User Manual Brother MFC-8840D Laser Multifunction

Documents for Brother MFC-8840D

User Manual

For MFC-8840D. Also, The document are for others Brother models: MFC-8440, MFC-8640D, MFC-8840DN

• USER'S GUIDE MFC-8440/MFC-8640D/MFC-8840D/MFC-8840DN1
  • Brother numbers3
    • Register your product3
    • Frequently asked questions (FAQs)3
    • For Customer Service3
    • Brother fax back system (USA only)4
  • Ordering accessories and supplies4
    • Notice - Disclaimer of Warranties (USA and Canada)5
    • Compilation and Publication Notice5
    • Brother® One-Year Limited Warranty and Replacement Service (USA only)6
    • Brother® One-Year Limited Warranty and Replacement Service (USA only)7
    • BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only)8
  • Safety precautions9
    • To use the MFC safely9
  • Choosing a location11
  • Quick Reference Guide12
    • Sending faxes12
    • Receiving faxes12
    • Storing numbers12
    • Dialing operations13
    • Making copies13
  • How to access the complete User’s Guide0
    • To view Documentation (For Windows®)0
    • To view Documentation (For Macintosh®)0
  • How to access Brother Support (For Windows®)0
  • Table of contents14
  • 1 Introduction22
    • Using this Guide22
      • Finding information22
      • Symbols used in this Guide22
      • Fax Test Sheet and Product Registration (USA only)23
      • On-Line Registration (USA and Canada)23
      • MFC part names and operations24
    • Control panel overview27
      • Status LED indications32
    • About fax machines34
      • Custom features34
        • Do you have Voice Mail on the phone line?34
        • Why should there be problems?34
        • How can you avoid possible problems?34
      • Fax tones and handshake35
      • ECM (Error Correction Mode)36
    • Connecting the MFC36
      • Connecting an external telephone36
      • Connecting an external telephone answering device (TAD)37
        • Sequence37
        • Connections39
        • Recording outgoing message (OGM) on an external TAD39
      • Special line considerations40
        • Roll-over phone lines40
        • Two-line phone system40
        • Converting telephone wall outlets41
        • Installing MFC, external two-line tad and two-line telephone42
      • Multi-line connections (PBX)43
        • If you are installing the MFC to work with a PBX43
      • Custom features on your phone line43
  • 2 Paper44
    • About paper44
      • Type and size of paper44
      • Recommended paper44
    • Choosing acceptable paper45
      • Paper capacity of the paper trays46
      • Paper specifications for each paper tray47
      • How to load paper48
        • To load paper or other media in the paper tray48
        • To load paper or other media in the manual feed tray (For MFC-8440)50
        • To load paper or other media in the multi-purpose tray (MP tray) (For MFC-8640D, MFC-8840D and MFC-8840DN)51
      • To use Automatic Duplexing for fax, copy and print operations (For MFC-8640D, MFC-8840D and MFC-8840DN)53
  • 3 On-screen programming54
    • User-friendly programming54
      • Menu table54
      • Memory Storage54
    • Navigation keys55
  • 4 Getting started69
    • Initial Setup69
      • Setting the Date and Time69
      • Setting the Station ID70
        • Entering text71
        • Inserting spaces71
        • Making corrections71
        • Repeating letters71
        • Special characters and symbols72
      • Setting Tone and Pulse dialing mode (For Canada only)72
    • General Setup73
      • Setting the Mode Timer73
      • Setting the Paper Type73
      • Setting the Paper Size74
      • Setting the Ring Volume76
      • Setting the Beeper Volume76
      • Setting the Speaker Volume77
      • Turning on Automatic Daylight Savings Time77
      • Toner Save77
      • Sleep Time78
      • Turning off the Scanner Lamp78
      • Setting the Tray Use for Copy mode79
      • Setting the Tray Use for Fax mode80
      • Setting the LCD Contrast80
  • 5 Setup Receive81
    • Basic receiving operations81
      • Choosing the Receive Mode81
        • To select or change your Receive Mode82
      • Setting the Ring Delay82
      • Setting the F/T Ring Time (Fax/Tel mode only)83
      • Easy Receive84
      • Printing a reduced incoming fax (Auto Reduction)85
      • Printing a fax from the memory85
      • Setting the Print Density86
    • Advanced receiving operations87
      • Operation from extension telephones87
      • For FAX/TEL mode only87
      • Using a cordless external handset88
      • Changing the remote codes88
      • Polling89
        • Setting up Polling Receive89
        • Setting up Sequential Polling Receive90
      • Setting Duplex printing for Fax mode (For MFC-8640D, MFC-8840D and MFC-8840DN)90
    • Telephone services91
      • Distinctive Ring91
        • What does your telephone company’s ‘Distinctive Ring’ do?91
        • What does Brother’s ‘Distinctive Ring’ do?91
        • Do you have Voice Mail?92
        • Before you choose the ring pattern to register92
      • Registering the Distinctive Ring pattern93
        • Turning off the Distinctive Ring93
    • Caller ID94
      • Viewing Caller ID List95
      • Clearing a Caller ID stored in the memory95
      • Printing Caller ID List95
  • 6 Setup Send96
    • How to Fax96
      • Enter Fax mode96
      • Faxing from the automatic document feeder (ADF)96
