quality
267
Check the display for error messages
267
The scanner glass may be dirty
267
Adjust the scan resolution
267
Check the quality of the original document
267
Check the document placement
267
Partial document or photo scans
267
Check the document placement
267
Check the paper size setting
267
Cannot scan from a computer
268
Check the display for error messages
268
Check the power
268
Check the cable connections
268
Solving fax problems
268
Fax and e-mail functions are not set up
268
Caller ID is not shown
268
Cannot send or receive a fax
269
Check the display for error messages
269
Check the power
269
Check the printer connections
269
Check the telephone wall jack
269
Review this digital phone service checklist
269
Check for a dial tone
269
Temporarily disconnect other equipment
270
Check for jams
270
Temporarily disable Call Waiting
270
Voice Mail service may be interfering with the fax transmission
270
The printer memory may be full
270
Can send but not receive faxes
270
Load paper
270
Check the ring count delay settings
270
Replace the toner or print cartridge
271
Can receive but not send faxes
271
The printer is not in Fax mode
271
The document is not loaded properly
271
Make sure the shortcut number is set up properly
271
Received fax has poor print quality
271
Resend the document
271
Replace the cartridge
271
Make sure the fax transmission speed is not set too high
271
Solving home screen application problems
272
An application error has occurred
272
Check the system log for relevant details
272
Make sure the file name you want to scan to is not already in use
272
Adjust the scan settings
272
Contact customer support
272
Solving option problems
273
Option does not operate correctly or quits after it is installed
273
Reset the printer
273
Check to see if the option is connected to the printer
273
Make sure the option is installed correctly
273
Make sure the option is selected
273
Paper tray problems
273
Make sure the paper is loaded correctly
273
Reset the printer
273
Make sure the paper tray is installed correctly
274
2,000-sheet drawer problems
274
Check the drawer connection
274
Load paper
274
Clear any jams
274
Avoid paper jams
274
Cannot detect flash memory card
274
Cannot detect printer hard disk
274
Internal Solutions Port does not operate correctly
274
Check the Internal Solutions Port (ISP) connections
274
Check the cable
275
Make sure the network software is configured correctly
275
Internal print server does not operate correctly
275
Check the print server connections
275
Make sure the network software is configured correctly
275
Memory card
275
USB/parallel interface card does not operate correctly
275
Check the USB/parallel interface card connection
275
Check the cable
275
Solving paper feed problems
276
Paper frequently jams
276
Check the paper
276
Make sure there is not too much paper in the paper tray
276
Check the paper guides
276
The paper may have absorbed moisture due to high humidity
276
Paper jam message remains after jam is cleared
276
Check the paper path
276
Jammed pages are not reprinted
276
Turn on Jam Recovery
276
Solving print quality problems
277
Characters have jagged or uneven edges
277
Clipped images
277
Check the guides
277
Check the paper size setting
277
Fine horizontal lines appear on color pages
277
Shadow images appear on prints
278
Check the paper type and weight settings
278
Make sure the print cartridge is not low on toner
278
Gray background on prints
278
Check the background darkness or removal setting
279
Make sure there is no worn or defective print cartridge
279
Incorrect margins
279
Check the paper guides
279
Check the paper size setting
279
Light colored line, white line, or incorrectly colored line appears on prints
279
Make sure there is no defective print cartridge
280
Make sure the transfer belt is not defective
280
Paper curl
280
Check the paper type and weight settings
280
Load paper from a fresh package
280
Print irregularities
280
Load paper from a fresh package
280
Check the paper type and weight settings
281
Avoid textured paper with rough finishes
281
Make sure there is no defective print cartridge
281
Make sure the transfer belt is not defective
281
Make sure the fuser is not defective
281
Print is too dark
281
Load paper from a fresh package
281
Avoid textured paper with rough finishes
281
Check the Paper Type setting
281
Make sure there is no defective print cartridge
282
Print is too light
282
Load paper from a fresh package
282
Avoid textured paper with rough finishes
282
Check the Paper Type setting
282
Make sure the print cartridge is not low on toner
282
Make sure there is no defective print cartridge
283
Printer is printing blank pages
283
Make sure there is no packing material left on the toner or print cartridge
283
Make sure the toner or print cartridge is not low on toner
283
Repeating defects appear on prints
283
Replace the print cartridge
284
Replace the fuser
284
Skewed print
284
Check the paper guides
284
Check the paper
284
Solid color or black pages appear on prints
284
Make sure the print cartridges are installed correctly, are not defective and not low on toner
284
Black or white streaks appear on transparencies or paper
285
Ensure that the fill pattern is correct
285
Check the paper type
285
Make sure the print cartridge is not low on toner
285
Streaked horizontal lines appear on prints
285
Select another tray or feeder
286
Make sure there is no worn, defective, or empty print cartridge
286
Streaked vertical lines
286
The toner is smeared
286
A toner cartridge is defective
286
The transfer module is worn or defective
286
Toner fog or background shading appears on a page
286
Make sure print cartridges are installed correctly and are not defective
286
Make sure the transfer belt is not worn or defective
287
Make sure the fuser is not worn or defective
287
Make sure there is no toner in the paper path
287
Recalibrate the printer
287
Check the software program or application
287
Toner rubs off
287
Check the Paper Type setting
287
Check the Paper Weight and Paper Texture settings
287
The fuser is worn or defective
287
Toner specks
288
The toner cartridges are worn or defective
288
There is toner in the paper path
288
Transparency print quality is poor
288
Check the transparencies
288
Check the paper type setting
288
Uneven print density
288
Make sure there is no defective or worn print cartridge
289
Solving color quality problems
289
FAQ about color printing
289
Embedded Web Server does not open
292
Check the network connection
292
Check the address entered in the Web browser
292
Temporarily disable Web proxy servers
292
Contacting customer support
292
Notices
293
Product information
293
Edition notice
293
GOVERNMENT END USERS
293
Trademarks
294
Federal Communications Commission (FCC) compliance information statement
295
Modular component notice
295
Licensing notices
295
Noise emission levels
296
Waste from Electrical and Electronic Equipment (WEEE) directive
296
India E-Waste notice
296
Battery notice
296
Static sensitivity notice
297
ENERGY STAR
297
Temperature information
297
Laser notice
297
Laser advisory label
297
Power consumption
298
Product power consumption
298
Sleep Mode
299
Hibernate Mode
299
Off mode
299
Total energy usage
299
European Community (EC) directives conformity
300
Radio interference notice
300
Notice to users of the US telephone network: FCC requirements
300
Notice to users of the Canadian telephone network
301
Notice to users of the New Zealand telephone network
302
South Africa telecommunications notice
302
Notice to Users in the European Union
303
Regulatory notices for wireless products
303
Exposure to radio frequency radiation
303
Industry Canada (Canada)
304
Notice to users in the European Union
304
STATEMENT OF LIMITED WARRANTY FOR LEXMARK LASER PRINTERS, LEXMARK LED PRINTERS, AND LEXMARK MULTIFUN ...
306
Patent acknowledgment
309
Index
310
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