        • Faxing from the ADF97
      • Faxing from the scanner glass98
      • Faxing legal size originals from the scanner glass99
        • Out of Memory message99
      • Manual transmission99
      • Automatic transmission100
        • This is the easiest way to send a fax.100
      • Sending a fax at the end of a conversation100
    • Basic sending operations101
      • Sending faxes using multiple settings101
      • Contrast101
      • Fax Resolution102
      • Manual and automatic fax Redial103
      • Dual Access104
      • Real Time Transmission105
      • Checking job status106
      • Canceling a job while scanning the original106
      • Canceling a scheduled job106
    • Advanced sending operations107
      • Composing the electronic Cover Page107
        • Composing your own comments108
        • Cover page for the next fax only109
        • Send a cover page for all faxes110
      • Using a printed cover page110
      • Broadcasting111
      • Overseas Mode113
      • Delayed Fax114
      • Delayed Batch Transmission115
      • Setting up Polled Transmission116
      • Memory Security117
        • Setting up the password117
        • Turning Memory Security on118
      • Turning Memory Security off118
  • 7 Auto Dial numbers and dialing options119
    • Storing numbers for easy dialing119
      • Storing One-Touch Dial numbers119
      • Storing Speed-Dial numbers120
      • Changing One-Touch and Speed-Dial numbers121
      • Setting up Groups for Broadcasting122
    • Dialing options123
      • Search123
      • One-Touch Dialing123
      • Speed-Dialing124
      • Manual dialing124
      • Using an external telephone124
      • Access codes and credit card numbers125
      • Pause126
      • Tone or Pulse (Canada only)126
  • 8 Remote Fax Options127
    • Fax Forwarding/Paging127
      • Programming a Fax Forwarding number127
      • Programming your pager number128
    • Setting Fax Storage129
    • Setting your Remote Access Code130
    • Remote Retrieval131
      • Using your Remote Access Code131
      • Remote commands132
      • Retrieving fax messages133
      • Changing your Fax Forwarding number133
  • 9 Printing reports134
    • MFC settings and activity134
      • Customizing the Transmission Verification Report134
      • Setting the Fax Activity Report Interval135
      • Printing reports136
        • To print a report136
  • 10 Making copies137
    • Using the MFC as a copier137
      • Enter Copy mode137
        • Temporary copy settings138
      • Making a single copy from the ADF139
      • Making multiple copies from the ADF139
      • Single or multiple copies using the scanner glass140
      • Out of Memory message141
    • Using the copy keys (Temporary settings)142
      • Enlarge/Reduce143
      • Quality (type of original)144
      • Sorting copies using the ADF145
      • Contrast145
      • Tray Select146
      • Duplex/N in 1147
      • Duplex/N in 1 copy148
        • N in 1 copy148
        • Poster149
        • Duplex (1 in 1) (For MFC-8640D, MFC-8840D and MFC-8840DN)150
        • Duplex (2 in 1) and Duplex (4 in 1) (For MFC-8640D, MFC-8840D and MFC-8840DN)152
    • Changing the default copy settings153
      • Quality153
      • Contrast153
  • 11 Important information154
    • Standard telephone and FCC Notices These notices are in effect on models sold and used only in the United States.154
    • Federal Communications Commission (FCC) Declaration of Conformity (USA only)156
      • Important157
      • Important - about the interface cable157
    • Industry Canada Compliance Statement (Canada only)157
    • International ENERGY STAR® Compliance Statement157
    • Laser safety157
    • FDA regulations158
    • Important safety instructions159
    • Trademarks161
  • 12 Troubleshooting and routine maintenance162
    • Troubleshooting162
      • Error messages162
      • Original jams165
        • Original is jammed in the top of the ADF unit.165
        • Original is jammed inside the ADF unit.166
      • Paper jams167
        • Paper is jammed in the duplex tray (For MFC-8640D, MFC-8840D and MFC-8840DN)172
      • If you are having difficulty with your MFC174
      • Improving the print quality179
    • Packing and shipping the MFC183
    • Routine maintenance186
      • Cleaning the scanner186
      • Cleaning the printer187
      • Cleaning the drum unit188
      • Replacing the toner cartridge189
      • How to replace the toner cartridge190
      • Replacing the drum unit195
      • Checking the drum life198
      • Page Counter198
  • 13 Optional accessories199
    • Memory board199
      • Installing the optional memory board200
    • Network (LAN) board202
      • Before starting installation203
      • Step 1: Hardware installation203
      • Step 2: Connecting the NC-9100h to an Unshielded Twisted Pair 10BASE-T or 100BASE-TX Ethernet Network206
        • LED206
        • TEST SWITCH207
      • Paper Tray #2207
  • Glossary208
  • Specifications214
    • Product description214
    • General214
    • Print media215
    • Copy215
    • Fax216
    • Scanner217
    • Printer218
    • Interfaces218
    • Computer requirements219
    • Consumable items220
    • Network (LAN) board (NC-9100h)221
    • Optional External Wireless Print/Scan Server (NC-2200w)222
  • Index223
  • Remote Retrieval Access card228
  • brother USA/CAN231